ClariDoc

Diligent Detailer

Name

Diligent Detailer

Description

Diligent Detailers are meticulous legal professionals who prioritize precision and compliance in their contract management processes. They are highly organized and thrive on systems that enhance their productivity, allowing them to focus on their core responsibilities. These users are driven by a need to minimize risks and ensure every contract detail is scrutinized and documented. They engage deeply with ClariDoc, utilizing its automated features to streamline their workflows and enhance collaboration with colleagues. Their typical day involves reviewing contracts, collaborating with teams, and addressing compliance issues swiftly, ensuring that nothing slips through the cracks.

Demographics

Age: 35-50; Gender: Male/Female; Education: Juris Doctor (JD) degree; Occupation: Senior Associate, Compliance Manager; Income Level: $100,000 - $150,000; Location: Urban settings, often in corporate hubs.

Background

Diligent Detailers often come from robust educational backgrounds in law and business, frequently rising from roles such as paralegals or junior associates. They have hands-on experience working in corporate legal environments and have witnessed firsthand the challenges of contract management inefficiencies. They are likely to have advanced degrees and several years of experience managing contracts or compliance functions. Outside of work, they enjoy reading legal thrillers and staying informed on regulatory changes, often participating in legal webinars and workshops for ongoing professional development.

Psychographics

Diligent Detailers value accuracy, transparency, and professionalism. They believe in the importance of compliance and understand the potential risks of overlooking contract details. They are motivated by a desire to safeguard their organization from legal disputes and see themselves as guardians of legal integrity. Their interests extend beyond law; they often engage in hobbies that require precision and critical thinking, such as puzzles or strategy games.

Needs

Diligent Detailers need tools that automate mundane tasks, enhance document organization, and provide clear compliance insights. They seek seamless integration with existing legal management systems and require ongoing training to effectively utilize features that keep them up-to-date with the latest legal standards.

Pain

Diligent Detailers face pain points such as time-consuming manual contract reviews that lead to potential oversights, difficulty in tracking compliance deadlines, and challenges in collaborating with team members remotely. They may also struggle with outdated systems that do not provide a user-friendly experience for tracking contract changes or milestones.

Channels

Diligent Detailers prefer using online legal resources, legal webinars, professional networks such as LinkedIn, and news platforms focused on legal and corporate compliance. They also utilize internal collaboration tools and document management systems to maintain efficiency in their workflow.

Usage

Diligent Detailers use ClariDoc daily, often during contract preparation phases or when conducting compliance reviews. They rely on its automated parsing features multiple times a week to ensure efficient document management and risk assessment, actively exploring its capabilities to enhance their workflow across team projects.

Decision

Diligent Detailers' decision-making process is heavily influenced by their need for risk mitigation. They assess tools based on ease of use, feature depth, and their ability to enhance compliance and streamline workflows. Recommendations from peers and success stories from similar organizations significantly impact their choices.

Strategic Risk Manager

Name

Strategic Risk Manager

Description

Strategic Risk Managers are high-level professionals focused on identifying and mitigating operational and compliance risks within their organizations. Their primary goal is to ensure that contracts align with the company’s risk appetite and regulatory requirements. They leverage ClariDoc for its robust risk assessment features, ensuring they can proactively manage potential legal issues. These users often collaborate with various departments, providing insights that drive compliance initiatives and operational efficiency. Their roles require them to balance strategic decision-making with detailed operational oversight, leading to a dynamic daily routine.

Demographics

Age: 40-55; Gender: Male/Female; Education: Master’s degree in Business Administration or Law; Occupation: Chief Compliance Officer, Risk Director; Income Level: $150,000 - $250,000; Location: Suburban or urban corporate offices.

Background

Strategic Risk Managers often hold advanced degrees in business or law and have accumulated years of experience in risk management or compliance roles. They typically advance from positions within law firms or corporate legal departments, understanding both the legal and operational facets of risk management. This background equips them with the skills to navigate complex regulatory environments and lead compliance initiatives effectively. In their personal time, they might enjoy attending industry conferences and engaging in professional networking.

Psychographics

Strategic Risk Managers value foresight, analytical thinking, and proactive risk management. They believe that a strong compliance culture is essential for long-term business success. Motivated by both professional achievement and ethical responsibility, they often seek knowledge in emerging risks and regulatory changes, participating in various industry-focused groups and forums.

Needs

Strategic Risk Managers need comprehensive tools that provide clear visibility into contractual obligations and risk assessments. They require detailed reporting capabilities and functionalities that facilitate interdepartmental collaboration to address compliance proactively.

Pain

Strategic Risk Managers face pain points revolving around inefficient tracking of compliance deadlines, unclear communication of legal risks across teams, and the struggle to ensure all contracts are aligned with ever-changing regulations. They also encounter challenges related to data security and ensuring all stakeholders are informed of compliance updates.

Channels

Strategic Risk Managers utilize professional development platforms, industry-specific publications, and risk management associations. They are active users of social media platforms (especially LinkedIn) to network with peers and stay updated on industry news.

Usage

Strategic Risk Managers engage with ClariDoc regularly, utilizing it for compliance checks and risk assessments on a weekly basis. They often recommend its features in strategic management meetings to enhance organizational efficiency and reduce legal pitfalls.

Decision

Strategic Risk Managers make decisions based on analytical insights and benchmarking against industry standards. Their choices are greatly influenced by data security features, the tool’s ability to integrate with existing systems, and recommendations from industry peers.

Future-Focused Attorney

Name

Future-Focused Attorney

Description

Future-Focused Attorneys are forward-thinking legal experts who embrace technology to streamline their practice and improve client outcomes. They are constantly seeking innovative solutions to enhance their workflow efficiency while ensuring compliance with legal standards. These users frequently interact with ClariDoc to automate mundane legal tasks, allowing them to dedicate more time to strategic legal counsel. Their day is filled with drafting contracts, managing client relationships, and utilizing technology to maximize their firm’s productivity.

Demographics

Age: 30-45; Gender: Male/Female; Education: Juris Doctor (JD) degree; Occupation: Partner, Senior Associate; Income Level: $90,000 - $180,000; Location: Predominantly urban law firms or corporate legal departments.

Background

Future-Focused Attorneys typically come from diverse backgrounds, having earned their degrees from reputable law schools. They might have started in traditional law firms and have since evolved into roles that allow them to embrace technology as a means to enhance their practice. Many also engage in continuous learning, attending seminars and workshops on legal technology. Outside of work, they may actively participate in pro bono efforts or tech-oriented legal communities.

Psychographics

Future-Focused Attorneys value innovation, adaptability, and efficiency. They seek to separate themselves from conventional practices by employing cutting-edge technologies that facilitate better legal services. Motivated by a desire for work-life balance and improved client service, they keep a keen eye on emerging trends in legal tech and continuously strive to improve their skills through education and networking opportunities.

Needs

Future-Focused Attorneys need user-friendly technological solutions that integrate seamlessly into their existing workflows. They look for platforms that offer automation, collaboration tools, and robust contract management capabilities.

Pain

Future-Focused Attorneys experience pain points related to cumbersome documentation processes, difficulties in collaborating on contracts with colleagues and clients, and the challenge of staying updated on regulatory changes. The pressure to balance billable hours with administrative tasks can also weigh heavily on them.

Channels

Future-Focused Attorneys engage through online legal forums, webinars on legal technology, and social media, particularly platforms like LinkedIn and legal tech blogs. They also maintain active subscriptions to industry publications to stay informed on best practices.

Usage

Future-Focused Attorneys incorporate ClariDoc into their daily routines, using it frequently for drafting and reviewing contracts, often on a project basis. They appreciate its collaborative features for working with clients and colleagues and utilize it when responding to compliance queries.

Decision

Future-Focused Attorneys approach decision-making analytically, guided by the need for improved efficiency and client satisfaction. They often rely on peer recommendations and case studies showcasing the effectiveness of legal tech solutions.

Contract Clarity Dashboard

The Contract Clarity Dashboard provides an intuitive visual interface that aggregates key metrics related to contract performance, compliance status, and potential liabilities. This central hub enables legal teams to quickly assess contract health at a glance, facilitating informed decision-making and proactive risk management.

Automated Compliance Wizard

The Automated Compliance Wizard guides users through the intricate requirements of legal compliance related to contracts. Utilizing a step-by-step approach, this tool helps legal professionals ensure that contracts adhere to local laws and industry regulations, reducing the risk of legal penalties.

Real-Time Collaboration Suite

The Real-Time Collaboration Suite enhances team communication by enabling simultaneous document editing and instant feedback within ClariDoc. This feature allows legal teams to collaborate more effectively, ensuring that all stakeholders are on the same page and can address issues as they arise, boosting overall productivity.

AI-Powered Risk Prediction

AI-Powered Risk Prediction leverages machine learning algorithms to analyze historical contract data and predict potential legal risks before they arise. This innovative feature empowers legal teams to take proactive measures to mitigate risks, thus safeguarding the organization.

Integration Hub

The Integration Hub allows ClariDoc to seamlessly connect with existing corporate software systems, such as CRM and ERP platforms. This integration maximizes efficiency by ensuring that all data is synchronized and accessible, streamlining contract management processes across the organization.

Customizable Alerts System

The Customizable Alerts System enables legal professionals to set personalized notifications based on contract milestones, compliance deadlines, or changes in legislation. This tailored approach ensures that users are always informed and can act swiftly to avoid issues.

Contract Lifecycle Analytics

Contract Lifecycle Analytics provides in-depth insights into the entire contract lifecycle, from initiation to execution and renewal. By analyzing performance trends and bottlenecks, this feature helps organizations optimize their contract processes and improve overall operational efficiency.

Performance Heatmap

The Performance Heatmap visually represents contract performance metrics, using color coding to highlight areas of health and concern. This feature allows users to instantly identify contracts requiring attention based on performance trends, thus enabling quick decision-making and prioritization of review efforts.

Requirements

Data Visualization Dashboard

User Story

As a legal team member, I want to visualize contract performance metrics on a dashboard so that I can quickly identify contracts that require immediate attention.

Description

The Data Visualization Dashboard requirement involves creating an interactive dashboard that displays key performance metrics related to contract management. This dashboard should integrate seamlessly with existing data sources within ClariDoc, allowing users to visualize various metrics such as contract status, compliance scores, and performance trends in real-time. The use of graphs, charts, and other visual aids will enhance user comprehension, making it easier for legal teams to assess contract portfolios at a glance. This feature aims to assist users in identifying high-risk contracts and areas needing attention quickly, thereby improving overall management efficiency.

Acceptance Criteria

Users need to access the Data Visualization Dashboard to view real-time contract performance metrics to identify high-risk contracts during a weekly review meeting.

Given the user is logged into ClariDoc, when they navigate to the Data Visualization Dashboard, then they should see a graphical representation of contract statuses, compliance scores, and performance trends that updates in real-time.

A user wants to filter contract metrics by a specific date range to focus on contracts that are expiring soon during the quarterly audit.

Given the user accesses the Data Visualization Dashboard, when they apply a date range filter, then only contracts within that specified range are displayed accurately in all relevant visualizations.

During a contract review, the legal team needs to assess compliance scores visually to plan necessary actions for contracts that are overdue for review.

Given the Data Visualization Dashboard is active, when compliance scores fall below a pre-defined threshold, then those contracts should be highlighted in red on the dashboard to indicate urgency.

The project manager desires to generate a report based on specific filters applied on the Data Visualization Dashboard for presentation to stakeholders.

Given the user has applied relevant filters on the Data Visualization Dashboard, when they click on the export button, then a report including only the filtered data should be downloaded in a user-friendly format (e.g., PDF, Excel).

Legal team members need a visual alert when contract performance metrics reach concerning levels, prompting immediate attention to specific contracts.

Given the user is viewing the Data Visualization Dashboard, when any contract's performance metric exceeds the critical threshold, then that contract should trigger a visual alert (e.g., flashing icon, color change) on the dashboard.

A user wants to visualize the trend of contract compliance scores over the past year to identify areas for improvement in contract management.

Given the user selects a compliance score trend chart, when they view the chart, then it should accurately reflect the monthly compliance scores over the last twelve months with clear labels and an intuitive legend.

Users need to share the Data Visualization Dashboard with their team to discuss contract performance in a collaborative meeting.

Given the user is viewing the Data Visualization Dashboard, when they choose to share the dashboard, then they can send a link via email that maintains the current state (filters and views) of the dashboard for the recipients.

Custom Alert System

User Story

As a legal professional, I want to set custom alerts for contract deadlines and performance changes so that I can proactively manage risks and stay informed on critical contract issues.

Description

The Custom Alert System requirement will allow users to set up personalized notifications for specific contract performance indicators, compliance deadlines, and critical amendments. Users will be able to determine their preferred methods of receiving alerts, such as email, SMS, or in-app notifications. This feature aims to enhance user engagement and proactive risk management by keeping legal teams informed about important developments in the contract lifecycle. The Custom Alert System will leverage the existing compliance data parsed by ClariDoc, ensuring that users are always aware of potential risks and necessary actions.

Acceptance Criteria

User sets up a custom alert for a compliance deadline 30 days in advance of the due date for a specific contract.

Given the user is on the contract details page, when they select a compliance deadline and choose to set an alert, then the system should create an alert that sends a notification 30 days prior to the deadline via the user's selected method (email, SMS, or in-app).

User receives a reminder notification through their selected method for any critical amendments to a contract that require immediate attention.

Given the user has set up an alert for critical amendments, when an amendment is made to a monitored contract, then the user should receive a notification through their selected method (email, SMS, or in-app) immediately after the amendment is saved in the system.

User wants to view and manage all their custom alerts in one centralized location within the ClariDoc platform.

Given the user navigates to the alert management section, when they view their alerts, then they should see a list of all active alerts with options to edit or delete each alert easily.

User updates their preferred notification method and verifies that future alerts utilize the updated preferences.

Given the user changes their notification method in the settings, when a new alert is triggered, then the system should send the notification using the updated method.

User tests the functionality of the alert system by setting up a test alert for a non-critical compliance task.

Given the user creates a test alert for a non-critical compliance indicator, when the alert's trigger condition is met, then the user should receive the alert according to their chosen notification method within the stipulated timeframe.

User is alerted about a contract performance issue that exceeds the threshold defined by the custom alert system settings.

Given the performance metrics indicate a serious issue, when the threshold is breached, then the system should notify the user of this performance issue via their selected notification method.

Performance Metrics Filter

User Story

As a contract manager, I want to filter contract performance metrics by specific criteria so that I can focus on the most relevant contracts for assessment and review.

Description

The Performance Metrics Filter requirement encompasses the development of a filtering system that enables users to refine displayed contract metrics based on specific criteria such as date ranges, contract types, and compliance ratings. This feature will facilitate the easy identification and analysis of contracts based on user-defined parameters, thus allowing legal teams to focus on relevant datasets for more strategic review sessions. Implementation of this filtering functionality will lead to a more tailored user experience, ensuring that users can perform detailed analyses and reports pertinent to their operational needs.

Acceptance Criteria

User applies the Performance Metrics Filter to view contracts expiring within the next 30 days.

Given a user selects the date range filter for 'Next 30 Days', When they apply the filter, Then only contracts with expiration dates within the next 30 days are displayed.

User sets multiple filter criteria to refine visible contracts by type and compliance rating.

Given a user selects 'Type A' and 'High' compliance rating as filters, When they apply the filters, Then only contracts of 'Type A' with 'High' compliance ratings are shown.

User views the Performance Heatmap after applying a filter for contract type.

Given a user filters contracts by 'Type B', When they view the Performance Heatmap, Then the heatmap correctly reflects performance metrics only for 'Type B' contracts.

User attempts to apply an invalid date range filter.

Given a user selects a date range filter that starts after the end date, When they attempt to apply the filter, Then an error message is displayed indicating that the date range is invalid.

User clears all applied filters and views the complete list of contracts.

Given a user has multiple filters applied, When they click the 'Clear Filters' button, Then all filters are removed and all contracts are displayed again.

User saves a specific filter configuration for future use.

Given a user has applied specific filter criteria, When they save the filter configuration with a name, Then the filter is stored and can be accessed later with the chosen name.

User formats the displayed performance metrics in graphical representation after filtering.

Given a user applies a filter and views results, When they select graphical representation, Then the displayed metrics reflect the filter applied and are visualized accordingly.

Access Control for Performance Data

User Story

As a security officer, I want to control access to sensitive performance data so that I can protect confidential information and comply with legal regulations.

Description

The Access Control for Performance Data requirement will establish a permissions-based system to protect sensitive contract performance metrics. Administrators will be able to define user roles and access levels, ensuring that only authorized personnel can view or edit specific performance data. This requirement is critical for maintaining the confidentiality of sensitive legal information while allowing appropriate access to data needed for contract evaluation and decisions. This feature aims to reinforce ClariDoc's commitment to data security and compliance with legal standards, while also enabling collaborative review processes among permitted users.

Acceptance Criteria

Admin User Role Management

Given an administrator is logged into ClariDoc, when they navigate to the 'User Management' section and create a new user role, then the system should allow the administrator to define specific permissions for that role related to access control for performance data.

Viewing Performance Data by Authorized Users

Given a user with 'Analyst' role is logged into ClariDoc, when they request to view performance data for a specific contract, then the system should display the performance metrics only if the user's role has been granted permission to access that data.

Unauthorized Access Attempt

Given a user without the necessary permissions is logged into ClariDoc, when they try to access the performance data of a contract, then the system should deny access and display a notification indicating insufficient permissions.

Editing Performance Data by Authorized Users

Given a user with 'Editor' role is logged into ClariDoc, when they select a performance metric to edit, then the system should allow changes only if the user's role has permissions for editing that specific metrics data.

Role-based Access Auditing

Given the administrator selects the 'Access Audit' feature in ClariDoc, when they generate an audit report for user access to performance data, then the report should accurately reflect all access attempts, including successful views and denied attempts, categorized by user role.

Revoking User Access

Given an administrator is logged into ClariDoc, when they change a user's role from 'Editor' to 'Viewer', then the system should update the user's access permissions accordingly, ensuring they can no longer edit performance data.

Multi-role Access Verification

Given a user belongs to multiple roles in ClariDoc, when they attempt to access performance data, then the system should evaluate the highest permission level granted to that user and allow access accordingly, ensuring compliance with access control policies.

Contract Performance Trends Analysis

User Story

As a legal analyst, I want to analyze contract performance trends over time so that I can identify patterns and potential areas for improvement in our contract management strategies.

Description

The Contract Performance Trends Analysis requirement focuses on developing analytical tools that provide insights into contract performance trends over time. Users will be able to view historical data visualized in trend graphs, making it easier to evaluate contract performance fluctuations and predict future compliance risks. By analyzing these trends, legal teams can derive actionable insights that inform contract negotiations and revisions. This requirement is vital for empowering users to make data-driven decisions surrounding their contracts, ultimately contributing to improved management outcomes and reduced risks.

Acceptance Criteria

User Views Contract Performance Trends on Heatmap Dashboard

Given the user is logged into ClariDoc and has access to the Performance Heatmap feature, when the user navigates to the dashboard, then the user should see a visual representation of contract performance metrics with color-coded areas indicating health and concern.

User Filters Contract Performance Trends by Date Range

Given the user is on the Performance Heatmap dashboard, when the user selects a specific date range from the filter options, then the displayed contract performance trends should update to reflect only the data within the selected range.

User Identifies Contracts Requiring Attention Based on Trends

Given the user is viewing the Performance Heatmap, when the user observes color-coded alerts on the heatmap, then the user should be able to click on any highlighted contracts to view detailed performance metrics and insights.

User Analyzes Historical Performance Trends Over Time

Given the user is analyzing contract performance trends, when the user selects a contract to view the historical trend graph, then the user should see a clear visual representation of performance fluctuations over at least the last 12 months.

User Receives Alerts for Contracts with Deteriorating Performance

Given the user has set up contract monitoring alerts, when the performance of a contract deteriorates beyond predefined thresholds, then the user should receive an automatic notification alerting them to review the contract.

User Exports Performance Trend Data for Reporting

Given the user has successfully analyzed the performance trends, when the user selects an option to export the data, then the system should generate a downloadable report containing the selected performance metrics in CSV format.

User Integrates Performance Trends with Other Contractual Data

Given the user is able to view performance trends, when the user selects integration options, then the performance trend data should be successfully integrated with other relevant contractual data for comprehensive analysis.

Compliance Checklist

The Compliance Checklist provides a dynamic checklist tailored to each contract, outlining necessary compliance requirements and their statuses. By simplifying the compliance verification process, this feature helps legal teams ensure all obligations are met, minimizing risk and enhancing regulatory adherence.

Requirements

Dynamic Compliance Checklist Generation

User Story

As a compliance officer, I want a dynamic compliance checklist generated for each contract so that I can quickly verify all necessary compliance requirements and ensure we meet our legal obligations without manual oversight.

Description

This requirement involves developing a feature that automatically generates a compliance checklist based on the specific terms and clauses of each contract. The dynamic checklist will evaluate and highlight each compliance requirement needed by the legal team according to jurisdiction and industry standards. By automating this process, legal teams can significantly reduce manual effort and increase accuracy in compliance checks, making it easier to ensure that all obligations are being met. The feature will also integrate with the document parsing functionality of ClariDoc to identify relevant compliance items directly from the contract text.

Acceptance Criteria

Dynamic Compliance Checklist Generation for a New Contract

Given a contract is uploaded into ClariDoc, When the dynamic compliance checklist is generated, Then the checklist should accurately reflect all relevant compliance requirements based on the contract’s terms and clauses.

Updating Compliance Checklist after Contract Modification

Given a contract has been modified, When the compliance checklist is refreshed, Then the updated checklist should automatically include any new compliance requirements or changes in status as per the revised contract.

Compliance Checklist Display of Jurisdiction-Specific Requirements

Given a contract from a specific jurisdiction, When the compliance checklist is generated, Then it should display only the compliance requirements applicable to that jurisdiction.

User Access to Compliance Checklist Status

Given a compliance checklist is generated, When a user views the checklist, Then they should see the current status of each compliance item (e.g., completed, pending, not applicable).

Integration with Document Parsing for Automatic Identification

Given a document has been parsed, When the compliance checklist is generated, Then it should automatically identify and highlight any compliance items derived from the parsed contract text.

Notification of Compliance Checklist Updates

Given a compliance checklist has been generated, When any compliance item status changes, Then an automatic notification should be sent to relevant users about the updates.

Exporting the Compliance Checklist for Review

Given a compliance checklist has been generated, When the user selects to export the checklist, Then the exported document should include all compliance items along with their current statuses in a user-friendly format.

Real-time Compliance Status Updates

User Story

As a legal team member, I want to see real-time updates of our compliance status so that I can have clear visibility of our obligations and address any compliance risks proactively.

Description

The requirement is for implementing a feature that allows real-time tracking of the compliance status of each checklist item. Legal teams should be able to see which compliance obligations have been met, which are pending, and any overdue items at a glance. This feature will enhance visibility and accountability, allowing for proactive management of compliance activities. It will enable compliance officers and legal professionals to quickly address any issues or gaps before they escalate into risks. The status updates will sync with contract deadlines and alerts, forming an integral part of ClariDoc's risk assessment module.

Acceptance Criteria

Legal team members need to review the compliance status of ongoing contracts during a weekly meeting to ensure all obligations are being met before the upcoming renewal deadlines.

Given the legal team accesses the compliance checklist, When they open a specific contract, Then they can see a real-time display of compliance statuses including completed, pending, and overdue items in a clear, color-coded format.

A compliance officer is monitoring multiple contracts simultaneously and needs to receive timely alerts for any items that are approaching their due dates.

Given that the compliance checklist has items with upcoming deadlines, When the deadlines are within 5 days, Then the system sends automated alerts to the compliance officer's dashboard and email notification.

During an internal audit, the legal team must verify that all compliance obligations have been met for a specific contract to avoid regulatory penalties.

Given the compliance checklist for a contract, When the auditing team reviews the checklist, Then they can generate a compliance report that outlines all obligations, their statuses, and any gaps to be addressed.

A legal professional updates the status of a compliance item as 'Completed' after fulfilling a requirement, and needs this reflected immediately across the platform for accurate tracking.

Given a compliance item is updated to 'Completed', When the change is made, Then the compliance checklist should automatically refresh to show the updated status across all user views in real-time without needing a manual refresh.

A project manager needs to assess the overall compliance status of all contracts in ClariDoc at a glance to report to senior management.

Given the project manager navigates to the compliance overview dashboard, When they view the compliance status summary, Then they see an aggregated view of compliance statuses including graphical representations of met, pending, and overdue obligations.

Legal teams are collaborating on a contract that requires multiple stakeholders to confirm compliance before proceeding.

Given a compliance checklist is being shared among multiple stakeholders, When any stakeholder updates the status of an item, Then all other stakeholders receive an immediate notification of the update to ensure everyone is kept informed in real-time.

Customizable Compliance Criteria

User Story

As a legal manager, I want to customize compliance criteria for our checklists so that I can ensure we are tracking the most relevant compliance obligations tailored to our industry and regulations.

Description

This requirement focuses on providing users with the ability to customize the compliance criteria for the checklist based on specific needs and regulations applicable to their organization or industry. Users should be able to add, edit, or remove compliance items and criteria within the checklist, ensuring that the compliance checklist is not only comprehensive but also tailored to their unique operational context. Customization will provide flexibility for legal teams to adapt their compliance processes to changing regulations, enhancing overall compliance effectiveness.

Acceptance Criteria

User needs to customize compliance criteria for a specific contract in ClariDoc to include additional industry-specific regulations relevant to their organization.

Given the user is on the Compliance Checklist page, when they select the 'Customize Criteria' option, then they should be able to add new compliance items with specific details, edit existing items, or remove unwanted criteria, and save changes successfully.

A legal team is reviewing a contract and needs to ensure that all customized compliance criteria are properly displayed and easily accessible for evaluation.

Given the compliance checklist has been customized, when the user opens the checklist for the respective contract, then all added, edited, or removed criteria should accurately reflect the current status of compliance obligations and be displayed clearly on the interface.

Compliance officers are conducting a final review before submitting contracts, relying on the checklist to ensure full regulatory compliance.

Given that the compliance checklist contains valid customizable criteria, when the user marks all criteria as completed, then the system should generate a confirmation alert indicating that all compliance obligations are met and ready for documentation.

A user wants to revert recent changes to the compliance criteria for a specific contract to align with previously established standards.

Given that the user has previously saved compliance criteria, when they select the ‘Revert to Previous Version’ option, then the system should restore the previous compliance items and notify the user of the successful revert action.

A corporate legal team experiences a change in regulatory requirements and needs to update the compliance criteria to reflect new obligations.

Given new regulatory requirements are published, when the user accesses the Compliance Checklist customization feature, then they should be able to incorporate the updated criteria seamlessly, and the system should validate the new items for conflicts with existing criteria.

The legal department has completed several contracts, and they want to generate a report on compliance criteria to present to management.

Given that compliance criteria have been customized and applied to multiple contracts, when the user selects the 'Generate Compliance Report' option, then the system should compile all relevant compliance data into a report format that is easy to understand and share with stakeholders.

Integration with Document Storage for Historical Tracking

User Story

As an audit manager, I want to track the historical compliance status of our contracts so that I can prepare accurate compliance reports and demonstrate adherence to all legal obligations during audits.

Description

This requirement involves integrating the compliance checklist feature with the document storage system within ClariDoc. This integration will allow users to track compliance history, including changes to compliance status over time and documentation of when compliance obligations were met. Users should be able to retrieve historical performance data easily, helping to analyze patterns over time and ensuring accountability in meeting compliance requirements. This will facilitate reporting for audits and provide evidence of compliance efforts during third-party assessments.

Acceptance Criteria

Integration of Compliance Checklist with Document Storage System for Tracking Historical Compliance Data

Given a user accesses a specific contract, when they open the compliance checklist, then they should be able to view the historical compliance data associated with that contract, including status changes and timestamps.

User Retrieval of Historical Performance Data for Compliance Obligations

Given a user is reviewing compliance obligations, when they select the historical data option, then they should receive a report summarizing compliance performance over the last 12 months, outlining any missed compliance obligations.

Audit Reporting for Compliance History

Given a user prepares for an audit, when they generate a compliance history report, then the report should include all compliance entries, status changes, and dates, formatted for easy review by auditors.

Change Notification for Compliance Status Updates

Given a compliance status has changed, when this update occurs, then all relevant users should receive an email notification detailing the status change and the date it occurred.

Visualization of Compliance Trends Over Time

Given a user accesses the compliance checklist dashboard, when they view compliance history, then they should see a visual graph showing compliance trends over time, highlighting periods of non-compliance.

User Permissions for Viewing Historical Compliance Data

Given a user logs into the system with limited permissions, when they attempt to access compliance history, then they should see only the compliance data for contracts they are authorized to review.

Documentation of Compliance Obligation Completion

Given a compliance obligation has been met, when a user confirms completion in the checklist, then the system should automatically record the date, user, and any comments regarding the completion of that obligation.

Compliance Alerts and Notifications

User Story

As a compliance officer, I want to receive alerts for upcoming compliance deadlines and changes in regulations so that I can take timely action to ensure our compliance status is always up-to-date.

Description

This requirement is designed to implement an alert system that notifies users of upcoming compliance deadlines, overdue items in the checklist, and significant changes in relevant compliance laws or regulations. Notifications should be customizable based on user preferences to prevent compliance lapses. This feature will ensure that the legal team is always informed about critical compliance tasks, allowing for timely actions to mitigate compliance risks. The notifications should integrate seamlessly with the existing deadline alert mechanisms within ClariDoc.

Acceptance Criteria

User receives a push notification alerting them to an upcoming compliance deadline 7 days in advance of the due date as specified in the compliance checklist.

Given a compliance deadline is set, when the notification period is configured to 7 days, then an alert should be sent to the user’s mobile app and email.

The user customizes their notification preferences for compliance alerts through the ClariDoc settings.

Given that the user accesses the notification settings, when they select preferences for 'email' or 'push' notifications, then the system should update the user’s preferences accordingly and save the changes.

A user receives an alert for overdue items in their compliance checklist.

Given there are overdue items in the compliance checklist, when the user checks the notifications panel, then they should see alerts indicating which items are overdue and the specific deadlines that have passed.

The user is notified of significant changes in compliance laws relevant to their contracts.

Given that there are updates in compliance laws, when such changes are detected, then a notification should be sent to all relevant users indicating the nature of the changes and any actions required.

The system integrates compliance notifications with existing deadline alerts without duplication.

Given that both compliance alerts and deadline alerts are set up, when the triggers for both are activated on the same date, then the user should receive a single consolidated alert that combines the information from both.

The user has the option to snooze notifications for compliance alerts for a set period.

Given a compliance notification is received, when the user selects the 'snooze' option, then the notification should be temporarily hidden and reappear after the snooze period set by the user.

Compliance alerts are sent in the user’s preferred language as configured in their profile settings.

Given a user has selected a preferred language in their profile settings, when a compliance alert notification is generated, then the alert should be sent in the specified language of the user.

Liability Overview

The Liability Overview feature aggregates potential liabilities from all contracts into a concise summary view, allowing users to grasp their exposure at a glance. This tool aids in proactive risk management, helping organizations address vulnerabilities before they escalate.

Requirements

Comprehensive Liability Aggregation

User Story

As a corporate legal professional, I want to see a summarized overview of all potential liabilities from my contracts so that I can quickly assess and manage my organization’s risk exposure.

Description

The Liability Overview feature must aggregate potential liabilities from all contracts within the ClariDoc platform into a single, concise summary view. This aggregation process will involve automatically extracting relevant liability clauses from each contract using advanced natural language processing techniques. The feature should enable users to view total potential liabilities by category and contract type, thereby providing a clear picture of exposure. Integrating this overview with the existing contract management tools within ClariDoc is essential for enhancing user workflows, enabling quick assessments, and supporting proactive risk management strategies.

Acceptance Criteria

Users can view a summarized list of potential liabilities for all contracts when accessing the Liability Overview feature on ClariDoc.

Given the user is logged into ClariDoc, when they navigate to the Liability Overview, then they should see a concise summary view of potential liabilities aggregated from all contracts.

The Liability Overview must accurately categorize and display potential liabilities by contract type.

Given the user views the Liability Overview, when they select a contract type filter, then the displayed potential liabilities should only include those associated with the selected contract type.

Users can quickly identify and assess potential liabilities by category within the Liability Overview.

Given the user is viewing the Liability Overview, when they expand the summary view, then they should see detailed potential liabilities categorized appropriately (e.g., indemnification, penalties, etc.).

The automated extraction of liability clauses from contracts needs to be validated against predefined liability categories.

Given the ClariDoc system has been provided with a set of contracts, when the Liability Overview is generated, then the extracted liability clauses should match the predefined liability categories with an accuracy of at least 95%.

The Liability Overview must integrate seamlessly with existing contract management tools within ClariDoc.

Given the user is utilizing both the Liability Overview and another contract management tool, when they switch between features, then the transition should be smooth without loss of data or functionality.

The feature should provide alerts for contracts with high exposure risk identified in the Liability Overview.

Given the user is viewing the Liability Overview, when potential liabilities exceed a defined threshold, then an alert should be displayed to notify the user of high exposure risks.

Real-Time Liability Notifications

User Story

As a legal team member, I want to receive real-time alerts about changes to contract liabilities so that I can respond promptly to manage risks effectively.

Description

The Liability Overview feature must provide real-time notifications to users about any changes or updates to liabilities within their contracts. This includes alerts when new contracts are added, existing contracts are edited, or when compliance deadlines related to liabilities approach. These notifications will help ensure that legal teams are always aware of their current exposure and can take proactive measures. Furthermore, users should be able to customize notification settings to determine how and when they receive alerts, ensuring they receive timely and relevant information.

Acceptance Criteria

User receives notifications when new contracts are added to the system.

Given a user has defined their notification preferences, When a new contract is added, Then the user should receive a real-time notification alerting them to the new contract.

User receives notifications for changes made to existing contracts.

Given a user has defined their notification preferences, When an existing contract is edited, Then the user should receive a real-time notification indicating the changes made to the contract.

User receives notifications for upcoming compliance deadlines related to liabilities.

Given a user has defined their notification preferences, When a compliance deadline related to liabilities is approaching (within 7 days), Then the user should receive a real-time notification warning them of the upcoming deadline.

User can customize how they receive notifications.

Given a user is in the notification settings, When they modify their notification preferences, Then the user should be able to select their preferred notification method (e.g., email, SMS, in-app alerts).

User can view a summary of all active notifications.

Given a user navigates to the notifications section, When they view their notifications, Then they should see a summary of all active notifications regarding their contracts and liabilities.

User can mute notifications for certain contracts.

Given a user has active notifications and identifies a contract they do not want to receive alerts about, When they mute notifications for that contract, Then the user should no longer receive notifications related to that contract.

User receives a digest of notifications at a specified interval.

Given a user has set preferences for notification digests, When the specified interval elapses (e.g., daily, weekly), Then the user should receive a summarized digest of all relevant notifications that occurred during that interval.

Interactive Liability Risk Assessment Tool

User Story

As a compliance officer, I want to analyze potential liabilities interactively so that I can better understand and mitigate risk based on real-world scenarios.

Description

The Liability Overview feature must include an interactive tool that allows users to conduct detailed risk assessments based on the aggregated liability data. This tool will enable users to analyze their exposure across various metrics, such as by contract type, risk category, and time frame. Users should be able to simulate different scenarios to understand how changes in contracts may impact overall liability. This functionality should enhance users’ ability to make informed decisions by providing comprehensive insights into their liability landscape.

Acceptance Criteria

User obtains a comprehensive liability summary for all active contracts.

Given that the user is on the Liability Overview page, when they click on 'View Summary', then they should see a complete summary of liabilities from all active contracts, categorized by contract type and risk category, with total liabilities calculated accurately.

User simulates a change in contract terms to see its impact on liability.

Given that the user selects a contract and modifies a key term, when they click 'Simulate', then the system should display an updated liability risk assessment reflecting the new contract terms and the potential impact on exposure.

User applies filters to view liabilities by specific metrics.

Given that the user is on the Liability Overview page, when they use the filter options to select a contract type or risk category, then the displayed liability summary should update in real-time to reflect only the selected contracts and categories.

User reviews historical liability data over a specific time frame.

Given that the user navigates to the risk assessment tool, when they select a specific time frame from the options provided, then the tool should display liability data filtered by the selected time period, enabling the user to analyze trends and changes over time.

User initiates a risk assessment session with step-by-step guidance.

Given that the user clicks on 'Start Risk Assessment', when the tool launches, then a step-by-step guide should be presented, outlining each stage of the assessment process, with the option to proceed or return to the overview at any point.

User generates a report based on the liability overview findings.

Given that the user has completed a risk assessment, when they click on 'Generate Report', then the system should create a downloadable report summarizing the assessed liabilities, metrics applied, and conclusions drawn from the assessment.

User ensures system responsiveness during multiple simultaneous assessments.

Given that multiple users are conducting risk assessments simultaneously, when any user interacts with the tool, then the system should remain responsive, providing real-time updates without lag or errors for all active sessions.

Customizable Liability Reporting

User Story

As a legal manager, I want to create customized liability reports so that I can present my findings to executive stakeholders with the necessary context and detail.

Description

The Liability Overview feature must include a customizable reporting function that allows users to generate detailed liability reports tailored to their needs. Users should be able to select specific contracts, liability categories, and date ranges to create reports that reflect the current liability landscape. These reports will support strategic decision-making and ensure that stakeholders have access to the necessary information for risk management. Additionally, reports should be exportable in various formats, such as PDF and Excel, for easier sharing and presentation.

Acceptance Criteria

Users need to generate a liability report for a specific contract before a stakeholder meeting to discuss risk management strategies.

Given the user is logged in, when the user selects a specific contract, liability category, and date range and clicks 'Generate Report', then a detailed liability report should be created and displayed correctly.

A legal team wants to export the liability report generated from the Liability Overview feature to share with the finance department for a quarterly review.

Given the user has generated a liability report, when the user selects 'Export' and chooses either PDF or Excel format, then the report should be successfully downloaded in the selected format without loss of data.

A compliance officer needs to review the total potential liabilities across multiple contracts to prepare for an upcoming audit.

Given the user is in the Liability Overview, when the user selects multiple contracts and potential liability categories, then the system should aggregate the liabilities and present a summary that accurately reflects the total potential liabilities.

An administrative assistant is tasked with customizing liability reports to facilitate a risk assessment presentation to higher management.

Given the user is logged in to the system, when the user applies various filters for contracts, categories, and date ranges, then the system should allow the user to customize and generate a tailored liability report based on those filters.

A user wants to ensure that the liability report includes up-to-date information reflecting the latest contract modifications and compliance checks.

Given the contract database is updated with recent changes, when the user requests a liability report, then the system should reflect these updates in the generated report, ensuring accuracy and compliance with the latest data.

The legal team is reviewing past liability reports to identify trends and make strategic adjustments to their risk management approach.

Given the user accesses past liability reports through the reporting function, when the user selects a report to view, then the system should retrieve and display the selected report with historical data accurately intact.

User Role-Based Liability Access Control

User Story

As a system administrator, I want to set role-based access controls for liability information so that sensitive data is secure while ensuring relevant users can access the information they need.

Description

The Liability Overview feature must incorporate role-based access control to manage user permissions regarding liability information. Different roles within the organization, such as legal teams, finance, and executive management, should have varying levels of access to liability data based on their specific needs. This functionality will ensure that sensitive information is only accessible to authorized personnel while still allowing key stakeholders to access critical liability information necessary for their roles. Implementing this requirement will enhance data security and governance within the ClariDoc platform.

Acceptance Criteria

User Role-Based Access to Liability Data

Given a user with a legal team role, when they access the Liability Overview feature, then they should have full access to all liability data and details linked to their contracts.

Access Restrictions for Finance Role

Given a user with a finance role, when they access the Liability Overview feature, then they should only see financial-related liability data and summaries, without access to legal specifics or privileged information.

Executive Role Data Visibility

Given a user with an executive management role, when they access the Liability Overview feature, then they should view an aggregated summary of all liabilities but not access any sensitive contract details.

Unauthorized Access Attempt Logging

Given an unauthorized user attempting to access the Liability Overview feature, when they try to view the liabilities, then the system should deny access and log the attempt with the user ID and timestamp.

Admin Role Control and Permissions Management

Given a user with admin role privileges, when they manage role-based access permissions for the Liability Overview feature, then they should be able to assign or revoke access rights for any user role efficiently.

Default Access Level Settings

Given a new user account created in the system, when it is assigned to a role, then the default access level for the Liability Overview feature must automatically align with the defined permissions for that role.

Interactive Insights Graph

The Interactive Insights Graph provides a visual representation of contract performance and compliance trends over time. Users can filter and manipulate data to analyze factors affecting contract health, empowering them to make informed, data-driven decisions.

Requirements

Data Filtering Options

User Story

As a legal analyst, I want to filter contract data in the Interactive Insights Graph so that I can quickly identify trends and compliance issues relevant to specific time frames or contract categories.

Description

The Data Filtering Options requirement is essential for enabling users to filter contract performance and compliance data based on various criteria such as date ranges, contract type, and compliance status. This functionality allows users to isolate and analyze specific contract segments, thereby providing insights that are relevant and tailored to their needs. By integrating this feature into the Interactive Insights Graph, users can effectively manage large datasets and focus on the information that matters most, ensuring that decision-making is based on precise and actionable data rather than overwhelming amounts of information.

Acceptance Criteria

Filtering Contracts by Date Ranges

Given the user is on the Interactive Insights Graph page, when the user selects a date range from the filtering options, then the graph should update to display only contracts that fall within the selected date range.

Filtering Contracts by Contract Type

Given the user is on the Interactive Insights Graph page, when the user selects a specific contract type from the filter options, then the graph should refresh to show performance and compliance data only for the selected contract type.

Filtering Contracts by Compliance Status

Given the user is on the Interactive Insights Graph page, when the user applies a filter for compliance status, then the interactive graph must only display contracts that meet the specified compliance criteria.

Multiple Filtering Options Combined

Given the user has applied filters for date range, contract type, and compliance status, when the user views the Interactive Insights Graph, then it should only display data that satisfies all selected filters simultaneously.

Resetting All Filters

Given the user has applied several filters on the Interactive Insights Graph, when the user clicks the reset button, then all filters should be removed, and the graph should refresh to show all available contract performance data.

Exporting Filtered Data

Given the user has applied specific filters to the Interactive Insights Graph, when the user selects the export option, then a downloadable file containing only the filtered contract data is generated without errors.

User Notification on No Results

Given the user applies filters that result in no available data, when the graph updates, then a notification should be displayed informing the user that no contracts match the applied filters.

Customizable Graph Display

User Story

As a contract manager, I want to customize the graph display in the Interactive Insights Graph so that I can visualize the data in a way that aligns with my analytical preferences and improves my understanding of contract performance.

Description

The Customizable Graph Display requirement provides users the capability to tailor the visual representation of their contract data according to their preferences. Users can change graph types (bar, line, pie), adjust colors, and select data points to be represented on the graph. This feature is critical for enhancing user experience as it allows users to visualize data in a way that makes the most sense to them, ensuring clarity and comprehension. By accommodating diverse analytical needs, this requirement not only improves engagement but also aids in quicker recognition of trends and insights.

Acceptance Criteria

User customizes the graph display to analyze compliance trends across multiple contracts.

Given a user is on the Interactive Insights Graph page, when they select a bar graph, choose a color scheme, and filter by contract type, then the graph should render accurately reflecting the selected parameters.

User changes the graph type to compare different contracts visually.

Given a user is viewing a line graph of contract performance, when they switch to a pie chart for comparison, then the graph type should update without any loss of data integrity or display issues.

User selects specific data points to highlight on the graph.

Given a user is on the graph settings page, when they select individual data points representing contract deadlines and compliance statuses, then those points should be distinctly highlighted on the generated graph for clarity.

User receives visual confirmation when applying changes to the graph display.

Given a user has made changes to color and graph type, when they save those settings, then a notification should appear confirming the graph has been updated with the new settings.

User wants to reset the graph to the default display settings after customization.

Given a user has customized the graph display, when they click on 'Reset to Default', then the graph should revert to its original settings reflecting the default data display.

User saves personalized graph display settings for future use.

Given a user has customized their graph, when they opt to save their display settings, then the settings should be stored and retrieved correctly upon next visit to the graph view.

User integrates feedback from peers on the effectiveness of their customized graph.

Given a user has shared their customized graph with colleagues, when they review feedback, then they should be able to make adjustments based on collaborative insights, reflecting the changes visually on the graph.

Real-time Data Updates

User Story

As a legal team member, I want the Interactive Insights Graph to update in real-time as new contract data is entered so that I can always have the most current insights to inform my decisions.

Description

The Real-time Data Updates requirement ensures that the Interactive Insights Graph reflects changes and new data instantly, providing users with the most up-to-date information available. This functionality is vital for maintaining an accurate view of contract performance and compliance, as it empowers users to respond promptly to emerging issues or opportunities. By implementing real-time updates, ClariDoc can support dynamic decision-making processes and enhance overall responsiveness within legal teams, promoting proactive compliance and risk management.

Acceptance Criteria

User views the Interactive Insights Graph after recent compliance data is added to the system.

Given the compliance data has been updated in the system, When the user refreshes the Interactive Insights Graph, Then the graph should display the updated compliance trends immediately without requiring a manual reload.

Legal team monitors contract performance metrics during a critical review period.

Given the user is actively viewing the Insights Graph, When a new contract performance metric is entered into the system, Then the graph should refresh automatically to display the new metric within 1 minute.

A user collaborates with a team member while analyzing compliance trends.

Given the Interactive Insights Graph is being used by multiple team members, When one user makes a change or adds new data, Then all other users viewing the graph should see the changes reflected in real-time without lag.

User attempts to filter contract data based on specific parameters.

Given the user applies filters to the Interactive Insights Graph, When the filtering parameters are set, Then the graph should update to reflect only the contracts that meet the specified criteria within 5 seconds.

User receives notifications of changes in contract data that affect compliance status.

Given real-time updates are enabled, When there is a significant change in contract compliance status, Then the user should receive an immediate notification through the application alert system.

User needs to analyze compliance data trends over a specific time frame.

Given the time frame for analysis has been selected, When the user applies the date filter, Then the graph should accurately reflect compliance data only for the selected dates in real-time.

User Access Control

User Story

As a compliance officer, I want to control user access to different data within the Interactive Insights Graph so that I can ensure sensitive contract information is only accessible by authorized personnel.

Description

The User Access Control requirement ensures that different levels of access can be assigned to various users within the Interactive Insights Graph. This feature is crucial for maintaining data security and integrity, allowing administrators to manage who can view or manipulate specific data sets. By implementing granular access controls, ClariDoc can reduce the risk of unauthorized access or changes, making it easier for organizations to comply with internal policies and external regulations regarding data privacy. This will give users peace of mind knowing that sensitive information is well-protected.

Acceptance Criteria

User Access Control for Administrators

Given an administrator user role, when the administrator attempts to assign access levels to team members, then they must be able to successfully assign, modify, and revoke access privileges for any user, demonstrating full control over user permissions in the Interactive Insights Graph.

User Access Control for Regular Users

Given a regular user role, when the user attempts to access the Interactive Insights Graph, then they must only be able to view data sets that have been explicitly assigned to them, with no access to restricted data sets.

Audit Trail for Access Changes

Given any changes made to user access levels, when an administrator reviews the access logs, then the audit trail must reflect all changes made, including timestamps, user IDs, and the specific access rights affected, ensuring complete accountability.

Role-Based Access Testing

Given different user roles (administrator, editor, viewer), when each user tries to perform actions on the Interactive Insights Graph, then their abilities must align with the defined permissions for their role, ensuring that no unauthorized actions can be performed by lower-level users.

Error Handling for Unauthorized Access Attempts

Given a user attempting to access restricted data without proper permissions, when they try to access that data, then an error message must be displayed indicating insufficient permissions, ensuring clarity in access control communications.

User Role Configuration by Admins

Given an administrator, when they configure user roles through the application settings, then the changes must be saved successfully and reflect in the user permissions in real time, ensuring immediate application of access settings.

Compliance with Data Privacy Regulations

Given the implementation of user access control, when an external audit occurs, then the access control system must demonstrate compliance with relevant data privacy regulations (e.g., GDPR, HIPAA) by showing documented processes and effective access management.

Export Data Functionality

User Story

As a legal team leader, I want to export data from the Interactive Insights Graph so that I can share relevant insights with stakeholders in a format they can easily understand and utilize.

Description

The Export Data Functionality requirement allows users to easily export contract performance and compliance data from the Interactive Insights Graph into various formats (e.g., CSV, PDF). This feature is vital for reporting and sharing insights with stakeholders outside of the ClariDoc platform. By enabling data export, users can facilitate collaboration and communication, ensuring that key stakeholders have access to relevant information for decision-making. This requirement enhances the usability of the Insights Graph and promotes transparency within the organization.

Acceptance Criteria

Exporting Contract Performance Data for Review Meeting

Given the user is on the Interactive Insights Graph, when the user selects the 'Export' option and chooses 'CSV' format, then the contract performance data should download as a CSV file that includes all visible filters applied by the user.

Exporting Compliance Data for Stakeholder Presentation

Given the user is viewing the compliance trends in the Interactive Insights Graph, when the user selects the 'Export' option and chooses 'PDF' format, then the compliance data should generate a PDF report that accurately reflects the current data displayed on the graph.

Filtering Data Prior to Export

Given the user has applied specific filters to the contract performance data, when the user exports the data, then the exported file (either CSV or PDF) should only include the data that corresponds to the selected filters and not any irrelevant information.

Multiple Format Exports in One Session

Given the user needs to share data in multiple formats, when the user exports the compliance data first as 'CSV' and then as 'PDF', then both files should be downloadable and correctly reflect the data as shown in the Insights Graph at the time of export.

User Notification upon Export Completion

Given the user has successfully exported the data, when the export process is complete, then the user should receive a notification confirming that the data export was successful with an option to download the file immediately.

Handling Export Errors Gracefully

Given the user attempts to export data but encounters an issue (e.g., network error or data retrieval problem), when the export is initiated, then the user should receive an error message explaining the issue and options for retrying the export.

Accessibility of Export Options

Given the user with accessibility needs is using the Interactive Insights Graph, when they navigate to the export functionality, then all options should be accessible via keyboard shortcuts and screen reader support should correctly read out the available formats and instructions.

Benchmarking Analysis

The Benchmarking Analysis feature compares contract performance against industry standards and historical data within the organization. This capability helps legal teams identify gaps in effectiveness, setting performance goals and best practices that drive continual improvement.

Requirements

Data Integration Module

User Story

As a corporate legal team member, I want to automatically pull in historical contract data from our previous management system so that I can conduct benchmarking analysis without manual entry and gain insights quickly.

Description

The Data Integration Module requirement focuses on enabling seamless extraction and integration of contract data from various external sources, such as existing contract management systems, databases, and cloud storage services. This functionality is crucial for allowing ClariDoc to provide comprehensive benchmarking analysis by collecting historical data and industry standards automatically. By automating data integration, this requirement enhances the efficiency of the benchmarking process, reduces the risk of data inconsistencies, and allows legal teams to focus on analysis rather than data collection. The expected outcome is a streamlined experience that provides users with timely and relevant insights for performance evaluation and improvement, contributing to overall operational excellence.

Acceptance Criteria

Data Integration from Legacy Contract Management Systems

Given a connected legacy contract management system, When the data extraction process is initiated, Then all relevant contract data must be successfully imported into ClariDoc without errors.

Automated Data Mapping Configuration

Given a variety of external data formats, When the data integration module is configured, Then it must automatically map and categorize contract data into the correct fields in ClariDoc with 95% accuracy.

Timely Data Refresh for Benchmarking Analysis

Given scheduled data integration settings, When data is refreshed, Then the benchmarking analysis must reflect the latest integrated contract data within 10 minutes of the completion of integration.

Error Handling During Data Integration

Given an interrupted data extraction process, When an error occurs, Then the integration module must log the issue and notify the user via an alert system within 5 minutes.

User Access Control for Integrated Data

Given that the contract data is integrated, When a user accesses the data, Then the system must enforce role-based access control, allowing only authorized users to view or edit the data.

Historical Data Compatibility Check

Given that contract data is being imported from different systems, When the integration module processes the data, Then it must ensure compatibility with historical data standards used within ClariDoc, resulting in zero discrepancies.

Performance Metrics for Data Integration

Given the complexity of the data sources, When the data integration is completed, Then it must be able to report the total number of contracts integrated, the time taken for integration, and any errors encountered during the process.

Performance Metrics Dashboard

User Story

As a legal analyst, I want a visual dashboard to view performance metrics from benchmarking analysis so that I can easily understand our contract effectiveness and identify areas for improvement.

Description

The Performance Metrics Dashboard requirement involves the development of a user-friendly interface that visualizes key performance indicators (KPIs) and benchmarking results. This dashboard will aggregate data from the benchmarking analysis feature, presenting users with intuitive graphs, charts, and tables that clearly outline compliance, risk levels, and contract performance against industry standards. By providing a holistic view of performance, this dashboard equips legal teams with actionable insights to identify strengths and weaknesses in their contracts, facilitating informed decision-making and strategic adjustments. The dashboard is a critical feature that enhances user engagement and fosters a data-driven approach to contract management, ultimately improving productivity and efficiency.

Acceptance Criteria

As a legal team member, I want to access the Performance Metrics Dashboard to review the latest contract performance analytics during our weekly review meeting to make informed decisions about ongoing projects.

Given the user logs into ClariDoc and selects the Performance Metrics Dashboard, when the dashboard loads, then it displays the latest KPIs, benchmarking results, and relevant visualizations (graphs, charts, tables) without errors or delays.

As a legal analyst, I want to filter the data on the Performance Metrics Dashboard by specific date ranges to assess changes in contract performance over time.

Given the user selects a specific date range filter on the Performance Metrics Dashboard, when the filter is applied, then the displayed data updates to reflect only the contracts analyzed within the selected date range, and all visualizations refresh accordingly.

As a compliance officer, I need to see alerts for contracts that are approaching compliance deadlines on the Performance Metrics Dashboard to ensure timely action and mitigate risks.

Given the Performance Metrics Dashboard is accessed, when there are contracts with upcoming compliance deadlines, then the dashboard highlights these contracts with a clear visual indicator or alert, allowing the user to easily identify and act on them.

As a legal manager, I want to compare our contract performance data against industry standards on the Performance Metrics Dashboard to identify areas for improvement.

Given the user accesses the Performance Metrics Dashboard, when the benchmarking analysis data is selected, then the dashboard displays a comparative view of our contract performance metrics against the relevant industry standards, with clear indicators of gaps and strengths.

As a data analyst, I need to export the data shown in the Performance Metrics Dashboard to a CSV file for further analysis to share with team members.

Given the user is viewing the Performance Metrics Dashboard, when the export data button is clicked, then a CSV file is generated that accurately includes all the visible metrics and can be downloaded without data loss or corruption.

As a team leader, I want to customize the layout of the Performance Metrics Dashboard to focus on the KPIs that are most relevant to our current projects.

Given the user accesses the Performance Metrics Dashboard, when the customization options are selected to modify the widget layout, then the dashboard updates in real-time to reflect the selected KPIs and layout preferences accordingly, maintaining usability and clarity.

Automated Reporting Functionality

User Story

As a compliance officer, I want automated reports on contract performance and compliance so that I can keep stakeholders informed without spending time on manual data compilation.

Description

The Automated Reporting Functionality requirement encompasses the creation of a system that generates periodic reports on contract performance metrics, benchmarking results, and compliance issues. This feature is designed to automate the reporting process, allowing legal teams to receive comprehensive insights and trends without needing to compile data manually. The reports will be customizable, enabling teams to select specific metrics and frequency of delivery (e.g., weekly, monthly, quarterly). This requirement is essential for ensuring that stakeholders remain informed about contract performance and compliance status, fostering continuous improvement and accountability within the organization. The expected outcome is timely access to critical information that supports strategic decision-making.

Acceptance Criteria

Automated generation of weekly performance reports for contract metrics and compliance status for the legal team.

Given the system is set up for weekly reports, when it reaches the scheduled time, then an automated report is generated and sent to all designated recipients without errors.

Customization of report metrics by user preferences for varying reporting needs of different teams.

Given a user is accessing the reporting feature, when selecting specific metrics and frequency of reports, then the system saves these preferences and reflects them in the next report generated.

Delivery of automated reports is seamless to ensure stakeholders receive timely insights on contract performance.

Given reports are scheduled for delivery, when delivered, then stakeholders should receive them via their chosen delivery method (email, dashboard notification) within a specified time frame after generation (e.g., 30 minutes).

Incorporation of benchmarking data into the automated reports to add context to contract performance metrics.

Given that the system has access to industry benchmarks, when a performance report is generated, then it must include a comparison section reflecting how current metrics align with benchmark standards.

User interface allows legal team members to easily navigate and create reports without technical assistance.

Given a user accesses the report creation interface, when they follow the process to generate a report, then they must be able to do so without requiring external help or documentation.

Automated alerts for compliance issues detected within the contract performance metrics reported.

Given the system detects compliance issues, when the next report is generated, then it should include a dedicated section highlighting these compliance concerns along with suggested actions or recommendations.

Logging and tracking of report generation activities for auditing and accountability purposes.

Given a report is generated, when the report creation event occurs, then it must log the date, time, user who requested it, and key metrics included in the report for future reference.

User Role Management

User Story

As an admin, I want to manage user roles and permissions in ClariDoc so that I can control access to sensitive benchmarking data and ensure compliance with security regulations.

Description

The User Role Management requirement is focused on establishing a robust permission and access control system that allows administrators to define user roles within the ClariDoc platform. This capability is vital for ensuring that sensitive contract data and benchmarking analysis results are only accessible to authorized personnel. By implementing role-based access controls, the requirement will enhance data security and ensure compliance with legal and regulatory standards. Users will have tailored access to features based on their roles (e.g., admin, legal analyst, compliance officer), allowing them to effectively utilize the platform while safeguarding proprietary information. The expected outcome is a secure environment that fosters collaboration while protecting essential data privacy.

Acceptance Criteria

As an administrator, I need to create user roles with specific permissions to ensure that only authorized personnel can access sensitive information.

Given an administrator is logged into ClariDoc, when they navigate to the User Role Management section and create a new role with specific permissions, then that role should be saved and displayed in the user role list with correct permissions assigned.

As a legal analyst, I need access to contract performance data while ensuring compliance with data security protocols.

Given a legal analyst is assigned their role, when they log into ClariDoc, then they should have access to view contract performance data without access to sensitive administrative controls.

As a compliance officer, I need to revoke a user's access immediately if their role changes to ensure the security of sensitive information.

Given a compliance officer is logged into ClariDoc, when they select a user and change their role to 'None', then that user should be unable to access any features of ClariDoc upon next login.

As an administrator, I need to ensure that user role permissions can be modified to adapt to changing organizational needs.

Given the administrator is in the User Role Management section, when they edit the permissions of an existing user role and save it, then the updated permissions should reflect immediately within the system.

As a user of ClariDoc, I want to receive notifications of any role changes to ensure transparency and awareness.

Given a user is assigned a specific role in ClariDoc, when their role is changed by an administrator, then that user should receive an email notification detailing the change and new permissions.

As an administrator, I need to ensure that all actions related to user role modifications are logged for auditing purposes.

Given an administrator performs a change to any user role, when they check the audit log, then the log should accurately reflect the date, time, changes made, and the administrator's identification.

Notification System for Benchmarking Insights

User Story

As a legal team member, I want to receive notifications about important benchmarking insights so that I can quickly address any compliance issues or improve contract performance.

Description

The Notification System for Benchmarking Insights requirement involves the creation of a notification mechanism that alerts users to significant findings from their benchmarking analyses. This functionality will include customizable alerts for compliance gaps, performance updates, and other key insights derived from the benchmarking results. By keeping users informed in real-time, this feature enhances user engagement and promotes timely actions to mitigate risks or capitalize on identified opportunities. This requirement is crucial for fostering a proactive approach to contract management, ensuring that legal teams are always aligned with the latest information on contract effectiveness and compliance. The expected outcome is a responsive system that empowers users to act promptly based on actionable insights from their contracts.

Acceptance Criteria

Notification triggers for compliance gap alerts based on real-time benchmarking analysis updates.

Given that a benchmarking analysis identifies a compliance gap, when the analysis is completed, then a notification should be sent to all relevant users within 5 minutes.

Customization options for users to set preferences for alerts regarding contract performance updates.

Given that a user accesses their notification settings, when they update their preferences for performance alerts, then the system should reflect these updates immediately and notify the user with a confirmation message.

Real-time alerts on significant changes to contract performance metrics after benchmarking.

Given that the benchmarking analysis is completed, when there is a significant change in contract performance metrics, then an alert should be generated and sent to the designated legal team members within 10 minutes.

Summary reports of benchmarking insights to be delivered weekly via email to users.

Given that the user has subscribed to receive benchmarking insights, when the system generates the weekly summary, then an email should be sent containing the key insights and compliance gaps identified during the last week.

Mobile compatibility of notifications for benchmarking insights to ensure alerts are received on various devices.

Given that a user opts-in for mobile notifications, when a significant finding is generated, then the notification should be delivered to the user's mobile device within 5 minutes, regardless of the platform used.

Audit trail of notification history for benchmarking insights to track user interactions and alert responses.

Given that the notification system logs alerts, when a notification is sent, then it should be logged with the timestamp, user details, and alert type in the audit system for future reference.

Action Item Tracker

The Action Item Tracker organizes and displays actionable insights derived from contract reviews, ensuring that team members have clear responsibilities and deadlines. This feature enhances accountability and ensures proactive follow-up on critical tasks, driving overall efficiency.

Requirements

Action Item Prioritization

User Story

As a legal team member, I want actionable items to be prioritized automatically so that I can focus on the most critical tasks first and ensure deadlines are met.

Description

The Action Item Prioritization requirement involves developing a system that automatically categorizes actionable items derived from contract reviews based on urgency and importance. This functionality would enable legal teams to focus on the most critical tasks first, improving efficiency and reducing the risk of missed deadlines. By integrating this feature within the ClariDoc platform, users can streamline their workflow, ensuring that urgent items are flagged and readily accessible. This prioritization is essential for maintaining compliance and addressing potential liabilities swiftly, as well as improving overall accountability within the team.

Acceptance Criteria

Action Item Categorization Based on Urgency and Importance

Given a list of actionable items, When the Action Item Tracker processes them, Then each action item is automatically categorized into priority levels: High, Medium, and Low based on predefined criteria involving deadlines and significance.

User Notification for Urgent Action Items

Given the categorization of action items, When an action item is flagged as High priority, Then the user receives an immediate notification via email and in-app alert to ensure prompt attention is directed to it.

Visual Display of Action Item Priorities

Given a user's dashboard, When the Action Item Tracker loads, Then the action items are displayed in a priority-sequenced list, ensuring that High priority items are at the top, followed by Medium and Low priority items.

Integration with Calendar for Deadline Management

Given an action item categorized as High priority, When the user reviews it, Then a calendar entry for the deadline of the action item is automatically created and synced to their preferred calendar application.

User Feedback on Action Item Relevance

Given a completed action item, When the user marks it as complete, Then a feedback prompt appears asking the user to rate the relevance of the action item to capture insights for future prioritization improvements.

Reporting on Action Item Completion Rates

Given a time frame, When the user generates a report from the Action Item Tracker, Then the report displays the completion rates of high, medium, and low priority items to assess team accountability and efficiency over that period.

Deadline Notifications

User Story

As a legal team member, I want to receive notifications about approaching deadlines for action items so that I can manage my time effectively and avoid missing important tasks.

Description

The Deadline Notifications requirement mandates the implementation of automatic alerts for all approaching deadlines associated with action items derived from contract reviews. This feature would send reminders via email or in-app notifications, ensuring team members are consistently informed of upcoming responsibilities. By focusing on proactive communication, this feature reduces the risk of oversights and enhances team productivity. Integration with calendars is also necessary, allowing users to sync deadlines with their preferred calendar applications for better personal organization.

Acceptance Criteria

User receives an email notification two days before an approaching deadline for an action item assigned to them from a contract review.

Given the user has an action item with a deadline in two days, when the notification system triggers, then the user should receive an email notification at their registered email address.

User receives an in-app notification on the day of the deadline for an action item assigned to them from a contract review.

Given the user has an action item with a deadline on the current day, when the deadline occurs, then the user should receive an in-app notification clearly indicating the deadline.

User is able to configure their notification preferences to receive alerts via email, in-app, or both for upcoming deadlines.

Given the user is on the notification settings page, when they select their preferred notification method for deadlines, then their preferences should be saved and applied accordingly.

User checks their calendar and sees all upcoming deadlines synchronized from the ClariDoc action item tracker.

Given the user has synced their preferred calendar application with ClariDoc, when they view their calendar, then all upcoming action item deadlines should appear accurately on their calendar.

User is able to view a summary of all upcoming deadlines and action items in the ClariDoc dashboard.

Given the user is on the ClariDoc dashboard, when they navigate to the action item tracker, then a list of all upcoming deadlines should be displayed, sorted by date.

User receives a reminder notification one hour before the deadline for an urgent action item.

Given the user has marked an action item as urgent, when the reminder time is reached, then the user should receive an alert notification one hour prior to the deadline.

Status Tracking for Action Items

User Story

As a legal team member, I want to track the status of my assigned action items so that I can see my progress and better coordinate with my team.

