EventuSync

Corporate Event Manager

Name

Corporate Event Manager

Description

Corporate Event Manager is responsible for organizing large-scale corporate events, such as conferences, seminars, and trade shows. They rely on EventuSync to manage complex guest lists, coordinate with various departments and external vendors, and ensure a seamless event experience for attendees.

Demographics

Age: 30-45, Gender: Any, Education: Bachelor's degree or higher, Occupation: Corporate Event Manager, Income Level: $60,000 - $100,000

Background

Having spent years in the events industry, Corporate Event Manager has honed their skills in planning and executing large-scale corporate events. They have a solid understanding of marketing strategies, logistics management, and networking. Their professional background includes roles in event management, marketing, or corporate communications.

Psychographics

Driven by a passion for creating memorable and impactful events, they prioritize precision, efficiency, and strategic collaboration. They value innovation and embrace new technologies that simplify event coordination and enhance guest experiences. They are detail-oriented, organized, and driven by a desire to exceed attendee expectations.

Needs

Efficient guest list management, seamless coordination with multiple stakeholders, real-time analytics for data-driven decision-making, integrated communication tools for effective collaboration, automated scheduling and logistic coordination.

Pain

Complex coordination with various departments and vendors, manual data entry and management, lack of real-time visibility into event progress, time-consuming communication with internal and external stakeholders, difficulty in managing last-minute changes and updates.

Channels

Professional networking events, industry conferences, LinkedIn, event management forums, industry publications, event management software platforms, email newsletters from industry associations and event management tools.

Usage

Frequent and intensive usage during event planning and execution phases, occasional usage for ongoing event management tasks, continuous monitoring of real-time analytics and progress tracking.

Decision

Influenced by the platform's ability to streamline complex event management processes, customize features to align with their specific event requirements, integrate with existing tools and systems, and provide real-time data insights for informed decision-making.

Startup Founder

Name

Startup Founder

Description

Startup Founder is an ambitious entrepreneur driving a new business venture. They rely on EventuSync to orchestrate events that raise brand awareness, attract potential clients, and solidify their startup's position in the industry.

Demographics

Age: 25-35, Gender: Any, Education: Bachelor's degree or higher, Occupation: Startup Founder, Income Level: Variable (Dependent on business success)

Background

Having launched a startup, they have experience across various business functions, including marketing, sales, and operations. Their dedication to driving business growth and establishing a strong brand presence motivates them to leverage innovative solutions for efficient event planning and execution.

Psychographics

Innovative, entrepreneurial, and forward-thinking, they are driven by a passion for disrupting the industry and creating impactful experiences. They value creativity, strategic planning, and adaptability in a fast-paced entrepreneurial environment. They seek solutions that align with their startup's brand identity and resonate with their target audience.

Needs

Cost-effective event management solutions, seamless integration with existing marketing tools and platforms, customizable branding options for event materials, real-time engagement tracking and attendee data segmentation, automated follow-up and feedback collection processes.

Pain

Limited budget for event management, time constraints, managing event logistics alongside core business operations, complexity in coordinating with multiple stakeholders, maintaining event consistency with brand messaging and identity.

Channels

Startup events and networking gatherings, industry meetups, entrepreneurship forums, startup community platforms, business magazines, entrepreneurial podcasts, social media groups focused on startups and entrepreneurship.

Usage

Intensive usage during event planning and execution phases, occasional usage for ongoing event management tasks, regular monitoring of attendee engagement and post-event analytics.

Decision

Guided by the platform's cost-effectiveness, customization options to reflect the brand identity, ease of integration with existing systems, and the ability to track event success in real time to align with business objectives.

Wedding Planner

Name

Wedding Planner

Description

Wedding Planner specializes in orchestrating flawless and memorable weddings for their clients. They rely on EventuSync to manage guest lists, track RSVPs, schedule appointments with vendors, and coordinate all aspects of the wedding day.

Demographics

Age: 28-40, Gender: Any, Education: Bachelor's degree or professional certification in event management, Occupation: Wedding Planner, Income Level: $40,000 - $80,000

Background

With a background in event management, hospitality, or wedding planning, they bring a wealth of expertise in creating magical wedding experiences. They are adept at juggling multiple tasks, maintaining vendor relationships, and ensuring that every detail of the wedding reflects the couple's vision.

Psychographics

Passionate about creating unforgettable moments, they exude creativity, patience, and a keen eye for detail. They cherish the emotional significance of weddings and strive to craft seamless, stress-free experiences for their clients. They seek tools that offer flexibility and customization to bring unique wedding visions to life.

Needs

Comprehensive guest list management, seamless vendor coordination, customizable event timelines, real-time collaboration with clients, automated task reminders for critical pre-wedding preparation.

Pain

Data disorganization and guest list errors, manual appointment scheduling with vendors, time-consuming coordination with multiple parties, inflexible event planning tools that limit creative input, difficulty in managing last-minute changes and requests.

Channels

Wedding planning expos, industry conferences, wedding industry forums, bridal magazines and publications, social media groups for wedding professionals, professional networking events, specialized event planning software platforms.

Usage

Frequent and intensive usage during pre-wedding planning and coordination, occasional usage for post-wedding follow-ups and client relationship management, continuous monitoring of RSVPs and vendor appointments.

Decision

Driven by the platform's flexibility for personalization, ease of guest list management, seamless communication features, and the ability to create custom event schedules and timelines aligned with each client's unique needs.

SyncCalendar

Integrate EventuSync with external calendar apps to enable automatic synchronization of events, appointments, and tasks, providing users with a seamless and unified planning experience across platforms.

SmartRecommendations

Implement an AI-powered recommendation system that analyzes user preferences, event details, and historical data to provide personalized vendor, venue, and service recommendations, enhancing event planning efficiency and accuracy.

LiveCollaborate

Enable real-time collaboration features, such as simultaneous editing, chat, and feedback tools, to facilitate efficient communication and teamwork among multiple users managing an event, ensuring synchronized planning and execution.

VendorRatingSystem

Introduce a vendor rating and review system within EventuSync, allowing users to rate and review vendors based on their performance, quality, and customer service, providing valuable insights to other users and enhancing vendor selection processes.

Universal Event Synchronization

Seamlessly sync events, appointments, and tasks across multiple calendar apps and platforms for unified and effortless event planning and coordination.

Requirements

Calendar App Integration

User Story

As an event planner, I want EventuSync to integrate with my preferred calendar app so that I can seamlessly synchronize events and appointments, enabling unified event planning and coordination.

Description

Integrate EventuSync with popular calendar apps such as Google Calendar, Apple Calendar, and Outlook, to enable seamless synchronization of events, appointments, and tasks. This integration enhances user convenience and accessibility, allowing for unified and effortless event planning and coordination across different platforms.

