TaskHarbor - Navigate Your Projects to Success - Full.CX: The AI-powered product development platform

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Product Details

Name

TaskHarbor

Tagline

Navigate Your Projects to Success

Product Inspiration

The inception of TaskHarbor was motivated by the recurring challenges observed in managing complex projects across various teams and industries. Witnessing firsthand the chaos and inefficiencies resulting from fragmented workflows, missed deadlines, and poor resource allocation, it became clear that existing tools were not adequately addressing these pain points.

The catalyst for TaskHarbor's creation came from a profound realization: the need for a project management solution that doesn't just organize tasks but truly enhances team collaboration and productivity. The frustration of seeing talented teams struggle with miscommunication and the repetitive nature of manual task management solidified the vision for a more intelligent, integrated approach.

TaskHarbor was designed to tackle these issues by leveraging cutting-edge AI to prioritize tasks, seamlessly integrating with popular tools like Slack, Trello, and Google Workspace, and providing actionable analytics to drive better decision-making. The goal was to create a tool that not only simplifies project management but also empowers teams to achieve their full potential through clarity and streamlined operations.

By focusing on these core problems and listening to the everyday struggles of project managers and team leaders, TaskHarbor aims to revolutionize project management, offering a solution that is both innovative and grounded in the real needs of its users.

Long Term Goal

Our long-term ambition is to revolutionize the project management landscape by making intelligent, seamless collaboration a standard practice for global teams, driving unprecedented levels of productivity and innovation.

Personas

Diana Project Manager

Name: Diana Project Manager
Description: Diana is a proactive and detail-oriented project manager who thrives on creating and managing project timelines, assigning tasks to team members, and tracking progress. She relies on TaskHarbor's AI-driven task prioritization and workflow automation to ensure efficient project execution and successful outcomes.
Demographics: Age: 35-45, Gender: Female, Education: Bachelor's degree, Occupation: Project Manager, Income: $60,000-$80,000
Background: Diana has a background in project management, with experience in leading cross-functional teams and delivering complex projects on time. She enjoys staying organized, problem-solving, and leveraging technology to streamline project workflows. Her education in business administration has equipped her with the skills to analyze data and make strategic decisions.
Psychographics: Diana values efficiency, accuracy, and collaboration. She is motivated by the desire to create impactful results and is always seeking innovative ways to optimize project management processes. In her free time, she enjoys reading about leadership strategies and engaging in outdoor activities to recharge.
Needs: Diana needs a project management solution that can help her streamline workflows, improve team collaboration, and provide actionable insights for strategic decision-making. She seeks a tool that can optimize task prioritization and automate repetitive tasks, allowing her to focus on high-impact project activities.
Pain: Diana is frustrated with manual task prioritization and the lack of clarity in project timelines. She struggles with managing dependencies and maintaining effective communication across distributed teams. Additionally, she finds it challenging to extract actionable insights from project data for informed decision-making.
Channels: Diana uses platforms like LinkedIn, industry forums, and professional networking events to seek information and stay updated on project management best practices. She also relies on email and Slack for communication within her team.
Usage: Diana engages with TaskHarbor daily, using it to create and manage project timelines, assign tasks to team members, and monitor overall progress. She relies on it to streamline communication, track dependencies, and generate reports for stakeholders.
Decision: Diana's decision-making process is influenced by the need for accuracy, efficiency, and scalability. She evaluates project management solutions based on their ability to streamline workflows, improve collaboration, and provide actionable insights.

Ryan Team Coordinator

Name: Ryan Team Coordinator
Description: Ryan is a dynamic and people-oriented team coordinator who oversees team workflows, monitors task allocation, and facilitates collaboration among team members. He uses TaskHarbor to streamline communication, manage dependencies, and optimize team productivity.
Demographics: Age: 28-35, Gender: Male, Education: Associate's degree, Occupation: Team Coordinator, Income: $40,000-$50,000
Background: Ryan has a background in team coordination, with experience in optimizing task allocation and facilitating seamless communication among team members. He values efficiency, teamwork, and adaptability, traits that he honed during his prior experience in customer service roles. His associate's degree in business management has equipped him with the skills to coordinate workflows effectively.
Psychographics: Ryan is driven by the desire to foster a collaborative and efficient work environment. He values transparency, communication, and meaningful interactions with team members. In his free time, Ryan enjoys attending industry meetups and experimenting with new productivity tools to enhance his skills.
Needs: Ryan needs a project management solution that can help him oversee team workflows, optimize task allocation, and facilitate seamless communication. He seeks a tool that can streamline collaboration, manage dependencies, and enhance team productivity to meet project milestones effectively.
Pain: Ryan struggles with managing task dependencies and maintaining transparent communication across distributed teams. He finds it challenging to optimize task allocation and ensure equitable workload distribution among team members. Additionally, he faces difficulties in tracking the progress of individual and team tasks for effective project management.
Channels: Ryan uses platforms like Instagram, productivity blogs, and industry meetups to seek information and stay updated on team coordination best practices. He also relies on team messaging apps and collaborative platforms to communicate and interact with team members.
Usage: Ryan engages with TaskHarbor on a daily basis, using it to oversee team workflows, optimize task allocation, and monitor overall team productivity. He relies on it to streamline communication, manage dependencies, and ensure equitable distribution of tasks among team members.
Decision: Ryan's decision-making process is influenced by the need for transparency, collaboration, and productivity. He evaluates project management solutions based on their ability to streamline communication, optimize task allocation, and facilitate seamless collaboration among team members.

