TaskBuddy

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Product Details

Name

TaskBuddy

Tagline

Collaborate Effortlessly, Achieve Exceptionally

Collaboration Chris

Name: Collaboration Chris
Description: Collaboration Chris is a digital-savvy professional working at a mid-sized tech startup. He consistently seeks tools that enhance team productivity and streamline communication. Chris engages with TaskBuddy daily to manage his projects and ensure that all team members are aligned on their tasks. His role requires him to coordinate between departments, making effective collaboration paramount to his success. He values real-time updates and easy integration with other tools to keep workflows seamless.
Demographics: Age: 32, Gender: Male, Education: Bachelor's Degree in Business Administration, Occupation: Project Manager, Income Level: $75,000 annually
Background: Chris grew up in a suburban environment, developing a passion for technology and organization at a young age. He pursued a degree in Business Administration, where he honed his skills in project management. Starting his career as a marketing intern, Chris quickly climbed the ranks due to his ability to manage team dynamics and integrate new tools that enhanced efficiency. Outside of work, he enjoys informally mentoring juniors and participating in tech meetups.
Psychographics: Chris values collaboration and believes that teamwork is essential for success. He is motivated by efficiency and strives to eliminate any roadblocks that hinder productivity. His interest in technology drives him to explore new software solutions that can improve workflow and accountability. He appreciates transparency in team communication and values prompt feedback.
Needs: Chris needs a platform that supports team collaboration, seamless communication, and effective task management. He requires tools that allow for easy task delegation and comprehensive visibility of project timelines to effectively manage cross-departmental collaboration.
Pain: Chris often faces challenges with miscommunication among team members, leading to project delays and frustration. He struggles with integrating multiple tools and often finds it difficult to get comprehensive insights into project progress across different teams.
Channels: Chris primarily uses online channels such as email, collaborative tools like Slack, and platforms such as LinkedIn for professional advice. He often seeks information through tech blogs and product reviews to compare different project management tools.
Usage: Chris uses TaskBuddy daily, engaging with the tool for about 4-5 hours a day, especially during project planning and execution phases. He relies on it for real-time updates and to communicate with his team, often accessing it during meetings and remote work sessions.
Decision: Chris makes decisions based on team feedback, current project needs, and software compatibility with existing tools. He also considers user reviews and trials to ensure that the tool he chooses will genuinely enhance productivity for his team.

Remote Rachel

Name: Remote Rachel
Description: Remote Rachel is a dedicated freelancer who specializes in graphic design. She juggles multiple projects for various clients across different time zones, requiring a robust task management tool to keep everything organized. TaskBuddy helps Rachel manage her tasks efficiently, set reminders for deadlines, and keep in touch with her clients through integrated chat features.
Demographics: Age: 29, Gender: Female, Education: Associate Degree in Graphic Design, Occupation: Freelance Graphic Designer, Income Level: $50,000 annually.
Background: Rachel grew up in a creative household, always encouraged to explore her artistic talents. After earning her degree in Graphic Design, she decided to freelance, valuing the flexibility it provided. She has built a diverse portfolio over the years and often attends online webinars to further her skills. Rachel enjoys staying updated with design trends and networking with other creatives in the industry.
Psychographics: Rachel is motivated by creativity and autonomy; she values tools that allow her to express her talents while maintaining a structured approach to project management. She believes that effective communication is crucial to satisfying her clients and takes pride in delivering projects on time.
Needs: Rachel needs a project management tool that allows her to visualize her workload, set reminders for deadlines, and communicate easily with clients. She seeks a platform that seamlessly integrates with design software she frequently uses and enables easy management of multiple client projects.
Pain: Rachel faces challenges with disorganized task lists and the lack of effective communication with clients, leading to delays and misunderstandings. She often struggles with managing deadlines across different projects and keeping track of client expectations.
Channels: Rachel primarily uses online platforms like Instagram and Behance to showcase her work. She actively engages on freelance marketplaces and uses email for communication with clients. She also utilizes forums and design blogs for insights and inspiration.
Usage: Rachel uses TaskBuddy multiple times a day to track her tasks and deadlines, averaging 3-4 hours of engagement daily, especially during peak project periods. She frequently utilizes the integrated chat function for client communication and to clarify project details.
Decision: Rachel often chooses tools based on user-friendliness, integrations with her design software, and value for money. She likes to read user testimonials and often consults fellow freelancers before committing to a new tool.

Analytics Andy

Name: Analytics Andy
Description: Analytics Andy is a data-driven business analyst in a growing e-commerce company. He relies on TaskBuddy to assess project progress and align team efforts with the company's strategic goals. Andy values analytics and reporting features that help him provide insights into the team’s performance and deliver data-backed recommendations.
Demographics: Age: 38, Gender: Male, Education: Master's Degree in Data Science, Occupation: Business Analyst, Income Level: $85,000 annually
Background: Andy grew up in a family of engineers, naturally gravitating towards numbers and data analysis. He pursued a Master's degree in Data Science and started his career in market research. As a business analyst, he combines his analytical skills with business strategies to drive performance. Outside work, he enjoys attending data science conferences and experimenting with data visualization tools.
Psychographics: Andy is passionate about data and believes in making informed decisions based on comprehensive analysis. He values organizations that leverage data to improve efficiency and is continuously seeking ways to enhance his company’s performance. He enjoys exploring new methodologies and software that can improve organizational processes.
Needs: Andy needs a project management tool that provides robust analytics and reporting capabilities. He seeks features that allow him to track team performance and productivity trends to effectively communicate insights to upper management.
Pain: Andy often contends with a lack of real-time data on project progress, leading to challenges in making informed recommendations. He also struggles with consolidating data from different platforms, making it hard to present cohesive reports to stakeholders.
Channels: Andy primarily uses professional networks like LinkedIn and data-driven forums to stay updated on industry trends. He also relies on email and collaboration tools for communication within his team.
Usage: Andy uses TaskBuddy several times a week, typically dedicating 2-3 hours for major project updates or analytics reviews. He regularly gathers data to compile reports and assess project efficiency and team performance.
Decision: Andy bases his tool decisions on technical specifications, data reporting capabilities, and integration with existing analytics software. He values peer recommendations and thorough product evaluations before settling on a choice.

Startup Steve

Name: Startup Steve
Description: Startup Steve is a visionary founder of a new tech startup focusing on AI solutions. As the leader of a small team, he uses TaskBuddy to organize tasks, delegate responsibilities, and monitor his team's progress in launching new products. Steve appreciates innovative solutions that help streamline processes and promote collaboration.
Demographics: Age: 34, Gender: Male, Education: Bachelor's Degree in Computer Science, Occupation: Founder/CEO, Income Level: $100,000+ annually
Background: Steve’s entrepreneurial spirit was evident from an early age, as he started his first business selling custom-built computers in high school. He studied computer science and worked in various tech jobs before starting his own company. His passion for innovation drives him, and he frequently mentors aspiring entrepreneurs. In his free time, Steve enjoys reading tech biographies and networking at startup events.
Psychographics: Steve is driven by innovation and success. He values collaboration and believes that a strong team is essential for achieving his goals. He is always on the lookout for new tools and methodologies to enhance productivity and efficiency within his startup.
Needs: Steve needs a project management tool that allows for easy task delegation, project tracking, and effective communication among team members. He looks for features that enable him to scale operations while maintaining oversight on productivity and project timelines.
Pain: Steve struggles with managing a growing team and keeping everyone aligned on their goals. He faces challenges with task tracking and finding effective communication methods that fit a remote and in-office hybrid model.
Channels: Steve engages with online communities via platforms like Reddit and LinkedIn to connect with other founders and entrepreneurs. He also utilizes newsletters and webinars for insights into startup growth strategies.
Usage: Steve uses TaskBuddy multiple times daily, often dedicating 3-4 hours when managing tasks and collaborating with his team. He relies on the tool for tracking progress during product launches and maintaining clear communication during meetings.
Decision: Steve makes decisions based on product scalability, ease of use, and potential for integration with other tools. He values recommendations from fellow entrepreneurs and seeks user testimonials to confirm the tool's effectiveness.

Event Planner Emma

Name: Event Planner Emma
Description: Event Planner Emma orchestrates corporate events and conferences for a consultancy firm. She relies on TaskBuddy to manage the many moving parts involved in planning events, ensuring all team members are on task and deadlines are met. Emma appreciates the ability to track project milestones and ensure client satisfaction.",
Demographics
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Product Ideas

Unified Onboarding Experience: A centralized onboarding module within TaskBuddy that combines interactive tutorials, resource links, and personalized task lists for new users. This feature ensures that all user types, including Team Members and Freelancers, can start using the platform effectively and without confusion, significantly increasing the speed and ease of adoption.
AI-Powered Task Insights: An AI-driven feature that analyzes user behavior and project data within TaskBuddy to provide tailored insights, productivity suggestions, and deadlines forecasts. This tool would help users, particularly Analytics Andy and Project Coordinators, make informed decisions about resource allocation and project planning based on past performance metrics.
Customizable User Roles: This feature allows administrators and project leads to create fully customizable user roles that define permissions, access to tools, and features in TaskBuddy. This enhances security and functionality for various user types such as Small Business Owners who need to manage who can see what in their projects, making TaskBuddy more adaptable to diverse business needs.
Virtual Collaboration Spaces: TaskBuddy can introduce virtual collaboration rooms where team members can meet, brainstorm, and discuss tasks in real-time via video calls integrated directly into the platform. This addresses the needs of Remote Rachel and other remote workers by facilitating seamless communication while keeping all project-related discussions organized in one space.
Gamification of Tasks: Integrating gamification elements into TaskBuddy to enhance user engagement and productivity by rewarding users with points, badges, and leaderboards for task completion and collaboration. This feature aims to motivate Teams and Freelancers, making daily project management more enjoyable and encouraging healthy competition.
Intelligent Notification System: AI-assisted notifications that tailor alerts based on user behavior and preferences, reducing information overload while keeping users informed about relevant updates, deadlines, and task changes. This would optimize user experience for all personas, such as Team Members and Project Coordinators, ensuring they receive only the most pertinent information.

Product Features

Interactive Learning Hub

An intuitive collection of interactive tutorials and guides that cater to various user roles, helping new users navigate TaskBuddy effectively. This feature ensures an engaging and immersive learning experience, making it easier for users like Project Coordinators and Team Members to get up to speed quickly and confidently.

Requirements

Interactive Tutorial Modules

User Story: As a new Project Coordinator, I want to access interactive tutorials so that I can learn how to use TaskBuddy quickly and effectively without feeling overwhelmed.
Description: The Interactive Tutorial Modules requirement entails the development of a series of engaging, interactive tutorials tailored for various user roles within TaskBuddy. Each module will cover essential features and functionalities, ensuring users can easily navigate the platform and utilize its tools effectively. The tutorials will include video demonstrations, step-by-step guides, and quizzes to reinforce learning. This requirement aims to enhance user onboarding by providing a structured and immersive learning experience, ultimately leading to faster adaptability and increased user satisfaction within the TaskBuddy ecosystem.
Acceptance Criteria: Project Coordinator initiates the Interactive Tutorial Modules for a new user to help them understand the features of TaskBuddy.

Given that the Project Coordinator is logged into TaskBuddy, when they access the Interactive Learning Hub, then they must be able to view all available tutorial modules categorized by user role.

A new user completes an interactive tutorial module as a part of their onboarding process.

Given that a new user selects a tutorial module, when they complete the module, then they must be able to assess their understanding through a quiz with at least 80% score to unlock further modules.

The interactive tutorial modules include visual aids that enhance user understanding of the platform functionalities.

Given that a user is using the interactive tutorials, when they view the tutorial content, then each module must include video demonstrations and step-by-step text guides to complement the learning experience.

Interactive tutorial modules are designed to accommodate users who have different learning preferences.

Given that a user is on a tutorial module, when they interact with the module, then the system should provide both visual (video) and text-based learning options to cater to different learning styles.

The system tracks user progress through the Interactive Tutorial Modules to ensure users are engaging with the content effectively.

Given that a user is progressing through a tutorial module, when they complete a module, then the system should log their completion and provide a progress overview accessible to the user and the Project Coordinator.

The effectiveness of the interactive tutorial modules is evaluated through user feedback.

Given that a user has completed an interactive tutorial module, when they submit their feedback, then the system must record user feedback and provide analytics on user satisfaction for continuous improvement.

The interactive tutorial modules provide accessibility features for users with disabilities.

Given that a user with disabilities is accessing the tutorials, when they navigate through a tutorial module, then the system should ensure compatibility with screen readers and provide alternative text for all visual content.

Role-Specific Guides

User Story: As a Team Member, I want role-specific guides so that I can find the information relevant to my tasks and responsibilities within TaskBuddy effortlessly.
Description: The Role-Specific Guides requirement focuses on creating specialized guides for different user roles, including Project Coordinators, Team Members, and Administrators. Each guide will provide comprehensive instructions and best practices tailored to the user's specific responsibilities within TaskBuddy. This feature will include downloadable resources, visual aids, and FAQs, ensuring that users can find the information they need to perform their tasks efficiently. By providing targeted information, this requirement aims to reduce confusion and increase productivity among various user roles.
Acceptance Criteria: Role-Specific Guides for Project Coordinators

Given a Project Coordinator is logged into TaskBuddy, when they navigate to the Learning Hub and select the Project Coordinator guide, then they should see a comprehensive guide with step-by-step instructions, visual aids, and downloadable resources relevant to their role.

Role-Specific Guides for Team Members

Given a Team Member is accessing TaskBuddy, when they open the Learning Hub and access the Team Member guide, then they should be able to find tailored instructions and best practices that help them understand their tasks effectively within the platform.

Role-Specific Guides for Administrators

Given an Administrator is using TaskBuddy, when they click on the Learning Hub and select the Administrator guide, then they should see a complete set of resources that include FAQs, visual aids, and downloadable content specific to administrative tasks.

Feedback Collection on Role-Specific Guides

Given users have engaged with the Role-Specific Guides, when prompted, then at least 80% of users should report that the guides were clear and helpful in performing their tasks within TaskBuddy.

Search Functionality for Guides

Given a user is looking for information within the Learning Hub, when they enter keywords related to their user role into the search bar, then relevant role-specific guides should be returned in the search results.

Update Notification for Role-Specific Guides

Given updates are made to a Role-Specific Guide, when a user accesses the guide, then they should see a notification indicating that the content has been updated since their last visit.

Usability Testing for Role-Specific Guides

Given a group of new TaskBuddy users, when they are asked to navigate through the Role-Specific Guides, then they should be able to complete typical tasks without additional assistance, achieving a success rate of at least 90%.

Integrated Chat Support

User Story: As a new user, I want to access integrated chat support while using tutorials so that I can get immediate help with my questions and challenges.
Description: The Integrated Chat Support requirement aims to provide real-time assistance through an embedded chat feature within the Learning Hub. Users will be able to interact with support personnel or access community-driven help for immediate guidance while using tutorials and guides. This feature will enhance the user learning experience by allowing users to ask questions, clarify doubts, and receive support without leaving the learning module. By integrating chat support, TaskBuddy will foster a more supportive learning environment and address user challenges promptly.
Acceptance Criteria: Users access the Integrated Chat Support feature while navigating a tutorial in the Learning Hub to seek immediate assistance with a task they are struggling with.

Given a user is viewing a tutorial, when they click on the chat support icon, then a chat window should open and display options to connect with support or view community help articles.

A user sends a message through the Integrated Chat Support asking for clarification on a specific tutorial step and expects a quick response.

Given a user sends a message via chat support, when the message is submitted, then the user should receive a response from support personnel within 3 minutes.

A user searches for frequently asked questions in the chat support interface while completing a tutorial.

Given a user is using the Integrated Chat Support, when they type a question in the chat, then the system should automatically suggest relevant FAQs from the community knowledge base and display them in the chat.

Users provide feedback on their chat support experience after interacting with support personnel.

Given the user finishes their chat session, when they are prompted to rate the support received, then they should be able to submit a rating from 1 to 5 and an optional comment.

A user escalates a support request after receiving an unsatisfactory response from the initial chat inquiry.

Given a user is unsatisfied with the chat response, when they select the 'escalate' option in the chat window, then their request should be logged and forwarded to a senior support member within 5 minutes.

Multiple users join the chat support feature concurrently while engaging with different sections of the Learning Hub.

Given multiple users are using the chat support feature, when they send messages, then each user should receive individual responses without any cross-communication issues within the chat interface.

Users receive notifications for any new updates or changes to the Learning Hub resources via chat support.

Given a user is active in the Integrated Chat Support, when a new update is made to the Learning Hub, then the user should receive a notification detailing the changes in the chat window.

Feedback Mechanism

User Story: As a user, I want to provide feedback on the tutorials I’ve completed so that the learning materials can be improved for future users.
Description: The Feedback Mechanism requirement focuses on enabling users to provide feedback on the tutorials and guides available in the Interactive Learning Hub. This feature will include rating systems, comment sections, and suggestions forms to gather insights from users about the effectiveness and clarity of the learning materials. Analyzing user feedback will help improve the quality of the content and address areas requiring enhancement, ensuring the tutorials remain relevant and useful. This iterative improvement will cater to evolving user needs and contribute to a continuously better learning experience.
Acceptance Criteria: User submits feedback on a tutorial through a comment section.

Given a user is viewing a tutorial, when they enter a comment in the feedback section and click submit, then the comment should be saved and displayed under the tutorial for other users to view.

User rates a tutorial using a star rating system.

Given a user is on a tutorial page, when they select a star rating from 1 to 5 and click submit, then the rating should be recorded in the database and the average rating displayed on the tutorial page.

User submits a suggestion for additional content in the feedback mechanism.

Given a user is on the feedback page, when they fill out a suggestion form and click submit, then the suggestion should be stored and acknowledged with a confirmation message.

Admin reviews the collected feedback on tutorials.

Given an admin accesses the feedback dashboard, when they filter feedback by tutorial, then all comments, ratings, and suggestions for that tutorial should be displayed in an organized manner.

User receives confirmation after submitting feedback.

Given a user submits feedback through the comment or suggestion form, when the submission is successful, then the user should see a confirmation message indicating their feedback has been received.

User views feedback from other users on tutorials.

Given a user is on a tutorial page, when they scroll down to the feedback section, then they should be able to see comments and ratings submitted by other users, sorted by most recent.

System administrator generates a report on user feedback trends.

Given the admin selects a date range for feedback analysis, when they generate the report, then it should include the total number of feedback entries, average ratings, and common themes from suggestions.

Progress Tracking

User Story: As a user, I want to track my learning progress in the Interactive Learning Hub so that I can stay motivated and see how far I've come in mastering TaskBuddy.
Description: The Progress Tracking requirement will allow users to monitor their learning journey through the Interactive Learning Hub. By implementing a visual progress indicator, users can see which tutorials they have completed and which ones are pending. This feature will include milestones, badges, or certificates upon completion of certain training modules, motivating users to engage consistently. Progress tracking will help users set goals for their learning experience and encourage them to adhere to the training process more effectively.
Acceptance Criteria: User successfully accesses the Interactive Learning Hub and initiates a tutorial.

Given a user is logged into TaskBuddy, when they navigate to the Interactive Learning Hub and select a tutorial, then the tutorial should load successfully and the progress tracker should update to reflect that the tutorial is in progress.

User completes a tutorial in the Interactive Learning Hub and receives recognition for their achievement.

Given a user has finished a tutorial, when they complete all required steps, then the progress tracker should update to mark the tutorial as complete and the user should receive a badge or certificate of completion.

User views their progress in the Interactive Learning Hub.

Given a user is in the Interactive Learning Hub, when they select the progress tracker option, then they should see a visual representation of completed, pending, and total tutorials, including milestone markers.

User sets goals for their learning journey in the Interactive Learning Hub.

Given a user is logged into TaskBuddy, when they access the goal-setting feature in the progress tracking section, then they should be able to create, edit, and save personal learning goals that are reflected in their progress tracker.

User verifies that the progress tracking feature is correctly integrated with the rest of TaskBuddy.

Given a user is utilizing the Interactive Learning Hub, when they navigate through different modules and tutorials, then the progress tracking should consistently reflect the user's status across all related components of TaskBuddy without discrepancies.

User receives reminders based on their progress in the Interactive Learning Hub.

Given a user is enrolled in multiple tutorials, when they have unfinished modules for more than a week, then the system should automatically send a reminder notification to the user about their pending tutorials.

Personalized Setup Wizard

A step-by-step wizard that customizes the onboarding process based on user roles and project needs. This feature simplifies the initial setup, providing tailored recommendations for tools and functionalities, allowing users such as Small Business Owners and Freelancers to align TaskBuddy with their specific requirements seamlessly.

Requirements

User Role Detection

User Story: As a user, I want the system to automatically identify my role during onboarding so that I receive relevant guidance and tool recommendations that suit my specific needs.
Description: The User Role Detection requirement involves creating an algorithm that identifies the user’s role (e.g., Small Business Owner, Freelancer) during the onboarding process. This feature will enhance the Personalized Setup Wizard by ensuring that the recommendations and suggestions made align closely with the user’s specific needs and expectations. By tailoring the onboarding experience, it significantly increases user satisfaction and reduces the time it takes for new users to familiarize themselves with the platform. This detection should occur in real-time as users input their information, streamlining the setup process and making the experience more intuitive and engaging.
Acceptance Criteria: User role is successfully detected based on input during onboarding.

Given a user inputs their information in the onboarding form, when the information is submitted, then the system should accurately identify and validate the user role as either Small Business Owner or Freelancer based on predefined criteria.

Personalized recommendations provided to the user during the setup process.

Given the user role has been detected, when the Personalized Setup Wizard is initiated, then the system should present recommendations tailored to the detected user role, including relevant tools and functionalities.

Real-time updates for user role detection during information input.

Given the user is in the onboarding process, when the user modifies their input, then the system should update the detected user role in real-time without needing to refresh the page.

User satisfaction measurement post-onboarding process.

Given the user completes the onboarding process, when they evaluate their experience through a survey, then the average user satisfaction score should be at least 4 out of 5.

Error handling for unrecognized role inputs during onboarding.

Given the user inputs invalid information that does not match any defined roles, when they submit the information, then the system should provide an appropriate error message indicating that the role cannot be identified and prompt for correction.

Integration compatibility with existing user account systems.

Given that the user role detection feature is active, when the user’s account information from other systems is imported, then the system should seamlessly recognize and assign the user role without any discrepancies.

Analytics tracking of user role detection accuracy over time.

Given the user role detection feature is live, when monitoring analytics, then the system should report an accuracy rate of 95% or higher in detecting user roles based on submitted onboarding data.

Dynamic Recommendation Engine

User Story: As a Small Business Owner, I want the setup wizard to suggest tools and functionalities tailored to my workflow, so I can efficiently set up TaskBuddy to meet my specific project requirements.
Description: The Dynamic Recommendation Engine requirement aims to build a system that provides real-time suggestions for tools and functionalities based on user inputs and predefined criteria linked to their role and project needs. This engine should analyze user behavior and preferences during the onboarding process and recommend features and tools that can enhance productivity and project management efficiency. It will incorporate historical data and user feedback to continually improve the relevance of its recommendations, thereby ensuring that each user receives a truly personalized setup experience that aligns with their expectations.
Acceptance Criteria: User Onboarding for New Small Business Owners

Given a new small business owner initiates the onboarding process, when they input their role and project type, then the Dynamic Recommendation Engine should provide at least three tailored tool recommendations suitable for their business needs.

User Input for Freelancers

Given a freelancer is setting up their project workspace, when they provide specific project details and preferences, then the recommendation engine should suggest customized functionality options that promote efficiency for single-user projects.

Real-time Suggestions Based on User Behavior

Given a user interacts with the setup wizard, when they complete tasks and select preferences, then the Dynamic Recommendation Engine should update its suggestions dynamically to better match user choices as they progress through the onboarding.

Historical Data Utilization for Enhanced Recommendations

Given a returning user with previous projects and preferences, when they start the onboarding process, then the engine should leverage historical data to suggest features that were successful in past projects and are relevant to current needs.

Feedback Loop for Continuous Improvement

Given users finalize their onboarding setup, when they provide feedback on the recommendations they received, then the recommendation engine should log and analyze this feedback to refine future suggestions for all users.

Role-Specific Customization

Given a team lead starts the setup for their team, when they specify the roles of their team members, then the Dynamic Recommendation Engine should propose tools and functionalities tailored for collaboration among different roles within the project.

Comprehensive User Experience in Setup Process

Given a user completes the onboarding setup, when they review suggested tools and functionalities, then the interface should display a clear summary along with guidance on how to effectively use each recommendation.

Interactive Setup Guide

User Story: As a new user, I want to follow an interactive setup guide so that I can easily understand how to configure TaskBuddy effectively for my projects.
Description: The Interactive Setup Guide requirement requires the development of a visually engaging and user-friendly guide that leads users through the personalized setup process. This guide will utilize tooltips, prompts, and visual aids to walk users step-by-step through configuring their workspace, adding tasks, and setting deadlines. This requirement is essential for minimizing confusion for new users and facilitating a quicker, smoother onboarding process. The interactive nature will cater to various learning styles, making it easier for users to absorb functionality and features without feeling overwhelmed.
Acceptance Criteria: User initiates the Interactive Setup Guide at the beginning of their onboarding process after logging into TaskBuddy for the first time.

Given the user is on the dashboard, when they click on the 'Start Setup Guide' button, then they should be taken to the Step 1 of the Interactive Setup Guide with a clear visual layout and instructions displayed.

User interacts with the tooltips during the setup process to understand different functionalities offered by TaskBuddy.

Given the user is on the setup screen, when they hover over any feature that has a tooltip, then the corresponding tooltip should appear within two seconds, providing a concise explanation of that feature.

User completes all steps of the Interactive Setup Guide and wants to review their setup preferences and configurations.

Given the user has completed the Interactive Setup Guide, when they click on the 'Review Setup' button, then they should see a summary of all their choices, including task types and deadline settings, displayed in a clear format.

New users want assistance in adding their first task after completing the setup guide.

Given the user has successfully completed the Interactive Setup Guide, when they click on the 'Add First Task' prompt, then they should be guided through the task creation process with contextual hints at each step.

User encounters an error while configuring settings in the Interactive Setup Guide and requires help.

Given the user is in the Interactive Setup Guide, when they click on the 'Help' icon, then a support chat window should open, allowing them to get instant assistance from a support agent.

User decides to exit the Interactive Setup Guide midway through and wants to revisit it later.

Given the user is in the Interactive Setup Guide, when they click on the 'Exit' button, then their progress should be saved, and they should receive a notification to resume the guide next time they log in.

Feedback Loop Mechanism

User Story: As a user, I want to provide feedback on my onboarding experience so that the product team can improve the setup process for future users.
Description: The Feedback Loop Mechanism requirement involves implementing a system that collects user feedback on the onboarding experience and the Personalized Setup Wizard functionality. This feedback will be used to make iterative improvements to the process by identifying pain points and areas for enhancement. The mechanism should allow users to rate their experience and provide comments, ensuring continuous improvement and refinement of the onboarding process. This approach ensures that the Personalized Setup Wizard evolves alongside user needs and preferences, ultimately leading to higher user retention and satisfaction rates.
Acceptance Criteria: User provides feedback on their onboarding experience after completing the Personalized Setup Wizard.

Given a user has completed the onboarding process through the Personalized Setup Wizard, When they access the feedback interface, Then they should be able to rate their experience on a scale of 1 to 5 and provide optional comments.

The Feedback Loop Mechanism sends notifications for users to provide feedback after using the setup wizard.

Given a user has finished using the Personalized Setup Wizard, When the feedback notification is triggered, Then the user should receive an email prompt to provide feedback within 24 hours.

User feedback is collected and stored in a database for analysis.

Given a user submits feedback through the feedback interface, When the feedback is submitted, Then the system should save the user’s rating and comments in a secure database.

Administration tool allows team leads to view aggregated feedback data.

Given a team lead accesses the admin dashboard, When they navigate to the feedback section, Then they should see a summary of average ratings and user comments over the last month.

Feedback analysis identifies common pain points in the onboarding process.

Given aggregated feedback data is generated, When an analysis report is created, Then it should highlight at least three common pain points along with suggested improvements.

The system prompts users to update their feedback after onboarding updates.

Given a user has previously provided feedback and onboarding improvements are implemented, When the user logs in to TaskBuddy, Then they should see a prompt asking if they would like to update their feedback based on the recent changes.

Feedback results in an update cycle for the Personalized Setup Wizard.

Given user feedback has been analyzed, When it identifies actionable improvements, Then the development team should implement at least one major change in the next software update.

Progress Tracking Dashboard

User Story: As an onboarding user, I want to see a progress dashboard so that I can track my setup progress and understand what steps are left to complete the onboarding process.
Description: The Progress Tracking Dashboard requirement focuses on creating a feature that enables users to visualize their setup progress in real-time. This dashboard will display completed steps, remaining tasks, and overall onboarding completion percentage, providing users with a clear understanding of how far they’ve come and what is left to be done. By implementing this dashboard, users will feel more motivated to complete the setup process and have a tangible reference point that enhances their onboarding experience, leading to a seamless transition into using TaskBuddy fully.
Acceptance Criteria: User accesses the Progress Tracking Dashboard after completing the initial setup wizard and wants to review their onboarding progress.

Given the user has completed the setup wizard, when they access the Progress Tracking Dashboard, then the dashboard should display the percentage of onboarding completed and a list of completed steps, as well as remaining tasks.

User encounters the Progress Tracking Dashboard and wants to understand the current status of their onboarding process without having completed all tasks.

Given the user is in the onboarding process, when they view the Progress Tracking Dashboard, then it should reflect the accurate completion percentage and dynamically update as steps are completed.

User has completed half of the onboarding process and wishes to receive motivational prompts to encourage them to continue.

Given the user views the Progress Tracking Dashboard with 50% completion, when they review the remaining tasks, then the dashboard should display motivational messages or suggestions to continue with the onboarding process.

User with different roles (e.g., Small Business Owner vs. Freelancer) accesses the Progress Tracking Dashboard to find role-specific insights or suggestions.

Given the user has completed role selection in the setup wizard, when they access the Progress Tracking Dashboard, then it should show role-specific tips and relevant functionalities to focus on based on their selected role.

User wants to see a historical view of their onboarding progress over time to assess engagement and completion rates.

Given the user accesses the Progress Tracking Dashboard, when they switch to the historical view option, then it should display a timeline of completed steps, time taken for each step, and overall progress history in a user-friendly format.

Admin wants to analyze user progress across the team to identify those who might require assistance in onboarding.

Given the admin has access to the Progress Tracking Dashboard, when they look at the team overview section, then it should show a summary of each user’s onboarding completion percentage and flags for any users who have stalled in the process.

User interacts with a Progress Tracking Dashboard that is not loading correctly due to connectivity issues.

Given the user attempts to access the Progress Tracking Dashboard in low connectivity, when the dashboard fails to load, then the system should display an appropriate error message informing the user of the connectivity issue and a suggestion to try again later.

Integration Capabilities Assessment

User Story: As a user, I want to receive suggestions for integrating other tools during onboarding so that I can ensure my workflow is seamless and all my tools work together effectively.
Description: The Integration Capabilities Assessment requirement entails evaluating the existing integrations available within TaskBuddy and recommending relevant tools that the user may need to synchronize with their project management processes. During onboarding, users should be presented with options to integrate their preferred business tools seamlessly. This assessment will ensure that new users can leverage TaskBuddy alongside other tools effectively, enhancing their overall productivity and simplifying their workflow across platforms.
Acceptance Criteria: User onboarding process with Integration Capabilities Assessment

Given a new user begins the onboarding process, When the user reaches the Integration Capabilities Assessment step, Then the system should present at least three relevant integration options based on their role and industry.

Integration recommendations based on existing tools

Given the user has selected their existing tools during the onboarding process, When the user completes the Integration Capabilities Assessment, Then the system should generate and display a list of recommended integrations that are compatible with the selected tools.

User interface for integration setup

Given the user has selected a recommended integration option, When the user clicks on the integration setup button, Then the system should redirect the user to an easy-to-follow setup page with clear instructions and progress indicators.

Confirmation of successful integration

Given the user has completed the integration setup, When the system successfully connects to the chosen tool, Then the user should receive a confirmation notification and be able to view the integration status on their dashboard.

User feedback collection post-integration

Given the user has completed the integration setup, When they have used the integration for one week, Then the system should prompt the user to provide feedback on their integration experience and recommend improvements.

Troubleshooting integration issues

Given a user encounters an issue with a selected integration, When they attempt to troubleshoot via the help section, Then the system should provide at least three relevant troubleshooting steps or resources to assist them.

Integration capabilities overview

Given a user is reviewing their account settings, When they access the integration capabilities section, Then the system should display a comprehensive list of all active and inactive integrations, including their statuses.

Resource Library

A centralized repository of helpful documents, video guides, and best practices that users can access anytime during their onboarding. This feature empowers new users, like Remote Workers and Administrative Assistants, to learn at their own pace, ensuring they have the resources necessary to maximize their productivity from day one.

Requirements

Centralized Document Upload

User Story: As a Remote Worker, I want to upload relevant documents to the Resource Library so that my team can access the materials they need without delay and enhance our productivity.
Description: The Resource Library must enable users to upload a variety of file types (e.g., PDFs, DOCs, videos) to create a centralized location for resources. This feature should incorporate drag-and-drop functionality as well as a structured categorization system that allows users to tag resources for easy searching and retrieval. The implementation of this requirement will facilitate quick access to vital documents, enhance organization, and improve overall efficiency by reducing time spent searching for resources.
Acceptance Criteria: As a new remote worker onboarding with TaskBuddy, I need to upload a PDF guide on task management to the Resource Library so that I can quickly access and reference it in my daily workflow.

Given that I am on the Resource Library page, when I drag and drop a PDF file into the upload area, then I should see a confirmation message indicating the upload was successful and the PDF should appear in the library.

As an administrative assistant, I want to categorize a video tutorial I uploaded in the Resource Library so that other users can find it easily by searching for specific keywords.

Given that I have uploaded a video, when I tag the video with relevant keywords and save the changes, then the video should be retrievable through the search feature using those keywords.

As a team member, I need to upload a Word document and ensure it’s visible to my colleagues in the Resource Library for collaborative referencing.

Given that I have uploaded a Word document to the Resource Library, when a colleague searches for that document, then they should be able to find it listed in the search results.

As a user, I want to be notified if the document I uploaded to the Resource Library exceeds the maximum file size limit so that I can take appropriate actions.

Given that I attempt to upload a file larger than the specified limit, when the upload fails, then I should receive an error message indicating the file size exceeds the allowable limit.

As a project manager, I wish to check the organization of documents in the Resource Library to ensure that all materials are properly categorized for easy access by my team.

Given that I view the Resource Library, when I check the categorization of documents, then all uploaded resources should be listed under their respective categories without any untagged files.

As a user, I want to see a progress indicator during the upload of a large file to the Resource Library so that I know how long I need to wait for the completion.

Given that I am uploading a large file, when the upload starts, then a progress bar should appear indicating the upload status until it is completed or fails.

As an admin, I want to view the total number of resources uploaded to the Resource Library to track usage and storage metrics.

Given that I am an admin on the Resource Library page, when I check the summary section, then I should see a count of all resources uploaded, including their types (documents, videos, etc.).

Search and Filter Capability

User Story: As an Administrative Assistant, I want to easily search for resources in the library so that I can quickly find the information I need to support my team.
Description: The Resource Library should include robust search and filtering tools that allow users to quickly find specific documents or resources by keywords, categories, or tags. Users should be able to apply multiple filters simultaneously to narrow down results effectively. This capability will alleviate frustrations when trying to locate important materials, improve user experience, and encourage consistent usage of the Resource Library, thereby maximizing productivity.
Acceptance Criteria: User searches for a specific document by entering a keyword in the search bar to find relevant resources quickly.

Given the user is on the Resource Library page, when they enter a keyword into the search bar and click 'search', then the system should display a list of documents and resources that match the keyword.

User applies multiple filters to refine their search results for better relevancy when looking for video guides on specific topics.

Given the user has selected categories and tags in the filtering options, when they click 'apply filters', then the system should display resources that match all selected criteria, excluding irrelevant documents.

User attempts to search for a resource that does not exist in the library, and expects appropriate feedback from the system.

Given the user is on the Resource Library page and has entered an irrelevant keyword, when they press 'search', then the system should inform the user that no results were found and suggest alternative keywords or encourage them to try different filters.

User wants to filter documents by a specific category and validate that the results align with the chosen category.

Given the user selects a category filter and clicks 'apply', when they observe the list of displayed documents, then all documents shown should belong to the selected category.

User wants to reset their search and filter choices to start a new search.

Given the user has entered keywords and selected filters, when they click 'reset', then all search fields and filter selections should clear, returning the user to the original Resource Library view without any applied filters.

User navigates to the Resource Library and wants to see the most recent additions to the library.

Given the user is on the Resource Library page, when they sort the list by 'Newest First', then the system should display resources in descending order based on the date they were added.

Interactive Resource Guides

User Story: As a new user, I want to access interactive resource guides so that I can effectively learn how to utilize TaskBuddy features and enhance my onboarding experience.
Description: The Resource Library must feature interactive guides, including video tutorials and step-by-step instructions, to provide hands-on training for new users. These guides should be categorized and include progress tracking so users can monitor their learning. This requirement supports the onboarding process and allows users to learn at their own pace while ensuring they fully understand the functionalities of TaskBuddy.
Acceptance Criteria: New users access the Resource Library to complete interactive guides during their onboarding process.

Given a new user, when they access the Resource Library, then they should see a list of categorized interactive guides including video tutorials and step-by-step instructions.

Users utilize the interactive guides to track their progress while learning how to use TaskBuddy.

Given the user is viewing an interactive guide, when they complete a section, then their progress should be updated in their profile to reflect the completed sections.

Users are able to search for specific topics within the Resource Library to find relevant guides quickly.

Given a user is in the Resource Library, when they enter a search term that corresponds to a guide title or keyword, then relevant guides should be displayed in the search results.

Users provide feedback on the interactive guides to help improve the Resource Library.

Given a user completes an interactive guide, when they submit feedback, then it should be recorded and accessible for review by the content team.

Users revisit completed guides to refresh their understanding of certain features within TaskBuddy.

Given a user revisits the Resource Library, when they select a previously completed guide, then they should be able to view the guide contents without having to redo the entire progress tracking.

The Resource Library should provide new users with recommendations based on their role and previous interactions with guides.

Given the user logs in for the first time, when they access the Resource Library, then they should see recommended guides tailored to their role (e.g., Remote Workers, Administrative Assistants).

Users should be able to access the Resource Library from different devices without losing their progress.

Given a user completes a guide on one device, when they log in from another device, then they should see the same progress reflected in their profile.

Feedback and Rating System

User Story: As a user of the Resource Library, I want to rate the resources I access so that I can help others identify which materials are most useful for their needs.
Description: A feedback and rating system should be integrated into the Resource Library to allow users to evaluate the helpfulness of resources. Users should be able to provide comments and ratings for specific documents or guides. This feature will facilitate continuous improvement of the materials available, ensure quality resources are highlighted, and allow users to share their experiences, thereby enhancing community engagement.
Acceptance Criteria: User Feedback Submission for Resource Guides

Given a user views a resource guide, when the user clicks the 'Submit Feedback' button, then the user should be able to enter comments and provide a star rating from 1 to 5. This feedback is saved in the system and linked to the specific resource guide.

Displaying Average Ratings for Resources

Given multiple users have provided feedback on a resource guide, when a user views the resource guide, then the average rating should be displayed prominently alongside the resource title.

User Access to Historical Feedback

Given a user is reviewing a resource guide, when the user looks for community feedback, then the user should be able to view a list of previous comments and ratings submitted by other users for that resource guide.

Notification of Feedback Receipt

Given a user submits feedback for a resource guide, when the feedback is successfully recorded, then the user should receive a confirmation notification that their feedback has been submitted successfully.

Highlighting Highly Rated Resources

Given a user accesses the Resource Library, when the user views the list of resources, then resources with an average rating of 4.5 stars or higher should be highlighted to promote quality content.

Admin Review of Feedback for Continuous Improvement

Given an admin accesses the feedback management panel, when the admin views the feedback for any resource, then the admin should be able to see all ratings and comments, along with the option to respond to user feedback.

User Feedback Filtering Options

Given a user is viewing feedback for a resource guide, when the user selects to filter feedback by star rating, then the system should display only the feedback entries that match the selected rating.

Resource Update Notifications

User Story: As a Remote Worker, I want to receive notifications when new resources are added to the library so that I can stay updated on relevant materials that can improve my work efficiency.
Description: The Resource Library should implement a notification system that alerts users when new resources are added or existing resources are updated. Users can choose their notification preferences (e.g., via email or in-app alerts). This feature will keep users informed of the latest materials available, ensuring they have access to the most current information to support their work.
Acceptance Criteria: New User Onboarding Notification Preference Selection

Given a new user is onboarding into the Resource Library, when they access the Notification Preferences section, then they should be able to select their preferred notification method (email or in-app alerts) and save their choice successfully.

New Resource Addition Notification for Users

Given a user has selected email notifications, when a new resource is added to the Resource Library, then the user should receive an email notification informing them of the new resource within 5 minutes of its addition.

Resource Update Notification for Existing Users

Given a user has opted for in-app alerts, when an existing resource in the Resource Library is updated, then the user should receive an in-app alert notification within 2 minutes of the update being made.

User Access to Notification History

Given a user has received notifications, when they access their notification history section in the Resource Library, then they should be able to view a list of past notifications including the type of resource and date received.

Preferences Persist After Logging Out

Given a user has set their notification preferences, when they log out of their account and back in, then their previously selected notification preferences should still be accurately reflected in the Notification Preferences section.

Mass Notification for Resource Library Updates

Given an administrator adds multiple new resources at once to the Resource Library, when the changes are saved, then all users who opted for email notifications should receive a single consolidated email notification summarizing the updates.

Role-Specific Task Lists

Automated creation of personalized task lists that highlight key onboarding tasks and milestones relevant to each user role. This feature helps users like Event Planner Emma and IT Managers focus on essential actions needed to familiarize themselves with the platform while promoting accountability and progress tracking.

Requirements

Automated Role Assignment

User Story: As an HR Manager, I want to automatically assign tasks to new employees based on their specific roles so that they can start working on relevant onboarding tasks immediately without confusion.
Description: The Automated Role Assignment requirement focuses on creating a seamless process for assigning roles to users upon onboarding. This feature will ensure that users receive tailored task lists based on their specific job roles, which helps streamline the onboarding process. By automatically identifying a user's role and generating a personalized task list, TaskBuddy empowers users to quickly understand their responsibilities within the platform, enhancing both accountability and task completion rates. This functionality integrates with the existing user management system, allowing easy updates to role definitions as needed, and significantly improving user experience by reducing ambiguity during onboarding.
Acceptance Criteria: Automated Role Assignment for New Users upon Onboarding

Given a new user is onboarded into TaskBuddy, when their role is identified, then a personalized task list should be automatically generated within 5 minutes that aligns with their assigned role.

Real-time Update for Existing Users' Role Changes

Given an existing user changes their role in the user management system, when the change is saved, then their task list should automatically update to reflect the new role within 10 minutes.

Visibility of Role-Specific Task List on Dashboard

Given a user has a role-specific task list created, when they log into TaskBuddy, then their dashboard should prominently display their task list with clear milestones and deadlines without requiring any additional clicks.

Integration with User Management System

Given that the user management system is operational, when a user is assigned a role, then the role should sync with TaskBuddy's backend without errors, ensuring task lists are generated accurately based on the latest role data.

Feedback Mechanism for Task List Relevance

Given a user is navigating their role-specific task list, when they provide feedback on the relevance of the tasks, then the feedback should be recorded in the system for review and potential updates of the task list within the next sprint.

User Accountability Tracking through Task Completion Rates

Given a user has completed tasks in their role-specific task list, when the completion rate is calculated, then it should accurately reflect the percentage of tasks completed versus total tasks assigned in the user’s role within the reporting dashboard.

Automated Notifications for Task Milestones

Given a user’s task list includes milestones, when a milestone is approaching (within 24 hours), then the user should receive an automated notification reminding them of the upcoming deadline via email and in-app notifications.

Progress Tracking Dashboard

User Story: As a Team Leader, I want a progress tracking dashboard that displays task completion rates for each team member so that I can identify who needs assistance and ensure timely onboarding.
Description: The Progress Tracking Dashboard requirement aims to provide a visual representation of users' completion rates for their personalized task lists. This feature will enhance user engagement by allowing individuals and managers to easily track task completion, identify bottlenecks, and assess overall team performance. The dashboard will aggregate data from task lists, presenting it in easy-to-read graphs and metrics, fostering accountability among team members. Integration with the existing analytics capabilities of TaskBuddy will allow for real-time updates, ensuring that stakeholders have access to the most current performance data throughout the onboarding process.
Acceptance Criteria: Display Completion Rates for Assigned Tasks in the Progress Tracking Dashboard

Given a user has completed several tasks from their personalized task list, when they access the Progress Tracking Dashboard, then they should see a visual representation of their completion rates displayed in a clear graph format.

Update Task Completion Status in Real Time

Given a user completes a task in their personalized task list, when they check the Progress Tracking Dashboard, then the completion status should be updated in real time to reflect the change immediately.

Identify Performance Bottlenecks Based on Task Completion

Given that the Progress Tracking Dashboard aggregates data from various users, when a manager views the dashboard, then they should be able to identify users or roles with lower completion rates as potential bottlenecks in the onboarding process.

Generate Aggregated Performance Reports for Management Review

Given the aggregated data from the Progress Tracking Dashboard, when a manager requests a performance report, then the system should generate a detailed report highlighting task completion rates and team performance over a specified time frame.

Integrate with Existing Task and Analytics Features

Given that the Progress Tracking Dashboard is part of the TaskBuddy system, when users interact with the dashboard, then the data should seamlessly integrate with existing task management and analytics features without errors.

Customize Dashboard View Based on User Roles

Given that different users may have different roles, when they access the Progress Tracking Dashboard, then they should see a customized view that highlights relevant tasks and performance metrics specific to their role.

Onboarding Notification System

User Story: As a new employee, I want to receive reminders for my onboarding tasks so that I can stay on track and ensure I complete everything on time.
Description: The Onboarding Notification System requirement establishes a framework for sending automated notifications to users concerning their onboarding tasks. These notifications will serve reminders for upcoming deadlines and highlight tasks that require immediate attention. The system is designed to keep users informed and engaged, ensuring they do not overlook important milestones. By leveraging push notifications and in-app alerts, this feature will prevent delays due to user negligence and enhance the overall efficiency of the onboarding process. This functionality integrates with existing task reminders and user notification settings within TaskBuddy.
Acceptance Criteria: User receives automated notifications for onboarding tasks based on their assigned role within TaskBuddy.

Given a user has been assigned a role, when the onboarding notification system is triggered, then the user receives a notification that outlines their specific onboarding tasks and deadlines.

The system sends reminders for tasks that are due within 24 hours to ensure users stay on track with their onboarding process.