Acceptance Criteria

User integrates EventuSync with Google Calendar

When the user connects their EventuSync account with Google Calendar, all events and appointments from EventuSync are synced to Google Calendar and vice versa.

User integrates EventuSync with Apple Calendar

When the user links their EventuSync account with Apple Calendar, all events and appointments from EventuSync are seamlessly synchronized with Apple Calendar and vice versa.

User integrates EventuSync with Outlook Calendar

When the user integrates their EventuSync account with Outlook Calendar, all events and appointments from EventuSync are automatically synced with Outlook Calendar and vice versa.

User verifies the two-way synchronization

When the user creates, updates, or deletes an event in EventuSync, the changes are reflected in the integrated calendar app (Google Calendar, Apple Calendar, or Outlook Calendar), and vice versa.

User receives real-time synchronization notifications

When the user makes changes to an event in EventuSync or the integrated calendar app, they receive instant notifications confirming the successful synchronization of the changes.

Real-time Calendar Updates

User Story

As a user, I want EventuSync to update events in real time so that any changes made in my integrated calendar apps are immediately reflected in EventuSync, providing accurate and up-to-date information.

Description

Enable real-time updates of events, appointments, and tasks within EventuSync, ensuring that changes made in the integrated calendar apps reflect instantly in EventuSync. This feature provides users with accurate and up-to-date information, minimizing discrepancies and enhancing coordination.

Acceptance Criteria

User Adds Event to Integrated Calendar

Given the user has an EventuSync account and an integrated calendar app, when the user adds or updates an event in the integrated calendar app, then the event is instantly synchronized and updated in EventuSync.

Real-time Updates Reflect Across All Integrated Calendar Apps

Given the user has an EventuSync account and has multiple integrated calendar apps, when the user updates an event in EventuSync, then the changes are instantly reflected across all integrated calendar apps.

Instant Notification of Calendar Changes

Given the user has EventuSync open, when a change is made to an event in any integrated calendar app, then EventuSync instantly notifies the user of the change.

Sync Conflict Resolution

User Story

As an event organizer, I want EventuSync to resolve conflicts when syncing events across different platforms so that I can manage discrepancies and ensure data integrity for seamless event coordination.

Description

Implement a conflict resolution mechanism to handle discrepancies or conflicts that may arise when syncing events and appointments across different calendar apps. This mechanism should provide users with options to resolve conflicts and ensure seamless coordination of events without data integrity issues.

Acceptance Criteria

User resolves conflicting events during synchronization

Given that a user has conflicting events in different calendar apps, when the sync conflict resolution mechanism is triggered, then the user is presented with clear options to resolve the conflicts, such as choosing which event to keep or merging conflicting events.

Sync conflict resolution handles overlapping events

Given that there are overlapping events in the synced calendars, when the conflict resolution mechanism is applied, then the overlap is resolved without data loss or corruption.

User receives clear notifications for sync conflicts

Given that a sync conflict occurs, when the resolution options are presented to the user, then the user receives clear and actionable notifications about the nature of the conflict and the available resolution actions.

Conflict resolution preserves event details

Given that a user resolves a conflict, when the resolution is applied, then the event details and associated data such as attendees, location, and time are preserved and accurately reflected across all synchronized calendars.

Real-Time Calendar Integration

Enable instant and automatic updating of event details and changes across connected calendar apps, ensuring accurate and up-to-date event information at all times.

Requirements

Bi-Directional Calendar Sync

User Story

As an event planner, I want the ability to update event details in EventuSync or my connected calendar app, so that any changes I make are instantly reflected across both platforms, saving me time and ensuring that all stakeholders have access to the latest event information.

Description

Implement a system that allows bi-directional synchronization of event details between EventuSync and connected calendar apps. This feature enables users to seamlessly update event details in EventuSync or the connected calendar app, ensuring that changes reflect across both platforms in real time.

Acceptance Criteria

User updates event details in EventuSync

When a user updates event details in EventuSync, the changes reflect across connected calendar apps in real time.

User updates event details in connected calendar app

When a user updates event details in a connected calendar app, the changes reflect in EventuSync in real time.

Event details synchronized across platforms

Ensure that event details such as date, time, location, and description are accurately synchronized between EventuSync and connected calendar apps.

Custom Calendar Event Categories

User Story

As an event organizer, I want to be able to create custom event categories in EventuSync, so that I can organize my events based on different criteria and easily access specific types of events for efficient management.

Description

Introduce the capability for users to create custom event categories within EventuSync, allowing them to organize and categorize events based on specific criteria such as event type, client name, or event location. This feature enhances event organization and provides users with greater flexibility in managing their events.

Acceptance Criteria

Creating a new custom event category

User can create a new custom event category by providing a unique category name and selecting an icon for visual identification.

Editing an existing custom event category

User can edit the name and icon of an existing custom event category.

Assigning events to custom event categories

User can assign new or existing events to custom event categories, allowing for easy organization and filtering based on category criteria.

Filtering events by custom event categories

User can filter and view events based on custom event categories, allowing for quick access to specific types of events.

Automated Event Reminders

User Story

As an event attendee, I want to receive automated reminders for upcoming events, so that I can stay informed and prepared, resulting in improved attendance and a seamless event experience.

Description

Develop an automated event reminder system that sends timely notifications to event planners and attendees based on customizable event-specific triggers such as RSVP deadlines, event start times, and vendor payment due dates. This feature ensures that event stakeholders are informed and prepared for upcoming events, leading to improved attendance and smoother event execution.

Acceptance Criteria

Event Planner Receives RSVP Deadline Reminder

When an event is created, the system sends an automated reminder to the event planner 48 hours before the RSVP deadline, specifying the upcoming deadline and encouraging prompt action.

Attendees Receive Event Start Time Reminder

When an event is created, the system sends an automated reminder to all attendees 24 hours before the event start time, providing event details and encouraging attendance.

Vendor Receives Payment Due Date Reminder

When a vendor is assigned to an event and a payment deadline is set, the system sends an automated reminder to the vendor 7 days before the payment due date, including payment details and instructions for prompt payment.

Event Planner Customizes Reminder Triggers

The event planner can customize reminder triggers for RSVP deadlines, event start times, and vendor payment due dates, specifying the timing and content of the automated reminders to suit the specific event requirements.

Multi-Platform Event Coordination

Facilitate cross-platform coordination of events, schedules, and deadlines, allowing users to manage and track all event-related activities from a single, synchronized source.

Requirements

Cross-Platform Event Synchronization

User Story

As an event planner, I want to synchronize event data across multiple platforms so that I can easily manage and track all event-related activities from a single, synchronized source, improving efficiency and reducing the risk of errors.

Description

Enable users to synchronize event data across multiple platforms to ensure consistent and updated information for seamless coordination and management of events. This feature will allow users to have a unified view of all event-related activities regardless of the platform, thereby enhancing efficiency and reducing the risk of errors or discrepancies.