Emma SME Strategist

Name: Emma SME Strategist
Description: Emma is a strategic and forward-thinking SME owner who utilizes TaskHarbor to coordinate project activities, assign tasks to their teams, and make informed decisions to drive business growth. She relies on TaskHarbor's seamless integration with productivity tools and powerful analytics to optimize project management and achieve strategic business objectives.
Demographics: Age: 40-50, Gender: Female, Education: Master's degree, Occupation: SME Owner, Income: $80,000-$100,000
Background: Emma has a background in business strategy, with experience in driving business growth and making informed decisions to achieve strategic objectives. She values innovation, data-driven insights, and adaptability, traits that she honed during her prior experience in leadership roles within the corporate sector. Her master's degree in business administration has equipped her with the skills to develop and execute strategic business plans effectively.
Psychographics: Emma is driven by the desire to innovate and achieve strategic business growth. She values data-driven decision-making, adaptability, and continuous learning. In her free time, Emma enjoys attending industry conferences and engaging with business thought leaders to stay updated on the latest market trends.
Needs: Emma needs a project management solution that can help her coordinate project activities, assign tasks to her teams, and provide powerful analytics for strategic decision-making. She seeks a tool that seamlessly integrates with productivity tools and offers customizable workflow automation to drive business growth and achieve strategic objectives.
Pain: Emma is frustrated with the lack of seamless integration between project management tools and productivity platforms. She struggles to extract actionable insights from project data and faces challenges in coordinating project activities efficiently across different teams. Additionally, she finds it challenging to assign tasks effectively and analyze project performance for informed decision-making.
Channels: Emma uses platforms like LinkedIn, business publications, and industry conferences to seek information and engage with thought leaders in the business strategy space. She also relies on email and collaboration platforms to communicate and coordinate project activities with her teams.
Usage: Emma engages with TaskHarbor on a regular basis, using it to coordinate project activities, assign tasks to her teams, and analyze project data for strategic decision-making. She relies on it to seamlessly integrate with productivity tools, automate repetitive tasks, and provide powerful analytics for informed decision-making.
Decision: Emma's decision-making process is influenced by the need for innovation, data-driven insights, and adaptability. She evaluates project management solutions based on their ability to seamlessly integrate with productivity tools, provide powerful analytics, and offer customizable workflow automation to achieve strategic business objectives.

Product Ideas

HarborCollab: HarborCollab is a collaborative workspace feature within TaskHarbor that enables real-time co-editing, commenting, and version control for project documents. It facilitates seamless team collaboration and document management, enhancing productivity and accelerating project timelines.
PriorityAI: PriorityAI is an AI-powered task prioritization feature in TaskHarbor that intelligently assigns priority levels to tasks based on deadlines, dependencies, and resource availability. It optimizes task management, ensures critical tasks are addressed first, and enhances project efficiency.
InsightTrack: InsightTrack is a powerful analytics dashboard in TaskHarbor that provides real-time project performance metrics, trend analysis, and actionable insights. It empowers users to make informed decisions, identify productivity bottlenecks, and optimize project strategies for successful outcomes.

Product Features

LiveEdit

Enable real-time collaborative editing of project documents, allowing team members to simultaneously contribute and modify content, fostering enhanced collaboration and accelerating document completion.

Requirements

Real-Time Collaboration

User Story: As a project team member, I want to be able to edit project documents in real-time with my teammates, so that we can collaborate more effectively, streamline document editing, and improve overall project productivity.
Description: Enable real-time collaborative editing of project documents, allowing team members to simultaneously contribute and modify content, fostering enhanced collaboration and accelerating document completion. This feature will provide a seamless experience for multiple users to edit a document simultaneously, with changes visible in real-time, enhancing collaboration and productivity within the project management ecosystem. It will integrate with TaskHarbor's existing document management system, enabling teams to work on a document while maintaining version control and tracking changes. The real-time collaboration feature aims to boost team efficiency, reduce turnaround time for document completion, and improve overall project outcomes by fostering a more collaborative work environment.
Acceptance Criteria: User opens a project document for editing

When a user opens a project document for editing, the system should allow multiple users to access and edit the document simultaneously without any performance issues or conflicts.

Real-time visibility of changes

When a user makes changes to the document, all other users accessing the same document should immediately see the changes in real-time, ensuring seamless collaboration and visibility of edits.

Version control and change tracking

The system should maintain version control and enable change tracking for all edits made in a document during real-time collaboration, allowing users to review and revert changes as needed.

Performance under load

The system should be able to handle a high number of simultaneous users editing the same document without any degradation in performance, ensuring a smooth experience even during peak usage.

Version Control and Tracking

User Story: As a project manager, I want to track changes made to project documents and have the ability to revert to previous versions, so that I can ensure document integrity, accountability, and maintain a clear history of document edits.
Description: Implement version control and tracking for project documents to maintain a clear history of changes and provide the ability to revert to previous versions. This requirement involves creating a robust version control system that allows users to track document changes, view revision history, and revert to previous versions if needed. It will ensure that all document edits and modifications are recorded, providing transparency and accountability within the project management platform. The version control and tracking feature will seamlessly integrate with TaskHarbor's existing document management functionalities, providing users with a reliable and transparent document editing experience.
Acceptance Criteria: User Edits Document

Given a project document open for editing, when multiple team members make simultaneous edits, then the system should track each edit and display real-time updates to all users.

View Document Revision History

Given a project document with version control enabled, when a user selects the revision history option, then the system should display a chronological list of document versions with details of changes made.

Revert to Previous Document Version

Given a project document with version control, when a user selects a previous version from the revision history, then the system should revert the document to the selected version and prompt the user to confirm the action.

Integration with Document Management Functionalities

Given the version control and tracking feature, when a user accesses the document management system, then the system should seamlessly integrate version control capabilities to track and manage document changes.

Real-Time Collaboration Analytics

User Story: As a project lead, I want to access analytics on team collaboration during document editing, so that I can gain insights into team dynamics, identify collaboration patterns, and optimize our workflow for better project outcomes.
Description: Integrate real-time collaboration analytics to track user activity and provide insights into document editing patterns, user contributions, and collaboration efficiency. This requirement involves implementing analytics capabilities that can track and analyze user interactions during real-time document editing. The real-time collaboration analytics will offer valuable insights into team dynamics, individual contributions, and overall collaboration efficiency. It will enhance project management by providing actionable data for optimizing team workflows, identifying bottlenecks, and improving collaboration effectiveness within the TaskHarbor platform.
Acceptance Criteria: User edits a document in real-time

Given that a user is editing a document in real-time, when another user joins the editing session and makes changes to the document, then the changes made by both users are visible in real-time to all participants.

Analytics dashboard displays user editing patterns

Given that multiple users are editing a document in real-time, when the analytics dashboard is accessed, then it should display user editing patterns such as frequency of edits, time spent editing, and sections of the document edited by each user.

Identifying collaboration bottlenecks

Given that multiple users are collaborating on a document, when the analytics dashboard is used to identify collaboration bottlenecks, then it should provide data on sections of the document with the most conflicts, frequent revisions, and instances of simultaneous edits by multiple users.