Given a user has tasks due within 24 hours, when the notification system checks for upcoming deadlines, then an in-app alert and a push notification are sent to the user reminding them of these tasks.

Users can customize their notification settings to choose how they receive onboarding alerts (e.g., email, push notifications, or in-app messages).

Given a user accesses their notification settings, when they select their preferred method of receiving alerts, then the system updates their preferences and ensures notifications are sent according to these settings for onboarding tasks.

Users are notified of overdue tasks that require immediate attention in order to prevent delays in onboarding progress.

Given a user has overdue tasks, when the notification system evaluates task status, then the user receives both an email and a pop-up alert indicating the overdue tasks and their respective consequences.

The onboarding notification system logs all notifications sent to users for auditing and troubleshooting purposes.

Given that a notification is sent to a user, when the notification is triggered, then an entry is created in the notification log with the user ID, timestamp, and content of the notification.

Users can provide feedback on the notifications received to improve the onboarding experience.

Given a user receives a notification, when they click on a feedback option, then they can submit their feedback about the relevance and timing of the notification, and this feedback is recorded in the system for analysis.

Customizable Task Templates

User Story: As a Department Manager, I want to create customizable onboarding task templates for different roles so that I can ensure consistency and relevance in the onboarding experience of new employees in my team.
Description: The Customizable Task Templates requirement enables the creation of flexible task templates that can be tailored to different roles within the organization. This feature allows team leaders to define key onboarding tasks specific to their departments, ensuring that incoming team members have a clear direction. By providing a library of customizable templates, the requirement will cater to various professional roles, thereby enhancing relevance and engagement. The templates will incorporate best practices, ensuring that new hires receive the most pertinent information and tasks as they navigate their onboarding process, assisting in effective role acclimatization.
Acceptance Criteria: User Role-Based Task List Customization

Given a user with the role of 'Event Planner', When the user logs into TaskBuddy, Then the system displays a customizable task list specific to onboarding tasks relevant to the Event Planner role, including all necessary milestones and tasks.

Template Customization for IT Managers

Given an IT Manager, When they access the customizable task templates, Then they can select from a library of pre-defined tasks, modify task details, and save the customized template successfully for use in onboarding new IT staff.

Best Practices Integration in Templates

Given a team leader customizing a task template, When they access the template editor, Then the system provides a list of best practices and recommended tasks pertaining to the selected role, and allows the leader to incorporate these into the final template.

Task Template Usability Testing

Given a newly created task template for the 'Marketing Associate' role, When a new user logs in to view their tasks, Then they can successfully complete at least 90% of the tasks without external guidance, indicating the template's clarity and usability.

User Feedback on Template Effectiveness

Given that a user has completed the onboarding process using a customizable task template, When they provide feedback, Then at least 85% of users indicate that the task template was helpful and relevant to their role.

Template Versioning for Continuous Improvement

Given an existing task template, When changes are made to the template, Then the system creates a new version of the template while maintaining a history of previous versions, accessible for user reference.

Cross-Department Collaboration on Templates

Given multiple team leaders from different departments, When they collaborate to create a task template, Then the system allows for merging of key tasks and highlights differences for review, ensuring comprehensive onboarding across departments.

Role-Based Resource Library

User Story: As an employee, I want to access a library of resources relevant to my job role during onboarding so that I can quickly familiarize myself with my responsibilities and tools.
Description: The Role-Based Resource Library requirement focuses on providing a centralized repository of resources tailored to specific roles within the organization. This feature will enable users to access guidelines, training materials, and support documentation relevant to their tasks. The goal is to ensure that employees have all the necessary information at their fingertips as they navigate their onboarding process. Integration with existing content management systems will ensure that resources are current and easily accessible. This will facilitate a smoother onboarding experience, as users will not have to search extensively for essential information when starting their roles.
Acceptance Criteria: Accessing Resources from the Role-Based Resource Library as an Event Planner

Given that Event Planner Emma is logged into TaskBuddy, when she accesses the Role-Based Resource Library, then she should see a personalized list of onboarding resources, guidelines, and training materials relevant to her role.

Updating Resources in the Role-Based Resource Library

Given that an admin user is in the Role-Based Resource Library, when they upload new training materials for the Event Planner role, then those materials should immediately be available for Event Planner Emma without any additional action required.

Searching for Specific Resources in the Role-Based Resource Library

Given that an employee is using the search function within the Role-Based Resource Library, when they enter a keyword related to their role, then the library should return relevant resources that match the keyword.

Integration with Content Management Systems for Resources

Given that the Role-Based Resource Library is integrated with the existing content management system, when a resource is updated in the content management system, then the change should reflect in the Role-Based Resource Library within five minutes.

User Feedback on Resources in the Role-Based Resource Library

Given that a user has accessed a resource from the Role-Based Resource Library, when they finish reviewing the material, then they should have the option to provide feedback on its relevance and usefulness.

Onboarding Experience Improvement through Resource Library Utilization

Given that a new user completes their onboarding after utilizing the Role-Based Resource Library, when they are surveyed about their onboarding experience, then at least 90% should report that the resources were helpful and easy to access.

Feedback and Improvement Loop

User Story: As a new hire, I want to submit feedback on my onboarding process so that the company can improve future onboarding experiences for others.
Description: The Feedback and Improvement Loop requirement establishes a mechanism for newly onboarded users to provide feedback on their onboarding experience. This feature allows for collection and analysis of user responses regarding task relevance, resource accessibility, and overall experience. By soliciting input from users, TaskBuddy can identify areas for improvement, iterating on the onboarding process to enhance user satisfaction and effectiveness. Integration with existing feedback tools will ensure data is collected systematically and can inform future iterations of onboarding strategies, thus fostering a culture of continuous improvement within the organization.
Acceptance Criteria: Users can easily access and complete the feedback form after their onboarding process.

Given a user has completed their onboarding tasks, when they navigate to the feedback section, then they should see a feedback form that is user-friendly and easy to fill out.

Collected user feedback is successfully compiled and analyzed for insights.

Given user feedback has been submitted through the feedback form, when the feedback is analyzed, then there should be a report available that summarizes the key insights and areas for improvement.

Feedback tool integration functions without errors during data collection.

Given the feedback tool is integrated into TaskBuddy, when a user submits feedback, then the data should be correctly stored in the system without any errors or loss of information.

Users receive timely updates on changes made based on their feedback.

Given feedback has been collected and analyzed, when improvements are implemented, then users should receive a notification outlining the changes made as a result of their feedback.

The feedback loop encourages continuous user participation.

Given the feedback form is shared, when users are reminded periodically to provide feedback, then there should be a measurable increase in participation rate over time.

The onboarding process is iteratively improved based on user feedback analysis.

Given user feedback has been collected over a period, when the feedback is reviewed, then at least 3 actionable items for improving the onboarding process should be identified and documented.

Users can opt-out or customize their feedback preferences.

Given users have access to their feedback preferences, when they choose to customize or opt-out, then their preferences should be saved accurately in the system and reflected in their user profile.

Onboarding Progress Tracker

A visual progress tracker that allows users to see how far they have come in their onboarding process. This feature motivates users by showcasing completed milestones and outstanding tasks, ensuring that users remain engaged and accountable during their initial experience with TaskBuddy.

Requirements

Visual Milestone Display

User Story: As a new user, I want to see my onboarding milestones visually represented so that I can track my progress and stay motivated to complete all required tasks.
Description: This requirement aims to create a visually appealing display of onboarding milestones for users. Each milestone will be represented graphically to indicate completion status, ensuring users can easily discern what has been completed and what remains. This feature will leverage color coding and icons for immediate recognition, enhancing user engagement and accountability in tracking their onboarding journey. By visualizing progress, users will feel motivated to complete outstanding tasks and achieve their onboarding goals quickly, thereby increasing user satisfaction and retention with TaskBuddy.
Acceptance Criteria: User accesses the Onboarding Progress Tracker after completing their initial setup of TaskBuddy and navigates to the Visual Milestone Display section to check their progress.

Given the user is on the Onboarding Progress Tracker, When the user views the Visual Milestone Display, Then the display should show a graphical representation of all milestones with completion status indicated through color coding and icons.

A user has completed several onboarding tasks and returns to the Onboarding Progress Tracker to review which milestones have been completed and which are still pending.

Given the user has completed at least one onboarding task, When the user views the Visual Milestone Display, Then the completed milestones should be visually distinct from the outstanding tasks using color differentiation (e.g., green for completed, red for outstanding).

After utilizing the Onboarding Progress Tracker for a week, the user wants to assess their engagement based on the displayed milestones.

Given the user checks their Visual Milestone Display after seven days, Then the interface should provide a summary of completed and outstanding milestones, including a percentage of overall onboarding completion.

A new user logs in to TaskBuddy for the first time and accesses the Onboarding Progress Tracker to initiate their onboarding process.

Given the new user logs into TaskBuddy for the first time, When they navigate to the Onboarding Progress Tracker, Then the Visual Milestone Display should showcase the initial milestones available for the user to complete, visually indicating that no milestones have been completed yet.

The user finishes all onboarding tasks within the designated timeframe and revisits the Onboarding Progress Tracker to confirm their onboarding completion.

Given the user has completed all onboarding tasks, When they view the Visual Milestone Display, Then all milestones should be displayed as completed with appropriate icons and colors, indicating successful onboarding completion to the user.

A user encounters an error while viewing the Onboarding Progress Tracker and seeks support to resolve the issue.

Given the user reports an error related to the Visual Milestone Display, When the support team investigates the issue, Then the support team should find and rectify any bugs preventing the milestones from displaying correctly, followed by confirmation of successful resolution to the user.

Task Reminder Notifications

User Story: As a new user, I want to receive reminders for my onboarding tasks so that I don't miss important deadlines and can complete my onboarding smoothly.
Description: This requirement involves implementing automated task reminder notifications that alert users of upcoming tasks during their onboarding process. Users will receive notifications via email or push notifications through the TaskBuddy app. These reminders will be customizable, allowing users to set their preferred notification times. The aim is to enhance user engagement and ensure that important tasks are not overlooked, helping users to stay on track with their onboarding activities. By providing timely reminders, we enhance the user's experience and increase the likelihood of task completion.
Acceptance Criteria: User receives a task reminder notification for an upcoming onboarding task.

Given a user has tasks scheduled during onboarding, When the reminder time is reached, Then the user receives an email notification about the upcoming task.

User customizes their reminder notification settings.

Given a user is in the notification settings page, When they adjust the time for task reminders, Then the changes are saved and reflected in future notifications.

User receives push notifications for upcoming tasks.

Given a user opts for push notifications, When a task reminder is triggered, Then the user receives a push notification on their mobile device.

User can see a history of their received notifications.

Given a user has completed onboarding tasks, When they navigate to the notifications history page, Then they can view all past notifications received with timestamps.

User does not receive notifications if tasks are marked as complete.

Given a user has marked a task as complete, When the reminder for that task is triggered, Then the user does not receive any reminder notifications for the completed task.

User is notified of overdue tasks during onboarding.

Given a user has overdue tasks in their onboarding process, When the system triggers overdue notifications, Then the user receives a notification indicating the overdue status of those tasks.

User can turn off notifications for onboarding tasks.

Given a user is on the notification settings page, When they opt to turn off notifications, Then they do not receive any further notifications for upcoming onboarding tasks until they re-enable them.

Onboarding Analytics Dashboard

User Story: As a new user, I want access to a dashboard that shows my onboarding progress and analytics so that I can understand how well I am progressing through the onboarding process.
Description: This requirement entails the development of an analytics dashboard specifically for tracking onboarding progress. The dashboard will display key metrics such as the percentage of completed tasks, average time to complete milestones, and user engagement levels. Users will benefit from insights into their onboarding performance, allowing them to identify areas needing improvement. This feature will not only provide transparency but also empower users to take control of their onboarding journey, ultimately leading to higher satisfaction rates and increased adoption of TaskBuddy's features.
Acceptance Criteria: User Accessing Onboarding Analytics Dashboard

Given a user that has logged into TaskBuddy, when they navigate to the onboarding analytics dashboard, then they should see a visual representation of their onboarding progress with metrics such as percentage of completed tasks and average time to complete milestones.

Visualization of Onboarding Metrics

Given the onboarding analytics dashboard is loaded, when the user views the dashboard, then each key metric should be displayed accurately and updated in real-time to reflect the current onboarding progress.

User Engagement Insights Displayed

Given a user accesses the onboarding analytics dashboard, when the dashboard loads, then it should display user engagement levels with clear indicators that differentiate between high, medium, and low engagement status.

Identifying Areas Needing Improvement

Given a user reviews their onboarding progress, when they look at the dashboard, then they should be able to identify specific tasks that are pending and the time they have taken on each task to pinpoint areas needing improvement.

Dashboard Performance During High Traffic

Given the onboarding analytics dashboard is hosted on a cloud service, when multiple users access the dashboard simultaneously, then the dashboard should load in under 3 seconds for each user without performance degradation.

Data Security and User Privacy

Given a user accesses their onboarding analytics dashboard, when they view their metrics, then all displayed information should comply with data protection regulations and ensure user privacy is maintained.

User Satisfaction and Feedback Mechanism

Given a user has interacted with the onboarding analytics dashboard, when they complete their onboarding process, then they should be prompted to provide feedback on the dashboard's effectiveness in aiding their onboarding experience.

Interactive Onboarding Checklist

User Story: As a new user, I want an interactive checklist to guide me through the onboarding process so that I can easily understand and complete each task required for successful onboarding.
Description: The interactive onboarding checklist will serve as a dynamic guide for new users, providing a step-by-step list of tasks to complete during the onboarding process. Each task will be clickable and expandable, allowing users to see detailed descriptions and resources needed for completion. This feature aims to simplify the onboarding experience by reducing the cognitive load on users and giving them a clear path to follow. By ensuring clarity and accessibility of onboarding tasks, we aim to facilitate a smoother transition for users into TaskBuddy.
Acceptance Criteria: Onboarding user interacts with the interactive checklist for the first time after signing up for TaskBuddy.

Given the user has access to the interactive onboarding checklist, when they click on a task, then they should see a detailed description and resources needed for completion displayed correctly.

A new user completes all tasks in the interactive onboarding checklist within the designated onboarding period.

Given the user has completed all tasks on the checklist, when they check their progress, then the checklist should indicate 100% completion and provide positive reinforcement messaging.

A new user accesses the checklist multiple times and requires consistent accessibility to onboarding tasks.

Given the user is logged into TaskBuddy, when they navigate away from the checklist and return, then the system should retain their progress and state of the checklist.

Users request assistance or clarification on tasks listed in the interactive checklist.

Given the user is viewing a task in the checklist, when they click on the help icon, then a tooltip or pop-up should provide additional information and support resources.

Feedback is collected from users after utilizing the interactive onboarding checklist.

Given that users have completed the onboarding process, when they are prompted for feedback, then their responses should be collected and analyzed for further improvements.

Feedback Collection Mechanism

User Story: As a new user, I want to provide feedback after my onboarding process so that I can help improve the onboarding experience for future users.
Description: This requirement focuses on implementing a feedback collection mechanism for users to share their onboarding experience. After completing their onboarding, users will be prompted to complete a brief survey evaluating various aspects of the onboarding process, such as clarity, engagement, and value. The collected feedback will be used to identify areas for improvement and measure the effectiveness of the onboarding process. By actively seeking user input, we aim to continuously enhance TaskBuddy's onboarding experience based on real user experiences.
Acceptance Criteria: Users complete their onboarding process and are prompted to fill out the feedback collection survey immediately after the completion of their last onboarding task.

Given a user has completed all onboarding tasks, when they finish the final task, then a survey prompt should appear asking for feedback on their onboarding experience.

The feedback survey should include specific questions about clarity, engagement, and value of the onboarding process, ensuring it covers all key aspects for improvement.

Given the user is presented with the feedback survey, when they review the questions, then they should see at least one question each on clarity, engagement, and value, ensuring comprehensive feedback collection.

Users submit the feedback survey, and a confirmation message indicates successful submission of their feedback.

Given a user has completed the survey, when they click the 'Submit' button, then they should receive a confirmation message indicating their feedback has been received successfully.

The feedback collection mechanism must store user responses securely and allow administrators to access aggregate data for analysis.

Given the feedback has been submitted, when an administrator accesses the feedback database, then they should see the collected responses stored securely and ready for analysis.

Users must be able to access the feedback survey within a reasonable timeframe after completing onboarding to ensure fresh insights.

Given a user has completed the onboarding process, when they log back into TaskBuddy within 30 days, then they should still be able to access the feedback survey.

The system should prevent users from submitting the feedback survey without answering all required questions for quality data collection.

Given a user attempts to submit the feedback survey with unanswered required questions, when they click the 'Submit' button, then the system should display an error message prompting them to complete all required fields.

The feedback results should be analyzed to provide actionable insights for enhancing the onboarding process.

Given the feedback has been collected, when the analysis report is generated, then it should highlight key areas for improvement based on user feedback trends identified.

Gamification Elements

User Story: As a new user, I want to earn rewards and compete with others during the onboarding process so that I feel engaged and motivated to complete my tasks.
Description: This requirement aims to introduce gamification elements into the onboarding process to boost user engagement and motivation. Features will include badge rewards for completing milestones, points systems for task completion, and leaderboards comparing progress with other users. By incorporating these gamified components, users will feel a sense of achievement and competition, making the onboarding process more enjoyable. This will not only enhance user retention but also lead to quicker onboarding as users strive to achieve their goals.
Acceptance Criteria: Gamification Elements Implementation for Onboarding Users

Given a new user has completed a milestone in the onboarding process, when they check their progress tracker, then they should receive a badge that signifies the completion of that milestone.

Points System for Task Completion

Given a user completes a task during the onboarding process, when the task is marked as complete, then the user should receive an appropriate number of points that is visible on their progress tracker.

Leaderboard Functionality for User Comparison

Given multiple users are engaged in the onboarding process, when they access the leaderboard, then it should display the top 10 users based on the points earned from completed milestones.

User Engagement with Gamification Elements

Given a user interacts with the gamification features, when they've accumulated points or earned badges, then user retention metrics should reflect an increase within the first month of usage.

Visual Progress Tracker for Onboarding

Given a user is in the onboarding process, when they view their progress tracker, then it should clearly display completed milestones and outstanding tasks with progress percentages.

Notification System for Gamification Achievements

Given a user earns a badge or significant points, when they log in to TaskBuddy, then they should receive a notification acknowledging their achievement.

Feedback Loop Integration

An integrated feedback system that prompts new users to provide insights and suggestions about their onboarding experience directly within the platform. This feature helps gather valuable input to continually improve the onboarding process and adapt resources to better meet user needs.

Requirements

Onboarding Feedback Prompt

User Story: As a new user, I want to provide feedback about my onboarding experience so that I can help improve the process for future users.
Description: Implement an integrated feedback prompt that appears during the onboarding process for new users, allowing them to share their thoughts and experiences in real-time. This feedback mechanism should be user-friendly and accessible, encouraging users to provide insights immediately after interacting with key onboarding elements. The collected feedback will be aggregated and analyzed to identify trends and areas for improvement, ensuring that the onboarding experience is continually refined based on actual user interactions. This feature will enhance user satisfaction and engagement by demonstrating that their opinions are valued, while also providing TaskBuddy with actionable data to adapt its resources accordingly.
Acceptance Criteria: Onboarding Feedback Prompt Display during User Registration

Given a new user is registering on TaskBuddy, when they complete the initial onboarding steps, then the feedback prompt should display, inviting them to provide feedback about the onboarding process.

Feedback Submission Validation

Given that a new user provides feedback in the prompt, when they submit their feedback, then the system should successfully save their input and confirm receipt with a thank you message.

Prompt Timing and Contextual Relevance

Given a new user interacts with key onboarding elements, when they finish each element, then the feedback prompt should appear immediately after the relevant interaction to ensure contextual relevance.

Feedback Aggregation for Trend Analysis

Given multiple new users submit feedback, when the feedback collection period ends, then the system should aggregate the feedback data and generate a report highlighting trends and areas for improvement.

User Experience for Feedback Prompt

Given a new user is presented with the feedback prompt, when they interact with the prompt, then the interface should be intuitive and user-friendly, guiding them through the feedback submission process effortlessly.

Notification of Feedback Implementation

Given that feedback has been analyzed and implemented, when new users go through the onboarding process in the following updates, then a notification should indicate improvements made based on past feedback.

Metrics for User Engagement Post-Feedback

Given that feedback has been collected and implemented, when new users complete their onboarding, then user engagement metrics should show an improvement in satisfaction levels as measured by follow-up surveys.

Feedback Analytics Dashboard

User Story: As a product manager, I want to view visual analytics of onboarding feedback so that I can identify trends and make data-driven decisions for improvements.
Description: Develop an analytics dashboard that visualizes the feedback collected from new users during their onboarding experience. This dashboard should display metrics such as user satisfaction ratings, common suggestions, and areas of concern in an easily interpretable format. The analytics should provide insights into user behavior and preferences, enabling the management team to track the effectiveness of changes made based on prior feedback. By having this dashboard readily available, stakeholders can make informed decisions on optimizing onboarding resources, ultimately leading to a more effective user experience, increased retention, and greater user satisfaction.
Acceptance Criteria: Onboarding users utilize the feedback analytics dashboard to view collected feedback during their initial setup phase in the TaskBuddy application.

Given a new user has completed the onboarding process, when they access the feedback analytics dashboard, then they shall see a summary of user satisfaction ratings and common suggestions visualized clearly within 5 seconds.

Stakeholders access the feedback analytics dashboard to analyze user feedback data and make decisions regarding onboarding improvements.

Given the stakeholders have logged into TaskBuddy, when they navigate to the feedback analytics dashboard, then they must be able to download the feedback data report in CSV format with no errors occurring during the download process.

The analytics dashboard displays real-time user feedback metrics and updates immediately after new feedback is submitted.

Given new feedback has been submitted by a user, when the feedback analytics dashboard is refreshed, then it should reflect the new feedback metrics within 10 seconds of submission.

Data visualization within the feedback analytics dashboard is intuitive and accessible to users with various technical skill levels.

Given a user is looking at the feedback analytics dashboard, when they hover over any visual data representation, then they shall see a tooltip that provides clear, concise explanations of the data points presented.

Users can filter feedback data based on specific time frames and categories to gain targeted insights.

Given the user is on the feedback analytics dashboard, when they select a date range and specific feedback category, then the dashboard must refresh to display only the feedback relevant to those selections within 5 seconds.

The dashboard provides trends and historical data to visualize changes in user feedback over time.

Given the user views the feedback analytics dashboard, when they select the historical data option, then they should see trend lines for user satisfaction ratings that span across a minimum of 6 months, allowing for seamless comparison.

Post-Onboarding Survey Integration

User Story: As a user who has completed onboarding, I want to participate in a survey about my experience so that I can share my thoughts on how to improve the process in the future.
Description: Integrate a post-onboarding survey that automatically prompts users to reflect on their experience after they have completed the onboarding process. This survey should be concise and focused on key areas of interest, such as ease of use, clarity of instructions, and overall satisfaction. The survey results will be collected and analyzed to enhance future iterations of the onboarding process. This feature will serve as a valuable tool for gathering structured feedback and understanding long-term users’ satisfaction, ensuring that any gaps or issues are addressed proactively to maintain a positive user experience.
Acceptance Criteria: User completes the onboarding process and is prompted to take the post-onboarding survey immediately after finishing the last tutorial step.

Given the user has completed the onboarding process, when they are redirected to the dashboard, then they should see a prompt to take the post-onboarding survey within 5 seconds.

User selects the post-onboarding survey prompt after completing their onboarding.

Given the user clicks the survey prompt, when the survey modal opens, then they should see a total of 5 questions focused on ease of use, clarity of instructions, and overall satisfaction without any additional navigation required.

User fills out the post-onboarding survey and submits their responses.

Given the user has answered all the survey questions, when they click the submit button, then they should receive a confirmation message indicating that their feedback has been successfully submitted.

Admin reviews all submitted post-onboarding survey responses collected over the past month.

Given the admin accesses the dashboard, when they filter survey responses by the last month, then they should be able to see a summarized report of user feedback, including metrics such as average satisfaction score and common suggestions for improvement.

User provides feedback about the onboarding process through the survey and includes additional comments.

Given the user submits their feedback, when they navigate to the survey feedback history section, then they should see their submitted feedback including any additional comments visible in the user dashboard.

Survey integrates with the analytics dashboard for real-time data reporting.

Given the survey responses are being collected, when the admin accesses the analytics dashboard, then the most recent responses of the survey should be automatically reflected in the analytics data without requiring any manual refresh.

User Feedback Notifications

User Story: As a developer, I want to be notified of new user feedback so that I can quickly address any issues and implement suggested improvements.
Description: Create a notification system that alerts the development and product management teams whenever new feedback is submitted through the onboarding feedback prompt or post-onboarding survey. This feature will ensure that all relevant team members are aware of incoming feedback in real-time, allowing for quick response and action on user suggestions or concerns. By prioritizing timely communication regarding user feedback, TaskBuddy can foster an agile development environment where user input directly informs improvements, ultimately enhancing user satisfaction and retention.
Acceptance Criteria: New User Submits Feedback Through Onboarding Prompt

Given a new user completes the onboarding process and submits feedback, when the feedback is submitted, then a notification should be sent to the development and product management teams in real-time.

Feedback Submission via Post-Onboarding Survey

Given a user completes the post-onboarding survey, when feedback is successfully submitted, then a notification is generated and sent to the relevant team members immediately.

Notification Delivery Confirmation

Given a feedback notification is triggered, when the system sends the notification, then the notification should be logged in the notification system as successfully delivered.

Response Acknowledgment for Submitted Feedback

Given feedback is submitted by the user, when the team receives the notification, then a response acknowledgment should be sent to the user confirming that their feedback is received and will be reviewed.

Dashboard Update Reflecting Incoming Feedback

Given new feedback submissions, when notifications are triggered, then the project management dashboard should update to reflect the latest feedback count and status.

User Feedback Categorization

Given multiple feedback submissions, when notifications are generated, then the system should categorize feedback based on predefined criteria for easier analysis by the teams.

Feedback Notification Escalation Process

Given that a feedback submission requires urgent attention, when the notification is generated, then it escalates to a specific team lead for immediate review.

Feedback Management System

User Story: As a product team member, I want a system to manage and track user feedback so that I can ensure timely responses and follow-ups on improvements.
Description: Develop a management system for tracking user feedback from submission through resolution. This system will allow team members to categorize feedback, assign it to the appropriate team, and monitor the status of each suggestion or concern raised. This structured approach will help ensure that user insights are not only documented but actively addressed, leading to improved responsiveness and user trust in the TaskBuddy platform. This requirement will streamline the feedback lifecycle and ensure that all user voices are heard and considered in product development decisions.
Acceptance Criteria: User submits feedback for the onboarding experience.

Given a new user onboards and accesses the feedback prompt, when they submit their feedback, then their feedback is successfully recorded in the system with a unique identifier.

Team categorizes user feedback.

Given a feedback entry has been submitted, when a team member views the feedback, then they can categorize it as 'suggestion', 'issue', or 'compliment', and this categorization is saved in the system.

Team assigns feedback to appropriate units.

Given categorized feedback, when a team member selects a feedback entry, then they can assign it to a specific team (e.g., UI, Development, Customer Support) and this assignment updates the feedback status accordingly.

Monitoring status of feedback.

Given feedback has been assigned, when a team member checks the feedback status, then they can see the current status as 'In Review', 'Resolved', or 'Closed', along with notes from the responsible team member.

User receives follow-up on feedback.

Given feedback has been resolved, when a user checks their feedback entry, then they receive a notification or follow-up email summarizing the resolution and how it impacts the product.

Team reviews feedback analytics.

Given multiple feedback entries have been submitted, when an analytics dashboard is accessed, then it displays a report summarizing feedback categories, trends over time, and response rates.

Admin settings for feedback management.

Given that an admin is logged into the system, when they access the settings, then they can configure parameters such as feedback categories and response times for each team.

Virtual Onboarding Sessions

Live, scheduled onboarding sessions led by TaskBuddy experts, providing an interactive forum for new users to ask questions and share experiences. This feature enhances community building and offers real-time guidance, making the onboarding process more dynamic and supportive.

Requirements

Zoom Integration for Onboarding

User Story: As a new user, I want to schedule and join onboarding sessions through TaskBuddy so that I can easily access live support and learn how to use the tool effectively without switching platforms.
Description: Integrate Zoom or a similar video conferencing tool into the onboarding feature to facilitate live virtual sessions. This requirement involves creating a seamless connection between TaskBuddy and Zoom, allowing users to schedule and join sessions directly from the TaskBuddy interface. The integration will enhance user experience by providing a familiar platform for video calls and allow users to engage with experts without navigating away from the TaskBuddy environment. It is essential for offering a dynamic and interactive onboarding experience that enhances user satisfaction and interaction during sessions.
Acceptance Criteria: Integration of Zoom for onboarding sessions allows users to seamlessly schedule and join sessions without leaving TaskBuddy.

Given a user is logged into TaskBuddy, When they access the 'Onboarding Sessions' feature and select a session, Then they should see an option to join the session via Zoom, and clicking it should open the Zoom meeting in a new window.

Users receive notifications for upcoming Zoom onboarding sessions through TaskBuddy.

Given a user has scheduled an onboarding session, When the session is approaching, Then the user should receive a reminder notification through TaskBuddy at least 15 minutes before the session begins.

The onboarding session should allow users to share screens during the live Zoom interaction.

Given a user is in a live Zoom onboarding session, When they select the 'Share Screen' option, Then they should be able to share their screen with the TaskBuddy expert without any errors or delays.

Users can easily find and join previously scheduled onboarding sessions within TaskBuddy.

Given a user is logged into TaskBuddy, When they navigate to the 'Onboarding Sessions' page, Then they should see a list of their upcoming and past sessions with options to join or view details of those sessions.

Users should have the ability to provide feedback on the onboarding session experience directly after participation.

Given a user has completed an onboarding session, When they exit the Zoom call, Then they should be prompted with a feedback form within TaskBuddy to rate their experience and provide comments.

The integration should smoothly log users into Zoom without requiring multiple authentication steps.

Given a user is logged into TaskBuddy, When they click to join a Zoom session, Then they should be logged into Zoom automatically without needing to enter their credentials again, provided they are using a Zoom account linked to TaskBuddy.

TaskBuddy should maintain an updated log of all onboarding session participation for user reference.

Given a user has participated in onboarding sessions, When they check their onboarding history in TaskBuddy, Then they should see a record of all sessions they have joined, along with dates, times, and feedback provided.

Interactive Q&A Feature

User Story: As a new user, I want to ask questions in real-time during onboarding sessions so that I can clarify my doubts and understand how to use TaskBuddy more effectively.
Description: Develop an interactive Q&A feature that enables new users to ask questions during onboarding sessions in real-time. This function should allow participants to submit questions via chat during sessions, which can then be prioritized and addressed by the session leader. This interactivity will foster a more engaging user experience and ensure that users receive immediate assistance for their specific queries. Implementing this requirement will be vital for promoting user engagement and enhancing the onboarding process by making it more responsive to users' needs.
Acceptance Criteria: User Participation During Onboarding Session

Given a scheduled onboarding session, when new users log in, then they should be able to see a dedicated chat interface to submit questions in real time.

Question Prioritization by Session Leader

Given that users have submitted questions via chat during an onboarding session, when the session leader reviews the questions, then they should be able to prioritize and select questions to address based on relevance and frequency.

Real-Time Response to User Questions

Given that a question has been prioritized by the session leader, when the session leader reads the question aloud, then they should provide an immediate response to the user's inquiry to ensure engagement.

User Notification of Response Availability

Given that a user's question has been answered by the session leader, when the response is provided, then the user should receive a notification within the chat interface indicating that their question has been addressed.

Documentation of Questions and Answers

Given that a session has concluded, when the session is finalized, then all submitted questions and their corresponding answers should be documented and accessible to participants for future reference.

User Feedback on Q&A Effectiveness

Given that an onboarding session with the interactive Q&A feature has ended, when users rate their experience, then the session should collect feedback to evaluate the effectiveness of the Q&A feature through a simple rating scale.

Analytics on Q&A Engagement

Given that multiple onboarding sessions have utilized the interactive Q&A feature, when the analytics dashboard is accessed, then it should display metrics on user engagement such as the number of questions submitted, answered, and user participation rates.

Onboarding Resource Repository

User Story: As a new user, I want access to training materials and recorded sessions after my onboarding so that I can review the information at my own pace and get the most out of TaskBuddy.
Description: Create a centralized repository of onboarding resources, including recorded sessions, user manuals, and FAQs accessible to new users. This requirement involves developing a dedicated section within TaskBuddy where users can access additional materials that complement the live onboarding sessions. By providing these resources, users can revisit concepts at their own pace and reinforce their learning, leading to a better grasp of the platform's functionalities. This repository is essential for supporting ongoing learning and ensuring users feel empowered to use TaskBuddy effectively even after the sessions have concluded.
Acceptance Criteria: Onboarding Resource Repository Accessibility

Given a new user has logged into TaskBuddy, when they navigate to the Onboarding Resource Repository, then they should be able to access all recorded sessions, user manuals, and FAQs.

Search Functionality in Resource Repository

Given the Onboarding Resource Repository contains multiple resources, when a user enters a keyword in the search bar, then they should see filtered results based on their search criteria within 2 seconds.

Resource Availability Confirmation

Given the user is in the Onboarding Resource Repository, when they click on a recorded onboarding session, then they should be able to view and play the session without any error.

User Feedback on Resources

Given a user has accessed a resource, when prompted to provide feedback on the resource, then they should be able to submit their feedback successfully, and it will be stored in the system.

Mobile Access to Resource Repository

Given a user is on the mobile version of TaskBuddy, when they try to access the Onboarding Resource Repository, then all resources should be accessible and viewable on their mobile device without layout issues.

Performance of Resource Loading

Given the user is accessing a resource in the repository, when they click to open the resource, then it should load within 3 seconds for a seamless experience.

Predictive Deadline Management

This feature leverages AI to analyze historical project data and team performance to accurately forecast upcoming deadlines. By understanding user patterns, it provides timely reminders and suggests optimal timelines, allowing Project Coordinators and Team Members to manage workloads effectively and minimize last-minute rushes.

Requirements

AI Deadline Forecasting

User Story: As a Project Coordinator, I want the AI to predict project deadlines based on historical data, so that I can allocate resources more effectively and avoid last-minute rushes.
Description: This requirement involves the development of an AI algorithm that analyzes historical project data, team performance metrics, and user behaviors to accurately predict upcoming project deadlines. It should integrate seamlessly with TaskBuddy’s existing data infrastructure, drawing upon historical data to improve prediction accuracy over time. The system must offer predictive analytics that not only points out potential deadline conflicts but also factors in the workload of team members to suggest realistic and optimized timelines. The ultimate goal is to alleviate stress during peak workload periods by providing insightful forecasts, thus improving project planning and execution efficiency.
Acceptance Criteria: Project Coordinator uses the AI Deadline Forecasting feature to input historical project data for review during a team meeting.

Given the Project Coordinator inputs historical project data, when the AI algorithm processes this data, then it should generate a report with predicted deadlines for upcoming tasks with a minimum 90% accuracy based on historical outcomes.

Team Member receives a predictive reminder one week before a deadline approaching for their tasks.

Given a Team Member has a task with a deadline, when the AI analyzes current workload and historical completion rates, then it should send an automated reminder at least one week prior to the deadline, ensuring that the Team Member is aware of workload expectations.

Project Manager reviews the dashboard to see AI-generated timeline recommendations for their current projects.

Given the Project Manager accesses the analytics dashboard, when they view the AI-generated suggestions, then the recommendations should reflect optimal timelines based on workload balance and historical project data, allowing informed decision-making.

A Team Member flags a task that they believe cannot be completed by the suggested deadline.

Given a Team Member flags a task, when the AI system re-evaluates based on historical data and current workloads, then it should adjust the deadline suggestion and notify the Project Coordinator with a valid justification for the change.

Project Coordinator wants to verify the AI's prediction accuracy after completing a project.

Given a completed project, when the Project Coordinator reviews the AI's predicted deadlines versus actual completion dates, then the prediction accuracy report should show a minimum of 80% alignment with actual outcomes to be considered successful.

Multiple users are managing overlapping tasks with AI-generated suggestions in a shared project environment.

Given multiple users are assigned overlapping tasks, when the AI generates timeline suggestions, then the suggestions should prioritize task dependencies and workload distribution, ensuring no Team Member exceeds 80% of their capacity.

An admin reviews the integration of the AI system with existing TaskBuddy data.

Given the admin checks the integration settings, when the AI accesses the historical data, then it should demonstrate seamless connectivity with no data discrepancies or errors in the historical dataset utilized for prediction.

Deadline Reminder Notifications

User Story: As a Team Member, I want to receive reminders for upcoming deadlines, so that I can stay organized and manage my tasks effectively.
Description: This requirement outlines the creation of an automated notification system that alerts users about upcoming deadlines based on the predictions made by the AI Deadline Forecasting feature. The notifications should be customizable, allowing users to set their preferred notification method (such as email, in-app notifications, or SMS) and timing for reminders (e.g., 1 day, 3 days before the deadline). This feature aims to enhance user engagement and ensure that team members are proactively reminded of their responsibilities, therefore reducing the chances of missed deadlines and fostering a culture of accountability.
Acceptance Criteria: User receives an in-app notification for an upcoming deadline configured to alert them one day before the deadline.

Given a project with a deadline in 1 day, When the system checks for impending deadlines, Then the user should receive an in-app notification indicating the upcoming deadline.

User customizes notification settings to receive SMS reminders for deadlines.

Given a user in the settings menu, When the user selects SMS as a notification method and saves the changes, Then the user should receive SMS reminders for upcoming deadlines as per their schedule.

Multiple users configured for notifications receive timely alerts for an approaching deadline.

Given a project with two team members set to receive notifications, When the deadline is 3 days away, Then both users should receive notifications as configured in their individual settings.

User sets different notification timings for varying deadlines in their project.

Given a project with multiple deadlines, When the user configures one deadline to send reminders 1 day out and another to send reminders 7 days out, Then the system must send notifications according to the specified timings for each deadline.

User tests the notification feature to ensure alerts are delivered to their chosen method.

Given a user who has selected email notifications, When the user tests the notification feature, Then they should receive a confirmation email of the notification settings and an example reminder within the specified time frame.

User wants to turn off deadline reminders and save the updated preferences.

Given a user in the notification settings, When the user deselects the deadline reminders option and saves the settings, Then the system should not send any further notifications to the user for deadlines.

User receives feedback on their notification preferences through a summary after a project is completed.

Given a user who has completed a project, When the project winds down, Then the user should receive a summary report of all notifications sent, including those acknowledged and those missed.

Adaptive Workload Balancing

User Story: As a Project Coordinator, I want the system to suggest workload adjustments based on AI predictions, so that I can ensure my team is not overloaded with tasks.
Description: This requirement focuses on leveraging the predictions from the AI Deadline Forecasting to inform workload distribution among team members. The system should analyze current task assignments and forecasted deadlines to recommend adjustments in task allocations. If a team member is forecasted to be overloaded, the system should suggest reassigning tasks to balance the workload more evenly across the team. This feature aims to enhance overall team productivity and reduce burnout by ensuring that tasks are evenly distributed, thereby allowing deadlines to be met without overwhelming any single member.
Acceptance Criteria: As a Project Coordinator, I want to receive workload distribution suggestions so that I can make informed decisions on task assignments during the weekly project planning meeting.

Given the current task assignments and predicted deadlines, when I access the workload balancing feature, then the system should provide a list of recommended task reallocations that will balance workloads evenly across team members, minimizing individual overload.

As a Team Member, I want to be notified of any task reassignments suggested by the system so that I can prepare accordingly and manage my time effectively.

Given that a task is predicted to be overdue for a specific team member, when the system recommends a reassignment, then the affected team member should receive a notification about the change along with the reason for the reassignment.

As a Project Coordinator, I want to review the effectiveness of the workload balancing recommendations over a month so that I can assess the impact on team productivity and burnout rates.

Given the workload balancing suggestions made by the system, when I analyze team performance metrics for the past month, then I should see a decrease in overdue tasks and a reported drop in team burnout as measured by feedback surveys.

As a Project Coordinator, I want to visualize workload distributions across team members through a dashboard so that I can quickly identify any imbalances.

Given that workload data is available, when I access the workload distribution dashboard, then I should see a graphical representation of task assignments per team member, highlighting those who are over or underloaded.

As a Team Member, I want the system to learn from my previous workload preferences so that it can improve its future task distribution recommendations.

Given that I have completed several tasks, when I provide feedback on task assignments, then the system should adjust its algorithms to consider my individual workload preferences in future suggestions.

As a Project Coordinator, I want to monitor the workload adjustments made based on system recommendations during the project lifecycle to ensure compliance and effectiveness.

Given that workload adjustments have been implemented, when I review the project timeline, then I should be able to see a log of all changes made and correlate them with project performance indicators such as completion rates and deadlines met.

Performance Analytics Dashboard

User Story: As a Project Coordinator, I want to monitor performance analytics, so that I can understand how well the predictive system is functioning and make informed decisions for future projects.
Description: This requirement involves creating an analytics dashboard that visualizes the effectiveness of the predictive deadline management system. The dashboard should offer insights into the accuracy of deadline predictions, team performance trends, and the impact of workload balancing on project completion rates. Users should have the capability to drill down into specific projects and team members to extract actionable insights. This feature aims to facilitate data-driven decision-making, enabling project coordinators to refine processes and improve future project outcomes based on historical performance data.
Acceptance Criteria: Viewing the Performance Analytics Dashboard for a specific project

Given the user has access to the Performance Analytics Dashboard, when they select a specific project, then the dashboard should display project-specific insights, including deadline prediction accuracy, team performance trends, and workload distribution.

Analyzing deadline prediction accuracy over time

Given the Performance Analytics Dashboard displays the data, when the user views the accuracy metrics for deadline predictions over the past six months, then they should see a graphical representation of accuracy trends and associated comments on any significant changes.

Drilling into team member performance metrics

Given the user is on the Performance Analytics Dashboard, when they click on a specific team member's name, then they should see a detailed breakdown of that team member's task completion rates, missed deadlines, and contributions to project timelines.

Comparing performance metrics across multiple projects

Given the user is using the Performance Analytics Dashboard, when they select multiple projects for comparison, then they should be able to visualize and compare the performance metrics of those projects side by side, including completion rates, deadline accuracy, and workload balance.

Receiving system suggestions for workload balancing

Given that the predictive deadline management system has analyzed the current project workloads, when the user accesses the Performance Analytics Dashboard, then they should see system-generated suggestions for optimal workload distribution based on the analytics provided.

Exporting performance analytics data

Given the user wishes to share insights from the Performance Analytics Dashboard, when they select the export option, then the system should allow them to export the data in multiple formats (e.g., CSV, PDF), preserving all visualizations and metrics used in the dashboard.

Setting alerts for critical performance thresholds

Given the user is configuring the dashboard settings, when they set performance thresholds for notifications (e.g., a drop in task completion rates), then the system should automatically notify them via email or in-app alerts when those thresholds are breached.

User Feedback Loop

User Story: As a Team Member, I want to provide feedback about the predicted deadlines and notifications, so that the system can improve and better serve my needs.
Description: This requirement emphasizes the importance of establishing a feedback loop for users to provide input on the accuracy of deadline predictions and the effectiveness of reminder notifications. The system should include a simple interface for users to rate the accuracy of predictions and suggest improvements. This feedback will be crucial in iterating the AI algorithms, ensuring they evolve and improve over time based on real user experiences. By gathering user insights, TaskBuddy can enhance the predictive accuracy and usability of the feature.
Acceptance Criteria: User provides feedback on deadline prediction accuracy after a project has been completed in TaskBuddy.

Given a completed project, when the user accesses the feedback interface, then they can rate the accuracy of the deadline predictions on a scale from 1 to 5 and submit their feedback.

User suggests improvements for reminder notifications after multiple uses of the system.

Given that the user has received at least 5 reminder notifications, when they navigate to the feedback section, then they should be able to suggest at least one improvement for the reminder notification system and submit it.

System aggregates user feedback data for analysis and reporting.

Given multiple user feedback submissions, when the feedback is collected, then the system should produce a report showing the average rating of prediction accuracy and common suggestions for improvements.

A user receives a prompt to provide feedback after a deadline has passed.

Given that a deadline has passed, when the user logs into TaskBuddy, then they should see a prompt requesting feedback on the accuracy of the deadline prediction related to that task.

Users can view their submitted feedback on prediction accuracy and suggestion effectiveness.

Given that the user has submitted feedback, when they access their profile, then they should see a list of their past feedback submissions along with status updates on implemented suggestions.

Task Performance Analyzer

An AI tool that evaluates the performance of tasks based on completion rates, user engagement, and team feedback. This feature helps users identify bottlenecks, reassess priorities, and refine strategies, ensuring that project Coordinators and Small Business Owners can streamline operations and enhance productivity.

Requirements

Automated Performance Metrics

User Story: As a Project Coordinator, I want to see automated performance metrics for tasks so that I can identify bottlenecks quickly and adjust strategies to improve team productivity.
Description: The Automated Performance Metrics requirement involves integrating an AI-driven module that automatically calculates key performance indicators (KPIs) for tasks within the TaskBuddy platform. This would include completion rates, deadlines met versus missed, and user engagement levels. By analyzing this data, the tool can present actionable insights to users, helping identify trends and performance issues without manual data entry or analysis. This enhancement will thus provide project coordinators with quick, reliable metrics that they can use to optimize workflows, reassess task priorities, and manage team performance efficiently.
Acceptance Criteria: Task Performance Metrics Calculation for Completed Tasks

Given a completed task, when the task is analyzed by the Automated Performance Metrics module, then the completion rate must be calculated and displayed accurately in the performance dashboard.

User Engagement Evaluation for Active Tasks

Given an active task, when the user engagement data is collected, then it must reflect all interactions (comments, updates, etc.) made within the task's context for the past week and be displayed in the metrics report.

Deadline Compliance Check for All Tasks

Given a set of tasks with defined deadlines, when the Automated Performance Metrics runs, then it must provide a report indicating the percentage of deadlines met against those missed, available in real-time for project coordinators.

Bottleneck Identification Based on Task Performance

Given the task performance data, when the analysis is complete, then the system should automatically identify and highlight tasks with the lowest completion rates as potential bottlenecks and suggest corrective actions.

Integration of Feedback Loop from Team Members

Given that team members can provide feedback on task performance, when feedback is submitted, then it must be immediately reflected in the performance metrics analysis for corresponding tasks and inform future task evaluations.

Dashboard Display of Key Performance Indicators

Given a user logged into TaskBuddy, when they access the performance metrics dashboard, then they must see a clear visualization of key performance indicators including task completion rates, deadlines met, and user engagement levels.