Acceptance Criteria

User adds an event on Platform A and verifies its presence on Platform B

Given the user adds an event on Platform A, When the user checks for the same event on Platform B, Then the event should be present with the same details and status.

User updates an event on Platform B and ensures changes reflect on Platform A

Given the user updates an event on Platform B, When the user verifies the event on Platform A, Then the changes should be reflected accurately with the updated details and status.

User deletes an event on Platform A and confirms its removal from Platform B

Given the user deletes an event on Platform A, When the user checks for the event on Platform B, Then the event should be removed and not visible with the same details.

User creates an event with conflicting details on different platforms

Given the user creates an event with conflicting details on Platform A and Platform B, When the user verifies the presence of the event on both platforms, Then the conflicting details should be flagged for user review.

User attempts to sync events across incompatible platforms

Given the user attempts to sync events across incompatible platforms, When the user initiates the sync process, Then a clear error message should be displayed indicating the incompatibility.

Real-Time Event Activity Tracking

User Story

As a user, I want to track event activities in real-time so that I can stay informed about event changes and make proactive decisions, improving event management.

Description

Implement real-time tracking of event activity and updates to provide users with immediate visibility into changes such as RSVPs, schedule modifications, and vendor communications. This functionality will enable users to stay informed and responsive to event dynamics, fostering better decision-making and proactive event management.

Acceptance Criteria

User views real-time RSVP updates for an event

When a user accesses the event details, the RSVP count must update in real-time as guests confirm or decline their attendance

User receives immediate notifications for schedule modifications

When the event schedule is modified, the user must receive instant notifications with details of the changes

User tracks vendor communications in real-time

The user should be able to view real-time updates of vendor communications within the event dashboard, including new messages, responses, and status changes

Integrated Calendar Sync

User Story

As a user, I want my event schedules to seamlessly sync with my preferred calendar apps so that I can have a unified view of all my schedules, improving coordination and planning.

Description

Integrate seamless synchronization with popular calendar apps to ensure that event schedules, deadlines, and important dates are automatically updated and reflected in users' preferred calendar applications. This integration will streamline planning and coordination by providing users with an all-in-one view of their event-related and personal schedules.

Acceptance Criteria

User integrates EventuSync with Google Calendar

Given the user is logged into EventuSync, When they navigate to the integration settings, Then they should be able to select Google Calendar as the calendar app to synchronize with, and enter their Google account credentials.

Automatic synchronization of event schedules

Given the user has integrated EventuSync with Google Calendar, When they add, update, or delete an event in EventuSync, Then the changes should automatically reflect in their linked Google Calendar.

Synchronization of personal schedule with event schedule

Given the user has integrated EventuSync with Google Calendar, When they add or update a personal event in Google Calendar, Then the changes should automatically reflect in their EventuSync schedule.

Visibility of synchronized events

Given the user has integrated EventuSync with Google Calendar, When they view their event schedule in EventuSync, Then they should see all the events synchronized from their Google Calendar.

SmartVendorSuggestions

Leverage AI-driven analysis of user preferences, event details, and historical data to deliver personalized vendor recommendations, streamlining vendor selection and improving event planning accuracy.

Requirements

AI Vendor Analysis

User Story

As an event planner, I want AI-driven vendor recommendations based on user preferences and historical data so that I can streamline vendor selection and improve event planning accuracy.

Description

Implement AI-driven analysis of user preferences, event details, and historical data to deliver personalized vendor recommendations. This will streamline vendor selection and improve event planning accuracy by leveraging advanced data processing and machine learning algorithms.

Acceptance Criteria

User selects event category and date range to view vendor suggestions

Given the user selects an event category and date range, when they view vendor suggestions, then the system provides personalized vendor recommendations based on AI-driven analysis of user preferences and historical data.

User filters vendor suggestions by specific criteria

Given the user views vendor suggestions, when they apply specific filters such as price range, location, and ratings, then the system accurately updates the vendor suggestions based on the applied filters.

User adds vendor to event plan from the suggested vendors

Given the user views vendor suggestions, when they select and add a vendor to the event plan, then the selected vendor is successfully added to the event plan and the system updates relevant event details accordingly.

System generates AI-driven vendor suggestions in real time

Given the system has access to updated user preferences and historical data, when a user accesses the vendor suggestions feature, then the system generates real-time vendor recommendations based on the latest data and user preferences.

Vendor Preference Customization

User Story

As an event planner, I want to customize vendor preferences based on event requirements and personal preferences so that I can receive personalized vendor recommendations that align with specific event needs and my personal taste.

Description

Enable users to customize vendor preferences based on event requirements and personal preferences. This feature will allow users to tailor vendor suggestions to align with specific event needs and their personal taste, enhancing the relevance and accuracy of the recommendations.

Acceptance Criteria

User customizes vendor preferences based on event type

Given that the user is on the vendor preference customization page, when the user selects an event type and personalizes vendor preferences, then the system saves the preferences and updates the vendor recommendations accordingly.

User modifies existing vendor preferences

Given that the user has customized vendor preferences, when the user modifies the existing preferences, then the system updates the vendor recommendations based on the modifications.

User resets vendor preferences to default

Given that the user has customized vendor preferences, when the user chooses to reset the preferences to default settings, then the system reverts to the default vendor recommendations.

Real-time Vendor Updates

User Story

As an event planner, I want to receive real-time updates on vendor availability, pricing changes, and special offers so that I can make informed decisions and adjustments during the planning process.

Description

Provide real-time updates and notifications on vendor availability, pricing changes, and special offers. This will ensure that event planners have the latest information to make informed decisions and adjustments during the planning process, enhancing flexibility and adaptability.

Acceptance Criteria

Event Planner receives real-time vendor availability updates

Given that the vendor database is updated in real-time, when a vendor availability status changes, and then the Event Planner logs in to the system, then the system should display a notification or alert regarding the updated vendor availability.

Vendor pricing changes trigger real-time alerts to Event Planner

Given that vendors can update their pricing information, when a vendor makes changes to their pricing, and then the Event Planner has the EventuSync app open, then the app should immediately display a notification to the Event Planner about the changed vendor pricing.

Real-time notification of special offers from vendors

Given that vendors can provide special offers for events, when a vendor creates a new special offer, and then the system detects the special offer, the system should send a real-time notification to the Event Planner about the offer.

Event Planner receives personalized vendor recommendations

Given that the SmartVendorSuggestions feature is enabled, when the Event Planner accesses vendor selection, and the system analyzes user preferences and event details, then the system should provide personalized vendor recommendations based on AI-driven analysis.

Vendor analytics integration for event planning accuracy

Given that the vendor analytics feature is integrated, when the Event Planner accesses vendor details, and the system displays analytics related to vendor performance, then the system should provide detailed insights to the Event Planner for improved vendor selection.