CommentStream

Facilitate real-time commenting and feedback exchange on project documents, enabling transparent communication, constructive collaboration, and seamless resolution of document-related queries and issues.

Requirements

Real-time Comment Display

User Story: As a project team member, I want to see comments on project documents in real time so that I can provide immediate feedback and engage in constructive collaboration.
Description: Enable real-time display of comments and feedback on project documents, allowing team members to view and respond to comments as they are added, fostering transparent and efficient communication.
Acceptance Criteria: Viewing comments on document load

Given a project document is opened, when the document loads, then all existing comments and feedback are displayed in real-time.

Real-time comment update

Given a team member adds a new comment, when the comment is submitted, then the comment is immediately displayed for all other team members viewing the document.

Responsiveness of real-time display

Given multiple team members are viewing the document, when a comment is added, then the real-time display updates for all viewers simultaneously, without delays or performance issues.

Comment Notification System

User Story: As a project user, I want to receive notifications when new comments are added to project documents so that I can stay informed and participate in discussions in a timely manner.
Description: Implement a notification system to alert users when new comments are added to project documents, ensuring timely response and engagement with document-related queries and discussions.
Acceptance Criteria: User receives a real-time notification when a comment is added to a project document

Given the user is logged into the TaskHarbor platform, when a new comment is added to a project document they have access to, then the user receives a real-time notification with the details of the new comment.

Notification includes the project document name and comment content

Given the user receives a real-time notification, when they open the notification, then they can see the name of the project document and the content of the new comment.

Users have the option to disable comment notifications

Given the user is in the notification settings, when they toggle the switch to disable comment notifications, then they no longer receive real-time notifications for new comments on project documents.

Comment Thread Organization

User Story: As a project collaborator, I want to view and participate in threaded discussions on project documents so that I can follow conversations and contribute to organized discussions.
Description: Organize comments into threaded discussions on project documents, enabling clear and structured communication and facilitating easy tracking of conversations and resolutions.
Acceptance Criteria: User creates a new comment thread

When a user creates a new comment, it should be organized into a threaded discussion under the relevant document, allowing for clear and structured communication.

User replies to a comment in a thread

When a user replies to a comment within a threaded discussion, the reply should be nested under the original comment, maintaining the conversation structure.

User tracks and views comment threads

Users should be able to easily track and view threaded discussions on project documents, providing an organized and accessible way to review past conversations and resolutions.

VersionControl

Implement a robust version control system for project documents, enabling users to track changes, revert to previous versions, and maintain document integrity and accuracy throughout the project lifecycle.

Requirements

Document Versioning

User Story: As a project manager, I want to be able to track changes and revert to previous versions of project documents so that I can ensure document integrity and accuracy throughout the project lifecycle.
Description: Implement a version control system that enables users to track changes, revert to previous versions, and maintain document integrity. This feature will ensure that project documents remain accurate and consistent throughout the project lifecycle, reducing the risk of errors and miscommunications.
Acceptance Criteria: A new document is created and saved with a version number

Given a new document is created, when the user saves the document, then the document is assigned a version number.

The user reverts to a previous version of a document

Given a document with multiple versions, when the user selects a previous version, then the document reverts to the selected version.

Track changes are recorded when editing a document

Given a user is editing a document, when changes are made, then the changes are recorded in the document's change log.

Revert document to the current version

Given a document with multiple versions, when the user selects the current version, then the document reverts to the current version.

Document History Tracking

User Story: As a team leader, I want to view the history of changes made to project documents, including details of who made the changes and when, so that I can ensure transparency and accountability for document modifications within my team.
Description: Enable users to view the history of changes made to project documents, including who made the changes, when they were made, and what specific modifications were implemented. This functionality will provide transparency and accountability for document modifications, enhancing collaboration and communication within project teams.
Acceptance Criteria: User accesses the document history

Given the user is logged in and has access to the project document, when the user navigates to the document history section, then the system should display a chronological list of changes made to the document, including details of who made the changes, when they were made, and what specific modifications were implemented.

Viewing specific document version

Given the user is logged in and has access to the project document, when the user selects a specific version from the document history, then the system should display the selected version of the document, including all the content changes made in that version.

Tracking user actions

Given the user is logged in and has access to the project document, when the user makes changes to the document, then the system should record the user's actions, including the nature of the change, the user who made the change, and the timestamp of the change.

Auditing document modifications

Given the user is logged in and has access to the project document, when the user views the document history, then the system should provide an audit log feature to verify the authenticity and sequence of changes made to the document.

Automatic Document Versioning

User Story: As a project team member, I want the system to automatically create new document versions whenever changes are made, so that I can focus on my work without needing to manage document versioning manually.
Description: Automate the versioning process by creating new document versions whenever changes are made, ensuring that the system tracks and maintains the history of document revisions without requiring manual interventions. This automation will streamline the document management process and reduce the risk of version control errors.
Acceptance Criteria: Creating a New Document

Given the user makes changes to a document, when they save the changes, then a new version of the document is automatically created with the updated content and the version history is updated accordingly.

Reverting to Previous Document Versions

Given the user needs to revert to a previous version of a document, when they select the desired version, then the document reverts to the selected version and the version history is accurately maintained.

Document Integrity and Accuracy

Given the system automatically creates document versions, when users access the document, then they are assured of the document's integrity and accuracy by viewing the complete version history.

DocumentActivityFeed

Introduce a centralized activity feed that provides real-time updates on all document interactions, including edits, comments, and version history, promoting transparency and enhancing accountability within the team.

Requirements

RealTimeDocumentUpdates

User Story: As a team member, I want to see real-time updates on document interactions so that I can stay informed about changes, comments, and version history without delay.
Description: Implement a real-time updating system for document interactions, including edits, comments, and version history. This feature will enhance team collaboration, transparency, and accountability by providing instant visibility into all document activities.
Acceptance Criteria: User views the real-time document updates activity feed and sees a live feed of document edits, comments, and version history

When the user accesses the document activity feed, they should see real-time updates for all document interactions, including edits, comments, and version history

User creates or edits a document and sees the changes reflected in the real-time activity feed

When the user makes changes to a document (creates or edits), the activity feed should update in real-time to reflect the changes made

System performance with real-time updates under heavy load

Under conditions of heavy document activity, the system should maintain real-time updates for document interactions without significant performance degradation

ActivityFeedFiltering

User Story: As a team member, I want to filter the activity feed based on specific criteria so that I can focus on relevant document interactions and streamline my monitoring process.
Description: Introduce filtering capabilities for the activity feed, allowing users to customize their view of document interactions based on specific criteria such as date range, document type, or user involvement. This functionality will enable users to focus on relevant updates and streamline their monitoring process.
Acceptance Criteria: User filters activity feed by date range

Given a list of document interactions, when the user selects a specific date range, then the activity feed should display only the interactions that occurred within that range.