Description

The Status Tracking for Action Items requirement involves creating a dashboard within ClariDoc that allows team members to monitor the progress of their assigned tasks. This feature should provide a clear visual representation of pending, in-progress, and completed tasks. By integrating this tracking system, the legal teams can easily assess workload, identify bottlenecks, and ensure accountability among team members. It will also facilitate better communication regarding task status within the team, promoting a culture of transparency.

Acceptance Criteria

Dashboard Visibility for Assigned Tasks

Given a user is logged into ClariDoc and navigates to the Action Item Tracker dashboard, When they view their assigned tasks, Then they should see all tasks categorized as Pending, In-Progress, or Completed with appropriate color coding and labels.

Real-Time Updates on Task Status

Given a user updates the status of a task from Pending to In-Progress, When the change is saved, Then the updated status should reflect across all users' dashboards in real time without requiring a page refresh.

Task Completion Notifications

Given a user marks a task as Completed, When the action is confirmed, Then all assigned team members should receive a notification of the task's completion, reflecting in their notification center.

Filter and Search Functionality

Given a user wants to find specific tasks in the Action Item Tracker, When they use the filter or search function, Then they should be able to filter tasks by status and search by specific keywords, with results displayed instantly.

Performance Metrics on Task Progress

Given a user accesses the dashboard for the Action Item Tracker, When they view the performance metrics, Then they should see statistics on the number of tasks completed vs. pending tasks and average completion times represented in graphical format.

User Accountability and Assignments

Given a manager assigns tasks to team members, When they view the Action Item Tracker, Then they should see clearly which tasks are assigned to each member along with due dates for accountability.

Integration with Calendar for Deadlines

Given a team member views their tasks in the Action Item Tracker, When they click on a task with a deadline, Then they should have the option to add this deadline to their personal calendar with one click.

Collaborative Action Item Commenting

User Story

As a legal team member, I want to comment on action items collaboratively so that I can communicate better with my team and keep all discussions in one place.

Description

The Collaborative Action Item Commenting requirement establishes a commenting system for action items, allowing team members to communicate effectively about specific tasks. Team members should be able to leave notes, ask questions, and provide updates directly on the action items, facilitating collaboration and reducing dependency on external communication tools. This will enhance the efficiency of contract management processes by keeping all relevant discussions in a single location and ensuring that everyone involved is updated more efficiently.

Acceptance Criteria

Collaborative Action Item Commenting for Contract Review Meetings

Given a user accesses the Action Item Tracker during a contract review meeting, when they click on an action item, then they can add a comment that is saved and viewable by all team members associated with the action item.

Notifications for New Comments on Action Items

Given a user has an action item assigned to them, when another team member comments on that action item, then the assigned user receives a notification of the new comment in real-time.

Editing Comments on Action Items

Given a user has left a comment on an action item, when they decide to edit their comment, then the updated comment reflects immediately and all team members can view the changes without error.

Deleting Comments on Action Items

Given a user has authored a comment on an action item, when they select to delete their comment, then the comment is removed from the action item view and this action is logged for audit purposes.

Viewing Comment History on Action Items

Given an action item contains multiple comments, when a user views the action item, then they can see a chronological history of all comments made, each with timestamps and user identifiers.

Search Functionality for Action Item Comments

Given a user is on the Action Item Tracker page, when they input search terms related to comments, then the relevant action items with matching comments are displayed as results.

Assigning Action Items with Comments

Given a user creates a new action item and includes comments in the description, when they assign this action item to a team member, then the assigned member sees the comments directly in their task list.

Action Item Analytics and Reporting

User Story

As a legal team member, I want analytics on action items' completion rates and performance trends so that I can identify areas for improvement and optimize our workflow.

Description

The Action Item Analytics and Reporting requirement calls for the implementation of reporting tools that analyze the completion rates and time taken for action items by team members. This functionality will allow legal teams to identify trends and patterns in task completion, understand workload distribution, and derive insights into team performance. Integration of these analytics into ClariDoc will help optimize future workflows by highlighting areas for improvement and informing decision-making processes.

Acceptance Criteria

Action Item Completion Analysis for Team Performance Reassessment

Given a completed quarter of contract reviews, when accessing the Action Item Analytics dashboard, then the dashboard displays a detailed report reflecting the completion rates and time taken for each team member's assigned action items, along with graphical representations of trends and patterns.

Identifying Workload Distribution Across Team Members

Given all action items logged for the current review cycle, when generating a workload distribution report, then the report accurately shows the number of action items assigned to each team member, enabling clear visualization of individual workload balances.

Trend Analysis Over Multiple Reporting Periods

Given a selection of reporting periods, when the legal team accesses the Trend Analysis tool, then the tool displays a comparative analysis of action item completion rates over the selected periods with highlighted improvements or declines indicated.

Alerts for Uncompleted Action Items

Given a set of action items, when the deadline for any action item is approaching and not completed, then the system sends automated alerts to the respective team member and their supervisor to ensure accountability.

Accessing Analytics from User Dashboard

Given a logged-in user, when navigating to the user dashboard, then the analytics section presents an overview of action item performance metrics including total assigned, completed, and overdue items in an easily digestible format.

Integration of Analytics Outputs into Team Meetings

Given the scheduling of a team meeting, when presenting action item analytics, then the report can be exported in various formats (PDF, Excel, etc.) for distribution and review during the meeting, enhancing discussion on team efficiency.

Dashboard Customization

The Dashboard Customization feature allows users to tailor the information displayed on their Contract Clarity Dashboard according to their specific needs and preferences. This personalization empowers legal teams to focus on the metrics most relevant to their roles, improving user engagement and satisfaction.

Requirements

User-Friendly Interface

User Story

As a legal team member, I want a user-friendly interface on my dashboard so that I can efficiently customize the information I see without any technical difficulties.

Description

The User-Friendly Interface requirement focuses on designing an intuitive dashboard that allows users to easily navigate and customize the displayed information. It should ensure that users can seamlessly add, remove, or rearrange widgets to reflect their priorities, enhancing their interaction with the platform. The design must incorporate user feedback to continually refine usability, ensuring improved engagement and satisfaction across various user roles within legal teams.

Acceptance Criteria

User customizes the Contract Clarity Dashboard to display only key performance indicators (KPIs) relevant to their role within the legal team.

Given the user is on the dashboard page, When the user selects the 'Customize' option, Then the user should be able to see a list of available widgets to add or remove from their dashboard layout.

User rearranges the widgets on the Contract Clarity Dashboard to prioritize the most critical information.

Given the user has added multiple widgets, When the user drags a widget to a new position on the dashboard, Then the widget should successfully update its position without any error and remain there upon page refresh.

User receives a notification after customizing the Dashboard to indicate that their preferences have been saved successfully.

Given the user has made changes to the dashboard layout, When the user clicks the 'Save' button, Then a confirmation message should appear, stating 'Your preferences have been saved,' and these changes should persist upon reloading the dashboard.

User seeks feedback on dashboard usability and makes adjustments based on user input.

Given the user feedback form is available, When multiple users provide feedback regarding dashboard usability, Then the system should allow the admin to view collective feedback and implement changes reflecting user suggestions within a specified time frame.

User attempts to add a widget that exceeds the maximum allowed number of widgets on the Contract Clarity Dashboard.

Given the user already has the maximum number of widgets on their dashboard, When the user tries to add another widget, Then a warning message should appear, stating 'Cannot add more widgets; please remove an existing one first.'

User interacts with newly added widgets to ensure they display accurate and relevant data.

Given the user has added new widgets to the dashboard, When the user clicks on each widget, Then the widget should update to display real-time data relevant to the user's metrics without any delay or error.

User wants to return to the default dashboard settings after customizations.

Given the user has made multiple customizations, When the user selects the option to 'Reset to Default', Then the dashboard should revert to its original state, with all customizations removed and the default widgets displayed.

Widget Library

User Story

As a legal coordinator, I want access to a widget library on my dashboard so that I can choose the most relevant metrics to monitor my team’s compliance and contract status.

Description

The Widget Library requirement requires the development of a robust selection of customizable widgets that provide various metrics and data visualizations relevant to contract management. This library should include standard widgets such as compliance status, contract deadlines, and risk assessment scores, allowing users to select and integrate them into their dashboards. Each widget must be designed for adaptability to present data clearly and concisely while ensuring consistent updates with real-time data.

Acceptance Criteria

User adds a compliance status widget to their Contract Clarity Dashboard.

Given the user is on the Dashboard Customization page, when they select the compliance status widget from the Widget Library and click 'Add', then the compliance status widget should appear on the user's dashboard with accurate data reflecting the current compliance levels.

User customizes the display settings of a risk assessment widget on their dashboard.

Given the risk assessment widget is already added to the user's dashboard, when the user accesses the settings menu of the widget and selects a different color scheme and metric display, then the widget should immediately update to reflect the new settings without any latency.

User removes a contract deadline widget from their dashboard.

Given the contract deadline widget is currently displayed on the user's dashboard, when the user clicks the 'Remove' button on the widget, then the widget should no longer be displayed on the dashboard and should free up space for additional widgets.

User views real-time data updates on the compliance status widget.

Given the compliance status widget is currently added to the user's dashboard, when there is a change in the compliance data, then the widget should refresh automatically within 30 seconds to reflect the updated data without user intervention.

User searches for a specific risk assessment widget in the Widget Library.

Given the user is on the Widget Library page, when they enter a search term related to risk assessment widgets, then the library should display only those widgets that match the search criteria, ensuring quick access to relevant metrics.

User saves their customized dashboard layout for future access.

Given the user has arranged their dashboard with various widgets, when they click the 'Save Layout' button, then their arrangement should be saved, and upon reloading the dashboard, the widgets should be displayed in the same positions as last saved.

Save and Share Custom Layouts

User Story

As a team leader, I want to save and share my custom dashboard layout so that my team members can access and use configurations best suited for our project needs.

Description

The Save and Share Custom Layouts requirement enables users to save their personalized dashboard configurations and share these layouts with other team members. This should include options for creating template dashboards that can be reused or modified by others, fostering collaboration and standardization within the team. Users must have the ability to manage privacy settings for shared layouts to ensure sensitive information remains secure.

Acceptance Criteria

User saves a personalized dashboard layout for the first time.

Given that the user has customized their dashboard layout, When they click on the 'Save Layout' button, Then the layout should be successfully saved with a unique name provided by the user.

User shares a custom dashboard layout with a team member.

Given that a user has a saved dashboard layout, When they choose to share it with another team member via email invitation, Then the invited team member should receive an email notification with a link to access the shared layout.

User sets privacy settings for a shared dashboard layout.

Given that a user is sharing a dashboard layout, When they select the privacy settings option, Then they should be able to choose between 'Public', 'Private', or 'Team Only' sharing options, and those settings should be applied successfully.

User edits a saved dashboard layout.

Given that a user has a previously saved layout, When they make changes and click on 'Update Layout', Then the changes should override the previous layout and the updated layout should remain accessible.

User views a shared dashboard layout.

Given that a team member has shared a dashboard layout, When the user logs in and navigates to the 'Shared Layouts' section, Then the user should see the shared layout listed along with an option to view or copy it.

User deletes a saved dashboard layout.

Given that a user has several saved layouts, When they choose to delete a specific layout and confirm the action, Then the selected layout should be permanently removed from their saved layouts list.

User creates a template dashboard from a custom layout.

Given that a user has customized a dashboard layout, When they select the option to 'Create Template', Then the custom layout should be saved as a template, allowing any user to create a new dashboard based on this template.

Real-Time Data Updates

User Story

As a contract manager, I want my dashboard metrics to be updated in real-time so that I can react promptly to any compliance issues or deadlines that arise.

Description

The Real-Time Data Updates requirement focuses on ensuring that all dashboard metrics reflect the most current data at all times. Users must receive real-time updates on contract statuses, compliance metrics, and deadlines, which is crucial for informed decision-making and immediate action on potential issues. This feature must integrate with existing data sources to ensure accuracy and timeliness of the information displayed on the dashboard.

Acceptance Criteria

User Views Real-Time Updates on Contract Statuses

Given a user is logged into ClariDoc, when they navigate to the Contract Clarity Dashboard, then they should see updated contract statuses reflecting any changes made within the last five minutes.

User Receives Compliance Metrics Updates

Given a user is viewing compliance metrics on their dashboard, when compliance data is changed in the database, then the dashboard should refresh the displayed metrics within one minute.

User Sees Deadline Alerts in Real-Time

Given a user has set deadlines for contracts in ClariDoc, when there is a change to those deadlines, then the user should receive an alert notification immediately after the deadline is updated.

User Customizes Dashboard with Relevant Data Sources

Given a user wants to customize their dashboard, when they select specific data sources for their display preferences, then all selected data should be updated in real-time and displayed on the dashboard without manual refresh.

User Validates Accuracy of Real-Time Data Updates

Given a user wants to check the accuracy of real-time data on their dashboard, when the user compares the dashboard metrics to the source data, then all metrics should match the source data accurately within a tolerance of 2% for numerical values.

Teams Collaborate Using Real-Time Data

Given multiple users are online collaborating on contract reviews, when any one user updates contract information, then all other users should see the updated information reflected on their dashboards within 30 seconds.

User Receives System Performance Indicators

Given a user is monitoring system performance, when they check the dashboard, then they should see real-time performance indicators such as data load times and update frequencies, without significant delays.

User Permissions and Roles

User Story

As an administrator, I want to configure user permissions on the dashboard so that sensitive information is accessible only to authorized personnel, enhancing data security.

Description

The User Permissions and Roles requirement involves establishing a robust security framework that allows administrators to define user access levels and roles within the dashboard. This feature should restrict access to certain widgets or functions based on roles to protect sensitive information and ensure users only see data pertinent to their positions. The framework must be easy to manage and adapt as teams and roles evolve.

Acceptance Criteria

User role-based access control during dashboard customization.

Given an administrator, when they assign user roles for the dashboard, then users only see the widgets and information relevant to their assigned role and permissions.

Managing user roles and permissions effectively.

Given an administrator, when they update a user's role, then the system should update the user’s dashboard permissions instantly, allowing real-time access adjustment.

Securing sensitive information in the dashboard.

Given a user with restricted access, when they attempt to open a restricted widget, then the system should display a 'Permission Denied' message and prevent access.

Testing dashboard customization for role-specific metrics.

Given a legal team user, when they log into the system, then they should only see the metrics and data pertaining to their specific legal role on the dashboard.

Ensuring ease of role management for administrators.

Given an administrator, when they access the user management section, then they should be able to add, edit, or remove roles with a simple user interface without needing technical support.

Auditing user access and permissions changes.

Given an administrator, when they modify user permissions, then an audit log should be generated capturing the user, the changes made, and the timestamp for accountability.

Custom Notifications and Alerts

User Story

As a compliance officer, I want to set custom notifications for contract deadlines so that I can ensure all important dates are met without manual tracking.

Description

The Custom Notifications and Alerts requirement allows users to set personalized alerts for critical contract deadlines, compliance reviews, and risk assessments. This feature should enable users to receive alerts through various channels, including email and in-app notifications, based on their preferences. This capability will help users stay informed and proactive regarding potential issues in contract management.

Acceptance Criteria

User sets up personalized alerts for upcoming contract deadlines for the first time via the dashboard.

Given that the user accesses the Custom Notifications section, When the user sets an alert for a deadline, Then the system should create an alert and display it in both in-app notifications and send a confirmation email.

User modifies an existing alert for contract compliance reviews.

Given that the user has an existing alert for compliance reviews, When the user changes the date and the alert message, Then the system should update the alert details and notify the user of the successful update.

User receives a notification for a contract deadline that is 5 days away.

Given that a contract deadline alert is set for a contract due in 5 days, When the deadline approaches, Then the user should receive an in-app notification and an email alert about the upcoming deadline.

User wants to ensure alerts are customizable per contract type.

Given that the user views the Custom Notifications settings, When the user selects different contract types for specific alerts, Then the system should allow separate alert settings for each contract type and save these preferences.

User checks the history of alerts received.

Given that the user navigates to the Alert History section, When the user views their past notifications, Then the system should display all past alerts with timestamps and categories for user reference.

User attempts to turn off specific alerts for risk assessments.

Given that the user accesses their alert settings, When the user opts to turn off notifications for risk assessment alerts, Then the system should successfully disable these alerts and confirm the action to the user.

User tests the alert system for a newly added contract.

Given that the user adds a new contract with impending deadlines, When the user sets alerts for this new contract, Then the system should trigger a test notification and email to validate the alert function is operational.

Regulatory Navigator

The Regulatory Navigator feature provides users with an interactive guide to current local, state, and federal regulations relevant to their specific contracts. It highlights changing compliance requirements and directly links them to corresponding clauses in contracts, ensuring legal professionals are always informed about pertinent laws. This proactive approach minimizes legal risks and helps maintain compliance without exhaustive research.

Requirements

Regulation Database Integration

User Story

As a legal professional, I want access to the latest regulations relevant to my contracts so that I can ensure compliance and mitigate legal risks effectively.

Description

The Regulation Database Integration requirement involves creating a robust database that houses the latest local, state, and federal regulations. This integration is essential for the Regulatory Navigator feature, allowing for real-time updates and access to pertinent legal information. By automating the retrieval of regulatory data, this requirement enhances the accuracy and reliability of compliance assessments, thereby minimizing legal risks. The feature will leverage APIs to ensure that regulations are continuously monitored and updated, providing users with a comprehensive tool that connects directly to their contractual obligations and compliance requirements. The expected outcome is a seamless user experience where legal professionals can easily navigate regulatory landscapes without excessive manual research, thus saving time and reducing the potential for compliance errors.

Acceptance Criteria

User accesses the Regulatory Navigator to check compliance for a specific contract.

Given a user is logged into ClariDoc, when they navigate to the Regulatory Navigator, then they should see the latest local, state, and federal regulations relevant to the selected contract displayed in a user-friendly format.

The regulations database is updated in real-time as new regulations are published.

Given an external regulatory database API is integrated, when new regulations are published, then the system should automatically update the Regulation Database within 10 minutes of the publication.

A user searches for a specific regulation related to employment contracts.

Given a user is in the Regulatory Navigator, when they enter a keyword related to employment contracts, then they should receive a list of relevant regulations with links to the corresponding clauses in their contracts.

The user receives an alert for upcoming compliance deadlines related to their contracts.

Given that the user has linked a contract to specific regulations, when the compliance deadline is within 30 days, then the user should receive an alert notification via email and in-app messaging.

The user reviews compliance changes for a specific local regulation.

Given a user selects a local regulation from the Regulatory Navigator, when they view the regulation details, then the system should highlight any changes made in the last six months and link to the original regulation document.

Users generate a compliance report based on the integrated regulation data.

Given a user chooses to generate a compliance report, when they select the contracts and related regulations for the report, then the system should compile and deliver a report detailing compliance status and areas needing review within one hour.

Users can provide feedback on the relevance of regulations linked to their contracts.

Given a user has reviewed a regulation linked to their contract, when they select an option to provide feedback, then they should be able to submit feedback which will be logged for continuous improvement assessment.

Interactive Compliance Mapping

User Story

As a legal professional, I want to visually map compliance requirements to specific contract clauses so that I can quickly identify obligations and gaps in compliance.

Description

The Interactive Compliance Mapping requirement is focused on developing a user-friendly interface that visually connects specific clauses in contracts to relevant regulatory requirements. This feature will allow users to easily see how their contractual obligations align with current laws, facilitating better understanding and management of compliance issues. By employing advanced visualization techniques, users can interactively explore and assess which contract elements are compliant, identify gaps, and gain insights into necessary adjustments. This functionality enhances the user experience by providing a clear pathway to navigating complex legal regulations, ultimately leading to improved compliance management and reduced risks.

Acceptance Criteria

User wants to visually track compliance for a contract with multiple obligations across various regulatory requirements.

Given a contract with multiple clauses, when the user accesses the Interactive Compliance Mapping feature, then the system should display a visual map linking each clause to relevant regulatory requirements with clear indicators of compliance status.

Legal team needs to identify compliance gaps in existing contracts during a review process.

Given a contract is uploaded for review, when the compliance mapping is activated, then the system should highlight any non-compliant clauses with a clear distinction (e.g., red alerts) and suggest potential amendments based on the relevant regulations.

A user wants to receive notifications when regulations change that affect their contractual obligations.

Given the user has active contracts in the system, when a regulatory change occurs, then the user should receive an automated notification highlighting the affected clauses and corresponding regulatory changes within 24 hours of the update.

A compliance officer is assessing the overall compliance status of contracts under management for a quarterly report.

Given the compliance mapping is complete for all contracts, when the compliance officer requests a compliance status summary, then the system should generate a report that includes the percentage of compliant clauses versus non-compliant clauses, organized by contract.

User wishes to explore the regulatory requirements associated with a specific contract clause interactively.

Given a user is reviewing a specific clause within a contract, when the user clicks on the clause, then the system should present an interactive popup showing all relevant regulatory requirements and their compliance status linked to that clause.

Contract managers need to easily navigate to specific regulations without unnecessary back and forth.

Given the user is viewing the regulatory navigator, when they select a regulation, then the system should provide direct navigation to the associated contract clauses that reference or are impacted by that specific regulation.

Legal professionals require updates on compliance mapping functionality during training sessions.

Given new users are being trained on the Interactive Compliance Mapping feature, when they complete the training, then they should demonstrate the ability to map at least three different contract clauses to relevant regulations successfully within a 10-minute timeframe.

Real-time Compliance Alerts

User Story

As a legal professional, I want to receive real-time alerts about regulatory changes affecting my contracts so that I can act quickly to ensure compliance.

Description

The Real-time Compliance Alerts requirement focuses on implementing a notification system that alerts users to changes in regulations that may affect their contracts. This proactive feature will communicate significant updates, such as new laws or amendments, directly to the user’s dashboard, ensuring they are promptly informed when important legal requirements change. By integrating this alert system with user-defined parameters, such as industry type or contract clauses, users can customize their notifications to better suit their needs. The expected outcome is improved responsiveness to regulatory changes, enabling legal professionals to take timely actions to maintain compliance and manage risk effectively.

Acceptance Criteria

User receives an alert on their dashboard within five minutes of a significant regulatory change that impacts their contracts.

Given that the user has defined their contract parameters and industry type, When a regulatory change occurs, Then an alert should be displayed on the user's dashboard within five minutes.

User can customize the types of alerts they receive based on specific clauses in their contracts.

Given that the user is in the settings page, When they select the clauses they want to be notified about, Then they should be able to save these preferences successfully.

User logs into their dashboard and views a summary of all compliance alerts received in the past 30 days.

Given that the user is on the dashboard, When they navigate to the 'Compliance Alerts' section, Then a summary of all compliance alerts received in the last 30 days should be displayed.

User receives a push notification on their mobile device for urgent regulatory changes that require immediate action.

Given that the user has the mobile app installed and notifications enabled, When an urgent regulatory change occurs that matches their preferences, Then an immediate push notification should be sent to their mobile device.

User disables a specific type of compliance alert and confirms that it is no longer active.

Given that the user is on their alert settings page, When they choose to disable a specific alert type and confirm the change, Then that alert type should no longer appear in their list of active alerts.

User searches for regulatory changes in a specific industry or time period and receives relevant results.

Given that the user uses the search functionality with specified filters for industry and date, When they execute the search, Then the system should return regulatory changes that match the search criteria.

User reviews the historical compliance alerts received over the last year to assess trends in regulatory changes.

Given that the user selects the 'Historical Alerts' feature, When they specify the date range for the last year, Then they should see a chronological list of all alerts received during that period along with associated details.

User Role Customization

User Story

As an admin, I want to customize user roles and permissions for the Regulatory Navigator so that I can manage access to sensitive compliance information effectively.

Description

The User Role Customization requirement allows administrators to define different user roles and permissions within the Regulatory Navigator module. This feature ensures that sensitive compliance information is accessible only to authorized personnel, maintaining data integrity and security. By giving administrators the ability to customize user roles – from full access for legal teams to limited access for external stakeholders – the feature enhances collaboration while safeguarding important legal data. This requirement is critical for organizations that need to manage compliance efforts with varying levels of confidentiality and access control, thus fostering a secure working environment within the software.

Acceptance Criteria

User Role Definition and Permission Settings for the Regulatory Navigator module

Given an administrator has access to the Regulatory Navigator settings, When the administrator creates a new user role with defined permissions, Then the new role must be saved correctly in the system with the specified permissions and be assignable to users.

User Role Assignment and Access Verification

Given an administrator has defined user roles, When the administrator assigns a role to a user, Then that user should be able to access the features and information corresponding to the assigned role, and no unauthorized information should be accessible.

Modifying Existing User Roles and Permissions

Given an administrator is viewing the list of existing user roles, When the administrator modifies the permissions of a specific user role, Then the changes should be correctly updated in the system and reflected in user access immediately.

Removing User Roles and Impact on User Access

Given an administrator has removed a user role from the system, When the role is deleted, Then all users assigned to that role should lose access to the Regulatory Navigator features and permissions associated with that role.

Audit Trail for Role Changes

Given an administrator has made changes to user roles, When these changes are saved, Then an audit trail of the changes must be recorded showing who made the changes, what was changed, and when it occurred.

User Role Creation Validation and Error Handling

Given an administrator attempts to create a new user role with invalid input (e.g., duplicate role name, conflicting permissions), When the administrator submits the form, Then the system should provide clear error messages outlining the issues without saving any changes.

Default Role Settings for New Users

Given an administrator has set up default roles for new users in the Regulatory Navigator, When a new user account is created, Then the user should automatically be assigned the default role and appropriate permissions as predefined by the administrator.

Documentation and Training Materials

User Story

As a legal professional, I want access to detailed documentation and training materials for the Regulatory Navigator so that I can fully understand how to use the feature effectively.

Description

The Documentation and Training Materials requirement involves creating comprehensive user guides and training resources for the Regulatory Navigator feature. This requirement ensures that all users are well-informed about the functionality, benefits, and best practices for utilizing the tool effectively. By providing detailed documentation and hands-on training sessions, organizations can ensure that legal teams are equipped to leverage the Regulatory Navigator to its full potential, leading to increased adoption and better compliance outcomes. The expected outcome of this requirement is that users will feel confident in their ability to navigate and utilize the Regulatory Navigator effectively for compliance management.

Acceptance Criteria

User has completed the training session on Regulatory Navigator and is ready to access the documentation.

Given the user has completed the training, when they access the documentation, then they can find up-to-date user guides specific to the Regulatory Navigator feature.

A legal professional is trying to understand how to effectively use the Regulatory Navigator for compliance management.

Given the legal professional is accessing the documentation, when they search for 'compliance management', then they should find clear and actionable steps on how to utilize the Regulatory Navigator for this purpose.

A user needs to reference the training material quickly while using the Regulatory Navigator.

Given the user is using the Regulatory Navigator, when they need assistance, then they should have quick access to training materials and guides within the application interface.

A team lead wants to assess the effectiveness of the training provided for the Regulatory Navigator feature.

Given the completion of training sessions, when collecting feedback from participants, then at least 80% of users should report feeling confident in using the Regulatory Navigator effectively for compliance purposes.

An organization wants to ensure new hires can quickly get up to speed with using the Regulatory Navigator.

Given a new user onboarding process, when new hires review the documentation and training materials, they should be able to complete a competency quiz with at least 85% accuracy within one week of training.

A user encounters a new feature update in Regulatory Navigator and seeks the corresponding documentation.

Given a new update is released for the Regulatory Navigator, when the user accesses the training materials, then they should find updated documentation reflecting these changes within 48 hours of the release.

Legal teams need ongoing education about regulatory compliance changes.

Given there are changes to local, state, or federal regulations, when legal teams refresh their knowledge using the documentation, they should find updated resources within one week of the compliance change being enacted.

Compliance Scorecard

The Compliance Scorecard offers a visual representation of a contract's adherence to various compliance standards through an easy-to-understand scoring system. Users can see at a glance how well their contracts measure up against essential criteria, enabling rapid identification of areas needing attention. This feature encourages continuous improvement and ensures that compliance concerns are addressed promptly.

Requirements

Scorecard Visualization

User Story

As a compliance officer, I want to see a clear scorecard of each contract's compliance so that I can quickly identify areas that need attention and ensure we meet all compliance standards.

Description

The Compliance Scorecard provides a visual representation of a contract's compliance with various standards. It transforms complex compliance data into an intuitive scoring system that enables users to quickly assess their contracts' adherence to essential criteria. This feature helps users identify areas that require improvement and enhances visibility into compliance efforts. By integrating data visualization techniques, the Compliance Scorecard enhances the user experience and supports better decision-making, ultimately facilitating ongoing compliance improvement and operational efficiency.

Acceptance Criteria

Scorecard Visualization - User accesses a contract in ClariDoc to review compliance metrics after a contract renewal.

Given the user has opened a contract, when they navigate to the Compliance Scorecard, then the scorecard should display a visual representation of compliance with all relevant standards with clear coloring indicating high, medium, and low compliance levels.

Scorecard Visualization - User wants to print the Compliance Scorecard for a presentation to stakeholders.

Given the user has accessed the Compliance Scorecard, when they click on the 'Print' button, then the scorecard should generate a printable version that maintains the visual integrity of the score representation and includes the date of generation.

Scorecard Visualization - Legal team member examines the findings on the scorecard after contract analysis.

Given the Compliance Scorecard has been generated, when the scorecard displays compliance scores, then all key compliance metrics should be accompanied by tooltips that provide explanations for each score and recommendations for improvement.

Scorecard Visualization - User analyzes a scorecard for multiple contracts to identify trends.

Given the user is viewing multiple Compliance Scorecards, when they select a filter to compare contracts, then the system should show a comparative visual overview indicating compliance trends across the selected contracts.

Scorecard Visualization - User integrates external compliance standards to assess contracts.

Given the user has defined external compliance standards in the system, when these standards are applied to the Compliance Scorecard, then all relevant scores should reflect updates according to the newly integrated standards.

Automated Compliance Alerts

User Story

As a contract manager, I want to receive automated alerts for compliance issues so that I can address potential risks before they become critical problems.

Description

This requirement focuses on integrating automated alerts within the Compliance Scorecard to notify users of potential compliance issues or deadlines. By utilizing real-time monitoring, the system will alert users when specific compliance thresholds are not met or when deadlines approach. Automated alerts ensure that users can respond swiftly to compliance risks, reducing the likelihood of oversights that could result in legal penalties. This feature enhances user awareness and prompts timely actions, aligning compliance processes with proactive management practices.

Acceptance Criteria

User receives automated compliance alerts for upcoming contract deadlines in the Compliance Scorecard.

Given a user has set up compliance thresholds for contracts, when a deadline approaches, then the user should receive an automated alert via email and in-app notification indicating the specific contract and associated deadline.

User is notified of compliance gaps during the contract review process.

Given a contract is uploaded to the Compliance Scorecard, when compliance checks are performed, then the user should receive a detailed alert outlining specific compliance gaps identified in the contract.

User accesses the Compliance Scorecard dashboard to view compliance statuses.

Given the user is logged into the ClariDoc system, when they navigate to the Compliance Scorecard, then they should see a visual representation with accurate compliance scores and areas needing attention, updated in real-time.

User wants to customize the compliance thresholds for specific contracts.

Given the user is on the Compliance Scorecard settings page, when they adjust the compliance thresholds, then the system should save and apply these thresholds to relevant contracts, updating alerts accordingly.

User checks the historical data of compliance alerts for a specific contract.

Given a contract has been under review for compliance, when the user requests the historical compliance alerts for that contract, then they should be presented with a log of all alerts received, including dates and actions taken.

A compliance alert is triggered due to a non-compliant clause in a contract.

Given a contract with non-compliant clauses is identified, when the compliance check is executed, then the user should receive an alert specifying the clause and the compliance requirement it fails to meet.

User receives a summary report of compliance alerts over the last month.

Given the user requests a summary report, when the report generation is completed, then they should receive a comprehensive summary detailing the number of alerts, types of compliance issues, and resolved vs unresolved issues.

Compliance Metrics Dashboard

User Story

As a legal analyst, I want to access a dashboard that provides detailed compliance metrics so that I can analyze trends over time and make informed decisions about our legal strategies.

Description

The Compliance Metrics Dashboard aggregates key compliance data and presents it in a comprehensive format. Users can filter and analyze compliance metrics based on various parameters, such as contract type, risk level, and time period. This dashboard is essential for tracking long-term compliance trends and identifying patterns that may require strategic adjustments. By providing historical data and detailed insights, the dashboard supports informed decision-making and strategic planning within legal operations, driving overall compliance performance.

Acceptance Criteria

User Filtering Compliance Metrics by Contract Type

Given a user selects specific contract types in the dashboard filters, When the user applies the filter, Then the dashboard should display only the compliance metrics related to the selected contract types, ensuring accurate data representation.

User Analyzing Compliance Trends Over Time

Given a user selects a specific time period in the dashboard filters, When the user views the metrics, Then the compliance trends should display properly aggregated data over the chosen time frame, facilitating long-term analysis.

User Accessing Compliance Data for Risk Levels

Given a user selects a risk level filter on the dashboard, When the user applies the filter, Then the dashboard should only show compliance metrics corresponding to the chosen risk level, ensuring precise insights on risk-related compliance.

User Viewing Historical Compliance Data

Given a user accesses the compliance metrics dashboard, When the user navigates to the historical data section, Then the dashboard should display a complete historical record of compliance scores and metrics for the specified contracts, enabling informed analysis.

User Responding to Compliance Alerts

Given a user who is subscribed to compliance alerts, When a compliance score falls below the predefined threshold, Then the user should receive timely notifications via email and on the dashboard indicating the compliance issue, facilitating prompt action.

User Exporting Compliance Reports

Given a user wants to generate a compliance report, When the user selects the export option and chooses the desired format (e.g., PDF, CSV), Then the system should successfully create and download the report reflecting the current compliance metrics.

User Customizing Dashboard Visuals

Given a user accesses the customization settings of the dashboard, When the user changes the visual representation of the compliance metrics (e.g., to bar chart or pie chart), Then the dashboard should immediately update to reflect the selected visualization, providing a tailored user experience.

Customizable Compliance Criteria

User Story

As a legal counsel, I want to customize the compliance criteria on the scorecard so that it accurately reflects our organization's specific compliance requirements and risks.

Description

This requirement allows users to define and customize compliance criteria according to their organizational needs. Different organizations may have unique compliance requirements based on industry standards or internal policies. By enabling customization, users can tailor the Compliance Scorecard to reflect their specific compliance landscape. This feature enhances the relevance of the scorecard, ensuring that it meets the user's needs and improves accuracy in measuring compliance against individualized benchmarks.

Acceptance Criteria

As a legal compliance officer in a corporation, I want to customize compliance criteria in the Compliance Scorecard to reflect my organization's insurance regulatory requirements so that I can accurately measure contract adherence.

Given that I am logged into ClariDoc, when I navigate to the Compliance Scorecard settings and define new criteria incorporating industry-specific standards, then the scorecard should successfully display these customized criteria.

As a contract manager, I want to see visual indicators on the Compliance Scorecard for contracts that do not meet my customized compliance criteria, so I can quickly identify and address potential compliance issues.

Given that I have added compliance criteria to the Compliance Scorecard, when I view the scorecard, then I should see a clear visual representation (e.g., red flags) for any contracts that do not meet the defined criteria.

As a procurement officer, I need to update compliance criteria in the Compliance Scorecard based on the latest compliance regulations, ensuring it reflects current legal standards for effective contract management.

Given that I am in the Compliance Scorecard interface, when I edit existing compliance criteria and save the changes, then the scorecard should update to reflect these changes immediately without errors.

As a legal advisor, I want to export the Compliance Scorecard with customized criteria to share with my team for review and feedback, so we can collaboratively improve our compliance processes.

Given that I have a customized Compliance Scorecard, when I select the export option, then the scorecard should generate a downloadable report that includes all current compliance criteria and scoring metrics.

As a compliance analyst, I want the ability to delete obsolete compliance criteria from the Compliance Scorecard to ensure that only relevant criteria are used for evaluation purposes.

Given that I am viewing the list of compliance criteria, when I select an obsolete criterion and choose to delete it, then the system should prompt for confirmation and, upon confirming, remove the criterion from the scorecard.

Integration with Document Management System

User Story

As a compliance auditor, I want the compliance scorecard to link with our document management system so that I can quickly access the corresponding contracts for detailed verification during audits.

Description

This requirement specifies the integration of the Compliance Scorecard feature with an existing document management system. The goal is to ensure that compliance assessments can be seamlessly linked to relevant contract documents for easy reference and verification. By integrating these systems, users can enhance their workflow efficiency, accessing compliance data directly associated with its source documents. This reduces manual efforts and improves the accuracy of compliance assessments, fostering a streamlined contract management process.

Acceptance Criteria

User accesses the Compliance Scorecard for a specific contract within the document management system.

Given the user has logged into the document management system and selected a contract, when they click on the Compliance Scorecard, then the system should display the Compliance Scorecard data linked to that specific contract.

Compliance assessments are updated automatically based on changes made to the contract in the document management system.

Given a contract document is modified within the document management system, when the Compliance Scorecard is accessed, then the scorecard should reflect the latest compliance assessment based on the updated document.

The user receives a notification when compliance scores drop below a predefined threshold.

Given the Compliance Scorecard is monitored for compliance scores, when a score falls below the predefined threshold for any contract, then the user should receive an alert notification via the document management system.

Users can filter contracts based on compliance scores within the document management system.

Given that the user is viewing the Compliance Scorecard dashboard, when they apply filters to display contracts by compliance score ranges, then the system should only display contracts that meet the selected criteria.

Generate a report summarizing compliance assessments from the Compliance Scorecard.

Given the user requests a compliance assessment report from the Compliance Scorecard feature, when the report is generated, then it should include all compliance scores and trends for the selected contracts over the specified time period.

The Compliance Scorecard data is secure and accessible only to authorized users.

Given that the user attempts to access the Compliance Scorecard, when the user does not have the appropriate permissions, then the system should deny access and display an unauthorized message.

Integration with the document management system is functioning correctly without data loss.

Given that the Compliance Scorecard is integrated with the document management system, when a compliance score is updated, then the corresponding data in the document management system should reflect the changes accurately without data loss.

Interactive Compliance Checklist

This feature replaces static checklists with an interactive, dynamic version that updates based on user responses and contract specifics. The Interactive Compliance Checklist not only helps users track compliance requirements but also suggests additional clauses or modifications based on users' inputs and regulatory changes. This adaptability optimizes the compliance process, ensuring thorough coverage of obligations.

Requirements

Dynamic Input Validation

User Story

As a compliance officer, I want real-time input validation on the compliance checklist so that I can ensure all entries meet required standards without errors.

Description

This requirement entails the implementation of a system that provides real-time validation of user inputs within the Interactive Compliance Checklist. It will ensure that all provided information meets compliance standards and regulatory requirements, effectively reducing errors and improving the accuracy of submissions. The dynamic validation process will enhance user experience by providing immediate feedback, helping users correct mistakes as they fill out the checklist, and ultimately leading to more reliable compliance reporting. Additionally, this feature will integrate seamlessly with the existing ClariDoc infrastructure, leveraging its NLP capabilities to assess inputs against a comprehensive database of regulations and compliance standards.

Acceptance Criteria

User populates the Interactive Compliance Checklist with contract details and compliance requirements.

Given the user has input contract details, When they submit the information, Then the system should validate all inputs against current compliance standards and provide immediate feedback on any errors or missing information.

User modifies existing inputs within the Interactive Compliance Checklist based on updated contract clauses or regulations.

Given the user updates a compliance-related input, When they make the change, Then the system dynamically re-evaluates the compliance status and suggests additional clauses if necessary.

User receives real-time alerts as they fill out the Interactive Compliance Checklist.

Given the user is actively filling out the checklist, When a compliance threshold is met or exceeded, Then the system should alert the user immediately and provide recommendations for corrective actions.

Compliance officer reviews the interactive checklist submissions from multiple users.

Given multiple users have submitted their checklists, When the compliance officer accesses the review dashboard, Then they should see a summary of compliance statuses and any outstanding issues for further action.

User accesses historical input data from previous checklist submissions for analysis.

Given the user requests historical data, When they select a previous submission, Then the system should accurately display all previously submitted inputs along with validation results for full transparency.

Integration of Dynamic Input Validation into the existing ClariDoc platform.

Given the ClariDoc infrastructure is in place, When the dynamic input validation feature is implemented, Then it should work seamlessly without any disruption to existing functionalities or user experiences.

Adaptive Clause Recommendations

User Story

As a legal professional, I want the checklist to recommend clauses based on my inputs so that I can enhance contract compliance and mitigate risks effectively.

Description

This requirement focuses on developing an engine within the Interactive Compliance Checklist that analyzes user inputs and contract details to suggest relevant clauses or modifications. This feature will utilize machine learning algorithms to assess previous user behavior and compliance requirements, offering tailored recommendations that evolve with regulatory changes or specific contract needs. By providing these suggestions, users can optimize their contract terms, ensuring all necessary clauses are included and reducing the potential for oversight. This feature will not only improve compliance rates but also facilitate a more efficient contract review process.

Acceptance Criteria

User inputs contract details that include specific compliance requirements during the creation of a new contract in ClariDoc.

Given a user provides specific compliance requirements, when they submit the contract for review, then the system should suggest relevant clauses and modifications based on those requirements with at least 95% accuracy.

A legal team is reviewing a contract that includes regulatory compliance sections and wants to ensure nothing is overlooked.

Given the contract is submitted for review, when the user utilizes the Interactive Compliance Checklist, then the system should dynamically update with additional required clauses based on the user responses and identified compliance gaps.

A user modifies contract details to accommodate new regulations and needs updated recommendations from the system.

Given the user updates contract clauses in response to recent regulatory changes, when they request clause recommendations, then the system should provide updated adaptive clause suggestions that reflect the latest regulations and user inputs.

Users are collaborating in real-time on a contract with compliance updates.

Given multiple users are accessing the Interactive Compliance Checklist simultaneously, when one user makes an update, then all users should see the updated recommendations in real-time without having to refresh the page.

Compliance officers are tracking compliance through a historical review of previous contracts.

Given the compliance officer accesses historical contracts, when they analyze past user behavior and compliance requirements, then the system should generate insights and suggest improvements for future compliance checklists based on data trends.

A user receives a notification about a new regulatory requirement relevant to their contracts.

Given a regulatory change occurs, when the user accesses the Interactive Compliance Checklist, then the system should highlight any clauses affected by the new requirement and suggest modifications to maintain compliance.

Audit Trail Functionality

User Story

As an auditor, I want to see a detailed history of changes made in the compliance checklist so that I can verify adherence to compliance protocols during audits.

Description

This requirement involves implementing an audit trail feature within the Interactive Compliance Checklist that records all user interactions and changes made to the checklist. The audit trail will create a secure, immutable log that tracks who made changes, what changes were made, and when they occurred. This feature is crucial for accountability and transparency, providing legal teams with a reliable record of compliance efforts. It will also assist in internal audits and compliance verification processes, ensuring that all actions taken are documented and can be reviewed as needed. Integration with ClariDoc’s existing security features will be essential to maintain data integrity and privacy.

Acceptance Criteria

User updates a compliance checklist and the audit trail automatically records the changes made, including the user's identity and timestamp.

Given a user is logged in and has access to the Interactive Compliance Checklist, when they make changes to the checklist, then an entry should be created in the audit trail that includes the user's ID, details of the change, and the exact timestamp.

A compliance officer reviews the audit trail for a specific checklist to ensure accountability and compliance with internal policies.

Given a compliance officer accesses the audit trail for a specific compliance checklist, when they request to view the audit log, then all changes made to that checklist should be displayed chronologically, showing the user responsible for each change.

An internal auditor needs to verify compliance efforts by accessing the audit trail of the Interactive Compliance Checklist.

Given an internal auditor wants to review compliance efforts, when they access the audit trail, then they should be able to filter the log by date range and user to analyze specific compliance activities and their timing.

A user attempts to delete an entry from the audit trail and receives a warning message.

Given a user tries to delete an audit trail entry, when they attempt the deletion, then they should receive a message indicating that deletion is not allowed and that all actions must remain logged for accountability.

The system performs a routine check to ensure that all audit trail data is securely stored and protected from unauthorized access.

Given the system is performing a security check, when the audit trail entries are accessed, then only authorized personnel should be able to view the logs, ensuring that integrity and privacy are upheld.

The system provides a mechanism for generating a report from the audit trail for external compliance verification.

Given a user requests a compliance verification report, when they generate the report from the audit trail, then it should include all relevant interactions related to a specific compliance checklist, formatted clearly for external review.

User-Friendly Interface Design

User Story

As a user, I want a clean and intuitive interface for the compliance checklist so that I can efficiently manage compliance requirements without confusion.

Description

This requirement specifies the need for creating a more intuitive and visually appealing user interface for the Interactive Compliance Checklist. The design will emphasize usability, ensuring that users can easily navigate, input data, and understand instructions. Features such as tooltips, help sections, and a clean layout will improve the overall user experience and facilitate quicker completion of compliance tasks. The new design should be tested with end-users to gather feedback and iterate accordingly, ensuring it meets the needs of both seasoned legal professionals and less experienced users without compromising functionality.

Acceptance Criteria

User navigates to the Interactive Compliance Checklist from the ClariDoc dashboard to start compliance tasks.

Given the user is on the ClariDoc dashboard, when they click on the Interactive Compliance Checklist, then the user should be directed to a well-organized layout with labeled sections and an intuitive navigation menu.

A legal professional inputs contract data into the Interactive Compliance Checklist to assess compliance.

Given the legal professional is on the Interactive Compliance Checklist page, when they input relevant contract data and select options from drop-down menus, then the system should dynamically update the checklist based on the inputs without page refresh.

A user accesses the Interactive Compliance Checklist and requires clarification on how to input specific regulatory details.

Given the user is viewing the Interactive Compliance Checklist, when they hover over the input fields, then tooltips should appear with concise instructions or examples to guide the user in real-time.

A less experienced user attempts to complete a compliance task using the Interactive Compliance Checklist.

Given the user is unfamiliar with compliance terminology, when they access the help section from the checklist, then they should see a comprehensive FAQ with definitions and examples tailored for beginners.

The end-user tests the Interactive Compliance Checklist for responsiveness during compliance task completion on a mobile device.

Given the user is accessing the checklist on a mobile device, when they navigate through the checklist, then all elements should be responsive and maintain usability without losing functionality or layout clarity.

Legal review feedback is implemented on the Interactive Compliance Checklist before the final launch.

Given that user testing has been conducted, when feedback from at least five end-users is collected, then necessary adjustments should be made to the design and functionality based on the consensus to improve user experience.

Integration with Regulatory Updates

User Story

As a compliance manager, I want the checklist to automatically update with new regulations so that I can stay compliant without constant manual checks.

Description

This requirement focuses on establishing a connection between the Interactive Compliance Checklist and an external regulatory updates database. This integration will allow the checklist to automatically incorporate new compliance standards and regulations, ensuring that users are always working with the most up-to-date information. By facilitating real-time updates, this feature will significantly reduce the manual effort required to keep the checklist current, thereby enhancing its reliability. Notifications will also be sent to users when updates occur, keeping them informed and compliant.

Acceptance Criteria

User accesses the Interactive Compliance Checklist and the system seamlessly connects to the external regulatory updates database to retrieve the latest compliance information.

Given the user is accessing the Interactive Compliance Checklist, when the checklist retrieves data from the external regulatory database, then the latest compliance standards must be displayed in the checklist without lag or errors in less than 2 seconds.

The system automatically updates the Interactive Compliance Checklist when new regulations are added to the external regulatory updates database.

Given a new regulation is published in the external database, when the database is updated, then the checklist should reflect the new regulation within 5 minutes and notify the user of the update via email.

A user updates their compliance responses in real-time, and the system suggests additional clauses based on the current regulatory requirements.

Given the user modifies their compliance responses, when the user submits the changes, then the system should provide at least three relevant clause suggestions that align with the updated responses dynamically and instantly.

The user receives notifications for regulatory updates relevant to their compliance checklist.

Given there is a regulatory update that pertains to the user's checklist, when the update occurs, then the user should receive a notification within 10 minutes of the update, detailing what's new and requiring attention.

A compliance manager reviews the Interactive Compliance Checklist and assesses its coverage of current regulations following the latest updates.

Given the compliance manager is reviewing the checklist, when they compare it with the latest regulatory requirements, then there should be no gaps in compliance coverage, ensuring 100% alignment with the most current regulations.

The user attempts to access the Interactive Compliance Checklist without an internet connection and then later reconnects to the network.

Given the user's device is offline, when the user reconnects to the internet, then the checklist must automatically sync with the external regulatory updates database and fetch any new updates within 1 minute.

Guided Review Alerts

Guided Review Alerts notify users when compliance issues arise during the automated review process, providing context-sensitive guidance on addressing these issues. By offering step-by-step instructions tailored to the specific nature of the compliance concern, this feature empowers legal professionals to rectify potential problems immediately, enhancing overall contract integrity and compliance accuracy.

Requirements

Compliance Issue Notification

User Story

As a legal professional, I want to receive instant notifications when compliance issues arise so that I can address them quickly and maintain contract integrity.

Description

The Compliance Issue Notification requirement involves the implementation of a real-time alert system that flags compliance issues detected during the contract review process. When a potential compliance concern is identified, users will receive immediate notifications detailing the specific issue, its implications, and recommended actions to rectify it. This functionality not only ensures that legal professionals are promptly alerted to potential risks, but it also facilitates timely rectifications, significantly enhancing the integrity and compliance accuracy of contracts. By integrating this requirement into ClariDoc, users will benefit from a proactive approach to risk management, helping to prevent larger compliance issues down the line.

Acceptance Criteria

User receives a real-time alert when a compliance issue is detected during the automated contract review process.

Given a contract under review, when a compliance issue is detected, then the user receives a notification detailing the issue, its implications, and recommended actions.

User can access detailed information about the compliance issue from the notification alert.

Given a user receives a compliance issue notification, when they click on the notification, then they are directed to a detailed view of the compliance issue and suggested corrective actions.

User can dismiss a notification after reviewing the compliance issue.

Given a compliance issue notification, when the user reviews the information, then they can choose to dismiss the notification, which should reflect in their alert history.

User receives guided review alerts for different types of compliance issues categorized by severity.

Given a contract review, when a compliance issue is flagged, then users receive guided review alerts categorized as low, medium, or high severity, along with appropriate actions for each category.

User can set preferences for receiving alerts regarding certain compliance issues.

Given a settings page, when a user specifies their preferences for compliance issue notifications, then those preferences are saved and applied when new compliance issues are detected.

User can track the status of resolved compliance issues.

Given a compliance issue has been resolved, when the user accesses their overview page, then they can see a list of resolved compliance issues along with timestamps of resolution.

User is notified if a compliance issue reoccurs in subsequent reviews of the same contract.

Given a contract with a previously resolved compliance issue, when that issue is detected again in future reviews, then the user receives a notification indicating the issue has recurred.

Context-Sensitive Guidance

User Story

As a legal team member, I want to receive specific guidance on how to resolve compliance issues so that I can efficiently correct them without unnecessary delays.

Description

The Context-Sensitive Guidance requirement focuses on delivering tailored advice and instructions to users when compliance issues are flagged during the review process. This feature aims to provide step-by-step guidance that is specific to the nature of the compliance concern, ensuring that users clearly understand the necessary actions to take. By offering contextual insights, this requirement enhances user efficiency, minimizes confusion, and supports legal professionals in resolving compliance concerns effectively. The goal is to empower users to make informed decisions based on immediate, relevant information, thus reinforcing the overall compliance framework within ClariDoc.

Acceptance Criteria

User receives a Guided Review Alert when a compliance issue is detected during contract review.

Given a user is reviewing a contract and a compliance issue is identified, when the alert is triggered, then the user should receive a notification detailing the compliance issue and a step-by-step guide on how to resolve it.

User follows the step-by-step guidance provided in the Guided Review Alert to address a compliance issue.

Given the user follows the instructions provided in the Guided Review Alert, when the user completes the steps, then the compliance issue should be marked as resolved in the system.

User interacts with multiple compliance issues during a single contract review session.

Given multiple compliance issues arise during the contract review, when the user receives the alerts, then each compliance issue should be accompanied by its own tailored guidance and should not overlap or cause confusion with other alerts.

User reviews a compliance issue resolved through the Guided Review Alert process.

Given a user has addressed a compliance issue using the provided guidance, when the user revisits the contract, then the system should display a historical log of the compliance issue, including details of the actions taken.

User interacts with the context-sensitive guidance feature in a contract with no compliance issues.

Given there are no compliance issues in a contract, when the user initiates a review, then no Guided Review Alerts should be triggered, and the user should receive a confirmation that the contract is compliant.

User attempts to access guidance for a compliance issue but lacks necessary permissions.

Given a user attempts to access guidance for a compliance issue without sufficient permissions, when the user makes the request, then they should receive a notification indicating insufficient permissions and guidance should not be displayed.

User updates the compliance issue status after following the guidance.

Given a user updates the status of a compliance issue after acting on the guidance, when the user submits the update, then the system should reflect the new status and notify relevant stakeholders of the resolution.

User Feedback Mechanism

User Story

As a user, I want to provide feedback on the compliance notifications I receive so that I can contribute to the ongoing improvement of the feature and its relevance to my tasks.

Description

The User Feedback Mechanism requirement involves incorporating a feature that allows users to provide feedback on the effectiveness and clarity of the guided review alerts. By enabling users to rate the helpfulness of the alerts and suggest improvements, this mechanism will gather invaluable insights that can inform future updates and refinements to the feature. This ongoing feedback loop will ensure that the guided review alerts continuously evolve to meet users' needs effectively, thereby enhancing user satisfaction and the overall functionality of ClariDoc.

Acceptance Criteria

User initiates a guided review of a contract and receives a compliance alert regarding a potential issue.

Given the user is reviewing a contract, when a compliance issue is detected, then a guided review alert should be triggered, providing clear context-sensitive instructions on how to resolve the issue.

User submits feedback on the clarity of the guided review alert after following the provided instructions.

Given the user has followed the guided review alert instructions, when the user rates the alert's helpfulness, then the feedback should be stored effectively in the system and made available for analysis.

Admin reviews collected user feedback to assess the effectiveness of the guided review alerts.

Given that multiple users have submitted feedback, when the admin accesses the feedback report, then the report should accurately display overall ratings and suggested improvements for the guided review alerts.

User suggests an enhancement to the guided review alert feature based on their experience.

Given the user has provided feedback, when the user submits a suggestion for improvement, then the system should confirm the submission and categorize the suggestion for future consideration.

User wants to understand the frequency of compliance alerts in the guided review process over a specific timeframe.

Given the user accesses the analytics dashboard, when they select a time range, then the dashboard should accurately display the number of compliance alerts triggered during that period and their associated ratings.

Alert Customization Options

User Story

As a legal professional, I want to customize my notification settings for compliance issues so that I can focus on the most relevant alerts without being overwhelmed.

Description

The Alert Customization Options requirement enables users to configure their notification settings according to their preferences. This feature will allow users to set thresholds for alerts, choose specific compliance issues they wish to be notified about, and determine how notifications are delivered (e.g., via email, within the app, or as push notifications). By providing customization capabilities, this requirement enhances the user experience, allowing each legal professional to tailor alerts to their workflow needs, thus minimizing unnecessary distractions and ensuring that critical issues are prioritized.

Acceptance Criteria

User Configures Notification Preferences for Compliance Issues.

Given a user is logged into ClariDoc, when they navigate to the alert customization options, then they should be able to set thresholds for alerts, select specific compliance issues for notification, and choose their preferred notification delivery method (email, in-app, or push notifications).

User Receives Customized Alert for a Specific Compliance Issue.

Given a user has customized their alert preferences, when a compliance issue that matches the user's selected criteria arises during the review process, then the user should receive a notification according to their chosen method of delivery with context-sensitive guidance on addressing the issue.

User Edits Existing Notification Settings.

Given a user has previously set notification preferences, when they access the alert customization options and modify at least one setting, then their changes should be saved, and the user should receive a confirmation message indicating the update was successful.

User Tests Receiving Alerts After Customization.

Given a user has configured their alert preferences, when they trigger a compliance issue in a test contract, then they should receive a notification as per their selected preferences within 5 minutes of issue detection.

User Views a Summary of Alert Settings.

Given a user is on the alert customization options page, when they select the 'View Summary' option, then they should see a comprehensive overview of their current alert settings and preferences.

User Deactivates an Alert Category.

Given a user has set alerts for multiple compliance issues, when they choose to deactivate notifications for a specific compliance category, then that category should no longer trigger any notifications according to their preferences.

User Receives Help Documentation for Alert Customization.

Given a user is on the alert customization options page, when they click on the help icon, then they should be redirected to the help documentation that provides guidance on configuring alerts effectively.

Integration with External Compliance Databases

User Story

As a legal professional, I want ClariDoc to integrate with external compliance databases so that I can receive the most current and relevant information regarding compliance issues.

Description

The Integration with External Compliance Databases requirement focuses on connecting ClariDoc with relevant compliance databases to enrich the context and accuracy of the alerts generated. By sourcing real-time compliance data and regulations from external databases, this feature will ensure that the guided review alerts are not only insightful but also reflect the latest compliance requirements. This integration will enhance the platform’s capability to provide actionable guidance and validate compliance issues effectively, thereby strengthening the overall risk management approach for legal professionals.

Acceptance Criteria

Integration with External Compliance Databases successfully retrieves compliance data during a contract review process.

Given that a user initiates a contract review, when the integration with the external compliance database is active, then the system must retrieve the latest compliance regulations relevant to the contract in question.

Guided Review Alerts provide real-time notifications concerning compliance issues based on external database inputs.

Given that a compliance issue is detected during the review, when the external compliance database identifies the issue, then the system should trigger a guided review alert that includes context-specific guidance for resolution.

The integration maintains data accuracy and relevance over time as compliance regulations change.

Given that compliance regulations are updated in the external database, when the system performs a scheduled data sync, then the alerts generated should reflect the most current compliance requirements available from the database.

Users can easily access and understand the guided review instructions provided by alerts generated from the integration.

Given that a guided review alert is issued, when a user views the alert, then the instructions must be clear, concise, and actionable, allowing the user to address the compliance issue effectively.

The system provides comprehensive logging of all compliance alerts issued, including their resolution status.

Given that a compliance alert is issued, when the issue is resolved or acknowledged by a user, then the system must log this action with a timestamp and user identification for auditing purposes.

Users are notified of any failures in the integration with external compliance databases during a contract review.

Given that a compliance database integration error occurs during a contract review, when this error is detected, then the system must notify the user of the failure and provide guidance on how to troubleshoot the issue.

The integration supports multiple external compliance databases for broader coverage.

Given that the user wants to add additional compliance databases, when the feature is configured, then the system must allow successful connections to multiple databases and generate alerts based on the data retrieved from all connected sources.

Regulation Tracker

The Regulation Tracker is a monitoring tool that keeps users updated on relevant changes in legislation and industry regulations. By automatically alerting users to important updates that may impact existing contracts, it ensures that all agreements remain compliant over time, promoting proactive management of legal obligations and reducing the risk of running afoul of new laws.

Requirements

Automated Regulation Monitoring

User Story

As a compliance officer, I want to receive automated alerts about changes in regulations so that I can ensure our contracts remain compliant and mitigate any legal risks.

Description

The Automated Regulation Monitoring requirement outlines the need for ClariDoc to continuously scan and identify changes in relevant legislation and industry regulations. This feature will integrate with the existing platform to deliver timely alerts to users regarding updates that may affect the compliance status of their contracts. By providing a central dashboard where users can view recent regulatory updates, ClariDoc enhances proactive management of legal obligations. This capability reduces the risk of non-compliance, allowing corporate legal teams and law firms to stay informed and responsive to the ever-changing legal landscape, ultimately ensuring that contracts remain valid and enforceable in light of new laws.

Acceptance Criteria

As a corporate legal team member, I want to receive alerts for any changes in regulations that might affect our existing contracts, ensuring compliance and minimizing legal risks.

Given that the regulation tracker is active, when a relevant legislative update occurs, then an alert is sent to the designated user email within 24 hours of the update being published.

As a law firm partner, I want to access a central dashboard to view the most recent regulatory updates and their potential impacts on contracts, facilitating informed decision-making.

Given that I am logged into ClariDoc, when I navigate to the regulation tracker dashboard, then I should see a list of the latest regulatory changes, organized by date and relevance to our contracts.

As an administrator, I want to customize the alert settings for different users based on their roles so that they receive relevant notifications about regulatory changes.

Given that I am in the settings section of the regulation tracker, when I configure alert preferences for a user, then those preferences should be saved and applied for future relevant updates for that user.

As a compliance officer, I want to generate reports summarizing regulatory changes and their impacts on our contractual obligations for internal audits.

Given that I am on the reports page, when I request a report for the last quarter, then the system should generate a detailed report on regulatory updates that occurred and their significant impacts on our contracts.

As a legal intern, I want to view historical regulatory updates, so I can understand the timeline of changes and their impacts on legal obligations.

Given that I am on the historical updates page, when I select a specific date range, then I should be able to see all regulatory changes that occurred within that timeframe, along with their details and impacts.

As a user managing multiple contracts, I want to filter regulatory updates by contract type to ensure I only receive alerts pertinent to my specific agreements.

Given that I am on the regulation tracker, when I apply a filter for contract type, then the alerts displayed should only include relevant updates associated with that specific type of contract.

As a contract manager, I want to ensure that the alert system is operational and that I can receive a test notification to confirm functionality.

Given that the regulation tracker is implemented, when I initiate a test alert, then I should receive a notification on my registered email and within the ClariDoc application confirming the alert sent successfully.

User Notification System

User Story

As a legal professional, I want to customize my notification settings for regulation updates so that I can prioritize information relevant to my role and take timely action to remain compliant.

Description

The User Notification System is essential for alerting users proactively about any updates or changes detected by the Regulation Tracker. This requirement entails implementing a robust notification mechanism that can deliver alerts through various channels such as email, in-app notifications, or SMS. Users should be able to customize their notification preferences to receive updates on specific regulations relevant to their industry or jurisdiction. This feature will ensure that users are always aware of important compliance information and allow them to take necessary actions swiftly, thus enhancing the effectiveness of their contract management processes.

Acceptance Criteria

User opts to receive notifications for changes in industry regulations related to data protection.

Given that the user is registered and logged into the ClariDoc platform, When the user accesses the notification settings and selects 'Data Protection' from the list of regulations, Then the user should successfully save their preference and receive a confirmation message.

User receives an email alert about an update in legislation affecting their contracts.

Given that a new regulation update is detected by the Regulation Tracker, When the user has enabled email notifications for that specific regulation, Then the user should receive an email alert within 15 minutes of the update being detected.

User wants to adjust notification preferences after initially setting them.

Given that the user has previously set notification preferences, When the user accesses the notification settings and changes the preferences to 'SMS' for regulatory updates, Then the system should save the new preference and reflect it in the user's notification settings summary.

User receives an in-app notification for a new regulation that affects their compliance status.

Given that a regulation update is applicable to the user's current contracts, When the user logs into ClariDoc, Then an in-app notification should be displayed at the top of the dashboard, highlighting the new regulation and its implications.

User evaluates the effectiveness of the User Notification System after receiving multiple alerts.

Given that the User Notification System has sent several alerts regarding new regulatory changes over the past month, When the user evaluates the notifications received, Then they should confirm that all alerts relevant to their selected preferences were received without any missed updates.

User opts to unsubscribe from notification updates about a specific regulation.

Given that the user has previously subscribed to notifications for 'Environmental Regulations,' When the user selects the 'Unsubscribe' option for that regulation in the notification settings, Then the user should be removed from the notification list for that specific regulation, confirmed by a success message.

User tests the SMS notification system for regulatory updates.

Given that the user has selected SMS as a preferred notification method for updates, When the Regulation Tracker detects a significant regulatory change, Then the user should receive an SMS alert within 15 minutes detailing the update and any necessary actions required.

Regulation Impact Analysis Tool

User Story

As a contracts manager, I want to analyze how new regulations will impact our existing contracts so that I can make informed decisions about potential amendments and avoid legal risks.

Description

The Regulation Impact Analysis Tool requirement includes developing a feature that assesses the impact of regulatory changes on existing contracts. This tool will analyze contract clauses in relation to the updated regulations and identify any potential compliance gaps or necessary modifications. By providing a detailed impact report, users can better understand how new laws may affect their contractual obligations, enabling informed decision-making and risk mitigation. This integration not only supports compliance but also strengthens the users' ability to manage their legal risks efficiently.

Acceptance Criteria

Analysis of Regulatory Impact on Existing Contracts

Given an updated regulatory change, when a user invokes the Regulation Impact Analysis Tool on existing contracts, then the tool should generate a detailed impact report highlighting compliance gaps and necessary modifications for each relevant contract clause.

Automated Alert System for Regulation Changes

Given an event of regulatory update, when a user opts into notifications from the Regulation Tracker, then the system should send automated alerts to the user within 24 hours of the change with a summary of potential impacts on existing contracts.

Compliance Gap Identification in Contracts

Given a set of existing contracts and a new regulation, when the Regulation Impact Analysis Tool is applied, then the system must accurately identify all clauses within the contracts that are non-compliant due to the new regulation, with specific reference to the relevant sections of the regulation.

User Interface for Viewing Impact Reports

Given that an impact report has been generated, when a user navigates to the 'Impact Reports' section in ClariDoc, then the user should be able to view and download a comprehensive report summarizing the regulatory impacts, including visual representations such as charts or tables for clarity.