PersonalizedVenueRecommendations

Utilize AI-powered algorithms to offer tailored venue recommendations based on user preferences, event specifics, and historical data, optimizing venue selection and enhancing event planning efficiency.

Requirements

AI-powered Venue Recommendations

User Story

As an event planner, I want to receive personalized venue recommendations based on my event details and preferences so that I can efficiently select the most suitable venue for a successful and memorable event.

Description

Implement AI-powered algorithms to provide personalized venue recommendations based on user preferences, event specifics, and historical data. This functionality will optimize venue selection and enhance event planning efficiency by offering tailored recommendations that align with the user's needs and preferences. The AI algorithms will analyze historical data to suggest venues that have proven successful for similar events, boosting the likelihood of a successful outcome for the current event.

Acceptance Criteria

User selects event type and preferences

Given the user is on the venue recommendation page, when the user selects the event type and specifies their preferences, then the system should display a list of personalized venue recommendations based on the user's input.

System analyzes historical data for venue suggestions

Given the user has selected their event type and preferences, when the system analyzes historical data to suggest venues that have proven successful for similar events, then the system should display a refined list of venue recommendations that align with the user's needs and preferences.

User reviews and selects a recommended venue

Given the user has received personalized venue recommendations, when the user reviews the details of the suggested venues and selects a preferred one, then the system should confirm the selection and provide options to proceed with venue booking or explore more recommendations.

Real-time Venue Availability Updates

User Story

As an event planner, I want to have real-time updates on venue availability so that I can promptly secure a suitable venue for my event without missing out on potential options.

Description

Integrate real-time updates on venue availability to allow event planners to promptly check and secure venue availability. This feature will enable users to view real-time availability status, receive instant notifications of changes, and quickly secure their desired venues. By providing up-to-date information, the platform will empower event planners to make timely decisions and secure their preferred venues without delay.

Acceptance Criteria

Event Planner checks venue availability for a specific date and time

When an event planner selects a date and time, the platform displays available venues with real-time availability status. Event planner receives instant notifications if the availability status changes. Event planner can quickly secure a venue with available date and time.

Venue manager updates availability status in real-time

When a venue manager updates the availability status for a specific date and time, the platform updates the status in real-time. Event planners viewing the venue will see the updated availability status immediately.

Event planner receives instant notifications of venue availability changes

When there is a change in venue availability status, the platform sends instant notifications to event planners with details of the change. Event planners can view the updated availability status and take prompt action to secure the venue if needed.

Venue Comparison and Analysis Tools

User Story

As an event planner, I want to compare and analyze different venues to make an informed decision on selecting the most suitable venue for my event based on specific criteria and budget constraints.

Description

Incorporate tools for comparing and analyzing different venues based on key criteria such as capacity, location, amenities, and cost. This functionality will enable users to make informed decisions by comparing the features and offerings of multiple venues. The analysis tools will provide a comprehensive overview of each venue, including cost breakdowns and availability of specific amenities, allowing users to choose the best venue based on their event's requirements and budget.

Acceptance Criteria

As an event planner, I want to compare the capacity of different venues to choose the most suitable one for my event.

Given a list of venues with their respective capacities, when I compare the venues, then I can easily identify the venue that can accommodate my expected number of guests.

When analyzing venues, I want to consider the location and accessibility for my event attendees.

Given information on the locations of different venues and their accessibility, when I compare the venues, then I can prioritize venues that are convenient for my attendees to reach.

As a user, I want to analyze the amenities offered by different venues to make an informed decision.

Given a comprehensive list of amenities provided by each venue, when I compare the venues, then I can select a venue that offers the amenities necessary for my event.

As an event planner, I want to compare the cost of renting different venues to stay within budget.

Given the cost breakdowns of renting different venues, when I compare the venues, then I can identify the most cost-effective option that aligns with my budget.

When comparing venues, I want to view the availability of specific amenities to make a decision.

Given information on the availability of specific amenities at each venue, when I compare the venues, then I can choose a venue that meets my event's specific amenity requirements.

CustomizedServiceSuggestions

Employ AI-based analysis to suggest tailored services based on user preferences, event details, and historical data, streamlining service selection and augmenting the precision of event planning.

Requirements

AI-based Service Suggestions

User Story

As a professional event planner, I want the system to provide AI-based service suggestions based on user preferences and event details so that I can efficiently curate personalized event experiences for my clients and optimize the planning process.

Description

Implement an AI-driven analysis to recommend personalized services based on user preferences, event specifics, and historical data. This feature enhances the precision of service selection and streamlines the event planning process, leading to improved user satisfaction and optimized resource utilization within EventuSync.

Acceptance Criteria

User searches for service suggestions based on event details

Given the user enters event details and preferences, When the AI analysis suggests tailored services, Then the user receives accurate and personalized service suggestions.

User interacts with the suggested services

Given the user selects a suggested service, When the service details are displayed, Then the user finds the information relevant and aligned with their event needs.

AI analysis adapts to user feedback

Given the user provides feedback on the suggested services, When the AI analysis incorporates feedback to refine future suggestions, Then the user notices improved accuracy and relevance in the recommendations.

Personalized Vendor Recommendations

User Story

As a small business owner planning an event, I want the platform to provide tailored vendor recommendations based on my event needs and preferences so that I can quickly identify and collaborate with the most suitable vendors for my event.

Description

Develop a feature to offer personalized vendor recommendations based on event requirements, user preferences, and past collaborations. This capability ensures efficient vendor selection, enhances collaboration, and augments the overall effectiveness of event planning within EventuSync.

Acceptance Criteria

User selects 'Find Vendors' option from the main menu

AI algorithm analyzes event details, user preferences, and past collaborations to suggest tailored vendor options

User reviews personalized vendor recommendations

Presented vendor options align with event requirements and user preferences

User selects a vendor from the personalized recommendations

Suggested vendor information includes contact details, portfolio, and collaboration history with EventuSync users

User sends an inquiry to a selected vendor

Vendor contact information is readily available, and inquiry feature functions without errors

Real-time Service Availability Updates

User Story

As a freelance event planner, I want to receive real-time updates on service availability so that I can efficiently manage event logistics and make informed decisions about service selection and coordination for my events.

Description

Integrate real-time updates on service availability to enable users to make informed decisions based on the latest vendor and service availability status. This functionality enhances user convenience and facilitates proactive event planning and decision-making within EventuSync.

Acceptance Criteria

As a user, I want to see real-time availability updates for services so that I can make informed decisions.

Given that I am logged into EventuSync, When I search for services, Then I should see real-time updates on service availability from vendors.

When a user selects a service, the availability status should update in real-time.

Given that I am logged into EventuSync, When I select a specific service, Then the availability status should update in real-time to reflect the latest information from vendors.