User filters activity feed by document type

Given a list of document interactions, when the user selects a specific document type, then the activity feed should display only the interactions related to that document type.

User filters activity feed by user involvement

Given a list of document interactions, when the user selects a specific user, then the activity feed should display only the interactions involving that user.

NotificationIntegration

User Story: As a team member, I want to receive real-time notifications about document interactions on communication tools like Slack so that I can stay updated and respond promptly to relevant changes.
Description: Integrate activity feed notifications with existing communication tools such as Slack and email, ensuring that users receive timely updates and alerts about document interactions, edits, and comments. This integration will enhance team communication and awareness of document activities.
Acceptance Criteria: User receives Slack notification when a document is edited

Given that a user edits a document, when the document is saved, then a notification is sent to the user's Slack channel with details of the document and the edit.

User receives email notification when a document is commented on

Given that a user comments on a document, when the comment is submitted, then an email notification is sent to the user with details of the document and the comment.

Slack notification includes version history details

Given that a document's version is updated, when the new version is saved, then a notification with the version history details is sent to the user's Slack channel.

Multi-DeviceSync

Enable seamless synchronization of project documents across multiple devices, ensuring consistent access to the latest document version and promoting flexibility in document management for team members.

Requirements

Automatic Document Sync

User Story: As a project team member, I want project documents to sync across all my devices automatically, so that I can access the latest versions without any manual effort and work flexibly across different devices.
Description: Enable automatic synchronization of project documents across multiple devices, ensuring that team members have seamless access to the latest document version. This feature will enhance collaboration, reduce version control issues, and promote flexibility in document management, ultimately improving team productivity and efficiency.
Acceptance Criteria: Team member edits a project document on their computer

When a team member edits a project document on their computer, the changes are automatically synced to other devices within 3 seconds.

Offline editing of a project document

When a team member edits a project document offline, the changes are synced to other devices upon reconnecting to the internet.

Conflict resolution during simultaneous edits

When two team members simultaneously edit the same project document on different devices, the system resolves conflicts and syncs the latest version to all devices without data loss.

Version history access

Team members can access the version history of a project document and revert to previous versions if needed.

Document synchronization analytics

The system provides analytics on document synchronization, including sync success rate, average sync time, and any sync errors encountered.

Version Control Management

User Story: As a project team member, I want to track document changes and have the ability to revert to previous versions, so that I can maintain document integrity and review the document history.
Description: Implement version control management for project documents to track changes, revisions, and document history. This functionality will ensure that team members can review document changes, revert to previous versions if needed, and maintain a clear audit trail of document modifications.
Acceptance Criteria: User edits a project document

Given a project document with version history, when a user makes edits and saves the document, then a new version is created and the previous version is retained with the user's changes accurately reflected.

User reverts to a previous document version

Given a project document with version history, when a user selects a previous version from the version history, then the document reverts to the selected version and the user's current changes are discarded.

User reviews document change history

Given a project document with version history, when a user accesses the change history, then the system displays a chronological list of document changes, including details such as author, date, and specific changes made.

Offline Document Access

User Story: As a project team member, I want to access and edit project documents offline, so that I can work on documents even when I do not have an internet connection, ensuring continuous productivity.
Description: Facilitate offline access to project documents, allowing team members to view and edit documents without an internet connection. This feature will enable productivity during travel or in areas with limited connectivity, ensuring that team members can work on documents regardless of their location or network availability.
Acceptance Criteria: A project manager needs to access and edit project documents while offline to make necessary updates and review progress.

Given that the user is offline, when they access the project documents, then they can view and edit them without an internet connection.

A team member is traveling and needs to work on project documents without internet access to stay productive during the trip.

Given that the user is traveling and without internet access, when they access the project documents, then they can view and edit them seamlessly.

A user is in a location with limited connectivity and needs to view project documents without interruptions.

Given that the user has limited connectivity, when they access the project documents, then they can view the documents without interruptions.

SmartTaskAssignment

Automatically assigns tasks to the most suitable team members based on their availability, skill set, and task requirements, optimizing resource allocation and task execution efficiency.

Requirements

Task Assignment Algorithm

User Story: As a project manager, I want the system to automatically assign tasks to team members based on their availability and skill set, so that tasks are efficiently distributed, and resources are optimally utilized.
Description: Develop a smart task assignment algorithm that considers team members' availability, skill set, and task requirements to optimize resource allocation and task efficiency. The algorithm will enhance the SmartTaskAssignment feature by automatically assigning tasks to the most suitable team members, improving project workflow and team productivity.
Acceptance Criteria: New Task Assignment

Given a list of available team members, task requirements, and their availability, When the smart task assignment algorithm is triggered, Then it should assign tasks to the most suitable team members based on their availability and skill set.

Improved Resource Allocation

Given a set of tasks and available team members, When the smart task assignment algorithm is used, Then it should optimize resource allocation by assigning tasks to team members with the most suitable skill set and availability.

Task Assignment Efficiency

Given a large number of tasks and a diverse team, When the smart task assignment algorithm is applied, Then it should demonstrate at least a 20% improvement in task assignment efficiency, as measured by time required to assign tasks and team members' workload balance.

Integration with Team Member Calendar

User Story: As a team member, I want the system to access my real-time calendar availability for task assignment, so that my schedule is taken into account when assigning tasks, and I can manage my workload effectively.
Description: Integrate the system with team member calendars to access their availability and schedule. This integration will enable the SmartTaskAssignment feature to consider team members' real-time availability and commitments when assigning tasks, enhancing the accuracy and effectiveness of task allocation.
Acceptance Criteria: SmartTaskAssignment considers team members' real-time availability from the integrated calendars when assigning tasks

Given that team member A has a scheduled meeting on Monday from 10 AM to 11 AM, when SmartTaskAssignment assigns a task on Monday between 10 AM to 11 AM, then the task should be assigned to another available team member.