Integration with Contract Management System

Given that the Regulation Impact Analysis Tool is used, when the tool identifies compliance gaps, then the system should allow users to create action items or modify contracts directly from the impact report for streamlined compliance management.

Customization of Notification Preferences

Given the Regulation Tracker feature, when a user accesses their notification settings, then the system should provide the user with options to customize which types of regulatory changes they want to be alerted about, ensuring relevance and reducing notification overload.

Historical Tracking of Regulatory Changes

Given that the Regulation Tracker logs previous regulatory changes, when a user queries for historical compliance updates, then the system should present a chronological summary of past alerts and measures taken, enabling users to assess trends over time.

Centralized Regulation Database

User Story

As a legal researcher, I want a centralized database of regulations so that I can quickly reference and verify compliance requirements relevant to our contracts without having to search through disparate sources.

Description

The Centralized Regulation Database will serve as a comprehensive repository of all relevant legislation and compliance requirements that users can reference. This database should be regularly updated with new laws and modifications, maintaining accuracy and relevance. Users can access this database through ClariDoc to review compliance standards and ensure that their practices align with current regulatory expectations. The availability of a centralized source of truth will significantly enhance users' ability to stay compliant amidst regulatory changes, thereby reducing information overload and easing the burden of tracking multiple regulations.

Acceptance Criteria

User Accessing the Centralized Regulation Database

Given that a user is logged into ClariDoc, when they navigate to the Regulation Tracker section, then they should be able to access the Centralized Regulation Database without encountering any errors.

Updating the Centralized Regulation Database

Given that a new legislative update is available, when the update is uploaded to the Centralized Regulation Database, then the database should reflect the new information within 24 hours with all relevant details accurately displayed.

Search Functionality in the Centralized Regulation Database

Given that a user is searching for specific legislation within the Centralized Regulation Database, when they input relevant keywords into the search bar, then the system should return results that contain those keywords within 5 seconds.

User Notifications for Regulation Changes

Given that a user has opted into notifications, when a change occurs in relevant legislation affecting contracts, then the user should receive an alert via email and within the ClariDoc application detailing the change within 1 hour of the update.

Compliance Verification through the Centralized Regulation Database

Given that a user reviews a contract in ClariDoc, when they reference the Centralized Regulation Database, then they should be able to verify the compliance status of the contract against the most current regulations, with all relevant compliance standards displayed clearly.

Regular Maintenance and Accuracy Checks of the Database

Given that the Centralized Regulation Database must remain accurate, when a scheduled review occurs, then the database should be validated for completeness and updated as necessary, with results documented and any discrepancies flagged.

User Training for Utilizing the Centralized Regulation Database

Given that the Centralized Regulation Database has been implemented, when a training session is conducted for users, then at least 90% of participants should report understanding how to access and utilize the database effectively via a post-training survey.

Integration with Document Management System

User Story

As a corporate lawyer, I want to integrate our document management system with the Regulation Tracker, so that I can automatically link regulatory updates to the contracts I manage for quick access to compliance information.

Description

This requirement entails developing an integration feature that allows the Regulation Tracker to seamlessly connect with existing document management systems used by clients. By doing so, users can directly link regulatory updates with specific contracts, enabling efficient tracking of compliance status in relation to individual documents. This integration will streamline workflows, reduce redundancy, and enhance visibility into how regulatory changes affect various aspects of contract management, ensuring that legal teams can maintain compliance more efficiently while handling large volumes of documentation.

Acceptance Criteria

Integration with Document Management System allows users to access regulatory updates directly linked to specific contracts.

Given a user accesses the Regulation Tracker, when they select a specific contract, then all relevant regulatory updates must be displayed in a linked section.

Users receive real-time alerts for legislative changes affecting their contracts when integration is implemented.

Given a new legislative update occurs, when the event is triggered through the integration, then all affected contracts must notify the users via an alert notification.

Regulatory updates can be filtered based on contract categories for better management and oversight.

Given the integration is live, when a user applies filters based on contract categories, then only the relevant regulatory updates must be shown corresponding to the selected categories.

The integration must provide a detailed history of all regulatory changes related to a particular contract.

Given a user selects a contract, when they view the history of regulatory updates, then all changes should be listed chronologically with dates and descriptions.

Users should have the capability to manage document versions corresponding to regulatory updates linked through the integration.

Given a user uploads a new version of a contract, when they link it with a regulatory update, then the system must ensure version integrity and display a notification of any compliance impacts.

Clause Library Integration

The Clause Library Integration feature connects users with a repository of pre-approved, compliant clauses tailored to various regulatory environments. This resource allows users to streamline the contract drafting process, ensuring that all included clauses meet compliance standards while saving time and reducing the potential for errors during contract creation.

Requirements

Centralized Clause Repository

User Story

As a corporate attorney, I want to access a centralized library of pre-approved clauses so that I can quickly draft compliant contracts without the risk of including outdated or non-compliant language.

Description

The Centralized Clause Repository requirement ensures that all users have access to a comprehensive database of pre-approved clauses that meet regulatory standards. This repository will facilitate the quick insertion of compliant clauses during contract drafting, significantly reducing the risk of including non-compliant or outdated language. By enabling users to quickly find and select clauses that fit their specific needs, the repository enhances efficiency in contract creation, promotes compliance, and minimizes legal risks. Integration with the existing contract drafting workflow is crucial, allowing for seamless access and collaboration while ensuring that all clauses are consistently updated according to the latest legal requirements.

Acceptance Criteria

Centralized Clause Repository Access and Usage

Given a user with appropriate access rights, when they search for a clause using keywords in the Centralized Clause Repository, then they should receive a list of relevant pre-approved clauses that match the keywords.

Insertion of Clauses into Contracts

Given a user has selected a compliant clause from the Centralized Clause Repository, when they insert this clause into an active contract template, then the clause should populate correctly without any formatting issues.

Update Notification for Clause Repository

Given that an update is made to a clause in the Centralized Clause Repository, when a user accesses the repository, then they should see a notification indicating the number of updated clauses since their last visit.

Compliance Check for Inserted Clauses

Given a user has inserted clauses into a contract, when they run a compliance check using ClariDoc, then the system should validate that all inserted clauses meet current regulatory standards without any errors.

Clause Version History Tracking

Given a user is viewing a clause in the Centralized Clause Repository, when they access the version history, then they should see all past versions of the clause along with timestamps and change details.

Search Filters for Clause Repository Optimization

Given a user is searching for clauses in the Centralized Clause Repository, when they apply filters (e.g., regulation type, clause category), then the repository should narrow down results accurately based on the selected filters.

Clause Version Control

User Story

As a compliance officer, I want to track the revisions of clauses in the Clause Library so that I can ensure we are using the most up-to-date and compliant language in our contracts.

Description

The Clause Version Control requirement provides functionality to track and manage different versions of clauses within the Clause Library. This feature will enable users to view the history of changes made to each clause, including who made the changes and when. This is essential for ensuring transparency and accountability, making it easier to identify the most current versions of clauses and revert to previous versions if necessary. By implementing version control, users can maintain compliance with regulatory changes and internal policies more effectively, reducing the likelihood of using outdated clauses in contracts.

Acceptance Criteria

Clause Version Tracking for Document Review

Given a user accesses the Clause Library, when they select a specific clause, then they should see a detailed history of all versions of that clause including timestamps and the identity of the user who made the changes.

Reverting to Previous Clause Versions

Given a user views the version history of a clause, when they select an older version and click 'Revert', then the clause should return to the selected version with a confirmation message displayed to the user.

Compliance Verification During Clause Drafting

Given a user is drafting a contract using clauses from the Clause Library, when they insert any clause, then the system should automatically check its compliance status and notify the user if there are any compliance issues.

User Notifications for Clause Updates

Given there is a change in the version of a clause in the Clause Library, when a user has used that clause in their documents, then they should receive a notification about the update along with details of the changes made.

Search Functionality for Clause Versions

Given a user is searching for a specific clause, when they enter search criteria, then the system should return all relevant clauses along with their current and previous versions sorted by most recent updates.

Access Control for Clause Modifications

Given a user attempts to access the version history of a clause, when their access rights are insufficient, then they should receive an error message indicating lack of permission to view or modify the clause.

Audit Trail for Clause Changes

Given a user has made changes to a clause, when they return to the clause in the Clause Library, then the audit trail should show all changes made, detailing what was altered and the date of modification.

Real-Time Collaboration Tools

User Story

As a paralegal, I want to collaborate with my team in real-time while drafting contracts so that we can quickly iterate on the documents and ensure accuracy before final submission.

Description

The Real-Time Collaboration Tools requirement calls for features that facilitate simultaneous editing and feedback on clause selection and contract drafts among legal teams. This will enable multiple users to collaborate within ClariDoc in real time, reducing the iteration time and speeding up the draft review process. This feature will support comments, track changes, and allow for immediate updates to the Clause Library. Providing these tools enhances communication and efficiency within teams, ensuring that legal documents are prepared faster while maintaining high quality and adherence to compliance requirements.

Acceptance Criteria

User A and User B are working on a contract draft in ClariDoc and need to make simultaneous edits to specific clauses while providing feedback to each other in real time.

Given User A and User B have the contract draft open, when User A edits a clause, then User B should see the changes in real time without refreshing the page.

Multiple users are collaborating on a contract draft and need to leave comments on specific clauses for review and discussion.

Given a contract draft is open, when a user selects a clause and leaves a comment, then all other users should be able to view that comment in real time and respond to it.

A legal team is finalizing a contract draft and needs to track changes made by different users to ensure all modifications are visible and can be reviewed.

Given multiple users have made changes to a contract draft, when the document is saved, then a 'Track Changes' view should display all edits made by each user distinctly.

Users are adding clauses from the Clause Library to a contract draft and need immediate updates to reflect these additions in all collaborators’ views.

Given a user adds a clause from the Clause Library, when the clause is inserted into the draft, then all other users should see the new clause in real time without refreshing.

A user needs to resolve comments made on a specific clause before finalizing the contract draft.

Given comments are present on a specific clause, when a user resolves a comment, then the comment should be marked as resolved and removed from the active comment list for all users.

The legal team wants to ensure that all changes made in the draft adhere to compliance requirements before submitting for approval.

Given changes have been made to the contract draft, when the compliance check feature is triggered, then any non-compliant edits should be identified and flagged for review prior to submission.

Users are looking to quickly identify the most recent edits made by their teammates in the contract draft.

Given the contract draft has multiple changes, when a user views the document’s history, then it should clearly display the most recent changes at the top with timestamps and user identification.

User Access Control

User Story

As an administrator, I want to manage user access to the Clause Library so that I can protect sensitive information and ensure that only authorized users can make changes to crucial clauses.

Description

The User Access Control requirement establishes a framework for managing user permissions regarding access to the Clause Library and associated documents. This feature is vital to maintaining the security and integrity of sensitive legal information. Administrators can define different levels of access for individuals and groups based on their roles, ensuring that only authorized personnel can edit or view certain clauses or contracts. This minimizes the risk of unauthorized changes and enhances compliance with internal and external regulations by maintaining strict oversight on sensitive data.

Acceptance Criteria

User Role Definition for Access Control

Given an administrator in the ClariDoc platform, when accessing the user management interface, then the administrator should be able to create, edit, and delete user roles, including specifying permissions for each role regarding access to the Clause Library and associated documents.

Viewing Permissions in Clause Library

Given a user assigned a 'Viewer' role in the ClariDoc platform, when the user navigates to the Clause Library, then the user should only be able to view compliant clauses without the option to edit or delete any content.

Editing Permissions in Clause Library

Given a user assigned an 'Editor' role in the ClariDoc platform, when the user accesses the Clause Library, then the user should be able to edit existing clauses and add new compliant clauses while having their changes logged for audit purposes.

Access Control Audit Trail

Given an administrator in the ClariDoc platform, when viewing the audit log, then the administrator should see a detailed history of user access and modifications in the Clause Library, including user IDs, timestamps, and nature of changes.

Revocation of User Access

Given an administrator in the ClariDoc platform, when the administrator revokes a user's access to the Clause Library, then the user should immediately lose all permissions to view, edit, or interact with the Clause Library documents.

Compliance with Regulatory Standards

Given a compliance officer reviewing the access control settings in ClariDoc, when the officer analyzes user roles and permissions, then the settings should align with specified regulatory standards relevant to legal document management.

User Group Management for Clause Library Access

Given an administrator in the ClariDoc platform, when the administrator creates or modifies user groups, then the administrator should be able to assign and manage access permissions for multiple users at once to simplify role management.

Integration with Compliance Check Tools

User Story

As a legal counsel, I want ClariDoc integrated with compliance verification tools so that I can ensure all clauses in my contracts meet current legal standards before submission.

Description

The Integration with Compliance Check Tools requirement enables ClariDoc to connect with external compliance verification systems and databases. This integration will automate the process of checking clauses against current regulations and compliance standards, providing users with real-time feedback during the drafting process. By ensuring that every clause selected is compliant with applicable laws and regulations before finalizing the contract, this feature reduces legal risks and enhances the reliability of the contract management process. The integration will streamline the workflow and provide reassurance to legal teams that they are complying with all necessary regulations.

Acceptance Criteria

User initiates the contract drafting process in ClariDoc and accesses the compliance check tool to verify clauses against regulatory standards.

Given the user is logged into ClariDoc, when they select a clause from the Clause Library, then the system must automatically check the selected clause against the latest compliance standards within 5 seconds and display the compliance status to the user.

A user is drafting a contract and selects multiple clauses from the Clause Library, requiring a batch compliance check.

Given the user has selected multiple clauses, when they click on the 'Check Compliance' button, then the system must return a compliance report for all selected clauses within 10 seconds, detailing any compliance issues.

During the contract creation process, a user needs to know the specific compliance requirements for each clause they are considering.

Given the user hovers over a clause within the Clause Library, when the system displays a tooltip, then it must include specific compliance requirements that apply to that clause, based on the user’s jurisdiction.

A legal team needs to receive alerts when a selected clause becomes non-compliant due to regulatory changes.

Given the user has incorporated a clause into a contract, when a regulatory change is detected by the compliance check tool, then the system must notify the user via email and within the application dashboard within 24 hours.

The user revisits a previously drafted contract to ensure that all included clauses remain compliant with updated regulations.

Given the user opens an existing contract in the ClariDoc system, when they trigger a compliance check, then the system must re-evaluate all clauses and present an updated compliance status within 5 seconds, highlighting any non-compliance.

A user is finalizing a contract and needs a summary of the compliance status for all clauses before approval.

Given the user clicks on the 'Final Review' option, when the system generates a compliance summary report, then it must include the compliance status of each clause, and any flagged issues must be highlighted clearly, ready for team review.

Audit Trail Functionality

The Audit Trail Functionality tracks all changes and compliance assessments made through the Automated Compliance Wizard. By providing a detailed history of modifications and compliance checks, it ensures transparency and accountability within the contract management process, which is essential for legal defense and internal audits.

Requirements

Comprehensive Audit Logs

User Story

As a compliance officer, I want to review the complete history of changes made to contracts so that I can ensure all modifications comply with legal standards and internal policies.

Description

The Comprehensive Audit Logs requirement mandates the system to record every change made to contracts, compliance assessments, and user interactions within the Automated Compliance Wizard. This functionality is crucial for maintaining thorough documentation of all actions taken, providing a transparent record that can be reviewed during audits or legal disputes. The audit logs should include timestamps, user identifiers, specific changes made to documents, and the rationale behind these changes. This level of detail ensures accountability and supports compliance with legal standards, ultimately enhancing the credibility of the contract management process.

Acceptance Criteria

Recording Changes Made to Contracts

Given a user modifies a contract in the Automated Compliance Wizard, when the change is saved, then the system records the timestamp, user identifier, details of the change, and the rationale behind the modification in the audit log.

Auditing User Interactions

Given an internal auditor reviews audit logs, when they access the Comprehensive Audit Logs, then they should see a complete history of all user interactions, including timestamps, actions taken, and user identifiers.

Tracking Compliance Assessments

Given a compliance officer conducts an assessment via the Automated Compliance Wizard, when they save the assessment, then the system logs the assessment details, including the timestamp, user identifier, and any notes or comments related to the assessment in the audit trail.

Ensuring Data Retention for Legal Compliance

Given a legal requirement for audit trails, when a compliance check occurs, then the system must ensure that audit logs are retained for a minimum of 7 years and can be accessed without data loss.

Alerting on Inconsistent Changes

Given a user views an audit log, when there are multiple changes made to a single contract by different users within a short timeframe, then the system alerts the user to potential discrepancies or conflicts in the contract history.

Exporting Audit Logs for External Review

Given a legal team needs to prepare for an audit, when they initiate a request to export audit logs, then the system should generate an exportable file in a standard format (e.g., CSV or PDF) that includes all relevant log details.

Real-time Change Notifications

User Story

As a legal team member, I want to receive instant notifications of any changes made to contracts so that I can respond quickly and ensure compliance with deadlines.

Description

The Real-time Change Notifications requirement allows users to receive immediate alerts whenever changes are made to contracts or compliance statuses within the system. This feature enhances communication among team members, ensuring that all relevant parties are promptly informed about modifications affecting their responsibilities. Users can customize how and when they receive notifications, with options for email alerts, in-app messages, or dashboard updates. Providing real-time visibility into changes mitigates risks of miscommunication and helps maintain compliance by quickly directing attention to critical updates.

Acceptance Criteria

User receives notifications for contract changes made by other team members.

Given a user is assigned to a contract, when any changes are made to that contract, then the user receives an email notification within 5 minutes of the change being saved.

User customizes notification preferences within the application settings.

Given a user accesses notification settings, when the user selects preferred notification types and saves, then those preferences should be reflected in their profile immediately without errors.

User is notified of compliance status changes in real-time.

Given a compliance status change occurs, when the user has opted to receive notifications, then the user should receive an in-app message within 1 minute of the status change.

User receives dashboard updates for critical contract modifications.

Given a user is logged into the application, when a critical change is made to any of their contracts, then the user’s dashboard should reflect this change with a prominent alert visible on the screen.

User opts out of receiving email notifications.

Given a user has opted to no longer receive email notifications, when they save this preference in their account settings, then they should not receive any further email alerts for contract changes.

All users in a team receive uniform notifications for shared contracts.

Given multiple users are assigned to the same contract, when a change is made, then all assigned users should receive consistent notifications through their selected channels (email, in-app, dashboard).

Integration with Document Management Systems

User Story

As a legal administrator, I want ClariDoc to integrate with our existing document management system so that I can easily access and manage contracts without switching between multiple platforms.

Description

The Integration with Document Management Systems requirement allows ClariDoc to seamlessly connect with existing document management solutions used by corporate legal teams and law firms. This integration will enable the automatic exchange of documents and data between ClariDoc and other platforms, ensuring a unified workflow. It should support popular document management systems and provide options for data synchronization, saving time and reducing errors from manual uploads. This requirement streamlines contract management processes, enhancing productivity and ensuring that all stakeholders have access to the most current information.

Acceptance Criteria

Integration of ClariDoc with an existing document management system during a routine contract review process.

Given a document management system (DMS) is connected to ClariDoc, When a contract is uploaded to the DMS, Then it should automatically sync with ClariDoc without errors or data loss.

A legal team using ClariDoc reviews a contract that has been modified in both ClariDoc and the DMS.

Given modifications are made to a contract in the DMS, When the contract is accessed in ClariDoc, Then the latest version of the contract should load with all DMS updates reflected accurately.

Automating the audit trail creation when changes are made to documents in ClariDoc through the integrated DMS.

Given changes are made to a contract in ClariDoc, When a compliance assessment is executed, Then an audit trail should be generated that accurately reflects all changes made, including timestamps and user details.

A corporate legal team performs a bulk upload of contracts to ClariDoc via the connected DMS.

Given a bulk upload of contracts is initiated through the DMS, When the process completes, Then all contracts should be successfully visible in ClariDoc with no discrepancies in data or metadata.

Real-time notification of document synchronization to users connected to ClariDoc.

Given a user is logged into ClariDoc, When a document in the DMS is modified, Then the user should receive a real-time notification of the changes made.

Validation of document accessibility across ClariDoc and the linked document management systems.

Given a user has access to a document in the DMS, When they search for that document in ClariDoc, Then the document should be easily retrievable without access issues.

Compliance checks triggered by the completion of document reviews in the DMS.

Given a contract review is marked as complete in ClariDoc, When compliance checks are performed, Then ClariDoc should validate that all compliance criteria are met based on the latest contract version from the DMS.

Customizable User Access Controls

User Story

As a system administrator, I want to customize user access levels so that sensitive documents are only accessible to authorized team members, ensuring compliance and data security.

Description

The Customizable User Access Controls requirement enables administrators to define permissions and access levels for different users within the ClariDoc platform. This ensures that sensitive information is only accessible to authorized personnel, enhancing security and compliance. Administrators can set rules based on user roles, ensuring that individuals have access only to the features and documents necessary for their work. This feature not only protects sensitive contract details but also enhances accountability by tracking who accessed or modified specific data within the system.

Acceptance Criteria

Customizable User Access Controls for Legal Team Members

Given an administrator accesses the ClariDoc platform, when they define a new user role for legal team members, then the role should allow access to only contract documents and compliance assessments relevant to their work, and no access to sensitive financial information.

Audit Trail Visibility for User Actions

Given a user modifies a contract or document in ClariDoc, when the changes are saved, then the audit trail should log the user's ID, date, time, and the nature of the changes made appropriately in a secure history log.

Role-Based Access Enforcement

Given a user attempts to access a document outside of their defined user role, when they click on the document link, then they should receive an error message indicating insufficient permissions to access that document.

Administrator's Ability to Edit User Permissions

Given an administrator is logged into the ClariDoc platform, when they change a user's permissions from 'read' to 'edit', then the user should be able to make edits to documents on their next login and see the updated permissions reflected in their access rights.

Immediate Reflection of Access Changes in User Experience

Given an administrator updates a user's role in ClariDoc, when the user logs back into the system, then the changes to their access level should be immediately in effect, and they should see the appropriate interface options accordingly.

Reporting of Access Log Events

Given the compliance team requires a report on document access, when they generate an audit report in ClariDoc, then the report should accurately reflect all access events with user IDs and timestamps for the specified period, ensuring that all events are captured.

User Training Completion Notification

Given that user access controls have been implemented, when users are granted access to the ClariDoc system, then they should receive a mandatory training completion notification prior to accessing sensitive features.

Simultaneous Editing

Empower multiple team members to edit contracts and documents in real-time, eliminating version control issues. This feature enhances collaboration by allowing users to see changes as they happen, ensuring that everyone can contribute simultaneously without delays, leading to faster decision-making and increased efficiency.

Requirements

Real-time Collaboration

User Story

As a corporate lawyer, I want to simultaneously edit contracts with my team so that we can review and finalize documents faster without having to manage multiple versions.

Description

The Real-time Collaboration requirement enables multiple users to simultaneously edit contracts and documents within ClariDoc. This feature will use WebSockets or similar technologies to push updates to all users instantaneously, ensuring that all modifications are reflected immediately across all active sessions. This functionality is crucial for enhancing teamwork and productivity as it allows legal teams to work together efficiently, reducing the turnaround time for document finalization and minimizing the risk of conflicting changes. Moreover, it includes a user-friendly interface that highlights edits, allowing team members to review changes easily. By implementing this capability, ClariDoc not only streamlines document handling but also fosters a more inclusive and productive workspace.

Acceptance Criteria

Multiple users are editing the same legal contract simultaneously during a team meeting.

Given multiple users are collaborating on a contract, when one user makes an edit, then all other users should see the change reflected in real-time within 2 seconds.

A user is reviewing the changes made by others on a shared contract.

Given a document with multiple edits, when a user accesses the document, then all edits should be highlighted and user-specific annotations should be displayed appropriately.

Two users attempt to edit the same section of a contract simultaneously.

Given two users are editing the same section of a contract, when one user saves their changes, then the second user should receive a notification about the recent edit and be prompted to refresh their view.

A team is finalizing a contract before submission and requires input from several members at once.

Given the team is working on a final draft of the contract, when all members submit their edits, then the document should reflect all changes and maintain version history for user accountability.

Users need to ensure document security while collaborating.

Given multiple users are editing a contract, when the document is accessed, then proper permissions should restrict unauthorized users from making any changes, ensuring document integrity.

A user exits the document abruptly during an editing session.

Given a user exits during an editing session, when they return, then the document should restore to the last saved state, allowing them to see the latest edits made by others without losing their contributions.

A user wants to compare the final version of the contract with previous drafts.

Given a finalized contract, when the user requests a comparison, then the system should display a side-by-side view of changes from each draft to the final version, highlighting all modifications.

Change Tracking and History

User Story

As a project manager, I want to track all changes made to a contract so that I can ensure proper oversight and revert unwanted edits if necessary.

Description

The Change Tracking and History requirement will implement a robust version control system that records and displays all edits made to a document in real-time. This feature will allow users to track changes, view the history of edits, and revert to previous versions if necessary. By providing a clear audit trail of documented changes, users will enhance accountability and transparency in the editing process. This capability is essential within ClariDoc to ensure that all team members are aware of the modifications made, facilitating better communication and trust among collaborators. Furthermore, it can aid compliance efforts by keeping a documented history of changes for reference.

Acceptance Criteria

Real-time Editing and Change Visibility During Collaborative Sessions

Given multiple users are editing a document simultaneously, When one user makes an edit, Then all other users should immediately see the change without refreshing the page.

Audit Trail Access and Navigation

Given a document has been edited multiple times, When a user accesses the change history, Then they should be able to see a chronological list of all edits made, including the editor's name and timestamp.

Reverting Changes to a Previous Version

Given a document with several edits, When a user selects a previous version to revert to, Then the document should display the selected version accurately, and all subsequent edits should be marked as removed in the history.

User Notifications for Changes Made by Others

Given two or more users are collaborating on a document, When one user makes an edit, Then all other users should receive a notification indicating that a change has been made, including a brief description of the change.

Search Functionality in Change History

Given a document has a long change history, When a user searches for specific changes using keywords or dates, Then the system should return relevant edits from the change history, allowing for quick access.

Version Control Numbering and Access

Given a document with multiple versions, When a user views the document, Then each version should have a clear version number displayed and accessible, allowing users to select and view any specific version directly.

Notification System for Edits

User Story

As a legal assistant, I want to receive notifications about changes made to contracts so that I can stay updated and ensure all information is current for my team.

Description

The Notification System for Edits requirement will establish an alert mechanism that notifies users when changes are made to shared contracts and documents. Users can customize their notification preferences to receive real-time alerts through emails, app notifications, or messages within the platform. This feature is critical to ensuring that all stakeholders are kept informed of updates as they occur, thus promoting engagement and reducing the chances of missing important changes. The notification system will enhance overall collaboration by making sure that every team member is aware of the latest updates, fostering proactive participation in the editing process.

Acceptance Criteria

User Customizes Notification Preferences

Given a user is logged into ClariDoc, when they navigate to the notification settings, then they should be able to customize their notification preferences for email, app notifications, and messages, and their settings should be saved upon submission.

Notification Delivery for Document Changes

Given a team member edits a shared document, when the changes are saved, then all users who have opted to receive notifications should receive an alert via their selected notification method (email/app messages) within 5 minutes of the change being made.

Real-Time Update Visibility

Given multiple users are editing a document simultaneously, when a change is made by any user, then all collaborators should see the update in real-time without needing to refresh the document within a maximum of 2 seconds.

Notification History Access

Given a user receives notifications about document changes, when they access the notification history, then they should see a complete log of notifications with timestamps and the specific changes made.

Test Different Notification Channels

Given a user has selected both email and app notification preferences, when a document edit occurs, then the user should receive notifications via both channels, and both notifications should contain the same content.

Opt-Out Functionality

Given a user is receiving notifications, when they decide to opt-out of notifications, then their preferences should be updated, and they should not receive any further notifications for document changes unless they opt in again.

Notification System Error Handling

Given the notification system encounters an error while sending an alert, when a user attempts to edit a document, then they should receive an in-app notification indicating that the alert has failed to send and the error will be retried.

User Permission Management

User Story

As a team leader, I want to manage user permissions for contract editing so that I can control who can view or change important documents and protect sensitive information.

Description

The User Permission Management requirement will provide granular control over access rights for each team member involved in editing a document. Administrators can assign different roles such as viewer, editor, or admin, allowing for tailored access levels based on individual responsibilities within the project. This functionality is essential to maintain document security and integrity, ensuring that sensitive information is protected while enabling collaboration. Additionally, it will facilitate accountability as changes made by different users can be attributed back to their respective accounts.

Acceptance Criteria

User Access Control for Contract Editing

Given an administrator is logged into ClariDoc, when they navigate to the user permissions section and assign a role to a team member, then that team member should only have access to the functions associated with their assigned role (viewer, editor, or admin).

Real-time Collaboration Feedback

Given a document is currently being edited by multiple users, when one user makes a change to the document, then all other users should see the change reflected in real-time without needing to refresh the document.

View Change History Logs

Given a user with the appropriate permissions is viewing a contract, when they request to see the change history of that document, then they should see a comprehensive log of all edits made, including timestamp and user attribution.

Test Different User Roles on Document Access

Given that different roles (viewer, editor, admin) are assigned to various team members, when each member attempts to access the document, then the permissions should restrict or allow access in accordance with their roles.

Audit and Reporting of User Changes

Given that changes are made to any document, when the administrator views the auditing report, then they should see a complete report detailing all changes made, by whom, and at what time, ensuring accountability.

Guest User Access Control

Given a team member invites a guest user to collaborate on a document, when the guest user accesses the document, then they should only be able to view the document without editing capabilities, unless explicitly granted permission.

Role Modification by Administrators

Given an administrator wants to modify a user's role after initial assignment, when they change the role of a user in the permissions section, then that user should immediately receive a notification of their new permissions, and the new role should take effect instantly.

Enhanced Search Functionality

User Story

As a legal expert, I want to search for specific clauses in contracts quickly so that I can review relevant information without wasting time sifting through multiple documents.

Description

The Enhanced Search Functionality requirement will implement advanced search capabilities within ClariDoc to allow users to quickly find specific contracts and documents based on keywords, clauses, or document properties. This feature will utilize natural language processing techniques to improve search accuracy and relevance, ensuring that users can efficiently locate needed documents even within large volumes of files. By providing quick access to important information, this capability will significantly increase productivity for legal teams as they can spend less time searching for documents and more time on critical legal tasks.

Acceptance Criteria

Contract Search by Keywords

Given a user is in the Enhanced Search interface, when they enter a keyword into the search bar and click 'Search', then the system returns a list of contracts that contain the specified keyword within the document text or metadata, ranked by relevance.

Search by Document Properties

Given a user is in the Enhanced Search interface, when they select specific document properties (e.g., status, date, parties involved) and initiate a search, then the system returns documents matching those properties accurately within 5 seconds.

Natural Language Processing (NLP) Capabilities

Given a user types a natural language query (e.g., 'Show me contracts with renewal clauses'), when they click 'Search', then the system accurately interprets the query and returns relevant contracts that contain renewal clauses, demonstrating effective use of NLP.

Search Result Pagination

Given a user has executed a search that returns multiple documents, when they view the search results, then the results should be displayed in paginated format, allowing the user to navigate through pages seamlessly without performance lag.

Real-Time Search Updates

Given a user is actively searching, when new documents matching the search criteria are added to the database, then the search results update automatically to include the new documents within 5 seconds without refreshing the page.

User-Friendly Search Filters

Given a user is on the search results page, when they apply additional filters (e.g., date range, type of contract), then the system refines the displayed results accordingly and shows an accurate count of the filtered documents.

Instant Messaging Integration

Integrate a chat function directly within the document workspace to allow for immediate communication among team members. This feature reduces the need for external communication tools, providing a seamless way for legal professionals to discuss edits, share insights, and resolve queries on the fly, fostering a collaborative environment.

Requirements

Real-time Messaging Functionality

User Story

As a legal professional, I want to communicate instantly with my team members within the document workspace so that I can quickly discuss edits and resolve queries without switching to external applications.

Description

This requirement entails the development and integration of a real-time messaging feature within the ClariDoc document workspace. The functionality will allow users to engage in instant text communications, facilitating quick discussions and clarifications concerning contract edits and reviews. It will support message threads related to specific documents, enhancing context and collaboration among team members. The instant messaging capability is designed to reduce reliance on external communication tools, thus streamlining the workflow in legal teams. Furthermore, it will promote immediate feedback and resolution of queries, ultimately improving the efficiency and speed of the review process, and fostering a collaborative environment that enhances productivity.

Acceptance Criteria

Real-time Messaging Contextualization Among Team Members

Given a document open in the ClariDoc workspace, when a user sends an instant message related to that document, then the message should appear in the corresponding message thread with visible timestamps and user identifiers.

Notification of Incoming Messages

Given that the user is active in the ClariDoc workspace, when another user sends a message to the same document thread, then the system should display a real-time notification of the incoming message without interrupting the current workflow.

Search Functionality within Message Threads

Given that a user is viewing a document thread, when they enter a keyword in the search bar of the chat function, then all messages containing that keyword should be displayed in a filtered view.

Archiving Message Threads per Document

Given that a document has been archived, when the user navigates to the archived documents section, then all related message threads should be accessible for review and reference.

User Availability Status Indication

Given that a user is logged into ClariDoc, when another team member views their profile, then their availability status (e.g., online, away, busy) should be clearly displayed next to their name.

Cross-Document Messaging Capabilities

Given that multiple documents are open, when a user sends a message referencing another document, then the related document should be hyperlinked within the chat for easy access.

Clear User Interface for Messaging Threads

Given that the user is in the messaging interface, when they view message threads, then the layout should clearly differentiate between messages sent and received, using color coding or other visual cues for clarity.

Message Notifications and Alerts

User Story

As a legal professional, I want to receive notifications for new messages within the document workspace so that I can stay informed and engage in discussions without delay.

Description

This requirement involves implementing a notification system that alerts users to new messages or replies in the instant messaging feature. The notifications will be designed to be unobtrusive yet persistent enough to ensure that users are kept informed of ongoing conversations without disrupting their current workflow. Alerts will be visible both within the ClariDoc platform and as push notifications on users' devices, allowing them to respond in real-time. This feature aims to enhance user engagement and ensures that important communications are not missed, which is vital for maintaining momentum in contract reviews and discussions.

Acceptance Criteria

User receiving a new message notification while actively reviewing a contract document.

Given the user is logged into ClariDoc and is viewing a contract document, When a new message is sent in the chat feature, Then the user receives a visible notification in the document workspace and a push notification on their device.

User checking message notifications after logging back into ClariDoc.

Given the user has logged out of ClariDoc and then logs back in, When the user accesses the instant messaging feature, Then the user should see a summary of all missed messages and notifications related to their outstanding conversations.

User dismissing a notification to keep the workspace organized.

Given the user has received a notification for a new message, When the user dismisses the notification, Then the notification should be removed from the workspace without impacting the chat history.

User reading a message and its associated notifications.

Given the user clicks on a notification for a new message, When the message opens in the chat window, Then the notification should update to indicate that the message has been read.

User receiving multiple messages in quick succession.

Given the user is engaged in a chat with multiple participants, When multiple new messages are received in quick succession, Then the user should receive a consolidated notification that outlines the number of new messages along with a preview of the latest message.

User setting notification preferences for the chat feature.

Given the user navigates to the notification settings, When the user selects preferences for message notifications, Then their selections (e.g., sound, vibration, display) should be saved and applied for future notifications in the chat feature.

Message History and Search Functionality

User Story

As a legal professional, I want to access the history of my conversations and search for specific messages so that I can easily refer to past discussions and find important information when needed.

Description

This requirement focuses on the implementation of a message history and search functionality within the instant messaging feature. Users will be able to access past conversations, allowing them to refer back to previous discussions and decisions made about specific contracts. The search functionality will enable users to find relevant messages based on keywords, dates, or contributors, making it easier to track discussions and retrieve important information quickly. This feature will enhance knowledge retention and ensure that critical insights from communications are easily accessible, significantly aiding in the decision-making process.

Acceptance Criteria

User accesses the chat section of the ClariDoc workspace to review past conversations regarding a specific contract before a meeting.

Given the user is in the instant messaging section, when they select a specific contract, then they should be able to view all past messages related to that contract in chronological order.

User searches for a specific keyword in past conversations to retrieve relevant discussions concerning compliance requirements.

Given the user inputs a keyword in the search bar, when they press the search button, then the system should display all messages containing that keyword, sorted by date.

User wants to quickly locate messages from a specific contributor regarding a contract negotiation.

Given the user selects a contributor from the filter options, when they view the message history, then only the messages from that contributor should be displayed.

User is preparing for an upcoming contract review meeting and needs to reference discussions from the last month.

Given the user selects a date range filter set to the last month, when they access the message history, then only messages from that time frame should be visible.

User realizes a critical decision was made in previous discussions and wants to confirm the context of that decision.

Given the user scrolls through the message history, when they find the relevant message, then they should be able to click on the message to view the full conversation history associated with it.

User is conducting a review of compliance discussions and needs to ensure they have retrieved all related messages.

Given the user applies multiple filters, such as keywords and date ranges, when they execute the search, then all relevant messages should be returned and clearly marked with the applied filters.

User wants to ensure that the message history is securely stored and retrievable in case of audits.

Given the system has a backup protocol in place, when the user accesses the message history, then it should include messages from previous periods without loss of data.

File Sharing within Messaging

User Story

As a legal professional, I want to share files directly within the instant messaging interface so that I can provide context and relevant documentation during discussions without leaving the chat.

Description

This requirement entails the integration of a file-sharing capability within the instant messaging feature. Users will be able to directly share document files, images, and links related to the contract discussions within the chat. This functionality will allow legal teams to quickly provide context and reference materials, streamlining communication and making discussions more productive. Ensuring that all communications, including document sharing, occur in one platform will simplify the workflow, reduce confusion, and maintain a clear audit trail of correspondence related to contract reviews.

Acceptance Criteria

User opens the instant messaging feature while reviewing a contract and wants to share related documents with team members.

Given a user is in the chat interface within a contract document workspace, when they click the 'attach file' icon, then they should be able to upload and share document files, images, and links.

A team member needs to refer to a shared document during a chat discussion about contract terms.

Given that a file has been shared in the chat, when another user clicks on the shared file link, then the document should open in a new tab without any errors.

A user wishes to verify the history of shared files within a chat to ensure all relevant documents are accessible.

Given a user is viewing the chat history, when they scroll through the messages, then they should see all shared files listed with their respective timestamps and sender names.

A legal professional wants to ensure that only authorized team members have access to shared confidential documents via messaging.

Given a document is shared in the chat, when a user attempts to access the file, then the system should verify their permissions and allow or restrict access accordingly.

A user is discussing a specific clause of a contract and needs to quickly share an image that illustrates the clause in question.

Given a user is in a conversation regarding a contract clause, when they upload an image file related to that clause, then that image should appear in the chat for all participants to see immediately.

A legal team is finalizing a contract and needs to ensure all file sharing is tracked for future reference.

Given files are shared during the messaging session, when the session is ended, then all shared files should be logged in an audit trail accessible from the document workspace overview.

User Presence Indicators

User Story

As a legal professional, I want to see my team members' availability status in the instant messaging tool so that I can determine the best time to reach out for discussions.

Description

This requirement focuses on implementing user presence indicators that display the availability of team members in the instant messaging feature. Users will see which colleagues are online, busy, or offline, providing insights that can help plan communications effectively. This feature is crucial for enhancing collaboration as it allows users to understand the best time to engage team members for discussions without interrupting their workflow. Availability indicators will foster a more informed communication environment, encouraging timely responses and enhancing team dynamics.

Acceptance Criteria

Display of Real-Time Presence Information in Instant Messaging.

Given the user is logged into ClariDoc and is accessing the instant messaging feature, when they view the list of team members, then they should see clear indicators showing each member's status as online, busy, or offline based on their actual presence.

Update Presence Indicators on User Status Change

Given a user changes their status (e.g., goes from online to busy or offline), when this change occurs, then all other users should see this status change reflected in real-time without needing to refresh the messaging interface.

Display User Customization Options for Presence Status

Given that a user is using ClariDoc, when they click on their user profile settings, then they should be able to set a custom status message (e.g., 'In a meeting', 'Available', etc.) that will be visible to their team members alongside the presence indicator.

Multiple User Status Visibility in Group Chats

Given a user is engaged in a group chat, when they look at the participant list, then they should see the presence status for each participant displayed clearly next to their name to facilitate better communication decisions.

Notification for Changes in User Presence Status

Given a user is offline, when another user comes online, then the offline user should receive a notification (if they log back in) indicating that a previously offline team member is now available for chat.

Filter Team Members Based on Presence Status

Given a user is viewing the list of team members in the messaging feature, when they select a filter option, then the list should update to only show members who are currently online or meet the selected presence criteria.

Help Documentation for Understanding Presence Indicators

Given that a user is new to ClariDoc, when they access the help section regarding messaging features, then they should find clear documentation explaining the meaning of each presence indicator and how statuses are determined.

Version History Tracker

Maintain a detailed history of document changes and contributions from each team member. This feature allows users to easily track revisions, compare different versions, and restore previous iterations if needed, providing transparency and accountability throughout the collaborative process.

Requirements

Comprehensive Version Comparison

User Story

As a legal team member, I want to compare different versions of a contract side-by-side so that I can easily identify changes and ensure the accuracy of the final document.

Description

The Comprehensive Version Comparison requirement enables users to visually compare different versions of a document side-by-side. This feature captures changes in text, comments, and any modifications made by team members, ensuring that all alterations are clearly highlighted and easily distinguishable. It provides users with a comprehensive understanding of what has changed over time, thereby enhancing the review process and ensuring accuracy in document revisions. By integrating this feature within ClariDoc, users can make informed decisions based on complete and clear insights into document evolution, which is essential for effective contract management and compliance oversight.

Acceptance Criteria

Users need to visually compare two different versions of a contract to identify changes made by team members during the review process.

Given two versions of a document, when the user selects the versions for comparison, then the system displays a side-by-side view highlighting all changes in text and comments.

During a team review, a user needs to understand all contributions made by different team members across multiple versions of a document.

Given a document's version history, when the user accesses the version comparison feature, then the system shows a timeline of changes including who made each change and when.

A user wants to revert a document to a previous version after identifying an error in the latest changes.

Given the comparison of the current version and a previous version, when the user selects the option to restore the previous version, then the system updates the document to reflect that previous version and confirms the change.

Users need to check for compliance issues by comparing an updated contract version with the original contract version.

Given an updated version of a contract, when the users initiate a comparison with the original, then the system highlights all compliance-related text changes and any missing clauses.

A project manager needs to present the changes made to a contract to their stakeholders for approval.

Given a complete version comparison, when the project manager generates a summary report, then the report includes a list of all changes with clear annotations and an options for downloading in PDF format.

Users want to review minor edits made by different team members to ensure consistency in the document.

Given a version comparison between the latest and the previous version, when the user requests to view all comments and minor edits, then the system lists all edits made, categorized by team member.

A legal team member needs to ensure that no important clauses were accidentally removed during updates.

Given the last two versions of a contract, when the user initiates a comparison, then the system highlights all text deletions with a clear indication of what was removed for easy review.

Restoration of Previous Versions

User Story

As a legal professional, I want to restore a previous version of a contract so that I can undo recent changes if they do not align with our compliance requirements.

Description

The Restoration of Previous Versions requirement allows users to revert documents to any previously saved iteration. This feature enriches the user experience by providing a safety net during the document review process. It empowers users to undo any unwanted changes or mistakes seamlessly, thereby promoting confidence in document edits. By integrating this capability into ClariDoc, users can maintain control over the revision process and reduce the risk of data loss, ensuring that stakeholders can always access and restore the most relevant version of a contract quickly and efficiently.

Acceptance Criteria

Reverting to a previous version after multiple edits have been made to a contract document during a collaborative review session.

Given a document with multiple saved versions, When a user selects a previous version from the version history, Then the document should revert to that selected version and display it correctly.

Tracking the restored version's changes and notifying team members about the reversion in a collaborative environment.

Given a document has been restored to a previous version, When this action is completed, Then all team members involved in the document should receive a notification about the restoration action.

Ensuring that a user can preview the changes made in the previous versions before finalizing the restoration.

Given a user is reviewing the version history, When the user clicks on a previous version, Then a preview of that version should appear, allowing the user to compare it with the current version.

Restoring a previous version from the version history without losing any current edits if the restoration is canceled.

Given a user has made current edits to a document, When the user selects to restore a previous version but cancels the operation, Then the current edits should remain intact and the document should not change.

Validating that restored versions are stored and retrievable with version numbers corresponding to each save point.

Given a document has multiple versions, When a user views the version history, Then each version should display its save time and version number, allowing for easy identification.

Ensuring user access controls for restoring versions based on user roles within the document.

Given a document has permission settings, When a user attempts to restore a version, Then the system should validate their permissions and either allow or deny the restoration based on their role.

User Contribution Tracking

User Story

As a project manager, I want to track who made changes to a contract so that I can see each member's contributions and ensure all inputs are being reviewed responsibly.

Description

The User Contribution Tracking requirement enables the system to log and visualize contributions made by each team member for every document version. This feature captures who made specific changes, when they were made, and what type of changes were implemented, fostering accountability within teams. By providing detailed information on contributions, ClariDoc enhances collaboration and helps hold members accountable for their inputs. The transparency this feature introduces is crucial for effective team dynamics and ensures that every contribution is recognized and appropriately managed.

Acceptance Criteria

User Contribution Logging during Document Review Process

Given a document is being collaboratively reviewed, when a team member makes a change, then the system logs the identity of the user, timestamp of the change, and nature of the modification (addition, deletion, or edit).

Comparing Different Document Versions

Given multiple versions of a document exist, when a user selects two versions to compare, then the system displays a clear, side-by-side comparison highlighting all changes made between the versions, including user contributions.

Restoring Previous Document Versions

Given a user wants to revert to a previous version of a document, when they select a prior version and confirm the action, then the system restores that version and logs the action in the contribution history.

Viewing User Contribution History

Given a document version is selected, when a user requests to view the contribution history, then the system presents a list of contributors, changes made, and timestamps in a user-friendly format.

Accountability in Team Contributions

Given a document with multiple contributors, when the document is finalized, then the contribution summary is automatically generated and stored, showing each contributor’s changes and overall impact on the document.

Alerts for Significant Changes

Given that significant changes are made to a document, when the change occurs, then the system alerts all team members involved in the document collaboration about the update.

User Visibility on Contributions

Given a user is reviewing their contributions in a document, when they access the contribution log, then the system displays a detailed record of their changes alongside timestamps and types of changes made.

Detailed Change Log

User Story

As a compliance officer, I want a detailed log of changes made to documents so that I can audit the review process and confirm compliance with legal requirements.

Description

The Detailed Change Log requirement ensures that all changes to a document are recorded in a structured format, providing a chronological account of modifications. This log includes timestamps, descriptions of changes, and the identities of individuals making changes. By maintaining a thorough change log, ClariDoc offers users transparency and facilitates better collaboration among team members. This feature is particularly important for legal compliance, as it allows for complete visibility into the evolution of a document, making it easier to audit changes and ensure adherence to legal standards.

Acceptance Criteria

User wants to track changes made to a contract document during the review process by multiple team members.

Given that a user has access to the contract document, when they open the change log, then they should see a list of all changes made, including timestamps, descriptions, and the names of the contributors.

A team member needs to compare two different versions of a contract to understand the modifications made during the review process.

Given that a user selects two versions of a document, when they access the version comparison tool, then they should see a side-by-side comparison highlighting the differences between the two versions.

A legal team needs to restore a previously saved version of a contract due to an error in the latest edit.

Given that a user has access to the change log, when they select a previous version of the contract and choose to restore it, then the document should revert to that selected version, and a confirmation of this action should be displayed.

An auditor requires a complete history of changes made to a contractual document to ensure compliance with legal standards.

Given that a user requests the change history report, when they generate the report, then the report should include all changes with timestamps, change descriptions, and contributor identities in a printable format.

A team member wishes to receive notifications for changes made to important documents they are monitoring.

Given that a user subscribes to change notifications for a specific document, when changes are made, then the user should receive an automated email or in-app notification outlining the changes and who made them.

A user wants to view the full history of revisions in a document to understand its evolution over time.

Given that a user accesses the version history section of a document, when they view the list of revisions, then they should be able to see all past versions, with the option to view detailed changes for each revision.

A legal team needs to ensure that all changes made to contract documents are documented correctly to comply with regulatory requirements.

Given that changes are made to a contract, when the change log is generated, then it should accurately reflect all modifications according to the established format with no missing entries.

Version History Analytics

User Story

As a team lead, I want to analyze the trends in contract revisions so that I can identify potential inefficiencies in our review process and make data-driven improvements.

Description

The Version History Analytics requirement provides users with analytical insights into the document revision process. This feature allows users to visualize trends in edits, frequency of changes, and collaborative behaviors over time. By utilizing this analytics capability, ClariDoc can enhance user understanding of how contracts evolve, identify potential bottlenecks in the review process, and improve overall workflow efficiency. This data-driven approach is vital for nurturing proactive management of contracts and ensuring that all revisions align with legal standards and organizational goals.

Acceptance Criteria

User views the version history analytics of a contract to understand editing trends over a three-month period.

Given a user accesses the Version History section for a contract, when they select the analytics option, then the system displays a graph depicting the number of changes made per week over the last three months, along with timestamps and user contributions.

The legal team compares different versions of a contract to identify editing frequency and determine if revisions align with compliance requirements.

Given the user selects two versions of a contract to compare, when they initiate the comparison, then the system highlights differences and provides a summary of all changes made, including user comments and timestamps of each revision.

A user examines analytics to identify bottlenecks in the contract review process based on team collaboration metrics.

Given a user accesses the Version History Analytics dashboard, when they view the collaborative behavior metrics, then they can see a breakdown of user contributions and the average time taken per revision for each team member in a project.

The system generates a report of the editing activity and compliance alignment for a specified contract over the last year.

Given a user requests a compliance report for a specific contract, when the report is generated, then it includes statistics of edits, user contributions, compliance checks performed, and a summary of any issues detected in the contract revisions.

Users receive alerts for significant changes made to crucial contracts that need immediate attention.

Given a user subscribes to alerts for specific contracts, when a significant change occurs in a contract's version history, then the system sends a notification to the user detailing the changes and the user who made them.

The analytics tool provides insights into the average turnaround time for contract revisions within the past six months.

Given a user accesses the turnaround time analytics, when they retrieve the data for the last six months, then the system displays the average time taken for revisions categorized by type of changes (minor, major) along with user-specific performance metrics.

A user wants to restore a previous version of a contract after analyzing the recent changes.

Given a user is viewing the version history of a contract, when they select a previous version and click 'Restore', then the system reverts the contract to the selected version, and a notification confirms the action.

Comment and Tag Functionality

Allow users to leave comments and tag colleagues directly within the document. This feature facilitates targeted discussions and clarifications on specific clauses or sections, ensuring that all relevant parties are engaged in the conversation and can address questions or concerns directly in the context of the document.

Requirements

Comment Input Field

User Story

As a legal professional, I want to leave comments on specific clauses in a contract so that I can engage my colleagues in relevant discussions and enhance collaboration during the review process.

Description

The Comment Input Field allows users to enter text comments directly within the document. This feature enables users to provide feedback, ask questions, or clarify points related to specific clauses or sections. It should include basic text editing features, such as bold, italics, and bullet points, enhancing the clarity and usability of comments. Additionally, the input field must be intuitive and responsive, ensuring that users can easily navigate and engage with the document while leaving comments. By facilitating clear communication, this feature supports collaborative document review and improves overall efficiency in addressing concerns or discussing points of interest.

Acceptance Criteria

User inputs a comment on a specific clause in a contract during a collaborative review session.

Given a user is viewing a contract, when they enter a comment in the Comment Input Field, then the comment should be displayed immediately below the respective clause with a timestamp.

User applies basic text formatting in the comment input field.

Given a user is writing a comment, when they select bold or italics formatting for text, then the selected text should appear in the chosen format within the comment.

User tags a colleague within a comment for further clarification.

Given a user is writing a comment, when they tag a colleague by typing @ followed by the colleague's name, then the colleague should receive a notification of the tag.

User views previously added comments on a document.

Given a user is viewing a document, when they scroll to the section with comments, then all comments related to that section should be listed with the author's name and timestamp.

User deletes a comment they previously made.

Given a user has written a comment, when they select the delete option for that comment, then the comment should be removed from the document and no longer displayed.

Multiple users are interacting with comments simultaneously in a document.

Given multiple users are viewing the same document, when one user adds a comment, then all users should see the new comment appear in real-time without needing to refresh the page.

User seeks clarification on a specific clause by responding to an existing comment.

Given a user is viewing a comment, when they click the 'Reply' option, then their response should appear as a nested comment under the original comment, maintaining the context.

Tagging Functionality

User Story

As a legal associate, I want to tag my colleagues in comments within a contract so that I can ensure they receive relevant information and provide input on critical clauses that need their review.

Description

The Tagging Functionality allows users to tag colleagues within their comments to direct specific messages or questions to them. It should support inputting user names and provide auto-suggestions based on the user's contacts within the platform. This feature will enhance accountability as tagged users are notified of their mentioned comments, ensuring that critical conversations occur in real-time. The notification system for tagged users should be robust, providing direct alerts via email or in-app notifications, ensuring timely engagement. This functionality strengthens teamwork and promotes a streamlined workflow by keeping all relevant parties informed and involved.

Acceptance Criteria

User tags a colleague in a comment within a contract document.

Given a user is viewing a contract document, when they type '@' followed by the colleague's name, then the system should provide auto-suggestions of matching contacts from the user's contact list.

Notification system for tagged users operates as intended.

Given a user has tagged a colleague in a comment, when the comment is posted, then the tagged colleague should receive an email notification as well as an in-app notification regarding the new comment.

Multiple colleagues can be tagged in a single comment.

Given a user is composing a comment, when they tag multiple colleagues, then all tagged colleagues should receive notifications for the comment posted.

User receives confirmation after tagging someone.

Given a user has successfully tagged a colleague in a comment, then a confirmation message should be displayed indicating that the colleague has been tagged.

User can interact with tagged notifications.

Given a user receives a notification of a tagged comment, when they click on the notification, then they should be taken directly to the specific contract section where the comment was made.

User can edit or remove tags in their comments.

Given a user has posted a comment with tags, when they edit that comment, then they should be able to add, remove, or modify the tags as needed before resubmitting the comment.

The tagging feature is functional across multiple document types.

Given a user is in any document format within ClariDoc, when they attempt to tag colleagues in comments, then the tagging functionality should work consistently regardless of document type.

Comment Threading

User Story

As a contract manager, I want to see replies to my comments organized in threads so that I can follow discussions easily and ensure all input is considered when finalizing contract terms.

Description

Comment Threading enables users to reply to existing comments, creating a structured conversation around specific points in the document. This feature organizes discussions, allowing users to track the flow of conversations and easily reference prior comments. Threading should visually differentiate primary comments and replies, ensuring users can quickly comprehend the context of discussions. This structured approach to comments promotes clarity and prevents important information from getting lost in a linear comment stream. Furthermore, it encourages more thoughtful and nuanced discussions on clauses, improving the collaborative review experience.

Acceptance Criteria

User replies to an existing comment on a specific clause within a contract to clarify a legal term.

Given a comment exists on a clause, when the user selects the reply button, then they should be able to enter their response and it appears indented under the original comment as a threaded reply.

Users want to view all comments related to a particular section of the document in a tidy layout to ensure easy tracking of discussions.

Given multiple comments have been made on a clause, when the user navigates to that clause, then all related comments and replies should be displayed in a collapsible thread format, visually differentiating between primary comments and replies.

A user needs to track the conversation history regarding revisions made to a specific clause in the contract.

Given comments are threaded, when the user clicks on a comment, then they should see a complete history of the conversation, including all replies, timestamps, and the usernames of participants.

A user wants to notify colleagues about a specific comment that requires their attention.

Given a comment exists, when the user tags a colleague in the comment, then the tagged colleague should receive a notification alerting them to the comment and providing a direct link to it.

Users aim to ensure that important discussions are not lost among other comments in the document.

Given a comment thread contains multiple replies, when a user views the comment section, then the main comment should be visually distinguished and all replies should be collapsed by default unless expanded by the user.

A user wants to delete a reply to a comment that no longer serves its purpose.

Given a reply exists under a comment, when the user selects the delete option next to their reply, then that reply should be permanently removed from the thread and not visible to other users.

Document Audit Trail for Comments

User Story

As a legal advisor, I want an audit trail of all comments to understand past discussions and ensure compliance during contract reviews and potential disputes.

Description

The Document Audit Trail for Comments tracks all comments and changes made within the document, providing a historical record of discussions and decisions. Each comment should be timestamped and linked to the user who made it. This feature is crucial for maintaining accountability and transparency in collaborative review processes. It enables users to reference past discussions and understand the evolution of the document's review. An effective audit trail not only fosters trust among team members but also serves as an invaluable resource for future contract reviews and compliance checks.

Acceptance Criteria

User adds a comment to a clause in the contract document.

Given a user is viewing a contract document, when they add a comment to a specific clause, then the comment should be timestamped and linked to their user ID in the audit trail.

User tags a colleague in a comment within the contract document.

Given a user is commenting on a clause, when they tag a colleague, then the tagged colleague should receive a notification, and the audit trail should reflect the tag with the timestamp and user ID.

User reviews the document audit trail after multiple comments have been added.

Given multiple comments have been added by various users, when the document audit trail is accessed, then all comments should be listed in chronological order with timestamps and user IDs.

User edits their comment on a specific clause in the contract document.

Given a user has previously added a comment to a clause, when they edit that comment, then the original comment should be archived in the audit trail with a reference to the edited comment along with the timestamp and user ID.

User deletes a comment they made on the contract document.

Given a user has commented on a clause, when they delete their comment, then the audit trail should reflect that the comment was deleted, including a timestamp and user ID associated with the deletion.

User accesses the audit trail to verify past comments.

Given a user is reviewing the audit trail, when they search for comments made on a specific clause, then they should be able to view all related comments, timestamps, and user details in the order they were made.

Inline Comment Visibility

User Story

As a contract analyst, I want to see comments directly next to the clauses they refer to so that I can easily understand feedback without interrupting my reading flow.

Description

Inline Comment Visibility allows users to view comments directly alongside the relevant sections of the document without needing to open a separate panel. This feature enhances the user experience by making comments contextually relevant and easily accessible during the review process. It should support hover or click interactions to reveal comments, minimizing distractions while reading the contract. By integrating comment visibility into the document view, users can seamlessly engage with feedback and discussions, improving their overall efficiency and focus during the contract management process.

Acceptance Criteria

User views a contract document that contains multiple inline comments made by different colleagues during a collaborative review process.

Given a user is viewing a contract document with inline comments, When they hover over a section with comments, Then the comments should be displayed adjacent to the relevant text without requiring additional clicks or navigation.

A user is reviewing a contract and needs to address comments made by team members on specific clauses to finalize the review.

Given a contract document with inline comments, When the user clicks on a specific clause with a comment, Then the comment should expand and remain visible for the duration of the user's interaction with that clause.

Users are working together on a contract and wish to discuss specific comments efficiently with minimal disruption to their reading flow.

Given multiple inline comments on a document, When the user clicks a button to show all comments, Then they should be able to view a list of all comments at the side without losing focus on the document content.

A user wants to ensure they have not missed any comments while reviewing a contract document over an extended period.

Given a contract document that is open for review, When the user revisits the document after a period of inactivity, Then any comments added during their absence should be highlighted or indicated within the document view for immediate attention.

A legal team member receives multiple comments on a contract clause from different colleagues and wishes to respond directly within the document.

Given a user views a contract with inline comments, When the user clicks on an inline comment, Then they should have the option to reply to the comment directly below it, preserving the context of the discussion.

Comment Resolution Feature

User Story

As a project lead, I want to mark comments as resolved so that my team knows which issues have been addressed and can focus on remaining open discussions during the contract review.

Description

The Comment Resolution Feature allows users to mark comments as resolved once the relevant discussions or actions have been completed. This helps to keep track of which issues have been addressed and which are still outstanding. The feature should include options to archive resolved comments so they can be revisited later if necessary. Furthermore, it should notify all users who were involved in the comment that the issue has been resolved, promoting transparency and ensuring that everyone is aligned on the current status of discussions. This functionality streamlines the review process and enhances overall document management efficiency.

Acceptance Criteria

User marks a comment as resolved after discussing a clause with a colleague via the comment feature.

Given a user views a document with unresolved comments, when the user marks a comment as resolved, then the comment should be visually indicated as resolved, and the status of the comment should be updated in the system.

User archives a resolved comment for future reference within a document.

Given a user has resolved a comment, when the user chooses to archive the comment, then the comment should be moved to an archived section and should no longer appear in the active comments list.

Users receive a notification when a comment they were involved in has been marked as resolved.

Given a user is part of a comment discussion, when another user marks that comment as resolved, then the involved users should receive a notification indicating that the comment is resolved.

User attempts to view archived comments and ensure accessibility of resolved issues.

Given a user searches for archived comments, when the user accesses the archived comments section, then the user should be able to view all archived comments and their resolution statuses.

User reopens a resolved comment that needs further discussion after being marked as resolved.

Given a user views a resolved comment, when the user chooses to reopen the comment, then the comment should return to the active comments list, and its status should update to unresolved.

User audits the comment resolution history for compliance tracking.

Given a user accesses the comment resolution history, when the user reviews the history, then the user should see a complete log of all resolved and unresolved comments, along with timestamps and user actions.

Task Assignment Boards

Introduce a visual task management system within the collaboration suite that lets users assign tasks, set deadlines, and monitor progress. This feature enhances accountability and ensures that every team member knows their responsibilities, streamlining workflows and improving overall project management.

Requirements

Visual Task Assignment

User Story

As a legal team member, I want to visually assign tasks to colleagues and track their progress so that I can ensure that everyone is on the same page and deadlines are met efficiently.

Description

The Visual Task Assignment requirement focuses on implementing an intuitive interface within ClariDoc that allows users to create, assign, and visually track tasks related to contract management projects. Users can set deadlines, prioritize tasks, and view the progress of each assignment through a visual board. This feature enhances team accountability and communication, ensuring that all members are aware of their responsibilities and enabling efficient workflow management. Additionally, it integrates seamlessly with existing document storage and collaboration functionalities in ClariDoc to provide a centralized solution for task and document management.

Acceptance Criteria

User creates a new task and assigns it to a team member within the Visual Task Assignment board in ClariDoc.

Given a logged-in user, when they click on 'Add Task', fill in the task details including title, description, and assignee, and click 'Save', then the task should be created and visible in the assigned team member's task list.

User sets a deadline for a task and receives a notification as the deadline approaches.

Given an existing task assigned to a user, when the user sets a deadline and it approaches within 24 hours, then the user should receive a notification alerting them of the upcoming deadline.

User prioritizes tasks on the Visual Task Assignment board by changing task order.

Given a user on the Visual Task Assignment board, when they click and drag a task to a new position in the task list, then the task order should be updated and reflected visually on the board.

User marks a task as complete and checks the progress of all tasks on the board.

Given a user working on a particular task in the Visual Task Assignment board, when they click 'Mark as Complete', then the task should be marked as complete and removed from the active task list, and the overall progress should update accordingly.

User collaborates with team members by adding comments to tasks.

Given a user viewing a task on the Visual Task Assignment board, when they add a comment and click 'Post', then the comment should appear under the task and be visible to all assigned team members.

Admin user generates a report on task assignments and their statuses.

Given an admin user accessing the Visual Task Assignment feature, when they click on 'Generate Report', then a downloadable report should be created listing all tasks, assignees, deadlines, and current statuses.

User filters tasks based on their assigned members and deadlines.

Given a user on the Visual Task Assignment board, when they apply filters by assignee and deadline, then only tasks that meet the filter criteria should be displayed on the board.

Deadline Notifications

User Story

As a project manager, I want to receive notifications about upcoming deadlines on assigned tasks so that I can remind my team and ensure all tasks are completed on time.

Description

The Deadline Notifications requirement is designed to automatically alert users about approaching deadlines for assigned tasks. This feature will utilize real-time notifications and reminders through the platform or via email, ensuring that users are consistently informed about task timelines. It enhances productivity by reducing the chances of missing important deadlines and allows team members to prioritize their work effectively. Integration with the task management system will enable customized notification settings for users, catering to individual preferences for communication.

Acceptance Criteria

User receives a notification one day before the deadline of an assigned task that they are responsible for.

Given a user has an assigned task with a deadline, when the deadline is one day away, then the user receives a real-time notification through the platform and an email reminder about the pending deadline.

User can customize the notification settings for task deadlines according to their preferences.

Given a user accesses their profile settings, when they adjust their notification preferences, then those preferences are saved and applied to future deadline notifications.

The system sends a notification three days before a deadline for tasks that have not been started or are in progress.

Given a task exists with a deadline three days away, when the system checks the task status, then it sends a notification to the assigned user if the task is not started or still in progress.

Users can view a history of received deadline notifications for tracking purposes.

Given a user accesses the notification history section, when they view their notifications, then they see all past notifications related to task deadlines including the date and time of each notification.

The platform integrates with a calendar application to sync task deadlines and notifications.

Given a user has linked their calendar application to the platform, when a task deadline is created or updated in the platform, then the change is reflected in the linked calendar application.