As an event planner, I want to receive notifications when a service I'm interested in becomes available or unavailable in real-time.

Given that I have set preferences for specific services, When there is a change in availability status, Then I should receive real-time notifications about the availability status of the services I'm interested in.

A user should be able to filter services based on real-time availability.

Given that I am searching for services, When I apply a filter for 'Available Now', Then I should see only the services that are currently available in real-time.

When a service becomes unavailable, the system should automatically update the availability status for all users in real-time.

Given that a service becomes unavailable, When the availability status changes, Then the system should automatically update the status for all users who are viewing or have shown interest in the service in real-time.

Real-Time Editing

Empower multiple users to edit event details concurrently, allowing seamless collaboration and immediate updates to planning documents and schedules.

Requirements

Real-Time Collaboration

User Story

As a event planner, I want to be able to collaborate with multiple team members in real time on event details, so that we can work together efficiently and make immediate updates to planning documents and schedules.

Description

Enable multiple users to simultaneously edit and collaborate on event details in real time, facilitating efficient communication and coordination during event planning. This feature enhances teamwork, streamlines document sharing, and ensures immediate updates to planning documents and schedules, promoting seamless collaboration and expediting decision-making processes.

Acceptance Criteria

User A creates an event and User B edits the event details simultaneously

Given User A and User B are both logged in to EventuSync and viewing the same event, When User A edits the event details, Then User B's view is automatically updated to reflect User A's changes

Multiple users edit a guest list at the same time

Given User A, User B, and User C are logged in to EventuSync and editing the guest list, When User A adds a new guest, User B updates an existing guest's information, and User C removes a guest, Then all changes are immediately visible to all users

Real-time synchronization of event schedule updates

Given User A updates the event schedule, When the update is saved, Then all other users viewing the same event schedule see the changes in real time

Version History

User Story

As an event organizer, I want to track changes and view previous versions of planning documents, so that I can maintain transparency and accountability in the event planning process.

Description

Implement a version history feature to track changes made to event details, enabling users to view and revert to previous versions of planning documents and schedules. This provides transparency, accountability, and the ability to track and manage the progression of event planning details over time.

Acceptance Criteria

User views event version history

Given the user is logged into the EventuSync platform and has editing permissions When the user navigates to the event details page Then the user should see a 'View Version History' option to access a list of previous versions of the event details

User reverts to a previous version

Given the user is logged into the EventuSync platform and has editing permissions When the user selects a specific version from the version history Then the user should have the option to revert to that version

System tracks and displays version changes

Given multiple users are collaborating on editing event details When changes are made to the event details Then the system should track and display the changes in the version history, including the user's name, timestamp, and specific changes made

Real-Time Notifications

User Story

As a member of an event planning team, I want to receive real-time notifications for changes in planning documents, so that I can stay informed and respond promptly to updates.

Description

Integrate real-time notifications to alert users when changes are made to event details, ensuring that team members are informed of updates and can respond promptly. This feature enhances communication, minimizes miscommunication, and keeps all stakeholders informed about the latest changes in real time.

Acceptance Criteria

User receives a real-time notification when event details are updated

Given a user updates event details, when the changes are saved, then all relevant team members receive a notification in real time.

Notification includes details of the changes made

Given a user receives a real-time notification, when the notification is opened, then it should clearly display the specific changes made to the event details.

Ability to respond to notifications directly

Given a user receives a real-time notification, when the user opens the notification, then they should be able to respond directly within the notification interface.

Notification history and tracking

Given a user receives real-time notifications, when the user wants to review notification history, then they should be able to access a log of all notifications received for the event.

Chat Integration

Integrate a real-time chat feature to facilitate instant communication and feedback exchange among event collaborators, ensuring swift decision-making and coordination.

Requirements

Real-Time Chat

User Story

As an event organizer, I want to have a real-time chat feature to facilitate quick communication and feedback exchange with collaborators, attendees, and vendors. This will enable swift decision-making and seamless coordination, enhancing the overall event planning and execution process.

Description

Implement a real-time chat feature to enable seamless communication and collaboration among event organizers, attendees, and other stakeholders. This feature will enhance decision-making, feedback exchange, and coordination, contributing to efficient event planning and execution. The real-time chat will be integrated within the EventuSync platform, providing users with a centralized communication channel for instant interactions and updates.

Acceptance Criteria

Collaborative Event Planning

Given multiple organizers are logged in, when one organizer sends a message, then all other organizers should receive the message instantly.

User Feedback Exchange

Given an event attendee sends a message, when an organizer replies, then the attendee should receive the response within 2 seconds.

Message Read Receipt

Given a user sends a message, when the message is read by another user, then the sender should receive a read receipt notification.

Message Notifications

User Story

As an event organizer or attendee, I want to receive timely notifications for new chat messages, event discussions, and important announcements, so that I can stay updated and actively participate in event-related communications and collaborations.

Description

Develop message notification capabilities to ensure that users receive timely alerts and updates regarding new chat messages, event discussions, and important announcements. Notifications will be delivered across various devices and platforms, keeping users informed about the latest communications and discussions within the platform.

Acceptance Criteria

User Receives Chat Message Notification

Given a user is logged into the platform, when a new chat message is received, then the user should receive a notification within 5 seconds.

Notification Display on Mobile Device

Given a user is using the mobile app, when a new chat message is received, then the notification should display on the lock screen with the sender's name and message preview.

Notification Sound Preferences

Given a user has the app open, when a new chat message is received, then the notification sound should play according to the user's sound preference settings.

Notification Badge Count

Given a user has unread chat messages, when the user opens the app, then the app icon should display the correct badge count corresponding to the unread messages.

Notification Settings

Given a user is logged into the platform, when a new chat message is received, then the user should be able to customize notification settings, including sound, vibration, and display preferences.

Chat Moderation Tools

User Story

As a chat moderator, I want access to moderation tools such as message pinning, user moderation, and content filtering to effectively manage communication within the chat, ensuring a professional and productive environment for event-related discussions and collaborations.

Description

Integrate chat moderation tools to empower event organizers and moderators to manage communication within the chat feature effectively. This includes features such as message pinning, user moderation, and content filtering to maintain a professional and productive chat environment.

Acceptance Criteria

Event Organizer Pins a Message

Given that an event organizer is logged into the platform and viewing the chat, when they select a message and use the pin option, then the message should be pinned to the top of the chat for all participants to see.

Moderator Filters Inappropriate Content

Given that a moderator is monitoring the chat, when they use the content filtering feature to flag and remove inappropriate content, then the content should be immediately hidden from the chat for all participants.

User is Temporarily Muted by Moderator

Given that a user is displaying disruptive behavior in the chat, when a moderator selects the user and applies a temporary mute, then the user should be unable to send messages for the specified duration, as indicated by the moderator.