TaskHarbor system successfully accesses and retrieves real-time availability and commitments from team member calendars

Given that team member B has updated their calendar with accurate availability and commitments, when the TaskHarbor system attempts to access their calendar, then it should retrieve the correct real-time availability and commitments.

SmartTaskAssignment accurately considers team members' skill set and task requirements when assigning tasks

Given that team member C has specific skills required for a task, when SmartTaskAssignment assigns the task, then it should be assigned to team member C who possesses the necessary skills.

Task Assignment Analytics

User Story: As a project manager, I want access to task assignment analytics to monitor resource utilization and task completion rates, so that I can optimize task allocation for improved team productivity and project efficiency.
Description: Implement task assignment analytics to track the efficiency and performance of task allocation. The analytics will provide insights into resource utilization, task completion rates, and team workload distribution, empowering project managers to make informed decisions and optimize task assignment strategies.
Acceptance Criteria: Project Dashboard View

When a user navigates to the project dashboard, they should be able to view task assignment analytics which include resource utilization, task completion rates, and team workload distribution.

Task Allocation Performance Report

Given a specific project, the system should generate a performance report that includes task assignment efficiency, team member utilization, and task completion rates for analysis.

Task Assignment Optimization

When assigning tasks, the system should utilize AI-driven task prioritization to automatically assign tasks to the most suitable team members based on availability, skill set, and task requirements.

DependencyMonitoring

Proactively identifies task dependencies and their impact on project timelines, providing clear visibility into critical tasks and their dependencies to prevent bottlenecks and ensure successful project delivery.

Requirements

Dependency Analysis

User Story: As a project manager, I want to have visibility into task dependencies and their impact on project timelines so that I can proactively address bottlenecks and ensure successful project delivery.
Description: This requirement involves the implementation of a dependency analysis feature that identifies task dependencies and their impact on project timelines. The feature provides clear visibility into critical tasks and their dependencies to prevent bottlenecks and ensure successful project delivery. It enables users to proactively manage task dependencies and make informed decisions about project timelines and resource allocation.
Acceptance Criteria: User views task dependency analysis

Given the user has access to the Dependency Analysis feature, when they navigate to a project with task dependencies, then they should be able to view a clear visualization of task dependencies and their impact on project timelines.

Task prioritization based on dependencies

Given the user has tasks with dependencies, when they prioritize tasks using the AI-driven task prioritization feature, then the system should take task dependencies into account and suggest prioritization based on their impact on project timelines.

Dependency impact on resource allocation

Given the user is allocating resources to tasks, when they review the impact of task dependencies on project timelines, then the system should provide insights into resource allocation adjustments to address critical task dependencies.

Dependency Visualization

User Story: As a team leader, I want to visually track task dependencies and critical paths so that I can optimize project planning and ensure efficient resource allocation.
Description: This requirement entails the development of a dependency visualization tool that displays task dependencies in a clear and intuitive manner. The tool allows users to easily visualize the relationships between tasks, understand critical path dependencies, and monitor the impact of task dependencies on project timelines. It enhances project planning and decision-making by providing a visual representation of task dependencies.
Acceptance Criteria: User visualizes task dependencies on the project timeline

The tool displays a visual representation of task dependencies on the project timeline, clearly indicating predecessor and successor tasks

User identifies critical path dependencies

The tool highlights critical path dependencies, allowing the user to easily identify and prioritize critical tasks

User monitors the impact of task dependencies

The tool provides a way for the user to track the impact of task dependencies on project timelines, showing changes in task timelines based on dependency modifications

User customizes the visualization of task dependencies

The tool allows the user to customize the visualization of task dependencies, such as adjusting colors, shapes, or layout for better clarity

Automated Dependency Notifications

User Story: As a project stakeholder, I want to receive automated notifications about changes in task dependencies so that I can promptly address any potential impact on project timelines and prevent delays.
Description: This requirement involves the implementation of automated dependency notifications that alert users about changes in task dependencies and their potential impact on project timelines. The feature enables real-time notifications to keep project stakeholders informed about critical task dependencies and any associated changes, empowering them to take timely action to address potential bottlenecks and ensure project delivery.
Acceptance Criteria: User receives real-time notification when task dependency changes

Given a task dependency has changed, when the system detects the change, then a notification is sent to the user in real-time.

Notification includes details of the changed task dependency

Given a task dependency has changed, when a notification is sent to the user, then the notification includes clear details of the changed task dependency and its impact on project timelines.

Notification provides actionable insights to address the changed task dependency

Given a task dependency has changed, when a notification is sent to the user, then the notification provides actionable insights or recommendations to address the changed task dependency and mitigate its impact on project timelines.

ResourceOptimization

Utilizes AI algorithms to analyze resource availability and workload distribution, ensuring equitable task assignment and workload balancing for enhanced team productivity and workflow efficiency.

Requirements

Resource Availability Analysis

User Story: As a project manager, I want to analyze resource availability and workload distribution using AI algorithms so that I can assign tasks equitably and balance workloads effectively, leading to improved team productivity and workflow efficiency.
Description: Utilize AI algorithms to analyze resource availability, including team members' time, skills, and workload, to ensure efficient task assignment and workload balancing. This requirement aims to optimize resource allocation and maximize team productivity by eliminating resource bottlenecks and overburdening.
Acceptance Criteria: Team Member Availability Analysis

Given a list of team members, when their availability and workload are analyzed using AI algorithms, then the result should show the distribution of workload and identify any resource bottlenecks.

Task Assignment Optimization

Given a set of tasks and available resources, when the AI algorithm assigns tasks based on resource availability and workload analysis, then the result should show equitable task assignment and optimized workload distribution.

Workload Balancing Evaluation

Given a distribution of tasks and team members' workload, when the AI algorithm analyzes workload balancing, then the result should show reduced overburdening and efficient workload distribution.

Task Workload Balancing

User Story: As a team leader, I want the system to balance task workloads among team members using AI algorithms so that I can ensure fair distribution of tasks, prevent workload imbalance, and improve team productivity.
Description: Implement AI-driven workload balancing to distribute tasks equitably among team members based on their availability, skills, and existing workload. This requirement aims to enhance team productivity and reduce potential burnout by ensuring that tasks are assigned based on equitable distribution and resource optimization.
Acceptance Criteria: Task assignment based on availability

Given a list of tasks and team members with their availability, when the workload balancing algorithm is applied, then each task is assigned to the most available team member with the appropriate skills and workload capacity.