Users receive a final reminder notification two hours before a task deadline.

Given a task deadline is approaching within two hours, when the system identifies this condition, then it sends a last-minute notification to the assigned user to prompt immediate attention.

Task Progress Tracking

User Story

As a team leader, I want to track the progress of tasks assigned to my team so that I can identify any bottlenecks and provide assistance where needed.

Description

The Task Progress Tracking requirement enables users to update the status and progress of their assigned tasks directly within the visual task management system. This functionality allows team members to communicate their progress in real-time, facilitating transparency and collaboration among team members. Users can mark tasks as 'In Progress,' 'Completed,' or 'Blocked,' which helps project managers and the entire team understand where they stand on their project goals. This integration is crucial for maintaining productivity standards and keeping everyone aligned with project timelines.

Acceptance Criteria

User updates task status from 'In Progress' to 'Completed'.

Given a task is marked as 'In Progress', When the user selects 'Completed' and saves changes, Then the task status should be updated to 'Completed' and reflect the change in the task management board.

User marks a task as 'Blocked' due to dependencies.

Given a task is marked as 'In Progress', When the user selects 'Blocked' from the status dropdown and provides a reason, Then the task should be updated to 'Blocked' with the reason displayed to all team members.

Project manager views the task management board for progress updates.

Given the project manager accesses the task management board, When they review the status of tasks, Then they should see an accurate representation of task statuses (e.g., 'In Progress', 'Completed', 'Blocked') for all tasks visible.

User tries to update a task without permissions.

Given a user does not have permission to modify a specific task, When they attempt to change the task status, Then they should receive an error message stating 'You do not have permission to edit this task.' and no changes should be made.

User receives a notification about a task that has been marked 'Completed'.

Given a task is marked as 'Completed', When the user assigned to the task saves the status, Then a notification should be sent to all team members indicating that the task is now completed.

User updates several tasks in bulk.

Given multiple tasks are selected, When the user changes their status from the bulk action menu, Then all selected tasks should reflect the new status on the task management board without errors.

Task Filtering and Sorting

User Story

As a legal assistant, I want to filter and sort tasks by due date and priority so that I can manage my workload more effectively and stay on top of my deadlines.

Description

The Task Filtering and Sorting requirement provides users with the ability to filter and sort tasks based on criteria such as due date, priority, assignee, and status. This functionality aims to enhance user efficiency by allowing quick access to relevant tasks and providing a clear overview of ongoing work. Users can easily navigate through their assigned tasks or those of their colleagues, promoting better time management and organization. Integration with the overall task assignment board will ensure that these filtering options are intuitive and user-friendly.

Acceptance Criteria

Task Filtering by Due Date

Given a user is viewing their task assignment board, when they apply a filter for tasks due today, then only tasks that have a due date of today should be displayed.

Task Sorting by Priority

Given a user is viewing their assigned tasks, when they select to sort tasks by priority, then tasks should be arranged in descending order from highest to lowest priority.

Filtering by Assignee

Given a team leader is managing tasks, when they filter tasks by a specific team member, then only tasks assigned to that team member should be visible in the list.

Task Status Filtering

Given a user wants to check their completed tasks, when they select the filter for completed tasks, then only tasks that have been marked as completed should be shown.

Combining Filters for Comprehensive Views

Given a user wants to view their high-priority tasks due this week, when they set filters for both parameters, then only tasks meeting both criteria should be displayed.

Resetting Filters

Given a user has applied multiple filters, when they click the 'reset filters' button, then all previously set filters should be removed, and all tasks should be visible again.

Saving Frequently Used Filter Presets

Given a user regularly filters tasks in a specific way, when they save this filter configuration, then the user should be able to quickly apply this saved filter in future sessions.

Collaboration Tools Integration

User Story

As a team member, I want to integrate ClariDoc with our team’s communication tools so that I can easily discuss tasks and receive updates without leaving the platforms I already use.

Description

The Collaboration Tools Integration requirement aims to incorporate popular communication and collaboration tools such as Slack or Microsoft Teams within the task assignment system. This integration allows for seamless updates and discussions related to specific tasks directly within the collaboration tools familiar to users, facilitating a smooth workflow and ensuring that vital project discussions are captured alongside task management. This enhances the efficiency of information sharing and reduces the need for switching between different applications during the task process.

Acceptance Criteria

Task Assignment Notification through Slack Integration

Given a task is assigned within ClariDoc, When a user receives the assignment, Then a notification is sent to the assigned team member's Slack channel with task details.

Updating Task Status via Microsoft Teams

Given a task status is changed in ClariDoc, When a user updates the task status, Then a message is posted in the designated Microsoft Teams channel reflecting the new task status.

Accessing Task Details from Collaboration Tools

Given a task is discussed in a collaboration tool, When a user requests task details through Slack or Microsoft Teams, Then the relevant task information is retrieved and displayed within the chat.

Deadline Reminders in Collaboration Tools

Given a task has an approaching deadline, When the deadline is within 24 hours, Then a reminder notification is sent to the assigned user in their Slack or Microsoft Teams application.

Real-Time Collaboration on Task Updates

Given a task is being edited in ClariDoc, When an update is made, Then all users in the associated Slack or Microsoft Teams channel receive a real-time notification of the changes.

Logging Task Discussions

Given a task discussion occurs in Slack or Microsoft Teams, When the conversation is complete, Then the discussion is logged within the ClariDoc task's comments section for future reference.

Task Assignment Board Visibility in Collaboration Tools

Given the task assignment board is updated, When a team member accesses Slack or Microsoft Teams, Then they see the current status and assignments of all tasks within the dedicated channel.

Real-Time Notifications

Provide instant alerts for document changes, comments, and task updates. This feature keeps all team members informed of activities as they occur, minimizing communication gaps and ensuring that everyone is aligned and able to respond quickly to evolving situations.

Requirements

Instant Document Change Alerts

User Story

As a legal team member, I want to receive immediate notifications about changes to documents so that I can quickly respond and make necessary adjustments to my work without delays.

Description

The Instant Document Change Alerts requirement establishes a notification system that informs users immediately of any changes made to shared documents. This includes edits, new comments, and task updates, allowing users to stay engaged and current on document modifications. By providing real-time alerts, this feature aims to enhance collaboration among team members, reduce miscommunication, and ensure timely reactions to changing information. The integration with existing workflow tools will enable seamless notifications through email, mobile push notifications, and within the application itself, fostering a proactive working environment.

Acceptance Criteria

Team members modify a shared legal contract document, and an instant notification system alerts all collaborators about the change.

Given a team member makes an edit to a shared document, when the change is saved, then all other team members receive a real-time notification via email and in-app alerts within 30 seconds.

A user adds a comment to a document, prompting team members to be instantly notified about the new feedback.

Given a user adds a comment to a shared document, when the comment is submitted, then all collaborators receive an immediate push notification on their mobile devices and an email alert.

A task related to contract review is updated, requiring team members to be informed about the new status of the task.

Given a task associated with a shared document is updated, when the update is saved, then all relevant team members receive a notification detailing the changes to the task through email and in-app notifications.

A user wishes to review the list of notifications received for changes made to shared documents within the last 24 hours.

Given a user accesses the notification history, when the user requests to view notifications from the last 24 hours, then the system displays a complete and accurate list of all changes made, including edits, comments, and task updates.

A user who's opted for mobile notifications receives alerts about document changes while on the go.

Given a user has enabled mobile notifications for document changes, when a change occurs to a document, then the user receives a mobile push notification regardless of whether the app is open or closed.

A team member retrieves a summary of all changes made to a document during a specific period.

Given a user queries the system for document changes during a specified date range, when the request is processed, then the user receives a summarized report detailing all modifications, comments, and task updates within that timeframe.

A user's notification settings are configured to prioritize urgent document changes over general updates.

Given a user adjusts their notification settings to prioritize urgent changes, when a critical update is made to a document, then the user receives a high-priority notification for that change, ensuring immediate attention.

Collaborative Commenting System

User Story

As a team member, I want to be able to comment on document sections and tag colleagues so that we can have focused discussions and improve our document review process.

Description

The Collaborative Commenting System enables users to leave comments on specific clauses or sections of a document and tag colleagues for review or input. This requirement enhances communication by allowing for focused discussions on particular document areas, promoting deeper engagement and analysis of the content. Users will have the ability to resolve comments, create threads, and assign tasks based on the discussions, thereby streamlining collaborative efforts within the team. Integration with notification systems ensures that tagged team members are alerted in real time, contributing to a more organized review process.

Acceptance Criteria

User leaves a comment on a specific section of a contract to ask for clarification from a colleague during the review process.

Given a user is viewing a contract, when they click on a clause and enter a comment and tag a colleague, then the tagged colleague receives a real-time notification about the new comment.

A user resolves a comment after the issue has been addressed, improving document clarity and reducing open tasks.

Given a comment has been addressed, when the user clicks on 'resolve' on the comment, then the comment should be marked as resolved and moved to the resolved comments section.

Team members are collaborating on a document and need to create a discussion thread for a complex issue that requires multiple inputs.

Given there are multiple responses needed for a complex comment, when a user starts a thread on an existing comment, then other team members can reply, and the original comment displays the count of replies.

A user needs to review all active comments on a document before finalizing it, ensuring nothing is overlooked.

Given a user is on the document, when they click on the comments section, then all active comments should be displayed with a visual indicator of unresolved items and their associated tags.

A team member wants to ensure that no critical deadlines are missed in relation to commented tasks on a document.

Given each comment can have a deadline assigned, when a deadline for a comment is approaching, then the assigned user should receive a reminder notification indicating the pending deadline.

Deadline Reminders and Alerts

User Story

As a project manager, I want to receive alerts about upcoming deadlines so that I can ensure our team meets all contractual obligations without last-minute rushes.

Description

The Deadline Reminders and Alerts requirement provides users with notifications regarding upcoming deadlines for reviews, contract expirations, and critical milestones related to documents. By implementing a scheduling system that tracks these important dates, users will receive timely reminders via email or within the app that ensure no deadlines are missed. This feature is crucial for maintaining compliance, enabling proactive management of contract obligations, and enhancing overall task management for legal teams.

Acceptance Criteria

User receives a notification for an upcoming contract expiration when the expiration date is set to notify 7 days in advance.

Given a contract with an expiration date set for November 21, 2024, when the user logs into ClariDoc on November 14, 2024, then they should receive an email notification and an in-app alert regarding the upcoming expiration.

Team members receive alerts for any changes made to a shared contract document.

Given that a team member edits a contract document, when the changes are saved, then all team members who have access to the document should receive an immediate notification of the changes made.

Users get reminders for scheduled reviews and meetings regarding contracts.

Given a scheduled review meeting for a contract set for November 20, 2024, when the user checks their notifications on November 19, 2024, then they should see a reminder notification for the review meeting.

The system allows users to customize notification settings for deadlines and reminders.

Given that a user accesses the settings page, when they update their notification preferences to receive alerts 5 days before a contract expiration, then the system should save these preferences and apply them to all relevant contracts.

Users can view a history of all notifications regarding deadlines and alerts they have received.

Given that a user views their notification history, when they check for alerts from the past month, then they should see a complete list of all notifications related to deadlines and alerts, including timestamps.

Users receive notifications for tasks assigned within the contract management system.

Given that a user is assigned a task related to a contract review, when the task is created, then the user should receive an immediate email notification as well as an in-app alert about their new task.

Integration with Calendar Applications

User Story

As a user, I want to sync my document deadlines with my calendar so that I can manage my schedule more effectively and never miss an important date.

Description

The Integration with Calendar Applications requirement allows users to sync their ClariDoc deadlines and notifications with external calendar applications such as Google Calendar or Microsoft Outlook. This feature will provide an additional layer of organization and visibility regarding document-related tasks. Users can manage their schedules effectively by aggregating all deadlines in a single view. This integration will minimize the risks of oversight and encourage better time management among team members.

Acceptance Criteria

User syncs ClariDoc deadlines with Google Calendar.

Given a user has connected their ClariDoc account to Google Calendar, When they set a deadline for a document in ClariDoc, Then the deadline should appear in their Google Calendar with the correct date and time.

User receives a notification for a new comment on a shared document.

Given a team member posts a comment on a document in ClariDoc, When the comment is saved, Then all users with access to the document should receive a real-time notification alerting them of the new comment.

User accesses Microsoft Outlook to view synced deadlines from ClariDoc.

Given a user has integrated their ClariDoc account with Microsoft Outlook, When they check their Outlook calendar, Then they should see all ClariDoc deadlines correctly displayed without discrepancies.

User wants to receive alerts for approaching deadlines.

Given a user has set up notifications for document deadlines in ClariDoc, When a deadline is approaching (e.g., 24 hours prior), Then the user should receive an alert on their phone or computer.

Multiple team members update a task related to a document in ClariDoc.

Given team members are collaborating on a document, When one member updates a task's status, Then all other members should receive a notification of the task update in real-time.

User checks for missed deadlines within their integrated calendar.

Given a user regularly syncs their ClariDoc deadlines with their calendar application, When they review their calendar, Then they should be able to identify any missed deadlines that were not marked as completed in ClariDoc.

User configures notification preferences within ClariDoc.

Given a user accesses the notification settings in ClariDoc, When they adjust their preferences for document updates, Then the changes should be saved, and notifications should reflect the new preferences immediately.

User Preferences for Notification Settings

User Story

As a user, I want to customize my notification settings so that I receive alerts in a way that fits my work style and keeps me focused without overwhelming me.

Description

The User Preferences for Notification Settings requirement allows users to customize their notification preferences according to their specific needs. Users can choose how and when they receive notifications, whether through push notifications, emails, or in-app alerts. This flexibility ensures that users receive information in a manner that suits their workflow, thus improving the overall user experience. It also aids in minimizing notification fatigue by allowing users to prioritize what they consider important.

Acceptance Criteria

User selects preferred notification methods and specifies time settings for alerts in their profile.

Given the user accesses the notification settings page, When they select preferences for notifications (push, email, in-app) and specify times for alerts, Then these preferences should be saved and reflect in their profile when they return to the page.

User updates notification preferences and receives confirmation of the change.

Given the user has modified their notification settings, When they submit these changes, Then a confirmation message should be displayed, indicating the settings were successfully updated.

User attempts to receive notifications for only critical updates.

Given the user selects 'critical' under notification priorities, When a non-critical update occurs, Then the user should not receive any notification for this event.

User disables all notifications in their preferences.

Given the user unchecks all notification options, When they save the changes, Then no notifications should be sent to the user for any updates or changes in the document management system.

User wants to receive daily summaries of their notifications instead of real-time alerts.

Given the user selects 'daily summary' in their notification settings, When a new document change occurs, Then the user should only receive a summary of these changes in a single notification at the end of the day.

User modifies their email address for notification delivery.

Given the user has provided a new email address in the notification settings, When they save this change, Then all future notifications should be sent to the new email address provided, and the old email should no longer receive notifications.

User looks for an option to receive in-app alerts in a conference where multiple documents are being updated.

Given the user is in a conference with others updating documents, When they check the notification settings for in-app alerts, Then they should see an option that allows for real-time alerts only during active sessions, ensuring they are aware of changes without being overwhelmed.

Document Comparison Tool

Enable users to compare different versions of a document side by side, highlighting changes and differences. This feature simplifies the review process by allowing teams to quickly spot alterations and assess the impact of each modification, ensuring thorough oversight and quality control.

Requirements

Version Tracking

User Story

As a legal professional, I want to track all changes made across different document versions so that I can ensure transparency and accountability in the review process, minimizing the risk of overlooking critical modifications.

Description

The Version Tracking requirement focuses on maintaining a clear history of all document versions compared within the Document Comparison Tool. Each modification should be logged chronologically, allowing users to revert to previous versions if necessary. This feature enhances accountability and provides a transparent view of document evolution, thereby supporting better collaboration and preventing potential mishaps during the review process. Furthermore, users should be able to label each version for easy identification, increasing efficiency during collaborative efforts. The expected outcome is a robust comparison tool that not only highlights changes but also provides context on document revisions, thus aiding in thorough oversight and informed decision-making.

Acceptance Criteria

User reviews multiple versions of a contract within the Document Comparison Tool to track changes made over time.

Given that the user accesses the Document Comparison Tool, when they select two or more versions of a document, then the tool should display each version side by side with clear highlights indicating additions, deletions, and modifications between the versions.

User needs to revert to a previous version of a contract due to an undesirable change in the latest version.

Given that the user has accessed the version history of a document, when they select a previous version and choose to revert, then the system should successfully restore the document to that version while logging this action in the version history.

User wants to efficiently identify versions of a document to understand the timeline of changes made.

Given that the user is viewing the list of document versions, when they look at the version labels, then each version should be clearly labeled with the date of modification, the user who made the change, and a brief description of the change.

User is collaborating with team members on a document and needs to ensure that changes are well-documented.

Given that multiple users are editing a document, when any user saves a change, then the system should create a new version entry in the version history that logs the user, timestamp, and a summary of the changes made.

User wants to audit the changes made to a contract during a specific period.

Given that the user is within the Document Comparison Tool, when they filter the version history by a specific date range, then the system should display only the versions modified during that timeframe, along with all associated change logs.

User needs to compare a document version with several past versions to ensure thorough oversight of compliance requirements.

Given that the user selects a document version for comparison, when they choose from the available versions of the document, then the tool should allow comparisons across multiple past versions simultaneously, clearly illustrating all differences in a comprehensive view.

User is testing the Document Comparison Tool to ensure proper functionality across various file types (e.g., PDF, Word).

Given that the user uploads different file types into the Document Comparison Tool, when they attempt to compare the documents, then the system should successfully parse and highlight changes for all supported file formats without errors.

Change Highlighting

User Story

As a contract manager, I want changes between document versions to be clearly highlighted so that I can swiftly review modifications and maintain quality control throughout the contract lifecycle.

Description

The Change Highlighting requirement entails the capability to visually distinguish alterations between document versions using different colors or markers. This feature should enable users to quickly identify added, deleted, or modified text, improving the efficiency of the review process. Additionally, the tool should allow customization of color schemes and highlight patterns to cater to user preferences. Effective change highlighting is essential for maintaining oversight and ensuring that all parties are aware of key modifications during collaborative reviews. The ultimate goal is to create a user-friendly interface that simplifies the review process and increases accuracy in identifying meaningful changes.

Acceptance Criteria

Comparing two versions of a contract to identify changes made by various stakeholders during the review process.

Given two versions of a document loaded in the Document Comparison Tool, When a user selects the 'Highlight Changes' option, Then the tool should display added text in green, deleted text in red, and modified text in blue with clear markers for each change.

Customizing the color scheme for highlighting changes to match individual user preferences.

Given a user accessing the settings of the Document Comparison Tool, When they select a color scheme for highlighting changes, Then the user should be able to save their selection and see the changes reflected when they highlight differences in a document.

Reviewing a contract with multiple revisions to ensure all changes are accurately indicated in the comparison.

Given a document with multiple versions, When the user generates a comparison report, Then the report should include a comprehensive list of all changes with their respective highlights and should accurately reflect all text differences.

Collaborating on a document where multiple users have made changes, requiring visibility into alterations made by each person.

Given a document that has been edited by multiple users, When the user opens the Document Comparison Tool, Then they should be able to see changes attributed to each user through distinct colors or markers as configured during setup.

Utilizing the change highlighting feature in a team meeting to review adjustments made to a legal contract.

Given a meeting scenario where the team needs to review a document, When the document is displayed in the Document Comparison Tool, Then the highlighted changes should be clearly visible to all participants on the screen without any lag or performance issues.

Split-View Interface

User Story

As a lawyer, I want to view two document versions side by side so that I can easily compare changes without losing track of context, allowing for a more informed review process.

Description

The Split-View Interface requirement involves creating a user interface that allows users to view two versions of a document side by side. This feature should facilitate an intuitive comparison between the original and revised documents, enabling users to assess differences with ease. The split-view should be highly responsive, allowing users to scroll through both documents simultaneously, thereby ensuring that corresponding content is always aligned. The implementation of this interface is crucial for enhancing user experience and streamlining the comparison process, making it easier for legal professionals to navigate and analyze documents effectively. The expected outcome is a unified workspace that significantly reduces the time spent on document reviews and enhances accuracy.

Acceptance Criteria

User initiates a document comparison using the Split-View Interface to analyze changes between the original and a revised contract document.

Given the user opens the Split-View Interface, when they select two versions of a document, then both documents should display side by side with synchronized scroll functionality allowing concurrent navigation.

Legal professionals need to identify and assess alterations made in a document comparing two versions side by side.

Given two versions of a document are loaded, when the user examines the Split-View Interface, then all differences between the two documents should be highlighted distinctly to facilitate easy identification of changes.

The user wants to seamlessly navigate through the documents while maintaining focus on related content.

Given the user is scrolling through either document, when they scroll down, then the corresponding text in the opposite document should scroll in a synchronized manner to keep content aligned.

A user needs to ensure that important compliance clauses have not been modified during the document revision process.

Given that a user is using the Split-View Interface, when they focus on identifying specific clauses, then the interface should provide a clear visual cue or alert if high-risk clauses have been altered.

The legal team is reviewing a lengthy contract and requires efficient tools to mark and comment on differences as they are discovered in the Split-View Interface.

Given a user is engaged in reviewing a document within the Split-View Interface, when they highlight differences or add comments, then these annotations should be saved accurately and displayed on both document versions for collaborative review.

After completing a review of the document comparison, the user wants to export their findings for further discussion or presentation.

Given the user has reviewed the documents in the Split-View Interface, when they choose to export their comparison results, then the system should generate a report that includes highlighted changes and any user notes, formatted correctly for external sharing.

User Feedback Mechanism

User Story

As a product user, I want to provide feedback on the Document Comparison Tool so that I can contribute to its improvement and ensure it meets my needs more effectively.

Description

The User Feedback Mechanism requirement emphasizes the importance of gathering user insights on the Document Comparison Tool's performance and functionality. This feature should allow users to rate their experience, provide suggestions for improvements, and report bugs. The feedback collected should be analyzed regularly to inform ongoing development and refinements of the tool. By addressing user feedback diligently, the product can continue to evolve in response to actual user needs, ensuring that it remains relevant and valuable. The expected outcome is an iterative development cycle reinforced by user input, enhancing the product's effectiveness over time.

Acceptance Criteria

User submits feedback after utilizing the Document Comparison Tool for a project review.

Given that the user has completed a document comparison, when they access the feedback form, then they should be able to submit a rating from 1 to 5 stars, provide comments, and select specific issues related to functionality or bugs.

Admin reviews user feedback collected from the User Feedback Mechanism.

Given that user feedback has been submitted, when the admin accesses the feedback dashboard, then they should see a summary of ratings, comments, and categorized feedback for analysis.

User reports a bug related to the Document Comparison Tool.

Given that a user encounters a bug, when they fill out the bug report section of the feedback form, then the system should log the report with a timestamp, user details, and a description of the issue for further investigation.

User submits suggestions for improving the Document Comparison Tool.

Given that the user has used the Document Comparison Tool, when they submit a suggestion via the feedback mechanism, then the system should categorize the suggestion and store it in the feedback database to be reviewed in the next development cycle.

Feedback is analyzed for trends over time.

Given that feedback has been collected over a month, when the product team accesses the feedback reports, then they should see a trend analysis highlighting common user issues and suggested improvements.

Integration with Document Management Systems

User Story

As an administrative assistant, I want the Document Comparison Tool to integrate with our document management system so that I can easily access and manage documents without needing to switch platforms constantly.

Description

The Integration with Document Management Systems requirement highlights the need for seamless interaction between the Document Comparison Tool and existing document management systems (DMS) used by organizations. This feature should enable users to import and export documents easily from and to their DMS, facilitating a smooth workflow. Additionally, the integration should support version control, ensuring that users are always working with the latest documents. This requirement is vital for enhancing productivity, as it reduces the need for manual uploads and promotes a more cohesive work environment where tools can interoperate effortlessly. The expected outcome is a more integrated tool that enhances user efficiency and aligns with organizational workflows.

Acceptance Criteria

User seamlessly imports a document from their DMS into the Document Comparison Tool to review changes before approval.

Given a user is logged into ClariDoc and has access to the document management system, when the user selects a document to import and confirms the action, then the selected document should be successfully imported without loss of formatting or content integrity.

User exports a comparison report from the Document Comparison Tool back to their DMS after reviewing changes.

Given a user has reviewed a document comparison and wishes to share the results, when the user selects the export option and chooses the appropriate DMS, then the comparison report should be exported successfully and stored in the user's DMS under the correct file name and version.

User adds a new version of a document to the DMS through the Document Comparison Tool and wants to ensure version control is maintained.

Given a user updates a document in the Document Comparison Tool and selects to save it, when the user confirms the action, then the new version should be created and stored in the DMS, with the previous version archived properly, allowing access to both versions without conflict.

A user identifies discrepancies between two document versions and needs to flag them for further review within the Document Comparison Tool.

Given a user has compared two versions of a document, when the user highlights specific changes and selects to flag them, then those discrepancies should be visually marked and saved, enabling easy identification during subsequent reviews.

User notifies team members about changes made in the document comparison process through integrated communication tools.

Given a user has completed a document comparison, when the user chooses to send notifications to their team, then all selected team members should receive a notification with a link to the updated comparison for collaborative review.

User accesses help documentation to understand how to utilize the integration with their DMS.

Given a user is unfamiliar with DMS integration features, when the user selects the help option within the Document Comparison Tool, then the user should be directed to comprehensive help documentation that clearly outlines the steps for importing, exporting, and maintaining version control.

Risk Insight Generator

The Risk Insight Generator utilizes advanced machine learning algorithms to deliver predictive insights on potential legal risks associated with specific contractual clauses. By analyzing past performance data and identifying patterns, this feature helps legal teams to proactively address issues before they escalate, ensuring a more strategic contract management approach.

Requirements

Predictive Risk Analysis

User Story

As a legal professional, I want to receive predictive insights on contractual risks so that I can proactively manage and mitigate potential legal issues before they arise.

Description

The Predictive Risk Analysis requirement focuses on the ability of the Risk Insight Generator to leverage historical contractual data and advanced machine learning algorithms to identify potential legal risks linked to specific clauses. This feature will deliver actionable insights and predictions that allow legal teams to address potential issues promptly before they escalate, ultimately enhancing strategic contract management and reducing legal liabilities. Integration with ClariDoc’s existing database will ensure real-time analysis and seamless workflow, providing lawyers with a data-driven approach to risk assessment.

Acceptance Criteria

User accesses the Risk Insight Generator feature from ClariDoc to analyze a contract before finalization.

Given the user selects a specific contract and initiates the Risk Insight Generator, When the system processes the contract, Then it provides a detailed report highlighting all potential legal risks associated with the clauses present in the contract.

A legal team reviews the predictive insights generated for a contract containing specific risky clauses.

Given the user reviews the insights for a contract with high-risk clauses, When the insights are displayed, Then they must include a clear summary of identified risks along with recommended actions for mitigation.

Integration of historical data with the Risk Insight Generator for real-time analysis.

Given historical contractual data is available in ClariDoc, When the Risk Insight Generator is used, Then it must successfully leverage this data to provide accurate predictive insights for the current contract.

A user receives real-time alerts on potential risks during the contract creation process.

Given the user is drafting a contract, When a clause is added that has previously been flagged as risky by the Risk Insight Generator, Then an immediate alert is generated to notify the user of the associated risks.

Legal team members collaborate and discuss insights generated from the Risk Insight Generator.

Given multiple team members are reviewing the Risk Insight Generator report, When they collaborate on the findings, Then they can annotate the report and share feedback in real time.

User evaluates the performance of the Risk Insight Generator over multiple contracts.

Given multiple contracts have been analyzed, When the user reviews the performance metrics of the Risk Insight Generator, Then it must provide statistics such as accuracy rate, number of risks identified, and user satisfaction ratings.

User exports the risk assessment reports generated by the Risk Insight Generator for external use or presentations.

Given the user has completed an analysis using the Risk Insight Generator, When they choose to export the report, Then the system generates a downloadable file in common formats such as PDF or Excel with all relevant insights and data.

Automated Compliance Alerts

User Story

As a compliance officer, I want to receive automated alerts about compliance issues so that I can quickly address them and maintain legal standards within our contracts.

Description

The Automated Compliance Alerts requirement ensures that the Risk Insight Generator can automatically notify users about compliance issues identified within contracts. This feature will track specified compliance thresholds and generate alerts when deviations occur, allowing teams to act swiftly to rectify any compliance gaps. By integrating these alerts into ClariDoc’s notification system, users will have a streamlined process for staying informed about legal obligations, thereby enhancing compliance management and reducing risk exposure.

Acceptance Criteria

Automated notification for compliance threshold deviations in a contract review process.

Given a contract with defined compliance thresholds, when a deviation is detected, then the system automatically sends a notification to the relevant user within 5 minutes of detection.

Integration of compliance alerts into the ClariDoc notification system for user visibility.

Given a compliance alert has been generated, when a user logs into ClariDoc, then they should see the alert prominently displayed in the notifications section on the dashboard.

Tracking historical compliance alert data for reporting and analysis.

Given compliance alerts have been generated, when a user requests a report, then the system should provide a downloadable report of all compliance alerts generated over the past year, categorized by severity.

User customization of compliance alert settings within ClariDoc.

Given a user is in the settings page for compliance alerts, when they modify their alert preferences, then the system should save the changes and reflect these preferences in future compliance alerts.

User acknowledgment and logging of compliance alerts actions taken.

Given a compliance alert is triggered, when a user takes action to address the alert, then the system should allow the user to acknowledge the alert and log the actions taken for future reference.

Real-time updates for compliance metrics in contract management dashboards.

Given that compliance alerts are being generated, when the user accesses the contract management dashboard, then they should see real-time updates of compliance metrics, including the number of active alerts and statuses.

Historical Data Analysis

User Story

As a contract manager, I want to analyze historical data on contract clauses so that I can identify trends and make informed decisions during contract negotiations.

Description

The Historical Data Analysis requirement encompasses the functionality of the Risk Insight Generator to analyze past performance data pertaining to contractual clauses. This feature will identify trends and patterns in previous contracts, providing users with insights into the effectiveness and risks of specific clauses. By incorporating this historical database analysis, ClariDoc will empower legal teams with the ability to make informed decisions based on empirical evidence rather than intuition, ultimately enhancing contract negotiation and drafting processes.

Acceptance Criteria

As a legal analyst, I want to analyze historical contractual data to identify trends in liability clauses across different contracts I have worked on over the last five years.

Given that I have access to the historical data analysis feature, when I select a specific liability clause from the provided options and input the date range, then the system should return a report detailing the past performance of that clause including the frequency of claims associated with it, and the outcomes of those claims.

As a legal team member, I need to assess the effectiveness of indemnity clauses in previous contracts to ensure future contracts are robust in protecting our interests.

Given that I have selected the indemnity clause category, when I input parameters such as contract type and jurisdiction, then the Risk Insight Generator should provide a statistical analysis of the effectiveness of indemnity clauses, including success rates and common pitfalls based on historical data.

As a contract manager, I would like to review a visual representation of contract trends over time to facilitate strategic discussions on contract enhancements with my team.

Given that I have accessed the historical dashboard, when I choose to display trends for specific types of clauses over a specified time range, then the system should generate a graphical report that illustrates the trends for each selected clause, accompanied by key metrics such as average claim amounts and resolution times.

As a compliance officer, I want to identify clauses that frequently lead to disputes in historical contracts so I can advise on contract improvements.

Given that I can access the dispute analysis feature, when I generate a report focusing on clauses associated with disputes, then the output should include a ranked list of clauses by frequency of disputes, the nature of those disputes, and recommended improvements based on historical analysis.

As a senior legal advisor, I intend to compare the performance of new contract clauses against those that performed well in the past to guide our drafting process.

Given that I have historical performance data available, when I enter details of the new clauses for comparison, then the system should highlight differences in performance metrics between the new clauses and historical equivalents, including data on risk exposure and compliance success.

User-Friendly Dashboard Integration

User Story

As a team leader, I want to access a user-friendly dashboard that summarizes risk insights so that I can easily communicate findings to my colleagues and stakeholders.

Description

The User-Friendly Dashboard Integration requirement aims to create a comprehensive interface within ClariDoc that presents risk insights and data analysis results in an easily digestible format. This dashboard will visualize potential risks associated with specific clauses, showcasing trends and predictions in a way that is accessible to all users, regardless of technical expertise. This integration will facilitate better communication and decision-making among team members, enhancing collaboration and strategic planning within legal operations.

Acceptance Criteria

User accesses the Risk Insight Generator feature through the dashboard to view risks associated with contract clauses.

Given the user is logged into ClariDoc, when they select the Risk Insight Generator from the dashboard, then the system should display a visual representation of potential risks associated with specific contractual clauses.

User customizes the dashboard view to prioritize certain risk insights based on their role in the legal team.

Given the user has administrator privileges, when they customize the dashboard settings to prioritize risks, then those settings should be saved and applied every time the user logs in.

User receives alerts about new risks identified by the machine learning algorithm through the dashboard interface.

Given new risks are identified by the system, when the user accesses the dashboard, then they should see a notification alerting them to the new risks with the option to view details.

User collaborates with a team member on a specific contractual clause identified as high-risk in the dashboard.

Given a high-risk clause is displayed on the dashboard, when the user selects the clause and shares it with a team member, then the team member should receive a notification with the option to discuss further.

User filters the displayed risks on the dashboard based on contract date and type of clause.

Given the user is on the dashboard, when they apply filters for date and clause type, then the dashboard should refresh to only show risks that meet the selected criteria.

User assesses the historical data trends displayed on the dashboard to support strategic decision-making.

Given the user opens the trends section of the dashboard, when they view the historical data for risks, then the trends should accurately reflect the past performance data and predictions.

Real-time Collaboration Tools

User Story

As a legal team member, I want to collaborate in real-time with my colleagues on risk assessments so that we can develop strategies quickly and efficiently regarding potential legal risks.

Description

The Real-time Collaboration Tools requirement focuses on enabling simultaneous access and input into the Risk Insight Generator by multiple users. This functionality will allow teams to collaborate effectively while assessing potential risks and developing strategic responses to identified issues. Integrating these tools into ClariDoc will not only enhance teamwork but also drive faster decision-making processes and streamline the workflow associated with risk management.

Acceptance Criteria

Simultaneous access by legal team members during the risk assessment process.

Given multiple users are logged into the Risk Insight Generator, when User A makes an edit to a shared assessment, then User B should see the update in real-time without any refresh delay.

Collaborative annotation on risk insights by team members.

Given a risk insight document is open, when User A adds a comment, then the comment should be visible to all other users in the document within 2 seconds, and all users should receive a notification of the new comment.

Tracking changes made by multiple users in the Risk Insight Generator.

Given changes are made by multiple users, when a user accesses the change log, then they should see a comprehensive list of edits including user names, timestamps, and nature of changes made.

User role management to control collaborative access to risk insights.

Given a user is assigned a 'viewer' role, when they attempt to edit a shared risk insight, then they should receive a notification stating they do not have sufficient permissions to make changes.

Real-time notifications for updated risk insights to all collaborating users.

Given a risk insight is updated by any user, when the update is saved, then all collaborating users should receive a notification about the update within 5 seconds.

Effective version control for risk assessments edited collaboratively.

Given a risk insight has multiple versions due to edits from various users, when a user accesses the version history, then they should be able to view, compare, and revert to any previous version of the document.

Integration of instant messaging for discussing risk insights within the tool.

Given the collaboration tool is activated, when a user sends a message regarding a risk insight, then all active users should receive the message instantly in a dedicated chat panel within the platform.

Risk Prediction Dashboard

The Risk Prediction Dashboard presents a user-friendly visual interface that aggregates risk predictions across all active contracts. Users can filter results by category, severity, and timeline, enabling them to focus on the most pressing issues while enhancing their ability to conduct informed risk assessments and prioritizations.

Requirements

Risk Filtering Options

User Story

As a legal analyst, I want to filter risk predictions by category, severity, and timeline so that I can quickly identify the most pressing risks to manage effectively.

Description

The Risk Filtering Options requirement allows users to customize their view of risk predictions on the dashboard. This feature enables users to filter risks based on different categories such as compliance, financial, operational, and legal, as well as severity levels from low to critical and specific timelines. By offering targeted filtering, users can swiftly access the most relevant risks that require immediate attention, thereby increasing efficiency in decision-making and risk management. This functionality enhances the user experience by providing a tailored view of risks, allowing for more informed assessments and prioritizations that align with user needs and organizational goals.

Acceptance Criteria

User applies filters on the Risk Prediction Dashboard to view specific risk categories they are concerned about, such as compliance and financial risks, during a quarterly risk assessment meeting.

Given a user on the Risk Prediction Dashboard, when they select the filter options for 'compliance' and 'financial' risks, then only the relevant risk predictions for those categories should be displayed, allowing the user to effectively focus on significant items.

A user identifies high-severity risks in the Risk Prediction Dashboard during a compliance review and needs to filter only those with critical severity to address compliance issues swiftly.

Given the user is on the Risk Prediction Dashboard, when they set the severity filter to 'critical', then the dashboard should display only those risk predictions marked as 'critical', ensuring a clarity in prioritization of issues.

While monitoring risks on the Risk Prediction Dashboard, a user wants to prioritize reviewing risks set to expire in the next month, ensuring timely risk mitigation.

Given a user on the dashboard, when they apply the timeline filter for the next 30 days, then the display should exclusively show risks that are due within that time frame, enabling efficient management of upcoming concerns.

A legal team member is preparing for an executive meeting and needs a concise view of operational risks that have been flagged over the past quarter.

Given the user selects the filter for 'operational' risks, when they also specify the timeline to 'last three months', then the dashboard should present only operational risks identified within that specified duration, assisting the preparation process.

After applying various filters, the user wants to reset all filters to view all available risks on the Risk Prediction Dashboard prior to conducting a comprehensive review.

Given that the user has applied multiple filters, when they click the 'reset filters' button, then the dashboard should revert to displaying all risk predictions available, ensuring ease of access to full data.

A user wants to save their preferred filter settings for quick access in future sessions, enhancing their overall efficiency in risk management.

Given that the user configures a set of filters on the Risk Prediction Dashboard, when they select the 'save settings' option, then these filters should be retained for future sessions, streamlining their workflow.

Real-time Risk Updates

User Story

As a corporate attorney, I want to receive real-time updates on risk predictions so that I can respond swiftly to emerging risks and minimize potential liabilities.

Description

The Real-time Risk Updates requirement ensures that the Risk Prediction Dashboard continuously aggregates and updates risk predictions as new contracts are analyzed or existing ones are modified. This requirement incorporates live data feeds and automated alerts, keeping users informed of any changes in risk status or the emergence of new risks. The real-time nature of the updates significantly enhances the dashboard's utility by providing immediate insights, enabling users to respond promptly to developing situations. This feature is crucial for maintaining an up-to-date awareness of potential risks, ultimately aiding in the timely mitigation of legal issues.

Acceptance Criteria

User views the Risk Prediction Dashboard for the first time after logging into ClariDoc, expecting to see risk predictions that reflect real-time data from all active contracts.

Given I am a logged-in user, when I navigate to the Risk Prediction Dashboard, then I should see the latest risk predictions displayed accurately based on all active contracts, with the ability to filter these by category, severity, and timeline.

A user modifies an existing contract in ClariDoc, and they return to the Risk Prediction Dashboard to see if the updates reflect the changes in risk assessment.

Given I have modified a contract, when I return to the Risk Prediction Dashboard, then I should see updated risk predictions that reflect the changes made to the contract in real-time.

A user receives a notification about a new risk prediction through the automated alert system, prompting them to check the Risk Prediction Dashboard for further details.

Given a new risk prediction has been detected, when the alert is triggered, then I should receive a notification in my dashboard and see the relevant risk details updated on the Risk Prediction Dashboard.

A user wants to prioritize high-severity risks on the Risk Prediction Dashboard to address them promptly and effectively.

Given I am on the Risk Prediction Dashboard, when I apply the severity filter to 'High', then I should see only those risks categorized as high severity, allowing me to focus on urgent matters.

The system aggregates data from various contracts and provides a summary of risk impact over time, so users can analyze trends.

Given I have access to the Risk Prediction Dashboard, when I request a trend analysis, then the system should display a summary of risk predictions and their impacts over a specified timeline, enabling informed decision-making.

A user decides to review the risk predictions related to specific contract categories to ensure they are addressing sector-specific issues.

Given I am filtering risks by category on the Risk Prediction Dashboard, when I select a specific contract category, then I should only see risk predictions associated with that selected category, ensuring focused analysis.

Visual Risk Severity Indicators

User Story

As a compliance officer, I want to see visual indicators for risk severity so that I can quickly identify and address high-risk areas in our contracts.

Description

The Visual Risk Severity Indicators requirement introduces a color-coded system for risk predictions within the dashboard. Each risk prediction will be associated with a color that denotes its severity level (e.g., green for low risk, yellow for moderate risk, and red for high risk). This visual aid allows users to quickly assess the risk landscape at a glance, facilitating faster decision-making and prioritization of risks. By simplifying the risk perception through visual cues, users can focus their efforts on the most critical areas, ultimately enhancing their ability to mitigate risks effectively and allocate resources appropriately.

Acceptance Criteria

User accesses the Risk Prediction Dashboard to review a list of active contracts needing risk assessment.

Given the user is on the Risk Prediction Dashboard, When they view the list of active contracts, Then each risk prediction should show a color-coded indicator reflecting its severity (green, yellow, red).

User filters risk predictions in the Risk Prediction Dashboard by severity.

Given the user selects a severity filter (low, moderate, high), When they apply the filter, Then the dashboard should display only the contracts that match the selected severity level with corresponding color-coded indicators.

User reviews the visual representation of risk severity in the Risk Prediction Dashboard for new contracts added this week.

Given new contracts are added to the Risk Prediction Dashboard, When the user accesses the dashboard, Then all new contracts should be assessed and display accurate color-coded risk severity indicators based on the latest risk predictions.

User accesses the Risk Prediction Dashboard during a team meeting to prioritize risks.

Given the user presents the Risk Prediction Dashboard to their team, When they explain the color-coding system, Then every team member should understand how to interpret the severity levels based on the color indicators displayed.

User receives a notification about new risk predictions for high-risk contracts in the Risk Prediction Dashboard.

Given the user has set up notifications, When new high-risk contracts are identified, Then the user should receive an alert indicating the number of high-risk contracts along with their color-coded severity on the dashboard.

Risk Summary Reports

User Story

As a legal operations manager, I want to generate risk summary reports so that I can review and present our organization’s compliance and risk exposure to stakeholders effectively.

Description

The Risk Summary Reports requirement enables users to generate comprehensive reports summarizing identified risks across all active contracts. This feature allows for customizable report parameters including time frames, risk categories, and specific contracts. The reports can be exported in various formats (PDF, Excel) for easy sharing and presentation to stakeholders. This functionality is essential for periodical reviews and audits, providing users with a concise overview of the organization's risk exposure and enhancing accountability within legal teams. It supports informed decision-making by providing a clear and comprehensive report on potential risks.

Acceptance Criteria

Generating a Risk Summary Report for ongoing quarterly audits.

Given a user has selected a time frame of the last quarter, When the user specifies risk categories as 'Financial' and 'Compliance', Then the Risk Summary Report includes risks within those categories for the specified contracts, and can be exported as PDF or Excel without errors.

Filtering risks in the Risk Summary Report based on severity levels.

Given a user is on the Risk Summary Report page, When the user applies a filter for severity as 'High', Then only risks categorized as 'High' severity are displayed in the report and can be exported.

Customizing report parameters for a specific contract risk assessment.

Given a user selects a specific contract to assess, When the user generates a Risk Summary Report with custom parameters including 'Contract A' and risk type 'Liability', Then the report displays only the identified risks related to 'Contract A' and includes the option to export in multiple formats.

Reviewing the overall risk exposure for strategic decision-making.

Given a legal team leader needs to present risk exposure to stakeholders, When the leader generates a full Risk Summary Report without adding any filters, Then the report summarizes all active contracts' risks and allows for export in PDF format for external sharing.

Validating the functionality of exporting the Risk Summary Report.

Given a user has generated a Risk Summary Report, When the user selects the 'Export' option and chooses PDF format, Then the report is successfully downloaded as a PDF file without losing any data or formatting.

Ensuring the accuracy of data in the Risk Summary Report.

Given a user requests a Risk Summary Report, When the report is generated, Then all listed risks must accurately reflect the data pulled from the contracts and match the criteria specified by the user.

Delivering a Risk Summary Report at specified timelines to ensure periodic reviews.

Given a user schedules a recurring report generation, When the specified timeline (monthly) occurs, Then the system automatically generates and emails the Risk Summary Report to the designated recipients as per user's preferences.

User Access Control for Risk Dashboard

User Story

As a IT security officer, I want to implement access control measures for the risk dashboard so that I can safeguard sensitive risk information and ensure compliance with data protection laws.

Description

The User Access Control for Risk Dashboard requirement establishes a role-based access system that ensures only authorized personnel can view or modify risk predictions and dashboard settings. By implementing robust access controls, organizations can protect sensitive legal information and maintain compliance with data protection regulations. This requirement is crucial for maintaining confidentiality and limiting exposure to risk data to those who need it. It provides peace of mind for users and enhances trust in the platform's security posture while streamlining workflows by ensuring that all users can only access information pertinent to their roles.

Acceptance Criteria

User Access Control Verification for Risk Dashboard Manager Role

Given a user assigned the 'Manager' role, when they log into the Risk Prediction Dashboard, then they should have access to view and modify all risk predictions and dashboard settings without restriction.

User Role-Based Access Verification for Risk Dashboard Analyst Role

Given a user assigned the 'Analyst' role, when they log into the Risk Prediction Dashboard, then they should only have access to view risk predictions but not modify them or access dashboard settings.

Unauthorized Access Attempt to Risk Prediction Dashboard

Given a user not assigned any role, when they attempt to access the Risk Prediction Dashboard, then they should be denied access and presented with an appropriate error message.

Audit Trail for User Actions on Risk Dashboard

Given a user with access to the Risk Prediction Dashboard, when they view or modify risk predictions, then all actions should be logged in an audit trail that includes the user's ID, action performed, and timestamp.

Role Change Handling in Risk Dashboard Access

Given a user whose role has changed from 'Analyst' to 'Manager', when they log in post-role change, then they should have access to the expanded features of the 'Manager' role without requiring additional logins.

User Notification for Access Change

Given a user whose access level has been modified, when the change occurs, then they should receive a notification email outlining the new permissions granted or revoked.

Historical Data Analyzer

The Historical Data Analyzer explores and categorizes contextual patterns in past contract data to identify recurring risk factors. By providing detailed analytics on trends and anomalies, this feature allows legal professionals to comprehend the root causes of issues and develop tailored mitigation strategies, ultimately leading to improved decision-making.

Requirements

Risk Factor Detection

User Story

As a legal professional, I want the system to automatically detect risk factors in historical contracts so that I can proactively manage and mitigate compliance risks without manual review.

Description

The Risk Factor Detection requirement involves developing an algorithm that automatically identifies and categorizes risk factors based on historical contract data analysis. This functionality will enhance ClariDoc's ability to provide legal teams with insights on recurring issues within contracts. By leveraging machine learning techniques, the system will analyze past contracts and flag clauses associated with higher risk or compliance challenges. This capability aims to streamline risk assessment processes, allowing legal professionals to proactively address potential liabilities and manage contracts more effectively.

Acceptance Criteria

Risk Factor Detection for Newly Uploaded Contracts

Given a legal professional uploads a new contract to ClariDoc, when the algorithm processes the document, then it should automatically identify and categorize any risk factors present and display them in the risk assessment report.

Historical Data Analysis and Reporting

Given the Historical Data Analyzer has access to previously stored contract data, when a legal professional requests a report on recurring risk factors, then the system should generate a detailed report categorizing identified risks and trends over the specified time period.

Real-time Updates for Risk Alerts

Given that a risk factor is detected in a contract during analysis, when the detection occurs, then the system should send an immediate alert to the specified legal team members, outlining the nature of the risk and affected clauses.

Integration with Existing Contract Database

Given the Risk Factor Detection algorithm has been developed, when integrated with the existing contract database, then the system should seamlessly analyze all historical contracts without performance degradation.

User Feedback on Risk Factor Detection Accuracy

Given that legal professionals have used the risk factor detection feature, when they provide feedback on the accuracy of the detected risks, then the system should allow users to rate the relevance and accuracy of the identified risk factors.

Machine Learning Model Adjustment

Given that the Risk Factor Detection system identifies multiple new risk factors over time, when these are logged, then the machine learning model should be retrained periodically to adjust for emerging patterns based on historical data.

Trend Analytics Dashboard

User Story

As a legal analyst, I want to view trends and anomalies in contract data through a dashboard so that I can easily interpret complex data and make informed decisions quickly.

Description

The Trend Analytics Dashboard requirement specifies the creation of a visual interface that displays trends and anomalies in contract data over time. This feature will enable users to observe patterns in risk factors, compliance issues, and contract effectiveness through dynamic graphs and charts. By providing a user-friendly interface, legal teams can gain insights rapidly, facilitating data-driven decision-making. The dashboard will integrate seamlessly with existing data sources and offer customizable views to cater to specific user needs, enhancing the overall usability of ClariDoc.

Acceptance Criteria

Displaying Trend Visualizations for Contract Data.

Given that I am a user of ClariDoc, when I access the Trend Analytics Dashboard, then I should see dynamic graphs and charts displaying trends and anomalies in contract data over time for the last 12 months.

Filtering Trends Based on Risk Factors.

Given that I want to analyze specific risk factors, when I apply filters on the Trend Analytics Dashboard, then the displayed data should reflect only those contracts associated with the selected risk factors and their respective trends.

Customizing Dashboard Views.

Given that I have specific needs for my analysis, when I customize my view on the Trend Analytics Dashboard, then the system should save my preferences and display the data according to my selected parameters during future logins.

Exporting Trend Data.

Given that I want to share insights with my team, when I choose the export option on the Trend Analytics Dashboard, then the system should allow me to download the visualized data in a CSV or PDF format for offline review.

Real-time Updates of Data Visualizations.

Given that I am monitoring contract risk factors, when new data is added to the system, then the Trend Analytics Dashboard should update visualizations in real-time without requiring a page refresh.

Integration with Existing Data Sources.

Given that I am setting up the Trend Analytics Dashboard, when I connect to existing data sources, then the system should successfully pull in historical contract data for analysis without errors.

Accessing Help and Documentation.

Given that I am using the Trend Analytics Dashboard for the first time, when I click on the help icon, then I should be directed to a documentation page that provides guidance on using all features of the dashboard.

Customized Reporting Tools

User Story

As a contract manager, I want to create customized reports on contract risks and compliance metrics so that I can communicate insights clearly to my team and stakeholders.

Description

The Customized Reporting Tools requirement entails the development of a feature that allows users to generate tailored reports on risk factors, compliance gaps, and contract performance metrics. This capability will empower legal teams to create reports that focus on specific areas of interest, providing flexibility and in-depth insights into legal data. The reports will be exportable in various formats (PDF, Excel, etc.), ensuring that users can share findings with stakeholders effectively. The implementation of this feature will contribute to improved communication within legal teams and with external partners.

Acceptance Criteria

A legal analyst wants to create a customized report focusing on compliance gaps identified in past contracts. They log into ClariDoc, navigate to the reporting tools section, and select the specific parameters for the report generation, choosing to focus on specific contract types and date ranges.

Given the user is authenticated and has access to the Customized Reporting Tools, when they select parameters for generating a compliance gaps report, then the system should generate a report that accurately reflects the selected criteria, including all relevant compliance gaps and anomalies found in the data.

A legal team needs to share findings from the Customized Reporting Tools with stakeholders after generating a report on risk factors. They want to ensure that the report can be exported into multiple formats for ease of distribution.

Given a report has been generated in the Customized Reporting Tools, when the user chooses to export the report, then it should successfully export in the selected formats (PDF, Excel) without data loss or formatting issues, allowing stakeholders to view the report accurately.

A compliance officer is reviewing the generated reports to ensure that they meet company standards for detail and clarity. They will compare several reports to assess whether they cover the necessary metrics and risk factors as per their internal guidelines.

Given the Customized Reporting Tools have been used to generate reports, when the compliance officer reviews the content, then the reports must contain all specified metrics related to risk factors and compliance gaps, adherent to company standards of clarity and detail.

A legal professional frequently needs to analyze trends in compliance gaps over the past year for strategic decision-making. They require the Customized Reporting Tools to provide visual representations (charts/graphs) of the data for easier interpretation.

Given the user selects annual trend analysis in the Customized Reporting Tools, when the report is generated, then it should include visual representations of compliance gaps over time, such as charts and graphs, facilitating better insights into trends.

A legal advisor wants to track the performance metrics of contracts over the past quarter and needs to generate a report quickly to prepare for an upcoming meeting.

Given the user has access to the Customized Reporting Tools, when the user inputs the necessary parameters and requests a performance metrics report, then the report should be generated within 3 minutes, ensuring timely access to data before the meeting.

During a training session, new users are taught how to effectively use the Customized Reporting Tools to create and interpret reports. They ask if there is a user guide available for reference afterwards.

Given the Customized Reporting Tools feature is available to users, when the feature is accessed for the first time, then a user guide should be provided, detailing how to utilize the reporting tools and interpret the generated reports for enhanced usability.

Interactive Risk Mitigation Strategies

User Story

As a legal strategist, I want to receive interactive suggestions for mitigating identified risks in contracts so that I can implement effective strategies proactively and efficiently.

Description

The Interactive Risk Mitigation Strategies requirement involves creating an interactive feature that suggests tailored strategies to mitigate identified risks based on historical data. This will not only enhance the value of the analytics provided by ClariDoc but will also guide legal teams in taking actionable steps to reduce risks effectively. By incorporating contextual insights and customizable strategies, users can engage with the application more interactively, leading to better preparedness against potential legal challenges.

Acceptance Criteria

User engages with the Interactive Risk Mitigation Strategies feature after retrieving a set of historical contract data that flagged specific risk factors during a compliance check.

Given that a user has accessed the Historical Data Analyzer, when they select a specific identified risk, then the system should present at least three tailored mitigation strategies relevant to that risk based on historical data patterns.

A legal team uses the Interactive Risk Mitigation Strategies to develop a risk management plan during a contract negotiation process by applying insights from previous contracts.

When the user applies the Interactive Risk Mitigation Strategies, then they should be able to customize and save at least one strategy for future reference and implementation.

Users review the performance of implemented risk mitigation strategies over time to understand their effectiveness by using the analytics dashboard.

Given that a user has implemented a risk mitigation strategy, when they access the dashboard, then the system should display analytics indicating the success rate and any trends associated with that strategy over a defined period.

During a team meeting, legal professionals discuss potential risks identified by the Historical Data Analyzer and use the Interactive Risk Mitigation Strategies to address those risks.

When the team accesses the Interactive Risk Mitigation Strategies during the meeting, then the system should facilitate a collaborative environment, allowing team members to comment and suggest modifications to each proposed strategy.

The Interactive Risk Mitigation Strategies feature is accessed by a user who is looking to understand the best practices for mitigating a compliance-related risk from previous contracts.

Given that a user is on the Interactive Risk Mitigation Strategies page, when they input a compliance risk keyword, then the system should retrieve and display at least five best practices or strategies previously used to mitigate similar risks.

A user receives a notification about newly available interactive strategies related to a risk identified in their contract review workflow.

When a new mitigation strategy is available, then the user should receive a notification that includes a brief summary of the strategy and a direct link to access it within the application.

User Role Management

User Story

As a system administrator, I want to manage user roles and access levels within ClariDoc so that I can ensure data security and appropriate access for each team member.

Description

The User Role Management requirement specifies the need for a robust system to manage user access and roles within ClariDoc. This feature will allow administrators to define different user roles (e.g., admin, legal analyst, contract manager) and set permissions accordingly. Effective role management is essential for maintaining data security and ensuring that users have access to the information relevant to their positions. This implementation will streamline project workflows, enabling teams to collaborate with the right level of access and oversight.

Acceptance Criteria

Admin Role Assignment for User Management

Given an administrator is logged into ClariDoc, when they navigate to the User Role Management page and create a new user with the 'Admin' role, then the user should have full access to all features and administrative settings within the platform.

Role-Based Access Control Verification

Given a user with the 'Legal Analyst' role attempts to access sensitive contract data, when they log into ClariDoc, then they should see only the data that they have permission to access based on their assigned role.

Audit Trail for Role Changes

Given an administrator modifies a user's role in ClariDoc, when the change is made, then an audit trail entry should be created recording the user, the old role, the new role, and the timestamp of the change.

Default Permissions for New Roles

Given a new role is created in ClariDoc, when the role is set up, then default permissions should be automatically assigned based on predefined templates relevant to the role type.

Bulk User Role Updates

Given an administrator has a list of users, when they perform a bulk update to assign the 'Contract Manager' role to multiple users, then all specified users should instantly reflect the new role and associated permissions in the system.

Notification of Role Changes

Given a user's role has been changed by an administrator, when the change is saved, then a notification should be sent to the user informing them of the role update and its implications.

Reporting on User Role Utilization

Given the administrator wants to review user roles, when they access the reporting feature, then they should be able to view detailed analytics on user roles, access frequency, and permissions across the organization.

Proactive Risk Alerts

Proactive Risk Alerts notify users when potential risks are predicted based on ongoing contract analyses. These alerts provide contextual information about the nature of the risk and recommended actions, ensuring legal teams can implement timely remedial measures, thereby minimizing the impact of risks on the organization.

Requirements

Real-time Risk Detection

User Story

As a corporate legal team member, I want to receive real-time notifications of compliance risks in contracts so that I can address issues promptly and reduce potential legal liabilities.

Description

Real-time Risk Detection is a crucial component that continuously analyzes contracts for potential compliance issues and liabilities as they are uploaded or modified. This requirement ensures that legal teams can proactively identify risks at any point in the contract lifecycle. The integration with ClariDoc's advanced natural language processing technology enables swift detection of problematic clauses and compliance gaps. By providing immediate alerts when a contract is flagged, legal professionals can take action early, ultimately reducing legal exposure and enhancing contract review accuracy. This feature not only streamlines workflows but also fosters a culture of proactivity within organizations, driving informed decision-making and boosting productivity.

Acceptance Criteria

A legal team uploads a new contract to ClariDoc and expects immediate analysis for potential compliance issues.

Given a contract is uploaded, when scanning is complete, then the system should generate a risk assessment report within 2 minutes indicating any compliance issues found.

A contract is modified, and the legal team wants to ensure any new risks are instantly detected and reported.

Given a contract is modified, when the changes are saved, then the system should trigger a real-time risk alert summarizing any new risks identified within 1 minute.

The legal team needs to review a set of contracts regularly to ensure compliance and risk alerts are always up to date.

Given a set of contracts have been previously uploaded, when the risk detection analysis is conducted weekly, then the system should provide an update report of any newly detected risks since the last analysis.

A user wants to know what actions to take for a detected compliance risk in a contract.

Given a compliance risk is detected, when the user reviews the alert, then the system should provide contextual information and recommended actions associated with each identified risk.

In the event of a detected liability, the legal team needs to be notified immediately to take action.

Given a liability is detected, when it is flagged by the system, then an immediate email notification should be sent to all relevant legal team members within 5 minutes.

A user accesses the risk analysis dashboard to view current alerts and their status on uploaded contracts.

Given the user accesses the risk analysis dashboard, when the page loads, then all active risk alerts should be displayed with details including severity, contract name, and recommended actions.

Contextual Risk Insights

User Story

As a legal manager, I want to have detailed insights into the risks identified in contracts so that I can prioritize and strategize our response effectively.

Description

Contextual Risk Insights provide users with detailed explanations and contextual information regarding each identified risk within a contract. When a potential risk is flagged, the system should deliver not only an alert but also an analysis of the nature of the risk and how it could impact the organization. This feature enables legal teams to understand the implications of risks quickly, facilitates better prioritization of legal reviews, and allows for tailored risk mitigation strategies. By integrating these insights into the ClariDoc workflow, users can make informed decisions on necessary remedial actions in a timely manner, enhancing overall contract management efficiency.

Acceptance Criteria

User receives a risk alert during a contract review session in ClariDoc.

Given a contract is analyzed and a potential risk is identified, when the risk is flagged, then the user receives an alert containing contextual information about the risk and recommended actions.

User reviews the contextual information provided with the risk alert.

Given the user has received a risk alert, when they click on the alert, then they should see a detailed analysis of the nature of the risk and its potential impact on the organization.

Legal team prioritizes contract reviews based on risk insights provided by ClariDoc.

Given multiple contracts with flagged risks, when the user accesses the risk insights dashboard, then the contracts should be listed by the severity of the risks identified, allowing for prioritized review.

User implements remedial actions based on risk insights from ClariDoc.

Given a risk alert has been issued, when the user takes the suggested remedial action, then the system should track the action taken and update the status of the risk in the contract management system.

A contract is stored and analyzed for risk insights.

Given a new contract is uploaded to ClariDoc, when the analysis is complete, then the system should automatically identify and flag any potential risks with appropriate contextual insights.

User collaborates with team members on a flagged risk.

Given a risk alert has been issued, when the user shares the alert with team members, then the team should be able to access the same contextual information and mark their comments or decisions directly within ClariDoc.

Automated Action Recommendations

User Story

As a compliance officer, I want automated recommendations on how to address identified risks in contracts so that I can ensure compliance and reduce potential issues efficiently.

Description

Automated Action Recommendations are intended to guide users on the best practices for addressing identified risks in contracts. When a risk is detected, the system generates a list of actionable steps tailored to the specific risk type and context. By integrating data from previous contracts and best practices, ClariDoc can offer precise recommendations that not only inform legal teams about necessary actions but also enhance compliance and mitigate risks effectively. This proactive approach minimizes the time required to respond to risks and fosters a more strategic mindset within the organization.

Acceptance Criteria

User receives a proactive risk alert when a potential compliance gap is detected in a contract during the automated analysis phase.

Given that a contract is being analyzed, when a compliance gap is identified, then the user receives an alert detailing the nature of the risk and recommended actions within 5 minutes of detection.

The system generates automated action recommendations for a detected risk based on historical contract data and best practices.

Given that a specific risk has been identified, when the user requests action recommendations, then the system provides a list of at least three tailored actionable steps within 3 seconds.

Users can access and review the proactive risk alerts and associated action recommendations through the ClariDoc dashboard.

Given that there are active risk alerts, when the user navigates to the dashboard, then they can view a summary of all risk alerts along with their corresponding action recommendations in a user-friendly format.

Users can provide feedback on the automated action recommendations for continuous improvement of the recommendation engine.

Given that the user has received action recommendations, when they select an option to provide feedback, then the system records the feedback and applies it for future recommendation adjustments.

The system logs all proactive risk alerts and corresponding action recommendations for audit and review purposes.

Given that a proactive risk alert is generated, when the alert is issued, then the system logs the alert details and recommendations in the audit trail including timestamps and user identifiers.

Users receive notifications of any significant changes to the automated action recommendations based on updated compliance standards or data.

Given that compliance standards have been updated, when the system recalibrates the action recommendations, then registered users receive a notification of these changes within 2 hours.

The automated action recommendations are tested for accuracy and relevance based on past user decisions and outcomes.

Given that the action recommendation system is implemented, when a sample of past recommendations is analyzed, then at least 80% of the recommendations should align with previous successful outcomes measured over a 6-month period.

User Customization for Alert Settings

User Story

As a legal analyst, I want to customize my alert settings for risk notifications so that I can focus on the most relevant issues without being overwhelmed by unnecessary alerts.

Description

User Customization for Alert Settings allows users to tailor notification preferences according to their specific needs and focus areas. This requirement enables legal professionals to define various parameters for risk alerts, such as the types of risks to monitor, the urgency of notifications, and preferred communication channels (e.g., email, in-app notifications). By providing a customizable alert system, ClariDoc ensures that users remain informed about the risks most relevant to them, minimizing alert fatigue and improving response efficiency. This enhances user satisfaction and encourages active engagement with the platform.

Acceptance Criteria

Customizing Risk Alert Settings for a Corporate Legal Team Member

Given a user logged into ClariDoc, when they navigate to the alert settings page, then they should see options to customize types of risks to monitor, urgency levels, and preferred communication channels.

Updating Preferences for Risk Alerts Based on User Feedback

Given a user has previously set alert preferences, when they modify any of the alert settings, then the system should save the changes and reflect them in the user interface without errors.

Receiving Proactive Risk Alerts via Preferred Communication Channel

Given a user has customized their alert settings, when a risk is detected, then they should receive a notification through their chosen communication channel (email or in-app) that includes contextual information about the risk.

Reviewing Alert History for Recent Notifications

Given a user has received multiple risk alerts, when they access the alert history page, then they should see a chronological list of alerts with details including the date, type of risk, and actions taken.

Validating Alert Settings Functionality During User Training

Given a group of users participating in training, when they follow the training instructions to customize alert settings, then each participant should successfully modify and save their settings as demonstrated by their unique configurations.

Testing Default Alert Settings Upon Account Creation

Given a new user account is created in ClariDoc, when the user accesses the alert settings for the first time, then they should see a set of default alert settings that can be adjusted as per their needs.

Ensuring User Satisfaction with Customized Alerts

Given a survey is conducted after users have customized their alert settings, then at least 80% of respondents should indicate that the customization options significantly reduce alert fatigue and increase their engagement with notifications.