Feedback Tools

Incorporate interactive feedback tools to gather input and suggestions from all collaborators, enabling iterative improvements and fostering a collaborative planning environment.

Requirements

Interactive Feedback Form

User Story

As an event collaborator, I want to be able to provide feedback and suggestions in an interactive form, so that I can contribute to the iterative improvements and collaborative planning process.

Description

Integrate an interactive feedback form within the EventuSync platform to enable event collaborators to provide input, suggestions, and feedback. The feedback form will allow for iterative improvements and foster a collaborative planning environment, enhancing the overall event planning experience.

Acceptance Criteria

User opens the EventuSync platform and accesses the 'Collaboration' section to provide feedback on an upcoming event.

When the user navigates to the 'Collaboration' section, they should see a prominent option to 'Provide Feedback'. Clicking on this option should open a user-friendly feedback form with fields for input, suggestions, and ratings.

User submits feedback using the interactive feedback form within the EventuSync platform.

After submitting the feedback, the user should receive a confirmation message indicating that the feedback has been successfully submitted. The submitted feedback should be recorded and accessible to event collaborators and administrators for review and action.

Event administrator reviews submitted feedback from collaborators within the EventuSync platform.

The event administrator should be able to view all submitted feedback in a dedicated section of the platform. Each feedback entry should include the collaborator's name, timestamp, input, suggestions, and ratings. The administrator should have the option to respond to the feedback or mark it as resolved.

Feedback Dashboard

User Story

As a planner, I want to view and analyze feedback collected from event collaborators in a centralized dashboard, so that I can make data-driven decisions to improve the event planning process.

Description

Develop a feedback dashboard to display and analyze the feedback collected from event collaborators. The dashboard will provide insights into common suggestions and areas for improvement, facilitating data-driven decision-making and further enhancing the planning process.

Acceptance Criteria

User views the feedback dashboard

When the user logs in, they should be able to access the feedback dashboard from the main navigation menu. The dashboard should display a summary of feedback collected from collaborators, including trends and common suggestions.

Feedback data visualization

The feedback dashboard should present data in visual charts and graphs, illustrating patterns of feedback trends and identifying key areas for improvement. Charts should include categories such as user ratings, comments, and frequency of specific suggestions.

Filtering and sorting options

The dashboard should allow users to filter and sort feedback data based on various parameters, such as date range, event type, or specific collaborators. This functionality should enable users to identify specific trends and track the impact of iterative improvements.

Data export functionality

Users should be able to export feedback data in various formats, such as CSV or PDF, to share with stakeholders or for further analysis. The export feature should include options for customizing the data format and selecting specific subsets of feedback data.

Feedback Notification System

User Story

As an event planner, I want to receive notifications for new feedback submissions and important suggestions, so that I can promptly address and act upon valuable input to enhance the planning process.

Description

Implement a notification system to alert event planners about new feedback submissions and important suggestions. The notification system will ensure timely awareness of feedback, enabling swift responses and actions for continuous improvement.

Acceptance Criteria

Event Planner Receives Real-Time Notification for New Feedback

When a new feedback submission is received, the event planner receives a real-time notification via the EventuSync dashboard and/or email.

Notification Includes Feedback Summary

The notification includes a summary of the new feedback submission, highlighting key points and suggestions.

Feedback Alerts are Customizable

Event planners can customize their notification preferences to receive alerts for specific types of feedback submissions or from particular collaborators.

Feedback Response Button in Notification

The notification includes a direct response button, allowing event planners to provide immediate feedback or acknowledgement to the submitter.

Notification Acknowledgment Tracking

EventuSync tracks the acknowledgment of feedback notifications, recording when and by whom a notification has been seen and acknowledged.

Feedback Notification Logging

All feedback notifications and acknowledgment activities are logged and accessible for review in the event planner's dashboard.

Activity Tracking

Implement a feature that tracks and displays user activities in real time, providing transparency and visibility into each collaborator's contributions and modifications.

Requirements

Real-time Activity Tracking

User Story

As an event planner, I want to see real-time updates on all user activities so that I can track contributions, monitor changes, and ensure transparent collaboration with my team.

Description

Implement a system to track user activities in real time and display them to all collaborators, ensuring transparency and visibility into individual contributions and modifications. This feature enhances accountability, facilitates collaboration, and improves decision-making by providing clear insight into the event planning process.

Acceptance Criteria

User logs in and views real-time activity feed

Given the user is logged in and on the activity tracking dashboard, when the user views the activity feed, then the feed should display all user activities in real-time.

User adds a new task and observes activity tracking updates

Given the user is logged in and creates a new task, when the task is added, then the activity tracking feed should update in real-time to display the new task creation activity.

Multiple collaborators make simultaneous changes and view activity updates

Given multiple collaborators are logged in and collaborating on an event plan, when each collaborator makes simultaneous changes, then the activity feed should display each user's actions in real-time without delay or overlap.

Activity Feed Integration

User Story

As an event organizer, I want to access an activity feed on the event dashboard so that I can stay updated on the latest user actions and changes, enhancing my ability to manage and coordinate event planning tasks effectively.

Description

Integrate the real-time activity tracking system with the event dashboard, allowing users to view a feed of recent activities and updates. This seamless integration provides users with a centralized location to monitor all ongoing activities and changes, promoting efficient collaboration and communication within the platform.

Acceptance Criteria

User views the event dashboard for the first time after the activity feed integration

When the user opens the event dashboard, the activity feed section is prominently displayed and shows the most recent activities, including guest list modifications, RSVP updates, and vendor communication.

User filters the activity feed to view specific types of activities

Given that a user has accessed the event dashboard, when the user applies a filter by activity type, then the activity feed updates to display only the selected type of activities, such as guest list modifications or RSVP changes.

User clicks on an activity in the feed to view more details

Given that the user is viewing the activity feed, when the user clicks on a specific activity, then a detailed view of the activity is displayed, showing the user who initiated the activity, the date and time of the activity, and any relevant comments or notes.

User receives real-time updates in the activity feed

Given that the user's session is active, when a new activity is initiated by any user within the event, then the activity feed is instantly updated to display the new activity without requiring a manual refresh.

User receives notifications for high-priority activities

Given that the user has enabled notifications, when a high-priority activity, such as a VIP guest RSVP or major vendor update, is logged in the activity feed, then the user receives a real-time notification through the platform's notification system.

Customizable Activity Notifications

User Story

As an event coordinator, I want to customize my activity notifications so that I can receive real-time updates on specific actions or contributors, enabling me to stay informed about relevant activities and changes within the event planning process.

Description

Enable users to customize their activity notifications, allowing them to choose specific actions or contributors for which they wish to receive real-time notifications. This customization empowers users to stay informed about the activities and changes that are most relevant to their roles and responsibilities, ensuring focused and personalized updates.