Resource workload distribution

Given a set of tasks and team members, when the workload balancing algorithm is applied, then the workload is distributed equitably among team members based on their availability and existing workload.

Analysis of task assignment

Given the completion of task assignment, when the workload distribution is analyzed, then the workload distribution reflects equitable task assignment and resource optimization.

Task Assignment Optimization

User Story: As a project manager, I want the system to intelligently assign tasks to team members based on their skills and availability using AI algorithms so that I can optimize resource utilization, streamline task assignment, and enhance team productivity.
Description: Develop AI-based task assignment optimization to intelligently assign tasks to team members based on their skills, availability, and workload capacity. This requirement aims to streamline task assignment, optimize resource utilization, and improve overall team productivity through intelligent task allocation.
Acceptance Criteria: As a project manager, I want to assign tasks to team members based on their skills, availability, and workload capacity, so that the task allocation is optimized for productivity and efficiency.

Given a list of available tasks, When the AI-based task assignment optimization algorithm is applied, Then tasks are intelligently assigned to team members based on their skills, availability, and workload capacity, optimizing resource utilization and improving team productivity.

As a team member, I want to receive tasks that match my skills, availability, and workload capacity, so that I can efficiently contribute to the project without being overburdened.

Given my skills, availability, and workload capacity, When the AI-based task assignment optimization algorithm is applied, Then I receive tasks that match my skills, availability, and workload capacity, allowing me to efficiently contribute to the project without being overburdened.

As a project stakeholder, I want to see a clear and measurable improvement in team productivity and task allocation efficiency after implementing the AI-based task assignment optimization, so that we can track the impact and effectiveness of the new feature.

Given historical task allocation data and team productivity metrics, When the AI-based task assignment optimization is implemented, Then there is a measurable improvement in team productivity and task allocation efficiency, which can be tracked and analyzed using historical data and productivity metrics.

DeadlineInsights

Provides real-time insights into task deadlines, highlighting upcoming deadlines and overdue tasks, enabling proactive management of project timelines and ensuring timely completion of critical tasks.

Requirements

Deadline Alerts

User Story: As a project manager, I want to receive real-time alerts for upcoming task deadlines and overdue tasks, so that I can proactively manage project timelines and ensure the timely completion of critical tasks, leading to successful project outcomes.
Description: Implement a system to provide real-time alerts for upcoming task deadlines and overdue tasks, enabling users to proactively manage project timelines and ensure timely completion of critical tasks. This feature will enhance the project management experience by improving task visibility and enabling timely interventions to meet project milestones.
Acceptance Criteria: User views upcoming deadlines

When the user logs in, they should see a list of upcoming task deadlines with at least 5 days remaining.

User receives real-time alerts for overdue tasks

When a task becomes overdue, the user should receive a real-time alert with details of the overdue task and options to reschedule or mark it as complete.

User proactively manages project timelines

Given the ability to set custom reminders, the user should be able to proactively manage project timelines by setting personalized deadline alerts for specific tasks or projects.

Task Deadline Dashboard

User Story: As a team leader, I want to have a central dashboard displaying all task deadlines, so that I can effectively prioritize and manage tasks across projects, leading to improved project timelines and outcomes.
Description: Develop a dashboard that displays a comprehensive overview of task deadlines, including upcoming deadlines, overdue tasks, and a visual representation of task deadlines across projects. This dashboard will provide users with a centralized view of all task deadlines, enabling effective prioritization and proactive management of tasks to ensure project timelines are met.
Acceptance Criteria: User accesses the task deadline dashboard for a specific project

When a user navigates to the task deadline dashboard for a specific project, they should see a list of upcoming deadlines, overdue tasks, and a visual representation of task deadlines across the project.

User prioritizes tasks based on the dashboard insights

When a user interacts with the dashboard, they should be able to prioritize tasks based on the insights provided, ensuring timely completion of critical tasks.

Dashboard reflects real-time updates on task deadlines

When task deadlines are updated, the dashboard should reflect these changes in real-time, ensuring accurate and up-to-date insights for effective task management.

Dashboard provides actionable insights on task deadlines

When a user views the dashboard, they should receive actionable insights that enable proactive management of task deadlines, ensuring timely completion of critical tasks.

Task Deadline Analytics

User Story: As a project team member, I want to access advanced analytics on task deadlines, so that I can identify patterns, optimize task planning, and make data-driven decisions to ensure timely completion of tasks, leading to improved project efficiency.
Description: Integrate advanced analytics features to provide insights into task deadlines, including trend analysis, identification of recurring deadline issues, and predictive analytics for future task deadlines. These analytics will empower users to identify patterns, optimize task planning, and make data-driven decisions to ensure timely completion of tasks.
Acceptance Criteria: User views the upcoming task deadlines in DeadlineInsights feature

Given the user has tasks with upcoming deadlines, when they access the DeadlineInsights feature, then they should see a clear display of upcoming task deadlines and their associated tasks.

User identifies recurring deadline issues using trend analysis

Given the user has historical task data, when they use the trend analysis feature, then they should be able to identify recurring patterns of deadline issues and delays.

User makes data-driven decisions based on predictive analytics for future task deadlines

Given the user has access to predictive analytics data, when they analyze future task deadlines, then they should be able to make informed and data-driven decisions to ensure timely completion of tasks.

PerformanceSnapshot

Instantly view comprehensive project performance metrics in a single snapshot, including progress, milestones, and key performance indicators, enabling quick assessment of project health and status.