Reporting and Analytics Dashboard

User Story

As a legal team leader, I want to access an analytics dashboard for risk alerts and compliance metrics so that I can evaluate our risk management effectiveness and make strategic decisions accordingly.

Description

Reporting and Analytics Dashboard offers users a comprehensive view of risk alerts and contract compliance metrics over time. This requirement includes visual representations of data trends related to identified risks, unresolved issues, and overall contract compliance status. By equipping users with an analytical tool, ClariDoc enables legal teams to assess the effectiveness of their risk management strategies, identify recurring issues, and adjust their practices accordingly. This feature not only empowers data-driven decision-making but also enhances strategic planning and prioritization of contract reviews.

Acceptance Criteria

User is logged into ClariDoc and navigates to the Reporting and Analytics Dashboard to view recent risk alerts and compliance metrics.

Given the user has access to the Reporting and Analytics Dashboard, When the user selects the 'View Recent Alerts' option, Then the dashboard displays a list of all recent risk alerts with associated details and timestamps.

A legal team reviews the data trends in the Reporting and Analytics Dashboard to identify patterns of recurring issues and strategize their next steps.

Given the user has analyzed the data trends for the past quarter, When the user filters the dashboard by 'Recurring Risks', Then the dashboard displays a visual representation of all identified recurring risks over the selected period.

A user needs to generate a report from the Reporting and Analytics Dashboard to present to the management team.

Given the user is on the Reporting and Analytics Dashboard, When the user selects the 'Generate Report' option and chooses the date range, Then the system generates a downloadable report that includes visual charts and metrics of risk alerts and compliance status for the specified period.

Legal teams must receive real-time notifications about critical unresolved risk alerts from the Reporting and Analytics Dashboard.

Given the user has enabled notifications for unresolved risk alerts, When a critical risk alert remains unresolved past the defined threshold, Then the user receives an immediate notification via email with the alert details and recommended actions.

The Reporting and Analytics Dashboard should integrate seamlessly with existing compliance tracking tools used by corporate legal teams.

Given the user has configured the integration settings, When the dashboard is accessed, Then it pulls data from the integrated compliance tracking tools and reflects them accurately in risk alerts and compliance metrics.

A compliance officer wants to assess the overall effectiveness of the risk management strategies implemented over the last year.

Given the user is reviewing the annual data on the Reporting and Analytics Dashboard, When the user accesses the 'Yearly Summary' section, Then the dashboard provides an overview of risk management effectiveness, including key metrics such as the number of risks mitigated and resolution times.

Users need to filter risk alerts on the Reporting and Analytics Dashboard based on severity levels for targeted action planning.

Given the user is on the dashboard, When the user selects the 'Filter by Severity' option and chooses 'High', Then only high-severity risk alerts are displayed in the dashboard view, allowing for focused analysis.

Integration with Workflow Tools

User Story

As a project manager, I want ClariDoc alerts to integrate with our existing workflow tools so that our team can respond to risk notifications more efficiently and collaboratively.

Description

Integration with Workflow Tools enables seamless connectivity between ClariDoc and existing project management or collaboration software used by legal teams. This requirement allows users to sync risk alerts with their preferred tools (e.g., Slack, Trello, Microsoft Teams) for improved communication and response coordination. By facilitating integration, ClariDoc empowers teams to manage risks more effectively, ensuring that alerts are not only seen but also addressed in a timely manner as part of their regular workflows, thereby enhancing overall productivity and collaboration.

Acceptance Criteria

User receives proactive risk alerts integrated within their project management tool, ensuring that they can act on risks as part of their existing workflows without needing to log into ClariDoc separately.

Given a user has integrated their workflow tool with ClariDoc, When a risk alert is triggered based on ongoing contract analysis, Then the user should receive a notification in their integrated tool detailing the risk and recommended actions.

The integration provides real-time updates about risk statuses, so users can track the progress of identified risks and their remediation efforts.

Given a user is managing risks through their workflow tool, When the status of a risk is updated in ClariDoc (e.g., mitigated, escalated), Then the updated status should be reflected in the user’s workflow tool within 5 minutes.

Multiple users within a team have access to ClariDoc and are alerted to risks in different workflow tools to facilitate collaborative response and action.

Given that multiple team members have integrated their workflow tools with ClariDoc, When a risk alert is triggered, Then all relevant team members should receive the alert in their respective tools, ensuring coordinated actions.

The user can easily configure which types of risks they would like to receive alerts for, allowing them to tailor notifications based on their specific needs.

Given a user has access to the alert configuration settings, When they select the types of risks for which they want to receive alerts, Then the system should only notify them for those selected risk types moving forward.

Users experience minimal delay when integrating ClariDoc with their existing tools, ensuring that risk alerts are timely and effective.

Given a user initiates the integration process with their workflow tool, When the integration is completed, Then they should be able to start receiving risk alerts within 10 minutes without additional setup.

Users can see a history of all risk alerts and actions taken within their workflow tool, allowing them to review past risks and responses for better decision-making.

Given a user is accessing their project management tool, When they navigate to the risk alerts section, Then they should see a chronological list of all past risk alerts, their statuses, and actions taken in response to those alerts.

The system maintains a secure connection between ClariDoc and the workflow tools, protecting sensitive information related to contracts and risks.

Given a user has successfully integrated their workflow tool with ClariDoc, When they view risk alerts, Then all transferred data should be encrypted and comply with relevant data protection regulations.

Risk Severity Scoring

The Risk Severity Scoring feature assigns a quantified risk score to each contract based on various predictive factors, including compliance history and clause sensitivity. By translating complex data into simple scores, this feature enhances clarity for legal teams, enabling them to prioritize responses effectively and focus on the contracts that pose the highest risk.

Requirements

Automated Risk Scoring Algorithm

User Story

As a corporate legal team member, I want the system to automatically score the risk of each contract based on real-time analysis, so that I can prioritize my review efforts on the highest-risk contracts.

Description

The Automated Risk Scoring Algorithm requirement involves the development of a sophisticated algorithm that analyzes contract clauses in real-time to assign risk severity scores. This functionality will utilize historical compliance data, clause sensitivity, and other predictive factors to quantify risks for each contract. The benefit of this requirement is that it reduces manual effort in reviewing contracts for risk assessment by providing legal teams with immediate insights. Integration with the existing contract management system will ensure seamless access to each contract's scores, enabling prioritized responses to high-risk contracts and improving the decision-making process. Expected outcomes include enhanced accuracy in risk assessment and more efficient allocation of legal resources.

Acceptance Criteria

Automated Risk Scoring displays risk severity scores to the legal team when they access a contract for review.

Given the user accesses a contract, when the contract is loaded, then the risk severity score should be displayed prominently alongside key contract details.

The algorithm accurately calculates the risk severity score based on historical compliance data and clause sensitivity.

Given a contract with specific clauses, when the risk scoring algorithm processes the contract, then the output score should reflect a correct analysis based on defined scoring rules.

Legal team prioritizes contracts for review based on the risk severity scores provided by the algorithm.

Given a list of contracts, when the legal team sorts the contracts by risk severity score, then contracts with higher scores should appear at the top of the list for immediate attention.

Automated alerts notify legal team members of high-risk contracts that require immediate review.

Given a contract is assessed and assigned a risk severity score above a predefined threshold, when the score is assigned, then an alert should be sent to the relevant legal team members indicating a high-risk contract.

The risk scoring algorithm integrates seamlessly with the existing contract management system.

Given the implementation of the risk scoring feature, when a contract is uploaded to the contract management system, then the risk severity score should be automatically generated and retrievable without any system errors.

Users can view the rationale behind the assigned risk severity score for transparency and understanding.

Given a contract with an assigned risk severity score, when a user requests the details of the score, then a clear explanation of the factors contributing to the score should be displayed.

Compliance History Integration

User Story

As a compliance officer, I want access to historical compliance data linked to current contracts, so that I can assess if similar issues might arise and prioritize my contract reviews effectively.

Description

The Compliance History Integration requirement centers on connecting the Risk Severity Scoring feature with historical compliance data from previous contracts. This integration will allow the scoring algorithm to take into account past compliance issues, providing deeper insights into potential future risks. By analyzing compliance trends and gaps over time, the feature enhances the reliability of the risk scores assigned to each contract. The importance of this integration lies in its ability to inform legal teams about contracts that may not only have inherent risks due to clause sensitivity but also carry a historical burden of compliance issues. This leads to better risk management and strategic planning for legal review.

Acceptance Criteria

Integration of compliance history into the Risk Severity Scoring feature during the contract review process.

Given a contract with a compliance history available, when the Risk Severity Scoring feature is activated, then the risk score must reflect at least 80% accuracy by correlating with historical compliance data within the last three years.

Validation of risk scores generated through historical compliance data for high-risk contracts.

Given a previously identified high-risk contract, when its compliance history is analyzed, then the algorithm must assign a risk score that is at least 20% higher than that of low-risk contracts in the same category.

User access to the risk score alongside compliance history during the contract evaluation phase.

Given a user reviewing a contract, when they access the Risk Severity Scoring feature, then the compliance history data must be displayed alongside the risk score in a user-friendly format.

Assessment of impact on decision-making based on integrated compliance history scores.

Given a legal team discussion on contract prioritization, when compliance history is integrated into risk assessments, then at least 75% of the team should agree that the decisions made were better informed than without this data.

Testing the accuracy of the scoring algorithm with historical compliance data.

Given a set of ten historical contracts with known compliance issues, when the Risk Severity Scoring feature is employed, then the risk scores should match the expected values derived from the compliance histories across all ten contracts.

Feedback collection on user experience with the integrated compliance history and risk scoring.

Given user feedback sessions after utilizing the Risk Severity Scoring feature, when users are asked to rate the utility and clarity of the compliance history integration, then at least 80% of users must rate it as 'useful' or 'very useful.'

Compliance history remediation tracking through the Risk Severity Scoring feature.

Given a contract that underwent remediation for compliance issues, when the compliance history is updated and analyzed, then the risk score should reflect a decrease in risk level by at least 15% post-remediation.

User Dashboard for Risk Overview

User Story

As a user, I want a dashboard that presents an overview of all my contract risk scores, so that I can quickly identify which contracts need immediate attention and track the overall risk environment.

Description

The User Dashboard for Risk Overview requirement entails creating an intuitive user interface that displays a summary of risk scores for all contracts in one centralized location. This dashboard will enable legal teams to gain an instant overview of their contract risk landscape, categorize contracts by risk levels, and access detailed information for further analysis. By presenting risk data in a visually engaging and user-friendly format, this requirement enhances user experience and facilitates quick decision-making. It will also include filter options for sorting contracts by specific risk criteria, ultimately improving the team’s efficiency in managing contracts based on risk severity.

Acceptance Criteria

User accesses the dashboard to view the risk scores of contracts during a weekly review meeting.

Given the user is logged into ClariDoc, when they navigate to the Risk Overview Dashboard, then they should see a summary of risk scores for all contracts displayed clearly.

User applies filters to view only high-risk contracts for immediate action.

Given the user is on the Risk Overview Dashboard, when they select the filter option for high-risk contracts, then only contracts with a risk score categorized as high should be displayed.

User wants to drill down into a specific contract to view detailed risk information.

Given the user is viewing the Risk Overview Dashboard, when they click on a contract's risk score, then a detailed view should appear showing the compliance history and clause sensitivity data related to that contract.

User sorts the risk scores to prioritize contracts for review.

Given the user is on the Risk Overview Dashboard, when they click the sort option on the risk scores, then the contracts should reorder based on the selected risk severity criteria (lowest to highest or vice versa).

User downloads a summary report of the contract risks for documentation.

Given the user is on the Risk Overview Dashboard, when they select the download option, then a report summarizing the risk scores and categories should be generated and downloaded in a PDF format.

User accesses the dashboard on a mobile device for on-the-go risk management.

Given the user is accessing ClariDoc on a mobile device, when they navigate to the Risk Overview Dashboard, then the dashboard should be responsive and display all critical information in a user-friendly format adapted for mobile viewing.

Notification System for High-Risk Contracts

User Story

As a legal team member, I want to receive real-time notifications about high-risk contracts, so that I can address potential issues promptly before they escalate.

Description

The Notification System for High-Risk Contracts requirement involves implementing an alert system that notifies users about changes in risk scores or the identification of new high-risk contracts. This functionality will empower the legal team to stay up-to-date with critical risk factors without having to manually check each contract continuously. By establishing parameters for what constitutes 'high-risk' (e.g., scores above a certain threshold), this requirement provides proactive communication of potential legal issues. It enhances the overall responsiveness of the legal team to emerging risks, thereby preventing costly legal oversights.

Acceptance Criteria

Notification of New High-Risk Contracts

Given a new contract is uploaded, when the risk score exceeds the predefined threshold, then the system should immediately send a notification to all relevant legal team members about the high-risk status of the contract.

Alert for Changes in Risk Scores

Given an existing contract with a risk score, when the risk score is recalculated and changes, then the system must notify the user of the updated score and any resultant high-risk status.

Email Notification Settings

Given the user preferences, when a high-risk contract is detected, then an email notification should be sent to users who opted in for alerts, ensuring they receive timely updates on important risks.

Prioritization of High-Risk Contracts

Given a list of contracts, when the risk scores are generated, then the system should display the contracts in order of severity, highlighting those above the high-risk threshold for quick reference.

User Acknowledgment of Notifications

Given a notification is sent regarding a high-risk contract, when the user views and acknowledges the notification, then the system should log the acknowledgment for compliance tracking.

Recurring Risk Score Review Alerts

Given a timeline established for contract reviews, when a high-risk contract exists during the review period, then the system should send a reminder alert to review the contract's status at scheduled intervals.

AI-Driven Contract Review

AI-Driven Contract Review automates the evaluation of contracts against the predicted risk factors, highlighting sections that require further scrutiny. This feature enhances efficiency by reducing manual review time and allowing legal teams to focus their efforts where they are most needed, ultimately leading to more thorough risk management efforts.

Requirements

Automated Risk Assessment

User Story

As a corporate attorney, I want an automated risk assessment tool so that I can quickly identify potential compliance issues and liabilities in contracts, allowing me to focus my review efforts more effectively.

Description

Automated Risk Assessment leverages AI algorithms to analyze contracts and identify potential risks based on pre-defined criteria. This requirement enhances ClariDoc's ability to provide legal teams with a clear view of liabilities and compliance gaps within contracts, enabling them to prioritize reviews and ensure that all contracts adhere to organizational policies and legal standards. By integrating seamlessly with the existing contract management system, this feature will streamline the review process, save time, and reduce the likelihood of legal oversights, ultimately facilitating better decision-making and risk mitigation.

Acceptance Criteria

Automated Risk Assessment Review for New Contracts

Given a new contract uploaded to the ClariDoc system, when the Automated Risk Assessment processes the contract, then the system should identify and flag any compliance gaps and potential liabilities according to the predefined risk criteria with 95% accuracy.

Integration with Existing Contract Management System

Given that the Automated Risk Assessment feature is developed, when it is integrated with the existing ClariDoc contract management system, then the feature should correctly pull in data from existing contracts and apply risk assessments seamlessly during the review process without manual intervention.

Notification of Identified Risks to Legal Teams

Given that the Automated Risk Assessment has analyzed a contract, when potential risks are identified, then the system should automatically notify relevant legal team members via email with a summary of the risks and the specific contract sections that require attention within 5 minutes of the assessment completion.

User Interface Display of Risk Assessment Results

Given that a contract has been assessed for risks, when the legal team accesses the assessment results in ClariDoc, then the results should be displayed clearly in a user-friendly format, showing identified risks, compliance gaps, and highlighted sections for review without any technical errors or omissions.

Historical Analysis of Risk Assessment Accuracy

Given a historical dataset of contracts assessed by the Automated Risk Assessment, when performance metrics are analyzed, then the assessment system should demonstrate an improvement in risk identification accuracy by at least 20% compared to manual reviews conducted in the past.

Feedback Collection on Risk Assessment Tool

Given that legal teams have been using the Automated Risk Assessment feature for one month, when a feedback survey is sent out, then at least 80% of respondents should indicate satisfaction with the tool's effectiveness and usability in identifying risks and compliance issues.

Real-time Collaboration Feature during Risk Assessment

Given that multiple users are reviewing a contract with the Automated Risk Assessment, when changes or comments are made by any user, then these should be reflected in real-time across all users' interfaces within the application, ensuring collaborative efforts are synchronized without delays.

Real-time Collaboration Tools

User Story

As a legal team member, I want real-time collaboration tools so that my colleagues and I can review and edit contracts simultaneously, improving our workflow and reducing the time it takes to finalize agreements.

Description

Real-time Collaboration Tools will facilitate simultaneous editing and commenting on contracts by multiple team members, allowing for dynamic discussions and instant updates. This requirement is essential for enhancing communication among legal teams, encouraging collaborative contract reviews, and ensuring that all stakeholders can contribute to discussions no matter their location. Thus, this feature will reduce turnaround times for contract revisions and approvals while fostering a more transparent and engaged review process.

Acceptance Criteria

Legal team members can simultaneously edit and comment on a contract document during a scheduled review session, allowing for real-time feedback and discussion.

Given that multiple users are editing the same document, when a user makes a change or adds a comment, then all other users should see the update within 2 seconds, ensuring real-time collaboration.

A user wants to review past comments on a contract by different team members and address them during a discussion.

Given that a user accesses a contract document, when they navigate to the comments section, then they should be able to see all comments sorted by date, with the ability to filter comments by user.

Multiple team members need to contribute to discussions on a contract while being in different geographical locations.

Given that team members are in different locations, when they access the contract review tool, then they should be able to use text chat and video conferencing features within the platform to discuss the document without needing to leave the application.

A team leader is conducting a review session and wants to track the progress of comments and edits made during the session.

Given that the review session is underway, when the team leader requests a status update, then the system should provide a summary of all edits and comments made, along with timestamps and the user who made each change.

Legal teams frequently make revisions that require approvals before finalizing contracts.

Given that a contract has been reviewed and revised, when the team submits it for approval, then the system should send automated notifications to the designated approvers with a summary of changes highlighted.

Team members need to manage deadlines associated with contract revisions and approvals.

Given that a contract is in the review process, when the deadline for revisions is approaching, then the system should send a reminder alert to all team members involved in the review via email and in-app notifications.

A user wants to ensure that they do not overwrite each other's work during simultaneous edits.

Given that multiple users are editing the same document, when a user attempts to save changes, then they should receive a warning if another user has made a change to the section they are editing, with options to view the changes before proceeding.

Compliance Gap Detection

User Story

As a compliance officer, I want a compliance gap detection feature so that I can ensure all contracts meet regulatory standards and internal policies, reducing the risk of non-compliance penalties.

Description

Compliance Gap Detection automatically scans contracts for adherence to the latest regulatory requirements and internal compliance standards. This feature will notify users regarding any discrepancies or missing clauses, empowering legal teams to address compliance issues before they escalate into significant liabilities. By integrating with external regulatory databases and constantly updating compliance thresholds, this requirement ensures that all contracts are reviewed against the most current legal frameworks, thus minimizing risks and enhancing contractual integrity.

Acceptance Criteria

A legal team member uploads a new contract into the ClariDoc platform and triggers the Compliance Gap Detection feature to scan for adherence to regulatory requirements.

Given a new contract uploaded to ClariDoc, when the Compliance Gap Detection feature is initiated, then the system should return a report detailing any compliance gaps or missing clauses within 2 minutes.

The Compliance Gap Detection feature runs an automated scan of multiple contracts simultaneously to identify compliance issues with new regulatory changes.

Given multiple contracts are uploaded and flagged for review, when the Compliance Gap Detection feature is executed, then the system should successfully scan all contracts and provide a list of compliance issues for each contract within 5 minutes.

A team member reviews the compliance report generated by the Compliance Gap Detection feature and needs to view detailed insights on identified gaps.

Given the compliance report is generated, when a user selects a specific compliance gap, then the system should display detailed insights, including regulatory references and suggested actions, within 3 seconds.

A user wishes to integrate ClariDoc with an external regulatory database to ensure ongoing compliance checks are updated in real-time.

Given the integration settings are configured, when the Compliance Gap Detection feature is activated, then the system should fetch the latest compliance requirements from the external database and update the internal thresholds accordingly.

A legal team receives automated notifications when compliance gaps are detected in contracts nearing their renewal or review date.

Given a contract is approaching its renewal date, when the Compliance Gap Detection feature identifies a compliance gap, then the system should send an automated notification to the assigned legal team members within 24 hours.

A user wants to review historical compliance gap data to assess trends over time.

Given the compliance gap data is stored historically, when a user requests historical compliance reports, then the system should allow selection of date ranges and display a summary of compliance issues identified during that period within 5 seconds.

User Role Management

User Story

As a legal team manager, I want to manage user roles and permissions so that I can control who has access to sensitive contract information, ensuring our data is secure and compliant with legal standards.

Description

User Role Management allows administrators to define and customize access levels and permissions for different users based on their roles within the legal team. By implementing this feature, ClariDoc can ensure secure access to sensitive contract information, protecting client confidentiality and maintaining compliance with data protection regulations. This requirement enables enhanced oversight and auditing capabilities, ensuring that only authorized personnel have access to specific documents and functionalities, thus safeguarding the integrity of the contract management process.

Acceptance Criteria

As an administrator, I want to define user roles for different members of the legal team to ensure that each member has access only to the information they need to perform their tasks effectively.

Given an admin user, when they create a new user role, then they should be able to specify access levels for document types (view, edit, delete) and assign users to that role without errors.

As a user with limited access, I want to attempt to access a restricted document to verify that security permissions are applied correctly.

Given a user with restricted access, when they attempt to open a document outside of their permissions, then they should receive an access denied message without being able to view the document.

As an administrator, I want to modify access levels for existing user roles to adapt to changing team needs and ensure optimal data security.

Given an existing user role, when the admin changes the access permissions for that role, then all users assigned to that role should reflect the updated access levels immediately without any glitches.

As an auditor, I want to review access logs for each user role to ensure compliance with data protection regulations and company policies.

Given that access logging is enabled, when an auditor reviews the access logs, then they should be able to see a complete history of user access and modifications related to sensitive documents, ensuring all actions are traceable.

As a user, I want to receive notifications when my access is modified to ensure I am always aware of my permissions and can act accordingly.

Given that a user’s access level has been changed, when the modification occurs, then the user should receive a notification email detailing the changes made to their access permissions within 5 minutes.

As a system, I want to ensure that no user can have overlapping roles that grant contradictory permissions, ensuring clarity and security in user access management.

Given that an admin is assigning roles, when they try to assign a user to multiple roles that conflict in permissions, then the system should display an error message and prevent the assignment until resolved.

As a user, I want to view my current permissions to understand what functions and documents I can access within the system.

Given a logged-in user, when they access the user profile section, then they should be able to see a clear list of their current permissions related to document access and functionality within ClariDoc.

Version Control System

User Story

As a contract manager, I want a version control system so that I can track changes to contracts over time, ensuring that we maintain a comprehensive history of document revisions and can revert to previous versions if needed.

Description

A Version Control System for contract documents will track changes made over time, allowing users to revert to previous versions if necessary. This requirement enhances accountability and transparency by maintaining a clear history of all revisions and facilitating easier collaboration among team members. Users can see the evolution of a contract and understand how and why specific changes were made, which will build trust among stakeholders and improve review accuracy, ultimately leading to better contract outcomes.

Acceptance Criteria

User Reverts to Previous Version of a Contract Document

Given a user is viewing a contract document with multiple versions available, when the user selects a previous version and clicks 'Revert', then the current document should be replaced with the selected previous version and a confirmation message should be displayed.

User Views Revision History of a Contract Document

Given a user is on the contract document page, when the user clicks on 'View Revision History', then a list of all previous versions along with the dates and authors of each change should be displayed to the user in a clear and organized manner.

User Receives Alert for Significant Changes in Contract Document

Given a user has subscribed to changes on a contract document, when a significant change is made to the document, then the user should receive an automated email notification detailing the changes made and encouraging them to review.

User Compares Two Versions of a Contract Document

Given a user is viewing two versions of a contract, when the user selects the option to compare the two versions, then the system should display the differences side by side, highlighting changes in language or clauses clearly.

User Access Control for Contract Document Versions

Given a user is managing access for a contract document, when the user sets permissions for viewing previous versions, then only authorized users should have access to the chosen versions while unauthorized users should receive a denial message.

System Tracks User Modifications in Contract Versions

Given a user has made changes to a contract document, when the user saves the changes, then the system should automatically log the user's ID, change timestamp, and details of the changes made in the revision history.

User Searches for Specific Changes in Revision History

Given a user is on the revision history page of a contract document, when the user enters a keyword or date range to search for specific changes, then the system should filter and display relevant changes that match the criteria.

Mitigation Strategy Advisor

The Mitigation Strategy Advisor leverages AI recommendations based on historical data and risk predictions to suggest tailored mitigation strategies. This feature empowers legal teams to implement proactive measures that address potential issues before they arise, fostering a more strategic approach to contract risk management.

Requirements

AI-Powered Risk Analysis

User Story

As a legal analyst, I want the system to analyze past contracts for risk patterns so that I can anticipate potential liabilities in future agreements.

Description

The AI-Powered Risk Analysis requirement involves implementing advanced artificial intelligence algorithms that analyze historical contract data to identify potential risks associated with new contracts. This includes the ability to detect patterns in previous contracts and predict future liability risks, enabling users to proactively address issues before they arise. This functionality will integrate seamlessly with existing tools in ClariDoc, enhancing the risk assessment capabilities of legal teams and allowing for more informed decision-making. The expected outcome is a significantly reduced risk of compliance breaches and liabilities, providing legal teams with the insights needed to craft better contracts.

Acceptance Criteria

AI-Powered Risk Analysis during Contract Review Process

Given a new contract is uploaded, When the AI-powered risk analysis is triggered, Then the system should generate a risk report outlining potential liabilities and compliance gaps based on historical data within 5 minutes.

Integration with Existing ClariDoc Tools

Given the AI-powered risk analysis functionality is activated, When the user accesses the risk dashboard, Then they should see a seamless integration of historical risk data, contract specifics, and suggested mitigation strategies within the existing workflow.

User Notification for High-Risk Contracts

Given a contract identified as high-risk by the AI analysis, When the analysis is completed, Then the user should receive an automated notification indicating the specific risks and recommended strategies to mitigate them.

User-Friendly Visualization of Risk Data

Given the risk analysis is completed, When the user reviews the risk report, Then the risks must be presented in a clear and user-friendly visual format, enabling easy understanding and decision-making.

Feedback Loop for AI Learning

Given a contract goes through the mitigation strategy process, When a user implements a suggested strategy, Then the AI should learn from the outcome to improve future risk analysis and mitigation strategy recommendations.

Audit Trail for Risk Analysis Decisions

Given a risk analysis is performed, When a user makes decisions based on the report, Then the system should log these decisions along with the original risk report for future reference and compliance tracking.

Testing AI Predictions Against Outcomes

Given a set of contracts analyzed by the AI, When the outcomes of the contracts are assessed, Then at least 85% of the predicted risks should align with actual outcomes to ensure the accuracy of the AI analysis.

Customizable Mitigation Strategies

User Story

As a contract manager, I want to customize mitigation strategies suggested by the AI advisor so that they better fit my company’s specific risk profile.

Description

The Customizable Mitigation Strategies requirement allows users to create and tailor specific mitigation strategies based on the recommendations provided by the Mitigation Strategy Advisor. Users will be able to input unique parameters and conditions that reflect their organizational priorities and risk tolerance, ensuring that the suggested strategies align closely with their operational needs. This feature enhances ClariDoc's adaptability to different corporate environments and improves user confidence in the mitigation strategies implemented, ultimately leading to more effective contract management and risk reduction.

Acceptance Criteria

User Customizes Mitigation Strategies Based on Risk Assessment.

Given a user accessing the Mitigation Strategy Advisor, when they select a recommended strategy and input their specific parameters, then the system should save the customized strategy and reflect it accurately in the user's dashboard.

User Inputs Unique Parameters and Conditions for a Mitigation Strategy.

Given a user is customizing a mitigation strategy, when they enter unique organizational parameters and conditions, then the system should validate the inputs to ensure they meet required criteria and allow saving of the customized strategy.

User Views Tailored Mitigation Strategies in Dashboard.

Given a user has customized mitigation strategies, when they refresh their dashboard, then all tailored strategies should be displayed, clearly indicating which ones are active and which are pending approval.

User Deletes a Custom Mitigation Strategy.

Given a user has a customized mitigation strategy, when they choose to delete this strategy from their dashboard, then the system should prompt for confirmation and, upon confirmation, remove the strategy from the user's account entirely.

User Receives Notifications for Updated Mitigation Strategies.

Given a user has customized mitigation strategies, when new recommended strategies become available from the Mitigation Strategy Advisor, then the user should receive a notification alerting them of the updates and prompting them to review.

User Edits an Existing Custom Mitigation Strategy.

Given a user has an existing customized mitigation strategy, when they select the edit option and update the parameters, then the system should save the changes and reflect them in the user's dashboard immediately.

System Generates Reports on Effectiveness of Mitigation Strategies.

Given a user has implemented customized mitigation strategies, when they request a report, then the system should generate a comprehensive report detailing the effectiveness and outcomes of those strategies over a specified period.

Real-Time Collaboration Tools

User Story

As a legal team member, I want to collaborate in real-time on contracts so that we can speed up the review process and ensure all changes are tracked.

Description

The Real-Time Collaboration Tools requirement focuses on providing comprehensive functionalities that allow legal teams to work together on contracts in real-time. This includes joint editing, comment threads, version tracking, and the ability to assign tasks related to contract reviews. Leveraging modern collaboration technologies, this feature will enable teams to reduce turnaround times on contract approvals and ensure that everyone is aligned on changes and decisions. By integrating with ClariDoc’s document storage capabilities, these tools will streamline workflows and enhance overall productivity within legal departments.

Acceptance Criteria

Real-Time Joint Editing of Contracts

Given a legal team member opens a contract in ClariDoc, when multiple team members access the document simultaneously, then all changes should be reflected in real-time without delay and should not create version conflicts.

Comment Threads for Contract Discussions

Given that a team member adds a comment to a contract section, when other team members read the comment and respond, then all comments and replies should be visible to all collaborators in the same thread, with timestamps and author identification.

Version Tracking for Contract Revisions

Given a contract is edited multiple times, when team members view the version history, then they should be able to see a chronological list of all changes made, including who made each change and the ability to revert to any previous version.

Task Assignment for Contract Reviews

Given a contract review process is initiated, when a team leader assigns specific tasks related to the contract to team members, then each assigned member should receive notifications and have an updated task list reflecting their responsibilities within ClariDoc.

Integration with Document Storage for Enhanced Collaboration

Given a contract has been uploaded to ClariDoc, when legal team members use the real-time collaboration tools, then all edits and comments should be automatically saved to the document storage without any data loss or errors.

Collaborative Review Alerts and Notifications

Given that a contract is under review, when a team member makes a significant update, then all participants should receive real-time alerts via the platform to notify them of the changes and prompt them for review.

Automated Deadline Tracking

User Story

As a contract administrator, I want to receive automated reminders for important contract deadlines so that I can avoid missing key dates and obligations.

Description

The Automated Deadline Tracking requirement will implement a system that tracks and alerts users of important contract deadlines using calendar integrations and notification systems. By leveraging AI, this feature will not only remind users of upcoming deadlines but also provide insights into potential delays based on historical data. This will enhance user efficiency by ensuring that contracts are reviewed and executed in a timely manner, significantly reducing the risk of missed deadlines that can lead to financial or legal repercussions.

Acceptance Criteria

Automated Tracking and Alert Setup for Contract Deadlines

Given a user sets up a new contract with specific deadline dates, when the contract is saved, then the system should automatically track these deadlines and send alerts at specified intervals (e.g., 30 days, 7 days, and 1 day before the deadline).

Integration with Calendar Applications

Given a user has integrated their calendar application with ClariDoc, when a contract deadline is created, then the deadline should automatically appear on the user's linked calendar with the correct date and time.

Historical Data Analysis for Delay Predictions

Given a user accesses the Automated Deadline Tracking feature, when they view the upcoming deadlines, then the system should also provide insights on potential delays based on historical data and analytics related to similar contracts.

User Interface for Deadline Notifications

Given a user enabled notifications for contract deadlines, when a notification is triggered, then it should display clearly on the ClariDoc dashboard and also be sent via email as per user preferences.

Compliance Notification for Missed Deadlines

Given that a contract deadline has been missed, when the system detects this, then it should automatically notify the relevant stakeholders and suggest potential mitigation strategies based on the Mitigation Strategy Advisor feature.

User Customization of Notification Settings

Given a user wants to customize their notification preferences, when they access the notification settings, then they should be able to specify the type, frequency, and method of alerts for contract deadlines (e.g., email, SMS, in-app).

Integrated Reporting Dashboard

User Story

As a compliance officer, I want to access an integrated dashboard that shows the status and risks of all contracts so that I can quickly assess compliance and take necessary actions.

Description

The Integrated Reporting Dashboard requirement aims to provide users with a comprehensive view of contract statuses, risk assessments, and mitigation strategies through an interactive and visually engaging dashboard. This dashboard will pull data from various functionalities within ClariDoc, delivering insights into contract performance metrics and compliance status. By having a centralized reporting tool, legal teams can quickly assess their contract portfolios, identify areas needing attention, and make data-driven decisions that enhance overall contract management effectiveness.

Acceptance Criteria

Viewing Contract Performance Metrics

Given a user accesses the Integrated Reporting Dashboard, when they select a contract from the list, then the dashboard displays a detailed overview of the selected contract's performance metrics, including risk assessment scores and mitigation strategy suggestions.

Real-time Risk Assessment Display

Given the Integrated Reporting Dashboard is active, when new data regarding contract risk assessments is fed into the system, then the dashboard updates in real-time to reflect the current risk levels without requiring a page refresh.

Customization of Dashboard Elements

Given a user is on the Integrated Reporting Dashboard, when they choose to customize dashboard widgets, then they can select which metrics to display, rearrange the layout, and save their preferences for future sessions.

Downloading Dashboard Reports

Given a user wants to analyze the data further, when they select the download report option on the Integrated Reporting Dashboard, then a comprehensive report in PDF format is generated and made available for download, including all visualizations and data points.

Notifications for Contract Status Changes

Given a user has contracts with specific statuses, when any of these contracts changes in status or risk level, then the user receives an automated notification through the dashboard alerting them of the change to facilitate timely action.

Comparison of Contract Risk Levels

Given the Integrated Reporting Dashboard is in use, when a user selects multiple contracts for comparison, then the dashboard displays a side-by-side view of the selected contracts' risk assessment scores and compliance statuses, enabling quick identification of relative risks.

Integration with Mitigation Strategy Advisor

Given the user is reviewing the Integrated Reporting Dashboard, when they click on a specific risk indicator, then they must be presented with tailored mitigation strategies derived from the Mitigation Strategy Advisor that address identified risks.

Data Sync Wizard

The Data Sync Wizard automates the synchronization of contract data between ClariDoc and external software systems like CRMs and ERPs. This feature ensures that all relevant information is updated in real-time, eliminating data discrepancies and manual updating efforts. Users benefit from a seamless flow of information, reducing the risk of errors and enhancing operational efficiency.

Requirements

Real-time Data Synchronization

User Story

As a legal operations manager, I want the contract data in ClariDoc to be automatically synced with our CRM, so that I can ensure all team members have access to the most accurate and up-to-date information without having to manually update multiple systems.

Description

This requirement outlines the need for real-time synchronization of contract data between ClariDoc and external software systems such as CRMs and ERPs. The functionality should allow automatic updates of contract information without manual intervention, ensuring that users always have access to the most current data. This integration will enhance operational efficiency by preventing data discrepancies and minimizing the risk of errors that could arise from manual updates. It is crucial for maintaining accurate records across platforms and streamlining workflows for legal teams involved in contract management.

Acceptance Criteria

User updates contract details in ClariDoc and expects automatic synchronization with the connected CRM system.

Given that a user updates contract details in ClariDoc, when the update is saved, then the changes should automatically reflect in the connected CRM within 3 minutes without manual intervention.

A legal team member needs to access the latest version of contract data from the connected ERP system during a meeting.

Given that there is a contract update in ClariDoc, when the user retrieves contract data from the ERP, then the data displayed should match the latest information from ClariDoc without discrepancies.

The system sends automated alerts for upcoming contract renewal deadlines that sync with external software.

Given that a contract is nearing its renewal date, when the synchronization occurs, then the user should receive an alert notification in both ClariDoc and the external software at least 15 days before the renewal date.

A user checks for synchronization logs to verify successful data synchronization between ClariDoc and external systems.

Given that a user requests synchronization logs, when they view the logs, then the logs should clearly indicate successful synchronization events along with timestamps for the last 30 days.

Multiple users in a legal team collaborate on a contract and expect real-time updates as changes are made.

Given that one user makes a change to a contract in ClariDoc, when another user opens the same contract, then they should see the changes in real-time without needing to refresh the page.

A legal team member seeks to reconcile contract data from ClariDoc with figures in their accounting software.

Given that a contract's financial details are updated in ClariDoc, when the synchronization with the accounting software occurs, then it should reflect the updated financial details accurately, ensuring no variances exist.

User-friendly Setup Interface

User Story

As a legal team member with limited technical knowledge, I want to easily set up the data synchronization process, so that I can integrate ClariDoc with our existing systems without needing extensive IT support.

Description

The requirement specifies the development of a user-friendly setup interface for the Data Sync Wizard that allows users to configure synchronization settings easily. This interface should guide users through the process of connecting ClariDoc with external systems while providing clear instructions and recommendations. It will reduce the learning curve and enhance user adoption by accommodating users with varying levels of technical expertise. A seamless setup experience is crucial for enabling organizations to leverage the full power of integrated data management.

Acceptance Criteria

User navigates to the Data Sync Wizard setup page for the first time and follows guided instructions to connect ClariDoc with a CRM system.

Given the user is on the Data Sync Wizard setup page, when they complete all provided steps and submit their configuration, then a confirmation message should appear indicating successful connection with the CRM system.

User attempts to configure synchronization settings but leaves a required field blank in the setup interface.

Given the user leaves any mandatory field empty in the setup form, when they attempt to submit the form, then an error message should prompt them to fill in the required fields before proceeding.

User with limited technical expertise accesses the setup interface to connect ClariDoc with an ERP system.

Given the user is unfamiliar with technical terms, when they view the setup interface, then there should be clear explanations and tooltips for each option to assist in the setup process.

User completes the setup process and wants to revisit the configuration settings.

Given the user has previously configured the Data Sync settings, when they access the setup interface again, then their previously saved settings should be pre-filled for review or modification.

User finishes configuring the Data Sync Wizard and wants to ensure data is being synchronized effectively with an external system.

Given the user has completed the setup, when they check the synchronization status within the Data Sync Wizard interface, then it should display the current data sync status without errors.

User encounters an issue while connecting ClariDoc with an external system and needs immediate support.

Given the user experiences a technical error during setup, when they click on the 'Help' button, then they should be directed to a support page with relevant troubleshooting guides and contact information.

User wants to understand the security measures implemented during data synchronization before finalizing the setup.

Given the user is on the setup interface, when they look for information, then the interface should provide accessible details about the security protocols in place for data synchronization.

Automated Conflict Detection

User Story

As a compliance officer, I want to be alerted to any data conflicts between ClariDoc and our ERP, so that I can quickly resolve discrepancies and maintain accurate and compliant records.

Description

This requirement involves implementing an automated conflict detection system that analyzes synced data for discrepancies or conflicts between ClariDoc and external systems. The feature should alert users to any detected conflicts, allowing them to take immediate corrective actions, thereby preventing potential data integrity issues. This capability is vital to ensuring that legal teams can trust the data across platforms and reducing the risk of errors in legal documentation or compliance reporting.

Acceptance Criteria

Data synchronization is initiated by a user while managing contracts active in ClariDoc, wherein the synced data includes critical fields such as contract dates, parties involved, and financial terms that may be pertinent for compliance and decision-making.

Given that the user initiates data synchronization, When the synchronization process is completed, Then the data in ClariDoc must accurately reflect the data from external systems without any discrepancies.

A user accesses the automated conflict detection system after performing a data sync where a conflict arises due to mismatched contract expiration dates between ClariDoc and an external CRM system.

Given that a conflict is detected following a data sync, When the user views the alerts, Then the system should provide a clear notification of the detected conflict, detailing the specific fields and values in question.

During routine contract management activities, a legal team member receives an alert from the automated conflict detection system regarding a liability clause that differs between ClariDoc and an external ERP system.

Given that a conflict is triggered by liability clause discrepancies, When the team member reviews the alert, Then the system must present actionable options to resolve the conflict, including direct links to the relevant contracts in both systems.

A quarterly compliance check requires that the legal team validate the integrity of contract data across all systems, including ClariDoc and external databases, particularly focused on identifying any existing conflicts.

Given that the compliance check is initiated, When the automated conflict detection system scans and identifies conflicts, Then a comprehensive report should be generated detailing the number and nature of conflicts present.

Following an update in external software, users need to re-run the data sync process to ensure that all updated information is correctly reflected in ClariDoc without creating new conflicts in existing contract data.

Given that the user re-initiates the data sync, When the synchronization is completed, Then the system must re-evaluate existing conflicts and alert the user only to new conflicts that have occurred since the last sync.

A legal team member modifies a contract in ClariDoc that requires resynchronization, subsequently needing to ensure that the changes do not cause any discrepancies with the external systems.

Given that modifications are made to a contract in ClariDoc, When a user performs a data sync, Then the system should automatically assess and confirm integrity with external systems, notifying the user of any conflicts resulting from the changes.

During a final audit of contract compliance, users need confirmation that the automated conflict detection feature has correctly flagged all relevant discrepancies throughout the synchronization period.

Given that the audit is underway, When the users access the historical logs of conflict detections, Then the logs must accurately reflect all discrepancies detected over time with timestamps and resolutions noted.

Scheduling Sync Intervals

User Story

As a project manager, I want to set synchronization intervals for our data, so that we can balance the need for up-to-date contract information with our system's performance capabilities.

Description

This requirement outlines the development of an option for users to configure sync intervals, allowing them to determine how frequently data should be synchronized between ClariDoc and external systems. Options may include real-time sync, hourly sync, or daily sync, depending on user preferences and operational needs. This flexibility is essential for accommodating different user environments and ensuring that data remains relevant and timely without overwhelming system resources.

Acceptance Criteria

User configures a daily sync interval for data synchronization between ClariDoc and an external CRM system.

Given the user has access to the Data Sync Wizard, when they select 'Daily' from the sync interval options and save the settings, then the system must schedule data syncs every 24 hours without manual intervention.

User selects hourly sync intervals for data synchronization and verifies the synchronization process.

Given the user has selected 'Hourly' as the sync option, when an external system updates its contract data, then ClariDoc must sync this data within 60 minutes consistently for any changes made.

User wants to set a real-time sync interval for urgent data updates.

Given the user selects 'Real-time' from the sync interval options, when any changes are made in ClariDoc or the external system, then the system must reflect these changes instantly across both platforms without delays.

User attempts to select a sync interval that is not supported by the Data Sync Wizard.

Given the user accesses the sync interval configuration, when they attempt to select an unsupported interval (e.g., 'Weekly'), then the system must display an error message indicating that the selection is invalid and prompt them to choose a supported option.

User checks the last synchronization time to confirm sync intervals are being applied correctly.

Given that the user navigates to the sync status section, when they observe the last synchronization timestamp, then it must be reflective of the configured sync interval settings (daily, hourly, or real-time).

User adjusts sync intervals from daily to hourly and evaluates if the changes take effect immediately.

Given the user has changed the sync setting from 'Daily' to 'Hourly', when the user saves the new settings, then the next synchronization must occur within the next 60 minutes as per the new setting.

Comprehensive Audit Trail

User Story

As a risk manager, I want to review an audit trail of data synchronization activities, so that I can ensure compliance with our data governance policies and investigate any anomalies that arise.

Description

The requirement entails creating a comprehensive audit trail that logs all changes made during the data synchronization process. Users should be able to access this log to review what data was altered, when, and by whom. This feature is crucial for compliance purposes and ensures transparency in data management practices, as well as providing users with insights into impact changes over time. It reinforces accountability and aids in risk management by allowing teams to trace back any discrepancies observed after sync operations.

Acceptance Criteria

Accessing the Audit Trail to Review Changes Made During Data Synchronization

Given a user has performed data synchronization, When they access the audit trail, Then they should see a complete log of all changes made, including the data altered, timestamp, and user details.

Validating the Integrity of Audit Trail Entries

Given a data synchronization has occurred, When the user reviews the audit trail, Then all entries in the log should correspond accurately to the changes made in the system with no discrepancies.

Ensuring Compliance with Audit Trail Access Permissions

Given the audit trail is implemented, When a user attempts to access the audit trail, Then they should only gain access if they have the required permissions set by the system administrator.

Testing the Search Functionality Within the Audit Trail

Given a user wants to find specific changes in the audit trail, When they utilize the search function with relevant filters (date, user), Then they should be presented with accurate results matching those criteria.

Measuring the Performance of Audit Trail Logging During High Data Volume Synchronizations

Given a high volume of data synchronization is taking place, When the synchronization completes, Then the audit trail should reflect all logged changes without significant delays or errors.

Assessing the Ease of Use of Audit Trail Features for Non-Technical Users

Given that non-technical users need to review changes, When they navigate the audit trail interface, Then they should be able to easily understand and utilize features without requiring additional training.

API Connectivity Suite

The API Connectivity Suite provides robust application programming interfaces (APIs) that enable developers to easily connect ClariDoc with a wide range of third-party applications and tools. This feature empowers organizations to create custom integrations tailored to their unique workflows, fostering greater flexibility and innovation in contract management processes.

Requirements

Seamless API Authentication

User Story

As a developer, I want to use secure authentication methods for integrating with ClariDoc so that I can ensure the safety of our legal documents and comply with security standards.

Description

The API Connectivity Suite must support secure and seamless authentication methods for third-party applications, including OAuth2 and API keys. This requirement ensures that only authorized users and applications can access ClariDoc's services, safeguarding sensitive contract data. By implementing robust authentication mechanisms, organizations can maintain compliance with industry standards and reduce security risks associated with unauthorized access.

Acceptance Criteria

User logs in to ClariDoc via a third-party application using OAuth2 authentication.

Given the user has valid OAuth2 credentials, when the user attempts to log in through the third-party application, then the user should be successfully authenticated and redirected to the ClariDoc dashboard without any security errors.

Developers connect third-party applications using API keys for authentication.

Given the developer has a valid API key, when the developer sends a request to the ClariDoc API, then the request should be authenticated, and the developer should receive a 200 OK response for valid endpoints.

An unauthorized user attempts to access ClariDoc API.

Given the user provides an invalid OAuth2 token or API key, when the user attempts to access any endpoint of the ClariDoc API, then the user should receive a 403 Forbidden response, indicating unauthorized access.

A user updates their API key through the ClariDoc interface.

Given the user has successfully logged into ClariDoc, when the user navigates to the API key management section and updates their API key, then the new API key should be recognized and any requests using the old API key should return an error within 5 minutes.

Rate limiting is enforced on API requests to ClariDoc.

Given the user is making API calls, when the user exceeds the defined rate limit of 100 requests per minute, then the user should receive a 429 Too Many Requests response until the rate limit period resets.

Security audits are performed on the authentication methods implemented in ClariDoc.

Given the security audit process, when the audit is completed, then all authentication methods should meet the defined compliance standards and present no vulnerabilities or risks.

Custom API Endpoints

User Story

As a developer, I want to create custom API endpoints in ClariDoc so that I can meet my organization's specific integration needs and improve our contract management processes.

Description

The feature should allow developers to create custom API endpoints that cater to specific business needs or workflows. This flexibility enables organizations to tailor the integration of ClariDoc with their existing systems, facilitating unique data manipulation and processing. By offering the ability to define and implement these endpoints, ClariDoc enhances its adaptability to various legal management processes.

Acceptance Criteria

Creating a custom API endpoint for external CRM integration

Given a developer has access to the ClariDoc API, When they define a new custom API endpoint for CRM integration, Then the endpoint should be successfully created and listed in the API documentation.

Testing the functionality of a newly created API endpoint

Given a custom API endpoint has been created, When a request is sent to that endpoint with valid parameters, Then the system should process the request and return the expected response according to the defined logic.

Updating an existing custom API endpoint to change its functionality

Given a developer has a previously created custom API endpoint, When they modify the endpoint parameters and logic, Then the changes should be saved successfully and reflected in both the API documentation and the response when accessed.

Deleting a custom API endpoint that is no longer needed

Given a developer has a custom API endpoint created, When they send a delete request for that endpoint, Then the system should remove the endpoint and confirm deletion in the API documentation.

Handling errors for invalid requests to the custom API endpoint

Given a custom API endpoint exists, When an invalid request is made to that endpoint, Then the system should return an appropriate error message and HTTP status code indicating the nature of the error.

Validating security measures for custom API endpoints

Given a custom API endpoint is created, When the security protocols are tested, Then the endpoint should successfully enforce authentication and authorization as per the defined security requirements.

Providing usage statistics and analytics for custom API endpoints

Given a custom API endpoint is utilized in applications, When a request is made for usage statistics, Then the system should return accurate metrics on call volume, response times, and error rates for that endpoint.

Real-time Data Sync

User Story

As a legal professional, I want real-time data syncing between ClariDoc and our CRM system so that I always have the latest contract information when evaluating client opportunities.

Description

The API Connectivity Suite must provide real-time data synchronization capabilities between ClariDoc and connected third-party applications. This requirement is critical for ensuring that all stakeholders have access to the most current contract data, eliminating discrepancies and improving decision-making. By implementing real-time updates, ClariDoc enhances collaboration and reduces the chances of outdated information impacting legal processes.

Acceptance Criteria

Real-time data synchronization during contract creation and updates.

Given a contract is created or updated in ClariDoc, when the data is saved, then the changes should be instantly reflected in all connected third-party applications without any delay.

Real-time data synchronization during data retrieval by stakeholders.

Given a stakeholder accesses a contract in a third-party application, when they request the latest data, then they should see the most current version of the contract as stored in ClariDoc, ensuring no outdated information is presented.

Monitoring for failures in real-time synchronization.

Given real-time synchronization is active, when an error occurs in transferring data to a third-party application, then an alert should be generated and sent to the system administrator indicating the specific integration issue.

Ensuring data consistency across multiple platforms.

Given multiple third-party applications are connected to ClariDoc, when a change is made to contract data, then all applications should reflect that change simultaneously, ensuring data consistency across all platforms.

Performance testing of real-time synchronization under load.

Given peak usage during contract updates, when multiple users update contract data simultaneously, then the system should maintain a synchronization success rate of 99% or higher without performance degradation.

Feedback from users on the effectiveness of real-time data sync.

Given users are utilizing the real-time synchronization feature, when a survey is conducted, then at least 85% of users should report satisfaction with the accuracy and timeliness of the data updates.

Comprehensive API Documentation

User Story

As a developer, I want clear and detailed API documentation for ClariDoc so that I can quickly and effectively integrate the system with our existing applications.

Description

To facilitate smooth integration, ClariDoc must provide comprehensive API documentation, including examples, use cases, and best practices. This requirement is essential for guiding developers through the integration process, enabling them to efficiently leverage the available APIs and avoid common pitfalls. Well-structured documentation will enhance developer experience and reduce support requests related to integration challenges.

Acceptance Criteria

Developers accessing ClariDoc's API documentation for the first time during integration.

Given the developer is on the API documentation page, when they search for a specific API endpoint, then they should find relevant examples and detailed descriptions that clarify usage.

A developer is attempting to integrate ClariDoc's APIs into a third-party application.

Given the developer has access to the API documentation, when they follow the provided integration example, then they should be able to successfully establish a connection without encountering errors.

A developer seeks best practices for error handling within the API.

Given the developer is reviewing the API documentation, when they navigate to the error handling section, then it should provide clear guidelines and common error codes along with solutions.

A team is onboarding new developers to work with ClariDoc's APIs.

Given the new developers are in a training session, when they refer to the API documentation materials, then they should be able to complete a mock integration project successfully using the guidance provided.

A developer is reporting an issue with the API that they cannot resolve.

Given the developer has referred to the API documentation, when they submit a support request, then the documentation should have provided sufficient information to minimize the need for further assistance.

The API documentation is assessed for clarity and completeness.

Given a review team evaluates the API documentation, when they analyze the content for technical accuracy and user comprehension, then they should find no critical gaps or ambiguities that would hinder a developer's understanding.

Updates to the API documentation are completed after a major API change.

Given that a comprehensive review has been performed, when the updates are published, then the documentation should accurately reflect all new changes and deprecations with clear transition guidance.

Webhook Support for Event Notifications

User Story

As a process manager, I want to receive real-time notifications about contract changes in ClariDoc via webhooks so that I can automate our workflow and improve responsiveness.

Description

The solution should incorporate webhook support to allow third-party applications to receive real-time event notifications from ClariDoc. This enables automated workflows in connected applications, improving response time and enhancing collaboration across teams. By implementing webhook functionality, ClariDoc ensures that relevant stakeholders are kept informed about important contract-related events without manual intervention.

Acceptance Criteria

Webhook Support for Contract Creation Notifications

Given a contract is created in ClariDoc, when the webhook is triggered, then the connected third-party application should receive a real-time notification containing the contract ID and its creation timestamp.

Webhook Support for Contract Update Notifications

Given a contract is updated in ClariDoc, when the webhook is triggered, then the connected third-party application should receive a real-time notification including the updated contract ID and details of the changes made.

Webhook Support for Contract Expiration Alerts

Given a contract nearing its expiration date, when the webhook is triggered, then the connected third-party application should receive a notification at least 48 hours before the expiration, including the contract ID and expiration date.

Webhook Support for Contract Approval Notifications

Given a contract is approved in ClariDoc, when the webhook is triggered, then the connected third-party application must receive a notification that includes the contract ID and the approver's details.

Webhook Support for User Subscription to Events

Given a user has subscribed to certain events in ClariDoc, when the webhook functionality is implemented, then the user should receive notifications only for the events they are subscribed to.

Webhook Support for Error Handling Notifications

Given an error occurs during the webhook transaction, when the error is logged, then the connected third-party application should receive a notification of the error with appropriate error details for troubleshooting.

Integration Marketplace

The Integration Marketplace offers a self-service platform where users can explore, connect, and manage various pre-built integrations to popular software tools and applications. This feature simplifies the integration process, allowing users to enhance ClariDoc’s functionality with minimal effort, thereby maximizing productivity and streamlining workflows.

Requirements

Explore Integration Options

User Story

As a legal team member, I want to explore available integrations so that I can quickly find tools that enhance my workflow with ClariDoc.

Description

The 'Explore Integration Options' requirement allows users to browse a catalog of available integrations with popular software tools and applications directly within the ClariDoc platform. This functionality is crucial as it empowers users to easily identify and select integrations that can enhance their workflow, thereby maximizing ClariDoc’s utility. Not only will this help in streamlining processes, but it will also reduce the time users spend searching for compatible integrations outside the platform, making ClariDoc a more valuable tool for their legal and contract management needs.

Acceptance Criteria

User navigates to the Integration Marketplace within ClariDoc to browse available integrations.

Given a user accesses the Integration Marketplace, when they enter the marketplace, then they should see a list of available software integrations displayed with clear descriptions and categories.

User filters integration options based on categories or software types.

Given a user is on the Integration Marketplace page, when they apply a filter for software type, then the displayed integration options should update to reflect only those that match the selected filter criteria.

User selects an integration from the list to view more details.

Given a user clicks on a specific integration, when the integration details page loads, then it should display comprehensive information including features, setup instructions, and compatibility notes.

User searches for specific integrations using the search bar.

Given the user is on the Integration Marketplace, when they enter a search term in the search bar, then the system should return integrations that match the search term, updated in real-time.

User sees the total number of available integrations displayed.

Given the user is on the Integration Marketplace page, when they access the page, then the total number of available integrations should be clearly indicated at the top of the list.

User receives recommendations based on frequently used integrations.

Given a user accesses the Integration Marketplace, when the page loads, then they should see a section labeled 'Recommended for You' featuring integrations that have high usage rates among similar users.

User views and accesses tutorials for setting up integrations.

Given a user is on an integration details page, when they scroll down, then they should see available resources including tutorials and FAQs for setting up the integration.

One-click Integration Setup

User Story

As a legal professional, I want to set up integrations with just one click so that I can connect my tools effortlessly without wasting time on complicated configurations.

Description

The 'One-click Integration Setup' requirement implements a streamlined process allowing users to connect with third-party applications with a single click. This will significantly reduce the complexity often associated with integration configuration and setup, enabling users to quickly enhance their productivity without requiring extensive technical knowledge. This feature will also improve user satisfaction and adoption rates, as ease of use is critical for busy legal professionals who often operate under tight deadlines.

Acceptance Criteria

User initiates the one-click integration setup for a CRM application, requiring no prior configuration.

Given a user is logged into ClariDoc and accesses the Integration Marketplace, When the user selects the 'One-click Setup' option for the CRM integration, Then the integration should establish a connection without requiring any additional input from the user, confirming a successful setup message is displayed.

User attempts to set up a third-party application integration under network constraints.

Given a user with limited network connectivity attempts to use the one-click integration setup, When the setup is initiated, Then the system should provide an appropriate error message indicating that the integration setup requires stable internet and suggest the user retry.

A user successfully integrates their Google Drive for document storage and retrieval via the one-click integration setup.

Given a user is on the 'Integrations' page in ClariDoc, When the user clicks on 'One-click Setup' for Google Drive, Then the system should automatically authenticate the user and establish the integration, allowing the user to upload and retrieve documents from Google Drive within ClariDoc.

Multiple users are integrating different applications at the same time using the one-click setup feature.

Given multiple users are logged into ClariDoc and initiating integrations simultaneously, When each user clicks on 'One-click Setup' for their respective applications, Then all integrations should occur independently without conflict or degradation of performance in the ClariDoc system.

User checks the status of their recently integrated applications from the Integration Marketplace.

Given a user has successfully integrated an application using the one-click setup, When the user navigates to the 'My Integrations' section, Then the status of the integration should reflect 'Active' and show any relevant operational metrics for that integration.

User receives help documentation after completing the one-click integration setup.

Given a user has completed the one-click integration setup, When the setup confirmation message appears, Then a prompt should provide the user with a link to help documentation and FAQs related to the integrated application.

Integration Management Dashboard

User Story

As a project manager, I want to access a dashboard to manage my integrations so that I can ensure they are working effectively and align with my team’s workflows.

Description

The 'Integration Management Dashboard' provides users with a centralized interface to manage their active integrations. This dashboard will allow users to monitor the status of each integration, make adjustments, or disconnect integrations as necessary. This feature is essential for maintaining operational efficiency, ensuring that all active integrations function correctly and continue to meet the users' needs as workflows evolve. By having a clear overview and control over their integrations, users can ensure better alignment with their daily tasks and responsibilities.

Acceptance Criteria

User views the Integration Management Dashboard to check the status of their active integrations.

Given the user is logged into ClariDoc, when they navigate to the Integration Management Dashboard, then they should see a list of all active integrations with their current status displayed for each.

User attempts to disconnect an integration from the Integration Management Dashboard.

Given the user is on the Integration Management Dashboard, when they select an active integration and click the 'Disconnect' button, then the integration should be removed from the list of active integrations and a confirmation message should be displayed.

User modifies settings for an existing integration through the Integration Management Dashboard.

Given the user is on the Integration Management Dashboard, when they select an integration and update its settings, then the new settings should be saved successfully and reflected in the integration's status.

User wants to receive alerts for integration statuses via email from the Integration Management Dashboard.

Given the user is on the Integration Management Dashboard, when they enable email alerts for integration statuses, then they should receive an email notification for any changes in the status of their active integrations.

User searches for a specific integration in the Integration Management Dashboard.

Given the user is on the Integration Management Dashboard, when they input the name of an integration in the search bar, then the dashboard should filter and display only the matching integration(s).

User accesses help or documentation related to integrations from the Integration Management Dashboard.

Given the user is on the Integration Management Dashboard, when they click on a help or documentation link, then they should be redirected to the relevant support resources for integrations.

User Feedback on Integrations

User Story

As a user, I want to submit feedback on integrations I use so that my insights can help improve future integration offerings.

Description

The 'User Feedback on Integrations' requirement introduces a mechanism for users to provide feedback on the integrations they use within ClariDoc. This feature enables users to report issues, suggest improvements, and highlight their experiences, creating a user-driven approach to enhancing integration offerings. Such continuous feedback is crucial for the iterative improvement of ClariDoc’s integrations, ensuring that the platform remains aligned with user needs and industry standards while fostering user engagement.

Acceptance Criteria

User submits feedback on an integration while actively using ClariDoc.

Given a user is logged into ClariDoc and is viewing an integration, when the user clicks on the 'Provide Feedback' button, then they should be able to fill out a feedback form that accepts comments, suggestions, and ratings.

User reviews past feedback submissions for integrations they have used.

Given a user has previously submitted feedback on integrations, when they navigate to the 'My Feedback' section, then they should see a list of their feedback submissions, including status updates and responses from the ClariDoc team.

User receives acknowledgment after submitting feedback on an integration.

Given a user has successfully submitted feedback via the feedback form, when the submission is confirmed, then the user should receive an acknowledgment message confirming their feedback has been received and is under review.

Integration team analyzes and categorizes user feedback for continuous improvement.

Given multiple pieces of user feedback have been gathered, when the integration team accesses the feedback dashboard, then they should be able to view categorized feedback by type (issues, suggestions, experiences) and prioritize them for action.

User edits their previously submitted feedback on an integration.

Given a user has previously submitted feedback, when they navigate to their feedback history and select an edit option, then they should be able to modify their feedback and submit the changes for review.

User provides feedback on an integration that requires specific input fields.

Given a user is about to submit feedback on an integration, when the feedback form is displayed, then required input fields (e.g., integration name, feedback type, comments) must be clearly indicated and validated before submission.

User navigates to a help section for providing feedback on integrations.

Given a user wants to provide feedback but is unsure how, when they click on the 'Help' link associated with feedback, then they should see clear instructions on how to submit feedback effectively.

Integration Usage Analytics

User Story

As a product manager, I want to analyze integration usage data so that I can make informed decisions about our integration strategy and improve user satisfaction.

Description

The 'Integration Usage Analytics' requirement aims to collect and present data on how users are engaging with various integrations available within ClariDoc. This analytics feature will provide insights into which integrations are most popular, how frequently they are used, and any common issues encountered. By analyzing this data, ClariDoc can make informed decisions about which integrations to support, enhance, or phase out, thereby optimizing their offerings and better serving their user base.

Acceptance Criteria

Integration Usage Analytics Dashboard Access

Given a user with access to the Integration Marketplace, when they navigate to the Analytics section, then they should see a dashboard displaying integration usage statistics, including total usage count, unique users, and last used timestamp for each integration.

Filtering Analytics by Integration Type

Given the Integration Usage Analytics dashboard, when a user selects a specific integration type from the filter options, then the usage statistics should update to show only the data relevant to that selected type.

Error Reporting for Unused Integrations

Given a list of integrations within the Analytics feature, when an integration has no recorded usage in the past month, then it should be flagged with an error report for review by the product team.

Exporting Usage Data

Given a user on the Analytics dashboard, when they click on the export button, then they should receive a CSV file containing all usage statistics for integrations, including integration names, usage counts, and user engagement metrics.

Setting Alerts for Low Usage Integrations

Given a user with admin privileges, when they set a threshold for low usage on the Analytics dashboard, then the system should send an alert whenever any integration's usage falls below that threshold for a specified time period.

Integration Popularity Trends Over Time

Given the Integration Usage Analytics feature, when a user selects a date range on the dashboard, then the usage statistics should graph the popularity trends of integrations over that time period, showing increases or decreases in usage.

Real-Time Data Analytics

Real-Time Data Analytics provides users with insights into contract performance metrics pulled directly from integrated systems. By visualizing data trends and key performance indicators, this feature enables legal and operations teams to make informed, data-driven decisions quickly, ensuring a proactive approach to risk management and contract oversight.

Requirements

Contract Performance Dashboard

User Story

As a legal operations manager, I want to see a real-time dashboard of contract performance metrics so that I can easily identify trends and risks and make informed decisions about contract management.

Description

The Contract Performance Dashboard requirement involves creating a visual interface that aggregates key performance metrics related to contracts. This dashboard will utilize real-time data analytics to pull information from integrated systems and present it through dynamic charts and graphs. Users will be able to customize views to focus on specific contracts, teams, or time periods, gaining insights into contract effectiveness and compliance. By providing an intuitive visualization of data trends, the dashboard will facilitate quick decision-making and enhance the overall oversight of contract performance, ultimately reducing legal risks and improving efficiency in contract management.

Acceptance Criteria

User Customizes Dashboard View to Display Specific Contract Data

Given a user accesses the Contract Performance Dashboard, when they select specific contracts, teams, or time periods from the customization options and apply the filters, then the dashboard should dynamically update to reflect only the selected data.

User Views Real-Time Data Analytics on Contract Performance Metrics

Given the user is on the Contract Performance Dashboard, when the dashboard loads, then it should display real-time data analytics with key performance metrics in dynamic charts and graphs sourced from integrated systems.

User Receives Alerts for Contract Compliance Issues

Given a user is viewing the Contract Performance Dashboard, when a compliance issue is detected in real-time data, then the user should receive an alert notification displayed prominently on the dashboard.