User Feedback Integration

User Story: As a Small Business Owner, I want to collect and analyze team feedback on tasks so that I can make informed decisions to enhance team engagement and work processes.
Description: The User Feedback Integration requirement entails developing a system for collecting and analyzing feedback from team members regarding task performance and engagement. This feature will allow users to submit ratings, comments, and suggestions directly related to each task or project. The AI tool will then process this feedback to detect patterns and sentiments, providing actionable insights that help improve project management practices. This integration is vital as it ensures that user voices are heard, enhancing collaboration and allowing for iterative improvements based on real-world experiences.
Acceptance Criteria: User submits feedback on task performance after completion via the TaskBuddy platform.

Given a completed task, when a user submits a rating along with optional comments, then the feedback should be successfully recorded and associated with that task.

Project Coordinator reviews aggregated user feedback on task performance for quarterly analysis.

Given that feedback has been collected, when the Project Coordinator accesses the analytics dashboard, then the dashboard should display a summary of ratings, trends, and comments categorized by tasks and users.

AI tool analyzes user feedback to identify patterns and sentiments related to a specific project.

Given a set of feedback data, when the AI tool processes the feedback, then it should generate a report highlighting key performance indicators and actionable insights based on user sentiments.

User views feedback submitted by their team regarding a specific task to understand areas of improvement.

Given a task with submitted feedback, when the user accesses the task details, then the feedback should be displayed clearly, showing ratings and comments from all team members.

System sends automated reminders to team members for submitting feedback on ongoing tasks.

Given a task that has reached its due date, when the task status is updated to completed, then an automated reminder should be sent to relevant team members to submit their feedback.

User filters feedback based on criteria such as task priority and user engagement for better analysis.

Given a range of feedback, when the user applies filters based on task priority or engagement levels, then the display should update to show only the feedback that meets the specified criteria.

Prioritization Recommendations

User Story: As a Project Coordinator, I want the system to recommend task prioritization based on data analysis so that I can ensure my team is focusing on the most impactful tasks first.
Description: The Prioritization Recommendations requirement focuses on creating an intelligent system that suggests task prioritization based on performance data, deadlines, and user engagement insights. This feature will leverage AI to analyze the current state of tasks and recommend which tasks should be addressed first, thereby optimizing resource allocation and project flow. By automating this aspect of project management, users can focus more on execution rather than planning, ensuring that high-impact activities are prioritized effectively.
Acceptance Criteria: User accesses the Task Performance Analyzer during a project meeting to gather recommendations for prioritizing ongoing tasks.

Given the user is logged into TaskBuddy and has accessed the Task Performance Analyzer, when they view the recommendations, then the tool must display a list of tasks prioritized based on completion rates, deadlines, and user engagement with appropriate rationale for each recommendation.

Project Coordinator reviews the prioritization recommendations provided by the AI tool after a week of task execution to assess accuracy and relevance.

Given that one week has passed since the last recommendations were made, when the project coordinator reviews the current performance of tasks compared to the recommendations, then at least 75% of high-priority tasks should have a completion rate of 80% or higher as per the analytics dashboard.

Small Business Owner needs to adjust task prioritization due to an unexpected project deadline change.

Given a change in a project deadline, when the Small Business Owner inputs the new deadline into the system, then the AI should automatically recalibrate the task prioritization to reflect this change, displayed in real-time.

Team members use the prioritized task list from the Task Performance Analyzer to delegate their workload efficiently.

Given that the task prioritization has been updated, when team members access the list, they should be able to delegate at least 90% of the tasks by their next scheduled meeting, with clear ownership assigned to each task.

User feedback is gathered regarding the usefulness of the prioritization recommendations provided by the AI tool.

Given that users have accessed the prioritization recommendations for at least two weeks, when feedback surveys are conducted, then at least 80% of users should indicate the recommendations were helpful in improving task execution and resource allocation.

The AI tool integrates historical performance data to refine future task prioritization.

Given the user has enabled the integration of historical performance data, when new recommendations are generated, then they should demonstrate a measurable improvement in accuracy and relevancy as compared to past recommendations, with an improvement rate of at least 20% in user satisfaction surveys.

Customizable Reporting Dashboard

User Story: As a Small Business Owner, I want to customize my reporting dashboard so that I can focus on the performance metrics that are most relevant to my business goals.
Description: The Customizable Reporting Dashboard requirement is to develop an interactive dashboard that allows users to tailor their project metrics visualizations according to their unique preferences and needs. Users will be able to choose specific KPIs to display, modify report layouts, and filter data to view performance metrics in real-time. This flexibility will ensure that users can access the insights that matter most to them, enhancing their ability to make time-sensitive decisions and improvements relevant to their objectives.
Acceptance Criteria: User Customization of Metric Visualization on the Dashboard

Given the user is on the Customizable Reporting Dashboard, when they select specific KPIs from a predefined list, then those KPIs should be displayed on the dashboard according to the user's selection.

Real-Time Data Filtering on the Reporting Dashboard

Given the user is viewing the Customizable Reporting Dashboard, when they apply filters to their data, then the dashboard should refresh to display only the metrics that meet the applied filter criteria within five seconds.

Layout Modification for Visualizations

Given the user is on the Customizable Reporting Dashboard, when they drag and drop metrics to rearrange the layout, then the dashboard should save the new layout and maintain it upon refresh or re-login sessions.

Exporting Custom Reports from the Dashboard

Given the user is on the Customizable Reporting Dashboard, when they choose to export the displayed metrics, then a downloadable file of the selected KPIs and their current values should be generated in CSV format within one minute.

User Feedback Mechanism for Dashboard Usability

Given the user interacts with the Customizable Reporting Dashboard, when they complete a survey regarding the dashboard layout and functionality, then the system should record the feedback and provide a summary of results to the admin within 24 hours.

Integration with Existing Business Tools for Data Import

Given the user has connected their business tools to TaskBuddy, when they navigate to the Customizable Reporting Dashboard, then they should have the option to import relevant data from those tools seamlessly.

Detailed Help Section for Dashboard Features

Given the user is on the Customizable Reporting Dashboard, when they access the help section, then they should find comprehensive guides and FAQs related to customizing their dashboard functionalities.

Bottleneck Detection Alerts

User Story: As a Project Coordinator, I want to receive alerts for potential bottlenecks so that I can take immediate action to keep projects on schedule.
Description: The Bottleneck Detection Alerts requirement involves implementing an alert system that notifies users of potential bottlenecks based on the AI analysis of task performance and user engagement data. When certain predetermined criteria are met (e.g., a task is overdue, low user engagement is detected, etc.), an automated alert will inform the relevant team members or project coordinators, allowing them to address issues proactively. This feature promotes proactive management practices and helps maintain project momentum.
Acceptance Criteria: Bottleneck alert for overdue tasks

Given a task that is overdue by more than three days, when the AI detects this condition, then an automated alert should be sent to the assigned team member and the project coordinator via email and in-app notification.

Bottleneck alert for low user engagement

Given a task that has less than 20% user engagement over the past week, when the AI identifies this low engagement, then an automated alert should notify the project coordinator and the assigned team member of the potential bottleneck.

Bottleneck alert for prolonged task completion

Given a task that exceeds 150% of its estimated completion time, when the AI detects this situation, then an automated alert should be sent to the project coordinator, specifying the task details and suggested actions.

Aggregate alert system for multiple bottlenecks

Given multiple tasks that trigger overdue and low engagement alerts simultaneously, when the AI processes these alerts, then it should compile and send a single summary alert to the project coordinator listing all affected tasks.

Bottleneck alert acknowledgment and tracking

Given a bottleneck alert that has been sent, when a team member acknowledges the alert, then the system should record this acknowledgment and notify the project coordinator of the action taken.

Notification settings customization

Given a project coordinator, when they wish to customize alert settings, then the system should allow them to define specific thresholds for what constitutes a bottleneck and choose preferred notification methods (email, in-app, etc.).

Historical Performance Trend Analysis

User Story: As a Small Business Owner, I want to analyze historical performance trends so that I can assess the effectiveness of changes made in our project management approach over time.
Description: The Historical Performance Trend Analysis requirement involves creating a feature that allows users to view historical data regarding task performance and team engagement over specified periods. By visualizing trends based on completed tasks, engagement levels, and team feedback, this feature will help users to identify long-term performance issues or improvements. This capability is essential for strategic planning and ensuring continued process improvements within the organization.
Acceptance Criteria: User accesses the Historical Performance Trend Analysis feature to view trends for a specific project over the past month.

Given that the user has selected a project and a time frame of the past month, when they click on 'View Trends', then the system should display a graph showing task performance metrics including completion rates and user engagement levels for each week.

User wants to analyze the historical performance trends for a team to identify areas for improvement.

Given that the user selects a specific team and the time frame of the last quarter, when they request the historical performance trends, then the system should generate and present a report summarizing completion rates, team feedback, and engagement scores.

Team leads review the performance trends to prepare for an upcoming strategy meeting.

Given that the team lead accesses the analysis tool, when they filter the data by month and export the trends report, then the system should successfully export a CSV file with all relevant metrics displayed in the analysis.

A user seeks to compare performance trends between two different teams.

Given that the user selects two distinct teams and a common time frame, when they apply the comparison feature, then the system should display a side-by-side comparison chart illustrating the key performance indicators for both teams.

The user wants to visualize task completion trends and correlate them with user engagement data.

Given that the user selects to display both task completion rates and engagement levels, when they execute the trend visualization, then the graphical representation should clearly show both metrics over the specified period for easy comparison.

A small business owner needs to present historical performance trends to stakeholders.

Given that the business owner has filtered performance data for the last six months, when they generate the presentation view, then the system should format the data into an easy-to-read summary that includes visuals and key metrics for discussion with stakeholders.

A project coordinator needs data on task completion rates for auditing.

Given that the project coordinator requests task completion data for auditing purposes, when they specify the time frame and the relevant tasks, then the system should provide an accurate and detailed report with completion rates and any related comments from team members.

Resource Allocation Optimizer

Utilizing machine learning algorithms, this feature assesses the availability and workload of team members, suggesting the best allocation of tasks based on individual strengths and historical performance. This ensures that projects are not only completed on time but also utilize resources efficiently, maximizing output for all users.

Requirements

Workload Assessment Module

User Story: As a project manager, I want to see the current workload of my team members so that I can delegate tasks more effectively and ensure that no one is overwhelmed or underutilizing their skills.
Description: The Workload Assessment Module will analyze the current workloads of team members through data collection and analysis of task assignments, deadlines, and individual performance metrics. It will provide a visual representation of each member’s workload status, facilitating better planning and task distribution. This module will integrate seamlessly with existing project management tools in TaskBuddy, thus enhancing users' ability to make data-driven decisions when allocating tasks, ultimately improving project efficiency and output.
Acceptance Criteria: Team Lead accesses the Workload Assessment Module at the start of a new project to review the current workloads of all team members before task allocation.

Given the team lead accesses the Workload Assessment Module, When the team lead views the workload status of each member, Then the visual representation accurately reflects the current workload status for all team members based on recent task assignments and deadlines.

A user updates their task status in TaskBuddy, and the Workload Assessment Module recalibrates the workload metrics accordingly.

Given a user updates the status of their task from 'In Progress' to 'Completed', When the Workload Assessment Module recalculates the workloads, Then the visual representation should immediately reflect the updated workload metrics for that user and the overall team.

A project manager needs to allocate tasks efficiently for a new project based on each team member's assessed strengths.

Given the project manager is reviewing the workload assessments, When they check the suggested task allocation for team members, Then the recommendations should prioritize assigning tasks to those with lower workloads and relevant historical performance data.

A team member inspects their individual workload status and views the breakdown of tasks and deadlines.

Given the team member accesses their workload status in the Workload Assessment Module, When they click on their workload overview, Then they should see a clear breakdown of current tasks, deadlines, and performance metrics.

During a team meeting, the project manager uses the Workload Assessment Module to justify task reassignments based on the data presented.

Given the project manager presents the workload data to the team, When they discuss reallocating tasks, Then the data displayed should be comprehensive, allowing the team to understand the rationale based on workload distribution and individual performance.

A user integrates the Workload Assessment Module with another business tool to pull data for analysis.

Given the integration settings are correctly configured for the Workload Assessment Module, When the user initiates a data pull from the integrated tool, Then the module should successfully retrieve and display the relevant workload data without errors.

The system alerts a team lead when a specific team member exceeds a predefined workload threshold.

Given the workload thresholds are set in the Workload Assessment Module, When a team member's workload goes above the threshold, Then the system should notify the team lead with an alert detailing the excess workload and potential impacts on task completion.

Strengths Mapping Feature

User Story: As a team leader, I want to understand each member's strengths and weaknesses better so that I can assign tasks that align with their capabilities and improve overall team performance.
Description: The Strengths Mapping Feature will utilize historical performance data to identify each team member's strengths and weaknesses tailored to different task types. This feature will match these strengths with upcoming tasks to optimize task allocation. By aligning tasks with individuals who have proven success in similar activities, TaskBuddy will enhance productivity and quality of work. This integration will provide insights for future projects and team development.
Acceptance Criteria: Task Assignment Based on Historical Performance Data

Given a list of available tasks and historical performance data for each team member, when the Resource Allocation Optimizer is activated, then tasks should be assigned to team members whose historical performance aligns with task requirements, with a success rate of at least 80%.

Dashboard Visualization of Strengths Mapping

Given the historical performance data and strength mapping analysis, when a manager views the analytics dashboard, then it should clearly display a visual representation of each team member’s strengths and task alignments, ensuring insights are actionable and understandable within 3 seconds of loading.

Notification System for Task Reassignments

Given a need for task reallocation based on updated workload assessments, when a task is reassigned, then all affected team members should receive a notification within 5 minutes, and the system should log the reassignment for future performance evaluation.

User Feedback Mechanism on Task Allocations

Given a completed task allocated through the Strengths Mapping Feature, when the team member submits feedback on the task fit, then at least 70% of team members should indicate that the task allocation was suitable and aligned with their strengths over a quarter.

Integration with Other Project Management Tools

Given the need to streamline task allocation across multiple platforms, when the Strengths Mapping Feature is used, then it should successfully integrate with at least three additional project management tools without data loss or misalignment.

Continuous Learning Improvement of Allocation Algorithms

Given the historical performance assessments and task outcomes, when a new task is assigned based on previously collected data, then the algorithm should improve its recommendations by at least 10% accuracy after each project sprint based on feedback and performance metrics.

Historical Data Access for Team Development

Given the available historical performance data, when a manager accesses the Strengths Mapping Feature, then it should provide comprehensive reports on individual strengths and weaknesses, with the ability to filter by task type and performance outcomes, ensuring completion within 5 seconds.

Automatic Task Recommendations

User Story: As a project manager, I want TaskBuddy to automatically suggest who should take on new tasks so that I can save time on task allocation and ensure tasks are assigned to the right people.
Description: The Automatic Task Recommendations feature will use machine learning algorithms to propose task assignments based on employee availability, past performance, and skill sets. This system will analyze historical project data to predict the most suitable candidates for new tasks, reducing the time spent on manual allocation and optimizing team productivity. By facilitating smarter task distribution, this feature will minimize bottlenecks and enhance workflow efficiency.
Acceptance Criteria: Task Recommendation for Team Based on Availability and Skills

Given a project with tasks requiring specific skills, when the system evaluates team member availability and past performance, then it should recommend the top three candidates for each task based on their skillset and current workload.

Real-Time Updates for Task Assignments

Given that an employee's availability changes due to a new task or personal leave, when the system runs its task allocation process, then it should automatically update and notify the team of new task assignments reflecting the changes in real-time.

Performance Tracking and Suggested Reassignments

Given a historical performance dataset, when a task is assigned to an employee who has not completed similar tasks successfully in the past, then the system should suggest alternative team members who have a better historical performance for similar tasks.

Integration with Existing Project Management Tools

Given the integration capabilities of TaskBuddy, when a team uses other project management tools, then it should pull in relevant historical data and employee profiles to fine-tune task recommendations.

User Feedback Mechanism on Task Recommendations

Given a proposed task assignment, when a user receives a recommendation from the system, then they should have an option to provide feedback on the recommendation which should be utilized to improve future task suggestions.

Analytics Dashboard for Tracking Allocation Efficiency

Given the allocation of tasks based on the recommendations provided, when the project is completed, then the analytics dashboard should show metrics on task completion rate and resource utilization to evaluate the efficiency of task assignments.

Real-Time Resource Availability Tracker

User Story: As a project manager, I want to track the real-time availability of my team members so that I can promptly respond to shifts in project priorities and deadlines.
Description: The Real-Time Resource Availability Tracker will monitor and display the current status of team members regarding their task loads and deadlines, allowing managers to see who is available at any moment. This tracking will ensure that urgent tasks can be allocated quickly to those who are available, thus improving response times for client needs and project changes. Integration with calendars will provide a complete overview of each member’s commitments.
Acceptance Criteria: Display of resource availability on task load overview.

Given a user requests to view team member availability, When the user accesses the Real-Time Resource Availability Tracker, Then the system displays the current status of each team member's workload and deadlines, including the number of active tasks and due dates.

Integration with team calendars for accurate availability representation.

Given team members' calendars are connected to TaskBuddy, When a user views the Real-Time Resource Availability Tracker, Then the system reflects real-time calendar events such as meetings and deadlines that affect each member's availability.

User notification for task reallocation based on availability changes.

Given a team member completes a task or updates their status, When the Real-Time Resource Availability Tracker refreshes, Then managers receive a notification regarding potential task reallocation opportunities based on the updated availability.

Manual updates of resource availability by team members.

Given team members can manually update their availability status, When a team member changes their status to 'Available' or 'Unavailable', Then the system reflects this change immediately in the Real-Time Resource Availability Tracker for all users.

Historical performance metrics influencing task allocation suggestions.

Given the Resource Allocation Optimizer receives historical performance data, When the Optimizer assesses current resource availability, Then it suggests task allocations that consider each team member's strengths and past performance metrics.

Performance Reporting Dashboard

User Story: As a project manager, I want to review performance data on task allocation so that I can make informed decisions to improve project outcomes.
Description: The Performance Reporting Dashboard will provide insights into the resource allocation's effectiveness through analytics and reporting tools. This dashboard will visualize key performance indicators such as task completion rates, workload distribution, and projected versus actual performance metrics. By offering comprehensive reporting capabilities, the dashboard helps managers identify areas for improvement and refine their resource allocation strategies.
Acceptance Criteria: Performance metrics are displayed to users after a project is completed, providing insights into resource allocation effectiveness.

Given a completed project, when the manager accesses the Performance Reporting Dashboard, then the dashboard displays task completion rates, workload distribution, and projected vs actual performance metrics accurately.

Managers need to understand which resources contributed most effectively to project success through visual analytics.

Given that the performance dashboard includes visual indicators, when a manager views the dashboard, then it must visually highlight top-performing team members based on analytical data related to task completion and workload management.

The dashboard allows filtering of performance reports based on timeframes to evaluate past resource allocation decisions.

Given that managers wish to analyze data from specific periods, when they select a date range on the Performance Reporting Dashboard, then the displayed metrics must accurately reflect performance data only for the selected timeframe.

Key performance indicators (KPIs) are updated in real-time as project data changes to allow managers to make timely decisions.

Given active projects are being updated with real-time data, when any change occurs in resource allocation or task completion status, then the dashboard must refresh KPIs within 5 seconds to ensure managers have the most current information.

The dashboard provides options for exporting performance reports for external analysis and record-keeping.

Given that a manager wants to share performance analytics, when they select the export function, then the system must generate a .csv file of the current dashboard metrics without error.

Users have the ability to customize the dashboard to prioritize the metrics that matter most to them.

Given that users can customize their dashboard view, when a user saves their preferred metrics layout, then their personalized dashboard should load correctly every time they access the Performance Reporting Dashboard.

Feedback Mechanism for Continuous Improvement

User Story: As a team member, I want to give feedback on my task assignments so that our resource allocation process can evolve and become more effective over time.
Description: The Feedback Mechanism for Continuous Improvement feature will allow team members to provide feedback on task assignments and overall workload management. This feedback will be aggregated and analyzed to identify trends and areas for enhancement in resource allocation and workload distribution. This module will also facilitate the continuous evolution of the machine learning algorithms, ensuring the system improves its recommendations over time based on real user feedback.
Acceptance Criteria: Team members provide feedback on task assignments after a project completion during a scheduled team review meeting.

Given a completed project, when team members submit feedback through the Feedback Mechanism, then the feedback should be successfully recorded and categorized by task assignment and workload management.

The system aggregates feedback from multiple users over a two-week period to identify trends in team workload.

Given feedback collected over two weeks, when the data is analyzed, then the system should identify any workload imbalances and suggest adjustments based on the feedback trends.

A team member provides feedback on their task assignment regarding their workload via the feedback form in TaskBuddy.

Given the feedback form is filled out by a team member, when it is submitted, then a confirmation message should be displayed, and the feedback should be logged in the system for future analysis.

The machine learning algorithm processes past feedback to improve future task assignments based on individual strengths.

Given historical performance data and aggregated feedback, when the algorithm runs its optimization process, then it should provide improved task allocation suggestions for upcoming projects based on the identified strengths.

The team leader reviews feedback trends and adjusts resource allocation for the next project based on findings from the analysis.

Given a report generated from feedback analysis, when the team leader adjusts task assignments based on this report, then the system should update the team member allocations accordingly and notify them of their new tasks.

A dashboard summarizes overall feedback trends for the management to evaluate team performance.

Given feedback data from the last quarter, when the management accesses the analytics dashboard, then it should display a visual summary of feedback trends, including strengths and areas for improvement.

Team members access their individual feedback summaries to review their performance and areas for improvement.

Given a team member is logged into their account, when they navigate to their feedback summary page, then they should see a complete overview of their feedback history and the corresponding suggestions for improvement.

Insightful Trend Analysis

This feature provides users with visual graphs and reports that highlight trends in project performance over time, including task completion rates and team collaboration metrics. Analytics Andy and other data-driven users can leverage these insights to pivot strategies, aligning project goals with performance data for better outcomes.

Requirements

Dynamic Data Visualization

User Story: As a project manager, I want to see visual graphs of project performance trends so that I can quickly analyze data and adjust strategies to improve team productivity and project outcomes.
Description: This requirement focuses on the development of interactive and dynamic visual graphs that represent trends in project performance metrics, such as task completion rates and collaboration levels over time. Users will benefit from real-time data representation that allows them to quickly identify areas of improvement or success, facilitating informed decision-making. The visualizations will be integrated into the TaskBuddy analytics dashboard, ensuring seamless user experience and access to crucial performance insights. By presenting complex data in an easily understandable format, this feature will enable users to pivot strategies effectively, enhancing overall project outcomes and aligning team efforts with organizational goals.
Acceptance Criteria: User accesses the TaskBuddy analytics dashboard to view trends in project performance at the end of a project phase.

Given the user is logged into TaskBuddy, when they navigate to the analytics dashboard, then they should see interactive graphs displaying task completion rates and team collaboration metrics for the selected project phase.

Data visualization updates in real-time as tasks are completed and collaboration metrics change throughout the project.

Given the user is viewing the analytics dashboard, when a task is marked as complete, then the task completion rate graph should update within 5 seconds to reflect the change in real-time.

User filters the project performance data by date range to analyze trends over specific periods.

Given the user selects a date range using the date filter, when they apply the filter, then all visual graphs must update accurately to reflect the performance metrics for only the selected date range.

User exports the visual graphs and reports into a PDF format for a team meeting.

Given the user has generated the reports, when they click the export button, then a PDF containing all current visual graphs and key metrics should be downloaded with the correct formatting and labels.

User accesses previous performance reports to compare past and present project metrics.

Given the user navigates to the historical performance report section, when they select any previous report, then the data visualization should accurately display the metrics from that time period in the same format as the current dashboard.

User seeks to understand the impact of team collaboration on task completion rates.

Given the user is viewing the analytics dashboard, when they hover over collaboration metrics on the graph, then tooltips should display detailed information about specific correlations between collaboration levels and task completion rates.

The system performs as expected under high data loads without performance degradation.

Given that a high volume of task completions and collaboration metrics are occurring simultaneously, when users access the analytics dashboard, then the visual graphs must load within 3 seconds and maintain interactivity without lag.

Automated Trend Reports

User Story: As a team leader, I want to receive automated reports on project trends so that I can save time on analytics and focus on implementing improvements based on actionable insights.
Description: This requirement entails creating a functionality that automatically generates comprehensive trend analysis reports at specified intervals (weekly, monthly, etc.). These reports will summarize key performance metrics related to task completion and team collaboration, providing actionable insights. By automating this process, users can save time on manual observations and focus on strategic actions stemming from the report findings. The generated reports will be accessible through the TaskBuddy interface and can be exported for external sharing, enhancing collaboration with stakeholders. This feature not only streamlines report generation but also ensures that users receive timely and accurate data to inform their decision-making.
Acceptance Criteria: Generate weekly automated trend reports for project performance monitoring.

Given I have selected the option to generate weekly trend reports, when the scheduled time arrives, then an automated report is generated summarizing key performance metrics related to task completion and team collaboration.

Access and download the automated trend reports via the TaskBuddy interface.

Given I have generated an automated trend report, when I navigate to the reports section in TaskBuddy, then I should be able to view and download the report in PDF format.

Receive notifications about the availability of new automated trend reports.

Given the automated trend report is generated, when the report becomes available, then I should receive a notification in TaskBuddy and via email informing me of the new report's availability.

Ensure trend reports include all key performance metrics as specified.

Given I have generated an automated trend report, when I view the report, then it should include metrics such as task completion rates, team member contributions, and collaboration metrics.

Schedule automated reports to be generated monthly instead of weekly.

Given the settings allow for report scheduling, when I change the report generation frequency from weekly to monthly, then the trend report should be generated according to the new schedule.

Allow users to filter the data presented in the automated trend reports.

Given I have generated an automated trend report, when I use the filter options, then the report should display information relevant to the selected time period or specific team members.

Integrate trend reports with external tools for seamless sharing.

Given I have generated an automated trend report, when I choose to export it, then I should be able to share it directly with external tools like Google Drive or Dropbox.

Performance Alerts

User Story: As a project manager, I want to receive alerts when project performance metrics are off track so that I can take timely action to address issues and keep the project on schedule.
Description: This requirement is designed to implement a notification system that alerts users when certain performance metrics fall below or exceed predefined thresholds (e.g., low task completion rates or high collaboration metrics). Users will be able to configure these thresholds based on team needs and project specifications. By receiving real-time alerts, users can take immediate corrective actions, ensuring that projects remain on track and goals are met. This feature aims to foster proactive management of project performance, minimizing potential issues before they escalate. The alert system will integrate smoothly with TaskBuddy's existing communication features, providing timely updates through the integrated chat function.
Acceptance Criteria: User sets a low task completion rate threshold for their team and expects to receive notifications when the completion rate dips below this value.

Given that the user has set a threshold for low task completion rate, when the average task completion rate falls below the defined threshold, then the user receives an immediate alert through the integrated chat function.

A team member receives a notification due to a high number of overdue tasks that exceed the established threshold set by their project manager.

Given that the project manager has established a threshold for overdue tasks, when the number of overdue tasks exceeds this threshold, then the team member receives a notification within 5 minutes of the overage being detected.

User wants to modify the collaboration metrics threshold to ensure alerts are tailored to their team's performance.

Comparative Analysis Tools

User Story: As an operations manager, I want to analyze performance comparisons between teams so that I can identify best practices and apply successful strategies across all projects.
Description: This requirement involves developing tools that allow users to compare different project performance indicators over time or between teams. Users will be able to easily assess how changes in one area affect overall project efficiency, supporting deeper insights into collaboration dynamics and task management effectiveness. The comparative analysis tools will provide users with the ability to visualize differences and gains in performance metrics, thereby fostering a culture of continuous improvement. Integrating this feature into the existing analytics dashboard will enhance its utility, making it an essential tool for strategic planning and resource allocation.
Acceptance Criteria: Users utilize the comparative analysis tools to monitor project performance metrics in real-time to identify trends and make data-driven decisions during project team meetings.

Given that a user is in the analytics dashboard, when they select two project performance indicators to compare, then a visual graph displaying the comparison between the performance indicators should be generated instantly.

A project manager needs to evaluate the impact of recent changes in task delegation on team collaboration metrics, using the comparative analysis tools integrated within the analytics dashboard.

Given that the project manager reviews team collaboration metrics after a recent task delegation change, when they select the timeline for comparison, then the tool should produce a report showing collaboration metrics before and after the change.

Users wish to analyze performance metrics of different teams within the organization to assess which team is performing better on key indicators through the comparative analysis tools.

Given that a user is analyzing team performance, when they select the teams to be compared, then the comparative analysis tools should provide a side-by-side comparison of the selected teams' performance metrics across defined indicators.

Analytics Andy wants to generate a report to present to stakeholders showing the impact of a recent strategy change on project outcomes by using the comparative analysis tools.

Given that Analytics Andy has selected the relevant project performance metrics, when he generates the report, then the report should clearly illustrate the changes in performance pre and post strategy implementation with visual graphs and quantitative data.

A team leader needs to demonstrate to their team how collaboration has improved over the last quarter using the comparative analysis tools.

Given that the team leader accesses the analytics dashboard, when they select the collaboration metrics for the last quarter, then the comparative analysis tools should display data highlighting improvements in collaboration, including metrics such as completion rates and communication frequency.

Users want to easily switch between different time frames to observe long-term trends in project performance with the comparative analysis tools.

Given that a user is viewing a comparative analysis graph, when they select different time frames using a dropdown menu, then the graph should update dynamically to reflect the selected time frames for both sets of performance indicators.

Customizable Analytics Dashboard

User Story: As a data-driven user, I want to customize my analytics dashboard so that I can prioritize the information that is most relevant to my role and improve my decision-making process.
Description: This requirement focuses on enhancing the analytics dashboard by allowing users to customize which metrics and data visualizations are displayed according to their preferences. Users will have the ability to create personalized views tailored to their specific roles and analytical needs. Customization options will include selecting, arranging, and resizing widgets that show key performance indicators, trends, and other relevant data. This feature will improve user experience by providing easy access to the most pertinent information for different roles within the organization, thus fostering a data-driven culture and empowering users to make informed decisions more effectively.
Acceptance Criteria: User accesses the customizable analytics dashboard for the first time after logging in to TaskBuddy.

Given the user is logged into TaskBuddy, when they navigate to the analytics dashboard, then they should see an option to customize their dashboard layout and select from available widgets.

User selects, arranges, and resizes widgets on their analytics dashboard.

Given the user is on the analytics dashboard, when they drag and drop widgets to rearrange them and resize them, then the dashboard should reflect these changes immediately.

User saves their customized dashboard settings.

Given the user has customized their analytics dashboard, when they click on the save button, then their settings should be saved and persisted across sessions.

User resets the dashboard to default settings.

Given the user is on the analytics dashboard, when they select the option to reset the dashboard, then all widgets should revert to their original default positions and sizes.

User views different types of metrics on their customized analytics dashboard.

Given the user has customized their analytics dashboard, when they select different metrics to display, then the dashboard should update to show the selected metrics, including task completion rates and collaboration metrics.

Custom AI Suggestions

An adaptive tool that delivers personalized suggestions for improving task management and team collaboration based on real-time project data and individual user behavior. This empowers all users, from freelancers to business owners, to enhance efficiency by meeting personalized productivity goals.

Requirements

User Behavior Analytics

User Story: As a project manager, I want to receive insights on team members' task completion habits so that I can better assign tasks and improve overall team productivity.
Description: This requirement focuses on tracking and analyzing user behavior within TaskBuddy to identify patterns and trends that inform personalized task suggestions. By monitoring interactions such as task completion rates, time spent on tasks, and collaboration frequency, the system can generate targeted recommendations for improving productivity. This analysis not only enhances the relevance of AI suggestions but also aids in understanding user needs and preferences, ensuring that the suggestions are actionable and aligned with individual work habits. The integration of behavioral data will empower TaskBuddy to provide timely advice, ultimately leading to improved efficiency and better project outcomes.
Acceptance Criteria: User Behavior Analytics provides insights on task completion rates and identifies users who struggle with deadlines.

Given a user with an average task completion rate below 70%, when User Behavior Analytics is activated, then the system should flag this user and suggest tailored recommendations to improve their task management skills.

The system analyzes the time spent on tasks to identify patterns indicating potential bottlenecks.

Given a user who spends more than 3 hours on a single task over three consecutive days, when the analysis is performed, then the system should generate a report highlighting this task as a potential bottleneck and recommend effective time management strategies.

Behavioral data indicates frequent collaboration among users on specific projects as a measure of team engagement.

Given a project with at least 5 users collaborating regularly, when the system analyzes collaboration frequency, then it should provide insights on user interactions and suggest areas for increased engagement or delegation.

TaskBuddy receives feedback from users regarding the relevance of AI-generated suggestions based on user behavior.

Given a user who implements AI suggestions more than twice a week, when they provide feedback through a survey, then at least 80% of users should indicate that suggestions are relevant and helpful for their task management.

The AI system implements continuous learning based on user interaction data to enhance its suggestion accuracy over time.

Given a user who has engaged with TaskBuddy for over one month, when their interaction data is analyzed, then the AI must show at least a 15% improvement in suggestion relevance and accuracy for that user compared to the previous month.

User Behavior Analytics integrates seamlessly with all aspects of the TaskBuddy platform without performance degradation.

Given that User Behavior Analytics is active, when all previously available features are in use simultaneously, then there should be no noticeable drop in system performance or response times exceeding 2 seconds.

The system monitors workflow changes in response to AI suggestions and evaluates their impact on user productivity.

Given a user who acted upon at least three AI suggestions over a one-month period, when productivity metrics are reviewed, then there should be a measurable increase in task completion rates by at least 20% within that timeframe.

Real-time Suggestion Engine

User Story: As a team leader, I want to receive real-time suggestions for prioritizing tasks so that I can keep the project on track and avoid last-minute rushes.
Description: The real-time suggestion engine is designed to analyze live project data and provide instant, context-aware suggestions to users. This includes identifying overdue tasks, suggesting optimal task assignments, and recommending adjustments to schedules based on current workload and deadlines. By utilizing machine learning algorithms, the engine continuously learns from user interactions and project dynamics, ensuring that the suggestions are timely and relevant. This feature is crucial in enhancing overall project management efficiency, allowing teams to stay agile and responsive to changes.
Acceptance Criteria: User receives context-aware suggestions for overdue tasks based on real-time data.

Given a user is logged into TaskBuddy, when they have overdue tasks, then the suggestion engine provides a notification with specific overdue task details and recommended actions.

User is assigned a new task and receives an optimal assignment suggestion from the AI.

Given a user assigns a new task within the project dashboard, when the new task is saved, then the suggestion engine recommends the most suitable team member for the task based on their current workload and skill set.

User accesses the analytics dashboard and sees recommendations for schedule adjustments.

Given a user views the analytics dashboard, when the workload of team members is high, then the suggestion engine recommends adjustments to the project schedule to enhance productivity.

User completes a task and receives a recommendation for the next task based on their recent performance.

Given a user marks a task as complete, when the user checks the suggestions panel, then the recommendation engine provides a tailored suggestion for the next highest priority task based on project deadlines.

User clicks on the suggestions provided by the AI and executes an action based on the suggestion.

Given a user interacts with a suggestion from the AI, when the user selects a suggested action (like reassigning a task), then the system successfully executes the action without errors and updates the task status.

User provides feedback on the suggestions received from the AI.

Given a user has received suggestions, when they provide feedback (positive or negative) on a suggestion, then the feedback is logged in the system and used to improve future suggestions.

Customizable Suggestion Parameters

User Story: As a freelancer, I want to define my working hours and preferred tasks so that I receive suggestions that fit my personal schedule and work style.
Description: This requirement allows users to set preferences and parameters for how they want suggestions to be generated. Users can specify criteria such as preferred working hours, types of tasks they enjoy, or priority levels for tasks. By enabling this customization, TaskBuddy ensures that the AI suggestions are tailored to individual user workflows and personal goals. This personalization will increase user engagement and satisfaction, as suggestions will be more aligned with individual needs and working styles.
Acceptance Criteria: A user, Sarah, accesses the Custom AI Suggestions feature and navigates to the settings to set her preferred working hours, type of tasks she enjoys, and priority levels for tasks she wants suggestions for.

Given Sarah is in the settings of the Custom AI Suggestions feature, when she inputs her preferred working hours, task preferences, and priority levels, then the system should save these preferences without errors, and display a confirmation message indicating successful save.

John, a project manager, wants to receive personalized task suggestions based on his work preferences set in the Custom AI Suggestions settings.

Given John has set his preferences for working hours, task types, and priorities, when he refreshes the dashboard, then the Custom AI Suggestions should generate and display suggestions that align with his specified preferences.

A user named Mia wants to edit her previously set parameters for customized suggestions to better suit her evolving work style.

Given Mia is on the settings page for Custom AI Suggestions, when she changes her preferred working hours and confirms the changes, then the system should update her parameters and reflect the changes in the suggestion generation within five minutes.

Liam, a freelancer, wishes to test the functionality of the Custom AI Suggestions feature by setting parameters and observing if the suggestions align with his preferences.

Given Liam has set specific parameters for task suggestion, when he views the suggestions over the next week, then at least 80% of the suggestions provided should match his input criteria to be considered successful.

An administrator needs to ensure that all users can access the Custom AI Suggestions settings and modify their parameters efficiently.

Given an administrator accesses the Custom AI Suggestions settings, when they review user profiles, then all profiles should show the option to view and modify their suggestion parameters easily without navigation issues.

A user receives an email summary of the suggestions from the Custom AI Suggestions tool based on their set parameters at the end of the week.

Given the week has ended, when the system compiles the weekly summary, it should send an email to the user with a clear breakdown of the suggestions made throughout the week that align with their specified parameters.

Feedback Mechanism for Suggestions

User Story: As a user, I want to provide feedback on the suggestions I receive so that the system can improve and better suit my needs in future interactions.
Description: To enhance the continuous improvement of the AI suggestion capabilities, this requirement focuses on implementing a feedback mechanism where users can rate the usefulness of suggestions provided. This feedback will be integral in training the AI system to refine its algorithms and improve the relevance of the suggestions over time. Users can provide ratings and comments, enabling a cycle of learning that will significantly improve the accuracy and utility of the suggestions, thereby ensuring that users feel heard and valued in the development of the feature.
Acceptance Criteria: User provides feedback on AI suggestions after completing a task.

Given a user has executed a task and received suggestions from the AI, when they navigate to the feedback section, then they should be able to rate the suggestion from 1 to 5 stars and provide optional comments.

Multiple users provide feedback on AI suggestions for the same task.

Given multiple users have access to the same AI suggestions for a task, when each user rates the suggestion and submits their feedback, then all ratings and comments should be stored and displayed correctly.

User views their feedback history for AI suggestions.

Given a user has provided feedback on AI suggestions over time, when they access their user profile, then they should be able to view a history of their submitted ratings and comments organized by date.

User receives a prompt to provide feedback after using an AI suggestion.

Given a user has acted upon an AI suggestion, when they complete the task associated with the suggestion, then they should receive a pop-up prompt asking them to rate the suggestion within 5 minutes.

Feedback affects the AI suggestion algorithm improvement.

Given that users have provided consistent feedback on AI suggestions, when the AI algorithm is retrained, then the suggestions made to users should reflect the combined feedback ratings and comments in terms of relevance and usefulness.

Admin reviews user feedback for AI suggestions.

Given an admin user accesses the feedback dashboard, when they filter feedback by rating and task type, then they should be able to generate reports that summarize ratings and comments effectively.

User attempts to submit feedback without selecting a rating.

Given a user is on the feedback submission page, when they try to submit their feedback without selecting a star rating, then an error message should appear prompting them to select a rating before submitting.

Integration with Third-Party Tools

User Story: As a business owner, I want TaskBuddy to integrate with tools my team already uses so that we can streamline our workflow without having to switch between different applications.
Description: This requirement addresses the need for seamless integration with popular third-party tools and applications used in project management and team collaboration. By ensuring compatibility with tools like Slack, Trello, and Google Calendar, TaskBuddy will allow users to pull in relevant data from these platforms, enhancing the accuracy of AI suggestions. This integration will facilitate a cohesive workflow, enabling teams to leverage existing tools more effectively and enhancing the overall utility of TaskBuddy in diverse work environments.
Acceptance Criteria: Integration with Slack for real-time updates.

Given a user is connected to their Slack account, when a new task is assigned in TaskBuddy, then a Slack notification should be sent to the user immediately.

Sync tasks with Google Calendar for visibility.

Given a user has linked their Google Calendar, when a task is added with a due date in TaskBuddy, then the task should appear in the user's Google Calendar on the same due date.

Import data from Trello boards.

Given a user has connected their Trello account, when the user selects a specific Trello board, then all active tasks from that board should be imported into TaskBuddy without errors.

Utilize data from third-party tools for AI suggestions.

Given that the user has integrated their third-party tools, when the user creates a project in TaskBuddy, then AI suggestions should update dynamically based on the data pulled from these tools.

Send reminders to Slack for upcoming deadlines.

Given that the user is using Slack and has enabled reminders, when a task's deadline is approaching, then a Slack message reminder should be sent 24 hours before the due date.

Link with Zapier to automate workflows.

Given the user has a Zapier account, when the user sets up a new automation in Zapier triggering from TaskBuddy events, then the integration should work seamlessly, executing the specified action accordingly.

Ensure secure authentication for integrations.

Given that a user is trying to link their third-party accounts, when they input their credentials, then the integration should ensure secure authentication without exposing sensitive information.

Automated Risk Assessment

This feature uses AI to predict potential risks in project timelines based on user input and past project data. It alerts users to possible delays and suggests contingency plans, ensuring proactive management of tasks and deadlines, ultimately helping users like Event Planner Emma stay ahead of any challenges.

Requirements

AI Risk Prediction Model

User Story: As an Event Planner Emma, I want the system to predict potential risks in my project timeline so that I can prepare for and mitigate any delays in advance.
Description: Develop an AI-driven model that analyzes historical project data and current user inputs to identify potential risks in project timelines. The model will utilize machine learning algorithms to improve its prediction accuracy over time, enhancing the proactive risk management capabilities of TaskBuddy. This feature will help users avoid unforeseen delays and plan accordingly, leading to smoother project executions and increased satisfaction among team members.
Acceptance Criteria: Risk Prediction and Notification for New Projects

Given a new project is created, when the user inputs project details including deadlines and past project data, then the AI Risk Prediction Model should analyze the data and provide a list of potential risks with corresponding probabilities of occurrence.

User Notifications for High-Risk Alerts

Given the AI Risk Prediction Model identifies high-risk factors in a running project, when the risk is detected, then the system should automatically notify the project manager and relevant team members via email and in-app notifications within 5 minutes.

Recommendation of Contingency Plans

Given that the AI Risk Prediction Model has identified potential delays in a project timeline, when these risks are evaluated, then the system should suggest at least two actionable contingency plans to mitigate those risks, which the user can review and choose from.

Learn and Adapt from User Feedback

Given the user provides feedback on the accuracy of the risk predictions, when the feedback is submitted, then the AI Risk Prediction Model should incorporate this data to improve future risk analysis, demonstrating an improvement in prediction accuracy by at least 10% over time.

Historical Data Analysis for Prediction Improvement

Given the AI Risk Prediction Model is running, when historical project data is fed into the system, then the model should continuously analyze this data to refine its predictions, with a goal of improving prediction accuracy sequentially with each completed project.

Integration with Project Management Tools

Given that TaskBuddy is integrated with other project management tools, when a user inputs project data into one of these tools, then the AI Risk Prediction Model should automatically pull and analyze this data without requiring additional user input.

User Interface for Risk Assessment Display

Given the AI Risk Prediction Model has completed its analysis, when the user accesses the dashboard, then the risk assessment results should be displayed in an easy-to-read format, including graphs and risk levels that are clear and actionable.

Real-time Risk Notifications

User Story: As a Project Manager, I want to receive real-time notifications about potential project delays so that I can act quickly to address issues before they escalate.
Description: Implement a notification system that alerts users in real-time when the AI model identifies potential risks or delays in their project timelines. This system will integrate with TaskBuddy's existing chat functionality to ensure users receive and can discuss alerts instantly. This feature will enhance responsiveness and allow for quicker decision-making and adjustments to the project plan, ultimately leading to successful project outcomes.
Acceptance Criteria: Real-time risk identification during project progression

Given a project is underway, when the AI model detects a potential risk in the timeline, then a notification is sent to all project team members in real-time through the integrated chat.

User notification preferences are respected

Given a user has set their notification preferences, when a risk is identified, then notifications should only be sent according to the user's preferences (e.g., muted, high priority, etc.).

Integration with existing chat functionality

Given that the notification system is implemented, when a risk alert is generated, then the alert must appear as a chat message in the designated project channel immediately without any delay.

Multiple risk alerts handling

Given multiple risks are detected simultaneously, when alerts are triggered, then all alerts should be delivered orderly without overlap, with clear distinctions between the different risks.

User acknowledgment of risk alerts

Given a risk notification is received, when a user acknowledges the alert, then the system should log this acknowledgment and update the risk status in real-time for all team members.

Dashboard visibility of historical risk alerts

Given that risk alerts are generated, when a user accesses the project's analytics dashboard, then they should see a complete historical log of all past risk notifications, including timestamps and user acknowledgments.

User training and support for notification system

Given that the automated risk assessment feature is launched, when users receive their first risk notification, then a guided tutorial is offered to help them understand how to respond to alerts effectively.

Contingency Planning Suggestions

User Story: As a Team Leader, I want the system to suggest contingency plans based on the predicted risks so that I have solutions ready when challenges arise.
Description: Create a functionality that not only alerts users about potential risks but also provides actionable contingency plans tailored to the specific risks identified. This feature will leverage the AI predictions to suggest alternative strategies and actions that can be taken to minimize disruption, empowering users with options to enhance their project management capabilities.
Acceptance Criteria: User receives an alert for potential project delays due to predicted risks based on current task inputs and historical data.

Given a project with scheduled tasks and an identified risk, when the AI system analyzes the project data, then it triggers an alert to the user indicating potential delays and displays the risk details.

User queries the system for contingency plans after receiving a risk alert.

Given a user has received a risk alert notification, when the user requests contingency suggestions for the identified risk, then the system provides a list of relevant, actionable contingency plans tailored to the specific risk.

User evaluates the effectiveness of suggested contingency plans to manage project timelines.

Given a user has been presented with contingency plans, when they select a contingency plan from the suggestions, then the system tracks and reports on the outcome of implementing that plan in relation to project timelines.

User accesses the analytics dashboard to review past risk predictions and outcomes of contingency plans.

Given the user is on the analytics dashboard, when they filter the data by project risks and contingency plan outcomes, then the system displays relevant metrics showing success rates and areas for improvement.

User tests the usability of the contingency planning feature through task scenarios in a controlled environment.

Given a set of controlled project scenarios, when users interact with the contingency planning feature, then they report a satisfaction score of 80% or higher on usability and effectiveness of the suggestions provided.

User integrates TaskBuddy with another business tool to utilize automated risk assessments and contingency suggestions.

Given TaskBuddy is integrated with a popular project management tool, when a risk is detected in that tool, then TaskBuddy provides real-time alerts and contingency suggestions based on its project data.