Acceptance Criteria

User enables custom notifications for specific contributors

Given a user has the notification settings page open, when the user selects specific contributors and actions, then the system saves the custom notification settings for the user.

User receives real-time notifications based on custom settings

Given a user has customized their notification settings, when a selected contributor performs the chosen action, then the user receives a real-time notification based on their custom settings.

System logs custom notification settings changes

Given a user changes their custom notification settings, when the user saves the changes, then the system logs the date, time, and specific changes made to the custom notification settings.

Version History

Introduce version control and history tracking to capture and display the evolution of event details, ensuring traceability and accountability for all changes made during the planning process.

Requirements

Version Control

User Story

As an event planner, I want to have a version control system for event details so that I can track and review changes, ensuring accountability and informed decision-making.

Description

Implement a version control system to capture and display the history of event details, ensuring accountability and traceability for all changes made during the planning process. This feature will enable users to track and review the evolution of event information, allowing for informed decision-making and enhanced coordination.

Acceptance Criteria

User Makes Changes to Event Details

Given that a user makes changes to event details in the system, when the changes are saved, then a new version of the event details is created and saved in the version history.

View Version History of Event Details

Given that a user wants to view the version history of event details, when the user accesses the version history feature, then the system displays a chronological list of all versions with details of changes made.

Restore Previous Event Details

Given that a user needs to restore previous event details, when the user selects a specific version from the version history, then the system reverts to the selected version and updates the event details accordingly.

Change Tracking

User Story

As a user, I want to have detailed change tracking for event details so that I can monitor and maintain a clear record of all modifications made.

Description

Enable detailed change tracking to monitor and document all modifications made to event details, providing a comprehensive log of alterations for transparency and audit purposes. This capability will empower users to understand the sequence of changes and maintain a clear record of event information adjustments.

Acceptance Criteria

User updates event details such as date, time, location, or guest list

When a user makes changes to event details, the system captures and logs the old and new values, along with a timestamp and user identifier. The change log is accessible and displays the full history of modifications.

User reviews event change history

Users can access and view a chronological list of all changes made to event details, including the specific modifications, timestamps, and the user responsible for the change.

Admin accesses audit trail for compliance purposes

Administrators can retrieve an audit trail that provides a complete record of all changes made, including user actions, timestamps, and the specific fields or details modified.

Change verification by event planners

Event planners are able to review and verify any changes made to ensure accuracy and completeness. They can mark changes as verified, providing an additional layer of accountability.

Integration with event collaborator notifications

Changes trigger automated notifications to event collaborators, informing them of the modifications and providing relevant details to ensure everyone is informed about the updates.

Audit Trail

User Story

As a planner, I want to access an audit trail for event details so that I can have a chronological record of changes and actions taken, facilitating oversight and review.

Description

Create an audit trail for event details, allowing users to view a chronological record of changes and actions taken, enhancing transparency and accountability in event planning. This functionality will provide a clear trail of activity, facilitating oversight and review of event information.

Acceptance Criteria

User views the version history of an event

When the user navigates to the event details, a 'Version History' section is displayed, showing a chronological list of changes with timestamps and user information

User filters the version history by specific date range

When the user accesses the version history, they can filter the changes by specifying a date range, and the displayed history is updated accordingly

User reviews detailed information for each version change

When the user selects a specific version from the history, detailed information about the changes made, including date, user, and modified fields, is displayed

Vendor Rating & Review

Empower users to rate and provide detailed reviews of vendors based on performance, quality, and customer service, enabling informed vendor selection and enhancing overall event planning experiences.

Requirements

Vendor Rating & Review Interface

User Story

As an event planner, I want to be able to rate and provide detailed reviews of vendors based on their performance, quality, and customer service so that I can make informed vendor selections and enhance the overall event planning experience.

Description

This requirement involves creating a user-friendly interface for users to rate and provide detailed reviews of vendors based on performance, quality, and customer service. The feature aims to enhance the overall event planning experience by empowering users to make informed vendor selections.

Acceptance Criteria

User rates a vendor based on performance

Given a list of vendors, when the user selects a vendor and submits a performance rating, then the system should record and display the rating for that vendor.

User provides a detailed review of a vendor's quality

Given a selected vendor, when the user writes a review specifying the quality of the vendor's offerings, then the system should store and display the review for the selected vendor.

User rates a vendor based on customer service

Given a selected vendor, when the user rates the vendor's customer service on a scale, then the system should capture and display the customer service rating for the vendor.

Viewing vendor ratings and reviews

Given a list of vendors, when the user views a vendor's profile, then the system should display the average rating and list of reviews for that vendor.

Review Sorting and Filtering

User Story

As a user, I want to be able to sort and filter vendor reviews based on specific criteria such as performance, quality, and customer service so that I can efficiently evaluate vendors based on my preferences.

Description

This requirement entails implementing sorting and filtering options for user reviews of vendors. It will enable users to easily access and evaluate vendor reviews based on specific criteria such as performance, quality, and customer service.

Acceptance Criteria

User wants to filter reviews by performance rating

Given that a user is on the vendor reviews page, when the user selects the performance rating filter option, then only reviews with the selected performance rating should be displayed.

User wants to sort reviews by date

Given that a user is on the vendor reviews page, when the user selects the sort by date option, then the reviews should be arranged in chronological order based on the date of submission.

User wants to filter reviews by quality rating

Given that a user is on the vendor reviews page, when the user selects the quality rating filter option, then only reviews with the selected quality rating should be displayed.

User wants to filter reviews by customer service rating

Given that a user is on the vendor reviews page, when the user selects the customer service rating filter option, then only reviews with the selected customer service rating should be displayed.

Vendor Rating & Review Analytics

User Story

As an event planner, I want access to analytics that provide insights into vendor ratings and reviews so that I can make data-driven decisions and identify top-performing vendors for event planning.

Description

This requirement involves integrating analytics to provide insights into vendor ratings and reviews. It will enable event planners to make data-driven decisions and identify top-performing vendors based on user feedback and ratings.

Acceptance Criteria

As an event planner, I want to view average vendor ratings to identify top-performing vendors based on user feedback.

When I access the analytics dashboard, I should see the average ratings for each vendor calculated based on user reviews and ratings.

As an event planner, I want to filter vendor reviews by performance, quality, and customer service.

Given access to the vendor review section, I can filter reviews based on performance, quality, and customer service criteria to gain detailed insights into specific aspects of vendor performance.

As an event planner, I want to view historical trends of vendor ratings and reviews to track vendor performance over time.

When I access the analytics dashboard, I should be able to view historical trends and visual representations of vendor ratings and reviews over different time periods, allowing me to track vendor performance trends.

Vendor Performance Metrics

Provide visual metrics and analytics to track and compare vendor performance, quality, and customer service, allowing users to make data-driven decisions when choosing vendors for their events.