Requirements

DashboardOverview

User Story: As a project manager, I want to have an overview dashboard that presents project performance metrics and key indicators in one place so that I can quickly assess the status of my projects and make informed decisions.
Description: The DashboardOverview requirement involves designing a comprehensive overview dashboard that displays project performance metrics, critical milestones, and key performance indicators in a single, easy-to-view interface. This feature benefits users by providing quick visibility into project health and progress, enabling informed decision-making and proactive management of project status. It integrates seamlessly with the existing TaskHarbor interface, enhancing the user experience and centralizing all essential project information.
Acceptance Criteria: User views the DashboardOverview upon logging in to TaskHarbor

When the user logs in to TaskHarbor, the DashboardOverview is displayed with project performance metrics, milestones, and key performance indicators

User filters and customizes the DashboardOverview

Given the DashboardOverview is displayed, the user can filter and customize the display by selecting specific projects, date ranges, and performance indicators

User compares current project performance to historical data

When viewing the DashboardOverview, the user can compare the current project performance metrics with historical data to track progress and identify trends

User receives real-time updates on critical milestones

When critical milestones are updated, the user receives real-time notifications within the DashboardOverview interface

User exports DashboardOverview data for reporting and analysis

The user can export project performance metrics and milestone data from the DashboardOverview for reporting and analysis purposes

CustomizableWidgets

User Story: As a team leader, I want to customize and configure the widgets on the dashboard to focus on the most relevant project metrics and information so that I can streamline my project monitoring and management tasks.
Description: The CustomizableWidgets requirement aims to provide users with the ability to customize and configure the widgets displayed on the dashboard according to their specific project management needs. This empowers users to tailor the dashboard to focus on the most relevant metrics and information, enhancing personalization and user experience. By allowing customization, users can prioritize the display of critical project information, making the dashboard more efficient and tailored to their unique project requirements.
Acceptance Criteria: User customizes the dashboard by adding new widgets

Given that the user is logged into the TaskHarbor system and has access to the dashboard, when the user adds a new widget to the dashboard, then the new widget should be displayed and accessible for configuration and customization.

User customizes the dashboard by rearranging existing widgets

Given that the user is logged into the TaskHarbor system and has access to the dashboard with existing widgets, when the user rearranges the position of the existing widgets, then the dashboard layout should be updated accordingly and maintain the user's custom arrangement.

User customizes the dashboard by removing widgets

Given that the user is logged into the TaskHarbor system and has access to the dashboard with existing widgets, when the user removes a widget from the dashboard, then the widget should be removed from the dashboard layout, and the user should no longer see the removed widget.

User configures widget content and appearance

Given that the user is logged into the TaskHarbor system and has access to the dashboard with customizable widgets, when the user configures the content and appearance of a widget, then the widget should reflect the user's configured content and appearance, displaying the desired information and visual style.

User resets the dashboard to default settings

Given that the user is logged into the TaskHarbor system and has customized the dashboard, when the user resets the dashboard to default settings, then the dashboard should revert to the default layout and configuration, undoing any user customizations.

Real-timeDataUpdates

User Story: As a project stakeholder, I want the dashboard to show real-time updates of project performance metrics so that I can make well-informed decisions based on the most current project data.
Description: The Real-timeDataUpdates requirement entails implementing real-time data updates on the dashboard, ensuring that project performance metrics and KPIs are continually refreshed to reflect the latest information. This feature provides users with up-to-date insights and promotes accurate decision-making based on current project status. By enabling real-time updates, users can trust the accuracy of the displayed information, leading to more effective project management and decision-making.
Acceptance Criteria: User views the project performance dashboard

When the user navigates to the dashboard, the project performance metrics, milestones, and KPIs are instantly updated in real-time without the need for manual refresh.

User compares a past snapshot with current project performance

When the user selects a specific date range, the dashboard displays the project performance metrics for that period, allowing the user to compare the past snapshot with the current performance, ensuring that real-time updates accurately reflect changes over time.

Automated workflow triggers based on real-time data changes

When there is a significant change in project performance metrics or KPIs, the system automatically triggers predefined workflow actions, such as sending notifications to stakeholders or updating project status, leveraging the real-time data updates to initiate timely responses.

TrendAnalysis

Leverage advanced trend analysis tools to identify patterns, anomalies, and performance trends, empowering users to proactively address issues and capitalize on opportunities for improved project outcomes.

Requirements

Data Visualization

User Story: As a project manager, I want to access visual representations of project performance trends so that I can quickly identify patterns, anomalies, and performance trends, enabling proactive decision-making and improved project outcomes.
Description: Implement a data visualization tool to present project performance trends, enabling users to quickly identify patterns and anomalies. This feature will integrate with the TrendAnalysis module to provide visual representations of key project metrics and performance indicators. The data visualization tool will enhance decision-making by offering clear, actionable insights based on project data analysis.
Acceptance Criteria: As a project manager, I want to view a trend analysis of project performance to identify patterns and anomalies.

The data visualization tool should display clear and visually appealing charts that represent project performance metrics such as task completion rates, team productivity, and milestone achievements. The charts should be interactive, allowing users to drill down into specific time periods for detailed analysis.

When using the data visualization tool, I want to be able to customize the display of project performance metrics based on my specific needs and preferences.

Users should be able to select the metrics they want to visualize, choose from various chart types such as bar graphs, line charts, and pie charts, and customize the color schemes and labels for better clarity. The customization options should be intuitive and easily accessible.

After customizing the display, I want the data visualization tool to save my preferences for future use.

The tool should retain the user's customization settings and apply them whenever the data visualization tool is accessed, ensuring a consistent and personalized experience for each user. The saved preferences should be linked to the user's account and accessible from any device.

Real-time Alerts

User Story: As a team leader, I want to receive real-time alerts for significant project performance changes and anomalies so that I can promptly address critical issues and capitalize on emerging opportunities, enhancing project outcomes.
Description: Integrate real-time alerting capabilities into the TrendAnalysis module to notify users of significant project performance changes and anomalies. The real-time alerts will enable users to react promptly to critical issues or emerging opportunities, ensuring proactive management of project activities and outcomes.
Acceptance Criteria: User receives real-time alert for a critical project issue

Given the user is logged in and has subscribed to real-time alerts, when a critical project issue occurs, then the user should receive an immediate alert via email, Slack, or in-app notification.

User receives real-time alert for emerging project opportunity

Given the user is monitoring project performance and has subscribed to real-time alerts, when a significant positive performance change or opportunity emerges, then the user should receive an immediate alert via email, Slack, or in-app notification.

User views history of real-time alerts

Given the user has received real-time alerts, when the user navigates to the alert history section, then the user should be able to view a log of all previous real-time alerts including timestamp, project details, and alert severity.

User sets real-time alert thresholds

Given the user has access to real-time alert settings, when the user configures alert thresholds for different performance metrics, then the system should apply the specified thresholds and trigger alerts accordingly.