User Training Module for Risk Assessment

User Story: As a new user, I want to have access to training resources for risk management features so that I can effectively use the tool from the start.
Description: Develop a training module that educates users on how to effectively utilize the automated risk assessment feature. This module will cover how to interpret risk alerts, evaluate suggested contingency plans, and implement proactive strategies in their projects. Education on this functionality will ensure users maximize the benefits of the feature and enhance their overall project management skills.
Acceptance Criteria: User accesses the training module for the Automated Risk Assessment feature and completes all sections.

Given the user has access to TaskBuddy, when the user navigates to the User Training Module and completes all sections, then the completion status should be recorded as 'Completed' and the user should receive a confirmation message.

User interprets a risk alert generated by the automated risk assessment feature during a project simulation.

Given the user has completed the training module, when a risk alert is generated based on the simulation data, then the user should correctly identify the potential risks and understand the implications as per the training material.

User evaluates suggested contingency plans provided by the training module after receiving a risk alert.

Given the user has received a risk alert, when the user reviews the suggested contingency plans, then the user should be able to select the most appropriate plan based on project needs, demonstrating comprehension of the training material.

User implements a proactive strategy based on insights gained from the training module after receiving risk notifications.

Given the user has received risk notifications, when the user decides on a proactive strategy to mitigate identified risks, then the effectiveness of the strategy should be evaluated within the project's timeline, and positive outcomes should be observable.

User interacts with the integrated chat during training to clarify doubts about risk assessment.

Given the user is in the training module, when the user sends a question through the integrated chat feature, then a trained support agent or AI should provide a relevant response within a specified timeframe (e.g., 5 minutes).

User tracks their progress through the training module for risk assessment.

Given the user starts the training module, when the user completes various sections, then the progress tracker should accurately reflect the percentage of completion and the areas still needing attention.

User receives feedback on their performance after completing the training module quizzes on risk assessment.

Given the user has completed the quizzes at the end of the training module, when the user submits their answers, then detailed feedback should be provided within 10 seconds, including correct answers and explanations for incorrect ones.

Risk Assessment Analytics Dashboard

User Story: As a data analyst, I want to see analytics on risk predictions so that I can evaluate the effectiveness of our project management approaches.
Description: Create a dedicated analytics dashboard within TaskBuddy that visualizes risk assessment data and trends over time. Users will be able to track the frequency and types of risks predicted, analyze past performance against these predictions, and refine their project management strategies based on data-driven insights. This feature will enhance user experience by providing valuable information for continuous improvement.
Acceptance Criteria: User views the risk assessment analytics dashboard for the first time after integration.

Given the user is logged into TaskBuddy, when they navigate to the risk assessment analytics dashboard, then they should see a well-organized layout displaying the frequency of predicted risks, types of risks, and historical data visualizations.

User analyzes risk trends over multiple projects using the dashboard.

Given the user selects multiple projects from the filter options on the dashboard, when they apply the filter, then the dashboard should update to display risk data specific to the selected projects only, allowing for comparison by risk type and frequency.

User receives alerts for high-risk predictions before project deadlines.

Given the user has enabled notifications, when a high-risk prediction is made regarding a project, then the user should receive an immediate alert via the integrated chat function within TaskBuddy, recommending an appropriate contingency plan.

User evaluates past project performance against risk predictions.

Given the user accesses a completed project on the dashboard, when they select the historical analysis feature, then the dashboard should display a side-by-side comparison of predicted risks versus actual outcomes, showcasing data points for the user to analyze.

User generates a report based on risk assessment data.

Given the user selects the report generation option from the analytics dashboard, when they specify the date range and risk parameters, then a downloadable report should be generated, summarizing the key risk metrics and insights for the defined period.

User customizes the dashboard view to prioritize specific risk data.

Given the user is on the analytics dashboard, when they select the customization options to prioritize risk types or data visualizations, then the dashboard should adjust instantly to reflect the user’s preferences without loss of data integrity.

User seeks help or further information about using the risk assessment analytics dashboard.

Given the user clicks on the help icon on the dashboard, when they view the help documentation, then they should see clear guidelines and examples outlining how to use the risk assessment features effectively.

Integration with External Risk Databases

User Story: As a risk manager, I want the system to consider external risk factors so that I can obtain a comprehensive view of project risks.
Description: Implement functionality that allows TaskBuddy to integrate with external risk databases and industry standards. This feature will enhance the AI model's prediction ability by incorporating external risk factors and benchmarks, providing users with a broader understanding of potential risks in their environment. Leveraging external data will improve the accuracy and relevance of the predictions provided by TaskBuddy.
Acceptance Criteria: Integration with External Risk Databases for Enhanced AI Predictions

Given that TaskBuddy is connected to external risk databases, when the user initiates a risk assessment on a new project, then the system should fetch and incorporate relevant risk factors from these databases into the AI model's analysis.

User Alerts for Potential Risks

Given that an external risk database is integrated, when potential risks are identified from user input and external data, then the system should alert the user with specific risk details and suggest relevant contingency plans.

Data Accuracy and Validation

Given that TaskBuddy pulls data from external risk databases, when the user reviews a risk prediction report, then the report should reflect accurate and validated data from these sources with a citation of the database used.

User Feedback on Risk Assessments

Given that users have access to risk assessments utilizing external data, when users receive a risk alert, then they should have the capability to provide feedback on the relevance and accuracy of the predicted risks.

Benchmarking Against Industry Standards

Given that TaskBuddy has integrated external risk databases, when the user runs a risk assessment, then the system should compare project risks against industry standards and provide benchmarking insights in the report.

Real-time Updates and Synchronization

Given that TaskBuddy is integrated with real-time external risk databases, when any new data is entered into the external database, then TaskBuddy should automatically update its internal risk assessment model to reflect this new information.

Performance Benchmarking

This tool compares user and team performance against industry standards or historical data within TaskBuddy. It provides actionable insights and suggestions for improvement, enabling users, particularly IT Managers and Project Coordinators, to refine their project strategies and achieve higher efficiency.

Requirements

Real-time Performance Dashboard

User Story: As an IT Manager, I want to access a real-time performance dashboard so that I can monitor my team's productivity and identify areas for improvement instantly.
Description: The Real-time Performance Dashboard requirement involves implementing a dynamic dashboard within TaskBuddy that visually displays team and user performance metrics against industry standards and historical data. This feature will provide users with instant access to key performance indicators (KPIs), such as task completion rates, project timelines, and individual contributions. By integrating this dashboard with existing analytics tools, users will have a comprehensive view of performance trends and areas that require improvement, facilitating informed decision-making and timely interventions to boost overall efficiency within projects.
Acceptance Criteria: User accesses the Real-time Performance Dashboard to view their individual performance metrics at the start of a new project sprint to gauge their productivity levels against team averages.

Given a user is logged into TaskBuddy, when they navigate to the Real-time Performance Dashboard, then they should see individual task completion rates displayed alongside team averages, updated in real-time.

The Project Coordinator checks the Real-time Performance Dashboard mid-sprint to analyze team performance against industry benchmarks for task completion.

Given a Project Coordinator is viewing the Real-time Performance Dashboard during a project sprint, when they filter the data by industry benchmark, then the dashboard should visually highlight areas where the team is underperforming compared to those benchmarks.

An IT Manager reviews the Real-time Performance Dashboard at the conclusion of a project to assess overall project efficiency and identify potential improvements for future projects.

Given the IT Manager has navigated to the Real-time Performance Dashboard after project completion, when they access historical data comparisons, then they should see a summary of completed tasks, timelines, and suggestions for process improvements based on the performance metrics displayed.

A team member receives an automated notification if their individual KPIs fall below a certain threshold as indicated on the Real-time Performance Dashboard.

Given a team member has set up performance alerts in their profile, when their dashboard metrics indicate a performance drop below the defined threshold, then they should receive an instant notification alerting them of this change.

A user collaborates with a team lead to set new performance goals based on insights gained from the Real-time Performance Dashboard during a team meeting.

Given a user is in a meeting with their team lead reviewing the Real-time Performance Dashboard, when they collaboratively discuss and set new goals, then the dashboard should update these performance goals and display the progress towards these goals in real-time in subsequent views.

A user configures their Real-time Performance Dashboard to include specific metrics relevant to their role and project goals.

Given a user is customizing their dashboard, when they save their preferences for metrics to display, then the Real-time Performance Dashboard should reflect these customizations the next time the user accesses it.

Historical Data Analysis

User Story: As a Project Coordinator, I want to analyze historical project data so that I can learn from past projects and improve future performance outcomes.
Description: The Historical Data Analysis requirement entails building a functionality that allows users to analyze past project performance data within TaskBuddy. It will enable users to compare current project metrics with historical performance, providing detailed insights into trends, successes, and failures. This analysis tool will leverage machine learning algorithms to identify patterns and make recommendations for future projects. By integrating this feature into TaskBuddy, users can learn from previous experiences and apply those lessons to enhance project planning and execution.
Acceptance Criteria: User initiates a project performance analysis to compare current metrics with historical data using the Historical Data Analysis feature.

Given the user has logged in and selected a project, when they access the Historical Data Analysis tool, then they should see a detailed comparison of current metrics against historical data.

The user receives actionable insights based on the analysis of historical project data after executing the Historical Data Analysis feature.

Given the user has completed a historical data analysis, when the analysis results are displayed, then the user should see actionable insights and recommendations based on patterns identified in the historical data.

The tool successfully integrates machine learning algorithms to enhance the Historical Data Analysis feature.

Given the Historical Data Analysis tool is powered by machine learning, when users analyze their data, then the system should demonstrate the ability to predict future trends based on past performance statistics accurately.

Users can access and visualize trends in project performance through a graphical interface.

Given the user has selected a project, when they use the Historical Data Analysis tool, then they should be able to visualize performance trends using graphs or charts that illustrate key metrics over time.

Users can export the analysis results for external reporting and documentation purposes.

Given the user has completed the Historical Data Analysis, when they choose to export the results, then the system should provide options to export the data in multiple formats (e.g., PDF, CSV) without data loss.

The Historical Data Analysis feature offers a user-friendly interface for ease of navigation and utilization.

Given the user is interacting with the Historical Data Analysis tool, when they explore the interface, then they should find it intuitive and easy to navigate, with clear labeling and instructions.

The system provides prompt and relevant feedback if no historical data is available for the selected project.

Given the user selects a project with no historical data, when they attempt to perform an analysis, then the system should notify them with a clear message that no data is available for analysis.

Customizable Performance Metrics

User Story: As a team lead, I want to customize performance metrics for my project so that our benchmarks align with our unique goals and deliverables.
Description: The Customizable Performance Metrics requirement will allow users to define and set their own performance metrics according to the specific needs of their projects or teams. This feature will include an intuitive interface for selecting key indicators, setting targets, and determining measurement criteria. By enabling customization, users can ensure that the performance benchmarks are relevant to their specific contexts. This flexibility will empower teams to align their performance assessments with their strategic goals, thereby fostering a more tailored and effective project management approach.
Acceptance Criteria: User Configures Performance Metrics for a Project

Given a user logged into TaskBuddy, when they access the performance benchmarking tool, then they can select key indicators from a predefined list, set specific targets for each metric, and save their configurations successfully.

User Edits Existing Performance Metrics

Given a user has previously configured performance metrics, when they choose to edit these metrics, then they should be able to modify the key indicators, update targets, and the changes should be reflected in the performance benchmarking dashboard immediately.

User Receives Notification for Metrics Configuration Changes

Given a user has configured performance metrics, when any changes are made to these metrics, then the user should receive a notification confirming that their metrics have been updated.

User Views Custom Performance Metrics Report

Given a user has configured custom performance metrics for a project, when they generate a performance report, then the report should include the selected metrics, targets, and actual performance data, accurately reflecting the user's configurations and history.

User Deletes Custom Performance Metrics

Given a user has configured performance metrics, when they opt to delete any of the metrics, then those metrics should be removed from the performance benchmarking tool without affecting the remaining metrics.

User Accesses Help Section for Performance Metrics

Given a user is on the performance metrics configuration page, when they click on the help section, then they should be able to view a detailed guide and FAQs related to setting up and customizing performance metrics.

User Shares Custom Performance Metrics with Team Members

Given a user has configured custom performance metrics, when they choose to share these metrics with team members, then selected team members should receive access to the metrics and be able to view them in their dashboards.

Automated Performance Reporting

User Story: As a Project Manager, I want automated performance reports generated weekly so that I can review team performance without spending time on manual data collection.
Description: The Automated Performance Reporting requirement will establish an automated system for generating performance reports based on user-defined criteria and schedule. This system will gather relevant metrics and create comprehensive reports that summarize team performance against set benchmarks. By integrating this feature, TaskBuddy will reduce the manual effort involved in preparing reports, allowing users to focus on analysis and strategic planning. Users will receive timely insights via email or in-app notifications, ensuring they stay informed about performance without needing to manually check metrics.
Acceptance Criteria: Automated Performance Report Generation for Weekly Review Meetings

Given the user has set a weekly schedule for performance reports, when the designated time arrives, then the system should automatically generate a performance report and send it to the user's email and in-app notifications.

Customization of Report Metrics

Given the user accesses the performance reporting feature, when the user selects specific metrics to include in the report, then the report should only contain the chosen metrics and relevant data.

Performance Report Delivery Notifications

Given the automated performance report has been generated, when the report is delivered via email, then the user should receive a notification confirming successful delivery and outlining key highlights.

Integration with Analytics Dashboard

Given the user reviews the performance report, when the user clicks on any metric in the report, then the analytics dashboard should display detailed insights related to that metric.

Historical Data Comparison in Reports

Given the user is generating a performance report, when the user selects the option to compare with historical data, then the report should include a section that highlights performance trends over the specified period.

Automated Alerts for Performance Issues

Given the performance report indicates metrics falling below set benchmarks, when the report is generated, then the system should send alerts to the user regarding the performance issues identified.

Flexibility in Scheduling Reports

Given the user wants to change the frequency of report generation, when they access the settings for report scheduling, then they should be able to select from daily, weekly, or monthly options for report delivery.

Performance Improvement Suggestions

User Story: As an IT Manager, I want to receive suggestions for performance improvement based on our data so that I can implement strategies that enhance our efficiency.
Description: The Performance Improvement Suggestions requirement aims to provide users with personalized recommendations based on their performance data. Using advanced analytics and AI, this feature will analyze user and team performance, identify underperforming areas, and suggest actionable steps for improvement. By integrating this feature within TaskBuddy, users will receive guidance tailored to their unique situations, fostering a culture of continuous improvement and helping teams to raise their efficiency levels systematically.
Acceptance Criteria: User accesses the Performance Improvement Suggestions feature after completing a project to review their performance metrics and seek recommendations for future projects.

Given the user has completed a project, when they access the Performance Improvement Suggestions feature, then the system should display performance metrics along with tailored recommendations based on their historical data.

An IT manager wants to track the performance of their team over the last quarter to identify areas that require improvement based on industry standards.

Given the IT manager selects a time frame of the last quarter, when they request a performance comparison, then the system should present a dashboard showing their team’s performance against relevant industry benchmarks, highlighting areas of underperformance.

A project coordinator uses the Performance Improvement Suggestions tool to get actionable steps after discovering a decline in task completion rates.

Given the project coordinator identifies declining task completion rates, when they input their team’s performance data into the tool, then the system should generate at least three personalized suggestions for improving task management and completion efficiency.

A team member receives a notification about performance suggestions after regularly using the task management tool for two months, aimed at improving individual accountability.

Given the team member has been using TaskBuddy for two months, when they check their notifications, then they should receive a summary of performance suggestions based on their activity and engagement levels in the platform.

Users want to assess the impact of implemented performance improvements on their project outcomes over a defined period.

Given users have acted on the suggested improvements, when they access the Performance Improvement Suggestions feature six weeks later, then the system should present an analysis comparing before and after metrics to demonstrate the effect of the changes made.

A project manager links the Performance Improvement Suggestions feature with their project timeline to evaluate if recommendations were applied during the project.

Given the project manager has integrated the suggestions with their project timeline, when they review the project phase, then the system should indicate which improvement suggestions were implemented and their outcomes in terms of project performance.

Integration with External Analytics Tools

User Story: As a Project Coordinator, I want to integrate TaskBuddy with external analytics tools so that I can enhance our performance analysis with additional data sources.
Description: The Integration with External Analytics Tools requirement focuses on enabling TaskBuddy to sync with popular analytics and project management tools like Google Analytics, Tableau, and Microsoft Power BI. This integration will allow users to import and export performance data seamlessly, enriching TaskBuddy's analytic capabilities with external insights. By providing this feature, users can leverage existing data from other platforms to create a more extensive overview of their project performance, facilitating better analysis and strategic decision-making.
Acceptance Criteria: User imports performance data from Google Analytics into TaskBuddy.

Given the user has access to Google Analytics, when they choose to import data into TaskBuddy, then the performance data will be successfully imported and displayed on their performance dashboard without errors.

User exports performance data from TaskBuddy to Microsoft Power BI for further analysis.

Given the user has generated a report in TaskBuddy, when they select the export option for Microsoft Power BI, then the data shall be exported in a compatible format and reflect any changes made since the last export.

User connects TaskBuddy to Tableau for real-time data synchronization.

Given the user has valid credentials for Tableau, when they establish a connection from TaskBuddy, then the synchronization process will occur without interruption, and data updates will reflect in both platforms within five minutes.

User views a consolidated performance report combining data from TaskBuddy and external analytics tools.

Given the user has integrated at least one external analytics tool, when they generate a performance report, then the report shall include metrics from both TaskBuddy and the external source, displaying consistent formats and units.

Analytic insights from external tools are displayed within TaskBuddy’s dashboard.

Given the user has configured the integration settings correctly, when they access the analytics dashboard, then they will see updated insights from the integrated external analytics tools, making it easier to track performance.

Admin manages user permissions for accessing external analytics integrations.

Given the admin role in TaskBuddy, when they configure user permissions, then they can restrict or allow access to specific analytics integrations for different team members, ensuring data security.

User navigates the TaskBuddy interface to set up analytics tool integrations.

Given the user is on the integrations settings page, when they follow the setup prompts for any external analytics tool, then they will see a confirmation of successful integration or an error message detailing any issues encountered.

Dynamic Role Creator

A user-friendly interface that allows administrators to easily create and modify user roles in real-time. This feature streamlines the process of defining permissions and access levels, ensuring that teams can adapt to changing project requirements swiftly, enhancing overall workflow efficiency.

Requirements

Role Permission Management

User Story: As an administrator, I want to create and manage user roles in real-time so that I can quickly adapt to changing project requirements and maintain workflow efficiency.
Description: The Role Permission Management requirement involves the ability for administrators to create, modify, and delete user roles within the TaskBuddy platform. It streamlines the process of assigning specific permissions and access levels to various roles, ensuring that team members have the appropriate tools and capabilities necessary for their responsibilities. This feature is crucial for maintaining security and efficiency, as it allows organizations to adapt roles quickly in response to project changes. By incorporating an intuitive interface, administrators can visualize role hierarchies and permissions easily, leading to more streamlined workflows and enhanced team collaboration.
Acceptance Criteria: As an administrator, I need to create a new user role with specific permissions for my project team so that they can access the tasks and resources they need without compromising security.

Given that I am logged in as an administrator, when I navigate to the Role Permission Management interface and fill out the role creation form with valid details, then a new user role should be created and displayed in the role list with the specified permissions.

As an administrator, I want to modify an existing user role to update permissions as the project scope changes, ensuring that team members have appropriate access at all times.

Given that I am logged in as an administrator, when I select an existing user role and change its permissions in the Role Permission Management interface, then the updated permissions should be saved and reflected in the role overview.

As an administrator, I need to delete a user role that is no longer relevant to our current projects, ensuring that old roles do not clutter our role management system.

Given that I am logged in as an administrator, when I select a user role for deletion in the Role Permission Management interface and confirm the action, then the role should be removed and no longer appear in the role list.

As an administrator, I want to ensure that all roles have appropriate access levels, which includes validating that user roles adhere to defined organizational compliance and security policies.

Given that I am logged in and viewing the Role Permission Management interface, when I review the current roles and their permissions, then I should be able to generate a compliance report that outlines any roles that do not meet the necessary standards.

As an administrator, I expect to see a visual representation of role hierarchies and their permissions to aid in managing user access effectively.

Given that I am logged in as an administrator, when I access the Role Permission Management interface, then a visual representation of the role hierarchy, including all roles and their respective permissions, should be displayed clearly on the screen.

As an administrator, I want to receive alerts when attempting to assign permissions that conflict with existing security policies, to maintain compliance and security.

Given that I am modifying a role's permissions that conflict with established security policies, when I attempt to save these changes, then I should receive an alert message indicating the conflict and preventing the unauthorized change.

Real-time Role Updates

User Story: As a team member, I want to receive instant updates on any changes to my role and permissions so that I always know what tools I have access to and can work efficiently.
Description: The Real-time Role Updates requirement allows for immediate reflection of any changes made to user roles and permissions across the TaskBuddy platform. Once an administrator modifies a role, those changes will be instantaneously applied for all users assigned to that role, minimizing any downtime or confusion. This feature supports dynamic team environments where project scopes can shift frequently, ensuring that team members always have access to the correct functionalities without delay. Furthermore, it integrates with the system's notifications to alert users of any major role changes affecting their access.
Acceptance Criteria: Administrator modifies a user role from 'Viewer' to 'Editor' and verifies that the user can edit tasks immediately.

Given an administrator is logged in, when they change a user's role from 'Viewer' to 'Editor', then the user should gain editing permissions instantly without any application delay.

An administrator adds a new permission to a role and confirms that all users assigned to that role receive the new permission immediately.

Given a role has been modified to include a new permission, when the administrator saves these changes, then all associated users should be able to access the new permission immediately across the platform.

Users are notified of significant role changes that affect their permissions.

Given an administrator modifies roles that include significant permission changes, when the changes are saved, then all users impacted should receive in-app notifications detailing the changes to their roles as well as via email.

An administrator removes a permission from a role and checks if users lose access immediately.

Given an administrator removes a permission from a user role, when the change is saved, then all users assigned to that role should lose access to the removed permission without any delay.

Testing the platform's response time when user role changes are made.

Given an administrator changes a user role, when the action is completed, then the change should reflect in the system within 3 seconds to ensure a responsive experience for users.

Verifying that role changes are logged appropriately for auditing purposes.

Given an administrator modifies a user role, when the change is saved, then the system must log the user ID of the administrator, the previous role, the new role, and the timestamp of the change for audit purposes.

Ensuring that role changes apply to all team members in a specific project.

Given an administrator updates the role of team members in a project, when the roles are modified, then all applicable members in that project should have their access updated without requiring a system refresh.

Role-Based Analytics

User Story: As a project manager, I want to analyze performance metrics based on user roles so that I can optimize team strategies and improve productivity across the board.
Description: The Role-Based Analytics requirement provides insights into how different roles within the TaskBuddy platform are utilized in project workflows. Administrators can leverage this feature to view analytics related to task assignments, completion rates, and efficiency metrics based on user roles. By understanding the performance and engagement levels of various roles, organizations can make informed decisions regarding role assignments and project management strategies. This functionality enhances the overall productivity of teams by identifying strengths and potential areas for improvement across different user roles.
Acceptance Criteria: View Analytics for User Roles in the Admin Dashboard

Given the administrator navigates to the Role-Based Analytics section, when they select a specific user role from the dropdown, then the dashboard displays task assignments, completion rates, and efficiency metrics specific to that role for the selected time period.

Generate Role-Based Performance Reports

Given an administrator is on the Role-Based Analytics page, when they select the 'Generate Report' button for a specific user role, then a downloadable report is created that includes task assignment data, completion percentages, and role engagement metrics.

Filter Analytics by Date Range

Given the administrator is viewing Role-Based Analytics, when they set a custom date range and apply the filter, then the analytics dashboard updates to show only data relevant to that specified date range for each user role.

Compare Multiple User Roles

Given the administrator is on the Role-Based Analytics page, when they select multiple user roles for comparison, then the dashboard should display a side-by-side comparison of task assignments, completion rates, and efficiency metrics for the chosen roles.

Access Permission for Role-Based Analytics

Given that the administrator is logged into TaskBuddy, when they attempt to access the Role-Based Analytics section, then they should have the necessary permissions based on their user role to view the analytics without receiving an access denied error.

Identify Performance Trends Over Time

Given the administrator is analyzing Role-Based Analytics, when they view the analytics for a selected user role over multiple months, then they should be able to observe performance trends such as improvements or declines in task completion rates visually represented in a graph.

User Feedback on Analytics Usability

Given the Role-Based Analytics feature has been completed, when a group of administrators provides feedback on the usability of the analytics dashboard, then at least 80% of feedback should indicate that the dashboard is intuitive and meets their needs for performance analysis.

User Role Templates

User Story: As an administrator, I want to create templated roles so that I can efficiently manage user permissions and ensure consistency in role assignments across different projects.
Description: The User Role Templates requirement enables administrators to create and save predefined role configurations, which can be reused for onboarding new team members or adjusting roles for existing users. This feature promotes consistency in role definitions and permissions, reducing the time spent on role management during the project lifecycle. By facilitating rapid deployment of standard roles, organizations ensure that new users have the necessary permissions immediately upon joining and that existing team members can transition smoothly between projects with minimal administrative overhead.
Acceptance Criteria: Creating a new user role template for a project team.

Given an administrator has logged into TaskBuddy, When they navigate to the Role Templates section and choose to create a new template with specific permissions, Then the new user role template should be saved successfully and be listed in the available templates.

Modifying an existing user role template to adjust permissions.

Given an administrator has accessed the Role Templates section, When they select an existing template to edit and change its permissions, Then the modifications should be saved and reflected in the template without errors.

Assigning a user role template to a new team member during onboarding.

Given an administrator is onboarding a new user, When they select a role template to assign to the new user, Then the user should receive the permissions defined in the selected template immediately upon creation of their account.

Transitioning an existing team member to a new role template.

Given an administrator is managing users, When they choose to update an existing user's role to a different template, Then the user should have their permissions updated according to the new template without needing to log out and back in.

Viewing all available user role templates in the system.

Given an administrator is on the Role Templates page, When they request to view all available templates, Then a list of all templates with their respective permissions should be displayed clearly and accurately.

Deleting an unused user role template from the system.

Given an administrator is managing role templates, When they select a template marked for deletion and confirm the action, Then the template should be removed permanently from the list of available templates.

Utilizing role templates to streamline project-specific user permissions.

Given a project manager is setting up a new project, When they apply a user role template to the project members, Then all selected members should inherit the roles and permissions defined by that template without additional configuration.

Audit Trail for Role Changes

User Story: As an administrator, I want to review an audit trail of role changes so that I can maintain accountability and ensure compliance in user management.
Description: The Audit Trail for Role Changes requirement introduces a comprehensive logging mechanism to track all modifications made to user roles and permissions within TaskBuddy. This feature enhances security and accountability by allowing administrators to review historical changes, including who made specific changes and when. It helps organizations comply with internal policies and external regulations regarding data access and user management. By providing transparency in role management, organizations can foster trust among team members regarding the governance of their roles and permissions.
Acceptance Criteria: Audit trail displays accurate log of all role changes made by administrators.

Given an administrator has made changes to user roles, when I access the audit trail, then I should see a log entry that includes the username, change type (addition, removal, modification), date/time of change, and previous role assigned.

Audit trail should be accessible and easily navigable for administrators.

Given that an administrator needs to review role changes, when I open the audit trail section, then I should be able to filter logs by user, date, and type of change, and view details of each entry without performance issues.

Audit trail maintains historical integrity and prevents unauthorized access or tampering.

Given an unauthorized user attempts to access the audit trail, when they authenticate with their credentials, then they should be denied access with an appropriate error message indicating lack of permissions.

An email notification is sent to administrators after role changes are made.

Given an administrator changes a user's role, when the change is saved, then an email notification should be sent to a predefined list of administrators confirming the change, including details of the action.

System performance remains unaffected while auditing role changes.

Given multiple simultaneous user role changes occur, when I request the audit trail, then the response time should be less than two seconds, ensuring no lag in the system's performance.

Audit trail complies with data retention policies of the organization.

Given the organization's data retention policy, when I check the audit trail logs, then all role change entries older than the specified retention period should be archived or deleted as per compliance requirements.

Audit trail entries have timestamps reflecting the correct time zone.

Given that role changes are made across different time zones, when I retrieve the audit trail, then each log entry should display the timestamp in the administrator's local time zone for accuracy.

Role-Based Dashboards

Custom dashboards tailored specifically for each user role that display relevant information, tools, and notifications. This feature ensures that users, whether they are Project Coordinators or Team Members, can focus on what matters most to them without distraction, boosting productivity and clarity.

Requirements

Custom Role Selection

User Story: As a Project Coordinator, I want to customize my dashboard to show only the tasks and communications relevant to my role so that I can focus on managing my projects without distractions from irrelevant information.
Description: The Role-Based Dashboards feature will include the ability for users to select and customize their dashboard based on their specific role within the organization (e.g., Project Coordinator, Team Member, Manager). This capability is essential for ensuring that each user can tailor their dashboard to display only the most relevant information, tools, and notifications that pertain to their responsibilities, which will ultimately enhance focus and productivity. Users will have access to a user-friendly interface that allows for quick selections and adjustments to their dashboard settings. This level of customization not only improves user engagement but also streamlines workflows by reducing information overload, allowing each user to prioritize tasks effectively and efficiently.
Acceptance Criteria: User selects a role from the list to customize their dashboard for the first time.

Given that a user has logged into TaskBuddy, when they navigate to the dashboard settings and select their specified role, then the dashboard must update to display tools, notifications, and information relevant only to that role, ensuring no irrelevant data is shown.

A Project Coordinator customizes their dashboard to display project timelines and team member assignments.

Given that a Project Coordinator is on the dashboard settings page, when they add 'Project Timelines' and 'Team Member Assignments' widgets, then those widgets must appear on their dashboard with accurate, real-time data reflecting the current projects and assignments.

A Team Member updates their role from Team Member to Project Coordinator and expects an immediate dashboard update.

Given that a Team Member has changed their role to Project Coordinator in their profile settings, when they refresh the dashboard, then the dashboard must automatically refresh to display widgets and information pertinent to a Project Coordinator without needing to manually re-select the role.

Multiple users with different roles access their respective dashboards simultaneously.

Given that a Manager and a Team Member are logged in at the same time, when they each navigate to their dashboards, then both dashboards must reflect role-specific content simultaneously without any performance lag or data overlap.

A user receives a notification when they customize their dashboard.

Given that a user has customized their dashboard successfully, when the customization is saved, then the user must receive a confirmation notification indicating that their dashboard has been updated and customized according to their preferences.

An administrator views a log of all customization changes made by users.

Given that an administrator accesses the dashboard customization log, when they review the log, then they must see a complete record of all changes made by users, including timestamps, roles, and specific alterations to their dashboards.

A user can reset their dashboard to default settings.

Given that a user is on their customized dashboard, when they select the option to reset their dashboard to the default settings, then all previous customizations must be removed, restoring the dashboard to its original state with default tools and notifications displayed.

Integrated Notifications

User Story: As a Team Member, I want to receive real-time notifications about upcoming deadlines and task updates so that I can manage my workload effectively and ensure I meet my commitments.
Description: The dashboards will feature integrated notifications that update users in real-time regarding task statuses, deadlines, and team communications. This requirement ensures that users receive timely reminders and alerts pertinent to their specific roles, reducing the chances of missed deadlines and enhancing responsiveness within teams. Notifications can be configured according to user preferences, including options for email alerts, in-app notifications, or a combination of both. This integration is critical for maintaining project momentum and ensuring everyone stays informed of essential updates, contributing significantly to a collaborative and well-organized working environment.
Acceptance Criteria: Project Coordinator receives a notification when a team member marks a task as completed to ensure they are always updated on project progress.

Given the Project Coordinator is logged in, When a team member marks a task as completed, Then the Project Coordinator should receive an in-app notification within one minute of the change.

Team Member configures their notification preferences to receive alerts via email and in-app notifications about approaching project deadlines.

Given the Team Member is in their dashboard settings, When they select to receive notifications via email and in-app, Then the system should save their preferences and reflect them in the notification settings.

A user must receive a reminder notification 24 hours before a task deadline to prompt them to complete their work.

Given the task has a deadline that is set for 24 hours from now, When the time is exactly 24 hours before the deadline, Then the user should receive a reminder notification via their configured methods (email or in-app).

Notifications must be displayed on the user’s dashboard to give them a quick view of pending tasks and alerts.

Given the user is logged into their dashboard, When there are pending notifications, Then the notifications should appear prominently on their dashboard as a list with timestamps.

Users can view and manage their notification history to track past alerts and reminders they have received.

Given the user accesses the notification history section, When they navigate to this section, Then they should see a list of past notifications including timestamps and types (email, in-app).

All notifications respect user-defined quiet hours where no alerts should be sent during the specified periods.

Given the user has set quiet hours in their notification preferences, When the current time falls within the quiet hours, Then no notifications should be sent to the user until the quiet period ends.

Users receive different notifications based on their roles to ensure relevancy of information.

Given a user is logged in as a Project Coordinator, When a task is assigned or completed, Then the notifications sent should include specific details relevant to their role compared to a Team Member receiving a different set of notifications.

Data Visualization Tools

User Story: As a Manager, I want to view project performance metrics through visual data representations so that I can quickly analyze progress and make better decisions about resource allocation.
Description: The Role-Based Dashboards will include advanced data visualization tools that present project analytics and progress metrics in an easily digestible format. These tools will allow users to gain insights through graphs, charts, and other visual aids tailored to their specific operational context. By providing visual analytics, users can quickly assess project health, identify bottlenecks, and track team performance at a glance. This functionality is crucial for enabling informed decision-making and fostering proactive management of workflows, thus enhancing the overall effectiveness and efficiency of project execution.
Acceptance Criteria: Project Coordinator accesses their role-based dashboard to monitor project progress and metrics during a weekly team meeting.

Given the Project Coordinator is logged into TaskBuddy, when they select their dashboard, then they should see visualizations of project completion rates, task assignments, and upcoming deadlines presented in graphs and charts.

Team Member reviews their role-based dashboard to check the status of their assigned tasks at the beginning of the workday.

Given the Team Member is logged into TaskBuddy, when they view their dashboard, then they should see a visual breakdown of their tasks with status indicators (e.g., In Progress, Completed, Overdue) and the ability to filter by priority.

Project Manager analyzes project health using the dashboard during a monthly review presentation to stakeholders.

Given the Project Manager is viewing the dashboard, when they access the analytics section, then they should be able to generate a report of visual metrics indicating team performance, resource allocation, and identified bottlenecks over the past month.

New Team Member receives onboarding training and utilizes their dashboard to follow along with assigned training tasks.

Given the New Team Member has logged into TaskBuddy for the first time, when they access their role-based dashboard, then they should see a customized layout prompting them to complete onboarding tasks with visual aids highlighting progress.

System Administrator reviews user engagement metrics through the Role-Based Dashboards to assess feature adoption.

Given the System Administrator is logged into TaskBuddy, when they analyze the dashboard metrics for user activity, then they should see visual representations of feature usage, user logins, and task completion rates by role over specified time frames.

Marketing Team Leader uses the dashboard to present project updates in a team meeting.

Given the Marketing Team Leader is presenting updates, when they navigate to their dashboard, then the data visualizations should dynamically update to reflect real-time project metrics and engagement analytics relevant for the meeting.

Client receives a custom dashboard overview for their project during a review call with the Project Coordinator.

Given the Project Coordinator is sharing the dashboard view with the client, when the client accesses their role-specific dashboard, then they should see tailored visualizations illustrating project milestones, deliverables, and timelines in a user-friendly format.

Collaboration Widgets

User Story: As a Team Member, I want to use collaboration widgets in my dashboard to communicate with my teammates so that we can work together more effectively and keep all discussions relevant to our tasks.
Description: To enhance team collaboration, the Role-Based Dashboards will feature widgets that allow users to communicate and collaborate directly from their dashboards. This could include chat functions, file-sharing capabilities, and task assignment tools that facilitate seamless interaction without needing to switch applications. By incorporating these collaboration tools, TaskBuddy will enable teams to work more cohesively, reducing the friction often encountered when juggling multiple platforms. This will lead to faster decision-making and a higher level of team synergy, ultimately accelerating project timelines.
Acceptance Criteria: User accesses their Role-Based Dashboard as a Project Coordinator.

Given the user is logged in as a Project Coordinator, when they access the dashboard, then the collaboration widgets (chat, file-sharing, and task assignment) must be displayed prominently and be fully functional.

Team Member communicates with a Project Coordinator using the chat widget.

Given the Team Member is on their Role-Based Dashboard, when they send a message through the chat widget to the Project Coordinator, then the message should be delivered in real-time and appear in the Project Coordinator's chat log.

User shares a file during a task assignment.

Given the user is in the task assignment widget, when they select a task and attach a file, then the file should be successfully uploaded and associated with that task, with a confirmation notification appearing.

Team Member receives a notification about a new task assignment through the dashboard.

Given the Team Member is logged into their Role-Based Dashboard, when a new task is assigned to them, then they should receive an in-widget notification indicating the task details and deadlines.

User reassigns a task from their dashboard.

Given the user is on their Role-Based Dashboard, when they select a task and choose to reassign it to another team member, then the task should be successfully reassigned, and both users should receive a notification of the change.

User accesses help or guidance for using collaboration widgets.

Given the user is on their dashboard, when they click on the help icon associated with the collaboration widgets, then a help overlay should appear providing instructions on how to use each collaboration feature effectively.

Performance Tracking Integration

User Story: As a Team Member, I want to track my performance and task completion rates directly from my dashboard so that I can identify areas for improvement in my work.
Description: The implementation of performance tracking features within the Role-Based Dashboards will allow users to monitor their own productivity as well as that of their teams. This may include tracking task completion rates, ongoing projects, and individual contributions to overall team objectives. By providing this level of insight, users can identify areas for improvement and optimize their workflows. This capability not only fosters accountability among team members but also encourages personal development by highlighting performance trends and opportunities for skill enhancement.
Acceptance Criteria: Performance Tracking Integration for Project Coordinators: A Project Coordinator logs into their Role-Based Dashboard to review the productivity metrics of their team members. They want to see individual completion rates for tasks assigned in the last month and identify any tasks that are overdue to address with the team in the next meeting.

Given a Project Coordinator is logged into their dashboard, When they view the performance tracking section, Then the dashboard displays each team member's task completion rate, overdue tasks, and a summary of activities for the past month.

Performance Tracking Integration for Team Members: A Team Member accesses their Role-Based Dashboard at the end of the week to evaluate their own productivity. They want to see their personal task completion rates and any feedback provided by the Project Coordinator.

Given a Team Member is logged into their dashboard, When they navigate to the performance tracking section, Then the dashboard shows their task completion rate, list of completed tasks, and any comments or feedback from their Project Coordinator.

Performance Comparison Across Roles: A Senior Project Manager reviews the Role-Based Dashboards of both Team Members and Project Coordinators to assess overall team productivity during a project phase. They want to compare individual and team performance metrics to identify strong and weak performers.

Given a Senior Project Manager accesses the dashboard, When they initiate a performance review, Then the dashboard displays comparative metrics including average task completion rates for all roles involved in the project, along with visual indicators of top and bottom performers.

Integration of Performance Insights into Personal Development Plans: A Team Member wants to incorporate insights from their performance metrics into their personal development plan. They access their Role-Based Dashboard to analyze performance trends over the past quarter.

Given a Team Member is logged into their dashboard, When they access the performance tracking report, Then they can view trends in their productivity metrics over the last three months alongside suggested areas for skill enhancement based on their performance.

Regular Performance Reports for Management: The Management team wants to receive automated weekly summaries of performance metrics from the Role-Based Dashboards to use in their strategic planning meetings. They need overall task completion rates and alerts for any significant productivity drops.

Given the system is set to generate weekly reports, When the report is prepared, Then it includes overall team task completion rates, highlights any significant drops in productivity, and is automatically emailed to the Management team.

Mobile Access to Performance Metrics: A Team Member is on the go and wants to check their performance metrics through the TaskBuddy mobile application. They want a quick view of their task completion rate without accessing the full dashboard.

Given a Team Member uses the TaskBuddy mobile application, When they navigate to the performance tracking feature, Then they should see a simplified view of their task completion rate and any outstanding tasks.

Feedback Mechanism for Performance Tracking: A Project Coordinator discusses performance metrics with a Team Member and wishes to provide real-time feedback through the dashboard. They should be able to annotate performance data directly on the dashboard interface.

Given the Project Coordinator is reviewing a Team Member's performance data, When they add feedback on the dashboard, Then the Team Member receives a notification of the feedback, which is also stored in their profile for future reference.

Access Control Matrix

An intuitive visual representation of user roles and their associated permissions within the platform. This feature enables administrators to easily manage and audit who has access to specific tools and data, providing a secure and transparent environment for project management.

Requirements

Role-Based Access Control

User Story: As an administrator, I want to assign and adjust user roles so that I can control access to sensitive project data and tools effectively.
Description: The Role-Based Access Control (RBAC) requirement enables administrators to assign specific roles to users within TaskBuddy, ensuring that only authorized personnel can access sensitive functionalities and data. This feature allows for the establishment of granular permissions based on user roles, enhancing security by minimizing the risk of unauthorized access. It integrates seamlessly with TaskBuddy's existing user management system, allowing for dynamic updates during user onboarding and role changes. The expected outcome is a secure and efficient user environment that simplifies access management while promoting compliance with data protection regulations.
Acceptance Criteria: User Role Assignment for New Employees in TaskBuddy

Given an administrator is logged into TaskBuddy, when they navigate to the user management section, and select a new user, then they can assign one or multiple roles to the user, which will take effect immediately.

Audit Access Permissions for Existing Users

Given an administrator wants to review user permissions, when they access the Access Control Matrix, then they should see a comprehensive list of all users and their assigned roles with associated permissions.

Revoking User Access After Role Change

Given an administrator wants to revoke access, when they change a user's role to one without permissions, then the user's access to restricted functionalities should be automatically removed within 10 minutes.

Creating Custom Roles with Unique Permissions

Given an administrator is managing roles in TaskBuddy, when they attempt to create a new role with specified permissions, then the role should successfully be saved and available for assignment to users.

Integration with External User Management Systems

Given an administrator wishes to manage user roles through an external system, when they sync data between the external system and TaskBuddy, then user roles must correctly reflect changes made in the external system within a 5-minute sync interval.

Error Handling for Invalid Role Assignments

Given an administrator attempts to assign a role to a user that does not exist, when they submit the role assignment, then an appropriate error message should be displayed indicating that the role is invalid.

Notification of Role Changes to Users

Given an administrator has changed a user's role, when the change is made, then the affected user should receive an email notification informing them of the new role and permissions granted or revoked.

Audit Trail Logging

User Story: As a compliance officer, I want to review logs of user activities so that I can ensure our project management practices adhere to security protocols.
Description: The Audit Trail Logging requirement provides comprehensive tracking of user actions within the TaskBuddy platform. This functionality enables administrators to monitor who accessed what information, when, and what changes were made, fostering transparency and accountability. The audit logs will be easily accessible through an intuitive interface, allowing for quick reviews and compliance checks. This feature enhances security by allowing organizations to maintain detailed records for regulatory compliance and internal audits, ultimately improving trust in the system.
Acceptance Criteria: Audit Trail Access for Administrators

Given an administrator logs into TaskBuddy, When they navigate to the Audit Trail section, Then they should see a comprehensive log of user actions, including timestamps and user identification for every transaction.

Filtering Audit Logs

Given the administrator is viewing the audit logs, When they apply a filter by user role or date range, Then the displayed logs should accurately reflect the specified parameters without any discrepancies.

Exporting Audit Logs

Given an administrator views the audit trail logs, When they select the option to export the logs, Then the system should generate and download a CSV file containing the filtered audit data in a timely manner.

Accessibility of Audit Trail Logs

Given an administrator accesses the Audit Trail section, When they click on any log entry, Then the system should display detailed information about the action taken, including the previous state of the data before the change.

Audit Trail for Permission Changes

Given an administrator modifies any user permissions, When they check the audit logs, Then there must be an entry capturing the permission change action, including the user affected, old permissions, and new permissions.

Real-time Updating of Audit Logs

Given that an action is performed by a user on the platform, When the administrator refreshes the Audit Trail page, Then the new audit entry should appear immediately without requiring a full page reload.

Permission Hierarchy Management

User Story: As an administrator, I want to create a hierarchy of user permissions so that I can efficiently manage access levels across my team.
Description: The Permission Hierarchy Management requirement establishes a layered approach to permission settings within TaskBuddy. This function allows administrators to define a hierarchy of permissions, from general user access to elevated privileges for management roles. Users inherit permissions based on their assigned roles, simplifying the management of access levels across large teams. This structured environment enhances both security and usability by preventing unauthorized privilege escalation and providing clear accountability for actions taken within the system.
Acceptance Criteria: User Role Assignment and Permission Inheritance Validation

Given an administrator is logged into TaskBuddy, when they assign a user role that has specific permissions, then that user should inherit all permissions associated with that role without requiring additional configurations.

Permission Audit Trail Validation

Given an administrator has made changes to user roles and permissions, when an audit report is generated, then the report should accurately reflect all changes made, including what was changed, by whom, and when.

Access Denial for Unauthorized User Actions

Given a standard user is logged into TaskBuddy, when they attempt to access a feature or data reserved for management roles, then they should receive an error message indicating insufficient permissions.

Hierarchical Permission Escalation Prevention

Given an administrator has defined a permission hierarchy, when a user attempts to access a higher level of permission than their assigned role, then the system should deny access and log the attempted breach.

Role Management Interface Usability

Given the administrator is on the role management interface, when they are managing user roles and permissions, then they should be able to easily view, edit, and delete roles, with all changes being immediately reflected in the user permissions matrix.

Dynamic Role Creation and Permission Assignment

Given an administrator needs to create a new user role, when they define this role with specific permissions, then the new role should be immediately available for assignment to users within TaskBuddy.

Bulk Permission Update Capability

Given an administrator wishes to apply changes to multiple user roles at once, when they select multiple roles and specify new permissions, then all selected roles should be updated simultaneously without errors.

User Access Request Workflow

User Story: As a team member, I want to request additional access through a simple form so that I can obtain the permissions I need quickly and efficiently.
Description: The User Access Request Workflow requirement enables users to submit requests for elevated access through a streamlined process. This feature includes customizable forms for access requests, automatic notifications to administrators for approvals, and a clear tracking mechanism for the status of each request. This workflow not only expedites the process of gaining necessary access for users but also ensures that access is granted based on predefined criteria, maintaining security and governance standards.
Acceptance Criteria: Access Request Submission by User

Given a user with standard access, when they access the User Access Request Workflow, then they should be able to fill out and submit a customizable access request form without errors.

Administrator Access Approval Notification

Given an access request submitted by a user, when the request is submitted, then an automatic notification should be sent to the administrator for approval.