Requirements

Vendor Dashboard

User Story

As a vendor, I want to access a dedicated dashboard to track and improve my performance metrics for events so that I can enhance my services and collaborate effectively with event planners.

Description

Implement a dedicated dashboard for vendors to track performance metrics, view event-specific feedback, and manage their profiles. The dashboard will provide insights into customer satisfaction, response time, product quality, and overall vendor rating, empowering vendors to improve their services and enhance collaboration with event planners.

Acceptance Criteria

Vendor logs in to the dashboard for the first time

When a vendor logs in to the dashboard for the first time, they should be prompted to set up their profile and preferences, including notification settings and performance metrics they want to track.

Vendor views their performance metrics

When a vendor views the performance metrics on the dashboard, they should see visual charts and graphs that display customer satisfaction, response time, product quality, and overall vendor rating, allowing them to easily track and compare their performance over time.

Vendor responds to event-specific feedback

When a vendor receives event-specific feedback on the dashboard, they should be able to respond to the feedback directly within the dashboard interface, providing a seamless communication channel with event planners.

Event planner views vendor performance metrics

When an event planner views the vendor performance metrics for a specific vendor, they should see clear and intuitive visuals that provide insights into the vendor's performance, enabling them to make data-driven decisions when selecting vendors for their events.

Performance Comparison Tools

User Story

As an event planner, I want to compare vendor performance metrics to make informed decisions when choosing vendors for events to ensure high-quality services and customer satisfaction.

Description

Develop tools to compare vendor performance metrics, enabling users to evaluate vendors based on key performance indicators such as customer satisfaction, response time, and quality ratings. These tools will assist users in making data-driven decisions when selecting vendors for their events, ensuring high-quality service and customer satisfaction.

Acceptance Criteria

User views vendor performance metrics

Given the user is logged in and navigates to the vendor performance metrics section, When the user selects a specific vendor to view performance metrics, Then the system displays visual metrics and analytics for the selected vendor, including customer satisfaction, response time, and quality ratings.

User compares vendor performance metrics

Given the user is logged in and selects multiple vendors to compare, When the user selects the performance metrics to compare, Then the system displays a side-by-side comparison of the selected vendors' performance metrics, allowing the user to make data-driven decisions in vendor selection.

User makes vendor selection based on performance metrics

Given the user has compared performance metrics of multiple vendors, When the user makes a vendor selection based on the performance comparison tools, Then the system records the user's selection and updates the vendor for the event accordingly.

Integration with Calendar Apps

User Story

As a user, I want to integrate vendor performance metrics with my calendar app to view vendor data alongside my event planning tasks for efficient decision-making and vendor management.

Description

Integrate the vendor performance metrics and analytics with popular calendar apps to enable seamless access and synchronization. This integration will allow users to view vendor data alongside their event planning calendars, facilitating efficient decision-making and vendor management.

Acceptance Criteria

User views vendor performance metrics

When the user accesses the vendor performance metrics feature, they should see visual metrics and analytics that track and compare vendor performance, quality, and customer service.

User synchronizes vendor data with calendar app

When the user integrates the vendor performance metrics with a calendar app, the vendor data should be seamlessly accessible and synchronized with the user's event planning calendar.

User makes data-driven decisions using vendor performance metrics

When the user reviews the vendor performance metrics and analytics, they should be able to make data-driven decisions when choosing vendors for their events based on the provided metrics.

Vendor Recommendation Insights

Offer personalized vendor recommendations based on user ratings, reviews, and historical data, facilitating informed vendor selection and streamlining the planning process for future events.

Requirements

Vendor Recommendation Engine

User Story

As an event planner, I want to receive personalized vendor recommendations based on user ratings, reviews, and historical data so that I can make informed decisions and streamline the vendor selection process for my events.

Description

Develop a sophisticated algorithm to analyze user ratings, reviews, and historical data in order to generate personalized vendor recommendations based on the specific event needs and preferences of the user. This functionality will enhance the vendor selection process, streamline event planning, and provide valuable insights to users for future event organization.

Acceptance Criteria

User searches for vendors based on event requirements

Given the user has entered event details and preferences, when the user searches for vendors, then the system should analyze user ratings, reviews, and historical data to generate personalized vendor recommendations.

User reviews personalized vendor recommendations

Given the user has received personalized vendor recommendations, when the user reviews the recommended vendors, then each recommendation should be based on user ratings, reviews, and historical data, aligning with the user's event needs and preferences.

System generates insights for future event planning

Given the user has obtained vendor recommendations, when the system processes the user's selection and event outcome, then the system should generate insights and recommendations for future event planning based on the user's choices and event outcomes.

Vendor Rating and Review System

User Story

As a user, I want to be able to rate and review vendors based on my experience so that I can contribute to the community and help other users make more informed vendor selections.

Description

Implement a user-friendly rating and review system to allow users to provide feedback on vendors based on their experience and interactions. This feature will enable users to share their insights, contribute to the community, and assist in building a robust database for vendor recommendations.

Acceptance Criteria

A user rates a vendor after using their services for an event

Given that a user has attended an event and used the services of a vendor, When they provide a rating and review for the vendor based on their experience and interactions, Then the rating and review should be successfully submitted and reflected in the vendor's profile.

Vendor recommendation is personalized based on user ratings, reviews, and historical data

Given that a user is searching for vendor recommendations, When the system provides personalized vendor recommendations based on user ratings, reviews, and historical data, Then the recommended vendors should align with the user's preferences and needs.

User contributes to the community by providing a review for a vendor

Given that a user wants to contribute to the community, When they submit a review for a vendor, Then the review should be added to the community database and contribute to the overall vendor insights.

Vendor Performance Analytics

User Story

As a user, I want to access analytics on vendor performance based on user ratings, reviews, and event outcomes so that I can make informed decisions and improve the quality of vendor selection for my events.

Description

Integrate analytics tools to track and analyze vendor performance based on user ratings, reviews, and event outcomes. This capability will provide valuable insights into vendor effectiveness, reliability, and overall performance, empowering users to make data-driven decisions for future event planning.

Acceptance Criteria

As a user, I want to view vendor recommendations based on historical data and user ratings to make informed decisions for vendor selection.

Given that I am on the vendor recommendation page, when I enter my event requirements and preferences, then I should see personalized vendor recommendations based on user ratings, reviews, and historical data.

As a user, I want to track and analyze vendor performance to make data-driven decisions for future event planning.

Given that I am on the vendor performance analytics page, when I select a vendor, then I should see detailed analytics on their performance, including user ratings, reviews, and event outcomes.

As a user, I want to compare vendor performance metrics to evaluate their effectiveness and reliability.

Given that I am on the vendor performance analytics page, when I select multiple vendors, then I should be able to compare their performance metrics, such as user ratings, event outcomes, and reliability scores.

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