User Downloads Contract Performance Reports

Given a user is utilizing the Contract Performance Dashboard, when they select the option to download reports, then the system should generate and provide a downloadable report in PDF format containing the displayed metrics and trends.

User Accesses Historical Contract Performance Data

Given a user is on the Contract Performance Dashboard, when they choose to view data from previous time periods, then the relevant historical performance metrics should be retrievable and visually represented in the dashboard without data loss or inaccuracies.

User Experiences High-Performance Dashboard Load Times

Given a user accesses the Contract Performance Dashboard, when they initiate the dashboard load, then it should complete loading within 3 seconds on average for optimal user experience.

Automated Risk Alerts

User Story

As a compliance officer, I want to receive automated alerts for contract risks so that I can address compliance issues before they escalate.

Description

This requirement focuses on implementing automated alerts that notify users of potential risks associated with contracts in real-time. The system will analyze contract data and flag any conditions that exceed predetermined risk thresholds, such as approaching deadlines, non-compliance issues, or significant changes in contract terms. These alerts will ensure that legal teams can proactively manage risks and take necessary actions before issues arise. This feature will be crucial in minimizing liability and enhancing compliance awareness within the organization.

Acceptance Criteria

User receives a notification for a contract nearing its deadline.

Given a contract with a deadline approaching within 7 days, When the system analyzes contract data daily, Then the user should receive an automated alert regarding the impending deadline at least 24 hours in advance.

User is alerted about non-compliance detected in a contract.

Given a contract that has been tagged with compliance metrics, When the compliance check is triggered, Then the system should send an alert if any compliance metric exceeds the predefined threshold.

User is notified of significant changes in a contract term.

Given a contract that has undergone changes, When the updated contract is uploaded to the system, Then the user should receive a notification detailing the specific changes made to the contract.

User integrates risk thresholds into the alert system.

Given predefined risk thresholds set by the user, When a contract is analyzed, Then the system should generate alerts based on these risk thresholds being exceeded.

User reviews alert history for compliance and risk management.

Given a user accesses the alerts history dashboard, When the alerts are retrieved, Then the system should display a complete history of alerts related to compliance and deadlines, sorted by date.

User customizes alert settings for various contracts.

Given access to the alert configuration settings, When the user modifies the alert preferences, Then the system should save these preferences and apply them to relevant contracts automatically moving forward.

User receives a summary of alerts after a contract review.

Given a user completes a contract review session, When the session is finalized, Then a summary of all alerts generated during the session should be sent to the user’s email for record-keeping.

Custom Report Generation

User Story

As a contract analyst, I want to generate custom performance reports so that I can provide valuable insights to our stakeholders on contract efficacy and compliance.

Description

The Custom Report Generation requirement entails enabling users to create tailored reports based on specific criteria and metrics related to contract performance. Users will have the flexibility to select parameters such as date ranges, contract types, and specific KPIs to generate insightful reports that can be exported in various formats. This feature is essential for supporting detailed analysis and presentations, allowing legal teams to communicate contract insights effectively to stakeholders and enhance strategic decision-making.

Acceptance Criteria

Custom Report Generation for Contract Performance Metrics

Given a user has access to the Custom Report Generation feature, when the user selects specific parameters such as date ranges, contract types, and KPIs, then the system shall generate a report that accurately reflects the chosen criteria and metrics.

Exporting Custom Reports in Multiple Formats

Given a user has generated a custom report, when the user chooses an export format (e.g., PDF, Excel, Word), then the system shall export the report in the selected format without any loss of data or formatting errors.

User Interface for Report Criteria Selection

Given a user is on the Custom Report Generation interface, when the user interacts with the parameter selection options, then the system shall allow selection of parameters in an intuitive manner, displaying real-time feedback and enabling easy modifications.

Access Control for Report Generation Feature

Given different user roles within the system, when a user attempts to access the Custom Report Generation feature, then the system shall enforce role-based access controls ensuring that only authorized users can create or view reports.

Performance Metrics Accuracy

Given a user has generated a report based on predefined KPIs, when the user reviews the report, then the performance metrics displayed should be accurate and match the underlying data in the system, verified against known benchmarks.

Real-Time Data Visualization in Reports

Given a user generates a custom report that includes visual data trends, when the report is displayed, then the system shall present the data in clear and meaningful visual formats such as graphs and charts effectively conveying contract performance insights.

User Notification of Successful Report Generation

Given a user has completed the process of generating a report, when the report generation is successful, then the system shall notify the user via a pop-up confirmation message or email indicating that the report is ready for review.

Integration with Tracking Tools

User Story

As a project manager, I want to integrate ClariDoc with our tracking tools so that I can have a seamless view of contract timelines alongside project deliverables.

Description

This requirement involves integrating ClariDoc with existing project management and tracking tools to streamline the workflow of contract monitoring. By synchronizing data between ClariDoc and external tools such as project management software, users will have a unified view of tasks, deadlines, and contract performance metrics. This integration aims to enhance productivity by reducing manual data entry and ensuring that all teams are aligned with the most current contract information and deadlines.

Acceptance Criteria

Integration with Project Management Tool for Contract Monitoring

Given a user has an active project management tool that supports integration, when the user sets up ClariDoc integration, then the data from ClariDoc should be visible within the project management tool, including active contracts, deadlines, and tasks associated with each contract.

Automated Synchronization of Contract Data

Given that ClariDoc is integrated with an external tracking tool, when a contract is updated in ClariDoc, then the changes should be automatically reflected in the tracking tool within 5 minutes without manual intervention.

Unified View of Contract Performance Metrics

Given that ClariDoc is integrated with the project management tool, when a user views the contract performance dashboard in that tool, then the metrics displayed should include at least 'Contract Value', 'Renewal Dates', and 'Compliance Status' derived from ClariDoc.

User Notification for Deadline Alerts

Given a user has set notifications for contract deadlines, when a deadline is approaching (e.g., 7 days prior), then the user should receive an automated notification through the project management tool.

Real-Time Data Visualization

Given the ClariDoc integration is active, when the user accesses the analytics dashboard, then the data trends and performance indicators must update in real-time and reflect accurate metrics from both ClariDoc and the project management tool.

User Role Management

User Story

As an admin, I want to manage user roles and permissions in ClariDoc so that I can ensure only authorized users have access to sensitive contract information.

Description

The User Role Management requirement is about ensuring a robust access control mechanism within ClariDoc that allows admin users to assign specific roles and permissions to different team members. This feature will enable tailored access to contract data and functionalities based on user roles, enhancing security and ensuring that sensitive information is only accessible to authorized personnel. This is crucial for maintaining confidentiality and compliance with data protection regulations.

Acceptance Criteria

Admin User Assigning Roles to Team Members

Given an admin user accesses the User Role Management interface, when they select a team member and assign a specific role, then the team member should receive a confirmation notification of their assigned role and permissions.

Role-Based Access Control Validation

Given a team member assigned a specific role, when they attempt to access contract data and functionalities, then the system should grant or deny access based on the permissions associated with their role according to the role configuration.

Updating User Roles

Given an admin user needs to change a team member's role, when they select the team member and assign a new role, then the changes should be reflected immediately in the system and a notification of the updated role should be sent to the team member.

Audit Log for Role Assignments

Given the User Role Management feature is utilized, when roles are assigned or changed, then an audit log entry should be created documenting the previous role, new role, admin user making the change, and the timestamp of the change.

Unauthorized Access Attempt by Low-Level User

Given a low-level user attempts to access a restricted contract area, when they enter the area, then the system should display an access denied message and log the attempt for security review.

Default Role Assignment for New Users

Given a new user is created in the system, when their profile is finalized, then the system should assign a default role with predefined permissions and notify the admin user of the new assignment.

Custom Integration Configurator

The Custom Integration Configurator allows users to set specific parameters for how ClariDoc interacts with other systems, including data fields to sync and update schedules. This feature ensures that organizations can tailor the integration to fit their workflow preferences without needing extensive technical know-how, enhancing user autonomy and satisfaction.

Requirements

Dynamic Data Field Mapping

User Story

As a legal operations manager, I want to configure which data fields sync between ClariDoc and our contract management system so that I can ensure only the relevant information is shared, reducing manual errors and saving time.

Description

The Dynamic Data Field Mapping requirement allows users to customize which data fields in ClariDoc are linked to external systems during integration. This functionality is essential for ensuring that the relevant data is shared accurately and appropriately between ClariDoc and other tools, enhancing workflow coherence. Users will benefit from the ability to tailor data synchronization based on their unique needs, leading to improved data management, minimized errors, and increased efficiency in contract processing and compliance monitoring.

Acceptance Criteria

User Configures Data Field Mapping for External System Integration

Given a user is logged into ClariDoc, when they access the Custom Integration Configurator and select an external system to integrate, then they should be able to see a list of available data fields to map and configure.

User Successfully Maps Data Fields

Given a user has selected data fields in ClariDoc for mapping, when the user completes the mapping and saves the configurations, then the selected fields should reflect the new mappings accurately in the settings page.

User Syncs Data with External System

Given a user has mapped the data fields, when they initiate a data sync with the external system, then the data in the mapped fields should be updated in both ClariDoc and the external system without errors.

User Receives Notification of Sync Status

Given a user has initiated a data sync, when the sync process is complete, then the user should receive a notification indicating whether the sync was successful or if there were any errors.

User Edits Existing Field Mappings

Given a user has previously mapped data fields, when they navigate to the mapping settings and make changes, then the changes should be saved, and the updated mappings should reflect accurately in both ClariDoc and the external system.

User Removes a Data Field Mapping

Given a user has mapped data fields, when they choose to remove a mapping from the configurator, then the corresponding field should no longer show as mapped in ClariDoc after saving changes.

Scheduled Synchronization Settings

User Story

As a contract administrator, I want to set up scheduled synchronization of data between ClariDoc and our CRM system so that I can automate updates and ensure that all stakeholders have access to the latest information without manual input.

Description

The Scheduled Synchronization Settings requirement enables users to define when and how often data should be synchronized between ClariDoc and external systems. This feature empowers users to manage their data flow according to their operational preferences, allowing for real-time updates or scheduled batch processes. This flexibility ensures that users can maintain data accuracy and integrity without the need for manual intervention, thereby reducing the potential for discrepancies and compliance issues in contract management.

Acceptance Criteria

User sets up a scheduled synchronization to occur daily at 3 AM, ensuring that all contract data is refreshed in both ClariDoc and the external system for accurate reporting.

Given the user is authenticated and on the Scheduled Synchronization Settings page, when the user selects 'Daily' and sets the time to '03:00', then the system should save this setting and display a confirmation message of successful setting.

User wants to sync contract data immediately after key changes are made to a contract in ClariDoc to ensure that external stakeholders have the latest information.

Given a user has made changes to a contract, when the user clicks 'Sync Now', then the system should immediately synchronize the updated contract information to the specified external system and confirm the synchronization was successful through a notification.

Organization requires flexibility in sync frequency, so users can select between options of 'Hourly', 'Daily', 'Weekly' to tailor integration needs.

Given the user is setting synchronization preferences, when the user selects the frequency option, then the system should present the options 'Hourly', 'Daily', and 'Weekly' and allow the user to choose one, saving the selected frequency thereafter.

User needs to verify that the synchronization settings correctly reflect the last successful sync time to ensure ongoing monitoring of data updates.

Given the user navigates to the synchronization history section, when the synchronization settings are displayed, then the system should show the last successful synchronization timestamp and the status of the last sync (successful/failed).

User attempts to schedule synchronization but doesn't have the required permissions to make changes, resulting in an appropriate error message being displayed.

Given the user does not have administrative rights and attempts to change the synchronization settings, when the user tries to save the changes, then the system should display an error message indicating insufficient permissions to make changes to synchronization settings.

The system needs to perform synchronization even when the user is not online, to ensure continuity of data updates based on set parameters.

Given the user has set a scheduled synchronization, when the scheduled time arrives and the user is offline, then the system should execute the synchronization automatically and log the event without requiring user interaction.

User wants to cancel a previously scheduled synchronization to prevent it from executing at the set time.

Given the user is on the Scheduled Synchronization Settings page, when the user clicks 'Cancel' on an active schedule, then the system should remove the scheduled task and notify the user of the successful cancellation.

User-Friendly Integration Dashboard

User Story

As a business user, I want to access a simple dashboard for managing ClariDoc integrations so that I can easily adjust settings without needing technical assistance, improving my workflow efficiency.

Description

The User-Friendly Integration Dashboard requirement provides users with an intuitive interface to manage integration settings for ClariDoc, allowing them to view, edit, and manage integration configurations easily. This dashboard will include visual aids and tooltips to guide users through the process, reducing the learning curve associated with configuring integrations. By simplifying the integration process, this feature enhances user satisfaction and promotes widespread adoption of ClariDoc as a central hub for contract management.

Acceptance Criteria

Integration Configuration with Existing Third-Party Systems

Given a user accesses the User-Friendly Integration Dashboard, when they select a third-party system from the list and input the necessary data fields and synchronization preferences, then they should be able to save these configurations successfully without errors.

Editing Existing Integration Settings

Given a user is on the User-Friendly Integration Dashboard, when they select an existing integration configuration to edit and make changes to the data fields or schedules, then they should be able to save the updated settings without any issues, and those changes should reflect immediately in the system.

Visual Guidance for Configuration Steps

Given a user is using the User-Friendly Integration Dashboard, when they hover over each configuration option, then tooltips should appear providing clear and concise explanations for each setting to assist the user in making informed choices.

User Permissions for Integration Management

Given a user with limited permissions accesses the User-Friendly Integration Dashboard, when they attempt to modify any integration settings, then they should receive a notification indicating insufficient permissions and be restricted from making changes.

Monitoring Integration Status

Given a user is on the User-Friendly Integration Dashboard, when they view the status of their configured integrations, then they should see real-time status updates (active, inactive, errors) for each integration.

Accessibility Features for the Dashboard

Given a user with accessibility needs accesses the User-Friendly Integration Dashboard, when they use screen readers or keyboard navigation, then all dashboard elements should be easily operable and readable, ensuring compliance with accessibility standards.

Feedback Mechanism for Configuration Issues

Given a user encounters an issue while configuring an integration on the User-Friendly Integration Dashboard, when they submit feedback through the provided form, then their feedback should be logged with a confirmation message indicating successful submission.

Integration Error Notification System

User Story

As a compliance officer, I want to receive alerts for any integration errors between ClariDoc and our data management systems so that I can quickly resolve issues and maintain the integrity of our contract data.

Description

The Integration Error Notification System requirement ensures that users receive timely alerts about any synchronization issues or errors that occur between ClariDoc and connected applications. This feature is vital for maintaining trust in the data processed through integrations and for quickly addressing any issues that may arise. Users will benefit from real-time notifications via email or in-app alerts, empowering them to take corrective actions promptly and ensuring uninterrupted workflow.

Acceptance Criteria

User receives a notification when a synchronization error occurs between ClariDoc and a connected application.

Given a user has configured their integration settings, When a synchronization error occurs, Then the user receives an immediate in-app alert and an email notification regarding the error.

Users can view the details of synchronization errors in a dedicated error log.

Given that a synchronization error has occurred, When the user accesses the error log, Then the log displays the date, time, and specific error message related to the synchronization issue.

Users can customize the types of errors for which they want to receive notifications.

Given a user is in the notification settings, When they select specific synchronization error types (e.g., data conflict, connection failure), Then only the selected error types generate alerts for the user.

Users can acknowledge and dismiss synchronization error notifications.

Given a user receives a synchronization error notification, When they acknowledge the notification, Then it is marked as read and removed from their active alerts list.

Users receive a summary of synchronization errors at the end of each day.

Given that errors have occurred throughout the day, When the user checks their daily summary report, Then it includes a list of total synchronization errors, their types, and actions taken.

Integration errors trigger a follow-up feature to assist the user in resolving the issue.

Given a synchronization error notification, When the user accesses the help feature, Then they receive context-specific troubleshooting steps tailored to the type of error encountered.

Users are notified when the integration is operating normally after an error.

Given a previous synchronization error has been resolved, When the integration resumes normal operation, Then the user receives an email confirmation that the system is back to normal functionality.

API Documentation and Support

User Story

As a developer, I want access to thorough API documentation for ClariDoc so that I can build robust integrations tailored to our internal systems, improving overall operational efficiency.

Description

The API Documentation and Support requirement provides comprehensive and clear documentation for developers enabling them to create custom integrations with ClariDoc. This documentation will include usage examples, endpoint descriptions, and troubleshooting guidelines to facilitate the connection between ClariDoc and other systems. By offering robust API support, this requirement increases integration possibilities and encourages developers to build custom solutions that enhance ClariDoc's functionality.

Acceptance Criteria

Integration of ClariDoc with a third-party CRM system for automated contract updates.

Given that the API documentation is accessible, when a developer attempts to set up an integration with a CRM, then they should be able to sync contract data fields accurately without errors.

Developer resources utilizing example endpoints in the API documentation to create custom functions.

Given that the API documentation includes example endpoints, when a developer uses these examples, then the developer should successfully create a function that performs the intended actions with no discrepancies in the output.

End-users encountering issues during the integration process seek troubleshooting guidance from the API documentation.

Given that a user faces an error during integration, when they refer to the troubleshooting section of the API documentation, then they should find a clear and actionable solution to resolve their issue.

Modification of integration settings through the Custom Integration Configurator.

Given that a user has accessed the Custom Integration Configurator, when they modify the sync schedule and data fields, then the changes should be saved and reflected in the integration settings without errors.

Testing API endpoints for performance during high traffic conditions.

Given that the API is under testing for performance, when multiple developers access the API simultaneously, then it should respond within 2 seconds and maintain a 95% success rate for requests.

Collecting feedback from developers who utilize the API documentation for custom integrations.

Given that developers have completed their integration projects, when they respond to a feedback survey regarding the API documentation, then at least 85% should rate the documentation as clear and helpful.

Unified Dashboard

The Unified Dashboard consolidates data from ClariDoc and other integrated systems into a single, intuitive interface. This feature provides users with a comprehensive view of contract-related activities, enabling quick access to important information and streamlining decision-making processes across departments.

Requirements

Integrated Data Sources

User Story

As a legal team member, I want to access contract-related data from multiple systems in one dashboard so that I can make informed decisions without having to switch between different applications.

Description

The Integrated Data Sources requirement entails the capability to connect ClariDoc with various external and internal data systems seamlessly. This integration will allow the Unified Dashboard to retrieve and consolidate data from multiple platforms, such as CRM systems, project management tools, and legal databases. The primary benefit of this requirement is to provide users with a holistic view of contract-related activities, reducing the need for manual data entry and ensuring that all relevant information is readily accessible. This feature will improve workflow efficiencies, enhance decision-making, and ensure that users have a complete understanding of their contract management ecosystem.

Acceptance Criteria

User accesses the Unified Dashboard to view an overview of contract-related activities from various integrated data sources.

Given the user is logged into ClariDoc, when they navigate to the Unified Dashboard, then they should see a consolidated view of contract activities from external and internal data sources, including CRM systems and legal databases, with accurate and up-to-date information.

User adds a new external data source to the Integrated Data Sources configuration.

Given the user has valid credentials for a new external data source, when they input the connection details into the Integrated Data Sources settings, then the system should successfully connect to the new data source and confirm connectivity with a success message.

User requests to refresh the data displayed on the Unified Dashboard.

Given the user is viewing the Unified Dashboard, when they click on the refresh button, then the system should retrieve the latest data from all integrated sources and update the dashboard within 5 seconds without errors.

User searches for specific contract information on the Unified Dashboard.

Given the user is on the Unified Dashboard, when they enter specific keywords related to contract information in the search bar, then the system should display relevant contract summaries and data from all connected sources that match the search criteria.

User encounters an error while fetching data from an external system.

Given the user is trying to fetch data from an external integrated system, when the connection fails, then the system should display an error message indicating the failure and provide options to retry or troubleshoot the connection.

User configures the data refresh interval for integrated sources in the settings.

Given the user is on the settings page, when they select a data refresh interval from the dropdown and save the settings, then the system should apply the new refresh interval and confirm the change with a notification message.

User logs out of ClariDoc and returns to the Unified Dashboard after logging back in.

Given the user has logged out of ClariDoc, when they log back in, then the system should restore their previous state on the Unified Dashboard, including any open sessions or activities from integrated data sources.

Customizable Dashboard Widgets

User Story

As a compliance officer, I want to customize my dashboard to prioritize the compliance metrics that matter most to me so that I can quickly identify any issues that require my attention.

Description

The Customizable Dashboard Widgets requirement focuses on allowing users to personalize their dashboard by adding, removing, or rearranging widgets that display various contract metrics and key performance indicators (KPIs). Users should have the ability to select which data points are most relevant to them and configure the layout to suit their preference. This feature promotes user engagement and satisfaction by ensuring that each user can tailor their dashboard experience according to their specific needs, resulting in expedited access to critical information and improved productivity.

Acceptance Criteria

User Personalizes Dashboard Layout for Improved Workflow Efficiency

Given a logged-in user, when they access the customizable dashboard, then they can add, remove, and rearrange widgets freely, ensuring that the changes are saved and displayed in the next session.

User Selects Specific Metrics for Dashboard Widgets

Given a user accessing the dashboard customization options, when they select data points for a widget, then only the chosen metrics appear in the widget, accurately reflecting their selection immediately.

User Saves Customized Dashboard Configuration

Given a user has made adjustments to their dashboard widgets, when they click the 'save' button, then the dashboard configuration is stored correctly, making it available for future logins without loss of customization.

User Resets Dashboard to Default Configuration

Given a user has made modifications to their dashboard widgets, when they select the 'reset to default' option, then all user-customized widgets are removed, and the dashboard returns to its original default state.

User Receives Confirmation of Widget Customization Changes

Given a user has customized their dashboard widgets, when the changes are made, then they receive an on-screen confirmation message indicating that their customizations have been successfully implemented.

User Views and Interacts with Dashboard Widgets on Different Devices

Given a user has customized their dashboard on a desktop, when they access the dashboard on a mobile device, then the layout and widgets display accurately, ensuring a consistent experience across devices.

User Edits Widget Data Sources and Formats

Given a user wishes to change the data source for a specific widget, when they access the editing options for that widget, then they can successfully select a new data source and format, and it updates without errors.

Real-time Alerts and Notifications

User Story

As a contract manager, I want to receive real-time notifications about upcoming contract deadlines and compliance issues so that I can take action before they become critical problems.

Description

The Real-time Alerts and Notifications requirement allows users to set up alerts for various contract milestones, deadlines, and compliance issues that arise within ClariDoc. Users can specify conditions for alerts (e.g., approaching deadlines, changes in contract status) and choose their preferred notification method (e.g., email, in-app notifications). This feature is essential for proactive contract management, as it keeps users informed and minimizes the risk of missing critical deadlines or compliance gaps. The implementation of this requirement will foster a more responsive legal workflow and enhance accountability.

Acceptance Criteria

User sets up a deadline alert for an important contract with a specified date alert to receive reminders three days prior.

Given the user has accessed the Real-time Alerts and Notifications settings, when the user specifies a contract deadline with a three-day prior reminder, then an alert should be triggered three days before the due date.

User receives notifications via both email and in-app alerts for contract status changes.

Given the user opts for notifications through both email and in-app, when a contract status changes, then the user should receive both an email notification and an in-app alert of the change in status immediately.

User marks a compliance issue that requires immediate attention and sets an alert for it.

Given the user identifies a compliance issue in a contract, when the user sets an alert for this issue, then a notification should be sent immediately to the user and marked as high priority in the alert system.

Users can view a summary of all active alerts and notifications related to their contracts.

Given the user is on the Unified Dashboard, when the user accesses the alerts section, then the user should see a comprehensive summary of all active alerts with details on the type, due date, and status of each alert.

User receives a summary notification at the end of the week regarding all upcoming deadlines and alerts.

Given the user has opted in for weekly summaries, when the week ends, then the user should receive an email containing a summary of all upcoming deadlines and alerts for the next week.

User can customize the notification method for different types of alerts, choosing between email and in-app notifications.

Given the user is setting up alerts, when the user configures different notification types for various alerts, then the alerts should accurately reflect the user's choices in future notifications.

Advanced Analytics and Reporting

User Story

As a legal strategist, I want to analyze contract performance data through detailed reports so that I can identify trends and improve our negotiation strategies.

Description

The Advanced Analytics and Reporting requirement includes developing tools that allow users to generate customized reports and conduct in-depth analysis of contract-related data. Users will be able to utilize filters, visualizations, and comparative metrics to uncover insights about contract performance, risks, and compliance levels. This analytical capability is vital for strategic decision-making, enabling legal teams to identify trends, measure success metrics, and ultimately improve contract negotiation and management processes.

Acceptance Criteria

User generates a customized report on contract compliance metrics for Q3 to present to the management team during a quarterly review meeting.

Given the user selects the 'Compliance Metrics' report type, and inputs the date range for Q3, when the report is generated, then the system displays the compliance metrics in a clear format with visualizations such as graphs and charts, and allows for exporting the report in PDF format.

Legal team needs to identify trends in contract negotiation cycles over the past year to inform strategy meetings.

Given the user selects 'Negotiation Cycle' as the report type and sets the filter for the past year, when the data is analyzed, then the system outputs a report showing average negotiation duration, including visualizations to highlight trends and anomalies.

A user wants to compare contract performance against established benchmarks to assess overall success rates before an upcoming negotiation.

Given the user selects the 'Performance Benchmark Comparison' option and inputs the relevant benchmarks for the contracts in question, when the comparative analysis is initiated, then the system must present a side-by-side comparison of contract performance data, including success rates and deviation from benchmarks, with options for saving or exporting the results.

Users in different departments need to receive deadline alerts related to contract deliverables and compliance checks.

Given a contract has an impending deadline, when the deadline date is within the alert threshold set by the user, then the system sends timely notifications via email and dashboard alerts to the designated users assigned to that contract, ensuring they are reminded of upcoming tasks.

The legal team needs to create an in-depth analysis report on risk assessment metrics across all active contracts.

Given the user chooses the 'Risk Assessment' report option, when the analysis is executed, then the system generates a detailed report showing the risk levels of each active contract, categorized by type of risk, with options for visual data representation, and facilitates direct access to underlying contract documents for reference.

Users aim to audit and validate compliance levels of vendor contracts against regulatory requirements before renewal negotiations.

Given the user selects 'Vendor Contract Compliance Audit', and sets the regulatory requirements for comparison, when the audit runs, then the system provides a compliance status report indicating which contracts meet, partially meet, or fail to meet the specified requirements, along with a summary of required actions for non-compliant contracts.

User Training and Support Materials

User Story

As a new user, I want to have access to training materials and support resources so that I can learn how to use the Unified Dashboard effectively and maximize its benefits.

Description

The User Training and Support Materials requirement focuses on creating resources that assist users in navigating and utilizing the Unified Dashboard effectively. This includes developing comprehensive user guides, video tutorials, and help articles that cover all functionalities of the dashboard. The purpose is to enhance user adoption and proficiency with ClariDoc, ultimately leading to better user outcomes. This requirement is crucial for minimizing the learning curve and ensuring users can fully leverage all features offered by the system.

Acceptance Criteria

User Training and Support Materials Availability

Given a user accessing the Unified Dashboard, when they navigate to the training section, then they should find user guides, video tutorials, and help articles available for all functionalities of the dashboard.

User Guide Readability and Accessibility

Given a user opens the user guide, when they review the content, then the guide should be easy to read, well-organized, and include a table of contents for quick navigation.

Video Tutorial Completion Rate

Given a user watches the video tutorial, when the user finishes watching, then they should be able to accurately demonstrate at least 80% of the skills covered in the tutorial in a follow-up assessment.

Help Articles Search Functionality

Given a user inputs a query in the help article search bar, when they execute the search, then relevant articles should appear in the results within 2 seconds.

User Feedback on Training Materials

Given the user has completed the training materials, when they provide feedback, then at least 90% of users should report that the materials helped improve their understanding of the Unified Dashboard functionalities.

Training Materials Update Process

Given feedback is received on training materials, when updates are made, then all materials should be reviewed and updated within 30 days to ensure content is current and accurate.

Multi-Platform Training Material Accessibility

Given a user accesses the training materials from different devices, when they check for compatibility, then all resources should be fully accessible on desktops, tablets, and smartphones without functionality loss.

Notification Management System

The Notification Management System alerts users of critical updates and changes across integrated platforms. This feature ensures that legal teams are promptly informed of contract-related timelines, compliance issues, or data discrepancies, allowing for swift action and improved effective collaboration.

Requirements

Real-time Notification Alerts

User Story

As a legal team member, I want to receive real-time notifications about contract updates so that I can promptly address any compliance issues and meet critical deadlines.

Description

The Real-time Notification Alerts requirement focuses on providing instant notifications to users regarding contract-related changes and updates. This functionality should ensure that alerts are accurately triggered by specific criteria, including approaching deadlines, compliance discrepancies, and relevant changes made in the document. Users will benefit from reduced response times, increased awareness of contract timelines, and the ability to address potential issues proactively. This feature integrates seamlessly with ClariDoc's underlying architecture to ensure that notifications are not only timely but also securely delivered via multiple channels such as email, in-app notifications, or SMS based on user preferences.

Acceptance Criteria

User receives an email notification alerting them of an upcoming contract deadline three days in advance based on their specified preferences in the ClariDoc settings.

Given the user has set up their email preferences to receive notifications for contract deadlines, when a contract's deadline is three days away, then the user must receive an email notification with the subject 'Upcoming Contract Deadline' and the necessary details included in the body of the email.

A user accesses their ClariDoc dashboard and views an in-app notification regarding a compliance discrepancy identified in one of their active contracts.

Given a compliance discrepancy is detected in a contract, when the user logs into their ClariDoc dashboard, then an in-app notification should appear at the top of the dashboard alerting them to the compliance issue with an option to view more details.

A legal team member modifies a contract, triggering a notification to all team members involved in that contract via SMS as per their communication preferences.

Given a contract is edited by a team member, when the modification is saved, then all team members who have opted for SMS notifications should receive a message stating 'Contract has been modified. Please review the changes.'

A user has set preferences to receive alerts for any changes in payment terms of contracts, and the system detects an update to one of the contracts accordingly.

Given the user has opted in for alerts on payment term changes, when a contract with updated payment terms is processed, then the user should receive an alert through their selected notification channel (email or SMS) detailing the change.

Users check their notification preferences to ensure they have selected all relevant channels for receiving alerts regarding compliance issues.

Given that the user is on the notification settings page, when they review their preferences, then they should see all available channels (email, in-app, SMS) clearly listed and selected status indicated next to each.

A user wants to confirm that they have not missed any notifications concerning contract-related changes over the past week.

Given it is a new week, when the user accesses the notification history section, then they should see a complete list of notifications received in the past week along with timestamps and a brief description of each notification.

An admin needs to ensure that the notification system remains compliant with data protection regulations while sending alerts to users.

Given the notification management system is configured, when notifications are sent out, then all processes must adhere to relevant data protection regulations including user consent for communication and data privacy.

Customizable Notification Preferences

User Story

As a legal professional, I want to customize my notification settings so that I can control the alerts I receive and reduce potential distractions during my work.

Description

The Customizable Notification Preferences requirement allows users to tailor their notification settings according to their specific needs and workflow. Users should be able to define what types of notifications they wish to receive, choose the frequency of alerts, and specify preferred delivery methods. This customization empowers users to filter out unnecessary notifications while ensuring that they remain informed about crucial updates relevant to their contracts. The implementation requires developing an intuitive user interface within ClariDoc for setting these preferences and integrating it with the notification dispatch system to respect user selections.

Acceptance Criteria

User configures their notification preferences for contract deadlines.

Given a user is on the notification preferences page, When they select 'Contract Deadlines' from the notification types, and choose 'Daily' as the frequency, Then the system should save their preferences and send a daily reminder for contract deadlines.

User changes their preferred delivery method for notifications.

Given a user has previously set their notification delivery method to 'Email', When they update it to 'SMS', Then the system should correctly reflect this change and send future notifications via SMS.

User opts out of non-essential notifications.

Given a user is on the notification preferences page, When they uncheck 'Marketing Updates' and save their settings, Then the system should not send any marketing-related notifications to the user.

User receives timely alerts for compliance issues.

Given a user has subscribed to compliance issue notifications, When a compliance issue arises in any of their contracts, Then the system should send an alert within 5 minutes of the issue being detected.

User views their current notification settings for clarity.

Given a user is on the notification preferences page, When they access their settings, Then all their current preferences should be displayed clearly, including notification types, frequency, and delivery method.

User resets notification preferences to default settings.

Given a user is on the notification preferences page, When they select the 'Reset to Default' option, Then all their custom settings should revert to the default preferences set by ClariDoc.

User receives a summary of their notification preferences upon changes.

Given a user has updated their notification preferences, When they save the changes, Then the system should provide a summary of the adjustments made in a confirmation message.

Integrated Compliance Monitoring

User Story

As a compliance officer, I want an integrated system to monitor compliance across all contracts so that I can ensure we stay within legal requirements and minimize risk.

Description

The Integrated Compliance Monitoring requirement focuses on automating the tracking of compliance conditions outlined in contracts. This feature should automatically assess contracts against established regulatory and internal compliance criteria. Users will receive alerts if any compliance breaches are detected or if certain benchmarks are approaching. This functionality ensures that legal teams are informed of compliance issues in a timely manner, significantly reducing legal risks associated with non-compliance. This feature must be integrated with ClariDoc's existing compliance database and risk assessment tools to ensure accuracy and reliability in monitoring efforts.

Acceptance Criteria

A legal team member reviews a contract and wants to ensure compliance with internal guidelines and external regulations by checking ClariDoc’s alert system for any compliance issues or upcoming deadlines.

Given a contract has been uploaded and compliance monitoring is activated, when any compliance gap is detected, then the legal team member receives an instant notification alerting them of the compliance breach.

A compliance officer needs to assess the overall compliance status of multiple contracts two weeks before a major audit, using the Integrated Compliance Monitoring feature to identify any potential issues.

Given multiple contracts in the system, when the compliance monitoring tool is executed, then a report is generated highlighting all contracts with compliance breaches and approaching deadlines for review.

After uploading a newly created contract, a user expects to see alerts if any compliance conditions will not be met based on existing regulatory requirements.

Given a new contract is uploaded with compliance conditions, when the system analyzes the contract, then alerts are triggered for any compliance conditions that do not meet regulatory requirements immediately after upload.

An admin user updates compliance criteria based on recent legal changes and wants to verify that the notifications for breaches are correctly set up and functional in the system.

Given new compliance criteria have been updated in the system, when the compliance monitoring tool checks existing contracts, then notifications should accurately reflect the updated criteria for each contract that does not comply.

A team lead wants to ensure all legal team members are receiving timely updates of compliance issues via their preferred communication channels (email, SMS, in-app notifications).

Given that a compliance breach is logged in the system, when notifications are configured, then each team member receives the alert through their selected communication channel within one minute of detection.

During a contract review meeting, team members want to confirm that all compliance alerts related to active contracts are visible on their dashboard for discussion.

Given compliance monitoring is active, when a user accesses the dashboard, then all current compliance alerts should be displayed prominently with details of each issue and its urgency level.

A legal professional needs to keep track of deadlines for compliance-related actions required from contracts due within the next month, seeking to proactively manage and reduce risks.

Given contracts with upcoming compliance deadlines, when the Integrated Compliance Monitoring checks the contracts, then the user receives a summary report of deadlines approaching within the next 30 days at the beginning of each week.

Aggregate Notification Dashboard

User Story

As a legal team lead, I want an aggregate dashboard of notifications so that I can quickly assess which alerts require immediate attention and streamline my team's workflow.

Description

The Aggregate Notification Dashboard requirement entails developing a centralized interface where users can view all notifications related to contracts at a glance. This dashboard should provide filters and categorization options, allowing users to prioritize their response to different alerts based on urgency or type (e.g., deadlines, compliance, changes). The dashboard enhances usability and efficiency, giving users a bird's-eye view of their responsibilities and ensuring that nothing important slips through the cracks. This requirement demands integration with the existing ClariDoc interface and the notification system for real-time updates.

Acceptance Criteria

User Accessing the Aggregate Notification Dashboard to View Alerts

Given the user is logged into ClariDoc, when they navigate to the Aggregate Notification Dashboard, then they should see a list of all notifications organized by category (e.g., deadlines, compliance, changes).

User Applying Filters on the Aggregate Notification Dashboard

Given the user is on the Aggregate Notification Dashboard, when they apply a filter for 'High Urgency' notifications, then only notifications categorized as 'High Urgency' should be displayed.

User Receiving Real-Time Notifications Through the Dashboard

Given a contract deadline is approaching, when the system detects the deadline within 3 days, then it should automatically display a notification on the Aggregate Notification Dashboard in real-time.

User Marking Notifications as Read on the Dashboard

Given the user has accessed the Aggregate Notification Dashboard, when they select a notification and mark it as 'Read,' then the notification should change status to reflect as 'Read' and no longer appear as an unread alert.

User Collaborating on Notifications from the Dashboard

Given multiple users are logged in, when one user comments on a notification within the Aggregate Notification Dashboard, then other users should see the comment in real-time without needing to refresh the page.

User Receiving Alert Filters by Notification Type

Given the user accesses the Aggregate Notification Dashboard, when they select filters for 'Compliance' notifications, then only notifications related to compliance should be visible, improving prioritization.

User Viewing the Aggregate Notification Dashboard in Different Devices

Given the user accesses the Aggregate Notification Dashboard from a mobile device, when they view the dashboard, then the display should be responsive, allowing ease of use across devices without loss of functionality.

Historical Notification Log

User Story

As a senior legal advisor, I want access to a historical log of notifications so that I can review past alerts and ensure compliance with recommended guidelines.

Description

The Historical Notification Log requirement involves creating a robust logging system for all notifications sent to users. This functionality should keep track of all alerts, including the type of notification, timestamp, and status, while allowing users to easily search and review past alerts. This capability is essential for auditing purposes and for users who need to reference previous notifications for context. The historical log must be maintained in a secure manner to protect sensitive data in compliance with legal standards. Implementation will require backend support to ensure data integrity and retrieval.

Acceptance Criteria

User Access and Notification Review

Given a user with access to the Notification Management System, when they navigate to the Historical Notification Log, then they should be able to see a list of all notifications including the type, timestamp, and status of each notification.

Secure Data Retrieval

Given that the Historical Notification Log is implemented, when a user requests previous notification data, then the system should retrieve the notifications securely without any data loss or unauthorized access.

Search Functionality for Notifications

Given a user is viewing the Historical Notification Log, when they enter specific search criteria (like date range, notification type), then the system should filter and display the relevant notifications accordingly.

Audit Trail Verification

Given the Historical Notification Log is operational, when an audit is conducted, then all notifications should be retrievable with accurate timestamps and statuses to support compliance requirements.

User-Friendly Interface for Notification Log

Given the Historical Notification Log is available, when a user interacts with it, then the interface should be intuitive, allowing users to easily understand how to navigate, search, and interpret the notifications.

Data Integrity during Updates

Given the Historical Notification Log is subject to updates, when notifications are added, then the system must ensure that no previously recorded notifications are altered or deleted unintentionally.

Compliance with Legal Standards

Given the sensitive nature of notification data, when assessing the Historical Notification Log, then it must meet all relevant legal standards for data protection and privacy to ensure compliance.

Multi-language Notification Support

User Story

As a legal team member in a global firm, I want notifications in my preferred language so that I can fully understand all alerts and respond appropriately without language barriers.

Description

The Multi-language Notification Support requirement entails enabling the notification system to cater to users in different linguistic demographics. This feature should support multiple languages for all system notifications, allowing teams operating in global environments to receive alerts in their preferred languages. By ensuring that notifications are culturally relevant and understandable, this functionality enhances usability and engagement among diverse user bases. Implementation involves collaborating with localization teams to translate messages accurately while integrating these language options into user profiles.

Acceptance Criteria

As a legal team member in a multinational corporation, I want to receive contract notifications in my preferred language based on my user profile settings so that I can understand critical updates without language barriers.

Given that I have selected a preferred language in my user profile, when a notification is triggered, then I should receive the notification in my selected language.

As a project manager overseeing a global legal team, I want to ensure that all team members are receiving notifications in their preferred languages during contract reviews to enhance collaboration and comprehension.

Given that multiple team members have different preferred languages set in their profiles, when a contract review notification is sent, then each team member should receive the notification in their respective preferred languages.

As a user interacting with the Notification Management System, I want to update my language preferences so that I can change how I receive alerts.

Given that I am on the notification settings page, when I select a different language and save my changes, then my notifications should reflect the new language preference immediately for subsequent alerts.

As a legal compliance officer, I want the notification system to handle new languages added in future updates to ensure ongoing relevance and usability for our diverse team.

Given that a new language option has been added to the system, when this language is enabled in user profiles, then notifications should correctly display in this new language without requiring additional manual updates.

As an end-user receiving notifications, I want to ensure that the notifications I receive are grammatically correct and culturally appropriate in my preferred language to enhance professionalism and clarity.

Given that notifications are generated in multiple languages, when I receive a notification, then it should be free of grammatical errors and culturally relevant to ensure effective communication.

As a legal team member in a global operation, I want to test the notification system for language accuracy by sending test notifications in various languages to ensure consistency and reliability of alerts.

Given that I initiate a test notification in different supported languages, when I check the alerts received, then each test notification must accurately match the intended translated message in the selected language.

Milestone Alert Configurator

The Milestone Alert Configurator allows users to create specific alerts based on critical contract milestones, such as renewal dates, negotiation phases, or approval timelines. By setting personalized notifications for each milestone, users can ensure they never miss important deadlines, enabling timely actions and strategic engagement with contract processes.

Requirements

Custom Alert Configuration

User Story

As a contract manager, I want to configure custom alerts for contract milestones so that I can ensure timely actions and reduce the risk of missing important deadlines.

Description

The Custom Alert Configuration allows users to create tailored notifications based on various contract milestones specific to their organization. Users can set alerts for deadlines such as renewal dates, negotiation phases, and approval timelines, integrating seamlessly with ClariDoc’s existing contract management tools. This functionality enables users to have a proactive approach in managing key contract events, ensuring that they are always informed about critical milestones. By enabling customization of alerts, organizations can adapt the functionality to suit their unique workflow requirements, ultimately enhancing compliance and reducing risks associated with missed deadlines.

Acceptance Criteria

User sets up a custom alert for a contract renewal date.

Given the user has access to the Custom Alert Configuration feature, When the user selects a contract and sets a renewal date alert, Then the alert should be successfully saved and displayed in the user's notifications dashboard.

User receives a notification for a custom milestone alert.

Given the user has set a custom alert for a contract negotiation phase, When the set milestone date is reached, Then the user should receive a notification via email and within the ClariDoc platform.

User modifies an existing custom alert for a contract approval timeline.

Given the user has created a custom alert for contract approval, When the user updates the alert with a new date and saves the changes, Then the updated alert should reflect the new date in the notifications dashboard.

User deletes a custom alert for a contract deadline.

Given the user wishes to remove a custom alert, When the user selects the delete option for the desired alert, Then the alert should be removed from the notifications dashboard and should no longer trigger any notifications.

User views a list of all custom alerts created for contracts.

Given the user has created multiple custom alerts, When the user accesses the alert management section, Then they should see a complete list of all existing alerts along with their respective milestones and details.

User attempts to set a custom alert without required fields.

Given the user is in the Custom Alert Configuration interface, When they try to save an alert without filling in the required fields, Then they should receive an error message indicating which fields are required.

User receives alerts for multiple milestones set on one contract.

Given the user has set multiple custom alerts for different milestones on a single contract, When the set milestone dates are reached, Then the user should receive separate notifications for each milestone, clearly stating the respective event.

Recurring Deadline Notifications

User Story

As a legal team member, I want to receive recurring notifications for important contract deadlines so that I can ensure compliance without tracking dates manually.

Description

This feature will allow users to set recurring notifications for ongoing contract milestones, such as annual reviews and periodic renewals. Users will have the ability to specify the frequency of these reminders (e.g., monthly, quarterly) and choose which milestones to receive notifications about. By implementing this functionality, ClariDoc ensures that users are equipped with timely reminders that align with their organizational needs, preventing lags in contract management processes. This enhances overall productivity and compliance as users can stay ahead of critical dates without manual tracking.

Acceptance Criteria

User configures recurring notifications for annual reviews of a contract.

Given a user is logged into ClariDoc, When the user navigates to the Milestone Alert Configurator, selects a contract, and sets an annual review notification with a frequency of once per year, Then the system should confirm the alert setup and the user should receive a notification annually on the specified date.

User sets custom frequency for renewal reminders for multiple contracts.

Given a user is logged into ClariDoc, When the user selects multiple contracts and chooses a quarterly renewal notification frequency, Then the system should enable the user to confirm the selection, and the user should receive renewal reminders every three months for all selected contracts.

User modifies existing milestone alerts for upcoming contract deadlines.

Given a user has existing milestone alerts set up for a contract, When the user accesses the Milestone Alert Configurator and changes the frequency of the alerts from monthly to bi-monthly, Then the system should update the notification settings and confirm the changes to the user.

User tests the milestone alerts to ensure timely notifications are sent.

Given a user sets up a notification for a contract renewal one week before the due date, When the due date approaches, Then the user should receive an email and in-app notification exactly one week prior to the renewal date.

User receives alerts for milestones set for different contracts.

Given a user has configured multiple alerts for different contracts with various milestone dates, When the assigned dates for these contracts approach, Then the user should receive notifications specific to each contract milestone on their configured schedule without any overlaps or missed alerts.

User views a log of all past milestone alert notifications.

Given a user has received multiple notifications for contract milestones, When they access the notification history section, Then the user should see a complete log of all past notifications, including dates and details of each alert.

Integrated Calendar Sync

User Story

As a user, I want to sync milestone alerts with my calendar so that I can have a unified view of my commitments and never miss an important deadline.

Description

The Integrated Calendar Sync feature allows users to synchronize their personal or organizational calendars with ClariDoc’s milestone alerts. Users can choose to receive alerts directly in their calendars for enhanced visibility and accessibility. This functionality promotes better time management as users can visualize contract milestones alongside their other commitments, ensuring that important deadlines are prioritized. By integrating with major calendar platforms, ClariDoc enhances its usability and decreases the risk of oversight regarding contractual obligations.

Acceptance Criteria

User wants to receive milestone alerts from ClariDoc directly in their personal calendar app to keep track of all important dates.

Given the user has integrated their personal calendar with ClariDoc, when a milestone alert is set, then the alert should automatically appear in the user's personal calendar with the correct date and time as specified in ClariDoc.

The user has set multiple milestone alerts for different contracts and needs to verify that all alerts have been properly synchronized with their calendar.

Given multiple milestone alerts have been configured in ClariDoc, when the user checks their personal calendar, then all relevant alerts for the contracts should be displayed accurately without any missing entries.

A user who changes a contract milestone date in ClariDoc needs to confirm that the updated date reflects in their integrated calendar thereafter.

Given a contract milestone date has been changed within ClariDoc, when the user synchronizes their personal calendar, then the updated milestone date should be reflected appropriately in the calendar entry.

The user wants to disable email notifications for milestone alerts but continue receiving the alerts in their calendar.

Given the user has opted to disable email notifications for milestone alerts, when they save these preferences, then the user should continue to receive the alerts in their synchronized calendar without any email notifications being sent.

The user needs to receive reminders for upcoming milestone deadlines in their calendar.

Given a milestone alert has been set for a contract, when the specified reminder time is reached, then a reminder notification should appear in the user's integrated calendar, reminding them of the upcoming deadline.

A user wants to have clarity on how to set up and manage milestone alerts after integrating their calendar.

Given the user has integrated their calendar, when they access the help section of ClariDoc, then they should find clear documentation on how to set up, view, and manage milestone alerts within the platform.

A team member needs to share contract milestone alerts with other users in their organization through the calendar sync feature.

Given a contract milestone alert is set by a user in ClariDoc, when the user shares their calendar with another team member, then the shared calendar should include all relevant milestone alerts.

Milestone Status Tracking

User Story

As a legal team leader, I want a dashboard to view the status of all contract milestones so that I can quickly identify and address any outstanding requirements.

Description

The Milestone Status Tracking feature provides users with a visual dashboard to monitor the current status of each contractual milestone. This dashboard will display alerts for upcoming, missed, and completed milestones, enabling users to assess their current standing at a glance. Coupled with the alert configurator, this functionality empowers users to take timely and informed actions regarding contract management. It creates transparency in the contract process and supports strategic decision-making based on the status of contractual obligations.

Acceptance Criteria

Dashboard Displays Current Milestone Status for Active Contracts

Given a user accesses the Milestone Status Tracking dashboard, when they view the dashboard, then they should see a visual representation of all active contract milestones showing their current statuses (upcoming, missed, completed).

User Receives Alerts for Upcoming Milestones

Given a user has set milestone alerts in the Milestone Alert Configurator, when a milestone is approaching its due date, then the user should receive a notification alert via email and within the ClariDoc platform.

User Can Mark a Milestone as Completed

Given a user is viewing the Milestone Status Tracking dashboard, when they select a completed milestone and click on 'Mark as Completed', then the milestone status should update to 'Completed' and reflect this change on the dashboard.

Users Can Filter Milestones by Status

Given a user is on the Milestone Status Tracking dashboard, when they apply a filter to show only 'Missed' milestones, then the dashboard should update to display only those milestones that are marked as 'Missed'.

Historical Tracking of Milestone Changes

Given a user has accessed the Milestone Status Tracking dashboard, when they select the 'History' option on a milestone, then they should see a chronological list of changes made to that milestone's status along with the timestamps and user details.

User Can Customize Notification Settings for Milestone Alerts

Given a user is in the Milestone Alert Configurator, when they adjust the notification settings for a specific milestone, then those changes should be saved and reflected when the user returns to view the notification settings.

Real-Time Updates of Milestone Status on Dashboard

Given a user is actively viewing the Milestone Status Tracking dashboard, when a milestone's status changes due to an update from any team member, then the dashboard should reflect this change in real-time without requiring a page refresh.

User Role-Based Alerts

User Story

As an administrator, I want to set milestone alerts based on team roles so that I can ensure that each team member only receives relevant notifications that align with their responsibilities.

Description

This requirement enables the configuration of milestone alerts based on user roles within the organization. Administrators can set specific alerts for different user roles, ensuring that relevant team members receive notifications pertinent to their responsibilities. For example, legal counsels can receive renewal alerts, while financial oversight teams can be alerted about budget-related milestones. This feature fosters a streamlined communication process and ensures accountability, making contract management a collaborative effort across departments.

Acceptance Criteria

User Role-Based Alerts Configuration by Administrators

Given an administrator is logged into ClariDoc, when they navigate to the Milestone Alert Configurator and select a user role, then they should be able to create, edit, or delete milestone alerts specific to that role, and save their changes successfully.

Role-Specific Alert Notifications

Given a user has been assigned a specific role with configured alerts, when a contract milestone is reached that corresponds to their role, then the user should receive a notification via email and an in-app alert detailing the milestone information.

Validation of Multiple Alerts for Different Roles

Given multiple user roles have different milestones configured, when the milestone for one role is triggered, then only the users of that specific role should receive alerts, ensuring that alerts do not cross over to unrelated roles.

Testing Alert Delivery Timing

Given a contract milestone reaches its deadline, when the alert is triggered, then the notification should be sent to the relevant users within 5 minutes of the milestone being reached.

Audit Trail for Alert Settings Changes

Given an administrator modifies the alert configurations, when they view the Audit Log, then they should see a record of what changes were made, when, and by whom.

User Feedback on Alert Effectiveness

Given users have received milestone alerts for a month, when they complete a survey on alert effectiveness, then at least 75% of respondents should indicate that the alerts helped them manage contract milestones effectively.

Legislation Change Tracker

The Legislation Change Tracker sends alerts when relevant local, state, or federal laws are updated that could impact existing contracts. This feature ensures that legal teams stay abreast of regulatory changes, allowing them to maintain compliance proactively and adjust contract terms as necessary, significantly reducing legal risks.

Requirements

Real-time Alert Notifications

User Story

As a legal team member, I want to receive real-time alerts when legislation changes so that I can maintain compliance and update contracts promptly.

Description

The Real-time Alert Notifications requirement involves implementing a system that sends instant alerts to users when there are changes in local, state, or federal legislation that may affect current contracts. This functionality will leverage integration with legislative databases and an automated notification engine to ensure legal teams are promptly informed. The benefit of this requirement lies in its ability to enhance proactive compliance management by ensuring legal teams are aware of new laws and can act accordingly. Integration with users' existing workflows will allow for seamless notifications through email, in-app alerts, or SMS, thereby improving overall legal risk management and responsiveness to legislative changes.

Acceptance Criteria

User receives real-time alert notifications for legislative changes affecting existing contracts.

Given a user has set up their alert preferences, when a relevant local, state, or federal law is updated, then the user should receive an instant notification via their chosen method (email, in-app, or SMS).

System integrates with legislative databases to retrieve updates automatically.

Given that the integration with the legislative databases is established, when a legislative update occurs, then the system should automatically fetch and process the change without manual intervention.

The user can customize alert settings based on specific legislation types that impact their contracts.

Given the user is in the alert settings page, when they select specific legislation types, then only relevant notifications should be sent based on those selections.

Users can access a history of alert notifications received.

Given the user accesses their notification history, when they look through past alerts, then they should see a complete list of all notifications received, including timestamps and details of each change.

Notification system adapts based on user responsiveness to alerts.

Given a user has been notified of a legislative change, when they acknowledge the notification, then the system should track and adapt the frequency of future notifications based on their acknowledged status.

Legislation Change Repository

User Story

As a legal coordinator, I want to access a repository of past legislative changes so that I can conduct historical compliance reviews and audits effectively.

Description

The Legislation Change Repository requirement focuses on creating a centralized database within ClariDoc that archives all relevant changes to local, state, and federal laws. This repository will not only store historical legislative changes but also enable users to access detailed descriptions, the dates of change, and potential impacts on existing contracts. The feature will provide a comprehensive overview to legal teams, enhancing their ability to conduct thorough compliance reviews and strategic planning. Users will benefit from easy retrieval of past changes, which can be crucial during audits or contract negotiations, ensuring that legal teams are always informed about previous relevant legislation.

Acceptance Criteria

User reviews the Legislation Change Repository to ensure they have the most current legislative updates impacting their contracts.

Given the user accesses the Legislation Change Repository, When they search for a specific law update, Then the system retrieves and displays all relevant changes, including the date, detailed description, and potential impacts on existing contracts.

Legal team conducts a compliance audit utilizing historical legislative changes stored in the repository.

Given the legal team is reviewing contracts during an audit, When they reference the historical changes in the Legislation Change Repository, Then they can access at least 95% of relevant legislative changes within a two-click navigation process.

A legal professional needs to be alerted about a new significant change in local legislation that affects their organization's contracts.

Given that new local legislation is published, When the legislation is entered into the repository, Then the system sends an email notification to all subscribed users within 24 hours of the update.

User wants to view the impact of legislative changes on a specific contract to assess compliance risk.

Given the user selects a contract in the Legislation Change Repository, When they view associated legislative changes, Then the user can see a summary of changes that impact that contract in an easy-to-read format.

User needs to retrieve a historical legislative change for a recent audit.

Given the user queries the Legislation Change Repository for a specific date range, When they input the required criteria, Then the system returns all legislative changes within that date range with detailed descriptions and impacts.

Legal team discusses strategies for contract amendments in response to recent legislation updates.

Given the legal team reviews the Legislation Change Repository, When they generate a report on recent changes, Then the report includes actionable suggestions for potential contract amendments based on the provided legislative impacts.

Impact Analysis Tool

User Story

As a legal analyst, I want to use an impact analysis tool to evaluate how recent legislative changes affect our contracts so that I can recommend necessary contract revisions proactively.

Description

The Impact Analysis Tool requirement will provide a feature that allows legal teams to assess the implications of newly enacted legislation on existing contracts. This tool will feature intuitive dashboards and analytics that highlight key areas of impact, enabling teams to evaluate how changes might affect liabilities, compliance deadlines, and contractual obligations. The function supports a proactive approach to contract management, helping legal teams to revise contracts in a timely manner while minimizing legal risks. The tool will integrate with existing contract data for efficient analysis, leading to informed decision-making based on current legal landscapes.

Acceptance Criteria

Legislation Change Tracker receives updated laws and regulations that impact existing contracts.

Given relevant legislation has changed, When the Legislation Change Tracker is triggered, Then the system should send an alert to all subscribed legal team members indicating the specific changes and affected contracts.

Legal teams utilize the Impact Analysis Tool to assess implications of new legislation on existing contracts.

Given a new law is enacted, When a legal team accesses the Impact Analysis Tool, Then the tool should display an analysis of all contracts impacted by the new law, highlighting changes in liabilities and compliance requirements.

Legal teams review the dashboard provided by the Impact Analysis Tool.

Given that contracts have been analyzed for new legislation impacts, When a legal team accesses the dashboard, Then the dashboard must visually represent the analysis results with graphs and actionable insights for decision-making.

Stakeholders require a summary report from the Impact Analysis Tool.

Given the analysis is complete, When a legal team generates a summary report, Then the report should include detailed findings, implications for each affected contract, and recommended actions for compliance.

Integration of the Impact Analysis Tool with existing contract data.

Given existing contract data is available, When the Impact Analysis Tool is initialized, Then it must accurately import and integrate contract data for a comprehensive impact assessment without errors.

Customizable Alert Settings

User Story

As a compliance officer, I want to customize my alert settings for legislative changes so that I only receive notifications relevant to my specific contracts and jurisdictions.

Description

The Customizable Alert Settings requirement enables users to tailor their notification preferences regarding legislative changes based on specific criteria, such as jurisdiction, type of law, or contract relevance. Users can manage these settings through their profile dashboard, allowing them to select which changes they want to be alerted about and the method of notification (e.g., email, app alert). This feature enhances user experience by providing a degree of control over the information received, ensuring that users only engage with pertinent updates, thus improving focus and workflow efficiency.

Acceptance Criteria

User Customizes Alert Preferences for Specific Jurisdiction

Given a user on the dashboard, when they select the jurisdiction of interest and save their preferences, then they should only receive alerts related to legislative changes within that jurisdiction.

User Selects Desired Types of Laws for Alerts

Given a user on the dashboard, when they choose specific types of laws (e.g., civil, criminal, tax) for notifications and save the settings, then the system should only generate alerts for the selected types of laws.

User Receives Alerts Through Chosen Notification Method

Given a user has set their notification preferences for alerts to be received via email, when a relevant legislative change occurs, then the user should receive an email notification reflecting the changes according to their preferences.

User Updates Alert Settings and Saves Changes

Given a user on the dashboard, when they modify their alert settings and click 'save', then the updated settings should be stored in the profile and reflected in future alert notifications.

User Tests the Alert System for Functionality

Given a user is using the alert system, when they trigger a test alert via the dashboard, then they should receive the alert back through the selected method of notification to confirm system functionality.

User Can View a History of Alerts Received

Given a user on the dashboard, when they navigate to the alerts history section, then they should see a chronological list of all alerts received, including date, time, and type of legislative change.

User Interfaces is Intuitive and Easy to Navigate

Given a user is accessing the customizable alert settings, when they interact with the interface, then they should find navigation straightforward, with clearly labeled options and help tips available to facilitate the setup process.

User Training and Documentation

User Story

As a new team member, I want access to training materials for the Legislation Change Tracker so that I can learn how to use the feature effectively and ensure compliance with changes.

Description

The User Training and Documentation requirement encompasses creating comprehensive training materials and user guides for the Legislation Change Tracker feature. This includes step-by-step documentation, video tutorials, and FAQs to help users understand how to effectively utilize the alerts, access the repository, and interpret impact analyses. By equipping users with the necessary resources, this requirement aims to enhance user adoption and efficient use of the feature, thus increasing compliance effectiveness and reducing potential legal risks due to misinterpretation or underutilization of the tool.

Acceptance Criteria

User accesses the Legislation Change Tracker feature for the first time and reviews the training documentation available.

Given the user is logged into ClariDoc, when they navigate to the Legislation Change Tracker feature, then they should see a clearly labeled section for 'Training Materials' that includes step-by-step documentation, video tutorials, and FAQs.

User watches a video tutorial on how to set up alerts for legislation changes affecting contracts.

Given the user is on the Legislation Change Tracker 'Training Materials' page, when they select and watch a video tutorial on setting up alerts, then they should be able to successfully set up a new alert based on the instructions provided in the video.

User utilizes the FAQ section to find answers to common questions about the Legislation Change Tracker feature.

Given the user is on the Legislation Change Tracker 'Training Materials' page, when they click on the FAQ section, then they must see a list of questions and answers that comprehensively address common issues users face with the feature.

User completes the training process and feels confident about using the Legislation Change Tracker feature.

Given the user has gone through the training materials, when they take a feedback survey regarding their understanding and confidence in using the Legislation Change Tracker, then at least 80% of users should report they feel confident in utilizing the feature effectively.

Legal team conducts a collaborative review using the Legislation Change Tracker to assess the impact of new legislation on existing contracts.

Given multiple users from the legal team are logged into ClariDoc, when they access the collaborative review tools within the Legislation Change Tracker, then they should be able to annotate, discuss, and share notes on the relevant contracts without any errors or access issues.

User receives an alert about a significant legislative change that affects multiple contracts and reviews the impact analysis documentation.

Given the user has set up their alerts in the Legislation Change Tracker, when an alert is sent regarding a legislative update, then the user should be able to access and understand the corresponding impact analysis documentation provided with the alert.

Feedback Mechanism for Alerts

User Story

As a team leader, I want to provide feedback on legislative change alerts so that I can help improve the relevance and accuracy of notifications for my team.

Description

The Feedback Mechanism for Alerts requirement seeks to implement a system that allows users to provide feedback on the relevance and accuracy of alerts they receive regarding legislative changes. This feature will facilitate continuous improvement of the alert system by gathering user insights, enabling the development team to refine the parameters for notifications and ensuring that users receive the most pertinent information. By fostering user engagement, this mechanism will help enhance the overall effectiveness of the Legislation Change Tracker, ultimately reducing the risk of oversight in compliance management.

Acceptance Criteria

User submits feedback on an alert regarding a legislative change that affects their existing contract.

Given a user receives a legislative change alert, when they navigate to the feedback section and submit their comments and rating, then the feedback should be successfully recorded in the system and acknowledged with a confirmation message.

User checks the feedback mechanism to review submitted feedback data on alerts.

Given a user is logged into the system, when they access the feedback dashboard, then they should be able to view all submitted feedback with corresponding timestamps and ratings for relevance and accuracy.

Admin reviews the aggregated feedback on alerts to adjust alert parameters.

Given feedback data has been collected for alerts, when an admin accesses the feedback report, then they should be able to analyze the feedback trends and recommend changes based on user insights with options to adjust the parameters for future alerts.

User receives an alert based on refined alert parameters after feedback has been analyzed and implemented.

Given users have provided feedback which has led to an adjustment in alert parameters, when relevant legislative changes occur, then users should receive more relevant alerts according to the new criteria without excess noise.

The system logs each instance of feedback submitted by users for compliance tracking.

Given users are submitting feedback through the alert system, when feedback is submitted, then each instance of feedback should be logged with user identification, timestamp, and details of the feedback to ensure accountability and audit trail.

User accesses tutorial materials on how to use the feedback mechanism effectively.

Given users want to understand how to provide valuable feedback on alerts, when they navigate to the support section, then they should find comprehensive tutorial materials including FAQs and video guides that explain the feedback process clearly.

System generates reports on the effectiveness of the feedback mechanism.

Given a time period has elapsed after feedback submissions, when an admin requests a report, then the system should provide a detailed report outlining the number of feedback submissions, user ratings, and changes made to alerts, demonstrating the mechanism's effectiveness.

Custom Notification Preferences

Custom Notification Preferences empower users to define how and when they receive alerts, whether via email, SMS, or in-app notifications. This flexibility allows legal professionals to choose their preferred method of communication, ensuring they receive timely information in a way that suits their workflow and enhancing responsiveness to critical updates.

Requirements

Notification Channel Selection

User Story

As a legal professional, I want to choose how I receive notifications about important contract updates so that I can stay informed in the way that best fits my workflow.

Description

The Notification Channel Selection requirement enables users to choose their preferred methods for receiving alerts regarding contract updates and deadlines. Users can select to receive notifications through email, SMS, or in-app alerts. This flexibility ensures that legal professionals are informed in a manner that suits their workflow, which leads to improved responsiveness to critical updates and enhances overall productivity. By allowing customization of notification channels, ClariDoc ensures that important information reaches users quickly and efficiently, minimizing the risk of missed alerts and enabling timely action on contractual obligations.

Acceptance Criteria

User selects notification preferences during initial setup.

Given user has completed the initial setup of ClariDoc, when the user navigates to notification preferences, then the user should be able to select email, SMS, or in-app notification options for contract updates and deadlines, and the selections should be saved successfully.

User modifies notification preferences in account settings.

Given user is logged into their ClariDoc account, when the user accesses the account settings and changes their notification preferences, then the system should apply the changes and send a confirmation message indicating successful updates.

User receives an email notification for a contract deadline.

Given the user has selected email as a notification method and a contract deadline is approaching, when the deadline is triggered, then the user should receive an email notification with the relevant details at least 24 hours in advance.

User receives an SMS notification for a critical contract update.

Given the user has opted for SMS notifications and there is a critical update on a monitored contract, when the update occurs, then the user should receive an SMS notification immediately with the details of the update.