Access Request Status Tracking

Given a user who has submitted an access request, when they check their request status, then they should see a clear and updated status (e.g., Pending, Approved, Denied) displayed on their dashboard.

Approval Process for Elevated Access

Given an access request for elevated permissions, when an administrator reviews the request, then they should have the option to approve, deny or request more information directly within the workflow.

Audit Trail of Access Requests

Given that access requests are made through the workflow, when an audit is performed, then there should be a comprehensive log displaying all requests, their statuses, and actions taken by administrators.

Customizable Access Request Forms

Given a requirement for specific access parameters, when an administrator customizes the access request form, then the form should reflect the defined fields and options specified by the administrator.

Security Compliance of Access Control

Given the established governance standards, when a user’s access request is processed, then it must align with predefined security criteria before approval is granted.

Visual Access Control Dashboard

User Story: As an administrator, I want a visual dashboard of user access rights so that I can easily manage and review permissions across our projects.
Description: The Visual Access Control Dashboard requirement presents an intuitive graphical interface for administrators to view and manage user access across the platform. This dashboard highlights user roles, permissions, and their associated project access in a visually appealing manner, facilitating quicker audits and adjustments. The dashboard integrates with existing data visuals in TaskBuddy, providing real-time updates on user access statuses and enhancing the administrative experience by reducing complexity in managing user permissions.
Acceptance Criteria: Viewing User Roles and Permissions in the Dashboard

Given the administrator accesses the Visual Access Control Dashboard, when they select a user, then the system displays the user’s role, associated permissions, and project access in a clear and intuitive format.

Real-Time Updates on User Access Status

Given the administrator has the dashboard open, when changes are made to a user's access or permissions in the system, then the dashboard should reflect the updated information in real-time without needing to refresh.

Searching for Specific User Access

Given the administrator is on the Visual Access Control Dashboard, when they enter a user's name in the search bar, then the system should display the relevant user’s access details instantly.

Auditing User Access

Given the administrator is reviewing user access, when they request an audit report from the dashboard, then the system should generate a report of all user roles, permissions, and access history in a downloadable format.

Customizing User Access Permissions

Given the administrator is within the Visual Access Control Dashboard, when they modify a user’s permissions, then the system should save and apply those changes immediately, confirming the updates with a notification.

Visual Representation of Access Levels

Given the administrator is on the dashboard, when they view the access matrix, then it should visually differentiate between different access levels with colors or icons for clarity.

Integration with Existing Data Visualizations

Given the administrator is using the Visual Access Control Dashboard, when they navigate through the dashboard, then it should seamlessly integrate with existing data visuals in TaskBuddy without any discrepancy in data representation.

Contextual Help Descriptions

On-demand contextual help within the role settings that explains the functions of different permissions and access settings. This feature assists administrators in making informed decisions when customizing user roles, ensuring that every user can operate at peak efficiency without unnecessary barriers.

Requirements

Dynamic Role Permissions

User Story: As an administrator, I want to dynamically adjust user role permissions so that I can respond swiftly to changing team needs without creating bottlenecks in workflow.
Description: The Dynamic Role Permissions requirement involves the implementation of an interactive interface that allows administrators to adjust user permissions in real-time across different roles. This capability ensures that as business needs evolve, user access can be modified without restrictive processes. Additionally, integrating visual cues and risk indicators will assist admins in understanding the implications of permission adjustments, thereby fostering a culture of security awareness while optimizing user productivity. This requirement is crucial as it streamlines the process of managing user roles and enhances operational flexibility, allowing businesses to adapt quickly to changes.
Acceptance Criteria: Administrators need to adjust user permissions for a specific project team to include a new member, ensuring their access aligns with their role in the project.

Given an administrator is on the Dynamic Role Permissions interface, when they select the new member and adjust their permissions, then the system should update the member's access rights in real-time without any errors.

An administrator wants to review the current permissions set for different roles to ensure they meet compliance standards before an upcoming audit.

Given an administrator accesses the role settings page, when they request a summary of permissions for all roles, then the system should display a detailed report with all relevant permissions and any associated risk indicators.

After making changes to user permissions, an administrator needs to ensure that the changes have been correctly implemented across the team.

Given an administrator has modified user permissions, when they check the 'User Access Overview' dashboard, then the updated permissions should be reflected accurately for each user in the relevant team.

An administrator is adjusting permissions for a user and needs contextual help to understand the implications of each permission level on user access.

Given the administrator is in the role settings interface, when they hover over a permission setting, then a contextual help description should appear, clearly explaining the impact of that permission on user capabilities.

A security audit reveals inappropriate access levels across various roles, and the administrator must quickly correct these permissions.

Given an administrator reviews the permissions during the audit process, when they select roles to adjust permissions, then all permission changes must trigger visual cues indicating potential security risks, providing just-in-time alerts for informed decision-making.

An administrator needs to temporarily grant higher permissions to a user for a special project while ensuring that lower permissions are reinstated afterward.

Given an administrator has increased a user's permissions for a specific task, when the task is marked complete, then the system should automatically revert the user's permissions to their original state without administrator intervention.

In-app User Guides

User Story: As a new user, I want in-app user guides so that I can quickly learn how to navigate TaskBuddy and utilize its features effectively.
Description: The In-app User Guides requirement is designed to provide users with contextual walkthroughs and tutorials that can be accessed directly within the TaskBuddy interface. These guides will cover key features such as Kanban board usage, task delegation, and setting reminders. By leveraging tooltips, modals, and step-by-step instructions, this feature empowers users to become proficient quickly, reducing the learning curve associated with new functionalities. This targeted assistance will enhance user engagement, increase feature adoption, and ultimately improve the overall efficiency of team collaboration.
Acceptance Criteria: User accesses the in-app user guides for the first time through the main dashboard.

Given a user is on the main dashboard, when they click on the 'Help' icon, then they should be presented with a list of available user guides that include tooltips, modals, and step-by-step instructions for different features.

User interacts with a Kanban board for the first time and seeks guidance on its usage.

Given a user accesses a Kanban board for the first time, when they hover over key elements such as columns and cards, then tooltips should appear explaining the purpose and functionality of each element.

User tries to set a reminder for a task and needs guidance on the reminder settings.

Given a user is on the task creation screen, when they click on the reminder settings, then a modal should appear explaining how to set reminders, including examples and best practices.

Administrator customizes user roles and seeks assistance in understanding permissions.

Given the administrator is on the role settings page, when they hover over the permissions options, then contextual help descriptions should appear explaining each permission and its implications clearly.

A user wishes to learn how to delegate tasks effectively within the platform.

Given a user opens the delegation tool, when they click on the 'Help' option within that tool, then a step-by-step walkthrough should be displayed, guiding them through the delegation process.

User encounters an error while attempting to access user guides.

Given a user attempts to access the in-app user guides but encounters an error, when they try to reload the guides, then an informative error message should be shown, along with a link to contact support for further assistance.

User seeks to improve their understanding of reminder functionalities after the initial setup.

Given a user has set reminders previously, when they return to the reminders section, then they should find a dedicated help section featuring FAQs and tips on effectively using reminders within TaskBuddy.

Customizable Notification Settings

User Story: As a user, I want to customize my notification settings so that I can receive only the alerts that are important to me, helping me manage my workload better.
Description: The Customizable Notification Settings requirement allows users to tailor their notification preferences for various project updates, reminders, and messages according to their needs. Users should be able to specify which types of notifications they wish to receive and how (e.g., email, in-app alerts, etc.), as well as set quiet hours to avoid unnecessary interruptions. This personalization enhances user experience, ensuring that notifications are relevant and timely, and significantly reduces notification fatigue, allowing users to focus on what matters most.
Acceptance Criteria: User navigates to the notification settings page to customize how they receive alerts about project updates.

Given the user is on the notification settings page, When they select their preferences for project updates from a dropdown, Then the selected preferences should be saved and displayed correctly upon refreshing the page.

User wants to receive project reminders via email and in-app alerts, but not via SMS during their specified quiet hours.

Given the user configures their notification preferences to receive emails and in-app alerts for project reminders but disables SMS notifications, When the user sets their quiet hours, Then the system should respect the quiet hours and not send SMS alerts during that time.

An administrator tests the customizable notification settings to ensure that changes are effective immediately.

Given an administrator updates notification settings for project updates, When they save the changes, Then a confirmation message should appear, and the changes should take effect immediately without requiring a page refresh.

A user applies multiple notification settings to ensure they align with their workflow while managing multiple projects.

Given the user has multiple projects and accesses the notification settings, When they apply different notification settings to each project, Then they should see a summary of their notification preferences reflecting the settings for each project individually.

User is notified about a project update outside of their set quiet hours to test the functionality of the quiet hours feature.

Given the user has defined quiet hours in their notification settings, When a project update occurs during those quiet hours, Then the user should not receive any notifications for that update until after the quiet hours end.

User aims to understand the impact of their customized settings on their overall productivity within TaskBuddy.

Given the user customizes their notification preferences, When they receive notifications according to their settings for one week, Then they should report improvements in their focus and a decrease in notification fatigue compared to previous settings.

User checks the help section for guidance on how to use customizable notification settings.

Given the user accesses the help section, When they search for customizable notification settings, Then they should see relevant contextual help descriptions explaining how to adjust their notification preferences effectively.

Integrated Feedback Mechanism

User Story: As a user, I want to provide feedback directly within TaskBuddy so that my suggestions can be considered for future updates, aligning the product with user needs.
Description: The Integrated Feedback Mechanism requirement facilitates users to provide direct feedback on features and functionalities through the TaskBuddy platform. This feature will allow users to submit suggestions, report bugs, and express satisfaction levels through simple forms or rating systems. By integrating this feedback within the application, it enhances user engagement and fosters a sense of community. This collected data will be invaluable for the product team to prioritize improvements based on actual user needs and experiences, ultimately driving product evolution in line with user expectations.
Acceptance Criteria: User submits feedback on a feature through the integrated feedback mechanism.

Given a user is logged into TaskBuddy, when they navigate to the feedback section and submit a suggestion, then the feedback is successfully recorded in the system and an acknowledgment message is displayed to the user.

Administrator reviews feedback collected from users regarding a specific feature.

Given an administrator is logged in, when they access the feedback dashboard, then they should see a summary of submitted feedback categorized by feature with options to filter by date and type of feedback.

User reports a bug through the feedback mechanism.

Given a user identifies a bug, when they fill out the bug report form and submit it, then the bug report is stored in the system and a confirmation email is sent to the user indicating successful submission.

Users rate their satisfaction with the application after using a feature.

Given a user has used a specific feature, when they access the feedback prompt and select a satisfaction rating, then the rating is recorded and reflected in the analytics dashboard for that feature.

Feedback is analyzed for trends and user sentiment over time.

Given sufficient user feedback has been submitted, when the product team reviews the analytics dashboard, then they should see visual representations of trends in feedback including positive, neutral, and negative sentiment over selected time periods.

User revisits the feedback section to edit previously submitted feedback.

Given a user has previously submitted feedback, when they navigate to the feedback section and select their feedback entry, then they should be able to edit and resubmit it with a success message displayed after submission.

Advanced Analytics Dashboard

User Story: As a project manager, I want an advanced analytics dashboard so that I can analyze team performance and project trends to make informed decisions.
Description: The Advanced Analytics Dashboard requirement involves the creation of a comprehensive analytics interface that provides users with in-depth insights into project performance, team dynamics, and individual contributions. This dashboard will utilize visual data presentation techniques such as graphs, heat maps, and KPIs to enable users to assess productivity and identify areas for improvement. By offering customizable reporting options, users can generate insights tailored to specific projects or time frames. This requirement is essential for promoting data-driven decision-making and enabling users to optimize their project management strategies effectively.
Acceptance Criteria: User accesses the Advanced Analytics Dashboard to evaluate the productivity of their team over the past quarter.

Given the user is logged into TaskBuddy, when they navigate to the Advanced Analytics Dashboard, then they should see graphical representations of team productivity metrics for the last quarter, including total tasks completed and average time spent per task.

An administrator customizes the analytics dashboard to display KPIs specific to a certain project.

Given the administrator is on the Advanced Analytics Dashboard, when they select a specific project from the customizable options, then the dashboard should update to display KPIs relevant only to that project without showing data from other projects.

A user generates a report based on individual contributions within a specific time frame.

Given the user is on the Advanced Analytics Dashboard, when they select a date range and choose to view individual contributions, then the dashboard should provide a detailed report showing contributions by each team member during the selected time frame.

The dashboard is used to identify trends in project performance over time.

Given the user has access to the Advanced Analytics Dashboard, when they use the time filtering options to view analytics from previous months, then the dashboard should visually represent trends using line graphs that indicate performance changes over the selected periods.

An administrator reviews the accessibility features of the Advanced Analytics Dashboard.

Given the administrator is evaluating the Advanced Analytics Dashboard, when they enable accessibility features, then the dashboard should provide alternative text for all graphical elements and ensure compatibility with screen readers, thus meeting accessibility standards.

The user shares their analytics dashboard view with another team member for collaboration.

Given the user is on the Advanced Analytics Dashboard, when they click on the share option and select a team member, then the selected team member should receive a notification and be able to view the shared dashboard in real-time.

The user wants to download a report generated from the Advanced Analytics Dashboard.

Given the user has customized a report on the Advanced Analytics Dashboard, when they click the download report button, then a CSV file should be generated and downloaded containing all relevant data as displayed on the dashboard.

Group Role Management

The ability to create and manage user roles based on groups or teams, allowing for bulk permissions settings. This feature simplifies administration by enabling project leads to apply changes across multiple users simultaneously, fostering a cohesive team environment while ensuring security.

Requirements

Group Creation Interface

User Story: As a project lead, I want to create user groups within TaskBuddy so that I can easily manage team permissions and enhance collaboration without manually configuring each user individually.
Description: The Group Creation Interface allows administrators to effortlessly create and set up user groups within TaskBuddy. Users can define group names, roles, and permissions in a user-friendly interface, helping to streamline the process of team assembly and management. This requirement emphasizes ease of use, reducing setup time for project leads, which leads to quicker project initiation and enhanced team organization. The groups can be customized to align with the business structure, making it easier for businesses to manage access and permissions efficiently.
Acceptance Criteria: Admin creates a new user group for the marketing team in TaskBuddy.

Given an admin user is logged into TaskBuddy, when they navigate to the Group Creation Interface, enter 'Marketing Team' as the group name and select appropriate roles and permissions, then the group 'Marketing Team' should be created successfully, and it should appear in the user groups list with the assigned roles and permissions.

Admin attempts to create a user group without providing a group name.

Given an admin user is logged into TaskBuddy, when they attempt to create a group without entering a group name, then an error message should be displayed indicating that a group name is required, and the group should not be created.

Admin updates the permissions of an existing user group.

Given an admin user has successfully created the group 'Marketing Team,' when they change the permissions of this group from 'view-only' to 'edit,' then the changes should be reflected in the group's permissions and should be verifiable by attempting to edit an item within the group.

Admin deletes a user group and confirms the deletion.

Given an admin user is viewing the list of user groups, when they select the 'Marketing Team' group and choose the delete option, then a confirmation prompt should appear, and upon confirming deletion, 'Marketing Team' should no longer appear in the user groups list and should be permanently removed from the system.

Admin creates multiple user groups in a single session.

Given an admin user is logged into TaskBuddy, when they create three user groups named 'Design Team', 'Development Team', and 'Sales Team', then all three groups should appear in the user groups list with the correct roles and permissions assigned to each group.

Admin reviews the interface for creating custom user groups.

Given an admin user is logged into TaskBuddy, when they access the Group Creation Interface, then they should see fields for group name, roles, and permissions, all clearly labeled, and a save button to finalize the group creation.

Admin tries to create a user group with duplicate names.

Given an admin user is logged into TaskBuddy, when they attempt to create a group named 'Marketing Team' that already exists, then an error message should be shown indicating that the group name must be unique, and the group should not be created again.

Bulk Permission Settings

User Story: As a project administrator, I want to set permissions for multiple users at once, so that I can save time and ensure consistent access across my team without having to update each user manually.
Description: The Bulk Permission Settings feature enables project administrators to apply changes to user roles and permissions across multiple users. This functionality will allow for time-efficient bulk operations, where project leads can update roles, assign permissions, or revoke access for an entire group in just a few clicks. By simplifying permission management, this requirement enhances both productivity and security, ensuring users have appropriate access without the administrative overhead of individual adjustments.
Acceptance Criteria: As a project administrator, I want to apply bulk permission settings to a selected user group so that I can efficiently manage access for multiple users at once.

Given I have selected a user group, when I apply bulk permission settings, then the changes should reflect in the user roles and permissions for all members of that group.

As a project administrator, I want to verify that bulk permission updates do not affect users outside of the selected group to ensure that only designated users have their permissions modified.

Given I have applied bulk permission settings to a group, when I review individual user permissions, then users not in the group should retain their previous permissions unchanged.

As a project administrator, I want to have the ability to bulk revoke permissions from a user group so that I can swiftly remove access when necessary.

Given I have selected a user group, when I revoke permissions in bulk, then all selected users should lose the designated access rights immediately.

As a project administrator, I want to receive a confirmation message after executing bulk permission changes to ensure that my actions were successful.

Given I have made bulk permission changes, when the operation completes, then I should see a confirmation message indicating the success of the operation.

As a project administrator, I want to ensure that the system logs all bulk permission changes for accountability and auditing purposes.

Given I have performed bulk permission updates, when I check the system logs, then I should see an entry detailing the changes made, including user IDs and timestamps.

As a project administrator, I want to be able to undo bulk permission settings if an error occurs, to minimize disruption to user roles.

Given I have applied bulk permission settings, when I select the undo option within a specified time frame, then the previous permissions should be restored successfully for the affected users.

As a project administrator, I want to test the interface for usability when applying bulk permission settings to ensure ease of use and reduce training time for new users.

Given I am on the bulk permission settings page, when I navigate through the interface, then it should be intuitive and require no more than three clicks to apply bulk changes.

Role Assignment Automation

User Story: As a team manager, I want roles to be automatically assigned to new users based on their group memberships, so that I can ensure they have the correct permissions without additional manual intervention.
Description: Role Assignment Automation is a feature that allows for the automatic assignment of predefined roles based on specific criteria such as project involvement or team membership. This requirement reduces the administrative workload by automatically assigning users the appropriate roles within their designated groups upon their addition to the project. This ensures that each team member has access to the right tools and information from the start, enhancing efficiency and reducing configuration errors.
Acceptance Criteria: New team members are added to a project in TaskBuddy, and their roles should be automatically assigned based on predefined criteria that match their team membership and project responsibilities.

Given a new user is added to a project with predefined roles, when the role assignment automation process is triggered, then the user should receive the correct role as defined in the project's settings without manual intervention.

A project lead updates the criteria for role assignments in TaskBuddy, which should then reflect automatically for existing team members without requiring a manual reassignment.

Given that the role assignment criteria are updated, when the update is saved, then all existing team members should have their roles reviewed and updated accordingly based on the new criteria immediately.

An administrator tests the role assignment automation feature by adding a user who meets the criteria for a specific role, ensuring that they are granted the appropriate permissions upon assignment.

Given a user meets the defined criteria for a role, when the user is added to the project, then the user should have the correct permissions associated with that role in TaskBuddy.

During a project review, the project leads can observe if the role assignment automation is functioning as intended by checking the role statuses of all active team members in the project.

Given the role assignment automation is active, when the project lead checks the roles assigned to team members, then they should see that all roles correspond accurately to the predefined assignment criteria without discrepancies.

Users who are removed from a project should have their roles automatically revoked to ensure that they do not retain access to project resources after their removal.

Given a user is removed from a project, when the removal process is completed, then the user's assigned roles and permissions should be instantly revoked with no remaining access to the project.

Testing the robustness of the role assignment system when criteria changes are made, ensuring no impact on the already assigned roles of users who don't meet the new criteria.

Given that the role assignment criteria have been changed, when the criteria are saved, then users who were previously assigned roles according to the old criteria should maintain their roles unless explicitly changed by an administrator.

Dynamic Role Updates

User Story: As a project lead, I want to update user roles dynamically in response to changing project needs so that my team remains compliant and has access to the right resources when required.
Description: Dynamic Role Updates provides the ability to change user roles and permissions in real-time based on changes in project requirements or team structure. This requirement ensures that as projects evolve, team access and responsibilities can be adjusted swiftly, keeping the workflow uninterrupted. The system will notify users of any changes to their roles and permissions, fostering transparency and compliance within teams.
Acceptance Criteria: As a project lead, I need to update a user’s role from a 'Contributor' to a 'Manager' in real-time while managing a project so that I can ensure the user has the appropriate permissions as project responsibilities change.

Given that a project lead is viewing the team management dashboard, when the project lead selects a user and changes their role to 'Manager', then the system should update the user's role in real-time and provide a confirmation notification to the project lead and the user.

As a team member, I need to be informed when my role or permissions change within the project so that I can understand my responsibilities and access rights clearly.

Given that a user’s role has been updated, when the change is saved in the system, then an automatic notification should be sent to the user detailing the changes made and effective immediately.

As an admin, I want to be able to bulk update user roles from 'Viewer' to 'Editor' for a specific group of users, so I can efficiently manage permissions across the team without needing to update each user individually.

Given that the admin has selected multiple users from the user list, when the admin confirms the bulk role update to 'Editor', then all selected users should be updated to 'Editor' and the admin should receive a success message indicating the number of users updated.

As a project lead, I require the ability to roll back role changes if they were applied incorrectly, ensuring that user access retains integrity throughout the project lifecycle.

Given a user role has been updated, when the project lead selects the option to revert the last role change, then the user’s role should revert to the previous state, and a confirmation notification should be sent to both the project lead and the affected user.

As a project manager, I need to ensure that my team's roles and permissions align with current project goals and compliance documentation, allowing for a streamlined workflow.

Given that the project has undergone a change in scope, when the project manager reviews the team roles, then the updated roles should reflect the new team structure and compliance requirements, and the changes should be stored in the activity log for auditing purposes.

As a team member, I need to verify that I have the correct permissions to perform my tasks after a role change to avoid delays in my work due to inadequate access.

Given that a team member's role has changed, when they log into the system afterwards, then they should be able to access features and tools consistent with their new role's permissions.

Role-Based Access Control (RBAC) Implementation

User Story: As a security officer, I want role-based access control in TaskBuddy so that I can ensure sensitive information is only accessible to authorized users, thus minimizing risks associated with data security.
Description: The Role-Based Access Control (RBAC) Implementation defines access controls based on assigned user roles, ensuring that users can only access the information and tools necessary for their duties. This requirement increases security by minimizing unauthorized access and reduces the risk of data breaches. Furthermore, the RBAC can be finely tuned to match not only the roles but also specific project requirements, thus allowing flexible management of varying levels of access throughout the organization.
Acceptance Criteria: As a project manager, I want to assign a user role to a group of team members in a project so that they can have the appropriate permissions based on their responsibilities.

Given that I am on the Group Role Management page, when I select a user group and set permissions, then all members of that group should automatically inherit the specified roles without error.

As an admin, I want to adjust the permissions of a particular user role so that it reflects the latest project needs across multiple teams more effectively.

Given that I have selected a user role from the RBAC settings, when I change its permissions and save the settings, then all users assigned to that role should immediately reflect the updated permissions across the system.

As a team leader, I need to verify that certain team members have restricted access to sensitive project data based on their assigned roles.

Given that I review the access logs for sensitive project files, when I check the permissions for a user with a specific role, then the logs should confirm that the user can only access data relevant to their role without unauthorized access.

As a compliance officer, I need to ensure that all user roles comply with industry security standards to prevent data breaches.

Given that I generate a report on user roles and their permissions, when I review the compliance report, then it should highlight any roles that do not comply with the established security standards along with recommendations for adjustments.

As an admin, I want to delete a user role that is no longer needed, ensuring that all users currently assigned to it are notified and reassigned appropriately.

Given that I have selected a user role to delete, when I confirm the deletion, then all users assigned to this role should receive a notification about the change and be prompted to select a new role.

As a project manager, I need to transfer a user to a different role within the team without losing their previous data or history.

Given that I select a user to transfer to a new role, when I complete the transition, then the user’s project history and data should remain intact and accessible under their new role.

Audit Trails for Role Changes

Comprehensive tracking of modifications made to user roles and permissions over time. This feature promotes accountability and security by allowing administrators to monitor changes, providing clarity about who changed what and when, thus maintaining trust within the project management ecosystem.

Requirements

User Role Change Alerts

User Story: As an administrator, I want to receive immediate notifications when user roles are changed so that I can ensure security and compliance within the management system.
Description: This requirement involves implementing an automated notification system that alerts administrators and relevant stakeholders when changes are made to user roles and permissions. By providing real-time alerts, the feature ensures that all relevant parties are kept informed of important adjustments, facilitating prompt actions if any unauthorized changes are detected. This enhances security and allows for timely compliance checks within the platform.
Acceptance Criteria: Notification of Role Change for an Admin User

Given an admin user makes a change to a user's role, when the change is saved, then a real-time notification is sent to all relevant stakeholders via email and in-app alert, including details of the change made.

Escalation for Unauthorized Role Changes

Given a user with insufficient permissions attempts to change another user's role, when the attempt is made, then an alert is generated and sent to administrators, indicating the unauthorized attempt with the user's details and timestamp.

Tracking History of Role Changes

Given any changes in user roles, when an administrator views the audit trail, then the system displays a complete list of all role changes made, including the date, time, user making the change, and the original and changed roles.

Confirmation of Notifications Sent

Given that a role change notification is triggered, when the notification system processes the alert, then it logs each successful delivery attempt along with any failures for troubleshooting purposes.

Notification Preferences for Stakeholders

Given stakeholders have different notification preferences, when an admin user sets these preferences, then the system respects these settings and only sends alerts according to each stakeholder's chosen method (email, SMS, in-app) for role changes.

Aggregate Reporting on Role Changes

Given multiple role changes occur, when an administrator requests a report on changes, then the system provides a summary report detailing the number of changes, key affected users, and actions taken for a specified time period.

Role Change Audit Log

User Story: As an admin, I want to access a detailed audit log of all user role changes so that I can track modifications and maintain transparency and accountability in user management.
Description: The role change audit log feature entails creating a comprehensive and searchable record of all modifications made to user roles and permissions within TaskBuddy. This log must include timestamps, user IDs of who made the changes, and details of the previous and new permissions. This requirement is critical for maintaining an accountable environment, aiding in audits, and ensuring transparency for administrative actions across the platform.
Acceptance Criteria: Admin checks the audit log to see all recent role change activities for compliance purposes.

Given the admin is logged in, when they navigate to the 'Role Change Audit Log', then they should see a complete list of all role changes including timestamps, user IDs, and previous and new permissions.

An administrator modifies a user’s role and wants to verify that this change is accurately reflected in the audit log.

Given the admin changes a user's role, when they check the 'Role Change Audit Log', then the log should include an entry with the correct user ID, timestamps, previous permissions, and new permissions related to that change.

An auditor reviews the audit log to report on changes made over the last month.

Given the auditor accesses the 'Role Change Audit Log', when they filter by date for the last month, then they should only see entries that occurred within that timeframe and be able to verify the information matches their records.

A user with view-only permissions attempts to access the role change audit log.

Given the user has view-only permissions, when they try to access the 'Role Change Audit Log', then they should receive an appropriate permission denied message, indicating they are not allowed to view this log.

An administrator seeks to search for specific changes made by a particular user in the audit log.

Given the admin is on the 'Role Change Audit Log', when they search for a specific user ID, then the log should return only the entries related to that user, showing their role changes accurately and completely.

The development team wants to ensure the role change audit log adheres to security and privacy policies before release.

Given the audit log has been developed, when it undergoes security testing, then it should demonstrate compliance with organizational policies regarding data access and logging practices.

Role Modification History Interface

User Story: As an administrator, I want to have an intuitive interface to view the history of role changes for users so that I can easily monitor and manage role assignments effectively.
Description: This requirement focuses on developing a user-friendly interface that allows administrators to visually explore the history of role changes for each user. This interface should enable filtering by date, user, and type of changes made. By presenting this information clearly, administrators can quickly identify trends in role modifications and address issues that may arise from frequent changes, ensuring a better-managed user environment.
Acceptance Criteria: Viewing Role Modification History

Given an administrator is logged into the Role Modification History Interface, when they select a specific user, then the system should display a complete history of that user's role changes, including the date, time, and nature of each change.

Filtering Role Change Records

Given the Role Modification History Interface is open, when an administrator applies filters for user, date range, and change type, then the system should accurately display only the records that match the applied filters.

Exporting Role Change Data

Given the administrator has filtered the role modification history, when they select the 'Export' option, then the system should generate a downloadable file (CSV or Excel format) containing the filtered role change records.

Searching Specific Role Changes

Given an administrator is on the Role Modification History Interface, when they utilize the search function to find a specific role change, then the system should return any matching records, highlighting the context of the search term.

Accessing Audit Trail Logs

Given an administrator has the required permissions, when they navigate to the Audit Trail section, then they should be able to access detailed logs showing all changes made to user roles and permissions, along with responsible users and timestamps.

Audit Trail Notifications

Given a role change has been made, when an administrator opens the Role Modification History Interface, then they should see a notification indicating the time and nature of the last role change since their last login.

Permissions Change Confirmation Workflow

User Story: As an administrator, I want to have a confirmation process for any changes to user permissions so that I can prevent unauthorized access and enhance security measures within the system.
Description: This requirement proposes a confirmation workflow mechanism wherein any change related to user permissions requires validation steps from one or more other administrators. This multi-tiered confirmation process is essential for mitigating risks associated with unauthorized changes and ensuring that all role modifications are thoroughly vetted before implementation, thus enhancing platform security.
Acceptance Criteria: Administrator initiates a change in user permissions for a team member and the workflow prompts for confirmation from designated approvers before finalizing the change.

Given an administrator selects to change user permissions, when the change is initiated, then the system prompts for confirmation from at least one other administrator before the change is finalized.

Multiple administrators review and confirm a proposed change in user permissions, ensuring that the process is logged and auditable for future verification.

Given a permission change has been proposed, when the required approvers confirm their approval, then the system logs each approval action along with timestamps for audit purposes.

An administrator attempts to change a user permission without the required confirmations and receives a notification detailing the necessary steps to complete the process.

Given an administrator attempts to change user permissions without sufficient confirmation, when they execute the change, then the system denies the action and displays a message indicating the need for required confirmations.

An administrator's request for permission change is escalated to a secondary approval tier if the primary approver does not respond within a specified time frame.

Given a permission change request has been submitted, when the primary approver does not respond within 24 hours, then the system escalates the request to a designated secondary approver for review.

The system provides an overview dashboard accessible to administrators, showing pending permission change confirmations and their statuses.

Given the dashboard is accessed by an administrator, when viewing the pending confirmation section, then the system displays a list of all pending permission changes along with their current approval status.

Auditors access the system to review the history of permission changes and confirmation workflows, ensuring compliance and security measures are in place.

Given an auditor is logged into the system, when they navigate to the audit trails section, then the system provides a comprehensive history of all permission changes along with timestamps and approver details.

Reporting Dashboard for Role Changes

User Story: As an administrator, I want to view a reporting dashboard that summarizes user role changes so that I can identify trends and manage user roles more effectively.
Description: Building an analytics dashboard that visually represents data related to role changes over time, including frequency of changes, types of roles modified, and the most active administrators making changes. This requirement seeks to provide insights that help administrators recognize patterns and take proactive measures regarding user management processes, thus improving overall operational efficiency.
Acceptance Criteria: Viewing Audit Trail Changes in the Reporting Dashboard

Given an administrator accesses the reporting dashboard, when they navigate to the audit trail section, then they should see a list of all role changes made, including user names, old roles, new roles, and timestamps for each change.

Filtering Role Changes by Administrator

Given an administrator is on the reporting dashboard, when they apply a filter for a specific administrator, then only the role changes made by that administrator should be displayed, along with relevant details.

Visualizing Role Change Frequency Over Time

Given an administrator views the reporting dashboard, when they select the visualization option for role change frequency over time, then a graph should display the number of changes per week/month, allowing trends to be easily identified.

Identifying Most Active Role Modifiers

Given an administrator uses the reporting dashboard, when they check the statistics for the role changes, then the dashboard should highlight the top three administrators who have made the most changes, with clickable links to view their changes.

Exporting Role Change Reports

Given an administrator is on the reporting dashboard, when they choose to export the role change data, then a CSV file containing all the data displayed on the dashboard should be generated and downloadable.

Displaying Role Change Types

Given an administrator reviews the reporting dashboard, when they look at the role change overview, then they should see a breakdown of changes by type (e.g., role additions, deletions, modifications), visualized through pie charts or bar graphs.

User Training on Role Management

User Story: As an administrator, I want to receive training on user role management so that I can handle user permissions confidently and effectively within the platform.
Description: This requirement includes developing a training module designed to educate administrators on the effective management of user roles and permissions within TaskBuddy. By offering comprehensive training materials like videos, FAQs, and assessments, the goal is to empower administrators with the knowledge needed to utilize the role management feature effectively and securely, fostering a more robust management process.
Acceptance Criteria: User Training on Role Management effectiveness evaluation.

Given an administrator has completed the training module, when they take the assessment, then they must achieve a minimum score of 80% to pass.

Accessing training materials on role management.

Given an administrator is logged into TaskBuddy, when they navigate to the training section, then they should be able to view all available training materials including videos, FAQs, and assessments without any errors.

Completing user role management training.

Given an administrator has started the training module, when they finish all sections, then they should receive a completion certificate and the option to revisit the training material.

Feedback collection on user training materials.

Given that an administrator finishes the training module, when they provide feedback, then their feedback should be recorded in the system and generate a report for continuous improvement.

Admin role management usage after training.

Given an administrator has completed the training, when they attempt to modify user roles, then they must successfully demonstrate the procedure outlined in the training module without assistance.

Update of training materials post-feedback.

Given that feedback has been received from users, when the training materials are revised, then the updated materials should reflect at least one significant change based on user suggestions within two weeks.

Monitoring role changes by trained administrators.

Given an administrator has successfully completed the training, when they access the audit trails feature, then they should be able to view role change logs made within the last month and filter by user.

Role-Specific Notifications

Custom notifications tailored to specific user roles, alerting users about updates that pertain directly to them. This feature helps reduce notification fatigue, ensuring that each team member is only informed about the information relevant to their responsibilities, thereby enhancing focus and efficiency.

Requirements

Role-Based Notification Filters

User Story: As a project manager, I want to receive notifications that are only relevant to my projects, so that I can focus on my responsibilities without being distracted by updates that do not concern my role.
Description: The Role-Based Notification Filters requirement defines customizable notification settings for different user roles within TaskBuddy. Each role will have tailored notifications activated based on the specific responsibilities and projects they are assigned to. This feature will allow users to focus only on updates relevant to their tasks or role, minimizing distractions from irrelevant notifications, thereby enhancing productivity for individuals and teams. It also supports integration with existing notification systems, ensuring seamless user experience and continuity in workflow. By reducing notification fatigue, the feature aims to improve user satisfaction and engagement with the platform.
Acceptance Criteria: User receives role-specific notifications for assigned tasks and projects.

Given a user with a defined role and assigned tasks, when a notification is triggered for a relevant update, then the user should receive that notification only if it pertains to their assigned responsibilities.

User customizes notification settings based on role requirements.

Given a user in the system, when they access the notification settings and select their role, then they should only see options for notifications that are relevant to that role.

User does not receive irrelevant notifications.

Given a user assigned to specific tasks, when updates are made to tasks not related to their role or responsibilities, then the user should not receive any notifications for those updates.

Admin configures notification filters for various roles in the system.

Given an admin user, when they set up role-specific notification filters, then those filters should accurately reflect the types of notifications that should be sent to each role without overlap.

User receives a summary of notifications relevant to their role.

Given a user logs into the system, when they navigate to the notifications section, then they should see a summary that lists only the notifications related to their assigned tasks and projects.

Integration tested with the existing notification system.

Given the new role-specific notification filters are implemented, when notifications are triggered in the integrated system, then all notifications should be sent according to the defined roles without errors or lapses.

Notification Customization Options

User Story: As a team member, I want to customize my notification settings, so that I can manage my alerts according to my personal workflow and avoid feeling overwhelmed by constant updates.
Description: The Notification Customization Options requirement allows users to personalize their notification preferences within TaskBuddy. Users can define the types of notifications they want to receive, the frequency of alerts, and the specific projects or tasks for which they wish to be notified. This feature enhances user control over their interaction with the tool, catering to personal workflow styles and optimizing priority management. Additionally, users will be able to toggle settings between 'Immediate', 'Daily Digest', or 'Weekly Summary', thereby accommodating varying needs and working habits. This integration is vital to ensuring that the users feel empowered and satisfied with their engagement in TaskBuddy.
Acceptance Criteria: User Customizes Notification Preferences for a Project

Given a user is logged into TaskBuddy, when they access the notification settings for a project, then they should be able to select 'Immediate', 'Daily Digest', or 'Weekly Summary' for notification frequency and choose specific task updates they want to receive notifications for.

User Tests Notification Preferences

Given a user has set their notification preferences, when the specified events occur in their selected tasks or projects, then they should receive notifications according to their defined preferences (Immediate, Daily Digest, or Weekly Summary).

User Views Notification History

Given a user has set notification preferences, when they navigate to the notification history section, then they should see a record of notifications sent according to their preferences, including timestamps and the type of notification received.

User Receives Relevant Notifications Based on Role

Given a user has a specific role in TaskBuddy, when notifications generate for updates and tasks relevant to that role, then the user should only receive notifications that pertain to their responsibilities as per their role's configuration.

User Modifies Notification Settings

Given a user is in the notification settings, when they change their notification preference from 'Daily Digest' to 'Immediate', then their changes should be saved successfully and reflected in their notification setting whenever they log in again.

System Validates User Notification Settings

Given a user is logged in and has defined their notification settings, when they save the settings, then the system should validate that the settings meet all defined criteria (e.g., at least one notification type must be selected).

User Receives No Notifications for Unselected Tasks

Given a user has configured their notification preferences, when tasks are updated which the user has not selected for notification, then the user should receive no notification for those tasks.

Real-Time Notification Alerts

User Story: As a developer, I want to receive real-time alerts for critical project updates, so that I can react swiftly to changes and collaborate effectively with my team.
Description: The Real-Time Notification Alerts requirement will implement immediate notifications for users when significant updates occur within their projects. This functionality ensures that users are informed as changes happen, enabling prompt responses and actions, which is critical for maintaining workflow momentum. Real-time alerts will be synchronized across devices to provide a consistent user experience and will include options such as push notifications for mobile devices and banner alerts on desktop applications. This feature is essential for fast-paced teams requiring agile communication and immediate feedback to enhance collaboration.
Acceptance Criteria: User receives a real-time notification when a task assigned to them is updated by a team member.

Given a user is assigned to a task, when that task is updated, then the user should receive a push notification on their mobile device and a banner alert on their desktop.

Notifications should only be sent to users based on their designated roles within the project.

Given a user is part of a project team with defined roles, when an update related to their role occurs, then the user only receives notifications relevant to their responsibilities, ensuring no unnecessary alerts are sent.

User can customize the types of notifications they wish to receive in the notification settings.

Given a user accesses the notification settings, when they make selections for types of notifications (e.g., task assignments, comments, status updates), then those preferences should be saved and only relevant notifications should be triggered based on those settings.

Real-time notifications sync across all devices where the user has logged into TaskBuddy.

Given a user is logged into TaskBuddy on multiple devices, when a notification is triggered on one device, then the same notification should be visible across all other devices simultaneously, including mobile and desktop.

The system logs all notifications sent to users for accountability and tracking.

Given a real-time notification is sent to a user, when the notification event occurs, then it must be logged in the backend system along with a timestamp and the action performed, allowing for later retrieval and review.

Users receive a summary of missed notifications if they are offline during an update.

Given a user is offline when a notification is triggered, when they log back into TaskBuddy, then they should receive a summary of missed notifications that occurred during their absence, ensuring they are informed of changes.

Integration with Third-Party Communication Tools

User Story: As a team lead, I want to receive TaskBuddy notifications in Slack, so that I can keep track of project updates without switching between different applications.
Description: The Integration with Third-Party Communication Tools requirement will ensure that TaskBuddy's notifications can be integrated with external platforms such as Slack, Microsoft Teams, and email services. Users will be able to receive notifications from TaskBuddy directly through their preferred communication channels, thereby providing flexibility and maintaining user engagement across different tools. This integration will support collaborative environments and enhance communication efficiency by allowing users to manage all updates from one central location, promoting better team collaboration and visibility.
Acceptance Criteria: User Agency: Receiving Task Updates in Slack

Given a user has opted for Slack notifications and is assigned a task, When the task is updated, Then the user receives a real-time notification in their Slack channel with the task details and update information.

User Agency: Receiving Task Updates in Microsoft Teams

Given a user has opted for Microsoft Teams notifications and is assigned a task, When the task is updated, Then the user receives a real-time notification in their Microsoft Teams channel with the task details and update information.

User Agency: Receiving Email Notifications

Given a user has opted for email notifications and is assigned a task, When the task is updated, Then the user receives an email notification alerting them to the changes, containing the task details and link to TaskBuddy.

Custom Notification Settings Based on Roles

Given a user has customized their notification settings according to their role, When a relevant task update occurs, Then the user receives notifications only related to their role responsibilities in their selected communication channel (Slack, Teams, or email).

Notification Delivery Consistency and Reliability

Given a user has set up notifications through a third-party communication tool, When a task update occurs, Then notifications must be delivered consistently without failure 95% of the time over a monitoring period of two weeks.

User Agency: Opting In and Out of Notifications

Given a user wants to manage their notifications, When they access the settings within TaskBuddy, Then they can successfully opt in or out of notifications for specific tasks and communication methods, receiving confirmation of their changes.

Feedback Mechanism for Notifications

Given a user receives a notification, When they interact with it (e.g., dismiss, mark as read), Then their actions should be recorded for analytics purposes and reflect in their notification history in TaskBuddy.

Notification History Log

User Story: As an analyst, I want to access a history log of my notifications, so that I can review past updates and ensure I haven't missed any important information amid my current workload.
Description: The Notification History Log requirement will provide users with a log of all received notifications, allowing them to review past alerts and updates. This feature enables users to track their notification history, ensuring that important updates are not missed. Users can filter the log by date, project, or notification type, enhancing usability and accessibility of important information. The history log helps in auditing communication and is valuable for onboarding new team members to understand past discussions and decisions, thus promoting continuity and efficacy within teams.
Acceptance Criteria: User accesses the Notification History Log to review past notifications after a busy week to ensure no important updates are missed.

Given the user is logged in, When the user navigates to the Notification History Log, Then the user should see a list of all received notifications sorted by date.

User wants to filter notifications in the log by specific project to find relevant updates related to their tasks.

Given the user is viewing the Notification History Log, When the user selects a project from the filter options, Then the log should display only notifications related to the selected project.

User is onboarding a new team member and needs to show them the past notifications relevant to their role.

Given the log contains multiple notifications, When the new team member asks for updates related to their role, Then the user should be able to filter and display notifications specific to that role effortlessly.

User wants to verify that they can review notifications for specific types such as 'task updates' or 'comments'.

Given the user is in the Notification History Log, When the user selects a notification type from the filter, Then the log should accurately display only notifications of that selected type.

User checks the Notification History Log on a mobile device to confirm that the interface is responsive and user-friendly.

Given the user accesses the Notification History Log on a mobile device, When the user scrolls through the log, Then the log should be fully responsive and accessible without any functionality loss.

User wants to ensure that the Notification History Log updates in real-time as new notifications are received.

Given the user has the Notification History Log open, When a new notification is triggered, Then the log should automatically refresh and display the new entry without requiring a page refresh.

Real-Time Brainstorming Board

A dynamic virtual whiteboard that allows team members to jot down ideas, diagrams, and notes in real-time during video calls. This feature fosters creativity and ensures that all contributions are captured and easily accessible, making brainstorming sessions more productive and inclusive.

Requirements

Interactive Whiteboard

User Story: As a team member, I want to use an interactive whiteboard during our video calls so that I can share my ideas in real-time and ensure that my contributions are acknowledged and visible to the entire team.
Description: The Interactive Whiteboard provides a real-time virtual space where team members can collectively contribute their ideas, notes, and diagrams during brainstorming sessions. This feature supports a dynamic writing experience, allowing users to draw, type, and organize thoughts visually. It enhances team creativity by enabling simultaneous contributions from multiple participants regardless of their location. The whiteboard integrates seamlessly with video conferencing tools used in TaskBuddy, ensuring that all ideas are captured and stored within a dedicated project for easy reference later. This feature aims to foster collaboration and inclusivity, where every team member’s input is valued and integrated seamlessly into the project workflow.
Acceptance Criteria: Real-time collaboration during a video brainstorming session with multiple team members contributing ideas to the Interactive Whiteboard.

Given a video call is in progress, when a user adds a note or drawing to the whiteboard, then all participants can view the contribution instantly and interact with it.

Users need to organize their ideas on the Interactive Whiteboard during the brainstorming session effectively

Given multiple users are adding notes to the whiteboard, when the notes are added, then they should be automatically organized based on a predefined layout (e.g. clustered by topic) without manual intervention.

Capturing and saving all contributions made on the Interactive Whiteboard at the end of a brainstorming session.

Given the brainstorming session has ended, when the user initiates the save action, then all contributions should be saved and accessible in the associated project for future reference.

Users want to edit or delete their contributions on the Interactive Whiteboard during the brainstorming session.

Given a user has added a note or drawing, when they select the option to edit or delete, then the contribution should be updated or removed from the whiteboard in real-time for all participants.

Ensuring all contributions are securely stored and managed in the TaskBuddy system after brainstorming.

Given the brainstorming session has concluded, when the contributions are saved, then the data should be stored securely and remain retrievable for authorized users only with proper permissions.

Session Recording

User Story: As a project manager, I want to record brainstorming sessions so that I can refer back to all ideas discussed and ensure that nothing is overlooked during our project execution.
Description: The Session Recording feature allows users to record brainstorming sessions held on the Interactive Whiteboard, preserving all contributions and discussions for future reference. This requirement enhances accountability and provides a rich resource for team members who may not have been able to attend the live session. Recordings can be reviewed, allowing teams to revisit ideas and decisions made during brainstorming, thus supporting continuous project development. Additionally, the recordings will be stored securely and linked to the respective projects within TaskBuddy, ensuring easy access for any future needs or evaluations.
Acceptance Criteria: Recording a brainstorming session in Real-Time Brainstorming Board during a scheduled team meeting.

Given the user starts a session on the Real-Time Brainstorming Board, when they click the 'Record' button, then the system should begin capturing audio and video of the session, including all visual content on the board.

Accessing a recorded session after the brainstorming meeting has concluded.

Given a user has completed a recorded session, when they navigate to the project dashboard and select the 'Recorded Sessions' tab, then they should see a list of recorded sessions with titles, timestamps, and the ability to play each recording.

Sharing a recorded session link with team members who were not in attendance.