Predictive Analytics

User Story: As an SME, I want to leverage predictive analytics to forecast potential project performance trends and outcomes so that I can proactively plan and manage project activities, reducing risks and optimizing project outcomes.
Description: Incorporate predictive analytics functionality into the TrendAnalysis module to forecast potential project performance trends and outcomes. The predictive analytics feature will leverage historical data and machine learning algorithms to provide insights into future project trajectories, enabling proactive planning and risk management.
Acceptance Criteria: As a project manager, I want to use the predictive analytics feature to forecast potential project performance trends based on historical data and machine learning algorithms, so that I can make proactive decisions and manage project risks effectively.

Given historical project data and machine learning algorithms, when I input current project parameters, then the system should generate a forecast of potential project performance trends and outcomes.

When analyzing project performance using the predictive analytics feature, I want to be able to identify patterns, anomalies, and performance trends in order to proactively address issues and capitalize on opportunities for improved project outcomes.

Given access to the predictive analytics feature, when I analyze project performance data, then I should be able to identify patterns, anomalies, and performance trends with actionable insights for proactive decision-making.

As a project manager, I want the predictive analytics feature to provide customizable visualization of forecasted project performance trends and outcomes, so that I can easily communicate insights and make informed decisions with stakeholders.

Given the forecasted project performance trends and outcomes, when I request visualizations, then the system should provide customizable and easy-to-understand visual representations for effective communication and decision-making.

ActionableInsights

Receive real-time actionable insights based on project performance data, allowing users to identify bottlenejson, optimize strategies, and make informed decisions for enhanced project efficiency and successful delivery.

Requirements

Real-time Data Processing

User Story: As a project manager, I want to receive real-time data processing and actionable insights so that I can identify project bottlenecks, optimize strategies, and make informed decisions for enhanced project efficiency.
Description: Enable real-time processing of project performance data to provide immediate actionable insights, allowing users to make informed decisions to optimize strategies, identify bottlenecks, and enhance project efficiency.
Acceptance Criteria: User accesses the real-time dashboard and views project performance data

Given the user has access to the real-time dashboard, When they view the project performance data, Then the data displayed should be current and up-to-date

User receives actionable insights based on project performance data

Given the real-time data processing is active, When the system processes project performance data, Then the user should receive real-time actionable insights

User makes informed decisions based on actionable insights

Given the user has received actionable insights, When they use the insights to make decisions, Then the decisions made should lead to improved project efficiency and strategy optimization

Customizable Dashboard

User Story: As a project leader, I want to customize my dashboard to view and analyze project performance data, track key metrics, and visualize actionable insights tailored to my team's specific needs.
Description: Implement a customizable dashboard that allows users to view and analyze project performance data, track key metrics, and visualize actionable insights tailored to their specific needs.
Acceptance Criteria: User views default project performance data on the dashboard

When a user logs in, the dashboard displays default project performance data, including key metrics and actionable insights

User customizes dashboard layout

Users can customize the layout of the dashboard by rearranging and resizing widgets to meet their specific data visualization needs

User creates personalized widgets on the dashboard

Users can add personalized widgets to the dashboard to display custom data visualizations and actionable insights relevant to their projects

Dashboard updates real-time data

The dashboard updates in real-time to reflect the latest project performance data and actionable insights without the need for manual refresh

User filters and drills down data on the dashboard

Users can filter and drill down into the project performance data on the dashboard to gain deeper insights and identify specific trends or issues

Collaborative Insights Sharing

User Story: As a team member, I want to seamlessly share actionable insights with my project team, enabling collaborative decision-making and driving successful project outcomes.
Description: Facilitate seamless sharing of actionable insights and analytics among project team members, enabling collaboration, knowledge sharing, and collective decision-making to drive successful project outcomes.
Acceptance Criteria: As a project manager, I want to share actionable insights and analytics with team members, so we can collectively make informed decisions for enhancing project efficiency and successful delivery.

Given that I am a project manager with access to actionable insights and analytics, when I share the insights with team members, then they should be able to view, analyze, and discuss the insights within the project management platform.

As a team member, I want to receive real-time actionable insights based on project performance data, so I can identify bottlenecks, optimize strategies, and make informed decisions for enhanced project efficiency and successful delivery.

Given that I am a team member with access to project performance data, when I receive real-time actionable insights, then I should be able to interpret the insights, identify bottlenecks, and use the insights to optimize my strategies.

As a project manager, I want to set access permissions for sharing actionable insights and analytics, so I can control who can view and discuss the insights within the project management platform.

Given that I am a project manager, when I set access permissions for sharing actionable insights, then I should be able to specify which team members have access to view, analyze, and discuss the insights.

Press Articles

TaskHarbor: Revolutionizing Project Management for SMEs and Teams: TaskHarbor, the advanced project management solution, is set to revolutionize the way SMEs and teams manage their projects. With AI-driven task prioritization, seamless integration with popular tools, and powerful analytics, TaskHarbor is poised to drive efficiency, clarity, and successful project outcomes. This cutting-edge platform aims to streamline workflows, enhance collaboration, and boost team productivity, shaping the future of project management. With customizable workflow automation and a focus on critical tasks, TaskHarbor is set to transform the project management experience, offering SMEs and teams a competitive edge in achieving their strategic objectives.

TaskHarbor: Empowering Project Managers for Success: TaskHarbor, the innovative project management solution, is designed to empower project managers to create, manage, and execute projects with unparalleled efficiency. With AI-driven task prioritization, seamless integration with tools like Slack, Trello, and Google Workspace, and powerful analytics, TaskHarbor provides project managers with actionable insights and streamlined workflows. The platform's customizable workflow automation eliminates repetitive tasks, saving time and reducing errors, thus enabling project managers to focus on strategic decision-making and successful project execution.

TaskHarbor: Optimizing Team Productivity and Collaboration: TaskHarbor, the cutting-edge project management solution, is dedicated to optimizing team productivity and enhancing collaboration within organizations. Ideal for team leaders, TaskHarbor leverages AI-driven task prioritization to ensure efficient task allocation, seamless communication, and timely project delivery. With its seamless integration with productivity tools and powerful analytics, TaskHarbor empowers team leaders to streamline workflows, manage dependencies, and optimize team productivity, ultimately driving successful project outcomes and team performance improvement.