User receives in-app notification for a document review request.

Given the user has selected in-app notifications, when a document review request is initiated within ClariDoc, then the user should see a visual notification in the application indicating the review request.

User sets preferences for notification frequency.

Given the user is in the notification preferences section, when the user selects the frequency for notifications (e.g., immediate, daily, weekly), then the system should save the frequency setting and apply it to future notifications accordingly.

User tests notification preferences before saving changes.

Given the user has made changes to their notification preferences, when the user clicks on the 'Test Notification' button, then the user should receive a sample notification through their selected channels, confirming successful configuration, before finalizing the changes.

Customizable Notification Timing

User Story

As a legal professional, I want to set specific times for when I receive notifications regarding contract updates so that I can manage my workload effectively without getting interrupted.

Description

The Customizable Notification Timing requirement allows users to set specific timings for when they receive alerts, tailoring notifications according to personal preferences or work schedules. Users can configure alerts to be received immediately, daily summaries, or at designated times that do not disrupt their workflow. This feature addresses the diverse needs of legal teams aiming to balance timely updates with their availability, ensuring that critical information is received when it is most convenient and effective for them. Customizable timings contribute to reduced notification fatigue and increased focus on tasks without constant interruptions.

Acceptance Criteria

User sets up their custom notification preferences during initial application setup.

Given the user is on the notification preferences page, when they select a notification type and timing, then the system should save and confirm the user's choices without errors.

User receives immediate notifications for urgent legal updates as per their preferences.

Given the user has selected 'immediate' for urgent alerts, when an urgent legal update is triggered, then the user should receive a notification in their chosen format within 2 minutes.

User opts for daily summary notifications at a specific time.

Given the user has set a daily summary notification for 7 AM, when the time reaches 7 AM, then the user should receive a summary notification via their selected communication method.

User modifies their notification settings after initial configuration.

Given the user is on the notification preferences page, when they change their notification settings and click 'save', then the changes should be applied and confirmed by the system without errors.

User tests notification settings to ensure they work as intended.

Given the user has configured their notification preferences, when they perform a test notification, then the user should receive the notification in their specified format within the chosen delay period.

User receives alerts at designated times without interruption during their work hours.

Given the user has set 'Do Not Disturb' hours on their account, when a notification is triggered during these hours, then the notification should be held and delivered after the designated work period.

User can access their notification history to review past alerts.

Given the user navigates to the notification history section, when they view the history, then they should be able to see all received notifications with timestamps corresponding to their preferences.

Priority-Based Notifications

User Story

As a legal professional, I want to prioritize my notifications so that I can focus on the most critical updates without being overwhelmed by less urgent information.

Description

The Priority-Based Notifications requirement allows users to categorize alerts based on urgency and importance, ensuring that critical information is highlighted and delivered promptly. Users can assign priority levels to different types of notifications, such as high priority for compliance deadlines and lower priority for general updates. This feature enhances user responsiveness to vital tasks by allowing them to focus on what matters most, ensuring that important updates are not overlooked amid less critical information. It helps improve compliance and reduces potential risks stemming from missed deadlines or notifications.

Acceptance Criteria

Setting Up Priority-Based Notifications for Compliance Deadlines

Given the user is on the Custom Notification Preferences page, When they set a notification type to 'High Priority' and select a compliance deadline, Then the notification should be sent via the user's preferred method (email/SMS/in-app) 24 hours before the deadline.

Receiving Notifications for Low Priority Updates

Given the user has selected 'Low Priority' for certain updates, When the system generates these notifications, Then the notifications should be sent via the user's preferred communication method without interrupting high priority alerts.

Modifying Notification Preferences for Existing Alerts

Given that the user has existing notifications set, When they access the notification preferences and change the priority of an existing alert, Then the updated priority should be reflected in the user's dashboard immediately.

Testing Notification Delivery Times Based on Priority

Given the user categorizes alerts by priority levels, When a high priority notification is triggered, Then the notification should be received by the user within 5 minutes, and low priority notifications should be received within 30 minutes.

Displaying Notification History with Priority Levels

Given the user wants to review past notifications, When they access the notification history section, Then each notification should display the priority level clearly alongside the timestamp.

User Feedback on Notification Preferences

Given the user receives notifications based on their set preferences, When they provide feedback on the notification system, Then their feedback should be collected and analyzed for future improvements to notifications.

Summary Notifications

User Story

As a legal professional, I want to receive summarized notifications of all contract-related updates so that I can review important information efficiently without being overwhelmed by individual alerts.

Description

The Summary Notifications requirement provides users with the option to receive aggregated updates regarding contract activities at specified intervals, such as daily or weekly. This feature offers a comprehensive overview of all relevant activities, which helps users stay updated without being inundated with daily notifications. By summarizing alerts, ClariDoc allows users to manage their time effectively, reviewing important updates in a consolidated format that aids in strategic decision-making and keeps the workflow streamlined.

Acceptance Criteria

Receiving Daily Summary Notifications for Contract Activities

Given a user has selected daily notifications, when contract activities occur, then the user receives a consolidated email summary of all activities at the end of each day.

Receiving Weekly Summary Notifications for Contract Activities

Given a user has selected weekly notifications, when contract activities occur, then the user receives a consolidated email summary of all activities once a week on a specified day.

Customizing Notification Preferences for Summary Updates

Given a user accesses the notification preferences page, when the user selects custom intervals for summary notifications (daily or weekly), then the user can save those preferences successfully without errors.

Verifying Notification Delivery Methods

Given a user has set preferences for notification delivery, when contract activities occur, then the user receives summary notifications via the selected method(s) (email, SMS, in-app) without delays.

Adjusting Notification Frequency Post-Setup

Given a user is on the notification preferences page, when the user changes the frequency of summary notifications, then the new settings are saved and reflected in future notifications.

Evaluating Summary Content for Relevance

Given a user receives a summary notification, when the user reviews the content of the summary, then the notification contains relevant updates about contract activities based on the user's previous interactions and document history.

Ensuring User Access to Notification History

Given a user has received summary notifications over time, when the user accesses notification history, then the user can view past notifications and their content for reference.

Feedback Mechanism for Notifications

User Story

As a legal professional, I want to give feedback on my notification preferences so that the system can improve and better meet my needs over time.

Description

The Feedback Mechanism for Notifications requirement allows users to provide feedback regarding the usefulness and timing of the notifications they receive. This feature enables continuous improvement of the notification system by collecting user insights, which can be analyzed to enhance customization options and notification relevance. By soliciting feedback, ClariDoc ensures that the notification preferences evolve in line with user expectations, thereby increasing user satisfaction and engagement with the platform.

Acceptance Criteria

User submits feedback on the effectiveness of notifications after receiving an important contract deadline alert.

Given a user receives a notification about a contract deadline, When they access the feedback form, Then they can rate the notification's usefulness on a scale of 1-5 and provide comments.

User has set preferences to receive notifications via SMS and opts to provide feedback on their experience.

Given a user receives notifications via SMS, When they submit feedback on notification timing, Then the user should receive a confirmation that their feedback has been recorded successfully.

User changes notification preferences and wants to evaluate if the feedback mechanism reflects their new choices.

Given a user changes their notification preferences, When they provide feedback regarding the new settings, Then the feedback should accurately reflect the changes in preferred methods of communication.

User wants to review past feedback submitted regarding notification preferences to ensure continuous improvement.

Given a user has submitted feedback in the past, When they navigate to the feedback history section, Then they should be able to view all past feedback submissions with timestamps and their relevance to notifications received.

User's feedback results in an improvement to the notification customization options offered in the platform.

Given feedback on notification usefulness has been collected and analyzed, When updates to the notification customization options are released, Then the changes must reflect at least three distinct user suggestions from received feedback.

User accesses the feedback mechanism from different devices, including mobile and desktop, and wants it to function consistently.

Given a user logs into ClariDoc from both mobile and desktop devices, When they access the feedback mechanism, Then the functionality and layout of the feedback form must be consistent across both platforms.

User receives an unsatisfactory notification and wants to provide feedback on both timing and content relevance.

Given a user finds the content of a notification irrelevant, When they provide feedback describing the issue, Then they should be able to select multiple reasons for their dissatisfaction and leave a detailed comment for follow-up.

Notification History Log

User Story

As a legal professional, I want to access my notification history so that I can review past alerts and ensure I have not missed any important updates regarding my contracts.

Description

The Notification History Log requirement maintains a comprehensive record of all notifications sent to the user, including details such as the time, type, and content of each alert. This feature enables users to reference past notifications, providing context and accountability for contractual obligations and deadlines. Users can easily review what information was sent and when, assisting in compliance tracking and reducing the risk of disputes arising from missed communications or forgotten responsibilities.

Acceptance Criteria

User checks the Notification History Log to verify that they received a notification for a crucial contract deadline that was previously set.

Given that a notification for a contract deadline has been sent, when the user opens the Notification History Log, then the entry for the contract deadline notification should be present, showing the correct time, type, and content of the alert.

A legal professional wants to review all notifications sent in the past week to ensure they have not missed any important updates.

Given that notifications have been sent out over the last week, when the user filters the Notification History Log to show notifications from the past week, then all relevant notifications should be displayed in chronological order with accurate timestamps and descriptions.

A user receives a notification and wants to confirm it is logged in their Notification History.

Given that the user receives a notification, when the notification appears, then an entry for that notification should be created in the Notification History Log with details matching the received alert.

Compliance officer needs to audit the notifications to ensure all contractual obligations have been communicated effectively.

Given a period of contract management, when the compliance officer accesses the Notification History Log, then they should be able to see all notifications categorized by type and date to assess compliance clearly.

A user changes their notification preferences and wants to review how this affects their Notification History Log.

Given that the user updates their notification preferences, when they review the Notification History Log, then past notifications should reflect the prior preferences, maintaining a complete historical record without loss of information.

User is concerned about a recent contract update and needs to verify they were notified.

Given that a contract update notification was supposed to be sent, when the user checks the Notification History Log, then they should find an entry for that notification, confirming the time and content of the alert they received.

Risk Level Alerts

Risk Level Alerts notify users when potential compliance or contractual risks are identified based on predefined parameters. By enabling alerts that categorize risks by severity, users can prioritize their responses based on the urgency of the situation, ensuring swift action and risk mitigation to safeguard the organization.

Requirements

Automated Risk Detection

User Story

As a corporate legal team member, I want automated risk detection for contracts so that I can quickly identify and address compliance issues before they escalate into serious problems.

Description

The Automated Risk Detection requirement focuses on the integration of advanced natural language processing techniques to analyze contracts and identify potential risks, liabilities, and compliance gaps. The system should automatically flag these issues in real time as documents are reviewed, providing legal teams with immediate insights into potential problems. This capability enhances decision-making by allowing users to address risks proactively rather than reactively, ensuring better compliance management and reduced legal exposure. Furthermore, the feature will be integrated with the document storage and review functionalities of ClariDoc to maintain a seamless workflow and improve user efficiency.

Acceptance Criteria

User receives notification of a potential compliance risk after uploading a contract for review.

Given a user uploads a contract, when the contract is analyzed, then a risk alert should be generated if a compliance gap is detected, categorized by severity level (high, medium, low).

Legal teams monitor and prioritize risks flagged during contract reviews in real time.

Given risks are flagged during the review process, when the legal team views the risk alert dashboard, then the alerts should be displayed in order of severity and allow sorting options for efficient prioritization.

Users receive alerts about impending contract deadlines based on flagged risks.

Given potential compliance risks are identified, when a deadline is approaching, then the system should send an automated warning alert to the user regarding the associated contract and its risk status.

User wants to verify that the risk detection alerts align with predefined parameters in the system settings.

Given that predefined risk parameters are established, when a contract is analyzed, then the system should use these parameters to flag risks accurately and consistently, with a report available for verification.

The document storage system integrates seamlessly with risk detection alerts to enhance user workflow.

Given a contract is flagged for risk, when the user accesses their document storage, then the flagged contract should display an indicator of risk status directly within the document overview.

Users need to customize risk alert settings based on departmental needs.

Given the system allows customization, when a user modifies risk parameters in the settings, then these changes should be saved and reflected in subsequent risk detections accordingly.

Legal teams require historical data on flagged risks for compliance audits and reporting.

Given contracts are analyzed over time, when the user requests a report, then a detailed historical log of flagged risks, including severity and timestamps, should be generated and accessible.

Customizable Alert Settings

User Story

As a legal team leader, I want customizable alert settings so that I can prioritize risk notifications according to our firm's specific compliance criteria and focus on the most urgent matters.

Description

The Customizable Alert Settings requirement allows users to configure their risk level alerts based on specific criteria relevant to their legal needs. Users can set parameters that define what constitutes a low, medium, or high-risk alert, ensuring that notifications align with their organization's risk tolerance. This feature empowers legal teams to tailor their alert systems, promoting efficiency by minimizing unnecessary alerts while highlighting critical issues that require immediate attention. By facilitating personalized configurations, this requirement enhances user engagement and reduces the risk of overlooking significant risks.

Acceptance Criteria

Customizing Low-Risk Alert Parameters

Given the user is in the alert settings page, when they set the criteria for low-risk alerts to include contracts with a deadline of more than 30 days and no compliance issues, then the system should save these parameters and provide a confirmation message.

Customizing Medium-Risk Alert Parameters

Given the user is in the alert settings page, when they configure the medium-risk alert criteria to flag contracts with missing signatures and deadlines under 30 days, then the system should validate the criteria and apply it to new contracts properly.

Customizing High-Risk Alert Notification

Given the user has defined criteria for high-risk alerts that include non-compliance with regulatory obligations, when they save these settings, then the system should generate an alert when a contract does not meet compliance requirements in real time.

Displaying Active Alert Settings

Given a user has customized alert settings, when they access the alert dashboard, then all active alert settings should be displayed accurately, showing the defined parameters for each risk level.

Testing Alert Notifications for Customized Settings

Given the user has set up specific alert configurations, when a contract is uploaded that meets the high-risk criteria, then the system should send an alert notification via the specified communication channel (email or SMS).

Editing Existing Alert Parameters

Given the user is in the alert settings page, when they edit an existing alert configuration for medium-risk alerts, then the system should allow edits and prompt to save changes, providing a success message upon saving.

Resetting Alert Settings to Default

Given the user wants to revert to default alert settings, when they select the reset option in the alert settings page, then the system should restore all parameters to their original default values, confirming the action with a notification.

Integrated Risk Assessment Dashboard

User Story

As a contract manager, I want an integrated risk assessment dashboard so that I can visualize all compliance risks at a glance and prioritize my actions accordingly.

Description

The Integrated Risk Assessment Dashboard requirement entails the creation of a centralized interface where users can visualize and analyze risk data associated with their contracts. This dashboard will display metrics such as the number of active high-risk alerts, categories of identified risks, and a historical view of risk assessments. By providing a visual representation of risk levels, users can quickly grasp their compliance landscape and make informed decisions regarding their contract management strategies. The dashboard will integrate seamlessly with the alerting system and provide users with actionable insights to address compliance gaps effectively.

Acceptance Criteria

User accesses the Integrated Risk Assessment Dashboard to view their contractual risk landscape after receiving an alert about a high-risk contract.

Given the user has logged into ClariDoc, When the user clicks on the 'Risk Assessment Dashboard' link, Then the dashboard should load within 3 seconds and display the total number of active high-risk alerts as well as a summary of risks categorized by severity.

A user filters the risk data on the Integrated Risk Assessment Dashboard by risk category to focus only on high-risk alerts.

Given the user is on the Integrated Risk Assessment Dashboard, When the user selects 'High Risk' from the filter options, Then only alerts classified as high risk are displayed and the total count of high-risk alerts is updated accordingly.

Users want to access the historical view of risk assessments to track changes over time.

Given the user is on the Integrated Risk Assessment Dashboard, When the user clicks on the 'Historical View' tab, Then the system should display risk assessment data for the past 12 months with clear visual graphs indicating trends in risk severity over time.

The Integrated Risk Assessment Dashboard integrates with the alerting system to reflect real-time changes in risk levels as new data is processed.

Given an active alert is generated based on new risk data, When the risk changes from medium to high, Then the dashboard should update the relevant high-risk alert count and notify the user within 5 minutes of the alert generation.

A user attempts to export risk assessment data from the Integrated Risk Assessment Dashboard for reporting purposes.

Given the user is on the Integrated Risk Assessment Dashboard, When the user clicks on the 'Export Data' button, Then the system should generate a downloadable report in CSV format containing all current risk data without errors.

Users need to understand the implications of the risk alerts displayed on the Integrated Risk Assessment Dashboard.

Given the user views a risk alert on the dashboard, When the user hovers over the alert icon, Then a tooltip should appear providing a detailed description of the risk and suggested actions to mitigate it.

Real-Time Collaboration Features

User Story

As a legal professional, I want real-time collaboration features so that my team can discuss and resolve compliance risks collaboratively without delays, ensuring we're all on the same page.

Description

The Real-Time Collaboration Features requirement focuses on enabling multiple users to interact with alerts and risk assessments within ClariDoc simultaneously. This includes features such as commenting on alerts, tagging other users, and sharing insights directly within the platform to facilitate team discussions around identified risks. By supporting real-time collaboration, legal teams can expedite decision-making and enhance their collective response to compliance issues. Integration with the existing document management system will ensure that all discussions and responses are contextual and relevant to the ongoing contract review efforts.

Acceptance Criteria

Multiple users collaboratively reviewing a compliance alert in real-time as it appears in their dashboard, enabling them to interact with the alert and each other within the ClariDoc platform.

Given multiple users are logged into the ClariDoc platform, when a compliance alert is triggered, then all users should receive a notification of the alert in real-time, allowing them to comment and tag other users.

A user wants to share insights on a specific risk assessment found within a contract, ensuring team members have context and can contribute to the discussion.

Given the specific risk assessment is open, when a user selects the 'Share' option and enters the names of team members to notify, then an alert with the risk details should be dispatched to each selected user in real-time.

During a conference call, a legal team wants to review a compliance alert and provides feedback as they identify additional related risks.

Given a compliance alert is under discussion, when users in the call post comments directly related to the alert, then all comments should be visible to all users in real-time, maintaining context for ongoing discussions.

A user needs to escalate a critical compliance risk to the broader legal team while tagging relevant stakeholders to ensure they are included in the discussion.

Given a compliance risk categorized as critical, when a user tags relevant stakeholders and escalates the risk, then each tagged user should receive an immediate notification and be able to access the alert discussion thread.

Legal teams want to maintain a historical record of discussions related to compliance alerts to reference in future contract reviews.

Given the completion of a risk discussion, when the team finalizes the conversation, then all comments and insights should be archived automatically with a timestamp and user attribution for future reference.

A user working on a contract needs to identify whether other team members have addressed particular compliance alerts associated with their responsibilities.

Given the contract is under review, when a user filters alerts by 'Addressed by Me', then only alerts that have been responded to by the user should be displayed in their view.

Multiple users are simultaneously reviewing different elements of a compliance risk alert and need to interact without confusion regarding who commented on what.

Given a compliance risk alert is open, when multiple users make comments, then each comment should display the user’s name and timestamp, and the order of comments should be chronological to maintain contextual clarity.

Audit Trail Functionality

User Story

As a compliance officer, I want an audit trail functionality so that I can track all actions taken on risk alerts to ensure accountability and support compliance audits.

Description

The Audit Trail Functionality requirement ensures that all risk management activities are tracked and logged within the ClariDoc system. This includes recording actions taken in response to alerts, changes in alert settings, and user interactions related to compliance risks. By maintaining a comprehensive audit trail, legal teams can demonstrate accountability and transparency during compliance reviews and audits. This feature is vital for organizations subject to regulatory scrutiny, as it provides a clear record of risk management decisions and actions over time.

Acceptance Criteria

User initiates a contract review process and receives risk level alerts that highlight compliance issues at various severity levels based on predefined parameters, with the ability to track actions taken in response to these alerts.

Given a user has initiated a contract review, when a risk level alert is triggered, then the corresponding action taken in response to the alert is logged in the audit trail.

A compliance officer modifies the alert settings for risk level notifications to adjust the parameters for lower severity alerts, and this action should be captured in the audit trail for accountability.

Given a compliance officer alters risk level alert settings, when the changes are saved, then the previous settings and the new settings are recorded in the audit trail with timestamps.

During a compliance audit, an internal reviewer accesses the audit trail to assess all user interactions in response to risk level alerts over the last six months.

Given an internal reviewer requests the audit trail for the last six months, when the request is processed, then all actions taken related to risk level alerts are displayed with user details and timestamps.

A legal team member reviews the audit trail after addressing a high-severity risk level alert to ensure that all necessary actions have been documented correctly.

Given a team member has addressed a high-severity alert, when they access the audit trail, then the audit trail shows a complete record of actions taken, including timestamps and user comments, confirming proper documentation.

The system automatically logs and categorizes instances where users click on risk alerts for further investigation, ensuring accountability of user actions.

Given a user clicks on a risk alert, when the click event occurs, then an entry is automatically created in the audit trail indicating the type of alert clicked and the user associated with that action.

Mobile Notifications for Alerts

User Story

As a mobile user, I want to receive real-time notifications for risk alerts on my device so that I can respond to compliance issues promptly, regardless of my location.

Description

The Mobile Notifications for Alerts requirement allows users to receive real-time notifications on their mobile devices when risk alerts are triggered. This capability ensures that team members can act swiftly on critical risks, even when they are away from their desks. By facilitating immediate access to risk information via mobile notifications, this feature enhances responsiveness and empowers legal teams to mitigate risks proactively, aligning with the fast-paced nature of today’s legal environments where important decisions need to be made quickly.

Acceptance Criteria

User receives mobile notifications when contract compliance risk alerts are triggered outside of regular office hours.

Given the user has enabled mobile notifications and is outside the office, when a risk alert is triggered, then the user should receive a notification within 5 minutes.

User can customize the severity levels for which they want to receive mobile notifications.

Given the user accesses the settings for notifications, when they adjust the severity level preferences, then only alerts matching those severity levels should trigger mobile notifications.

User receives mobile alerts for risks that meet multiple predefined parameters.

Given the user has defined multiple parameters for risk alerts, when a trigger event occurs that matches any of the parameters, then the user should receive a single mobile notification summarizing the risks.

User can view a history of all received mobile notifications related to risk alerts.

Given the user navigates to the notifications history page, when checking past notifications, then the user should see a list of all alerts received in the last 30 days.

User is able to mute mobile notifications for risk alerts during specific times.

Given the user sets 'Do Not Disturb' hours in the notification settings, when a risk alert is triggered during these hours, then no mobile notification should be sent to the user.

User can test if their mobile notifications are working correctly.

Given the user accesses the notification settings, when they select the 'Test Notification' button, then the user should receive a test alert on their device immediately.

User can receive notifications on multiple devices for risk alerts.

Given the user has logged into the application on multiple mobile devices, when a risk alert is triggered, then notifications should be sent to all registered mobile devices simultaneously.

Alert Summary Dashboard

The Alert Summary Dashboard provides a centralized view of all active alerts concerning contracts, compliance deadlines, and legislative changes. With an intuitive interface, users can quickly assess critical notifications in one place, enhancing efficiency in tracking important contractual activities and enabling better decision-making.

Requirements

Real-time Alert Notifications

User Story

As a legal team member, I want to receive real-time notifications of contract-related alerts so that I can promptly address compliance issues and avoid any legal risks.

Description

This requirement focuses on implementing real-time notifications for all active alerts related to contracts, compliance deadlines, and legislative changes within the Alert Summary Dashboard. The notifications will ensure that users are instantly informed of critical updates, allowing for timely responses to compliance issues and contract obligations. This feature integrates seamlessly with the existing alert management system, enhancing user productivity by reducing the time spent on monitoring alerts manually. It will benefit corporate legal teams by preventing potential legal risks associated with missed deadlines or changing regulations, ultimately leading to improved compliance management and decision-making efficiency.

Acceptance Criteria

User receives a notification on the Alert Summary Dashboard when a compliance deadline is approaching within the next 7 days.

Given a user is logged into ClariDoc, When a compliance deadline is within 7 days, Then the user should receive a real-time notification on the Alert Summary Dashboard indicating the upcoming deadline.

User is notified of changes in relevant legislation affecting current contracts in real-time.

Given a user is viewing the Alert Summary Dashboard, When a change in legislation occurs, Then the user should receive a real-time alert detailing the changes and their potential impact on contracts.

User can customize notification preferences for different types of alerts (deadlines, compliance issues, legislative changes).

Given a user accesses the account settings, When the user customizes their notification preferences, Then the system should save these preferences and apply them to future alerts in the Alert Summary Dashboard.

User receives a notification for a high-risk compliance issue identified in a contract.

Given a user has contracts loaded into ClariDoc, When a high-risk compliance issue is detected, Then the user should receive an immediate notification highlighting the specific issue and recommending actions.

User can view a historical log of all alert notifications received over the last 30 days.

Given a user accesses the Alert Summary Dashboard, When the user requests to see alert history, Then the system should display a list of all alert notifications received in the past 30 days, sortable by date and type.

User is informed of a contract renewal deadline that is approaching within 30 days.

Given a user is managing contracts in ClariDoc, When a contract renewal date is set to occur within the next 30 days, Then the user should receive a notification about the upcoming renewal deadline.

User receives a consolidated summary notification at the start of each week detailing all active alerts.

Given it is the start of a new week, When the user logs into the Alert Summary Dashboard, Then the user should receive a consolidated summary notification detailing all active alerts for the current week.

Customizable Alert Categories

User Story

As a compliance officer, I want to customize alert categories based on our legal priorities so that I can easily manage and address the most critical alerts first.

Description

This requirement proposes the addition of customizable categories for alerts within the Alert Summary Dashboard. Users should be able to create, modify, and delete categories based on their specific legal needs or preferences. This enhancement will enable users to filter and prioritize alerts more effectively, ensuring that they can focus on the most relevant notifications. The implementation of customizable categories will elevate the user experience by allowing teams to tailor their alert systems according to their workflows and contractual obligations, improving overall management and attention to high-priority aspects of compliance.

Acceptance Criteria

Adding a New Custom Alert Category

Given a user is logged into the Alert Summary Dashboard, when they navigate to the settings section and choose to add a new alert category, then the system should allow the user to input the category name and save it successfully, displaying it in the list of alert categories.

Modifying an Existing Custom Alert Category

Given a user has an existing alert category, when they select the category from the list and choose the option to edit, then the user should be able to change the category name and save the modifications, with the updated name reflected in the alert categories list.

Deleting an Alert Category

Given a user has custom alert categories set up, when they select an alert category and choose the delete option, then the system should prompt a confirmation dialog and, upon confirmation, remove the category from the list of alert categories without affecting existing alerts.

Filtering Alerts by Custom Categories

Given a user has created multiple custom alert categories, when they use the filter functionality on the Alert Summary Dashboard, then the system should display only the alerts that match the selected custom category.

Sorting Alerts Within Custom Categories

Given a user has alerts under several custom categories, when they access a specific category, then the alerts should be displayed in a sortable manner, allowing the user to sort by date, priority, or type of alert.

User Permissions for Custom Alert Categories

Given a user is part of a legal team with defined roles, when they attempt to create, edit, or delete custom alert categories, then the system should enforce role-based permissions, allowing only authorized users to make these changes.

Notification of Changes to Alert Categories

Given a user has modified alert categories, when these changes are made, then the system should notify all relevant team members via email or in-app notification about the updates to the custom alert categories.

Historical Alert Log

User Story

As a legal analyst, I want access to a historical log of alerts so that I can analyze past compliance issues and improve our future risk management strategies.

Description

The historical alert log requirement aims to implement a feature that retains records of all past alerts displayed on the Alert Summary Dashboard. Users will be able to access this log for review, compliance audits, and trend analysis, which will facilitate informed decision-making and strategic planning. This historical context will empower legal teams to understand past compliance issues and develop better strategies to mitigate future risks, thus enhancing their overall operational effectiveness. It should integrate with existing database systems to ensure easy retrieval and management of historical alert data.

Acceptance Criteria

User Accessing Historical Alert Log for Compliance Review

Given a user has logged into ClariDoc, when they navigate to the Alert Summary Dashboard and click on the 'Historical Alert Log' section, then they should see a list of all past alerts organized by date, type, and status.

User Filtering Historical Alerts by Date and Type

Given a user is viewing the Historical Alert Log, when they apply filters for date range and alert type, then the displayed alerts should be updated to show only those that match the selected criteria.

User Exporting Historical Alert Log Data

Given a user has accessed the Historical Alert Log, when they select the 'Export' option, then the system should generate a downloadable file (CSV or PDF) containing all displayed alerts with relevant details such as date, type, and summary.

System Integration for Historical Alert Data Retrieval

Given the Historical Alert Log is implemented, when new alerts are recorded, then the system must automatically log these alerts to the existing database within 5 minutes without manual intervention.

User Accessing Detailed View of Individual Alerts

Given a user is viewing the Historical Alert Log, when they click on an individual alert entry, then they should see a detailed view displaying the full context, actions taken, and any relevant notes for that alert.

User Searching Alerts by Keywords in Historical Log

Given a user is in the Historical Alert Log, when they enter a keyword in the search bar, then the displayed alerts should include only those that match the search term, ensuring real-time filtering.

Interactive Alert Timeline

User Story

As a project manager, I want to see an interactive timeline of alerts so that I can track important contract milestones and plan my team's activities accordingly.

Description

Implementing an interactive timeline feature within the Alert Summary Dashboard will allow users to visualize all contract-related alerts over time. This timeline will serve as a dynamic tool to help users track alert progression and monitor key compliance milestones. Users will benefit from having a chronological overview of significant contract events, allowing for comprehensive planning and management of future contractual activities. This feature will enhance user engagement with alerts, making it easier to identify patterns, deadlines, and critical dates that impact their operations.

Acceptance Criteria

User accesses the Alert Summary Dashboard to view the interactive alert timeline for the first time.

Given that the user is logged into ClariDoc, when they navigate to the Alert Summary Dashboard, then they should see the interactive alert timeline displayed prominently with all contract-related alerts visualized chronologically.

User interacts with the interactive alert timeline to filter alerts by specific contract types.

Given that the user is viewing the interactive alert timeline, when they apply a filter for a specific contract type, then the timeline should update to display only alerts related to that contract type without displaying other alerts.

User receives a notification about a new compliance deadline and wishes to see it on the interactive alert timeline.

Given that a new compliance deadline alert is generated, when the user views the interactive alert timeline, then they should see the new alert appear at the correct date and time on the timeline interface.

User wants to navigate through past alerts on the interactive alert timeline.

Given that the user is on the interactive alert timeline, when they scroll or use the navigation controls to go back in time, then they should be able to see all past alerts displayed accurately within the timeline in chronological order.

User is assessing how many alerts have been resolved over a certain period using the interactive alert timeline.

Given that the user is on the interactive alert timeline, when they select a date range, then the timeline should visually indicate and display the number of alerts resolved within that range.

User wants to receive updates about upcoming alerts displayed on the interactive alert timeline.

Given that the user has selected to receive notifications for alert updates, when an upcoming alert is about to occur, then the user should receive a notification prior to the alert date as per their set preferences.

User experiences an issue with the interactive alert timeline not loading.

Given that the user attempts to load the interactive alert timeline, when the timeline fails to load properly, then an error message should be displayed indicating that the timeline is currently unavailable, along with a retry option.

Mobile Alert Access

User Story

As an attorney, I want mobile access to alerts so that I can respond quickly to compliance issues while I'm traveling or away from my desk.

Description

This requirement introduces mobile access to the Alert Summary Dashboard, enabling users to receive and review alerts on their mobile devices. With responsive design and app integration, users will be able to stay informed about crucial alerts even when away from their desktops, enhancing flexibility and responsiveness to compliance deadlines. This feature aims to empower legal teams to manage alerts proactively and ensures that important notifications are not missed during mobile work scenarios, ultimately facilitating better decision-making on the go.

Acceptance Criteria

Mobile User Access to Alert Summary Dashboard

Given the user is logged into the ClariDoc mobile application, when they navigate to the Alert Summary Dashboard, then they should see a list of all active alerts pertaining to contracts and compliance deadlines that are relevant to their role.

Real-Time Notifications of Alerts

Given the user has enabled push notifications in the ClariDoc mobile app settings, when a new alert is created or updated, then the user should receive a push notification on their mobile device within 5 minutes of the alert being triggered.

Responsive Design for Various Mobile Devices

Given the user accesses the Alert Summary Dashboard from any mobile device, when they view the dashboard, then the dashboard should adapt its layout for optimal viewing, ensuring all critical information is visible without horizontal scrolling.

Filtering Alerts by Type

Given the user is viewing the Alert Summary Dashboard on a mobile device, when they select a filter option, then the user should be able to filter alerts by type (contract expiration, compliance deadline, legislative change) and view the updated alert list accordingly.

Access to Alert Details

Given the user is on the Alert Summary Dashboard on their mobile device, when they tap on an alert, then they should be taken to a detail view that displays the full information about the alert including any associated documents.

User Authentication and Security

Given that the user wants to access the Alert Summary Dashboard, when they log into the mobile application, then the login process should authenticate the user securely using multi-factor authentication if enabled.

Offline Access to Alerts

Given that the user is in an area with no internet connectivity, when they open the ClariDoc mobile application, then they should still be able to view the last synchronized alerts on their mobile device.

Collaborative Alert Notifications

Collaborative Alert Notifications enable users to share specific alerts with relevant team members or stakeholders. This feature fosters teamwork by ensuring that all parties are informed about critical contract updates, deadlines, and compliance issues, facilitating coordinated responses and enhancing overall project management.

Requirements

Real-Time Alert Sharing

User Story

As a legal team member, I want to share important alert notifications with my colleagues so that we can collaboratively address contract updates and compliance issues more efficiently.

Description

The Real-Time Alert Sharing requirement ensures that users can instantly convey critical contract alerts to designated team members or stakeholders. This capability enhances communication by allowing users to tag individuals directly within the alert notifications, ensuring that the right people receive relevant information without delays. As alerts are generated from contract updates, compliance changes, or impending deadlines, they can be shared via integrated messaging systems or email notifications. This functionality promotes timely responses, minimizes risks, and guarantees that all necessary parties are in sync, leading to improved teamwork and more efficient project management.

Acceptance Criteria

User tags team members in an alert notification for a compliance change during a contract review meeting.

Given a user creates an alert for a compliance change,When the user tags specific team members in the alert notification,Then the tagged team members should receive the alert instantly via their preferred communication channel (email or messaging system).

Multiple users collaborate on a contract update, and one user needs to notify stakeholders about an impending deadline.

Given a user identifies an impending deadline for a contract update,When the user shares an alert notification with relevant stakeholders,Then all shared stakeholders should receive the notification within one minute, and the alert should be visible in their notification panel.

A user wants to verify that alerts are properly logged and archived for compliance tracking.

Given a user generates and shares an alert notification,When the user checks the alert history,Then the alert should appear in the compliance log with a timestamp, user ID, and action taken.

Team members need to confirm receipt of an alert notification to ensure everyone is informed about contract risks.

Given a user shares an alert notification with tagged team members,When a team member acknowledges receipt of the alert,Then the acknowledgment should be recorded and visible to the original sender within the alert notification summary.

A user requires the ability to edit tags after an alert has been shared to optimize communication.

Given a user has shared an alert notification with initial tags,When the user edits the tags in the notification,Then the changes should be reflected immediately, and all previously tagged members should receive an update about the changes.

A user wants to analyze alert delivery success metrics to improve team responsiveness.

Given a user has shared multiple alert notifications,When the user accesses the alert analytics dashboard,Then the dashboard should display delivery success rates and time taken for responses for each alert shared.

A user seeks to filter and search specific alerts based on compliance issues or deadlines.

Given a user accesses the alerts section,When the user applies specific filters for compliance issues or deadlines,Then the system should display only the alerts that meet the filter criteria accurately and promptly.

Customizable Notification Settings

User Story

As a team leader, I want to customize my notification settings to only receive alerts that are relevant to my projects, so that I can minimize distractions and focus on my core responsibilities.

Description

The Customizable Notification Settings requirement enables users to personalize their alert preferences according to their specific roles and responsibilities. This feature allows users to select which types of alerts they want to receive, the method of notification (email, in-app message, etc.), and the frequency of those notifications. By empowering users to customize their notification experience, this capability reduces notification fatigue and ensures that users only receive pertinent information that aligns with their workflows. This level of personalization not only enhances user satisfaction but also increases the effectiveness of communication regarding critical contract matters.

Acceptance Criteria

User Customizes Notification Preferences for Different Alert Types

Given a user is on the notification settings page, when they select the desired alert types (e.g., contract deadlines, compliance issues, updates), then the system saves their preferences and displays a confirmation message verifying the changes.

User Selects Notification Method for Alerts

Given a user has selected alert types, when they choose the notification method (e.g., email, in-app message), then the system must successfully register the notification method selected and ensure alerts are dispatched accordingly.

User Sets Frequency of Notifications for Alerts

Given a user has chosen alert types and notification methods, when they specify the frequency (e.g., instant, daily, weekly), then the system must allow the user to save these settings without error and confirm the settings through a user-friendly message.

User Receives Alerts Based on Customized Settings

Given a user has customized their notification settings, when a relevant event (e.g., contract deadline) occurs, then the user should receive a notification through their chosen method and frequency as per their settings.

User Modifies Existing Notification Preferences

Given a user is revisiting the notification settings page, when they change any of their previously selected alert types, methods, or frequency options, then the system updates their preferences and provides confirmation of changes made.

System Prevents Duplicate Notifications for Same Alert

Given multiple alerts are triggered for the same event, when the user has set their notification preferences, then the system should consolidate notifications to avoid sending duplicates as per user-defined frequency settings.

User Receives Help Tooltips while Setting Notifications

Given a user is on the notification settings page, when the user hovers over any field (alert type, notification method, frequency), then a tooltip should appear explaining the purpose and options for that field, enhancing user understanding of the features.

Integration with Project Management Tools

User Story

As a project manager, I want contract alerts to integrate with our project management tools so that my team is immediately informed about any legal deadlines that affect our project timelines.

Description

The Integration with Project Management Tools requirement ensures that collaborative alert notifications can seamlessly interface with popular project management software (e.g., Asana, Trello, or Microsoft Teams). This integration allows contract alerts to be automatically shared within the project management environment, making it easier for teams to track and respond to updates within the context of ongoing projects. By linking alerts directly to project tasks, users can enhance the visibility of legal obligations while aligning legal timelines with project schedules. This capability contributes to consistent tracking of contract milestones and ensures that important deadlines are never overlooked.

Acceptance Criteria

Integration of ClariDoc Alerts into Asana Tasks

Given a contract alert is generated in ClariDoc, when it is integrated with Asana, then the alert should automatically create a new task in Asana with all relevant contract details and deadlines included.

Notification of Updates for Contract Deadlines

Given a contract's deadline is approaching, when the alert is triggered in ClariDoc, then all relevant team members associated with the project in the project management tool should receive a notification about the deadline via their preferred communication channel (e.g., email, in-app notification).

Visibility of Legal Alerts within Project Context

Given ClariDoc alerts are integrated with Trello, when users view their Trello board, then they should see the legal alerts tagged to the relevant cards, providing context for each legal obligation and associated project task.

User Customization of Alert Settings

Given a user is managing contract alerts, when they access the notification settings in ClariDoc, then they should be able to customize which types of alerts are shared with which project management tools and team members.

Linking Alerts to Specific Projects in Microsoft Teams

Given a new compliance alert is generated in ClariDoc, when the alert is sent to Microsoft Teams, then it should include links to the related project tasks in Teams for easy access and response by team members.

Real-time Collaboration on Contract Issues

Given multiple team members are reviewing a contract in ClariDoc, when a critical issue is detected, then a collaborative notification should be sent to all relevant project management tools, allowing all team members to engage in real-time discussions.

Tracking Historical Alerts and Actions

Given contract alerts are sent through integrated project management tools, when users look at a project’s history, then they should be able to see all relevant legal alerts along with notes from team responses and actions taken.

Dynamic Alert Summary Dashboard

User Story

As a contract manager, I want a dashboard that summarizes all my active alerts, so I can quickly assess my priorities and ensure I meet all deadlines.

Description

The Dynamic Alert Summary Dashboard requirement provides users with an at-a-glance overview of all current alerts related to their contracts. This dashboard aggregates alerts based on their urgency, type, and due dates, presenting them in an intuitive and actionable format. Users can easily filter and sort alerts according to their preferences, enabling them to prioritize which alerts to address first. This feature enhances situational awareness for users managing multiple contracts, ensuring that high-priority items are easily identified and acted upon, thereby reducing the risk of missed deadlines.

Acceptance Criteria

User views the Dynamic Alert Summary Dashboard to assess current alerts related to their contracts.

Given the user is logged into ClariDoc, When the user navigates to the Dynamic Alert Summary Dashboard, Then the dashboard should display all current alerts aggregated by urgency, type, and due dates.

User applies a filter on the Dynamic Alert Summary Dashboard to view only high-priority alerts.

Given the user is on the Dynamic Alert Summary Dashboard, When the user sets the filter to display only high-priority alerts, Then the dashboard should refresh to show only those alerts and no low-priority alerts should be visible.

User sorts the alert list on the Dynamic Alert Summary Dashboard by due date.

Given the user is on the Dynamic Alert Summary Dashboard, When the user selects the option to sort alerts by due date, Then the dashboard should rearrange the displayed alerts according to the selected due date order, from nearest to furthest due date.

User receives a notification when a new alert is added to the Dynamic Alert Summary Dashboard.

Given the user has the notification setting enabled, When a new alert is generated and added to the Dynamic Alert Summary Dashboard, Then the user should receive a push notification promptly informing them of the new alert.

User views detailed information about a particular alert from the Dynamic Alert Summary Dashboard.

Given the user clicks on an individual alert from the Dynamic Alert Summary Dashboard, When the user accesses the alert details, Then the full details of that alert including type, urgency, and compliance issues should be displayed.

User marks an alert as resolved from the Dynamic Alert Summary Dashboard.

Given the user has identified an alert is no longer applicable, When the user selects the option to mark the alert as resolved, Then the alert should be removed from the dashboard and the user should receive confirmation of the action.

User checks the Dynamic Alert Summary Dashboard on a mobile device.

Given the user accesses ClariDoc on a mobile device, When the user navigates to the Dynamic Alert Summary Dashboard, Then the dashboard should display properly formatted alerts that can be accessed and interacted with correctly on the mobile interface.

Alert Escalation Protocols

User Story

As a compliance officer, I want there to be an escalation process for critical alerts that remain unresolved, so that I can ensure serious issues are addressed promptly and do not fall through the cracks.

Description

The Alert Escalation Protocols requirement defines a set of guidelines for escalating critical alerts that are not addressed within a specified timeframe. This feature automates the process of notifying higher-level team members or legal management of unresolved issues, ensuring that essential compliance and deadline-related alerts receive immediate attention. By establishing escalation protocols, organizations can effectively mitigate risk and create accountability within the team, ensuring that contracted obligations are continuously monitored and prioritized for resolution before they escalate into larger issues.

Acceptance Criteria

Alert escalation for unresolved compliance issues

Given a compliance alert that has not been addressed within 24 hours, When the alert remains unresolved, Then the system should automatically notify designated higher-level team members via email and in-app notification about the critical issue.

Deadline reminder for critical contract dates

Given a contract with an approaching deadline, When the deadline is within 3 days, Then the system should send automated reminders to all relevant stakeholders and flag the alert for escalation if not resolved.

Notification of unresolved issues after escalation

Given an escalated alert that has remained unresolved for 48 hours, When the alert is still active, Then the system should notify the legal management team with details of the issue for further action.

Collaboration on alert resolution

Given an active alert shared among team members, When a user updates the status of the alert, Then the system should notify all team members involved about the change in alert status and any comments added for collaboration.

Audit trail for escalated alerts

Given an escalated alert, When the alert is closed, Then the system should generate an audit log documenting the timeline, actions taken, and resolutions upheld for future reference.

User permissions for alert notifying

Given different levels of user roles, When an alert is escalated, Then only users with the necessary permission should receive notifications regarding the action taken on the alert.

Data visualization for alert status

Given multiple escalated alerts, When the legal team accesses the dashboard, Then the system should display a visual representation of the alert statuses, including unresolved, escalated, and resolved categories for quick assessment.

Smart Filter Alerts

Smart Filter Alerts allow users to visualize and filter notifications based on contract categories, due dates, or risk factors. By customizing views, users can streamline their focus on the most pertinent alerts, improving their ability to prioritize tasks and ensuring critical information stands out in a busy workflow.

Requirements

Custom Filter Configuration

User Story

As a legal team member, I want to customize my alert filters so that I can focus on the most relevant notifications and manage my tasks more effectively.

Description

The Custom Filter Configuration requirement allows users to create and save personalized filters for notifications based on specific contract categories, due dates, and risk factors. This feature enables users to tailor their notification settings according to their preferences, ensuring that they receive alerts that are most relevant to their work. With this capability, users can efficiently manage their focus, as they will be presented with only the most pertinent alerts regarding contracts, thereby facilitating better time management and prioritization. This integration with the ClariDoc platform enhances the user experience by reducing noise from irrelevant alerts and streamlining workflow processes across legal teams and law firms.

Acceptance Criteria

User successfully creates a custom notification filter for contract categories.

Given a user is on the notifications settings page, when the user selects contract categories from a list and saves the filter, then the filter is available for use in the notification dashboard.

User modifies an existing custom notification filter for due dates.

Given a user has an existing notification filter, when the user modifies the due date parameters and saves the filter, then the updated filter should reflect the new due date criteria in the notification dashboard.

User saves a custom notification filter based on risk factors.

Given a user has selected specific risk factors in the filter settings, when the user saves the filter, then the filter should be successfully saved and displayed in the user’s saved filters list.

User deletes a custom notification filter.

Given a user has saved multiple custom notification filters, when the user selects a filter and chooses to delete it, then the filter should no longer appear in the saved filters list.

User applies a custom notification filter to view alerts.

Given a user has created multiple custom notification filters, when the user applies a specific filter, then only alerts relevant to that filter should be displayed in the notification dashboard.

User resets custom notification filters to default settings.

Given a user has modified several filters, when the user chooses to reset filters to default settings, then all custom filters should revert back to the original default settings without any user-specific modifications remaining.

User tests the functionality of notifications based on a custom filter.

Given a custom filter has been created and saved, when new notifications are generated that match the filter criteria, then the user should receive alerts for those notifications as specified by the custom filter.

Risk Assessment Alerts

User Story

As a compliance officer, I want to receive alerts about identified risk factors in contracts so that I can address potential compliance issues before they escalate.

Description

The Risk Assessment Alerts requirement will notify users when contracts contain specific risk factors as identified through ClariDoc's natural language processing capabilities. This feature will automatically analyze contract content and highlight risks, ensuring that legal teams are promptly informed about potential issues that could affect compliance and liability. By integrating these alerts into the existing workflow, users can proactively address risks and make informed decisions. This functionality not only improves the accuracy of contract reviews but also enhances compliance by ensuring that red flags are not overlooked during the review process.

Acceptance Criteria

Risk Identification during Contract Review

Given a contract is uploaded into ClariDoc, when the natural language processing analyzes the contract content, then any identified risk factors must trigger an alert notification to the user.

User Interface Notification for Risk Alerts

Given a user is logged into ClariDoc, when risk factors are detected in a contract, then the user must receive a visual notification in the dashboard that highlights the contract and the specific risks identified.

Filter Alerts Based on Risk Categories

Given a user accesses the Smart Filter Alerts feature, when filtering is applied based on risk categories, then the system must display only the alerts that fall under the selected categories.

Real-time Alert Delivery

Given that a risk is detected in a contract, when the risk assessment is completed, then the alert must be delivered to the user within 5 minutes of detection.

User Acknowledgment of Risk Alerts

Given a risk alert is received, when the user acknowledges the alert, then the system must log the acknowledgment and update the alert status to 'acknowledged' in the user’s notification history.

Integration with Workflow Management

Given that a risk alert is generated, when the user clicks on the alert, then it must link directly to the relevant contract section in ClariDoc for review and action.

Documentation of Alerts History

Given that alerts are generated, when a user accesses the alerts history, then the system must display all previously sent alerts with timestamps and risk details.

Due Date Countdown Timer

User Story

As a contract manager, I want to see a countdown timer for upcoming deadlines so that I can prioritize my tasks and ensure that I meet all contract obligations on time.

Description

The Due Date Countdown Timer requirement will provide users with a visual countdown feature for important contract due dates within the dashboard. This timer will help users track upcoming deadlines and prioritize their tasks effectively. The countdown will integrate seamlessly with other notifications, allowing users to see at a glance how much time is left for key actions required in their contract management process. By offering this visual aid, ClariDoc enhances user interaction and increases the likelihood that critical deadlines are met, thereby reducing legal risks and improving productivity.

Acceptance Criteria

User accesses the ClariDoc dashboard and views the Due Date Countdown Timer for the first time after logging in.

Given the user has logged into the ClariDoc dashboard, when they navigate to the contract overview section, then the Due Date Countdown Timer should be displayed clearly, showing relevant upcoming contract deadlines with a visual countdown for each.

A user customizes notifications based on contract due dates and wants to confirm that the countdown timer updates accurately in real-time.

Given the user has set up personalized filter settings for contract due dates, when a due date approaches, then the Due Date Countdown Timer should accurately reflect the remaining time in real-time, updating without the need for a page refresh.

A legal team member is preparing for a review meeting and checks the Due Date Countdown Timer to prioritize contracts to discuss.

Given that the Due Date Countdown Timer shows multiple countdowns for various contracts, when the user selects to sort by the nearest due date, then the contracts should rearrange with the soonest deadlines appearing at the top, ensuring clear visibility of pressing tasks.

A user wants to ensure the Due Date Countdown Timer integrates seamlessly with their existing notifications on upcoming deadlines.

Given the user's contract management settings include notifications, when a contract's due date is approaching, then the system should send an alert and the countdown timer should be updated to reflect the same due date, ensuring consistent information across alerts and the timer.

The legal team reviews the functionality of the Due Date Countdown Timer to confirm it meets accessibility standards.

Given the Due Date Countdown Timer is displayed on the dashboard, when an accessibility audit is conducted, then all elements of the timer should be navigable via keyboard shortcuts and should be compliant with WCAG 2.1 AA standards for color contrast and readability.

User lowers the priority of certain contracts and wants to check if the countdown timer reflects those changes accordingly.

Given the user modifies the priority of specific contracts in the dashboard, when the priority is updated, then the Due Date Countdown Timer should automatically adjust the visibility of those contracts to reflect their new priority status—ensuring high-priority contracts are more prominently displayed.

Visual Category Sorting

User Story

As a paralegal, I want to sort my notifications visually by contract category so that I can quickly find and manage contract statuses without sifting through irrelevant alerts.

Description

The Visual Category Sorting requirement enables users to display notifications in a customizable format based on contract categories, like 'Active', 'Expired', 'Under Review', etc. This sorting capability allows users to quickly navigate through notifications and focus on the most immediate concerns. By integrating visual elements such as color-coded categories or iconography, users can easily discern the status of various contracts. This enhancement not only improves efficiency in managing tasks but also reduces the cognitive load on users by presenting information in an organized manner.

Acceptance Criteria

User needs to filter notifications to view only contracts that are 'Active' to prioritize current projects.

Given the user is on the notifications page, when the user selects the 'Active' category filter, then only notifications corresponding to contracts marked as 'Active' are displayed, and all notifications in other categories are hidden.

Legal team wants to receive alerts for contracts that are about to expire within the next 30 days.

Given the user has set up alert preferences, when a contract is within 30 days of its expiration date, then the user receives a visual cue in the form of a red alert on the notifications page signifying urgent action is needed.

A user needs to switch between different contract categories quickly to assess the overall status of their contracts at a glance.

Given the user has multiple category filters visible, when the user toggles between categories like 'Under Review' and 'Expired', then the notifications displayed should update immediately to reflect the selected category, maintaining the visual integrity of the interface.

A user wants to analyze the notifications for risk factors associated with specific contracts and filter accordingly to focus on high-risk items.

Given the user is on the notifications page, when the user applies the 'High Risk' filter, then only notifications corresponding to contracts that have been flagged as high risk are displayed to the user, allowing for targeted review.

User needs to customize the visual elements associated with different contract categories to improve personal workflow efficiency.

Given the user navigates to the settings page, when the user selects the visual customization options, then they should be able to change colors and icons for each contract category, which will then reflect on the notifications page immediately.

A legal assistant wishes to review contracts that are marked as 'Under Review' for any updates or changes.

Given the user applies the 'Under Review' filter, when the notifications page loads, then all notifications for contracts marked as 'Under Review' should be displayed prominently, ensuring easy access to the necessary contracts.

Notification Digest Summary

User Story

As a team leader, I want to receive a summary of my team’s contract alerts so that I can have a clear understanding of all potential issues and deadlines without being overwhelmed by constant notifications.

Description

The Notification Digest Summary requirement creates a daily or weekly summary of all alerts and notifications, consolidating them into a single digest that can be sent to users via email or presented in the ClariDoc dashboard. This summary will include key statistics, highlighted risks, and upcoming deadlines. By providing users with a comprehensive overview of their alerts, this feature helps in minimizing alert fatigue while ensuring that users are not missing out on critical information. This capability significantly enhances user productivity and helps prioritize time effectively across various contracts.

Acceptance Criteria

As a user, I want to receive a Notification Digest Summary at 8 AM every weekday so that I can start my day with an overview of important alerts and updates.

Given that it is a weekday at 8 AM, when the Notification Digest Summary is generated, then the summary should be sent to the user's designated email address and presented on the ClariDoc dashboard.

As a legal team member, I want the Notification Digest Summary to include a count of high-risk contracts so that I can prioritize my review efforts on the most critical issues.

Given that there are active contracts classified with various risk levels, when the Notification Digest Summary is generated, then it must display a count of high-risk contracts in the key statistics section.

As a user, I want to ensure that the Notification Digest Summary highlights deadlines that are due within the next seven days to avoid missing important dates.

Given that there are upcoming deadlines within the next seven days, when the Notification Digest Summary is created, then the summary should include a section that lists these deadlines prominently.

As a user, I want the Notification Digest Summary to consolidate alerts from all contract categories so that I can quickly assess my overall workload without feeling overwhelmed.

Given that multiple alerts exist across various contract categories, when the Notification Digest Summary is generated, then it must consolidate these alerts into a single, organized list categorized by type.

As a legal professional, I want the Notification Digest Summary to be generated without errors so that I can trust the integrity of the information provided.

Given that the Notification Digest Summary has been requested, when the summary is generated, then it should be free from any errors or inconsistencies concerning the data it presents.

As a team leader, I want the ability to customize the timing of the Notification Digest Summary according to team preferences so that it suits our work schedules.

Given that I have admin access, when I configure the Notification Digest Summary settings, then I should be able to select and save custom timing options for generating the summary.

As an end user, I want to easily unsubscribe from the Notification Digest Summary emails if I no longer wish to receive them.

Given that I am receiving the Notification Digest Summary via email, when I click the unsubscribe link provided in the email, then I should no longer receive these notifications and confirmation should be displayed on the screen.

Lifecycle Performance Metrics

This feature provides a detailed analysis of key performance indicators (KPIs) throughout the contract lifecycle, including execution time, approval rates, and compliance metrics. By highlighting trends and anomalies, users can identify strengths and weaknesses in their contract management processes, allowing for targeted improvements that enhance operational efficiency.

Requirements

KPI Dashboard Integration

User Story

As a contract manager, I want to see a visual representation of key performance indicators so that I can quickly identify areas for improvement in our contract management processes.

Description

The KPI Dashboard Integration requirement involves creating a user-friendly interface that aggregates and presents key performance indicators (KPIs) related to contract lifecycle management. This dashboard will display metrics such as execution times, approval rates, and compliance statistics in real-time. Users will benefit from visual insights, enabling them to quickly assess performance trends and anomalies. The integration will seamlessly connect with existing data sources within ClariDoc, ensuring that the information is current and relevant. This feature is crucial for providing legal teams with actionable data that supports informed decision-making and strategic planning in contract management.

Acceptance Criteria

Real-time Performance Analysis of Contract Lifecycle Management

Given the user is logged into the ClariDoc platform, when they navigate to the KPI Dashboard, then they should see updated metrics for execution times, approval rates, and compliance statistics displayed in a user-friendly visual format.

Historical Trend Analysis for Contract Execution

Given the user selects a date range on the KPI Dashboard, when they apply the filter, then the dashboard should display historical data trends for execution times and approval rates within that date range.

Anomaly Detection Alerts on KPI Trends

Given the user is viewing the KPI Dashboard, when an anomaly is detected in contract execution times or approval rates, then the system should send an alert notification to the user within the interface.

Data Source Integration for Real-time Updates

Given the KPI Dashboard is integrated with existing data sources, when new contract data is added or existing data is updated, then the KPI metrics should automatically refresh to reflect these changes in real-time.

User Customization Options for KPI Display

Given the user accesses the KPI Dashboard, when they customize the display settings for key performance indicators, then the selected KPIs should save and display as per the user's preferences upon the next login.

Exporting KPI Data for External Reporting

Given the user is viewing the KPI Dashboard, when they choose the export option, then the selected KPI data should be downloadable in CSV format for external reporting purposes.

User Role-Based Access to KPI Metrics

Given that different users have different roles within ClariDoc, when a user with restricted access views the KPI Dashboard, then they should only see metrics relevant to their role and permissions without access to sensitive data.

Anomaly Detection Alerts

User Story

As a compliance officer, I want to receive alerts about anomalies in contract execution and compliance metrics so that I can address potential issues before they escalate.

Description

The Anomaly Detection Alerts requirement aims to develop an automated system that monitors contract lifecycle metrics for unusual patterns or deviations from established norms. This system will leverage machine learning algorithms to identify and flag anomalies in execution times or compliance metrics. Users will receive real-time alerts and notifications when such anomalies occur, allowing them to investigate potential issues promptly. This feature enhances operational efficiency by ensuring that users are aware of irregularities that could indicate underlying problems. The implementation will involve setting thresholds for alerts and delivering insights directly within the ClariDoc platform.

Acceptance Criteria

Anomaly Detection in Execution Time during Contract Approval Process

Given the anomaly detection system is activated, when a contract's execution time exceeds the defined threshold, then an alert should be generated and sent to the user within 5 minutes.

Real-Time Notification of Compliance Metrics Anomalies

Given the compliance metrics are being tracked, when any compliance metric deviates from the established norms, then the system should notify the user in real-time and provide relevant details of the anomaly.

Dashboard Display of Anomaly Alerts

Given a user is logged into ClariDoc, when anomalies are detected, then those alerts should be visible on the user's dashboard with timestamps and severity levels indicated.

Threshold Configuration for Anomaly Detection System

Given the administrator role, when configuring the anomaly detection thresholds, then the system should allow setting thresholds for execution time and compliance metrics and save these settings without errors.

Audit Log for Anomaly Detection Alerts

Given the anomaly detection alerts are generated, when an alert is triggered, then the system should log the details of the alert, including time, type of anomaly, and user notification status in an audit trail.

User Acknowledgment of Anomaly Alerts

Given a user receives an anomaly alert, when the user acknowledges the alert, then the system should record the acknowledgment and update the alert status accordingly.

Feedback Collection on Anomaly Alerts Efficiency

Given that users receive anomaly alerts over a month, when users provide feedback on alert relevance and actionability, then the system should compile and report feedback trends for future improvements.

Performance Trend Analysis

User Story

As a legal analyst, I want to analyze contract performance trends over time so that I can assess the impact of recent changes to our processes.

Description

The Performance Trend Analysis requirement is focused on providing comprehensive analytical tools that allow users to evaluate performance trends over specified periods. This feature will enable users to generate reports that show how contract execution times and approval rates change over time, helping identify long-term trends and the impact of any process improvements. The analysis tools will be user-friendly, offering customizable time frames and comparative metrics. By integrating this capability, ClariDoc will empower users to make data-driven decisions grounded in historical performance, thus facilitating continuous improvement in their contract management strategies.

Acceptance Criteria

Performance Trend Analysis for Contract Execution Times Over the Last Quarter

Given the user selects the last quarter as the time frame, when they generate a performance trend report, then the report should display average contract execution times categorized by each month within the quarter, with the ability to visualize the data in a graph.

Comparative Analysis of Approval Rates Across Different Departments

Given the user selects multiple departments and a specific time frame, when they initiate the comparative analysis report, then the report should illustrate the approval rates for each department, highlighting any significant discrepancies in a side-by-side comparison format.

Reviewing Compliance Metrics Trends from Previous Years

Given the user selects a time frame covering the last two years, when they access the compliance metrics report, then the report should display compliance trends year-over-year, including visual representations of any improving or declining compliance rates.

Customizing Time Frame for Performance Report Generation

Given the user accesses the report generation tool, when they select a custom time frame for performance analysis, then the generated report should reflect the specified time frame's execution times and approval rates accurately for that range.

Identifying Anomalies in Contract Processing Times

Given the user generates a performance trend report, when anomalies in contract execution times are detected, then the system should flag these anomalies and provide suggested reasons based on historical data.

Exporting Performance Trend Reports to CSV Format

Given the user has generated a performance trend report, when they choose to export the report, then it should successfully download in CSV format with all relevant data intact and correctly formatted.

Integrating Reports with Business Intelligence Tools

Given the user finishes generating a performance trend report, when they opt to integrate this report with an external business intelligence tool, then the report data should seamlessly connect and update within the third-party tool without errors.

User Role-Specific Metrics

User Story

As a contract administrator, I want to view metrics that are specific to my role so that I can focus on the aspects of contract management that I am responsible for.

Description

The User Role-Specific Metrics requirement involves creating tailored dashboards and reports that provide performance metrics relevant to specific user roles within the organization. For example, contract administrators would see metrics pertinent to distribution and category performance, while compliance officers would focus on compliance-related statistics. This customization ensures users can access data that best supports their responsibilities, enhancing their operational efficiency and effectiveness. The implementation will require role-based access controls and the ability to filter data according to user roles, providing an improved user experience tailored to individual needs.

Acceptance Criteria

Dashboard Display for Contract Administrators

Given a user with the role of Contract Administrator, when they access the User Role-Specific Metrics dashboard, then they should see metrics related to contract distribution and category performance accurately displayed and updated in real-time.

Dashboard Display for Compliance Officers

Given a user with the role of Compliance Officer, when they access the User Role-Specific Metrics dashboard, then they should view compliance-related statistics that highlight current compliance rates and any potential gaps.

Dashboard Customization Options

Given any user role, when they navigate to the settings section of the User Role-Specific Metrics feature, then they should have the ability to customize their dashboard layout, adding or removing widgets relevant to their responsibilities.

Data Filtering by User Role

Given a user with a specific role, when they filter the metrics based on their role, then the displayed data should accurately represent only the metrics associated with that user's responsibilities and role.

Role-Based Access Control Implementation

Given a logged-in user, when they attempt to access the User Role-Specific Metrics feature, then access should be granted or denied based on the user’s designated role and permissions set in the system.

Exporting Role-Specific Reports

Given a user with permission to export metrics, when they select the export option from their User Role-Specific Metrics dashboard, then they should receive a downloadable report that accurately reflects the metrics displayed on their screen.

Mobile Compatibility of Dashboards

Given a user accessing the platform via a mobile device, when they open the User Role-Specific Metrics dashboard, then the layout and functionality should be fully responsive and usable on the mobile interface.

Compliance Score Calculation

User Story

As a legal team leader, I want to see a compliance score for our contracts so that I can focus on those that pose the highest risk for non-compliance.

Description

The Compliance Score Calculation requirement is defined as the development of a robust algorithm that assesses contract compliance based on defined criteria. This score will provide users with a quantifiable metric indicating the level of compliance across various contracts. The feature will consider multiple factors, such as timely approvals, adherence to internal policies, and regulatory requirements. Displaying this score prominently within the user interface will enable users to prioritize contracts based on compliance risks. This metric will facilitate better risk management and proactive compliance monitoring within legal teams.

Acceptance Criteria

Display of Compliance Score for Contracts

Given a contract with defined compliance metrics, when the contract is opened in the ClariDoc platform, then the compliance score should be displayed prominently within the user interface, reflecting the calculated score based on the algorithm.

Real-time Updates of Compliance Score

Given an updated contract that meets certain approval deadlines and compliance criteria, when changes to the contract are saved, then the compliance score should automatically recalculate and update in real-time without the need for manual refresh.

Historical Tracking of Compliance Scores

Given a contract's lifecycle from initiation to close, when the contract's compliance score is calculated, then the system should also log historical compliance scores for each phase of the contract's lifecycle, enabling users to track changes over time.

Compliance Score Prioritization Feature

Given a list of contracts within the ClariDoc system, when users view the contracts sorted by compliance score, then contracts should be prioritized based on the lowest compliance scores, highlighting those with the highest compliance risks first.

Adjustment of Compliance Criteria

Given that a user has administrative privileges, when the user modifies the compliance criteria within the ClariDoc settings, then the system should recalculate compliance scores for all contracts using the new criteria without errors.

Compliance Score Impact Analysis

Given a contract with the compliance score displayed, when the score is evaluated in the context of its compliance history, then the system should provide insights or suggestions for contract improvement based on previous compliance trends.

User Notification for Compliance Risks

Given that a compliance score drops below a defined threshold for a contract, when the change occurs, then the system should send a notification to the relevant users, alerting them of the increased compliance risk for proactive management.