Given a user is viewing a recorded session, when they click the 'Share' button, then a link should be generated that allows team members to access the recording, and this link should be sent through the integrated chat system.

Ensuring that recordings are stored securely in the cloud.

Given a recording has been completed, when the system processes the recording for storage, then the recording should be encrypted and saved to the cloud with access permissions set according to the project's privacy policies.

Reviewing a recorded session for content accuracy.

Given a user plays back a recorded session, when the recording is being played, then there should be a functionality to pause, rewind, and fast-forward, ensuring all content can be accurately reviewed and transcribed if necessary.

Deleting an unwanted recording from the session library.

Given a user is in the 'Recorded Sessions' tab, when they select a recording and click the 'Delete' button, then the user should receive a confirmation prompt, and upon confirmation, the recording should be permanently removed from the system.

Linking recordings to specific projects for easy retrieval.

Given a recorded session is completed, when the session is saved, then it should automatically be linked to the respective project in the project dashboard, allowing users to retrieve it under the related project's resources.

Voting System for Ideas

User Story: As a planning lead, I want to implement a voting system on ideas shared during brainstorming so that our team can quickly identify and focus on the most promising ideas for development.
Description: The Voting System for Ideas allows team members to prioritize contributions made during brainstorming sessions. Participants can upvote or downvote ideas in real-time, creating a visual representation of which concepts resonate most with the team. This feature is crucial for decision-making as it helps teams quickly identify the most valuable ideas to pursue further. The voting results will be compiled and displayed prominently on the Interactive Whiteboard, and users will have the capability to revisit past votes to ensure transparency in the decision-making process.
Acceptance Criteria: Voting on Ideas During a Brainstorming Session

Given that I am in a brainstorming session on the Real-Time Brainstorming Board, when I submit a new idea, then I should see an option to upvote or downvote it.

Visual Representation of Voting Results

Given that users have voted on various ideas, when I refresh the Interactive Whiteboard, then I should see an updated visual representation of the votes including the number of upvotes and downvotes for each idea.

Historical Voting Data Access

Given that I am reviewing past brainstorming sessions, when I select an idea that has received votes, then I should be able to view the historical voting data, including the total number of upvotes and downvotes at the time of voting.

User Notification After Voting Process

Given that I have just voted on an idea, when I submit my vote, then I should receive a notification confirming my vote has been recorded successfully.

Voting Restrictions on Ideas

Given that I am participating in a brainstorming session, when I try to vote on an idea I did not submit, then I should receive a message indicating that I am only allowed to vote on ideas I contributed to.

Vote Tally Integration with Team Chat

Given that I have voted on ideas, when I check the integrated team chat, then I should see an automated summary message displaying the top three most-voted ideas post-session.

Idea Tagging and Categorization

User Story: As a user, I want to tag and categorize ideas during brainstorming so that I can organize them effectively and retrieve relevant information when planning future tasks.
Description: The Idea Tagging and Categorization feature enables team members to classify ideas discussed during sessions using customizable tags or categories. This requirement enhances organization and retrieval of ideas, making it easier for teams to keep track of various concepts that may relate to different aspects of the project. By implementing this feature, TaskBuddy allows teams to filter ideas based on criteria like relevance to specific projects or themes, which can greatly streamline subsequent collaboration efforts. Moreover, tagged ideas can be easily aggregated and visualized in reporting dashboards for review and future consideration.
Acceptance Criteria: As a team member during a video brainstorming session, I want to be able to tag my ideas with relevant categories so that they can be filtered and organized later for easy retrieval and discussion.

Given a brainstorming session in progress, when I input an idea, then I should see an option to add customizable tags to the idea immediately after submission.

As a project manager, I want to categorize all the ideas from a brainstorming session so that I can evaluate their relevance to different projects and assign them to team members for follow-up.

Given that I have submitted ideas with tags, when I access the ideas dashboard, then I should be able to filter ideas by selected tags or categories to view only the relevant ones.

As a team member, I want my ideas to be aggregated based on their tags so that I can easily visualize which concepts were the most discussed during our meetings.

Given that multiple ideas have been tagged, when I navigate to the reporting dashboard, then I should see a visual representation of ideas categorized by tags, showing quantity and relevance.

As a team member, I want to be able to edit my tags after submitting my ideas, so I can ensure they are accurately categorized as discussions evolve.

Given that I have submitted an idea with tags, when I select that idea in the brainstorming board, then I should be able to edit the tags I assigned previously.

As a user of TaskBuddy, I want to quickly search for tagged ideas in the brainstorming board, ensuring I can retrieve specific ideas efficiently when needed.

Given that many ideas have been entered, when I perform a search using specific tag keywords, then I should see a filtered list of ideas that contain those tags immediately.

As a team member collating feedback from a brainstorming session, I want to download all tagged ideas into a report format for further analysis before the next meeting.

Given that ideas have been tagged, when I select the option to export ideas, then I should receive a downloadable report that includes all ideas along with their tags in a structured format.

Integration with Task Management

User Story: As a team leader, I want to integrate our brainstorming ideas directly into task management so that we can quickly translate our discussions into actionable items and keep the project moving forward.
Description: The Integration with Task Management feature allows ideas generated from brainstorming sessions on the Interactive Whiteboard to be immediately converted into actionable tasks within TaskBuddy. This integration ensures that promising ideas are not lost and can be directly assigned, tracked, and managed as part of the project workflow. It fosters a seamless transition from ideation to execution, enabling teams to maintain momentum and productivity. The tasks created from the whiteboard will link back to their original ideas, ensuring clarity and traceability throughout the project lifecycle.
Acceptance Criteria: User generates ideas on the Real-Time Brainstorming Board during a team meeting.

Given a user is logged into TaskBuddy and has access to the Real-Time Brainstorming Board, when they create an idea, then an actionable task should be automatically generated in the Task Management system with a link back to the original idea.

A user reviews the tasks generated from brainstorming sessions.

Given a user views the Task Management system, when they filter tasks by their source, then they should see all tasks linked to ideas generated from the Real-Time Brainstorming Board.

Team members are assigned tasks created from brainstorming sessions.

Given an idea has been converted into a task from the Real-Time Brainstorming Board, when that task is assigned to a team member, then the assigned member should receive a notification via TaskBuddy's chat function.

A user edits an idea on the Real-Time Brainstorming Board after task creation.

Given a user has created a task from an idea, when they edit that idea on the Real-Time Brainstorming Board, then the changes should reflect in the linked task description in the Task Management system.

A team wants to maintain traceability of tasks back to brainstorming sessions.

Given tasks have been created from ideas on the Real-Time Brainstorming Board, when a user views the task details, then they should see the original idea context and timestamp for traceability purposes.

Users perform a bulk creation of tasks from multiple ideas at once.

Given multiple ideas are available on the Real-Time Brainstorming Board, when a user selects and converts these ideas into tasks, then all selected ideas should generate corresponding tasks in the Task Management system without errors.

A user wants to utilize tasks from brainstorming sessions in project updates.

Given that tasks have been created from brainstorming session ideas, when a user accesses the project analytics dashboard, then they should see metrics that include the tasks created from the Real-Time Brainstorming Board's ideas, enhancing project oversight.

Integrated Task Assignment

During virtual meetings, users can directly assign tasks to team members without leaving the collaboration space. This feature streamlines the transition from discussion to action, ensuring that decisions made in meetings are promptly translated into actionable tasks, enhancing accountability and clarity.

Requirements

Task Assignment Interface

User Story: As a project manager, I want to assign tasks to team members directly during virtual meetings so that I can ensure that decisions made are translated into actionable items quickly and efficiently without added stress or confusion.
Description: The Task Assignment Interface allows users to assign tasks to team members seamlessly during virtual meetings. This feature will include a simple UI overlay that displays team members and their current workload, enabling the user to quickly select an individual and define a task with a due date and related context. Integration within the existing chat feature will allow users to reference discussion points, ensuring clarity and accountability. This enhancement not only streamlines the workflow from discussion to task assignment but also captures the immediacy of action, making sure tasks are recorded and assigned without leaving the conversation area.
Acceptance Criteria: User assigns a task during a virtual meeting to a team member using the Task Assignment Interface.

Given that a user is in a virtual meeting, when they select a team member from the UI overlay and enter a task description with a due date, then the task should be successfully assigned and visible in both the assignee's task list and the project's task overview.

User references discussion points while assigning a task during a virtual meeting.

Given that a user is in a virtual meeting, when they utilize the integrated chat feature to reference previous discussion points while assigning a task, then the task should include a link or note to those discussion points, ensuring context is preserved.

Team member views assigned tasks after a meeting concludes.

Given that a task has been assigned to a team member during a virtual meeting, when the team member checks their task list post-meeting, then the assigned task should appear with the correct due date and details as specified during the meeting.

User checks if the Task Assignment Interface displays current workloads of team members accurately during task assignments.

Given that a user is in the Task Assignment Interface, when they view the workload of team members, then the interface should show the correct number of active tasks each member currently has, allowing for informed decision-making.

User assigns multiple tasks to different team members in a single virtual meeting.

Given that a user is within a virtual meeting, when they assign different tasks to multiple team members one after another, then each task assignment should remain distinct and accurately reflected in each member's task list without any mix-ups.

User attempts to assign a task without providing a due date.

Given that a user is in the Task Assignment Interface, when they attempt to assign a task without entering a due date, then the system should prompt the user to specify a due date before the task can be created and assigned.

Automated Notification System

User Story: As a team member, I want to receive instant notifications when tasks are assigned to me during meetings so that I can prioritize and manage my workload effectively, minimizing the risk of forgetting important tasks.
Description: The Automated Notification System is designed to send immediate notifications to team members if they are assigned a new task during a meeting. Notifications can be sent through email and in-app alerts, and will include details of the task, deadlines, and the meeting context. This ensures that team members are promptly informed and can prioritize their work accordingly. This feature is essential for maintaining accountability and ensuring that no tasks slip through the cracks as it enhances the communication loop and reinforces commitment among team members.
Acceptance Criteria: Notification for New Task Assignment during Meeting

Given a user assigns a task during a virtual meeting, when the task assignment is completed, then the assigned team member receives an immediate in-app notification with task details and deadlines.

Email Notification for New Task Assignment

Given a user assigns a task during a virtual meeting, when the task assignment is successful, then the assigned team member receives an email notification summarizing the task details, deadlines, and the meeting context.

Notification Acknowledgment Functionality

Given an assigned team member receives a notification about a new task, when they view the notification, then the notification status is marked as 'seen' in the system.

Multiple Task Assignments Handling

Given a user assigns multiple tasks during a virtual meeting, when the assignments are finalized, then each assigned team member receives individual notifications for each task with their respective details and deadlines.

Integrating Task Assignments with Calendar

Given a user assigns a task during a virtual meeting, when the task is assigned, then the task deadline is automatically integrated into the assigned team member's calendar with an alert set for one day prior to the deadline.

Reassignment Notification for Tasks

Given a user reassigns a task previously assigned to another team member during a virtual meeting, when the reassignment is completed, then the team member who received the reassignment gets an immediate notification with updated details.

Failure Handling for Notification Sending

Given a task assignment occurs during a meeting, when there is a failure in sending the notification, then an error message is displayed to the user with the option to resend the notification.

Task Editing Capability

User Story: As a team leader, I want to edit tasks that have been assigned in meetings so that I can accommodate any changes in project scope or priorities promptly, keeping my team aligned and informed.
Description: The Task Editing Capability allows users to modify assigned tasks directly during or after meetings without needing to navigate away from the task interface. Users should be able to update details such as deadlines, task descriptions, and add comments or attachments. This function supports real-time adjustments and enhances the clarity of communication regarding task requirements. The feature will also include a change log to track modifications made to tasks, ensuring transparency and a clear historical record for team collaboration.
Acceptance Criteria: User edits a task during a virtual meeting to update its deadline and add notes based on discussion.

Given a task displayed in the task interface, when the user updates the deadline and adds notes, then the changes should be saved and reflected in the task details immediately.

User modifies the task description after a meeting concludes to clarify requirements before the deadline.

Given a task with an existing description, when the user edits the task description, then the updated description should be visible to all team members and logged in the change log.

User attaches a file to a task during a meeting to provide additional context for team members.

Given the task editing interface is open, when the user uploads a file as an attachment, then the attachment should be successfully uploaded and accessible for all team members.

Team member views the change log of a task to understand modifications made and the rationale behind them.

Given a task with a history of changes, when the team member accesses the change log, then they should see a chronological list of all modifications, including the date, time, user, and nature of change.

User cancels an edit to a task during a meeting and reverts to the previous version.

Given the task is currently being edited, when the user selects the cancel option, then the task should revert to its last saved state without saving any of the changes made during the editing session.

User completes a task that has been modified, ensuring all changes are documented.

Given a task marked as complete, when the user finalizes it, then all modifications should remain in the task history and should also reflect the task's completion date.

Meeting Summary Integration

User Story: As a participant in meetings, I want to receive a summary of discussion points and assigned tasks after each meeting so that I can keep track of my responsibilities and refer back to what was agreed upon.
Description: The Meeting Summary Integration feature captures key points and action items from virtual meetings, summarizing them into a document that can be shared with all participants. The summary will include a list of assigned tasks and their respective deadlines, which can be easily accessed through the TaskBuddy dashboard. This integration helps ensure that all team members have a clear understanding of their responsibilities post-meeting and minimizes the chances of miscommunication regarding task assignments and expectations.
Acceptance Criteria: Meeting Summary Document Creation and Distribution

Given a virtual meeting has concluded, when the organizer requests a summary, then a Meeting Summary Document should be generated that includes all key points, action items, and is shared with all participants via email within 5 minutes.

Action Item Assignment and Deadline Inclusion

Given the Meeting Summary Document has been created, when reviewing the document, then each assigned task should be listed with the respective deadlines clearly noted next to each task.

Accessing Meeting Summaries through TaskBuddy Dashboard

Given the user is logged in to the TaskBuddy dashboard, when they navigate to the Meeting Summary section, then they should be able to view a list of all past meeting summaries, including the dates and associated tasks.

Task Assignment Confirmation Notifications

Given tasks have been assigned during a meeting, when the Meeting Summary Document is sent out, then all team members assigned tasks should receive a confirmation notification via the TaskBuddy chat function.

Task Status Update upon Deadline

Given a task has been assigned with a deadline from the Meeting Summary Document, when the deadline is reached, then the status of the task should be automatically updated to 'Overdue' in the TaskBuddy dashboard.

Integration with Other Business Tools

Given that the Meeting Summary Document includes action items, when the document is created, then it should seamlessly integrate with business tools such as calendars and project management tools to create tasks automatically without manual entry.

Role-based Access Control

User Story: As an admin, I want to manage user permissions in TaskBuddy so that I can ensure that only authorized personnel can assign and adjust tasks, maintaining clarity and preventing confusion within the team.
Description: The Role-based Access Control feature enables different permission levels for users within TaskBuddy. This includes limiting task assignment capabilities to certain roles such as managers or project leads. By implementing these permissions, the system will prevent unauthorized task assignments and maintain a structured workflow where only designated individuals can assign, modify or delete tasks. This feature reinforces accountability and helps manage team dynamics effectively, ensuring that responsibilities align with team structures.
Acceptance Criteria: Managers and project leads access the task assignment feature during a virtual meeting to designate tasks to team members immediately after discussions.

Given a user with manager or project lead role, when they assign a task to a team member, then the assigned task must appear in the recipient's task list with the correct details including due date and description.

A team member attempts to assign a task during a meeting but does not have the necessary permissions defined by role-based access control.

Given a user without task assignment permissions, when they try to assign a task, then they receive a notification indicating they lack the necessary permissions to perform this action.

A project lead modifies a task previously assigned to a team member, ensuring that only designated roles can edit or delete tasks.

Given a project lead edits a task, when they make changes and save, then the modified task details are updated in the system, and the change is reflected in the activity log.

Verification of user roles within the system to ensure proper access control is enforced according to defined roles.

Given the role-based access control settings, when a user role is checked, then the system should give a correct list of permissions assigned to that role including task assignment, modification, and deletion rights.

A scenario where a manager tries to delete a task and observes the outcome based on their permissions.

Given a user with manager role, when they attempt to delete a task, then the task should be successfully deleted if they have delete permissions, or denied if they do not.

Audit trail of actions related to task assignments is maintained for accountability and transparency.

Given the activity log feature, when a task is assigned, modified, or deleted, then the corresponding action must be recorded in the audit log with user, action type, and timestamp.

Progress Tracking Dashboard

User Story: As a team lead, I want to see a dashboard that tracks the progress of tasks assigned in meetings so that I can monitor my team's performance and help them stay on track with their deadlines.
Description: The Progress Tracking Dashboard provides a visual representation of task progress assigned during meetings. This feature will aggregate data from task completion statuses and display them graphically to show individual and team progress in real-time. Team leads can use this dashboard to identify bottlenecks and reassign tasks as necessary to meet deadlines more efficiently. This functionality enhances management oversight and ensures everyone is aware of their contributions towards project goals.
Acceptance Criteria: Visualizing Task Progress During Team Meetings

Given a user is in a virtual meeting and assigns tasks to team members, when they access the Progress Tracking Dashboard, then they should see the real-time graphical representation of the assigned tasks and their completion statuses for each team member.

Identifying Bottlenecks in Task Completion

Given a team lead is using the Progress Tracking Dashboard, when they view the task status metrics, then they should be able to identify tasks that are overdue or significantly delayed in completion based on the visual indicators provided.

Reassigning Tasks Based on Progress

Given a team lead has identified a bottleneck through the Progress Tracking Dashboard, when they select a task and choose to reassign it to another team member, then the task should reflect the new assignment and update both the team member's task list and the dashboard in real-time.

Tracking Individual Contributions to Team Goals

Given a user accesses the Progress Tracking Dashboard, when they filter the view to individual contributions, then they should see a detailed breakdown of their assigned tasks and their respective completion statuses in a visually clear manner.

Integrating Task Completion Data from Other Tools

Given the Progress Tracking Dashboard is integrated with other project management tools, when a task is marked complete in those tools, then it should automatically update the Progress Tracking Dashboard to reflect this change without manual intervention.

User Interface and Experience of the Dashboard

Given a user is using the Progress Tracking Dashboard, when they navigate through different sections of the dashboard, then the interface should be intuitive, loading times should be minimal, and visual elements should be clear and easy to understand.

Generating Reports on Task Progress Over Time

Given a user wants to analyze historical task data, when they request a report on task progress over a specified period, then the system should generate a comprehensive report that includes task assignments, completion rates, and identified trends in efficiency.

Video Call Moderation Tools

Provide hosts with tools to manage discussions effectively during video calls, such as muting participants, spotlighting speakers, and sharing screens. These features enhance meeting organization and focus, allowing for more productive conversations without interruptions.

Requirements

Participant Mute Control

User Story: As a host, I want the ability to mute participants during my video calls so that I can minimize background noise and interruptions, allowing for a more focused and productive meeting.
Description: This requirement entails the ability for hosts to mute and unmute participants during video calls. It is essential for preventing background noise and distractions, allowing for smoother conversations and a more organized discussion. The feature should allow hosts to mute all participants at once or individually and should include visual indicators for muted participants. This control enhances meeting focus by minimizing interruptions and maintains the flow of the meeting, ensuring efficiency in conversations. Integration with the video call platform is crucial for seamless functionality and user experience.
Acceptance Criteria: Hosts need to manage a large team meeting effectively by muting participants to eliminate distractions from background noise when starting the video call.

Given a host in a video call, when they choose to mute all participants, then all active participants should be muted, and a visual indicator should display their muted status.

During a video call, the host identifies a specific participant who is causing disruptions and needs to be muted without affecting others.

Given a host in a video call, when they select an individual participant and choose to mute them, then only that participant should be muted, and the host should see an updated visual indicator reflecting the muted status of the individual participant.

The host has muted participants at the beginning of a call but needs to allow individuals to speak at specific times.

Given a host in a video call, when they unmute a participant, then that participant should be able to speak, and the visual indicator should update to show they are no longer muted.

A host is conducting a video call and requires clarity on who is muted during the meeting to facilitate discussions when appropriate.

Given a video call in progress, then the visual indication for each participant should clearly show who is muted versus unmuted at all times during the call.

At the end of a video call, the host wants to ensure that participant mute settings reset so that all attendees are allowed to speak in future calls.

Given the conclusion of a video call, when the meeting ends, then all participant mute settings should automatically reset to unmuted for the next session.

In a scenario where there are multiple speakers on a call, the host must spotlight a specific speaker while managing participants' mutes effectively.

Given a host on a video call, when they spotlight a speaker while muting all other participants, then the spotlighted speaker should be visible to all attendees, and the muted participants should not be audible.

When an attendee joins a video call after it has started, the host must have the ability to mute the new participant immediately.

Given the host in an active video call, when a new participant joins, then the host should see an option to mute the new participant immediately and that participant should be muted upon selection until the host decides to unmute them.

Spotlighting Speakers

User Story: As a host, I want to spotlight specific speakers during video calls so that all participants can easily focus on the person currently speaking, reducing confusion and enhancing communication.
Description: This requirement involves providing hosts with the capability to spotlight or highlight specific speakers during video calls. This feature enhances visibility and ensures that attention is directed towards the active speaker, improving engagement and communication clarity. The spotlighting function should allow hosts to select a speaker and prominently display their video feed to all participants, even amidst multiple speakers. This encourages structured dialogue and enhances the overall meeting experience by making it clear who is speaking at any given time, integrating smoothly with the existing video call interface.
Acceptance Criteria: User selects a participant to spotlight during a video call.

Given a host is in a video call, when the host selects a participant to spotlight, then that participant's video feed is prominently displayed to all other participants in the call.

Host can spotlight multiple speakers as needed during the video call.

Given multiple participants are speaking during a call, when the host switches the spotlight to a different participant, then the previously spotlighted participant's video feed is no longer highlighted while the new participant's video feed becomes the focal point for all participants.

Participants receive visual feedback when spotlighting changes occur.

Given the spotlight feature is in use, when the host spotlights a new participant, then all participants receive a visual indication of the spotlight change on their screens, ensuring clarity on who is currently being highlighted.

Host has the ability to remove spotlight from a participant.

Given a host is spotlighting a participant in a video call, when the host decides to remove the spotlight, then the participant's video feed should return to its regular display format without any highlighted status.

Spotlighting feature is integrated into the existing video call interface for ease of use.

Given the host is using the video call interface, when they access the spotlighting feature, then it should be clearly accessible and intuitive, allowing the host to spotlight participants with no additional training required.

The spotlighting feature is functional across different devices and platforms.

Given the spotlighting feature is implemented, when participants join the video call from various devices (desktops, tablets, smartphones), then all participants should see the spotlighted video feed consistently.

Hosts can perform the spotlighting action without interrupting the flow of the meeting.

Given a video call in progress, when a host spotlights a participant, then the action should not cause disruptions to the audio or video quality of the call for any participant.

Screen Sharing Functionality

User Story: As a participant, I want to share my screen during video calls so that I can present information clearly to the team and facilitate better discussion and collaboration on our projects.
Description: The screen sharing functionality will allow hosts and participants to share their screens during video calls. This requirement ensures that users can present information, showcase documents, or illustrate points visually, fostering better comprehension among participants. The feature should include options for sharing the entire screen, a specific application window, or particular files. Implementing this capability will enhance collaboration and engagement, enabling teams to work more effectively together in real-time, supported by fluid integration into the existing call framework.
Acceptance Criteria: Screen Sharing During Team Meetings

Given a video call is initiated, when the host selects the screen sharing option, then the host can choose to share the entire screen, a specific application window, or a particular file, and all participants can view the shared content without delay or distortion.

Participant Screen Sharing Activation

Given a video call is in progress, when a participant requests to share their screen, then the host should have the ability to approve or deny this request, ensuring control over the meeting flow.

Switching Between Shared Content

Given that screen sharing is active, when the host or participant switches from one shared content (like a window or file) to another, then the transition should occur smoothly without interrupting the ongoing discussion.

Participant Notification for Screen Sharing

Given the host starts screen sharing, when participants enter the video call, then they receive a notification indicating which screen, window, or file is being shared to maintain awareness of the content being presented.

Ending Screen Sharing Session

Given that a screen sharing session is active, when the host decides to stop sharing, then all participants should immediately cease viewing the shared content and receive a notification confirming the end of the screen sharing.

Screen-sharing Permissions Management

Given multiple participants in a video call, when the host changes permissions during the call, then only those participants with permissions should be able to share their screens while the others remain restricted until permissions are reapplied.

Screen Sharing and Chat Functionality

Given that screen sharing is active, when participants use the integrated chat function, then the chat should remain accessible and visible to allow for real-time feedback without disrupting the screen sharing experience.

Participant Chat Moderation

User Story: As a host, I want to control the chat during video calls so that I can maintain the focus of the discussion and highlight key points without being overwhelmed by irrelevant messages.
Description: This requirement focuses on providing hosts with tools to moderate chat discussions during video calls. Moderation tools will allow hosts to control who can send messages, manage chat visibility, and highlight important comments. This is vital for keeping chat conversations relevant and organized, ensuring that side discussions do not distract from the main agenda. Implementing this will enhance meeting productivity and collaboration by ensuring that all important points are communicated effectively while keeping the chat environment controlled and focused. Integration with existing chat functions should provide a seamless experience.
Acceptance Criteria: Host controls chat participation at the beginning of a video call to ensure only selected participants can send messages during key discussion points.

Given the host is in the video call, When the host sets chat permissions, Then only the selected participants should be able to send messages during the meeting.

Hosts highlight important chat messages that need attention during the meeting to ensure all participants are aware of critical points without distraction.

Given the host identifies an important message in the chat, When the host highlights the message, Then the message should be visually distinguished for all participants to see clearly.

At the end of a meeting, the host generates a summary report of the chat discussions to capture decisions made and key points raised.

Given the meeting has concluded, When the host requests the chat summary, Then a report should be generated that includes all highlighted messages and decisions made during the call.

The host manages chat visibility to eliminate distractions caused by side conversations that do not pertain to the main agenda.

Given the host notices off-topic discussions, When the host restricts visibility of unrelated messages, Then participants should only see messages relevant to the main agenda.

Hosts can mute specific chat participants who are disrupting the flow of the meeting through inappropriate messages.

Given a participant is sending disruptive messages, When the host mutes that participant from the chat, Then the muted participant should no longer be able to contribute to the chat until unmuted.

The host tests the moderation tools prior to the meeting to ensure functionality as expected.

Given the host is preparing for the meeting, When the host uses the moderation tools for a test chat, Then all moderation functionalities should perform correctly and as intended.

Collaboration Calendar

A shared calendar feature tailored for the virtual space, where teams can schedule brainstorming sessions and follow-up meetings. This ensures that all team members are aligned on timings and encourages regular engagement, fostering a proactive collaboration culture.

Requirements

Team Scheduling Integration

User Story: As a team member, I want to sync my Collaboration Calendar with my personal calendar so that I can manage my time effectively and avoid scheduling conflicts.
Description: The Team Scheduling Integration requirement facilitates the syncing of the Collaboration Calendar with external calendar applications such as Google Calendar and Microsoft Outlook. This integration allows users to view all their meetings and brainstorming sessions in one place, reducing the chances of double bookings and ensuring availability across different platforms. The benefits include improved scheduling efficiency, increased participation in team activities, and a more organized approach to project time management. By seamlessly integrating with commonly used calendars, TaskBuddy enhances user experience and fosters better communication within teams, making it easier to plan and coordinate collaborative efforts.
Acceptance Criteria: Team members are scheduling a brainstorming session that involves participants across different time zones using the Collaboration Calendar integrated with Google Calendar.

Given a user accesses the Collaboration Calendar, when they create a new event and invite team members, then the event should sync automatically with the invited members' Google Calendar, showing the correct time according to their respective time zones.

A user attempts to check their availability for a follow-up meeting while managing events in both TaskBuddy and Microsoft Outlook.

Given a user has events scheduled in both TaskBuddy and Microsoft Outlook, when they view the Collaboration Calendar, then all events from both platforms should be displayed accurately without any hours overlapping or discrepancies in timings.

A team is preparing for a project kickoff meeting and needs to ensure all members are notified of the event through their preferred calendar app.

Given a user creates a project kickoff meeting in the Collaboration Calendar, when they select the option to notify participants, then an automatic invitation should be sent to all participants' Google Calendar or Microsoft Outlook, confirming their RSVP status.

A project manager wants to review upcoming events and deadlines ahead of a critical project phase utilizing the Collaboration Calendar dashboard.

Given a project manager accesses the dashboard, when they filter events by the upcoming week, then the dashboard should display all relevant meetings and deadlines from the Collaboration Calendar alongside any external calendar integrations.

A team member mistakenly creates a duplicate event in both the TaskBuddy and their Google Calendar and wishes to resolve the conflict efficiently.

Given a duplicate event is detected by the system, when the user receives a notification about the duplicate, then they should be provided options to either merge the events or cancel one of the duplicated events across both calendars.

A user who relies on Microsoft Outlook wants to ensure their newly created tasks from the Collaboration Calendar can be viewed in their Outlook tasks.

Given a user creates a task through the Collaboration Calendar, when the task syncs with Microsoft Outlook, then the task should appear on the user's Outlook task list with the correct due date and details.

Reminder Notification System

User Story: As a team member, I want to receive reminders for my upcoming meetings from the Collaboration Calendar so that I can stay organized and prepared.
Description: The Reminder Notification System requirement provides automated notifications for upcoming meetings, deadlines, and brainstorming sessions directly from the Collaboration Calendar. Users will receive reminders through multiple channels, including email and in-app notifications. This feature aims to keep team members informed and engaged, ensuring they never miss an important meeting or deadline. By enhancing accountability and time management, the reminder system reinforces a culture of proactive participation and helps mitigate the risks of miscommunication within teams, ultimately enhancing project outcomes and productivity.
Acceptance Criteria: Automated Email Notification for Upcoming Meetings

Given a scheduled meeting in the Collaboration Calendar, when the meeting is within 24 hours, then the user should receive an automated email notification reminding them of the meeting details.

In-App Notification for Deadlines

Given a task deadline set in the Collaboration Calendar, when the deadline is within 2 days, then the user should receive an in-app notification about the upcoming deadline.

Recurring Meeting Reminder

Given a recurring meeting in the Collaboration Calendar, when the next instance of the meeting approaches, then all participants should receive a reminder notification 1 hour before the meeting starts via both email and in-app notification.

Adjustment of Notification Settings

Given a user accesses the notification settings in TaskBuddy, when they change their preferences for reminders (email vs in-app), then their chosen preference should be saved and reflected in future notifications sent.

Confirmation of Notification Receipt

Given a user has received a notification for an upcoming meeting, when they open the notification, then the system should record this action and the user should be able to see a history of notifications acknowledged.

Share Reminder Notifications with Team Members

Given a team member has scheduled a brainstorming session, when reminders are sent out, then all assigned participants should receive the appropriate notifications, ensuring no one is left out.

Customizable Notification Timing

Given a user wants to customize their reminder timing for tasks, when they set a specific lead time (e.g., 30 minutes, 1 hour, or 1 day), then the system should respect this setting and send notifications accordingly.

Customizable Views for Calendar

User Story: As a team member, I want to customize the view of my Collaboration Calendar so that I can see the information that is most relevant to me.
Description: The Customizable Views for Calendar requirement allows users to personalize their view of the Collaboration Calendar according to their preferences. Users can choose from various views, such as daily, weekly, or monthly layouts, and filter events based on team members, tags, or project types. This flexibility enhances user interaction with the calendar, enabling better planning and resource allocation. By allowing customization, TaskBuddy caters to diverse working styles and fosters a sense of ownership among users, ultimately driving engagement and productivity in team activities while providing a clearer overview of tasks and events.
Acceptance Criteria: As a team member, I want to customize my view of the Collaboration Calendar so that I can prioritize my schedule according to my daily tasks and meetings.

Given that I am on the Collaboration Calendar page, when I select 'Daily View' from the options, then the calendar should display only the events scheduled for the current day.

As a project manager, I want to filter the calendar by project type so that I can focus on the events relevant to my project without distractions from unrelated tasks.

Given that I have multiple project types associated with my calendar, when I apply the 'Project Type' filter, then only events linked to the selected project type should be visible on the calendar.

As a team leader, I want to switch between weekly and monthly views quickly to get a broader perspective of upcoming meetings and deadlines.

Given that I am viewing the Collaboration Calendar, when I click on the 'Monthly View' option, then the calendar should switch to display all events for the upcoming month without lag or error.

As a user, I want to save my customized calendar view preferences so that I do not have to reapply my settings each time I log in.

Given that I have set my preferred view and filters, when I log out and log back in, then my previous calendar view settings should automatically load as I saved them.

As a team member, I want to see notifications for events that are about to start, so I am reminded of imminent meetings or deadlines.

Given that an event is scheduled to start within the next 10 minutes, when I have notifications enabled, then I should receive a pop-up alert for that event on the dashboard.

As a user, I want to adjust the size of the event blocks in the calendar view so that I can resize them based on the importance of the events.

Given that I am viewing the Collaboration Calendar, when I drag to resize an event block, then the size of that event block should adjust dynamically and the time slots should remain accurate.

Real-time Collaboration Tool

User Story: As a team member, I want to collaborate in real-time on the Collaboration Calendar so that I can contribute ideas and share documents before our meetings.
Description: The Real-time Collaboration Tool requirement enables team members to add comments, share files, and update agendas directly within the Collaboration Calendar for scheduled meetings and sessions. This feature fosters active participation and pre-meeting engagement, allowing team members to prepare effectively ahead of time. It enhances communication by minimizing back-and-forth emails and keeping all relevant discussions linked to the calendar event. This tool not only improves the quality of interactions but also ensures that everyone has access to the necessary information, resulting in more productive meetings and better decision-making during collaborative efforts.
Acceptance Criteria: Adding Comments to Calendar Events

Given a team member is viewing a scheduled meeting in the Collaboration Calendar, when they add a comment, then the comment should be visible to all other participants in real-time without needing to refresh the page.

Sharing Files within Meeting Agendas

Given a team member is editing a meeting agenda, when they attach a file to the agenda, then the file should be accessible by all participants and should display a confirmation message indicating the file was uploaded successfully.

Real-time Notifications for Agenda Updates

Given a team member updates the agenda of a scheduled meeting, when the changes are saved, then all participants should receive a real-time notification about the update instantly.

Viewing All Comments in a Meeting Event

Given multiple team members have commented on a meeting event, when another team member views that event, then they should be able to see all comments organized chronologically within the event details.

Tracking Engagement in Calendar Events

Given a team member has interacted with a meeting event by adding comments or sharing files, when the meeting concludes, then the system should log and display engagement metrics for review by the meeting organizer.

Analytics Dashboard for Calendar Usage

User Story: As a team leader, I want to access analytics for our Collaboration Calendar usage so that I can measure engagement levels and refine our collaboration strategy.
Description: The Analytics Dashboard for Calendar Usage requirement provides insights into how the Collaboration Calendar is being utilized across teams. This feature will track metrics, such as meeting frequency, participation rates, and average lead time for scheduling. By analyzing this data, team leaders and managers can identify trends in collaboration patterns, assess team engagement, and make informed decisions to enhance productivity. The outcome is a deeper understanding of team dynamics, which can be used to optimize scheduling practices, improve resource allocation, and encourage a culture of collaboration based on the analytics gathered from the dashboard.
Acceptance Criteria: As a team leader, I want to view the collaboration calendar's analytics dashboard so that I can assess the overall usage of the calendar across the team over a specified period.

Given the dashboard is accessed by the team leader, when they select a date range, then the dashboard should display total meetings scheduled, average lead time for scheduling, and percentage of participation for that period.

As a project manager, I want to be able to filter the analytics data by team members, so I can evaluate individual participation and contribution to meetings.

Given the project manager is on the analytics dashboard, when they apply filters for specific team members, then the dashboard should update to show metrics such as the number of meetings attended and the contribution percentage for each selected member.

As a team member, I would like to receive notifications about calendar usage metrics, such as meeting frequency and my participation rate, to understand my engagement over time.

Given the user profile has notification settings enabled, when the analytics data is updated, then the user should receive a monthly summary notification detailing their meeting attendance and comparison with team averages.

As a manager, I want to compare metrics from different time periods to identify trends in team collaboration, so I can make data-driven decisions.

Given the manager accesses the analytics dashboard, when they select two different time periods for comparison, then the dashboard should show a side-by-side comparison of key metrics, including average meeting frequency and participation rates.

As an administrator, I want the analytics dashboard to integrate seamlessly with other reporting tools to enhance data analysis capabilities.

Given the administrators have access to the analytics dashboard, when they initiate data export, then the system should successfully export data to the designated reporting tools without errors.

As a team member, I want to access historical data of calendar usage to analyze my team’s engagement over time, ensuring that I can participate more efficiently in future meetings.

Given the team member accesses the historical calendar usage report, when they select a specific past month, then the report should display detailed metrics for that month, including total meetings held and individual attendance records.

Invite External Participants

User Story: As a team member, I want to invite external participants to our meetings on the Collaboration Calendar so that I can enhance collaboration and gather diverse input.
Description: The Invite External Participants requirement allows team members to invite clients, stakeholders, or other external colleagues to specific meetings scheduled in the Collaboration Calendar. This feature includes options for sending calendar invites via email, ensuring that external participants can join discussions without the need for additional scheduling tools. This enhances collaboration by enabling inclusion of relevant parties in key meetings, thereby broadening the scope of discussions and feedback. Improved communication with external collaborators strengthens partnerships and fosters a comprehensive approach to project management.
Acceptance Criteria: External Participant Invitation via Email

Given a team member is scheduling a meeting in the Collaboration Calendar, when they select the option to invite external participants and enter the email addresses, then the system should send calendar invites to the specified external email addresses successfully.

Notification of Invitation Sent

Given a team member has invited external participants to a meeting, when the invitation is sent, then all invitees should receive a notification email containing the meeting details and a calendar link to add to their calendars.

Calendar Event Visibility for External Participants

Given an external participant accepts the invitation, when they view the calendar, then they should see the scheduled meeting in their calendar with all relevant details including title, date, time, and participants.

Time Zone Adjustment for External Invites

Given a team member schedules a meeting for different time zones, when inviting external participants, then the system should automatically adjust the meeting time according to the invitees' specified time zones in their calendar invites.

Multiple External Participants Invitation

Given a meeting is being scheduled, when multiple external participants are invited at once, then the system should successfully send individual invitations to all listed email addresses without errors.

Integration with External Calendars

Given an external participant receives an invitation, when the participant adds the meeting to their personal calendar, then it should sync correctly with their external calendar system (e.g., Google Calendar, Outlook).

Cancellation of Invitations

Given a meeting organizer needs to cancel the meeting, when they cancel the meeting from the Collaboration Calendar, then all external participants should receive a cancellation notification email immediately.

File Sharing Hub

An integrated file-sharing system that allows team members to upload and access relevant documents during virtual meetings. This feature centralizes important resources, reducing time spent searching for files and facilitating informed discussions.

Requirements

Real-Time File Upload

User Story: As a team member, I want to upload files in real-time during virtual meetings so that I can share important documents instantly without disrupting the flow of discussion.
Description: The Real-Time File Upload requirement allows team members to instantly upload documents and files during virtual meetings without experiencing any lag or delays. This functionality ensures that participants can share relevant resources on the fly, enhancing collaboration and decision-making. Integrated seamlessly within the TaskBuddy platform, this feature streamlines the workflow by minimizing interruptions and ensuring that all team members have access to the most up-to-date information and documents, thereby facilitating informed discussions and productive meetings.
Acceptance Criteria: Team member uploads a file during a virtual meeting to share the latest project update with other participants.

Given the team member is in an active virtual meeting, when they choose a file to upload, then the file should be uploaded to the File Sharing Hub without any lag and be accessible by all meeting attendees in less than 5 seconds.

A project manager uploads a presentation document during a brainstorming session, ensuring all participants review the material in real-time.

Given that the project manager has the presentation document prepared, when they upload the document during the meeting, then all participants should receive a notification confirming the successful upload and be able to access the file immediately without any delays.

A team member attempts to collaborate by adding an important guideline document during a client's review meeting.

Given the team member is on the call with the client, when they upload the guideline document, then the system should confirm the successful upload, display a loading indicator until completed, and ensure that the document is accessible to all participants in under 4 seconds.

Multiple team members try to upload files simultaneously during a high-stakes decision-making meeting to present different analyses.

Given that multiple team members are uploading files at the same time, when they each initiate an upload, then all files should be uploaded successfully and concurrently, with no interruptions to any participant's ability to access other uploaded documents during the meeting.

A team member sharing a link to an external document in the File Sharing Hub during a team sync is expected to have the link function seamlessly.

Given the team member shares a link to an external document, when other meeting participants click the link, then they should be redirected to the external document without encountering any 404 errors and the response time should be less than 2 seconds.

A team administrator needs to review all uploaded files after a meeting for compliance and record-keeping purposes.

Given the administrator accesses the File Sharing Hub after the meeting, when they check the uploaded files list, then all files uploaded during the meeting should be present in the expected chronological order with timestamps and uploader details visible for verification.

File Organization System

User Story: As a user, I want to organize uploaded files into folders and tags so that I can quickly find and access documents relevant to my current project during meetings.
Description: The File Organization System requirement focuses on implementing a structured framework for categorizing and storing uploaded files within the File Sharing Hub. This system will enable users to easily access previously uploaded documents by organizing them into folders based on projects, dates, or custom tags. This categorization system will significantly reduce the time spent searching for files during meetings and enhance the overall user experience within the TaskBuddy interface by maintaining order and clarity in file management.
Acceptance Criteria: Users need to categorize files for a specific project during a team meeting in the File Sharing Hub.

Given that the user is in the File Sharing Hub, when they upload a file, then they should be able to select from existing project folders or create a new folder for that project.

Users want to quickly find files that were uploaded in the past month for their ongoing projects.

Given that files are organized by upload date, when a user searches for files within the last month, then they should see only the relevant files sorted in chronological order.

During a team discussion, users need to access documents categorized under a custom tag to clarify points raised.

Given that files can be tagged during upload, when a user filters files by a custom tag, then they should view all documents associated with that tag instantly, without error.

A team member wants to review all files uploaded by a specific contributor to the project.

Given that each file entry includes contributor information, when the user searches for files by a contributor's name, then they should retrieve all relevant files uploaded by that contributor.

Users wish to remove outdated files from an active project to maintain clarity and organization.

Given that the user is authorized to manage project files, when they select an outdated file and choose to delete it, then the file should be permanently removed from the File Sharing Hub without affecting other files.

A new user needs to understand how to upload and categorize files effectively in the File Sharing Hub.

Given that the user is a newcomer, when they access the File Sharing Hub for the first time, then they should see a guided tutorial explaining file uploading and categorization steps clearly.

Document Preview Feature

User Story: As a team member, I want to preview uploaded documents without downloading them so that I can quickly assess the information during meetings without disrupting the flow.
Description: The Document Preview Feature allows users to view the contents of uploaded files directly within the TaskBuddy platform without needing to download them first. This capability enhances efficiency by enabling users to quickly assess file contents during discussions, saving valuable time and maintaining focus on the meeting agenda. By integrating document previews, the File Sharing Hub will contribute to a more streamlined communication process and facilitate better decision-making as users review documents in real time.
Acceptance Criteria: User reviews a shared document during a team meeting.

Given a user is in a virtual meeting, when they click on a document link in the File Sharing Hub, then the document preview is displayed without requiring a download.

User navigates to the Document Preview Feature within the File Sharing Hub.

Given a user is logged into TaskBuddy, when they access the File Sharing Hub and select a file, then the preview should load within 3 seconds and display the document's content clearly.

Document Preview functionality meets performance standards.

Given multiple users are accessing documents simultaneously, when they attempt to open the Document Preview Feature, then the system maintains a response time of less than 5 seconds, regardless of the number of users.

User checks compatibility of file types in Document Preview.

Given a user uploads a file, when they attempt to preview it, then supported file types (PDF, DOCX, PPTX) display correctly, while unsupported file types provide a clear error message indicating incompatibility.

User attempts to interact with a document in Document Preview.

Given a user is viewing a document in preview mode, when they try to scroll, zoom, or navigate within the document, then the interactions should be smooth and responsive, without delays or glitches.

User assesses the real-time collaboration capabilities during a team discussion.

Given a user is in a meeting using the Document Preview Feature, when comments or notes are added by other team members, then those updates must be reflected in the document preview in real-time without needing a refresh.

User interacts with multiple documents during a meeting.

Given a user is participating in a meeting, when they switch between multiple document previews, then the system should allow seamless transitions with no loading delays, maintaining document state without loss of information.

Version Control Management

User Story: As a project manager, I want to track different versions of uploaded documents so that I can ensure all team members are using the most current information during discussions.
Description: The Version Control Management requirement establishes a system for tracking different versions of shared files within the TaskBuddy platform. This functionality allows users to manage updates and revisions easily, offering a clear overview of document changes over time. By integrating version control, team members can collaborate more effectively, ensuring that everyone is working with the most current version of documents, thus minimizing confusion and errors associated with outdated information.
Acceptance Criteria: User uploads a new version of a shared document during a team meeting.

Given a user is logged into the TaskBuddy platform, when they upload a new version of a document, then the previous version should be automatically archived and the current version should be displayed as the latest version in the file-sharing hub.

User attempts to access previous versions of a document for review.

Given a user is in the File Sharing Hub, when they select a document, then they should have the option to view all previous versions along with timestamps and the uploader's details.

User collaborates in real-time on a shared document with version control enabled.

Given multiple users are accessing a shared document, when one user makes changes, then all other users should receive real-time updates reflecting the current version of the document.

User checks for notifications regarding version updates of shared documents.

Given a user has subscribed to notifications for specific documents, when a version update occurs, then the user should receive a notification detailing the changes made along with a link to the new version.

Admin reviews the version history of a document for compliance.

Given an admin is reviewing a document's version history, when they access the version control feature, then they should be able to filter versions by date and view change logs to ensure compliance with organizational standards.

User downloads a previous version of a document for offline use.

Given a user is in the File Sharing Hub and viewing a document's version history, when they select a prior version and choose to download, then the selected version should be successfully downloaded to their device without errors.

Two users attempt to upload different versions of the same file simultaneously.

Given two users are uploading different versions of the same document at the same time, when the uploads are completed, then the system should maintain both uploads without overwriting and the user who initiated the last upload should be notified that a newer version is available.

Search and Filter Functionality

User Story: As a team member, I want to search for files using keywords or tags so that I can quickly find the documents I need for an efficient meeting.
Description: The Search and Filter Functionality requirement allows users to quickly locate files based on keywords, tags, or project names within the File Sharing Hub. This feature enhances usability by providing team members with powerful tools to filter through numerous documents easily, significantly reducing the time spent searching for specific files. This requirement is vital for maintaining efficiency in meetings and ensuring that relevant resources are always at the users' fingertips.
Acceptance Criteria: Successful file search using keywords in the File Sharing Hub.

Given that a user is on the File Sharing Hub, when they enter a keyword into the search bar and hit 'search', then the system should display a list of files that contain the keyword in their titles or descriptions within 2 seconds.