Custom Reporting Tools

User Story

As a senior attorney, I want to create custom reports that showcase specific performance metrics so that I can present tailored insights during stakeholder meetings.

Description

The Custom Reporting Tools requirement aims to provide users with the ability to craft personalized reports that aggregate and analyze various lifecycle metrics according to their specific queries. This feature should allow users to choose metrics, define time frames, and format reports according to their needs. Custom reports can be generated for presentations, audits, or strategy meetings, enhancing the flexibility and utility of the data presented. This capability is crucial for users striving for detailed insights that standard reports may not cover, enabling a more tailored approach to contract management analytics.

Acceptance Criteria

User needs to generate a custom report that includes execution time and approval rates over the last quarter.

Given the user has access to the Custom Reporting Tools, when they select execution time and approval rates, define the time frame as the last quarter, and click 'Generate Report', then a report should be created with the selected metrics displayed accurately.

A legal team requires a tailored report for an upcoming audit that focuses on compliance metrics for the past six months.

Given the user navigates to the Custom Reporting Tools, when they select compliance metrics and define the time frame as the past six months, and choose to export the report in PDF format, then the report should be generated and available for download in the specified format.

A project manager wants to analyze trends in contract execution time over a specified fiscal year.

Given the user utilizes the Custom Reporting Tools, when they select execution time as a metric and specify the fiscal year as the time frame, then the system should accurately display the trend data in the generated report with appropriate visualizations.

A user plans to create a presentation that requires a report aggregating all lifecycle performance metrics for the past year.

Given the user selects all available lifecycle metrics and defines the time frame as the past year, when they click the 'Generate' button, then the system should compile the data and produce a comprehensive report formatted for presentation use.

A compliance officer needs to review previous reports for discrepancies in approval rates.

Given the user has access to the custom reports section, when they request reports on approval rates from the last two fiscal years, then the system should display a list of reports generated within that time frame, allowing the user to select and view any report for comparison.

A user wants to use saved report templates for recurring analysis each quarter.

Given the user has created report templates, when they navigate to the saved templates section, then they should be able to select a template and generate a report based on it with updated data for the current quarter.

A team wants to validate the generated reports for data accuracy before presenting them to stakeholders.

Given the user generates a custom report, when the report is displayed, then the user should be able to view a summary of the reported data, including the total counts, averages, and any anomalies flagged for further investigation.

Bottleneck Identification Tool

The Bottleneck Identification Tool analyzes the contract workflow to pinpoint stages that cause delays or inefficiencies. By visualizing these bottlenecks, users can implement process improvements and streamline workflows, ensuring faster contract execution and reduced cycle times.

Requirements

Real-time Workflow Visualization

User Story

As a contract manager, I want to see the real-time status of the contract workflow so that I can quickly identify any delays and take corrective actions to expedite the process.

Description

This requirement entails the development of a real-time visualization tool that dynamically displays the current state of the contract workflow. It should provide users with an intuitive interface that highlights the progress of each stage in the contract process, allowing for immediate identification of any delays or bottlenecks as they occur. This feature is integral to enhancing user productivity, as it empowers legal teams to take swift action in addressing issues, thereby ensuring smoother contract execution. Furthermore, it should integrate seamlessly with existing contract management functionalities, providing a comprehensive view of the entire lifecycle of contracts within ClariDoc.

Acceptance Criteria

Real-time visual update of contract statuses for legal team members during a contract negotiation meeting.

Given the user is on the real-time workflow visualization interface, when a contract status changes (e.g., from 'Under Review' to 'Approved'), then the interface updates to reflect this change instantly without needing to refresh the page.

Identifying and highlighting bottlenecks in the contract workflow process during peak workload periods.

Given the user accesses the visualization tool during a contract review cycle, when a stage is delayed for more than the set threshold time (e.g., 2 hours), then the affected stage is highlighted with a visual indicator (e.g., red color) to signify a bottleneck.

User's ability to view a comprehensive overview of all active contracts and their current states in the workflow at any given time.

Given a legal team member is logged into ClariDoc, when they navigate to the workflow visualization tool, then they should see a list of all active contracts along with their current status displayed clearly (e.g., in a dashboard format).

Ensuring the seamless integration of the real-time workflow visualization tool with existing contract management functionalities.

Given the user is utilizing the contract management system, when they switch to the workflow visualization tool, then they should have access to features like contract searching, filtering, and details without interruption or loss of data continuity.

Providing alerts for users when bottlenecks or delays exceed predefined limits.

Given the workflow visualization tool is active, when a contract stage is delayed beyond the specified limit (e.g., 1 day), then the system sends an automated alert to relevant team members notifying them of the delay.

Visual representation of the historical data regarding contract workflow efficiency over time to assist in process improvement analysis.

Given the user selects the historical data view in the workflow visualization tool, when they specify a date range, then the tool should generate and display graphs or charts showing average cycle times and bottleneck occurrences during that period.

User accessibility to the workflow visualization tool on multiple devices for enhanced mobility and usability.

Given the user accesses ClariDoc on different devices (e.g., desktop, tablet, mobile), when they open the workflow visualization tool on any device, then the interface should be responsive and maintain full functionality without any loss of features or usability.

Automated Bottleneck Reporting

User Story

As a legal team lead, I want to receive automated reports on bottlenecks in our contract workflows so that I can make data-driven decisions to enhance efficiency and streamline processes.

Description

This requirement involves creating an automated reporting system that analyzes contract processing data to identify stages that frequently result in delays. The system should generate regular reports outlining the specific bottlenecks, their frequency, and potential root causes. Users should be able to customize the reporting frequency and filter results by contract type, team, or time period. This feature is crucial for ongoing process improvement and helps ensure that the legal team continually optimizes their workflows based on evidence rather than anecdote. It will enhance strategic decision-making and resource allocation to improve overall efficiency.

Acceptance Criteria

User initiates a custom reporting request for bottlenecks through the Bottleneck Identification Tool interface.

Given the user accesses the reporting section, When they select specific filters (contract type, team, time period) and submission frequency, Then the system generates a report outlining identified bottlenecks within 5 minutes of submission, which includes their frequency and potential root causes.

Automated reports on contract processing data are generated and sent to a user's email.

Given the defined reporting frequency is set by the user, When the designated time arrives, Then the system sends a report via email that lists bottlenecks identified in the specified time frame and includes visualizations of the data.

User reviews the report generated by the Bottleneck Identification Tool to assess the efficiency of the contract processing stages.

Given the user opens the generated report, When they analyze the data presented, Then all bottleneck details, including their descriptions and possible solutions, should be clear, accurate, and actionable for enhancing workflow efficiency.

An administrator reviews the system's performance related to automated bottleneck report generation.

Given the performance metrics are accessible, When the administrator queries the system logs, Then it returns metrics showing report generation success rate of at least 95% without errors for at least two consecutive weeks.

User accesses a dashboard view for real-time tracking of bottlenecks.

Given the user navigates to the dashboard, When they select real-time tracking, Then the dashboard displays current bottlenecks, their status, and historical trends for at least the past month without lag.

User seeks assistance via help documentation regarding reporting customization options.

Given the user opens the help section, When they search for 'custom reporting options', Then the documentation provides clear instructions and examples that enable them to understand how to customize their reports.

Integration with external project management tools to report bottlenecks discovered through ClariDoc.

Given the user connects the Bottleneck Identification Tool with an external project management tool, When a new bottleneck is identified, Then it is automatically logged in the external tool with all relevant details within 10 minutes of identification.

User-Defined Workflow Adjustments

User Story

As a legal professional, I want the ability to customize my contract workflow steps so that I can adapt the process to better fit my team's specific needs and improve overall productivity.

Description

This requirement aims to implement functionality allowing users to define and modify the workflow steps in the contract processing based on their unique operational needs. The adjustable workflows should include the ability to add, remove, or rearrange stages of the contract lifecycle. This will enable users to customize their processes to better fit their organizational requirements and improve workflow efficiency. Additionally, this feature should include a user-friendly interface with drag-and-drop capabilities and a preview of how changes affect overall workflow dynamics, thus ensuring alignment with both individual and team objectives.

Acceptance Criteria

User Customizes Contract Workflow Steps

Given a user with appropriate permissions, when they access the workflow management interface, then they should be able to add new stages, remove existing stages, and rearrange the order of stages with drag-and-drop functionality, reflecting these changes in real-time.

User Preview Changes to Workflow

Given a user modifies a workflow stage, when they click on the 'Preview' button, then they should see a visual representation of the updated workflow with all stages and dependencies accurately displayed, ensuring understanding of changes before saving.

User Saves Customized Workflow

Given a user has made adjustments to the contract workflow, when they click the 'Save' button, then the system should save the new workflow settings and notify the user of successful updates, ensuring changes are persistent and retrievable.

User Reverts Workflow to Previous Version

Given a user has saved changes to the workflow, when they opt to revert to a previous version, then the system should restore the workflow to its last saved state, allowing the user to confirm restoration before finalizing the action.

System Guides User on Modifying Workflow

Given a user accessing the workflow adjustment tool, when they hover over any workflow stage, then a tooltip should appear providing information about the functionality of adding, removing, or rearranging stages, enhancing user understanding and usability.

User Shares Customized Workflows with Team

Given a user creates a custom workflow, when they select the 'Share' option, then they should be able to share the workflow with specific team members via email or in-app notifications, ensuring collaboration across the team.

User Accesses Workflow Change History

Given a user has modified a workflow, when they access the 'Change History' feature, then they should be able to view a complete list of changes made, including timestamps and user information, providing transparency and accountability.

Integration with Third-party Tools

User Story

As a user, I want ClariDoc to integrate with my existing project management tools so that I can streamline my workflow and reduce the need for manual updates across different platforms.

Description

This requirement focuses on the integration of ClariDoc with popular third-party business tools, such as project management software, email platforms, and document sharing services. This integration should allow users to synchronize contract data and updates in real-time across platforms, facilitating smoother collaboration without the need to switch between different tools. Ensuring compatibility with at least three commonly used tools will enhance user experience and streamline workflows, as users can access all necessary information from a single platform, thereby reducing potential frustration and inefficiencies.

Acceptance Criteria

User synchronizes contract data between ClariDoc and a project management tool via integration.

Given the user has logged into ClariDoc and the project management tool, When the user selects a contract to sync, Then the contract data should update automatically in both ClariDoc and the project management tool with no errors.

User receives real-time updates from ClariDoc to their email when contract statuses change.

Given the user has active email notifications enabled in ClariDoc, When a contract status is updated in ClariDoc, Then the user should receive an email notification with the updated status within 5 minutes.

User utilizes the integration to share a contract via a document sharing service.

Given the user is viewing a contract in ClariDoc, When the user clicks on the 'Share' option and selects a document sharing service, Then the contract should be successfully shared, and the user should receive a confirmation message.

User integrates ClariDoc with a new document sharing service and verifies data sync.

Given the user is in the integration settings of ClariDoc, When the user connects a new document sharing service, Then ClariDoc should display a success message, and the user should be able to see synced contract data in the document sharing service within 10 minutes.

Multiple users collaborate on a contract in ClariDoc while using integration with a project management tool.

Given multiple users are accessing a contract in ClariDoc, When one user makes a change to the contract, Then all users should see the change reflected in real-time across both ClariDoc and the project management tool.

User checks compatibility with third-party tools before integration in ClariDoc.

Given the user is in the third-party integration section of ClariDoc, When the user views the list of available integrations, Then the list should clearly indicate compatibility with at least three commonly used tools for contract management.

User sets up deadline alerts for a contract via integration with their calendar tool.

Given the user has set deadlines in ClariDoc, When the user integrates their calendar tool, Then the deadlines should be accurately reflected in the user's calendar within 15 minutes.

Alert System for Bottleneck Detection

User Story

As a contract administrator, I want to receive alerts about potential workflow bottlenecks so that I can proactively address issues before they affect contract timelines.

Description

This requirement encompasses the creation of an alert system that notifies users of identified bottlenecks in the contract workflow in real-time. It should utilize machine learning algorithms to predict potential bottlenecks based on historical data and current workflow trends. Users would receive alerts via email or in-app notifications, with recommendations on how to alleviate these bottlenecks based on past successful interventions. This proactive approach enhances responsiveness and encourages a culture of continuous improvement in contract processing time.

Acceptance Criteria

Real-time alert generation upon detecting a workflow bottleneck during contract review process.

Given a contract workflow being processed, when a bottleneck is detected by the system, then an alert is sent to the relevant users via email and in-app notification within 5 minutes of detection.

User receives actionable recommendations on alleviating identified bottleneck.

Given a user receives a bottleneck alert, when they open the alert notification, then they should see at least two recommended actions based on historical data to address the identified bottleneck.

Historical data is effectively utilized to predict potential bottlenecks.

Given the system has access to historical contract workflow data, when the machine learning algorithm analyzes this data, then it must accurately predict at least 80% of the identified bottlenecks in future workflows.

Users can customize alert settings for bottleneck notifications.

Given a user has access to alert settings, when they customize the frequencies and types of notifications for bottleneck alerts, then those settings should be saved and applied for all future alerts.

Testing the performance of the alert system under peak usage conditions.

Given the system is under peak operational conditions, when a bottleneck occurs, the alert system must respond within 5 minutes without performance degradation, ensuring all users receive notifications.

Users can view a history of previous bottleneck alerts and actions taken.

Given the user interface includes a history section, when a user accesses this section, then they should see a chronological list of past bottleneck alerts along with the corresponding actions taken to resolve them.

Integration of the alert system with existing team communication tools.

Given the company uses team communication tools, when a bottleneck alert is triggered, then the alert should also be published in the relevant team channel with all necessary details.

Renewal Optimization Insights

This feature offers data-driven recommendations for optimizing contract renewals based on historical performance and market conditions. Users can leverage insights to engage stakeholders proactively, ensuring timely renewals and minimizing lapses in agreements.

Requirements

Data-Driven Insights Generation

User Story

As a legal manager, I want to receive data-driven recommendations for contract renewals so that I can proactively engage with stakeholders and avoid lapses in agreements.

Description

The system shall analyze historical contract data and market conditions to provide actionable insights for optimizing contract renewals. This functionality will utilize machine learning algorithms to identify trends, risks, and opportunities within renewal agreements, thereby enabling users to make informed decisions. The insights generated will help legal teams to proactively engage with stakeholders, ensuring timely actions and minimizing the potential for contract lapses. By integrating seamlessly with ClariDoc’s existing analytics framework, this feature will enhance user experience and streamline the renewal process.

Acceptance Criteria

Users can access the tool to view renewal optimization insights based on historical contract data during the annual contract renewal planning meeting.

Given the user is logged into ClariDoc, when they navigate to the Renewal Optimization Insights section, then they should see a list of contracts due for renewal along with actionable insights derived from historical performance and current market analysis.

The legal team is assessing risk factors associated with contract renewals before discussing terms with stakeholders.

Given the contracts listed in the Renewal Optimization Insights, when the user clicks on a specific contract, then they should be presented with detailed risk factors and recommendations based on the analysis of historical data and market conditions.

The system sends alerts to users for contracts approaching their renewal date.

Given that a contract is nearing its renewal date, when the system processes contract data, then it should automatically generate an alert notification to relevant users at least 30 days prior to renewal.

A user wants to generate a report on renewal insights to present during a stakeholder meeting.

Given the user is in the Renewal Optimization Insights section, when they select the 'Generate Report' option, then a downloadable report should be created that includes insights, risks, and recommendations for all contracts due for renewal.

The legal team is reviewing insights and making strategic decisions regarding future contract terms based on data-driven insights.

Given users are reviewing the renewal optimization insights, when they conduct follow-up discussions with stakeholders, then they should report at least 90% confidence in decision-making effectiveness based on the insights generated by the system.

Stakeholder Engagement Alerts

User Story

As a contract administrator, I want to be alerted about approaching contract renewal deadlines so that I can engage stakeholders in a timely manner and prevent contract lapses.

Description

The system shall notify users of upcoming contract renewal deadlines and prompt engagement with relevant stakeholders. These alerts will be configurable, allowing users to set their own thresholds for notifications based on contract significance or risk levels. By ensuring that users are reminded of upcoming deadlines, this feature enhances the effectiveness of the renewal process and minimizes the risk of oversight. Integration with existing calendar tools and task management systems will provide additional utility and streamline user workflows.

Acceptance Criteria

User receives a notification alerting them of a contract renewal deadline one month in advance.

Given a contract renewal is one month away, when the alert system checks for upcoming deadlines, then the user should receive a configurable notification in their preferred format (email or app notification).

User can configure notification thresholds for contract renewal alerts based on contract significance.

Given a contract is marked with a significance level, when the user accesses the notification settings, then they should be able to select and save different alert thresholds (e.g., 30 days, 60 days) for their contracts.

User integrates calendar tools with the system for automatic reminder entries regarding contract renewals.

Given a user has connected their calendar tool to the ClariDoc system, when a contract renewal alert is triggered, then an event should automatically be added to their calendar with the relevant details of the contract renewal.

User engages stakeholders by being prompted with relevant contact details and action steps in the renewal alert.

Given a contract renewal alert is triggered, when the user receives the alert, then the system should display relevant stakeholder contact information and suggested action items to facilitate immediate engagement.

Users can access a dashboard view showing all upcoming contract renewal deadlines.

Given the user logs into their ClariDoc account, when they navigate to the renewal insights dashboard, then they should see a list of all upcoming contract renewal deadlines with corresponding significance levels.

System tracks and logs user interactions with contract renewal alerts for reporting purposes.

Given a user interacts with a renewal alert, when the action is taken (viewed, dismissed, or acted upon), then the system should automatically log this interaction in the user report for analysis.

Users receive escalation notifications if they do not engage with the initial contract renewal alert within a specified timeframe.

Given a user has not acted on a contract renewal alert within 48 hours, when the alert system checks for engagement, then the user should receive an escalation notification to prompt their action.

Performance Benchmarking Reports

User Story

As a compliance officer, I want to review benchmarking reports on contract renewals so that I can identify best practices and improve our renewal strategies.

Description

The system shall generate performance benchmarking reports that evaluate contract renewals against industry standards and historical data. This feature will allow users to assess renewal performance and identify areas for improvement. Reports will include key performance indicators (KPIs) such as renewal rates, compliance adherence, and financial impact assessments. By delivering these insights in an easy-to-understand format, ClariDoc will empower users to develop strategies that enhance compliance and optimize contract negotiations.

Acceptance Criteria

User generates a performance benchmarking report for the last quarter to assess renewal performance within their legal department.

Given a user is logged into ClariDoc, when they request a performance benchmarking report for the last quarter, then the system shall generate a report that includes renewal rates, compliance adherence, and financial impact assessments for that period.

User compares the generated performance benchmarking report against defined industry standards to identify areas for improvement.

Given a user has accessed the performance benchmarking report, when they review the report, then they can clearly see how their renewal rates and compliance adherence metrics compare to the predefined industry standards displayed in the report.

User exports the performance benchmarking report in a downloadable format for presentation to stakeholders.

Given a user is viewing the performance benchmarking report, when they choose to export the report, then the system shall allow the user to download the report in multiple formats (PDF, CSV) without data loss.

User analyzes key performance indicators (KPIs) from the report to inform strategy adjustments for upcoming contract negotiations.

Given a user is reviewing the performance benchmarking report, when they view the KPIs within the report, then they can clearly identify at least three actionable insights to improve future contract negotiations based on the report data.

User sets up automated alerts for future performance benchmarking report generation at specified intervals.

Given a user has set preferences for report generation, when the defined interval is reached (e.g., quarterly), then the system shall automatically generate the performance benchmarking report and notify the user via email.

User shares the generated performance benchmarking report with other team members for collaborative review.

Given a user has generated a performance benchmarking report, when they share the report with specified team members, then all recipients shall have access to view the report and provide comments directly within the document.

Dashboards for Lifecycle Overview

The Dashboards for Lifecycle Overview present a comprehensive visual summary of each contract's status across its lifecycle. Users can easily track progress, milestones, and upcoming deadlines at a glance, empowering them to manage contract portfolios more effectively.

Requirements

Contract Status Visualization

User Story

As a contract manager, I want to see a visual overview of all contract statuses so that I can easily identify which contracts need attention and manage my portfolio effectively.

Description

The Contract Status Visualization requirement will enable users to view a comprehensive visual summary of contract statuses, including stages such as 'Draft', 'Pending Approval', 'Active', and 'Expired'. The functionality will integrate seamlessly with the existing ClariDoc architecture, pulling data from the contract management system to deliver real-time updates. This capability is crucial for legal teams to monitor contract lifecycles at a glance and ensure nothing falls through the cracks, leading to improved compliance and risk management. By highlighting key milestones, users can proactively manage renewals, renegotiations, and other critical actions associated with contract management.

Acceptance Criteria

Contract Status Visualization for Monitoring Lifecycle Stages

Given a user is logged into ClariDoc, when they navigate to the Dashboard, then they should see a visual representation of all contracts categorized by their lifecycle stage: 'Draft', 'Pending Approval', 'Active', and 'Expired'.

Real-time Updates for Contract Status

Given a contract is updated in the management system, when the user views the Dashboard, then the contract's status should reflect the latest update in real-time without requiring a page refresh.

Milestone Alerts for Upcoming Deadlines

Given a user views the Contract Status Visualization Dashboard, when there are milestones approaching within the next 30 days, then the system should highlight those contracts and notify the user via an alert on the Dashboard.

Role-based Access to Contract Status Information

Given multiple users with different roles in ClariDoc, when they access the Dashboard, then each user should only see contract statuses and milestones pertaining to their permissions and responsibilities.

Filtering Contracts by Status and Date

Given a user wants to review contracts, when they apply filters for status ('Active', 'Expired') and a date range, then the Dashboard should only display contracts that meet those criteria.

Exporting Contract Status Data from the Dashboard

Given a user needs to share contract status information, when they click the export button on the Dashboard, then a downloadable report should be generated in CSV format containing all displayed contract statuses and milestones.

Milestone Tracking Alerts

User Story

As a legal team member, I want to receive alerts for upcoming contract milestones so that I don't miss critical deadlines and can take proactive actions.

Description

The Milestone Tracking Alerts requirement will allow users to set and receive notifications for key contract milestones, such as renewal dates, compliance reviews, and critical deadlines. This feature will utilize a customizable alert system that can send notifications via email, in-app messages, or push notifications. By integrating this functionality into ClariDoc, users will significantly reduce the risk of missing important dates and improve overall contract management efficiency. This proactive approach ensures that legal teams are constantly informed about deadlines that could impact contracts, thereby reducing legal risk and enhancing decision-making capabilities.

Acceptance Criteria

User sets a milestone tracking alert for a contract's renewal date.

Given a user is logged into ClariDoc, when they navigate to the contract detail page and select the 'Set Milestone Alert' option, then they should be able to specify the alert type (email, in-app, push notification), and the system should save the alert successfully with the correct details displayed in the alert settings.

User receives a notification for an upcoming renewal deadline.

Given a milestone alert is set for a contract's renewal date, when the renewal date is 30 days away, then the user should receive the specified notification type (email, in-app, push notification) detailing the upcoming renewal.

User modifies an existing milestone tracking alert.

Given a user has an existing milestone alert for a contract, when they choose to edit the alert settings, then they should be able to update the alert type and the notification timing, and the system should reflect these changes accurately.

User deletes a milestone tracking alert.

Given a user has a milestone alert set for a contract, when they select the 'Delete' option for that alert, then the alert should be removed from the system and no notifications should be sent in the future for that contract.

System displays a summary of all milestone tracking alerts.

Given a user is accessing the dashboard, when they navigate to the 'Milestone Alerts' section, then they should see a comprehensive list of all active alerts with details on contract names, alert types, and due dates.

User receives a reminder notification for a compliance review milestone.

Given a milestone alert is set for a compliance review, when the review date is 7 days away, then the user should receive the notification with detailed information regarding the compliance review requirements.

Portfolio Performance Metrics

User Story

As a legal analyst, I want access to performance metrics for my contract portfolio so that I can identify trends and optimize our contract management processes.

Description

The Portfolio Performance Metrics requirement will provide key performance indicators (KPIs) related to contract management, such as average time to contract execution, volume of contracts per quarter, and compliance rates. This feature will facilitate data-driven decisions by allowing users to analyze and optimize their contract management practices. The metrics will be visualized through graphs and charts on the dashboard, offering intuitive insights. By equipping legal teams with these insights, ClariDoc will enable them to enhance their workflow, identify areas for improvement, and ultimately lead to greater efficiency and risk mitigation.

Acceptance Criteria

Users can view and track Portfolio Performance Metrics on the dashboard.

Given that the user is on the dashboard, when they select the Portfolio Performance Metrics tab, then the dashboard should display the key performance indicators (KPIs) such as average time to contract execution, volume of contracts per quarter, and compliance rates in graphical format.

Users can filter Portfolio Performance Metrics by date range.

Given that the user is on the Portfolio Performance Metrics section of the dashboard, when they choose a specific date range from the filtering options, then the metrics displayed should update to reflect only the data within the selected date range.

Users receive alerts for impending deadlines flagged in the Portfolio Performance Metrics.

Given that there are upcoming deadlines within the contracts, when the user views the Dashboard, then they should see notification alerts indicating any contracts that are approaching their expiration or review deadlines.

Users can export Portfolio Performance Metrics data for reporting purposes.

Given that the user is displaying the Portfolio Performance Metrics on the dashboard, when they click on the 'Export' button, then the system should generate a downloadable report in CSV format containing all visible metrics data.

Users can switch between different visualization types for Portfolio Performance Metrics.

Given that the user is viewing Portfolio Performance Metrics, when they select a different chart type (e.g., pie chart, bar graph), then the dashboard should dynamically update to display the selected visualization type for the same data set.

Users can access detailed descriptions for each Portfolio Performance Metric.

Given that the user is on the Portfolio Performance Metrics dashboard, when they hover over any KPI, then a tooltip should appear with a detailed description of what the metric represents and how it is calculated.

Interactive Contract Timeline

User Story

As a contract administrator, I want an interactive timeline for contracts so that I can easily navigate and understand the history and changes of each contract over time.

Description

The Interactive Contract Timeline requirement will provide users with a graphical representation of each contract's lifecycle, showcasing critical events and changes over time. This timeline will allow users to click through and view detailed information on specific milestones, such as negotiations, approvals, amendments, and expirations. By integrating this interactive feature into ClariDoc, users will gain deeper insights into contract developments and their historical context, making it easier to manage and track contract changes. This feature enhances the user experience by providing clarity and accessibility to contract data.

Acceptance Criteria

User views the interactive contract timeline to assess the lifecycle of a specific contract.

Given a user is logged into ClariDoc, When the user selects a contract from the dashboard, Then the interactive contract timeline should display all critical milestones and events related to that contract.

User interacts with the timeline to view specific milestone details.

Given the interactive contract timeline is displayed, When the user clicks on a milestone, Then a detailed pop-up with information about that milestone should appear, including dates and relevant documents.

User navigates back to the timeline after viewing milestone details.

Given the user has viewed milestone details, When the user closes the details pop-up, Then the user should be returned to the interactive contract timeline without loss of context.

User wants to view multiple contracts' timelines simultaneously for comparison.

Given the user is on the dashboard, When the user selects multiple contracts and requests to view their timelines, Then the system should display a comparative interactive timeline for the selected contracts side by side.

User utilizes the timeline to identify upcoming contract expiration dates.

Given the interactive contract timeline is displayed, When the user views the timeline, Then any upcoming expiration dates must be visually highlighted in red.

User needs to filter contract timelines based on specific criteria such as status or date.

Given the user is viewing the interactive contract timeline, When the user applies a filter for specific criteria, Then the timeline should update to show only the contracts that meet the filter's conditions.

User shares the timeline view with team members for collaborative purposes.

Given the user has the interactive contract timeline displayed, When the user clicks the share button, Then the system should generate a shareable link or email option to send the timeline view to others.

Comprehensive Dashboard Customization

User Story

As a dashboard user, I want to customize my dashboard with relevant metrics and visualizations so that I can focus on the information that matters most to my role.

Description

The Comprehensive Dashboard Customization requirement will allow users to personalize their dashboards by selecting which metrics, alerts, and visualizations to display. This flexibility is crucial for accommodating different user needs, whether for detail-oriented management or high-level executive overviews. Users can drag and drop widgets or choose from predefined templates to tailor their dashboards. This enhancement will ensure that each user can focus on the information most relevant to their role, leading to more efficient contract oversight and management processes within ClariDoc.

Acceptance Criteria

User Customizes Dashboard with Preferred Metrics and Alerts.

Given a user is logged into ClariDoc, when they navigate to the 'Dashboard Customization' section and select metrics and alerts, then the customized dashboard should reflect the selected metrics and alerts immediately upon saving changes.

User Utilizes Drag and Drop Functionality for Dashboard Widgets.

Given the user is viewing the dashboard, when they drag a widget from the widget library and drop it onto the dashboard, then the widget should be positioned as per the user's action and saved in their preferences.

User Chooses Predefined Templates for Dashboard Layout.

Given a user is in the dashboard configuration page, when they select a predefined template and apply it, then the dashboard should be updated to reflect the layout and content of the selected template immediately.

User Saves Dashboard Customization Settings.

Given that a user has created a customized dashboard, when they click on the 'Save' button, then the system should save their customization settings and notify the user of a successful save.

User Receives Alert Notifications for Upcoming Deadline Metrics.

Given that a user has selected deadlines as a metric for their dashboard, when a deadline is within 3 days, then the user should receive an alert notification in their ClariDoc account and via email.

User Resets Dashboard to Default Settings.

Given a user wants to revert to the original dashboard settings, when they select 'Reset to Default' in the customization section, then all previous customizations should be cleared and the dashboard should restore to its default state.

User Filters Dashboard Data by Contract Status.

Given a user is viewing their dashboard, when they apply a filter for 'Active' contracts, then the dashboard should dynamically update to display only the active contracts and their relevant metrics.

Historical Performance Analysis

This feature enables users to review historical contract performance data to identify long-term trends and patterns. By understanding past outcomes, legal teams can make informed decisions for future contract strategies and negotiations, ultimately improving their success rates.

Requirements

Trend Analysis Dashboard

User Story

As a legal analyst, I want to access a trend analysis dashboard so that I can visualize historical contract performance data and identify trends that inform future contract strategies.

Description

The Trend Analysis Dashboard requirement entails creating a comprehensive visual interface within ClariDoc that allows users to access and analyze historical contract performance data. This component will provide customizable charts and graphs to illustrate key performance metrics over time, enabling users to spot trends, outliers, and patterns in contract negotiations and outcomes. By integrating this feature with other parts of the ClariDoc platform, users will benefit from a holistic view of contract data, which aids in strategic decision-making and enhances negotiation strategies. Moreover, this dashboard will support filtering options, allowing users to break down data by various parameters such as contract type, date range, and involved parties, ensuring tailored analysis based on user requirements.

Acceptance Criteria

As a legal analyst, I want to access the Trend Analysis Dashboard to review historical contract data for the past five years to identify trends in contract performance related to payment clauses.

Given that the user is logged into ClariDoc, when the user navigates to the Trend Analysis Dashboard, then the dashboard should load within 3 seconds and display historical contract performance data for the past five years.

As a contract manager, I want to filter the contract performance data by contract type on the Trend Analysis Dashboard to analyze trends specific to NDAs.

Given that the user is on the Trend Analysis Dashboard, when the user applies the 'NDA' filter, then only contracts categorized as NDAs should be displayed in the charts and graphs within 2 seconds.

As a legal team member, I want to visualize contract performance data over time to identify seasonal trends in contract negotiations.

Given that the user selects a date range from January 2020 to December 2023, when the user applies this date range, then the Trend Analysis Dashboard should display performance data over the selected range in graphical format, clearly showing trends.

As the lead attorney, I want to compare trends across different contract types in one view on the Trend Analysis Dashboard to evaluate overall negotiation success.

Given that the user selects multiple contract types (e.g., NDAs, sales contracts), when the user clicks 'Compare', then the dashboard should generate a comparative chart displaying performance metrics for all selected contract types on the same graph.

As a compliance officer, I want to receive alerts on the Trend Analysis Dashboard for any outlier performance metrics to act on potential risks.

Given that the user is viewing the Trend Analysis Dashboard, when there are performance metrics that fall outside predefined thresholds, then alerts should be visually highlighted on the dashboard in real-time as they occur.

As a project manager, I want to export the visual data from the Trend Analysis Dashboard to share with stakeholders for strategy discussions.

Given that the user is on the Trend Analysis Dashboard, when the user clicks the 'Export' button, then the data should be exported in a PDF format within 5 seconds, including all displayed charts and graphs.

As a legal strategist, I want the Trend Analysis Dashboard to provide tooltips that explain the metrics presented to enhance understanding among team members.

Given that the user hovers over any data point on the dashboard, when the tooltip appears, then it should accurately describe the metric in clear and understandable language.

Data Export Functionality

User Story

As a contract manager, I want to export historical contract performance data in different formats so that I can share insights with my team and stakeholders easily.

Description

The Data Export Functionality requirement will enable users to export compiled historical performance data from ClariDoc into various formats (such as CSV, Excel, or PDF) for external analysis and reporting. This feature is crucial for legal teams that may need to share insights with stakeholders who prefer offline access to data or require integration with other analytical tools. By facilitating data extraction in a user-friendly manner, this requirement enhances the overall usability of ClariDoc, allowing for seamless integration of contract data into existing workflows and reports. Additional options will include selecting specific data sets for export and preserving the formatting of visual outputs when exporting charts and graphs.

Acceptance Criteria

User wants to export all historical performance data to CSV format for offline analysis.

Given the user is logged into ClariDoc, When the user navigates to the Historical Performance Analysis section and selects 'Export to CSV', Then the system should generate a CSV file containing all relevant historical performance data according to the selected date range, and the export should complete without errors.

User needs to export specific data sets from historical performance data to Excel format.

Given the user has chosen specific filters and selected 'Export to Excel', When the user confirms the export, Then the system should generate an Excel file that contains only the filtered historical performance data, maintaining the original column formatting and allowing for sorting and filtering within Excel.

User requires to export a visual graph of contract performance to PDF for presentation purposes.

Given the user has generated a visual graph of historical contract performance, When the user selects the 'Export to PDF' option, Then the system should create a PDF file that preserves the graph's formatting and layout, ensuring it is suitable for printing and presentation.

User is exporting historical performance data but wants to include a summary report in the same export.

Given the user selects 'Export' and checks the option to include a summary report, When the user initiates the export, Then the system should generate a file that contains both the detailed historical performance data and a concise summary report on the first page of the export file.

User wants to verify the successful completion of a data export process.

Given the user has initiated an export process, When the export completes successfully, Then the system should display a confirmation message with download options, and the exported file should be available for immediate download in the user's browser.

User attempts to export historical data but encounters a system error.

Given the user tries to export data while the system is under maintenance or facing errors, When the user initiates the export, Then the system should display an appropriate error message indicating the issue, allowing the user to try again later.

Automated Insights Generation

User Story

As a legal advisor, I want to receive automated insights based on historical contract data so that I can improve our future contracting strategies and avoid past pitfalls.

Description

The Automated Insights Generation requirement involves developing a system that analyzes historical contract performance data and automatically generates insights and recommendations based on identified patterns and trends. This feature aims to simplify the decision-making process for legal teams by highlighting key areas of improvement, potential risks, and best practices derived from past performance. By leveraging machine learning algorithms, this functionality will provide actionable recommendations tailored to specific contract types and scenarios, thereby enhancing the strategic capabilities of the users. This feature will not only save time but also empower legal professionals to make better-informed decisions backed by data-driven insights.

Acceptance Criteria

Automated Insights Generation for Historical Contract Review

Given a legal team accessing the Automated Insights Generation feature, when they upload historical contract performance data, then the system should automatically analyze the data and generate insights and recommendations within 5 minutes, identifying at least 3 key areas of improvement.

Machine Learning Algorithm Effectiveness

Given historical contract data consisting of at least 500 contracts, when the legal team requests insights generation, then the machine learning algorithm should accurately identify patterns with an F1 score of at least 0.85 for predicting contractual risks.

User Interface for Insights Display

Given a user accessing the insights generated by the system, when they view the recommendations, then the interface should clearly display at least 5 actionable insights with relevant data visualizations and explanations related to contract types.

Error Handling in Data Upload

Given a legal team attempting to upload a corrupted historical contract performance file, when they submit the file, then the system should return a relevant error message and not proceed with insights generation until a valid file is uploaded.

Feedback Loop for Continuous Improvement

Given users who have utilized the insights from the Automated Insights Generation feature, when they provide feedback through a survey, then the system should record at least 80% positive feedback regarding the usefulness and accuracy of the insights within the first month of launching the feature.

Integration with Existing Contract Management System

Given a user from the legal team using an existing contract management system, when they initiate the insights generation request, then the feature should seamlessly integrate and use data from that system without manual data input.

Real-time Alerts for Insight Updates

Given ongoing contract negotiations, when the Automated Insights Generation identifies a significant trend relevant to current contracts, then the system should send real-time alerts to the legal team to ensure they are aware of potential risks or opportunities.

User Training and Onboarding Module

User Story

As a new user, I want an onboarding module that provides training on historical performance analysis features so that I can effectively leverage these tools without delays.

Description

The User Training and Onboarding Module requirement is designed to facilitate the quick adoption of the Historical Performance Analysis feature by new users. This module will provide guided tutorials, video training sessions, and resource materials to ensure legal teams fully understand how to utilize the trend analysis dashboard, data export functionality, and automated insights generation effectively. An intuitive onboarding experience helps reduce the learning curve and increases user confidence, ensuring that legal professionals can derive maximum value from ClariDoc’s capabilities immediately upon implementation. This module will be integrated into the ClariDoc platform for easy access and ongoing support.

Acceptance Criteria

User navigates to the User Training and Onboarding Module from the ClariDoc dashboard to learn about the Historical Performance Analysis feature.

Given the user is logged into ClariDoc, when they click on the 'User Training and Onboarding' module, then they should be redirected to a homepage with available guided tutorials, videos, and resource materials related to Historical Performance Analysis.

A user completes the introductory tutorial in the User Training and Onboarding Module.

Given the user is on the tutorial page, when they finish the introductory tutorial on Historical Performance Analysis, then they should receive a completion certificate and a prompt to proceed to the next available resource.

User requests help from the onboarding module while watching a training video.

Given the user is actively watching a training video, when they click on the 'Help' button, then a chat support window should open, allowing them to communicate with a support representative in real-time.

Users export data from the Historical Performance Analysis dashboard after completing the training module.

Given the user has completed the onboarding training, when they navigate to the Historical Performance Analysis dashboard and click on 'Export Data', then the data should be successfully downloaded in the desired format with no errors.

A new user accesses the automated insights generation feature after onboarding.

Given the user has completed the onboarding module, when they access the Historical Performance Analysis feature, then they should see the automated insights generated based on previously analyzed contracts within 5 seconds of accessing the dashboard.

Users provide feedback on the onboarding module's effectiveness after completing all resources.

Given the user has finished all tutorials and resources, when they are prompted to complete a feedback form, then they should have the option to rate their experience from 1 to 5 stars and provide additional comments.

Performance Metrics Alerts

User Story

As a legal operations manager, I want to receive alerts when contract performance metrics meet certain thresholds so that I can proactively address potential issues before they escalate.

Description

The Performance Metrics Alerts requirement is designed to notify users when certain predefined performance thresholds are met or missed based on historical contract analysis. This functionality will allow legal teams to set alerts for specific metrics such as contract renewal rates, compliance issues, or risk factors, ensuring they remain proactive in addressing potential problems. Alerts can be configured to be sent via email or in-app notifications, providing timely updates that allow users to take relevant actions based on real-time data. This proactive approach ensures that legal teams can respond swiftly to emerging trends or issues, thereby minimizing risks and enhancing overall performance management.

Acceptance Criteria

User receives a notification for a missed contract renewal rate threshold.

Given the historical performance data is available, When the contract renewal rate drops below the predefined threshold, Then the user should receive an email notification indicating the missed threshold and suggested actions.

User sets up a new alert for compliance issues.

Given the user is on the Performance Metrics Alerts settings page, When the user selects compliance issues and specifies a threshold, Then the system should save this alert configuration and confirm with a success message.

User checks triggered alerts in the application.

Given the user has previously configured performance metric alerts, When the user navigates to the alerts dashboard, Then the dashboard should display all triggered alerts with timestamps and relevant performance metrics.

User receives in-app notifications for risk factor thresholds.

Given that risk factor thresholds are defined in the system, When such a threshold is crossed in real-time, Then the user should receive an in-app notification reflecting the specific risk factor and recommended actions.

User acknowledges a past due compliance issue alert.

Given that a compliance issue alert has been sent to the user, When the user opens the alert notification and marks it as acknowledged, Then the alert should be updated to reflect its acknowledged status and removed from the active alerts list.

Historical Performance Review Reports

User Story

As a team leader, I want to generate customizable performance review reports so that I can present actionable insights to my legal team and stakeholders clearly.

Description

The Historical Performance Review Reports requirement encompasses generating detailed reports summarizing the insights gained from analyzing historical contract performance data. These reports will be customizable, allowing users to select specific metrics, time periods, and contract types to include in the analysis. This feature will be essential for legal teams during strategy meetings and evaluations, providing a concise summary of past performance and actionable data to back up decision-making processes. These reports can also be automatically scheduled and sent to stakeholders, ensuring timely distribution of critical information. Integration with ClariDoc’s existing reporting tools will create a seamless experience for users looking to leverage historical data.

Acceptance Criteria

Historical Contract Performance Review for Strategy Meetings

Given a user is logged into ClariDoc, When they navigate to the Historical Performance Analysis section and select specific metrics and time periods, Then a customizable report summarizing the selected data should be generated and displayed for review.

Automated Scheduling of Historical Performance Reports

Given a user has created a historical performance report, When they select the 'Schedule Report' option and define the frequency (daily, weekly, monthly), Then the system should automatically send the report to specified stakeholders at the scheduled times without errors.

Integration with Existing Reporting Tools

Given a user is accessing the reporting tools within ClariDoc, When they generate a Historical Performance Review Report, Then the report should seamlessly integrate with existing tools, allowing for easy exporting to PDF and sharing via email.

User Customization of Report Metrics

Given a user is in the report customization interface, When they select or deselect specific metrics and contract types, Then the system should adjust the report content in real-time to reflect those selections accurately with no discrepancies.

Historical Performance Reports for Stakeholder Review

Given a stakeholder receives a Historical Performance Review Report via email, When they open the report, Then it should include a clear summary of performance metrics and provide actionable insights formatted correctly and free of errors.

Error Handling in Report Generation

Given a user attempts to generate a report with invalid parameters (e.g., incorrect date range), When they click the 'Generate Report' button, Then the system should display a clear error message indicating the issue and prevent report generation until corrected.

Analysis of Historical Data for Future Contract Strategies

Given a legal team reviews the historical performance insights during a strategy meeting, When they reference the generated report, Then they should be able to identify at least three actionable strategies based on trends highlighted in the report.

Customizable Reporting Features

Customizable Reporting Features allow users to generate tailored reports based on specific contract parameters, timeframes, and performance metrics. This flexibility ensures that stakeholders receive the information they need to make strategic decisions, streamlining internal communications and enhancing transparency.

Requirements

Dynamic Report Generation

User Story

As a corporate legal manager, I want to generate customizable reports based on specific contract parameters, so that I can analyze contract performance and make more informed strategic decisions.

Description

The Dynamic Report Generation requirement enables users to create customized reports that extract specific contract-related data based on user-defined parameters such as contract types, dates, and relevant performance metrics. This functionality enhances decision-making by allowing stakeholders to efficiently visualize and analyze critical contract information tailored to their needs. By integrating with the existing data storage and analytics modules within ClariDoc, this feature will facilitate quick report generation directly from the document repository, improving both speed and accuracy. The expected outcome is to provide legal teams with a powerful tool to support strategic decisions, while promoting better internal communication and transparency across teams.

Acceptance Criteria

User creates a dynamic report to display all contracts expiring in the next quarter.

Given an authenticated user, when I specify the contract expiration date as the filter and select the next quarter, then the report should clearly list all contracts expiring in that timeframe including relevant details such as contract type and counterparties.

A user wants to generate a report that shows the total value of contracts categorized by type for the past year.

Given an authenticated user, when I select 'contract type' as a parameter and set the timeframe to the past year, then the generated report should accurately display the total value for each contract type and allow for easy visualization of data.

A manager needs to review a report on overdue contracts and their associated risks.

Given an authenticated manager, when I create a report filtering for overdue contracts, then the report must include a summary of each contract's risk assessment and overdue status, enabling quick decision-making on necessary actions.

An analyst is compiling a report to present contract performance metrics to stakeholders.

Given an authenticated analyst, when I select performance metrics such as 'on-time delivery' and 'contract value versus actual expenditure', then the report generated must provide a comparative analysis, highlighting key performance indicators in a visually clear format.

A compliance officer needs to generate a report to assess compliance with regulatory requirements for all active contracts.

Given an authenticated compliance officer, when I filter contracts based on their compliance status and current regulations, then the report must detail each contract's compliance standing along with summary notes on any identified gaps.

A user aims to customize a report template for repeated use in contract reviews.

Given an authenticated user, when I save a report with selected parameters and layout, then I must be able to retrieve this template for future report generations, ensuring consistent and efficient data presentation.

A stakeholder wants to receive automated alerts for key report updates.

Given an authenticated stakeholder, when I set up alerts for certain reports based on frequency and type of data changes, then the system must send notifications as configured, ensuring timely access to critical information.

Multi-Level Access Control

User Story

As a compliance officer, I want to control access levels for different users within the reporting features, so that I can ensure sensitive contract information is only accessible to authorized personnel.

Description

The Multi-Level Access Control requirement ensures that users can be assigned different access levels to the reporting features based on their role within the organization. This control mechanism will prevent unauthorized access to sensitive contract data and maintain confidentiality while allowing stakeholders to view reports relevant to their role. Integration with user account management systems will facilitate seamless implementation, ensuring that permissions are dynamically updated based on changes in user roles. This is essential for safeguarding sensitive information and ensuring compliance with legal standards.

Acceptance Criteria

Admin User Access to Custom Reporting Features

Given an admin user with full access rights, when they log into ClariDoc and navigate to the customizable reporting features, then they should be able to access all available reports and utilize all customizable options without restrictions.

Standard User Access Limitations

Given a standard user with limited permissions, when they log into ClariDoc and attempt to access the customizable reporting features, then they should only see the reports relevant to their role and not have the ability to access sensitive contract data.

Dynamic Role Change Update

Given a user whose role has recently changed, when the user logs into ClariDoc, then their access rights to the customizable reporting features should reflect their new role instantly, ensuring they can view or edit reports pertinent to their updated permissions.

Unauthorized Access Attempt

Given a user who is not assigned access to specific reporting features, when they attempt to access those features, then they should receive an error message indicating insufficient permissions and be redirected to their dashboard.

Role-Based Reporting Visibility

Given different user roles within the organization, when reports are generated, then each user should only see metrics and data applicable to their role, ensuring that all users have access to information relevant to their responsibilities without exposing sensitive data.

Audit Trail of Access Attempts

Given the need for compliance tracking, when a user accesses the customizable reporting features, then the system should log the access attempt, including user ID, role, timestamp, and outcome, for logging and auditing purposes.

Report Scheduling and Alerts

User Story

As a legal analyst, I want to schedule regular report generation and receive alerts for important contract deadlines, so that I can stay on top of compliance and manage risks effectively.

Description

The Report Scheduling and Alerts requirement allows users to set up automatic generation and delivery of specific reports at predefined intervals (daily, weekly, monthly). Along with this, users will receive alerts for key contract deadlines and important changes in contractual obligations. This feature will help users stay proactive in managing contracts and mitigating risks associated with missed deadlines or compliance requirements. The implementation will involve integration with the notification system to ensure timely alerts, making it a vital aspect of the overall reporting functionality.

Acceptance Criteria

User schedules a monthly contract compliance report to be automatically generated every month on the 1st, with alerts sent to the legal team when the report is ready for review.

Given the user has access to the reporting dashboard, when they set up a monthly report for contract compliance on the 1st, then the report should be generated automatically and an alert should be sent to the designated legal team members.

A user needs to receive alerts for contract deadlines, specifically for a contract that expires in 30 days, to ensure they have enough time to renegotiate or renew the contract.

Given a contract with a deadline is saved in the system, when the user sets a deadline alert for 30 days prior to expiration, then the user should receive an alert 30 days before the contract expires.

A user modifies the frequency of a scheduled financial report from monthly to weekly and wants to confirm that the updated schedule is correctly implemented without any discrepancies.

Given the user modifies the report schedule from monthly to weekly in the reporting settings, when the change is saved, then the system should update the schedule and confirm the new frequency in the reporting interface.

A user wants to ensure that the system generates a risk assessment report on a weekly basis, and they need to validate its timely delivery for business meetings.

Given the risk assessment report is scheduled to be generated weekly, when the report is due, then it should generate automatically and be delivered to the specified recipients at the predefined time.

The legal team requires confirmation that alerts for important changes in contractual obligations are both received and accessible within the system.

Given changes in contractual obligations are detected, when the user checks the alerts section, then they should see the alerts listed with relevant details such as date, contract involved, and nature of the change.

A user would like to generate a summary report based on performance metrics over the past quarter and set it to be delivered every Friday by 5 PM.

Given the user configures a quarterly performance metrics report for every Friday delivery at 5 PM, when the schedule is active, then the report should be generated automatically and sent to the user’s email every Friday at 5 PM.

A user checks the audit log to verify that a contract report was generated and alerts were sent as per the scheduled automation.

Given the user navigates to the audit log, when they review the entries for scheduled reports and alerts, then they should see a record of the report generation and alert notification timestamps corresponding to the correct contracts and schedules.

Visual Data Representation

User Story

As a project manager, I want to see graphical representations in my reports, so that I can quickly understand contract performance trends and present them to my team more effectively.

Description

The Visual Data Representation requirement enhances reports by providing users with graphical representations of data, such as charts and graphs, to illustrate trends and insights derived from contract performance. This requirement aims to improve the interpretability of data for stakeholders who may not be familiar with raw data formats. Integration with visualization libraries and tools will be necessary for creating dynamic and interactive graphics, making reports more engaging and easier to understand. The expected outcome is to facilitate better communication of insights within the organization.

Acceptance Criteria

User generates a customized report to visualize contract performance metrics for a quarterly review meeting.

Given that the user selects specific contract parameters and timeframes, When the user requests to generate the report, Then the report should include graphical representations such as charts and graphs illustrating the selected metrics accurately reflecting the underlying data.

A stakeholder accesses the generated report to discuss contract performance insights during a team meeting.

Given that the stakeholder opens the report, When they review the graphical data representations, Then they should be able to easily interpret trends and insights without reference to raw data formats.

The system integrates a visualization library to enhance the graphical representation of contractual data.

Given that integration with the selected visualization library is complete, When the user generates a report, Then the system should display dynamic and interactive graphics that accurately respond to user inputs.

A user customizes a report to include multiple performance metrics in the visual representation.

Given that the user specifies multiple performance metrics in the report customization options, When the user generates the report, Then the report should display all selected metrics in distinct, clearly labeled sections of the graphical representation.

Users receive deadline alerts visualized in the report highlighting contracts approaching expiration.

Given that the user generates a report within a specified timeframe, When the report is displayed, Then contracts approaching their expiration dates should be highlighted in the graphical representations for easy identification.

A user exports the report with visual data representations for external stakeholders.

Given that the user selects the export option, When they download the report in a compatible format, Then the exported file should preserve the graphical representations clearly for external viewing.

The system provides an option to filter visual data representations based on user-selected criteria.

Given that the user applies filters to their data in the report, When they request to update the visual representations, Then the system should refresh and display updated graphics based on the applied filters.

Export to Multiple Formats

User Story

As a legal department head, I want to export reports in different formats, so that I can share them easily with stakeholders who may not use ClariDoc.

Description

The Export to Multiple Formats requirement will enable users to export generated reports in various formats such as PDF, Excel, and CSV. This flexibility allows stakeholders to share reports easily and work with the data in their preferred tools or applications. The implementation will require compatibility with different file formats and may involve leveraging third-party libraries for efficient file conversion. This feature enhances usability and facilitates better collaboration among team members and stakeholders outside of the ClariDoc platform.

Acceptance Criteria

User exports a report containing compliance metrics in PDF format for internal review by the legal team.

Given that the user has generated a report, when they select the option to export, then the report is successfully saved as a PDF file and contains all specified metrics accurately.

A stakeholder requires an Excel document of the compliance report to perform further analysis on key performance indicators.

Given that the report is generated, when the user chooses to export to Excel, then the system converts the report into a compatible Excel format without data loss or corruption.

A legal assistant needs to share a simplified summary report with external partners in CSV format for integration into their systems.

Given a complete report generated, when the user selects to export to CSV format, then the exported file contains all relevant data fields formatted correctly for easy import by partner systems.

The system administrator wants to verify the compatibility of exported reports across various applications used within the organization.

Given a report exported in any format, when the report is opened in corresponding applications, then the report should display all data correctly without formatting issues.

Users need to quickly generate and share reports with different data parameters and characteristics.

Given that the user selects different parameters such as date range and performance metrics, when they export the report, then the report reflects the exact parameters chosen and retains all content integrity.

A project manager wants to receive a confirmation notice upon successful export of a report.

Given a report is being exported, when the export process is completed, then the system displays a confirmation message indicating successful export along with the format of the report.

User-Friendly Reporting Interface

User Story

As a junior legal associate, I want a simple and intuitive interface for generating reports, so that I can efficiently create the reports I need without extensive training.

Description

The User-Friendly Reporting Interface requirement focuses on designing an intuitive interface for generating and managing reports. This will involve user-centric design principles to ensure easy navigation, with clear options for selecting parameters, viewing generated reports, and accessing settings. By enhancing user experience through a streamlined interface, users will be more efficient in creating reports and interpreting data. This requirement is crucial for ensuring adoption and continuous use of the customizable reporting features within ClariDoc.

Acceptance Criteria

User initiates the report generation process from the dashboard after selecting the 'Reporting' module.

Given the user is on the ClariDoc dashboard, when they click on the 'Reporting' module, then the user-friendly reporting interface should load within 3 seconds without errors and feature clear navigation options to define report parameters.

User selects contract parameters and timeframe for a report generation.

Given the user is on the reporting interface, when they select specific contract parameters and a custom timeframe, then the interface should enable the 'Generate Report' button only when valid selections are made, ensuring all required fields are filled correctly.

User generates a report and accesses it from the generated report list.

Given the user has successfully generated a report, when they navigate to the 'Generated Reports' section, then the new report should appear in the list with a timestamp and summary details, and be accessible for viewing or downloading.

User customizes a report's display settings to improve readability.

Given the user is viewing a generated report, when they apply filters or change display settings (like sorting or grouping), then the report should update in real time to reflect these changes without requiring a page refresh.

User attempts to generate a report without filling in mandatory fields.

Given the user is on the reporting interface, when they click on 'Generate Report' without filling in mandatory fields, then the system should display an error message clearly indicating which fields are required and prevent report generation until those fields are filled.

User accesses settings to manage report templates and preferences.

Given the user is on the reporting interface, when they click on 'Settings', then they should be able to see options to manage report templates and user preferences with intuitive navigation and clear instructions on how to save changes.

User needs assistance with generating a report and accesses help documentation.

Given the user is on the reporting interface, when they click on the 'Help' icon, then the user should be directed to relevant help documentation that includes step-by-step guidance on using the reporting features effectively.

Integration with Workflow Tools

The Integration with Workflow Tools feature seamlessly connects Contract Lifecycle Analytics to broader project management and workflow platforms, enabling users to synchronize contract data and insights across their organization. This enhances collaboration and ensures that contract management aligns with overall business goals.

Requirements

Real-time Data Synchronization

User Story

As a contract manager, I want to automatically synchronize contract data with our project management tools so that my team can access the most up-to-date information without manual updates.

Description

This requirement focuses on establishing a seamless real-time data synchronization process between ClariDoc and various workflow tools such as project management software. By automating data exchange, this functionality ensures that any updates made within the contract lifecycle in ClariDoc are instantly reflected in the integrated platforms, thereby enhancing data accuracy across systems. This integration will reduce manual data entry errors, ensure consistency in contract-related information, and facilitate smoother collaboration among team members, leading to improved decision-making and compliance management.

Acceptance Criteria

User updates a contract clause in ClariDoc which should reflect in the connected project management tool within seconds.

Given a user has updated a contract clause in ClariDoc, when the update is saved, then the change should be reflected in the integrated project management tool within 5 seconds.

Multiple users are collaborating on the same contract in ClariDoc and making simultaneous updates that need to synchronize across all connected tools.

Given multiple users make changes to the contract simultaneously in ClariDoc, when any user saves their updates, then all changes should synchronize and be visible to all users in real-time across all integrated platforms.

A team member wants to verify the integrity of data synchronization after recent updates in ClariDoc.

Given that a contract has been updated in ClariDoc, when the user checks the status of the contract in the project management tool, then the data must match perfectly without any discrepancies.

A company wants to know if the real-time synchronization feature can handle large data updates efficiently.

Given a user uploads a large batch of contracts into ClariDoc, when most of the contracts are updated, then the system should synchronize the updates with the connected tools without timing out or experiencing delays exceeding 10 seconds.

A legal team needs to check for updates prior to a decision-making meeting based on contract modifications.

Given the updates have been made in ClariDoc, when the team checks their project management tool, then all relevant contract updates and their timestamps should be correctly reflected, ensuring the team has the latest information for the meeting.

Users need to ensure that the synchronization process does not lead to data loss during updates.

Given a user updates a contract detail, when the synchronization completes, then no information should be lost, and all previous version details should be retrievable if needed, confirming that all data is retained accurately.

User Authentication and Access Control

User Story

As a legal team member, I want to ensure that only authorized personnel can access sensitive contract information integrated with our workflow tools so that we maintain compliance and security.

Description

The User Authentication and Access Control requirement is designed to ensure that only authorized users have access to sensitive contract data shared across integrated workflow tools. This functionality will enable organizations to implement role-based access controls, ensuring compliance with legal and regulatory standards as well as internal security policies. This feature will provide users with secure login mechanisms, facilitate user permissions management, and deliver audit trails of user activity, ultimately enhancing the overall security posture of the contract management process.

Acceptance Criteria

User Authentication through Secure Login Process

Given a user attempts to access ClariDoc, when they enter their credentials in the secure login form, then they should be granted access to the system if their credentials are valid, or receive an error message if invalid.

Role-Based Access Control Implementation

Given a user with a specific role, when they attempt to access different sections of the integrated workflow tools, then they should only see and interact with the features and data allowed by their assigned role's permissions.

Audit Trail of User Activity

Given a user performs any action within the ClariDoc system, when the action is completed, then the system should log this action with a timestamp and user identifier, allowing administrators to review user activity for compliance purposes.

User Permissions Management Interface

Given an administrator is managing user accounts, when they modify user permissions in the settings panel, then the changes should be reflected immediately in user access rights without any delay.

Session Timeout for Inactive Users

Given a user is logged into ClariDoc, when there is no activity for a specified time period, then the system should automatically log out the user, ensuring sensitive information is protected from unauthorized access.

Visually Clear Error Messaging During Login

Given a user attempts to log in, when the login fails due to incorrect credentials, then the system should display a clear and informative error message indicating the reason for failure without disclosing sensitive information.

Multi-Factor Authentication Integration

Given a user is logging into ClariDoc, when they enter their credentials, then they should be prompted to complete a multi-factor authentication process to enhance security before accessing their account.

Notifications and Alerts

User Story

As a project coordinator, I want to receive alerts for contract deadlines and changes in status so that I can ensure our team stays on track with our obligations.

Description

This requirement entails implementing a notifications and alerts system that will provide users with timely updates on contract deadlines, changes, or critical compliance risks identified through the integration with workflow tools. Notifications will be customizable based on user preferences, ensuring that team members are informed of relevant changes in real time. This feature will facilitate proactive contract management, help avoid missed deadlines, and ensure that all stakeholders are aware of important developments regarding contract lifecycles.

Acceptance Criteria

Notification for Upcoming Contract Deadlines

Given a user has a contract with a deadline approaching in 7 days, when the system is active, then the user should receive an email notification about the upcoming deadline.

Alert for Changes in Contract Terms

Given a user is subscribed to a contract, when there are any changes made to the terms of the contract, then the user should receive an instant notification via the application and an email alert.

Customizable Notification Preferences

Given a user has access to notification settings, when they customize their notification preferences, then the system should allow them to choose their preferred notification method and frequency for each type of alert.

Alert for Compliance Risks Detected

Given the compliance monitoring is active, when a compliance risk is detected in a contract, then the relevant stakeholders should receive a high-priority alert instantly through the integrated workflow tools.

Real-time Collaborative Notifications

Given multiple users are collaborating on a contract, when one user makes any change to the contract, then all involved users should receive a real-time notification on their dashboard and via email.

Summary Report of Notifications

Given a user has received several notifications over a week, when they access the notifications summary, then they should see a consolidated view of all alerts, deadlines, and changes with timestamps.

Data Visualization and Analytics

User Story

As a legal analyst, I want to visualize contract performance data and compliance metrics through dashboards so that I can better communicate insights and recommendations to stakeholders.

Description

The Data Visualization and Analytics requirement involves creating intuitive dashboards and reporting tools that allow users to visualize contract data and insights from integrated workflow tools. This feature will empower users to analyze contract performance metrics, compliance statuses, and operational efficiencies through graphical representations. By transforming raw data into actionable insights, this requirement will enhance strategic decision-making, improve contract lifecycle management, and align contract management activities with business objectives.

Acceptance Criteria

User views the intuitive dashboard to analyze contract performance metrics in real-time during a strategic meeting.

Given that the user has access to the dashboard, when they select contract performance metrics, then relevant visualizations such as charts or graphs should display accurate and updated performance data.

A legal team member generates a compliance report using the analytics tools to assess contract compliance status before a quarterly review.

Given that the user initiates a compliance report, when they select the relevant contracts, then the report should compile all necessary compliance data into a downloadable format with no discrepancies.

The user sets up automated alerts for contract deadlines and compliance gaps while managing multiple contracts.

Given that the user configures alerts for specific contracts, when the deadlines and compliance metrics approach a designated threshold, then the user should receive timely notifications via email or in-app alerts.

A project manager integrates contract data visualization with existing project management software to monitor project timelines.

Given that the integration is established, when the user accesses the project management software, then contract-related visualizations should reflect in real-time, showing contract milestones alongside project tasks.

The end-user trains new team members on how to utilize the data visualization and analytics feature effectively.

Given that the user accesses the training module, when they complete the interactive training session, then they should be able to successfully demonstrate how to generate and interpret contract analytics dashboards based on test cases provided.

During a quarterly review, the legal team's data visualization tools are used to present insights to executive leadership.

Given that the legal team is preparing for the review, when they present the dashboard visualizations, then the insights should be clearly understandable, actionable, and support strategic discussions, validated by feedback from executive attendees.

A user utilizes the analytics feature to identify bottlenecks in contract approval processes.

Given that the user analyzes the workflow analytics, when they apply filters to view the data, then the system should highlight bottlenecks accurately based on predefined performance metrics, enabling strategic interventions.

Multi-Platform Compatibility

User Story

As a sales executive, I want to access contract data from my mobile device as well as on my desktop so that I can stay informed and responsive, even when I am away from the office.

Description

This requirement seeks to ensure that ClariDoc's integration with workflow tools is compatible across various platforms, including web and mobile devices. By supporting cross-platform functionality, this feature will provide users with the flexibility to access their contract data anytime and from any device, thereby enhancing productivity and user experience. This will involve testing and optimizing the interface for both desktop and mobile environments to guarantee a seamless experience regardless of the platform used.

Acceptance Criteria

User accessing ClariDoc on a mobile device to review contract documents while in a meeting.

Given the user has a mobile device with ClariDoc installed, when they log in and access their contract dashboard, then they should be able to view, edit, and comment on contract documents without any lag or functionality loss.

User accessing ClariDoc on a web browser to generate a compliance report after reviewing contracts.

Given the user is logged into ClariDoc via a web browser, when they navigate to the reporting section and select 'Generate Compliance Report,' then the system should generate the report accurately based on the filters applied, within 2 minutes.

User switches from the mobile app to the desktop app to continue working on a contract analysis.

Given the user has edited a contract in the mobile app, when they switch to the desktop app and log in, then the latest version of the contract should automatically sync, reflecting all previous changes made on the mobile device without data loss.

User receives deadline alerts for contracts on both mobile and desktop platforms.

Given the user has set deadline alerts for their contracts, when a deadline approaches, then the user should receive a notification on both their mobile device and desktop, ensuring they are aware of the upcoming deadlines regardless of the platform.

Admin sets up user roles and permissions on both mobile and desktop versions of ClariDoc.

Given the admin is logged into ClariDoc, when they assign a new user role and permissions, then the changes should reflect instantly on both the mobile and desktop platforms, allowing the user to access features as per the assigned role.

User collaborates with team members using the annotation feature on a contract from either platform.

Given the user annotates a contract on the desktop version, when the annotated contract is accessed via the mobile app, then all annotations should be visible and editable, ensuring seamless collaboration between platforms.

User logs in to ClariDoc from different devices throughout the day for contract management tasks.

Given the user logs into ClariDoc on multiple devices (desktop and mobile), when they log out from one device, then their session should remain active on the other device for up to 30 minutes before requiring a re-login.