Filtering files by tags in the File Sharing Hub.

Given that a user is on the File Sharing Hub, when they select a specific tag from the filter options, then the system should show only the files associated with that tag and do so within 3 seconds.

Searching for files using project names in the File Sharing Hub.

Given that a user is on the File Sharing Hub, when they input a project name in the search field, then the system should return all files linked to that project name accurately within 2 seconds.

Combining keyword search and tags in the File Sharing Hub.

Given that a user has input a keyword and selected a tag, when they click 'search', then the system should only return files that match both the keyword and the selected tag within 3 seconds.

Clear all search filters in the File Sharing Hub.

Given that a user has applied multiple filters in the File Sharing Hub, when they click the 'clear filters' button, then all applied filters should be reset and the original file view should be displayed within 1 second.

Displaying the number of results found in the File Sharing Hub.

Given that a user has performed a search in the File Sharing Hub, when the search is executed, then the system should show the total number of files found at the top of the results list immediately after the search completes.

Permissions and Access Control

User Story: As a team lead, I want to set permissions for file access and sharing so that I can control who can view and edit important documents within the project.
Description: The Permissions and Access Control requirement defines the roles and permissions associated with different team members regarding file access and sharing within the TaskBuddy platform. This feature ensures that sensitive files are adequately protected and that only authorized users can upload, edit, or delete documents. By enforcing strict access protocols, the File Sharing Hub fosters a secure collaborative environment that maintains confidentiality and integrity in document handling.
Acceptance Criteria: Team member 'A' attempts to upload a file to the File Sharing Hub during a virtual meeting and is granted access based on their assigned role and permissions.

Given team member 'A' has the role 'Contributor', when they attempt to upload a file, then the system allows the upload without errors and the file visibility is set according to the permission rules defined for 'Contributors'.

Team member 'B' tries to edit a file uploaded by team member 'C' and is restricted due to permission settings.

Given team member 'B' does not have 'Edit' permissions for the file, when they attempt to edit the file uploaded by team member 'C', then the system denies the request and displays a message indicating insufficient permissions.

An administrator modifies the access permissions for a particular file and checks if the changes are successfully applied and reflected in the system.

Given the administrator changes the permissions of a specific file from 'View Only' to 'Edit', when they save the changes, then the system must reflect the new permission settings immediately and allow authorized users to edit the file without issue.

A user with 'Viewer' access tries to delete a file and is prompted with an appropriate restriction message.

Given the user has the 'Viewer' role for the file, when they attempt to delete the file, then the system should prevent the deletion and provide feedback that they do not have permission to delete files.

During a virtual meeting, users want to check file access permissions before sharing a document with the team.

Given a user selects a file in the File Sharing Hub, when they view the file details, then the system displays the current access permissions clearly and correctly for all roles associated with the file.

Feedback and Idea Voting

A feature that enables team members to provide feedback or vote on ideas discussed during meetings. This creates an interactive environment where everyone’s opinions matter, enhancing engagement and ensuring that the best ideas are prioritized.

Requirements

Idea Submission Portal

User Story: As a team member, I want to submit my project ideas in a structured way so that my suggestions can be reviewed and discussed during team meetings.
Description: The Idea Submission Portal allows team members to submit their ideas for projects or improvements directly into TaskBuddy. This feature enhances collaboration by providing a platform for brainstorming and innovation. Team members can easily articulate their ideas and provide context, which will facilitate discussions during meetings. The portal will include fields for idea title, description, priority level, and alignment with company goals, ensuring that submitted ideas are well-structured. This feature integrates seamlessly with the existing interface, allowing users to access it quickly while ensuring that all ideas are systematically organized for later review and voting.
Acceptance Criteria: Team members submit ideas through the Idea Submission Portal during a brainstorming session.

Given the user has access to the Idea Submission Portal, when they submit an idea with a title, description, priority level, and alignment with company goals, then the idea should be successfully saved and displayed in the submissions list.

A project manager reviews submitted ideas in the Idea Submission Portal after a meeting discussion.

Given the project manager accesses the Idea Submission Portal, when they view the submissions, then they should see all ideas listed with their titles, descriptions, and associated priority levels.

Team members want to vote on the submitted ideas in the Idea Submission Portal.

Given the user is logged in and viewing the submitted ideas, when they select an idea and cast a vote, then the vote should be recorded and displayed as part of the idea's voting tally.

Ideas submitted by team members get reviewed for alignment with company goals.

Given the submitted ideas include an alignment field, when a project manager assesses the ideas, then they should be able to filter ideas based on their alignment with predefined company goals.

Users want to edit their submitted ideas in the Idea Submission Portal.

Given the user has submitted an idea, when they access the idea in the portal and select 'edit', then they should be able to modify the title, description, priority level, and alignment while preserving the original submission date.

Team members need to access the Idea Submission Portal from different devices during a meeting.

Given the user is on a mobile or desktop device, when they open the Idea Submission Portal, then the portal should display correctly, maintaining full functionality across devices.

Project managers analyze the most popular ideas based on votes.

Given several ideas have been submitted and voted on, when the project manager accesses the analytics dashboard, then they should see a summary of the top voted ideas for strategic decision-making.

Voting Mechanism

User Story: As a team member, I want to vote on the ideas submitted by my colleagues so that the best suggestions can be prioritized for implementation.
Description: The Voting Mechanism enables team members to vote on submitted ideas, allowing for the prioritization of the most valuable suggestions. Each idea submitted through the Idea Submission Portal will be assigned a voting button, which team members can use to express their support. The number of votes will be visible to all users, fostering transparency and encouraging participation in the decision-making process. This feature will integrate with the user dashboard, providing real-time updates on the voting status of each idea. By implementing this voting mechanism, TaskBuddy increases engagement and ensures that the most promising ideas are given priority for development.
Acceptance Criteria: As a team member, I want to be able to vote on ideas submitted during team meetings so that I can help prioritize suggestions based on their value and relevance.

Given an idea is submitted, when I click the voting button on that idea, then my vote should be recorded and the total number of votes should increase by one, visible to all users.

As a team member, I want to see the voting status of each idea in real-time, so I can stay updated on which ideas are gaining support in our project management tool.

Given I am on the user dashboard, when I refresh the page, then the current number of votes for each idea should accurately reflect the votes submitted by all users.

As an admin, I want to ensure that only authenticated users can vote on ideas to maintain the integrity of the voting process and prevent unauthorized access.

Given I am a user who is logged in, when I try to vote on an idea, then my vote should be recorded; if I am not logged in, then I should be prompted to log in before I can vote.

As a user, I want to receive a notification when I successfully cast my vote, so that I’m assured my input has been registered.

Given I have successfully voted on an idea, when I submit my vote, then I should receive a confirmation notification indicating my vote has been counted.

As a team member, I want to be able to change my vote if I change my mind about an idea, so I can express my latest opinion.

Given I have previously voted on an idea, when I click the voting button again, then my previous vote should be removed and the new vote should be recorded, updating the total votes accordingly.

As a user, I want to be able to view the top voted ideas to quickly identify which suggestions have the most support among my team members.

Given I access the idea submission portal, when I select the 'Most Voted' filter, then I should see a list of ideas sorted by the highest number of votes first.

Feedback Commenting System

User Story: As a team member, I want to comment on ideas submitted by my peers to provide constructive feedback and help improve those ideas before voting.
Description: The Feedback Commenting System allows team members to leave comments and feedback on ideas that have been submitted for voting. This interactive feature encourages collaborative discussions and helps refine ideas through constructive criticism and suggestions. Comments can be sorted by date and relevance, and users will receive notifications for responses to their feedback, encouraging dynamic conversations. Integrating the commenting system with the idea submission and voting features ensures that feedback is contextual and tied directly to the specific ideas being discussed, thereby enhancing collaboration and the quality of input provided by the team.
Acceptance Criteria: User leaves feedback on an idea submission during a team meeting.

Given a user is logged in, when they view an idea submission, then they can leave a comment which should be saved and displayed under that submission.

Users receive notifications for replies to their comments.

Given a user has left a comment on an idea submission, when another user replies to that comment, then the original user should receive a notification indicating there is a response.

Comments can be sorted by date or relevance.

Given multiple comments are made on an idea submission, when a user views the comments, then they should be able to choose to sort them either by the most recent date or by relevance to the idea.

Users can edit or delete their own comments.

Given a user has posted a comment, when they select the option to edit or delete, then they should be able to modify or remove their comment respectively.

The feedback commenting system integrates seamlessly with voting functionality.

Given a user is voting on an idea, when they leave feedback, then that feedback should be directly associated with their vote and not affect the total vote count.

The system displays a confirmation after a comment is submitted.

Given a user has submitted a comment, when the submission is successful, then a confirmation message should be displayed to the user indicating their comment was posted successfully.

Users can view all comments made on an idea submission.

Given an idea submission exists, when a user clicks on the submission, then they should be able to see a list of all comments made on that idea.

Idea Dashboard Integration

User Story: As a team lead, I want a centralized dashboard to track all submitted ideas and their voting status, so I can easily oversee which ideas to prioritize and discuss further with the team.
Description: The Idea Dashboard Integration will provide a central location within TaskBuddy where all submitted ideas, their voting status, and feedback can be viewed and managed. This dashboard will display key metrics such as total votes per idea, overall feedback ratings, and visual representations of engagement levels, enabling team leads to assess ideas quickly. This integration not only enhances visibility but also allows for easy tracking of idea progress through the decision-making process. By keeping all relevant information in one place, team members can stay informed and engaged regarding new ideas and their evaluations.
Acceptance Criteria: User accesses the Idea Dashboard to view all submitted ideas after a team meeting to evaluate voting results and feedback.

Given a user is logged into TaskBuddy, when they navigate to the Idea Dashboard, then they should see a list of all submitted ideas with their corresponding total votes and feedback ratings displayed clearly.

Team lead reviews engagement metrics on the Idea Dashboard to identify the most popular ideas for implementation.

Given a team lead accesses the Idea Dashboard, when they view the engagement metrics, then they should see visual representations (charts/graphs) of idea engagement levels that accurately reflect the voting status and feedback received.

A team member submits a new idea through the Idea Dashboard and receives confirmation of their submission.

Given a team member is on the Idea Dashboard, when they submit a new idea, then they should receive an immediate on-screen confirmation that their idea has been successfully submitted for evaluation.

User filters ideas on the Idea Dashboard based on vote count to prioritize active ideas.

Given a user is on the Idea Dashboard, when they apply a filter for ideas with a minimum number of votes, then only ideas that meet the vote criteria should be displayed, allowing the user to prioritize effectively.

Team members provide feedback on an idea via the Idea Dashboard and the system records this feedback accurately.

Given a user is viewing an idea on the Idea Dashboard, when they submit feedback on that idea, then the feedback should be successfully recorded and associated with that specific idea, maintaining an accurate history of all feedback given.

User accesses the Idea Dashboard on a mobile device to check for updates on submitted ideas while out of the office.

Given a user opens the Idea Dashboard on a mobile device, when they view the dashboard, then the layout should be responsive, allowing all ideas and metrics to be displayed correctly and clearly, similar to the desktop version.

Notification System for Idea Updates

User Story: As a team member, I want to receive notifications about updates on ideas I’ve voted on, so I can stay informed and continue to contribute to the discussions.
Description: The Notification System for Idea Updates will inform team members of any changes or developments regarding the ideas they have voted on or commented on. Notifications can be sent via email or through the TaskBuddy interface, ensuring users are updated in real-time about their submitted feedback and the progress of ideas. This feature enhances engagement by keeping users informed and encourages ongoing participation in the feedback loop. The integration of the notification system with the existing communication functions within TaskBuddy will create a cohesive user experience where users feel their contributions are valued and recognized.
Acceptance Criteria: Notification for Idea Status Change After Voting

Given a team member has voted on an idea, when the status of that idea changes (e.g., from 'Pending' to 'Approved'), then the team member should receive a real-time notification in their TaskBuddy interface and an email alert.

Email Notification for Feedback Comments

Given a team member has commented on an idea, when another team member replies to that comment, then the original commenter should receive an email notification informing them of the new comment.

Notification Preferences Settings

Given a user is in their profile settings, when they update their notification preferences for idea feedback (to 'Email only' or 'In-app only'), then the system should save these preferences and reflect the changes in future notifications accordingly.

Real-time Notifications During Meetings

Given an idea voting session is taking place in a meeting, when a participant submits a new idea or votes on an existing idea, then all other participants should receive in-app notifications of these changes in real-time.

Daily Summary of Updates on Ideas Voted

Given a user has participated in voting for ideas, when the end of the day occurs, then the user should receive a daily summary email that includes updates on the ideas they have voted on and any new comments or discussions.

Integration with External Calendar for Deadline Notifications

Given a user has an active deadline associated with an idea they've voted on, when the deadline is approaching within 3 days, then the user should receive a notification through their integrated calendar app as well as in-app and email alerts.

Archiving and Reporting of Feedback

User Story: As a team member, I want to access a historical archive of all ideas and feedback to analyze trends and improve future submissions and discussions.
Description: The Archiving and Reporting of Feedback feature will create a repository of all submitted ideas and feedback for future reference and analysis. This functionality will allow team members to look back on past discussions, understand the outcomes of previous votes, and analyze trends in team input over time. The reports generated will include data on idea popularity, feedback quality, and the frequency of submissions. By having historical data available, TaskBuddy can improve future brainstorming sessions, refine its idea submission process, and create actionable insights based on past performance.
Acceptance Criteria: As a project manager, I want to access the feedback and ideas submitted during previous meetings to ensure informed decision-making in future sessions.

Given that feedback has been submitted and archived, When a project manager searches for specific ideas or feedback from past meetings, Then the system should return a list of all relevant submissions with timestamps and user details.

As a team member, I want to view reports of feedback submissions over time to identify trends and areas for improvement.

Given that multiple feedback submissions have been archived, When a user requests a report on feedback submissions, Then the system should generate a report that includes the number of submissions, average feedback quality rating, and common themes identified in the feedback.

As an administrator, I want to ensure that the archiving system is secure and compliant with data protection regulations.

Given that feedback data is sensitive information, When the archiving feature is implemented, Then the feedback data must be encrypted in storage and accessible only by authorized personnel with logged access records.

As an analytics user, I need to analyze the popularity of different ideas and feedback from team members to prioritize future discussions.

Given that feedback and ideas have been submitted and archived, When I analyze the feedback data, Then I should be able to see a ranked list of all submissions based on the number of votes received and user engagement metrics.

As a team leader, I want to receive periodic reports about feedback engagement metrics to better plan future meetings.

Given that feedback submissions data is archived, When a report is requested, Then the system should automatically generate a summary report at the end of each month detailing the number of feedback submissions, unique contributors, and general sentiment analysis.

As a developer, I want to ensure that the user interface for accessing feedback archives is intuitive and user-friendly.

Given that a new user is accessing the feedback archive feature for the first time, When they navigate the interface, Then they should be able to locate archived feedback within 3 clicks without external guidance or support.

Customizable Virtual Backgrounds

Allow users to personalize their video call experience with customizable virtual backgrounds that represent their personality or professional branding. This feature fosters a sense of individuality and can enhance user comfort during meetings, helping to create a more inviting atmosphere.

Requirements

Virtual Background Selection

User Story: As a user, I want to select a virtual background from a library so that I can personalize my video call experience according to the context of the meeting or my personal preference.
Description: This requirement involves providing users with a feature that allows them to choose from a library of pre-loaded virtual backgrounds for their video calls. The selection should include various categories such as professional settings, nature views, and abstract designs to cater to different user preferences. This feature enhances personalization during calls and helps users maintain professionalism or express creativity, thus improving overall user satisfaction. The implementation should allow easy access to virtual backgrounds during the call setup or through the settings menu while ensuring smooth graphics rendering to prevent lag during video transmission.
Acceptance Criteria: User selects a virtual background during a video call setup.

Given a user is in the video call setup menu, When the user scrolls through the virtual background options, Then the user can select a virtual background from predefined categories (professional settings, nature views, abstract designs).

User previews virtual backgrounds before joining a call.

Given a user has selected a virtual background, When the user clicks on the 'Preview' button, Then the user can see how the selected virtual background looks in real-time before joining the call.

User applies a virtual background during an active video call.

Given a user is in an ongoing video call, When the user accesses the settings menu and selects a different virtual background, Then the selected virtual background should change seamlessly without interrupting the call.

User can remove the virtual background during a video call.

Given a user is using a virtual background in a video call, When the user selects the option to remove the background, Then the background should revert to the default video feed without any lag noticeable to other participants.

User can access a library of virtual backgrounds easily.

Given a user is in the call setup menu or settings, When the user clicks on the virtual background options, Then the user should access a library with at least 20 diverse virtual background choices across multiple categories.

Virtual backgrounds render smoothly without latency during video transmission.

Given a user selects a virtual background for a video call, When the call is initiated, Then the video stream should maintain a frame rate of at least 30 FPS with no visible lag or distortion in graphics.

User can customize their own virtual background.

Given a user wants to use a personal image as a virtual background, When the user uploads an image in the virtual background settings, Then the uploaded image should be available for selection and should render correctly during video calls.

Custom Background Upload

User Story: As a user, I want to upload my own images as virtual backgrounds so that I can better reflect my personal style or branding during video conferences.
Description: This requirement facilitates the option for users to upload their own images to be used as virtual backgrounds during video calls. This feature is essential for users who may prefer specific images that reflect their personality, workspace, or branding. The implementation should ensure that users can easily upload high-resolution images while adhering to a size limit and format restrictions to optimize performance. Additionally, the upload process must include a background check feature to ensure that the uploaded images meet quality standards for virtual backgrounds.
Acceptance Criteria: User uploads a personal image as a virtual background during a video call.

Given a logged-in user on a video call, when they select the option to upload a virtual background, then they should be able to choose an image file from their device and upload it without errors, provided it meets the specified format and size restrictions.

User attempts to upload an image exceeding the maximum file size limit.

Given a logged-in user on the virtual background upload page, when they attempt to upload an image larger than the allowed size limit, then the system should display an error message indicating the file size limit exceeded and prevent the upload from proceeding.

User uploads an image that does not meet the required format specifications.

Given a logged-in user on the virtual background upload page, when they attempt to upload an image in an unsupported format, then the system should show an error message indicating the supported file formats and block the upload process.

User chooses to upload an image and that image is successfully processed for quality.

Given a logged-in user uploads an image for use as a virtual background, when the image is processed, then the system should automatically check the image for quality standards and confirm either successful processing or provide a feedback message with suggestions if the quality is insufficient.

User successfully sets an uploaded image as their virtual background during a video call.

Given a logged-in user uploaded a valid image, when they select that image as a virtual background during a video call, then it should be applied successfully without any lag or quality issues, enhancing the video experience.

User wishes to remove a previously uploaded virtual background.

Given a logged-in user on a video call with a virtual background set, when they choose to remove the background, then the system should revert to the default settings without any disruption to the call.

User uses a live preview feature to see how their uploaded background looks before applying it.

Given a logged-in user uploads an image for a virtual background, when they click on the live preview option, then they should be able to see how the background appears in their video feed in real-time before confirming their selection.

Virtual Background Preview

User Story: As a user, I want to preview my selected virtual background before the call so that I can ensure it looks appropriate and enhances my video presence.
Description: This requirement involves providing a preview feature that allows users to see how their chosen or uploaded virtual background will appear before entering the video call. This functionality enhances the user experience by allowing adjustments in real-time, ensuring that users feel confident and comfortable with their background choice. The preview should be accessible in the settings and should update immediately upon background selection, ensuring a seamless transition into the video call.
Acceptance Criteria: User previews their selected virtual background before joining a scheduled video call to ensure it aligns with their professional image.

Given the user has selected a virtual background from the settings, when they click on the 'Preview' button, then the selected background should appear in the preview window in real-time.

User uploads a custom image as a virtual background and wants to see how it looks before a meeting starts.

Given the user has uploaded an image file for the virtual background, when the preview is initiated, then the uploaded image should display correctly without any distortion or loss of quality.

User changes their virtual background multiple times during the preview session to compare different options.

Given the user is in the preview mode, when they select a different virtual background, then the preview window should update immediately to reflect the new selection without lag.

User wants to ensure their selected background is appropriate for a formal meeting.

Given the user has selected a professional virtual background, when they view the preview, then they should be able to assess its suitability in the context of the video call environment (lighting, contrast with their attire, etc.).

User checks if the virtual background feature is functioning correctly on different devices (laptop and mobile).

Given the user accesses the virtual background preview on both laptop and mobile devices, when they open the preview in both contexts, then the preview should perform consistently across device platforms.

User with a slow internet connection attempts to use the virtual background preview feature.

Given the user has a slower than average internet connection, when they use the preview feature, then the background should load without significant delay, providing a smooth user experience.

User wants to reset the virtual background to the default option after trying multiple backgrounds.

Given the user has made changes to the virtual background settings, when they select the 'Reset to Default' option, then the default background should be restored immediately in the preview window.

Background Blur Option

User Story: As a user, I want to blur my background during video calls so that I can maintain privacy and reduce distractions while still being present in the meeting.
Description: This requirement includes a feature that provides users with an option to blur their actual background during video calls, enhancing privacy and minimizing distractions. Implementing this feature ensures that users can participate in video meetings without having to worry about their physical surroundings being visible. This should be an easy toggle option in the video settings and should maintain video call performance without impacting the resolution or quality of the user's video feed.
Acceptance Criteria: User activates the background blur feature during a video call to enhance privacy.

Given a user is in a video call, when they toggle the background blur option in the video settings, then the background should be blurred without affecting the clarity of their video feed.

User switches the background blur feature on and off to test its performance during a call.

Given a user has the background blur feature toggled on, when they toggle it off, then the background should immediately return to normal without any delay.

User attempts to adjust video settings with background blur enabled while sharing their screen during a call.

Given a user is sharing their screen with the background blur feature enabled, when they navigate to video settings, then the background blur should remain active and functional throughout the screen share session.

User encounters low bandwidth and tests if background blur remains functional.

Given a user is participating in a video call with low internet bandwidth, when the background blur option is toggled on, then the feature should still operate without significant lag or degradation in video quality.

User uses a variety of backgrounds to test performance of the blur feature in different environments.

Given a user is positioned in front of a complex background, when the background blur option is activated, then the user's image should be clearly distinguishable while the background is effectively blurred out.

User changes video resolutions and observes the impact on background blur functionality.

Given a user adjusts their video resolution settings, when background blur is in use, then the blurring effect should maintain consistency regardless of the resolution change.

Quick Toggle for Virtual Backgrounds

User Story: As a user, I want to quickly toggle between virtual and physical backgrounds during video calls so that I can adapt my appearance based on the context of the meeting.
Description: This requirement focuses on creating a quick toggle feature that allows users to switch between their selected virtual backgrounds and their physical background during video calls without navigating through complex menus. This adds convenience to the user experience by facilitating fast adjustments based on varying meeting contexts, ensuring users can present themselves as per the situation. The feature should be easily accessible through shortcuts or buttons on the video call interface, enhancing usability during active meetings.
Acceptance Criteria: User quickly toggles between their selected virtual background and their physical background during a video call without any delay.

Given the user is on a video call, when they press the designated keyboard shortcut or button for toggling backgrounds, then the virtual background should change within two seconds to the selected option without any visual stutter.

User needs to switch backgrounds during a presentation to better align with the content being discussed.

Given the user is on a video call and sharing their screen, when they select the background toggle button, then the option to switch between their physical background and the virtual background should appear prominently without interfering with the shared content.

User has to adjust their virtual background for a more formal meeting setting while on a group call.

Given multiple participants are on a call, when a user clicks the toggle background button, then the change should apply to their video feed immediately and other participants should see the updated background without a need to refresh or rejoin the meeting.

User wants to switch between casual and corporate virtual backgrounds quickly in a mixed-use company event.

Given the user has two or more virtual backgrounds saved, when they employ the toggle feature, then they should be able to cycle through these backgrounds consecutively within a single button press without lag.

User is testing the toggle function before starting a meeting to ensure it works seamlessly.

Given the user is in a pre-call setup environment, when they press the toggle button for virtual backgrounds, then the selected virtual background should accurately display in the preview window before joining the live call.

User wants to ensure the toggle feature does not disrupt ongoing communication during a meeting.

Given the user presses the toggle button while someone else is speaking, then there should be no disturbance in audio or video quality, and the toggle should occur seamlessly as the user speaks during the transition.

Achievement Badges

Users earn visually appealing badges upon reaching specific milestones in task completion, collaboration, or overall productivity. This feature fosters a sense of accomplishment and encourages users to strive for excellence, turning mundane task completion into rewarding achievements.

Requirements

Badge Design Customization

User Story: As a user, I want to customize the design of my achievement badges so that I can personalize my recognition and feel a greater sense of ownership over my accomplishments.
Description: The system shall allow users to customize the design of their achievement badges, including color schemes, icons, and text. This feature will enhance user engagement and allow for personalization, making the badges more meaningful to users. Customization options will be integrated within the user profile settings and can be easily accessed via the badge section. Users will benefit from feeling a stronger connection to their achievements, which may inspire them to interact more consistently with the platform.
Acceptance Criteria: User accesses the badge customization settings in their profile to personalize their achievement badges.

Given the user is logged into their TaskBuddy account, when they navigate to the badge section in their profile settings, then they should see options to customize colors, icons, and text for their badges.

User selects different color schemes for their achievement badges.

Given the user is in the badge customization section, when they select a color scheme from the available options, then the selected color should be applied to the preview badge in real-time.

User chooses an icon for their achievement badge from a library of available icons.

Given the user is in the badge customization area, when they browse through the icon library and select an icon, then the chosen icon should be displayed on the badge preview instantaneously.

User inputs custom text for their achievement badge.

Given the user is customizing their badge, when they type in custom text for the badge and click 'save', then the new text should be reflected on the badge preview and saved for future reference.

User saves their customized badge settings.

Given the user has made changes to their badge design, when they click the 'save' button, then their customized badge should be saved successfully and appear in the badge display section with the new customization.

User views their achievement badge with all customizations applied after saving.

Given the user has successfully saved their customized badge, when they navigate back to the badge display section, then they should see their achievement badge with all the applied customizations visibly reflected.

User resets badge customization to default settings.

Given the user is viewing their customized badge, when they click the 'reset to default' button, then the badge should revert back to its original settings without customizations.

Milestone Tracking Integration

User Story: As a project manager, I want the system to automatically award achievement badges when team members reach milestones so that recognition is timely and motivates ongoing productivity without manual intervention.
Description: The achievement badges feature shall integrate with existing milestone tracking within the task management system to automate badge awarding. When a user reaches a predefined milestone (e.g., completing 10 tasks or collaborating on 5 projects), they should automatically receive a corresponding badge. This feature simplifies the badge awarding process, reduces administrative overhead, and enhances real-time recognition, encouraging users to complete tasks more efficiently.
Acceptance Criteria: User reaches the milestone of completing 10 tasks in their task management dashboard.

Given the user has completed at least 10 tasks, when the milestone is reached, then the user should automatically receive the '10 Tasks Completed' badge.

User collaborates with 5 different team members on various projects within TaskBuddy.

Given the user has collaborated with at least 5 different team members, when the collaboration milestone is achieved, then the user should receive the 'Collaboration Champion' badge.

User completes 20 tasks in a month, demonstrating productivity over time.

Given the user has completed 20 tasks within a single month, when the monthly milestone is met, then the user should automatically receive the 'Productivity Pro' badge.

User completes a project that involves at least 3 unique tasks.

Given the user has completed a project involving 3 unique tasks, when the project is completed, then the user should receive the 'Project Completer' badge.

User has reached a predefined engagement level on the platform by interacting with multiple features.

Given the user has interacted with at least 5 features of TaskBuddy, when the engagement level is met, then the user should receive the 'Engagement Expert' badge.

User completes a milestone while using the mobile app version of TaskBuddy.

Given the user completes any milestone via the mobile app, when the milestone is reached, then the user should receive the corresponding achievement badge in their profile.

Global Badge Leaderboard

User Story: As a user, I want to see my ranking on a global leaderboard based on the number of achievement badges I have earned so that I can gauge my performance compared to others and stay motivated to achieve more.
Description: A global leaderboard shall be implemented to show users their ranking based on the number of achievement badges earned. This leaderboard will foster a sense of competition among users and encourage them to engage with the TaskBuddy platform more actively. It will be accessible from the main dashboard and updated in real-time to reflect badge acquisition, thus promoting community interaction and collaboration.
Acceptance Criteria: User views the global badge leaderboard from the main dashboard of TaskBuddy.

Given I am a logged-in user, when I navigate to the main dashboard, then I should see the global badge leaderboard displayed prominently with a list of users ranked by the number of badges earned.

User's badge count updates on the global leaderboard after earning a new badge.

Given I have just earned a new achievement badge, when I check the global badge leaderboard, then my ranking should reflect the increase in my total badge count in real-time.

User can filter the global badge leaderboard by different time frames (e.g., daily, weekly, monthly).

Given I am viewing the global badge leaderboard, when I select a time frame filter, then the leaderboard should update to display rankings based on the selected time frame.

User receives notifications about changes in their ranking on the global badge leaderboard.

Given I am a logged-in user, when my ranking changes on the global badge leaderboard, then I should receive a notification about the change via the in-app notification system.

User sees detailed information about badge achievements when clicking on a leaderboard entry.

Given I am viewing the global badge leaderboard, when I click on a user’s name, then I should see detailed information about their badge achievements and milestones on a new page.

User can share their badge achievements directly from the global badge leaderboard to social media.

Given I am on the global badge leaderboard, when I click the share button next to my profile, then I should be able to post my current badge count and ranking to my selected social media platform.

The global badge leaderboard is responsive and accessible on various devices including mobile and tablet.

Given I access TaskBuddy on a mobile or tablet device, when I navigate to the global badge leaderboard, then it should display correctly without loss of functionality or user experience.

Badge Notification System

User Story: As a user, I want to receive notifications when I earn a new badge so that I can celebrate my achievements and stay engaged with TaskBuddy's features.
Description: The system shall implement an automated notification system that alerts users via email and in-app notifications when they earn a new achievement badge. These notifications should be customizable, allowing users to choose how they wish to be notified. This feature will ensure that users receive prompt acknowledgment of their accomplishments, enhancing their experience and engagement with the platform.
Acceptance Criteria: User earns a badge for completing five tasks within a week.

Given the user has completed five tasks in a week, when the system processes the achievement, then the user should receive an in-app notification and email alerting them of their new badge earned.

User chooses to receive notifications via in-app alerts only.

Given the user opts to receive only in-app notifications, when they earn a new badge, then they should receive an in-app notification and no email notification should be sent to the user.

User has earned multiple badges at once.

Given the user has achieved multiple milestones simultaneously, when the system processes their achievements, then the user should receive separate notifications for each badge earned, both in-app and via email.

User customizes notification settings for badge alerts.

Given the user accesses their profile settings and adjusts their notification preferences, when they save these changes, then the system should update their notification preferences accordingly for future badge alerts.

User does not receive badge notifications after changing email preferences.

Given the user has opted out of email notifications, when they earn a new badge, then they should receive an in-app notification but no email should be sent to the user.

System sends a reminder for unacknowledged badge notifications.

Given the user has not acknowledged an in-app badge notification after 24 hours, when the time elapses, then the system should send a reminder notification to the user, both in-app and via email, regarding the unacknowledged badge.

User experiences a scenario where their badge is not awarded due to a system error.

Given the user completes the requirements for a badge but it is not awarded due to a system error, when they report the issue, then the system should log the error and ensure that the user receives the badge retroactively once the issue is resolved, along with a notification.

Badge Sharing Functionality

User Story: As a user, I want to share my achievement badges on social media so that I can showcase my productivity and encourage my friends to use TaskBuddy.
Description: The achievement badges feature will allow users to share their earned badges on social media platforms directly from TaskBuddy. This capability will promote user achievements and foster community spirit, potentially attracting new users to the platform and showcasing the value of the TaskBuddy tool.
Acceptance Criteria: User shares their earned achievement badge on Facebook after completing a major project milestone.

Given the user has earned an achievement badge, when they navigate to the badge sharing section and select Facebook, then they should see a pre-populated message along with the badge image ready for sharing.

User attempts to share an achievement badge on Twitter and receives a confirmation of successful posting.

Given the user selects Twitter as the platform to share the badge, when they click the share button, then they should receive a success message within TaskBuddy indicating the badge was posted on Twitter.

User tries to share an achievement badge without having the required permissions on their social media account.

Given the user attempts to share a badge and their social media account access is restricted, when they click the share button, then a warning message should appear indicating the need to check their social media account settings.

User shares their achievement badge on LinkedIn and tags a colleague in the post.

Given the user has successfully shared a badge on LinkedIn, when they check their LinkedIn feed, then the post should display the badge image and mention the tagged colleague in the comments.

User decides to customize the message when sharing a badge on social media.

Given the user enters a custom message before sharing their badge, when they submit the post, then the shared post on social media should reflect the custom message along with the badge image.

User navigates to the badge sharing feature and views sharing options for multiple social media platforms.

Given the user accesses the badge sharing feature, when they look at the available social media options, then they should see at least three different platforms listed for sharing the badge.

User checks the analytics dashboard to see how many times their badge has been shared across social media.

Given the user has shared an achievement badge and navigates to the analytics section, when they view the badge sharing metrics, then they should see the total count of shares across all connected platforms.

Leaderboard Challenges

A competitive leaderboard displaying top performers based on task completions, collaboration efforts, and engagement metrics. This feature motivates users, like Team Members and Freelancers, to enhance their productivity through friendly competition, driving a culture of achievement within teams.

Requirements

Leaderboard Display

User Story: As a Team Member, I want to see a leaderboard that ranks my performance against my peers so that I can understand how I am contributing to the team's goals and identify areas for improvement.
Description: The Leaderboard Display requirement involves creating a visually engaging leaderboard interface that dynamically updates to showcase the top performers based on key metrics such as task completions, collaboration efforts, and engagement levels. This leaderboard will be easily accessible within the TaskBuddy dashboard, allowing users to view rankings in real-time. Its main benefit is to foster a competitive spirit among team members, motivating them to enhance their productivity and engagement through visibility of their performance in relation to peers. The leaderboard will incorporate filters, such as timeframes (weekly, monthly) and specific teams, ensuring relevant comparisons can be made. This requirement is crucial for creating a culture of achievement and accountability within teams, thus enhancing overall productivity.
Acceptance Criteria: As a team member, I want to view the leaderboard on my TaskBuddy dashboard so that I can see my ranking compared to my peers and stay motivated to complete more tasks.

Given I am logged into TaskBuddy, when I navigate to the dashboard, then I should see the leaderboard displaying users' rankings based on task completions, collaboration efforts, and engagement metrics updated in real-time.

As a team administrator, I want to filter the leaderboard to show weekly performance so that I can motivate my team to achieve short-term goals.

Given I am on the leaderboard section, when I apply the 'Weekly' filter, then the leaderboard should refresh to display only the performance metrics for the past week, showing real-time updates as tasks are completed.

As a freelancer, I want to see how I rank among other freelancers on the platform to foster a sense of competition and drive my productivity.

Given I am a freelancer on the platform, when I access the leaderboard, then I should be able to view a separate leaderboard for freelancers that displays rankings based on relevant metrics, such as tasks completed and collaboration efforts.

As a manager, I want to see the leaderboard for a specific team to evaluate their performance and engagement levels.

Given I am on the leaderboard, when I select the filter for my specific team, then the leaderboard should display rankings only for members of that team based on the defined metrics, with real-time updates.

As a team member, I would like to receive notifications when my ranking changes on the leaderboard to stay engaged and motivated.

Given I am on the leaderboard, when my ranking changes due to updated task completions, then I should receive a notification immediately to inform me of my current standing.

As a user, I want the leaderboard to visually highlight my position compared to others so that I can easily recognize my performance.

Given I am viewing the leaderboard, when my name appears on the leaderboard, then it should be highlighted distinctly compared to other users to easily identify my ranking.

As a new user, I want a tutorial that explains how the leaderboard works so that I can understand how to use it effectively.

Given I am a new user accessing the leaderboard for the first time, when I click on the tutorial button, then I should see an informative guide that explains the leaderboard functionality and its metrics.

Engagement Metrics Calculation

User Story: As a Project Manager, I want to see engagement metrics for each team member so that I can provide targeted support and enhance overall team performance.
Description: The Engagement Metrics Calculation requirement focuses on developing an algorithm to evaluate and compute engagement metrics for each user based on their interactions within TaskBuddy. These metrics will encompass various parameters such as task comments, chat interactions, and participation in collaborative efforts. The calculated metrics will directly influence leaderboard positions and provide insights into user engagement levels. This requirement is essential for creating a fair and transparent competitive environment where users are motivated not only by task completion but also by their collaborative contributions. It lays the foundation for robust performance analysis, leading to actionable feedback and coaching opportunities.
Acceptance Criteria: User Engagement is tracked for leaderboard performance in Team Buddy, allowing users to view their ranking based on their collaboration and task completion metrics.

Given a user has completed tasks, participated in chats, and made comments on tasks, When the engagement metrics algorithm is executed, Then the user's overall engagement score should be calculated and updated to reflect their contributions accurately on the leaderboard.

The algorithm for calculating engagement metrics should accurately reflect both individual and collective contributions of users within their teams in TaskBuddy.

Given a specific user has contributed to tasks and team collaborations, When the engagement metrics are calculated, Then the output should provide an engagement score that takes into account task completions, chat interactions, and comments made, with each contribution weighted accordingly.

Team members want to see their engagement score updated in real-time as they interact with tasks and team communications within TaskBuddy.

Given a user is actively engaging with tasks by commenting and chatting, When they interact, Then the engagement metrics should update in real-time, ensuring an accurate representation of their ongoing engagement on the leaderboard.

Users should be able to understand how their engagement metrics are derived to ensure transparency and fair competition.

Given a user views their engagement score on the leaderboard, When they click on a help icon, Then a detailed breakdown of how their score was calculated, including the weight of each participation type, should be displayed clearly.

The engagement metrics should be recalibrated periodically to prevent stagnation in user rankings and maintain competitiveness.

Given the specified review period has elapsed, When the engagement metrics recalibration process is triggered, Then the system should recalculate all user scores and update the leaderboard accordingly without losing historical data.

New users joining TaskBuddy should have a fair start in terms of engagement metrics while allowing historical contributions of existing users to be maintained.

Given a new user joins the platform, When their engagement metrics are initialized, Then they should start with a base score that allows for participation but should not negatively impact the historical scores of existing users immediately upon joining.

Notification System

User Story: As a Freelancer, I want to receive notifications when I achieve a milestone on the leaderboard so that I feel recognized for my efforts and stay motivated to continue performing well.
Description: The Notification System requirement aims to implement a feature that alerts users when they achieve significant milestones, such as reaching the top of the leaderboard or completing a set number of tasks. These notifications will be customizable, allowing users to choose what types of achievements they want to be notified about and how they receive these alerts (e.g., in-app notifications, emails). The primary benefit is to enhance user engagement by recognizing accomplishments in real-time, promoting a sense of achievement and encouraging further participation. This requirement supports the overall goals of the Leaderboard Challenges feature by keeping users informed and motivated to improve their performance continuously.
Acceptance Criteria: User receives a notification when they reach the top of the leaderboard for the first time after completing a designated number of tasks.

Given that the user completes the required tasks, when they achieve the top position on the leaderboard, then they receive an in-app notification and email alerting them of their achievement.

Users can customize the types of milestones they wish to receive notifications for in their account settings.

Given that a user is on the notification settings page, when they select specific types of achievements and save their settings, then the system should reflect these preferences and only notify the user for the selected milestones.

The notification system should send reminders for upcoming deadlines for tasks linked to leaderboard performance.

Given that a user has tasks approaching their deadlines, when the deadline is within 24 hours, then the user should receive an email reminder and in-app notification about the deadline.

A user wishes to view their notification history to track past achievements and alerts received.

Given that the user navigates to the notification history section, when they access this section, then they should see a list of all notifications received, including dates and the type of achievements.

The system prevents duplicate notifications for the same achievement within a specific timeframe.

Given that a user has already been notified about their achievement, when the user achieves the same milestone again within 24 hours, then they should not receive another notification for that achievement.

Users can opt-out or disable notifications for certain milestone achievements whenever they choose.

Given that a user is in their notification settings, when they uncheck the option to receive notifications for a particular type of achievement, then they should no longer receive notifications for that milestone immediately.

Integration with Analytics Dashboard

User Story: As a Team Leader, I want to see integrated performance analytics related to the leaderboard so that I can make data-driven decisions and foster team development effectively.
Description: The Integration with Analytics Dashboard requirement involves adding the leaderboard and user performance data to the existing analytics dashboard of TaskBuddy. This integration will allow users to access comprehensive insights into their performance trends over time, correlating leaderboard placements with engagement and task completion statistics. The benefit is twofold: it provides users with a deeper understanding of their productivity patterns and allows organization leaders to identify high performers and areas needing support. Integrating this feature enhances the product ecosystem by connecting motivational elements with actionable data, thereby driving informed decision-making and team development.
Acceptance Criteria: Accessing the Analytics Dashboard with Leaderboard Data

Given a user with access rights, when they log into TaskBuddy and navigate to the analytics dashboard, then they should see the leaderboard data integrated into their performance metrics section.

Viewing Individual Performance Trends

Given a user selects their profile on the analytics dashboard, when they view the performance trends, then they should see a visual representation of their task completion, engagement metrics, and corresponding leaderboard positions over time.

Comparing Team Performance on the Leaderboard

Given an organization leader accesses the analytics dashboard, when they view the leaderboard section, then they should be able to compare the performance of different team members based on task completions and collaboration efforts.

Receiving Notifications for Performance Milestones

Given a user is active on TaskBuddy, when they reach a predefined milestone on the leaderboard, then they should receive a notification highlighting their achievement and encouraging further engagement.

Filtering Leaderboard Data by Date Range

Given a user is on the analytics dashboard, when they apply a date range filter to the leaderboard data, then the displayed leaderboard should refresh to only include task completions and user performance within the specified dates.

Identifying High Performers in Analytics Reports

Given an organization leader generates an analytics report, when they review the report, then they should see sections specifically identifying high performers based on their leaderboard rankings and task completion rates.

Custom Leaderboard Filters

User Story: As a Team Member, I want to filter the leaderboard by my project and team, so that I can view my performance relative to relevant peers and stay focused on my goals.
Description: The Custom Leaderboard Filters requirement entails enabling users to apply filters to the leaderboard display, allowing them to view rankings based on specific criteria, such as project, team, or completion time frame. Users can customize their view to better understand their performance relative to different metrics. This functionality will increase user engagement with the leaderboard by allowing for personalized insights and comparisons. It addresses the need for flexibility in performance assessment, ensuring users can track their progress in ways that are more relevant to individual or team objectives, ultimately bolstering motivation and productivity.
Acceptance Criteria: Viewing and Applying Custom Filters on the Leaderboard.

Given a user is on the leaderboard page, when they apply a custom filter for 'Project A', then the leaderboard should display only the users related to 'Project A' based on task completion.

Resetting Filters to Default Settings.

Given a user has applied several custom filters on the leaderboard, when they click the 'Reset Filters' button, then all filters should revert to default settings and display all users.

Selecting Multiple Filters Simultaneously.

Given a user is on the leaderboard page, when they select filters for 'Team 1' and 'Last Month', then the leaderboard should only display users from 'Team 1' who completed tasks in the last month.

Verifying Engagement Metrics on Custom Filtered Leaderboard.

Given a user applies a filter for 'Highest Engagement', when they view the leaderboard, they should see users ranked by their engagement scores in descending order.

Checking for Performance Insights After Applying Custom Filters.

Given a user applies custom filters, when they analyze their performance metrics in the leaderboard view, then they should see personalized insights relevant to the selected filters.

Ensuring Filter Options are User-Friendly.

Given a user accesses the custom filter settings, when they view the available filter options, then all filter criteria should be clearly labeled and easy to understand.

Testing the Load Time After Custom Filters are Applied.

Given a user applies a set of custom filters on the leaderboard, when the filters are applied, then the leaderboard should load within 2 seconds without errors.

Task Progress Rewards

As users complete tasks, they receive points that can be accumulated and redeemed for various perks such as additional resources, badges, or even discounts on premium features in TaskBuddy. This creates a tangible incentive to stay on task and fosters continuous engagement with the platform.

Requirements

Points Accumulation Mechanism

User Story: As a user, I want to see the points I earn for completing tasks so that I feel rewarded and motivated to stay on track with my projects.
Description: The Points Accumulation Mechanism requirement entails a system that tracks and stores points earned by users for completing tasks within the TaskBuddy platform. This mechanism must integrate seamlessly with the existing task management system to ensure points are awarded accurately and in real time as tasks are completed. The feature will require a backend database to store user points securely, as well as a frontend interface where users can view their accumulated points and transaction history. This functionality is crucial for promoting user engagement, as it provides users with a visible acknowledgment of their efforts and encourages them to continue using the platform effectively.
Acceptance Criteria: User earns points after completing a task on TaskBuddy.

Given a user completes a task, When the task status changes to 'Completed', Then the user should receive the appropriate points for that task in real time and the points should be reflected in the user's points balance immediately.

User views their accumulated points and transaction history.

Given a user navigates to the points summary page, When the user accesses their accumulated points section, Then the user should see a clear and accurate display of their current points balance and detailed transaction history of points earned.

User redeems points for rewards in TaskBuddy.

Given a user has sufficient points to redeem a reward, When the user initiates the redemption process, Then the points should be deducted accordingly, and the user should receive a confirmation of the redemption and the updated points balance.

Backend database stores user points securely.

Given the points accumulation mechanism is in place, When a user earns points, Then the points should be securely stored in the backend database without any data loss or errors, and the integrity of the data should be maintained.

System tracks points awarded for tasks accurately.

Given different tasks may have varying point values, When a user completes tasks of different point values, Then the system must accurately award the correct number of points corresponding to each task each time without discrepancies.

System handles edge cases for task completion.

Given a user completes a task but the system experiences a temporary glitch, When the task is completed, Then the points should still be awarded retroactively once the system is back online without user intervention.

Users receive alerts on points accumulation.

Given a user has completed a task, When the points are awarded, Then the user should receive a notification indicating the number of points earned and their updated points balance.

Rewards Redemption Interface

User Story: As a user, I want to easily redeem my points for rewards so that I can benefit from my completed tasks and enhance my experience within TaskBuddy.
Description: The Rewards Redemption Interface requirement involves creating an intuitive user interface where users can redeem their accumulated points for various perks such as badges, additional resources, and discounts on premium features. The interface must be engaging and easy to navigate, allowing users to quickly select their desired rewards and understand the points required for each. This feature will enhance the user experience by providing tangible incentives for task completion, fostering a sense of achievement, and increasing overall platform engagement.
Acceptance Criteria: Users should navigate to the Rewards Redemption Interface after completing tasks to see their available rewards.

Given a user has accumulated points, when they access the Rewards Redemption Interface, then they should see a list of available rewards along with their point costs for each reward.

Users should redeem points for a reward in a seamless manner through the interface.

Given a user is in the Rewards Redemption Interface, when they select a reward and confirm redemption, then the points should be deducted, and the user should receive a confirmation message of the successful redemption.

Users need to understand how many points they have prior to making a redemption decision.

Given a user is on the Rewards Redemption Interface, then they should see their current point balance displayed prominently at the top of the interface.

The interface should be visually engaging and user-friendly for users of all experience levels.

Given a user accesses the Rewards Redemption Interface, when they view the interface, then it should have an intuitive layout with clear headings and buttons that are easy to understand and interact with.

Users must be able to filter rewards based on categories such as badges, resources, and discounts.

Given a user is on the Rewards Redemption Interface, when they apply a filter for reward categories, then only rewards within that category should be displayed without errors.

Users should be informed about any expiration dates for their points or rewards.

Given a user accesses the Rewards Redemption Interface, when they view their rewards, then they should see any applicable expiration dates for points or rewards clearly stated next to each item.

Users should be notified if they do not have enough points to redeem a selected reward.

Given a user is in the Rewards Redemption Interface, when they select a reward that exceeds their point balance, then they should receive an error message indicating insufficient points to redeem the reward.

Rewards Notification System

User Story: As a user, I want to receive notifications when I earn points and can redeem them for rewards so that I can stay engaged and take advantage of my accomplishments.
Description: The Rewards Notification System requirement aims to implement a notification system that alerts users when they have earned points for task completion and when they can redeem them for rewards. This system should utilize in-app notifications, email alerts, and optional push notifications to keep users informed of their progress and reward opportunities. The notifications must be timely, relevant, and encourage further participation in the platform, ensuring that users are consistently aware of their achievements and what they can do with their points.
Acceptance Criteria: User receives an in-app notification upon earning rewards points for completing a task.

Given a user completes a task, when the task status is updated to 'Completed', then the user should receive an in-app notification indicating the points earned for that task.

User receives an email alert for points earned after completing multiple tasks in a day.

Given a user completes three tasks within one day, when the tasks are marked as 'Completed', then the user should receive an email summarizing the total points earned from those tasks.

User can opt-in for push notifications regarding reward points and redeeming options.

Given the user is in the settings menu, when the user enables push notifications for rewards, then the user should receive push notifications for points earned and redeemable rewards.

Notification system shows a badge or alert icon indicating new rewards.

Given the user has earned points, when the user accesses TaskBuddy, then an alert icon should be displayed on the rewards section to indicate new rewards available to redeem.

User receives a timely notification about a limited-time reward opportunity.

Given a user has accumulated points, when a limited-time reward opportunity is available, then the user should receive an immediate notification to inform them of the opportunity.

Notification preferences can be managed by the user to control frequency and type of alerts.

Given the user is in the notification preferences section, when the user adjusts the settings for how often and what types of notifications they want to receive, then those preferences should be saved and applied to future notifications.

User can view their points history and redeem notifications.

Given a user accesses their rewards account section, when the user navigates to the points history, then the user should see all notifications about points earned and redeemed, including the date and task associated with each notification.

Leaderboards and Social Sharing Feature

User Story: As a user, I want to see how I rank against my peers in earning points so that I can feel motivated to improve my productivity and share my achievements with my friends.
Description: The Leaderboards and Social Sharing Feature requirement introduces a competitive aspect to the Points Accumulation Mechanism. This feature will display a leaderboard showcasing top users based on points earned, enabling users to see how they rank compared to their peers. Additionally, this feature will include options for users to share their achievements on social media to encourage community engagement and attract new users to TaskBuddy. This promotes an enhanced community spirit within the application and motivates users through healthy competition.
Acceptance Criteria: Display of Leaderboard for Points Accumulation

Given a user has accumulated points through task completion, when they navigate to the leaderboard section, then they should see their username, total points earned, and rank relative to other users displayed.

Real-time Updates on Leaderboard

Given the leaderboard is displayed, when a user earns new points, then their position on the leaderboard should update in real-time without requiring a page refresh.

Social Media Sharing of Achievements

Given a user has achieved a milestone in points, when they click on the share button, then they should be able to successfully post their achievement on at least one selected social media platform with a valid message and link back to their profile in TaskBuddy.

Leaderboard Accessibility to All Users

Given that the leaderboard feature is enabled, when any user accesses the leaderboard page, then they should be able to view the top 10 users based on points earned, regardless of their own points status.

Filtering Options on Leaderboard

Given users are viewing the leaderboard, when they select a filtering option (e.g., daily, weekly, monthly), then the leaderboard should reflect users' points and ranks based on the selected time frame.

Notification upon Ranking Changes

Given that the user ranks change on the leaderboard, when a user’s rank changes, then the user should receive a notification alerting them of their current rank and any changes in ranking status.

Leaderboard Settings for Admin

Given that an admin accesses the settings for the leaderboard, when they modify settings (e.g., how often points are updated, visibility settings), then those changes should be saved and reflected in the leaderboard functionality within one minute.

Customization of Reward Structure

User Story: As an administrator, I want to customize the rewards available for my team so that we can tailor incentives that best motivate our members and align with our business goals.
Description: The Customization of Reward Structure requirement allows administrators to modify the types of rewards that can be earned and their associated point values. This feature should be managed through an admin dashboard, enabling businesses to tailor the rewards program to fit their team's motivation and goals. Customizable options may include creating unique badges, adjusting point thresholds for existing rewards, and introducing new incentives periodically. This adaptability is essential for keeping users engaged and tailoring the experience to the needs of different teams or organizations.
Acceptance Criteria: Administrator accesses the admin dashboard to configure the reward structure for the team.

Given the administrator is logged into the admin dashboard, when they navigate to the reward settings, then they can view existing reward types and their point values and can modify them.

An administrator creates a new badge reward and sets a corresponding point value for it.

Given the administrator is on the rewards management page, when they choose to add a new badge, enter its name and associated point value, and submit, then the new badge should be saved and displayed in the list of available rewards.

Point thresholds for redeeming existing rewards are adjusted by an administrator.

Given the administrator selects an existing reward from the rewards management page, when they input a new point threshold and save changes, then the updated point threshold should be reflected in the rewards list.

An administrator removes an existing reward type from the rewards program.

Given the administrator is viewing the list of reward types, when they select to remove a specific reward and confirm the action, then that reward should no longer appear in the rewards list.

The point values for rewards are accurately calculated and displayed to users when they redeem them.

Given users have points available, when they check the rewards redemption page, then the point values for each reward should match the values set by the administrator without discrepancies.

An administrator introduces a seasonal reward that can only be redeemed during a specific time period.

Given the administrator is on the rewards management page, when they create a new seasonal reward and specify its availability dates, then the reward should be limited to the specified time period and visible to users during that time.

Users receive notifications upon successfully redeeming rewards to encourage engagement.

Given a user has redeemed a reward, when the redemption is processed, then the user should receive a notification confirming the reward and providing details of what they redeemed.

Daily Quests

Introduce short-term, gamified challenges that users can complete daily or weekly for bonus points. This feature enhances engagement by encouraging users to explore all TaskBuddy functionalities and helps them develop good task management habits through structured challenges.

Requirements

Gamified Challenges Module

User Story: As a task-oriented user, I want to participate in daily quests so that I can earn bonus points and improve my task management skills while exploring all of TaskBuddy's features.
Description: The Gamified Challenges Module allows users to engage in daily and weekly challenges that reward them with bonus points for completing tasks and activities within TaskBuddy. This module should include a variety of customizable quests focusing on different aspects of task management, enabling users to explore the tool's complete functionality. By implementing this feature, TaskBuddy enhances user engagement, encourages the development of productive habits, and provides analytics to track user progress and achievements over time. It integrates seamlessly with the existing dashboard and provides notifications for upcoming challenges, ensuring users are continually motivated to participate.
Acceptance Criteria: User participates in a daily challenge that requires completing three tasks within TaskBuddy to earn bonus points.

Given the user is logged in and has access to the Daily Quests, when they complete three designated tasks, then they should receive an immediate notification of bonus points awarded and see the updated points on their profile.

User initiates a weekly challenge that encourages collaboration by assigning tasks to team members and tracking completion rates for bonus rewards.

Given the user has selected a weekly collaboration challenge, when they assign tasks to at least two team members and both complete their tasks by the deadline, then the user should receive the bonus points as specified in the challenge details.

User customizes a quest to focus on improving time management skills and launches it for their team.

Given the quest has been customized and launched, when team members opt in to participate, then they must receive daily reminders about their progress and the deadline, as well as be able to view their individual standings on a leaderboard.

User accesses analytics for the completed gamified challenges to evaluate engagement and performance over time.

Given the user navigates to the analytics dashboard, when they select the 'Gamified Challenges' report, then they should see a summary of completed challenges, total points earned, and progress visuals for each team member over the last month.

User receives notifications for upcoming challenges to ensure participation and increase engagement.

Given that a new challenge is created and scheduled, when the challenge start date approaches, then users should be sent automated notifications via email and in-app alerts at least 24 hours prior to the challenge beginning.

User can view and select from a variety of customizable quests that address different aspects of task management.

Given the user accesses the 'Customizable Quests' section, when they select a quest type, then they should be presented with a list of parameters to customize and create their challenge before launching it.

Challenge Progress Tracking

User Story: As a user, I want to track my progress in daily challenges so that I can see how close I am to completing each quest and earning rewards.
Description: The Challenge Progress Tracking feature will allow users to monitor their progress in daily and weekly quests within the TaskBuddy platform. This capability will include visual indicators that show how much of the challenge is complete, points earned, and tasks still pending. Additionally, users will receive reminders as deadlines approach, enhancing motivation and minimizing the likelihood of incomplete tasks. This feature should work synchronously with the gamified module to provide real-time updates and insights on user achievements and areas for improvement, making the overall experience more interactive and rewarding.
Acceptance Criteria: User Dashboard Overview of Challenge Progress

Given a user on the dashboard, when they select the 'Daily Quests' section, then they should see a visual progress bar indicating the completion status of current challenges, points earned, and tasks pending.

Real-Time Progress Updates

Given that the user has completed a task within a daily quest, when the task is marked as complete, then the challenge progress should update in real-time to reflect the new completion percentage and points earned.

Push Notifications for Challenge Deadlines

Given a user enrolled in a weekly quest, when the deadline for a challenge is approaching, then the user should receive a push notification reminding them of their pending tasks and the time left to complete them.

Visual Indicators for Points and Tasks

Given the user is viewing their challenge progress, when they look at the points summary, then they should see clear visual indicators for earned points, total points possible, and a breakdown of tasks still pending.

Integration with Gamified Feature

Given that the user has progressed through challenges, when they complete a certain number of quests, then they should receive bonus points that are reflected in both the challenge tracking and overall user profile.

User Feedback Submission

Given the completion of a challenge, when a user selects to provide feedback, then they should be able to submit comments about their experience, which will be stored for analysis on user engagement and motivation.

Reward System Integration

User Story: As a dedicated user, I want to earn rewards for completing challenges so that I feel motivated to engage with TaskBuddy more and improve my productivity.
Description: The Reward System Integration will create a robust system that allocates bonus points and other incentives for completing challenges on TaskBuddy. Points earned can be redeemed for various rewards, such as premium features or discounts on subscription fees. This integration should ensure that the process for earning and redeeming rewards is simple and user-friendly. By enhancing the intrinsic motivation of users through a tangible benefits system, TaskBuddy will not only promote user activity but also enhance overall satisfaction and commitment to task management practices.
Acceptance Criteria: User completes a daily quest and earns bonus points for the first time.

Given a user has successfully signed up for TaskBuddy, when they complete their first daily quest, then they should receive a notification that includes the number of points earned and a confirmation of the task completion.

Users redeem their bonus points for a premium feature.

Given a user has accrued sufficient bonus points, when they select a premium feature available for redemption, then they should be able to successfully apply their points to obtain the feature along with a confirmation message.

Users are notified when their bonus points are about to expire.

Given a user has earned bonus points, when the expiration date of those points is within 7 days, then the user should receive an automated notification via email and in-app message informing them of the impending expiration.

Users can view their current bonus points balance easily.

Given a user is logged into TaskBuddy, when they navigate to their profile or rewards section, then they should see their current bonus points balance prominently displayed along with a history of awarded points and potential rewards.

Users can track their progress on daily quests in the app.

Given a user is logged in, when they access the daily quests feature, then they should be able to see a list of current quests along with progress indicators showing how many quests completed and their corresponding bonus points for each.

System calculates and updates bonus points after each quest completion.

Given a user completes a quest, when the quest is marked as completed in the system, then the user's bonus points should be calculated and reflected in their account within 5 minutes.

User Customization Options

User Story: As an active user, I want to customize my daily challenges so that I can select tasks that fit my personal workflow and preferences, enhancing my engagement with TaskBuddy.
Description: User Customization Options will enable users to tailor their challenge experience by selecting the types of tasks they want to engage with, the level of difficulty, and the frequency of challenges. This flexibility allows users to create a personalized gamified experience suited to their specific needs and preferences. Customization will not only encourage greater participation but also ensure that the quests are relevant and beneficial to each user's unique workflow, leading to improved user satisfaction and effectiveness in using TaskBuddy.
Acceptance Criteria: User selects their preferred types of tasks to engage with when setting up their Daily Quests customization options.

Given the user accesses the Daily Quests customization options, when they select specific task types and save their preferences, then only the chosen task types are presented in their Daily Quests.

User sets the level of difficulty for their Daily Quests customization options.

Given the user is on the Daily Quests customization page, when they select a difficulty level and save the setting, then all subsequent quests reflect the specified difficulty level.

User adjusts the frequency of Daily Quests to align with their preferred schedule.

Given the user is customizing their Daily Quests, when they select a frequency option (daily or weekly) and confirm their choice, then the system schedules the quests according to the selected frequency.

User receives confirmation and summary of their Daily Quests customization settings after saving.

Given the user has completed their customization, when they click on the save button, then a confirmation message appears detailing their selected task types, difficulty levels, and frequency.

User can easily modify their Daily Quests customization options at any time.

Given the user wishes to change their customization settings, when they navigate back to the customization options and adjust any selections, then the new settings are saved successfully without any errors.

User experiences enhanced engagement with Daily Quests through tailored challenges based on their preferences.

Given the user has completed their customization, when they participate in the Daily Quests, then analytics should indicate increased participation and completion rates for the user compared to the previous period without customization options.

Social Sharing Feature

User Story: As a competitive user, I want to share my challenges and achievements with my peers so that I can motivate them to participate in daily quests and create a supportive community.
Description: The Social Sharing Feature will allow users to share their achievements and progress in daily quests on social media platforms or within a collaborative workspace in TaskBuddy. This feature aims to foster community engagement by encouraging users to celebrate their achievements with peers, potentially prompting others to participate in challenges as well. Implementing this will not only build a sense of community among TaskBuddy users but also create opportunities for users to inspire each other in terms of productivity and task management.
Acceptance Criteria: User shares their completed daily quest achievement on their social media account.

Given a completed daily quest, when the user selects the 'Share' option, then the achievement should be posted on the selected social media platform with a visible badge and a link to their profile on TaskBuddy.

User shares their daily quest progress within a shared workspace in TaskBuddy.

Given a user in a collaborative workspace, when they post their daily quest progress, then all members of the workspace should receive a notification and be able to view the details of the quest shared.

User initiates sharing of an achievement, but the social media account is not linked.

Given a user who tries to share an achievement without linking their social media account, when they click the 'Share' button, then they should receive a prompt to link their social media account before proceeding.

User views the achievements shared by their peers on social media through TaskBuddy.

Given a user in TaskBuddy, when they navigate to the activities feed, then they should see a timeline of achievements shared by their peers, including a brief description and links to their profiles.

User receives rewards for shared achievements in the form of bonus points.

Given a user who shares their achievement on social media, when the post is successfully shared, then the user should receive bonus points added to their TaskBuddy account as a reward for sharing.

Users can customize the message that accompanies their shared achievements.

Given a user preparing to share an achievement, when they click on the 'Share' option, then they should have the option to enter a custom message which will appear with their post on social media.

Users can view privacy settings related to the social sharing feature.

Given a user accessing their profile settings, when they navigate to the privacy settings, then they should see options to manage visibility of their shared achievements on social media and within TaskBuddy.

Team Collaboration Goals

Set gamified goals that require collaborative efforts among team members to unlock rewards. This feature encourages teamwork and collective achievement, ensuring that the tasks are not only completed but also foster stronger team dynamics and communication.

Requirements

Collaborative Goal Setting

User Story: As a team leader, I want to set collaborative gamified goals for my team so that everyone can work together to achieve collective rewards and strengthen our team dynamics.
Description: This requirement focuses on enabling team leaders to set collaborative gamified goals that necessitate input and cooperation from multiple team members. The system should allow teams to choose or create specific tasks as collective objectives, outline the metrics for achievement, and define the rewards for reaching these goals. By emphasizing collaborative efforts, this feature intends to enhance team bonding, increase motivation, and improve overall communication within teams, thereby fostering a culture of teamwork and accountability. It will seamlessly integrate with existing task assignment and tracking tools within TaskBuddy, ensuring that all efforts towards the goals are visible and measurable on the analytics dashboard.
Acceptance Criteria: Team leader creates a collaborative goal for the team to complete a project milestone, involving input from each team member to align and fulfill the criteria.

Given that a team leader has selected or created a task for a collaborative goal, when the team members log in, then all relevant team members must be able to view the goal, its metrics for achievement, and the defined rewards.

As a team member, I want to contribute to the collaborative goal by indicating my progress on assigned tasks related to the goal.

Given that a team member is actively participating in a collaborative goal, when they update their task status, then the system should automatically reflect this change in the overall goal progress visible on the analytics dashboard.

Team members should receive notifications for updates or reminders regarding the collaborative goal they are part of.

Given that a collaborative goal has been set, when a team member logs in, then they should receive notifications for any updates related to the goal's progress, deadlines, and upcoming milestones.

The analytics dashboard should display performance metrics related to the collaborative goals set within the system.

Given that a collaborative goal exists, when the team leader accesses the analytics dashboard, then the dashboard should show specific metrics related to task completion rates, individual contributions, and overall progress toward the collaborative goal.

Rewards for achieving collaborative goals should be clearly outlined and communicated to the team members when the goal is set.

Given that a collaborative goal is created, when the goal is set by the team leader, then the system should present a clear description of the rewards associated with achieving that goal to all team members involved.

A historical view of completed collaborative goals should be available for review or future reference.

Given that several collaborative goals have been achieved by the team, when the team leader accesses the historical records, then they should see a list of completed goals along with metrics and rewards achieved.

Reward Distribution Mechanism

User Story: As a team member, I want to see the rewards I earn from collaborative goals so that I feel recognized and motivated to engage in teamwork.
Description: This requirement outlines the need for a structured mechanism to distribute rewards among team members upon achieving collaborative goals. The system should allow for various reward types, such as points, badges, or other customizable incentives that can be aligned with team preferences. It must include criteria for how rewards are distributed, whether equally among participants or based on individual contributions, to maintain fairness and transparency. This feature is crucial for motivating team members and reinforcing positive behavior in teamwork. Additionally, it should be integrated into the existing user profile dashboards for easy visibility and tracking of earned rewards.
Acceptance Criteria: Reward distribution for achieving a team collaboration goal.

Given a team has completed a collaborative goal, when rewards are distributed, then each team member involved should receive their allocated rewards based on the predefined distribution criteria (either equally or by contribution level).

User interface for viewing earned rewards.

Given a user checks their profile dashboard, when the rewards section is accessed, then the user should see a clear display of all earned rewards along with details such as type, date earned, and associated goals.

Integration of rewards system with existing user profiles.

Given a new reward type is added, when the system processes user rewards, then the rewards should automatically reflect in user profiles without the need for manual updates from admin staff.

Criteria selection for reward distribution logic.

Given the team has set the reward distribution criteria, when a goal is marked as completed, then the system should apply the criteria accurately and log the transaction in the reward history.

Transparency in reward contributions for team members.

Given a reward has been distributed, when team members view their individual contribution details, then they should see a breakdown of how their contributions influenced the reward allocation.

Notification system for reward announcements.

Given that a reward has been distributed, when the distribution is finalized, then team members should receive a notification detailing the reward and congratulating them on their achievement.

Progress Tracking Dashboard

User Story: As a team member, I want to track our progress on collaborative goals in real-time so that I can stay informed and contribute effectively towards achieving our targets.
Description: This requirement entails the creation of a dedicated dashboard that allows teams to track progress towards collaborative goals in real-time. The dashboard should provide visual indicators, such as progress bars and achievement milestones, to keep team members informed about their collective efforts. It should integrate with existing task management features to pull data from task completion, deadlines, and individual contributions. The dashboard not only serves to motivate team members by visualizing their collective achievements but also helps identify areas needing further collaboration and effort. Comprehensive reporting capabilities will allow teams to review their performance over time and adjust strategies accordingly.
Acceptance Criteria: Team members view the Progress Tracking Dashboard to check their collective progress towards collaborative goals during a weekly team meeting.

Given that the user is logged into TaskBuddy and has access to the Progress Tracking Dashboard, when they navigate to the dashboard, then they should see current progress bars for each collaborative goal, showing real-time updates on task completion percentages.

A project manager assesses the team's progress at the end of a sprint using the dashboard to identify areas needing improvement.

Given that the project manager is on the Progress Tracking Dashboard, when they access the reporting section, then they should be able to generate a report that highlights key metrics such as completion rates, bottleneck tasks, and individual contributions over the sprint duration.

Team members receive automated reminders about their contributions to collaborative goals as deadlines approach.

Given that a deadline for a collaborative goal is approaching, when the system checks task completion status, then all relevant team members should receive automated reminders via integrated chat and email notifying them of their outstanding tasks that contribute to the goal.

A team member successfully completes their tasks and observes the influence on their team's progress towards collective goals on the dashboard.

Given that a team member completes a task linked to a collaborative goal, when the task is marked as completed, then the dashboard should reflect an immediate increase in the progress percentage for that goal along with appropriate milestone updates.

The team conducts a retrospective review of their collective performance using the analytics provided by the dashboard.

Given that the team accesses the analytics section of the Progress Tracking Dashboard, when they review past performance metrics, then they should be able to view trends, insights on collaboration effectiveness, and suggestions for strategy improvements.

During a team brainstorming session, members discuss their contributions and the overall team dynamics influenced by gamified goals.

Given that team members are discussing contributions related to gamified collaborative goals, when they refer to the Progress Tracking Dashboard, then they should see a visual representation of their team’s achievements and the rewards that can be unlocked based on their collective progress.

Notification System for Goal Updates

User Story: As a team member, I want to receive notifications about updates to our collaborative goals so that I stay informed and engaged in our teamwork efforts.
Description: This requirement specifies the need for a notification system that alerts team members about updates related to collaborative goals. This includes notifications for goal creation, major changes, reaching milestones, and the achievement of goals. The notifications should be customizable, allowing users to set preferences for how and when they want to receive updates, whether through email, in-app alerts, or other communication channels. A robust notification system is vital for maintaining engagement and ensuring that team members are always aware of ongoing efforts and changes, thus promoting active participation in the collaboration process.
Acceptance Criteria: Notification upon Goal Creation

Given a user creates a new collaborative goal, when the goal is saved, then a notification is sent to all team members about the new goal via their selected communication channel.

Notification for Major Changes to Goals

Given a user makes a significant change to an existing collaborative goal, when the change is saved, then a notification is sent to affected team members according to their preferences.

Notification for Milestone Achievement

Given a collaborative goal reaches a specified milestone, when the milestone is achieved, then a notification is dispatched to all team members celebrating the achievement and outlining next steps.

Customizable Notification Preferences

Given a user accesses their notification settings, when they make changes to how they receive notifications, then these preferences should be saved and applied to all future notifications related to collaborative goals.

In-App Notification for Goal Updates

Given a team member is actively using the TaskBuddy app, when a collaborative goal update occurs, then an in-app notification is displayed immediately to that user.

Email Notification for Goal Achievement

Given a goal is achieved, when the goal is marked complete, then an email notification should be sent to all team members involved in that goal.

Gamification Elements Integration

User Story: As a team leader, I want to integrate gamification elements into our collaborative goals so that team participation is increased through competition and recognition.
Description: This requirement details the integration of various gamification elements into the collaborative goals feature. Elements such as leaderboards, badges, and ongoing performance stats should be included to enhance the user experience and encourage friendly competition among team members. These gamification elements serve to make the process of achieving goals more engaging and to foster a sense of community and challenge within the team. The integration must be seamless, ensuring that these features work in conjunction with existing capabilities of TaskBuddy without causing any disruption to the user experience.
Acceptance Criteria: User accesses the Team Collaboration Goals feature and views the gamified goals available to their team.

Given that the user is logged in and has access to the Team Collaboration Goals feature, when they navigate to the goals page, then they should see an overview of all active gamified goals including progress towards rewards, leaderboards, and badges earned by team members.

Team members complete tasks that contribute towards the gamified goals in the TaskBuddy application.

Given that a team member completes a task linked to a gamified goal, when the task is marked as complete, then the gamification system should automatically update the leaderboard, assign appropriate badges, and reflect updated performance stats for that team member.

A team leader checks the overall progress of the team towards the gamified goals.

Given that a team leader accesses the Team Collaboration Goals dashboard, when they view the progress report, then they should see a clear visual representation of the team’s progress, individual contributions, badges earned, and any rewards that are upcoming or unlocked.

A team member receives a notification for unlocking a reward through the gamified goals feature.

Given that a team member meets the criteria for a reward by completing collaborative tasks, when the reward is unlocked, then the system should send a notification to that member detailing what the reward is and how it was achieved, ensuring it is sent via both in-app and email notification.

The system fails to display the leaderboards correctly when viewed by a team member.

Given that a team member is viewing the leaderboard, when they check the points and ranks of themselves and their teammates, then the leaderboard should reflect accurate and up-to-date values based on the completed tasks and gamified goals.

A user personalizes their gamified goals experience within the TaskBuddy application.

Given that a user is in the settings section of the Team Collaboration Goals feature, when they adjust their preferences for notifications and leaderboard visibility, then those changes should be saved and reflected immediately in the user interface and notifications they receive.

Progress Tracking Dashboard

A dedicated dashboard that visually tracks individual progress in terms of points earned, badges collected, and leaderboards positioned. This feature enhances users' ability to see their accomplishments at a glance, driving motivation and encouraging ongoing participation in the gamified experience.

Requirements

Real-Time Progress Visualization

User Story: As a team member, I want to see my progress in real-time on my dashboard so that I can track my contributions and feel motivated to complete my tasks efficiently.
Description: The Real-Time Progress Visualization requirement enables users to view their task completions and overall contributions on a dynamic dashboard that updates instantly as they make progress. This feature will provide visual indicators such as progress bars, point totals, and graphical representations of task statuses, allowing users to measure their performance and understand where they stand in relation to team goals. It enhances user motivation and engagement by creating an engaging and interactive experience that rewards contributions and highlights achievements, thus promoting a culture of accountability and success within the team.
Acceptance Criteria: User views the Progress Tracking Dashboard after completing several tasks during a workday to evaluate their overall performance and motivation.

Given the user has completed tasks and earned points, When they access the Progress Tracking Dashboard, Then the dashboard must display updated progress bars and total points immediately without delay.

A user collects a badge for completing a milestone in their project. They want to see this badge reflected on their Progress Tracking Dashboard.

Given the user has completed a milestone task, When the badge is awarded, Then the badge must appear on the dashboard within 5 seconds of task completion, indicating the user's progress.

A team member checks their position on the leaderboard during a team meeting to understand their ranking and motivate others.

Given a user accesses the leaderboard section of the Progress Tracking Dashboard, When they view the leaderboard, Then it should display their rank correctly compared to other team members, updating in real time as new tasks are completed.

A user wants to review their recent task completions and contributions to gauge their engagement levels over the past week.

Given the user requests a historical overview of their progress, When the Progress Tracking Dashboard retrieves this data, Then it must show a graphical representation of their task completions and contributions for the past week, with clear metrics indicated.

A project manager wants to verify team members' contributions before the project deadline by checking the Progress Tracking Dashboard.

Given that team members have been working on their tasks, When the project manager accesses the dashboard, Then it should show the total contributions of each team member accurately and up-to-date with the most recent task completions reflected.

Achievement Badges and Points System

User Story: As a user, I want to earn points and badges for completing tasks so that I can have a tangible representation of my achievements and improve my motivation to contribute.
Description: The Achievement Badges and Points System requirement introduces a gamification element to the platform, where users earn badges and points for completing tasks, meeting deadlines, and participating in team activities. The badges will be designed to visually represent various accomplishments and milestones, providing tangible recognition of user efforts. This feature encourages engagement and healthy competition among team members, fostering a sense of achievement and teamwork. It will be integrated with the existing user profiles to display earned badges and points, motivating users to strive for higher levels of productivity.
Acceptance Criteria: User earns a badge for completing a task before the deadline.

Given a user has completed a designated task ahead of the deadline, when the task status is marked as complete, then the user should receive a notification of the badge earned for early completion and see the badge reflected on their profile.

User can view their earned badges on their profile.

Given a user has logged into their TaskBuddy profile, when they navigate to the achievements section, then they should see a visually appealing display of all badges earned along with the corresponding points.

User receives points for participating in team activities.

Given a user has participated in a team meeting or event, when the event concludes and the participation is confirmed, then the user should automatically receive the designated points credited to their account immediately after the event.

Display of leaderboards based on points earned by users.

Given multiple users have been participating in various tasks and activities, when the leaderboard dashboard is accessed, then it should display the top users ranked by points earned, updated in real-time.

User is notified about new badges and points earned after completing a task.

Given a user has completed a task, when the completion is recorded in the system, then the user should receive an immediate notification detailing the new points and badges earned as a result of the completed task.

Users can challenge each other to earn badges for specific tasks.

Given two users agree to challenge each other to complete a specific task, when the task is successfully completed, then both users should receive badges based on the competition outcomes, reflected in their profiles.

Personalized Leaderboard

User Story: As a team member, I want to see how I rank against my peers on a personalized leaderboard so that I can assess my performance and stay motivated to improve.
Description: The Personalized Leaderboard requirement will create an interactive leader board that ranks users based on their earned points, task completions, and achievements. This feature will allow individuals to compare their performance with peers in a friendly and motivating setting, fostering a competitive spirit within the team. The leader board will be customizable, enabling users to filter rankings by timeframes such as weekly, monthly, or project-specific. This will increase user engagement by providing team members with a clear goal to strive towards while also promoting collaboration and camaraderie among team members.
Acceptance Criteria: Users are able to view their rankings on the Personalized Leaderboard after logging into TaskBuddy.

Given the user is logged into TaskBuddy, when they navigate to the Progress Tracking Dashboard, then they should be able to see their current ranking on the Personalized Leaderboard based on their earned points, task completions, and achievements.

Users can filter leaderboard results to see rankings for specific timeframes or projects.

Given the user is viewing the Personalized Leaderboard, when they select a filtering option for weekly, monthly, or project-specific rankings, then the leaderboard should update to display the users' rankings accordingly.

Badges earned by the user should be visibly displayed next to their ranking on the leaderboard.

Given the user is viewing the Personalized Leaderboard, when they look at their profile segment, then they should see all badges they have earned displayed alongside their current rank.

The leaderboard should refresh automatically to reflect real-time changes as users complete tasks and earn points.

Given users are completing tasks, when a task is marked as completed, then the leaderboard should update automatically to reflect the change in points and rankings with no more than a 5-second delay.

Users can access a detailed view of their points and achievements from the leaderboard.

Given the user is on the Personalized Leaderboard, when they click on their name, then they should be redirected to a detailed page showing all their points earned, tasks completed, and badges collected.

The leaderboard should indicate the top 10 users for overall engagement and performance.

Given the user is viewing the Personalized Leaderboard, when they scroll to the top section, then they should see a dedicated segment displaying the top 10 users based on overall points and achievements.

Task Analytics Insights

User Story: As a user, I want to access analytics data about my task performance so that I can identify areas for improvement and enhance my productivity.
Description: The Task Analytics Insights requirement will provide users with actionable analytics on their task performance, highlighting trends, efficiency rates, and areas for growth. Users will gain access to visual reports that summarize their activity over selected periods, showing data such as tasks completed on time, delays, and task complexity ratings. This feature integrates analytics into the user experience and empowers individuals to make informed decisions about their workload management and collaboration strategies, driving personal and team improvement in productivity.
Acceptance Criteria: User accesses the Task Analytics Insights feature after completing a series of tasks over a month to evaluate personal productivity and identify areas of improvement.

Given the user has completed tasks within the selected time frame, when they view the Task Analytics Insights dashboard, then they should see a summary report displaying the total tasks completed on time, delays, and complexity ratings in a graphical format.

A team leader wants to review the progress of their team members and uses the Task Analytics Insights to gather data for a performance meeting.

Given the team leader selects a specific date range, when they access the Task Analytics Insights feature, then they should receive a breakdown of each team member's performance, including metrics such as average task completion time and percentage of on-time deliveries.

A user has recently changed their task management strategies and wants to compare their current performance with previous metrics to assess effectiveness.

Given the user has selected 'Compare with Previous Period' option, when they access the Task Analytics Insights, then they should be able to view side-by-side visual reports of their performance before and after the strategy change.

A user with a limited understanding of analytics accesses the Task Analytics Insights for the first time and needs interpretive guidance on the displayed metrics.

Given the user is on the Task Analytics Insights page, when they hover over any graph or metric, then they should see tooltips or help pop-ups explaining the meaning and significance of each data point.

A user wants to share their Task Analytics Insights report with their supervisor to discuss potential areas for development.

Given the user is viewing their Task Analytics Insights report, when they click on the 'Share' option, then they should be able to successfully send the report via email or through integrated chat within TaskBuddy.

A user wishes to print their Task Analytics Insights for documentation purposes after reviewing their performance over the last quarter.

Given the user has accessed the Task Analytics Insights page, when they click on the 'Print' option, then they should receive a well-formatted printed version of their analytics report that includes all relevant metrics and graphs.

Custom Notification Settings

User Story: As a user, I want to customize my notification settings so that I can receive updates that matter to me without being overwhelmed by too many alerts.
Description: The Custom Notification Settings requirement allows users to tailor their notification preferences related to progress updates, earned rewards, and leaderboard changes. Users can choose to receive alerts for specific milestones, such as achieving a new badge or reaching a certain point threshold. This feature enhances user experience by ensuring individuals receive relevant information without overwhelming them with notifications, making it easier for them to stay engaged with their progress while managing their workflow effectively.
Acceptance Criteria: User sets up custom notifications for milestone achievements within the Progress Tracking Dashboard.

Given that the user is logged into TaskBuddy, when they navigate to the notification settings and select milestones for specific badges, then they should receive push notifications whenever those milestones are achieved.

User modifies their custom notification settings to stop receiving alerts for leaderboard changes.

Given that the user is on the notification settings page, when they deselect the option for leaderboard change notifications, then they should not receive any alerts when their leaderboard position changes.

User receives a notification for reaching a point threshold as per their custom settings.

Given that the user has set a notification preference for reaching a specific point threshold, when they achieve that threshold in the app, then they should receive an in-app notification and email alert confirming the achievement.

User reviews their current notification preferences on the settings page.

Given that the user is on the notification settings page, when they view the current selected options, then all their active notification preferences should be displayed accurately without discrepancies.

User attempts to enable notifications for multiple badges simultaneously.

Given that the user accesses the notification settings, when they select the option to enable notifications for multiple badges at once, then the settings should be updated successfully without errors.

User receives a confirmation when successfully updating their notification settings.

Given that the user has modified their notification settings, when they click the save button, then a confirmation message should appear indicating that their settings have been updated successfully.

User tests their notification settings to ensure they work as expected.

Given that the user has configured their notification settings, when they complete an action that meets the criteria for notification, then the system should generate the appropriate alert in real-time as per the user's customization.

Social Sharing Options

Allow users to share their achievements and leaderboard standings on social media or within their organization. This feature promotes recognition of hard work and boosts morale, while also encouraging others to engage with TaskBuddy to earn similar accolades.

Requirements

Social Media Integration

User Story: As a user, I want to share my achievements on social media platforms so that I can celebrate my progress and inspire others to engage with TaskBuddy.
Description: This requirement involves implementing a seamless integration that allows users to share their achievements and leaderboard standings on popular social media platforms such as Facebook, Twitter, and LinkedIn. It includes features for customizing shared content, enabling users to choose specific accomplishments or statistics they wish to display, and leveraging social media APIs for authenticating user accounts. The benefit of this integration is to increase user engagement and promote TaskBuddy's features through organic social sharing, thereby enhancing visibility and attracting new users. Additionally, it will incorporate privacy settings for users to control what they share, thereby ensuring that sharing options align with user preferences and organizational policies.
Acceptance Criteria: User shares their task completion achievement on Facebook after receiving a notification for completing a significant project milestone.

Given a user has completed a project milestone, When they choose to share their achievement on Facebook, Then the post should include a customizable message, a relevant image, and a link to their TaskBuddy profile.

User wants to share their leaderboard position within their organization but prefers to keep certain stats private.

Given a user is on the leaderboard page, When they click on the share button for their position, Then they should be presented with options to customize the visible statistics and choose what to include in the share post.

User attempts to share their achievement on LinkedIn but encounters issues due to improper authentication.

Given a user is logged into TaskBuddy and clicks to share on LinkedIn, When the authentication fails, Then an error message should indicate the user needs to re-authenticate their LinkedIn account before sharing.

A user shares their task completion via Twitter and wants to track engagement from that post.

Given a user shares their task completion on Twitter, When the post is live, Then the user should be able to view the engagement metrics (likes, retweets, comments) within their TaskBuddy profile.

User wants to share multiple achievements in one post across different social media platforms.

Given a user is on their achievements page, When they select multiple achievements and click to share, Then a single share window should allow them to distribute the selected achievements simultaneously on chosen platforms.

User enters the sharing feature and must review privacy settings before sharing their achievement.

Given a user accesses the sharing options, When they review the privacy settings, Then they should see current settings and options to adjust who can see the shared content before posting.

A user uses the share feature to display their progress on social media and expects it to attract attention to TaskBuddy.

Given a user has successfully shared their progress on any social media platform, When the post is analyzed for engagement, Then there should be a noted increase in user sign-ups or interactions with TaskBuddy as a direct result of the share within one week.

Internal Recognition System

User Story: As a team member, I want to recognize my colleagues' achievements internally so that we can create a supportive and motivating work environment.
Description: This requirement entails creating a feature that allows users to recognize their peers within the organization through tools such as badges, shoutouts, or endorsements. This system will enable users to publicly acknowledge the contributions of their colleagues on their TaskBuddy profiles, fostering a culture of appreciation and collaboration within teams. The recognition points or achievements shared internally will enhance team dynamics and encourage a supportive work environment. This feature will include customizable templates for creating recognitions, allowing managers and team members to tailor their messages of appreciation according to different scenarios.
Acceptance Criteria: User Recognition via Badges

Given a user has completed a significant project and meets the criteria for recognition, when they select the 'Award Badge' option and choose a specific badge to assign, then the badge should be successfully added to their profile and visible to their peers.

Peer Shoutout System

Given a user wants to publicly acknowledge a colleague's contributions, when they enter a shoutout message in the dedicated shoutout section and submit it, then the shoutout should appear on the colleague's profile and be visible to other team members.

Customizable Recognition Templates

Given a manager wants to recognize team members using a custom message, when they select a recognition template and fill in the required fields with the message and recipient details, then the customized recognition should be created and sent successfully to the designated user.

Endorsements Functionality

Given a user wants to endorse a colleague's skills, when they navigate to the colleague's profile and click on the 'Endorse' button, then the endorsement should be recorded and displayed on the colleague's profile along with the endorsing user's name.

Internal Notifications for Recognitions

Given a user has received a recognition (badge, shoutout, or endorsement), when the recognition is created, then the user should receive a notification in their TaskBuddy inbox and via email to inform them of the recognition.

Recognition Leaderboard Display

Given the internal recognition system is live, when a user accesses the leaderboard section, then they should see a ranked list of users based on the total number of recognitions received in the past month.

Social Sharing of Recognitions

Given a user has received a recognition, when they click on the 'Share on Social Media' button, then the recognition should be formatted correctly and published to their selected social media platform with a link back to TaskBuddy.

Leaderboard Feature

User Story: As a user, I want to see a leaderboard of my achievements so that I can track my progress and motivate myself to perform better.
Description: This requirement outlines the creation of a leaderboard that displays users' rankings based on their task completion and achievements within TaskBuddy. This leaderboard will encourage friendly competition among users and promote a higher level of engagement with the platform. The functionality will include filtering options to view rankings by specific time periods or within teams and departments. The leaderboard will also highlight user achievements, such as 'Most Tasks Completed' or 'Top Contributor', driving motivation and providing visibility for hard work. User customization options will allow participants to select their display preferences, fostering a personalized experience.
Acceptance Criteria: Viewing the Leaderboard as a User

Given a user is logged into TaskBuddy, when they navigate to the leaderboard section, then they should see their ranking displayed alongside other users based on tasks completed in the selected timeframe.

Filtering Leaderboard by Time Period

Given a user is on the leaderboard page, when they select a filter option for a specific time period (e.g., weekly, monthly), then the leaderboard should update to only show rankings and achievements within that timeframe.

Highlighting User Achievements

Given a user has completed a notable number of tasks, when they view the leaderboard, then the user should see their achievements highlighted, such as 'Most Tasks Completed' badge next to their name.

Customizing the Leaderboard Display Preferences

Given a user is on the leaderboard page, when they click on the customization option, then they should be able to select what metrics (tasks completed, time spent, etc.) they want to display and save these preferences for future visits.

Sharing Achievements on Social Media

Given a user sees their ranking and achievements on the leaderboard, when they click the share button, then a prompt should allow them to share their achievements on chosen social media platforms with a predefined message and link to TaskBuddy.

No Data in Leaderboard

Given a new user with no completed tasks, when they view the leaderboard, then they should see a message indicating 'No achievements yet, start completing tasks to see your ranking!' instead of an empty leaderboard.

Ranking Display in Team View

Given a user is a team leader navigating to the leaderboard, when they select the option to view team rankings, then they should see a leaderboard that displays only users within their team, sorted by their achievements.

Customizable Sharing Templates

User Story: As a user, I want to use customizable templates for sharing my achievements so that my posts are visually appealing and engaging without requiring design skills.
Description: This requirement refers to the development of customizable templates for users to create their social media posts or internal recognitions quickly. Users will be able to choose from a variety of templates that allow them to personalize their messages, add images, and select which achievements to highlight. The goal is to facilitate an easy yet engaging way for users to share milestones without needing extensive design skills, thereby enhancing their experience and effectiveness in communicating achievements both socially and internally.
Acceptance Criteria: User selects a customizable template for sharing their recent project completion on social media.

Given a user is on the sharing page, when they select a template, then the template should display with pre-filled fields that the user can customize.

User adds personal messages and images to their chosen sharing template before posting.

Given the user is editing their selected template, when they add text and an image, then the changes should save automatically without errors.

User shares their customized post to social media platforms like Facebook or Twitter.

Given the user has completed their customization, when they click the share button, then the post should be successfully uploaded to the selected social media platform with all elements intact.

User receives confirmation after sharing their achievement on social media or internally.

Given a user shares their post, when the action completes, then a success message should appear confirming the post was shared, and they should have the option to view it immediately.

User can preview their social media post before publishing.

Given the user has selected a template and added customizations, when they click the preview button, then a modal should display their post as it will appear on social media.

User can access a library of customizable templates for various achievements.

Given the user navigates to the template library, when they view the available templates, then they should see at least five different templates categorized by type of achievement.

User can edit their past shared posts to update images or messages.

Given the user accesses their shared posts, when they select a past post to edit, then the user should be able to modify the content and re-share the post successfully.

Analytics Dashboard for Sharing Activities

User Story: As a user, I want to see analytics about my sharing activities so that I can understand how well my achievements resonate with my network and make informed decisions about my future sharing.
Description: This requirement involves creating an analytics dashboard that tracks user activities related to sharing their achievements on social media and within the organization. This dashboard will provide users with insights into how many times their achievements have been shared, viewed, or engaged with, helping them understand the impact of their shared content. It also aims to gather data on overall user engagement trends within TaskBuddy, enabling continuous improvement of sharing options based on user interactions.
Acceptance Criteria: User views their analytics dashboard after sharing an achievement on social media.

Given the user has shared an achievement on social media, when they view the analytics dashboard, then the dashboard should display the number of shares, views, and engagements for that achievement.

User filters analytics based on time frame for shared achievements.

Given the user is on the analytics dashboard, when they select a specific date range, then only the achievements shared within that time frame should be displayed along with their respective metrics.

User receives a notification when their achievement is engaged with.

Given the user has shared an achievement, when another user interacts with that shared post, then the original user should receive a notification detailing the interaction type (like, comment, share).

User requests a report of engagement metrics for a specific achievement.

Given the user is on the analytics dashboard, when they click on an achievement, then a detailed report should generate showing engagement metrics such as shares, comments, and reactions.

User compares their social sharing engagement metrics with team members.

Given there are multiple users within the same organization, when the user accesses the comparison feature, then they should see a side-by-side comparison of sharing metrics against selected team members.

User aims to improve their sharing strategy based on analytics insights.

Given the user has reviewed their analytics dashboard, when they identify their least performing achievements, then they should be able to click for suggestions on how to enhance future sharing based on historical engagement data.

Smart Alert Prioritization

This feature analyzes user behavior and interaction patterns to prioritize notifications based on urgency and relevance. With Smart Alert Prioritization, users will only receive alerts that matter most at any given time, significantly reducing distractions and enhancing focus on critical tasks.

Requirements

User Interaction Tracking

User Story: As a project manager, I want the system to track user interactions so that I can receive personalized notifications based on real usage patterns.
Description: This requirement focuses on implementing a system that diligently logs user interactions within TaskBuddy. By capturing data on how users engage with task assignments, notifications, and other relevant features, the goal is to build a comprehensive profile for each user. This data will be pivotal for analyzing behavior patterns over time, which is essential for the Smart Alert Prioritization feature. A well-defined tracking system will not only ensure accurate data collection but also enhance the personalization of notifications, ultimately improving user experience.
Acceptance Criteria: User Interaction Tracking for Notification Settings Adjustment

Given a user who has interacted with various notifications, when they adjust their notification settings, then the tracking system should log the user's interactions and settings changes accurately within a 5-minute window.

Behavior Pattern Analysis for Smart Alerts

Given a user has used TaskBuddy for at least one month, when the system analyzes their interaction data, then it should correctly identify the top three types of notifications the user engages with most frequently.

Real-Time Interaction Logging During Task Assignment

Given a user is assigning a task to a team member, when the user clicks 'Assign', then the system should log the task assignment and the time of interaction instantaneously without any delay.

User Interaction Data Compilation for Reporting

Given the user interaction data collected over a month, when a report is generated, then it should provide an accurate summary of user interactions categorized by type, including task views, notifications clicked, and settings adjusted.

Personalization of Notification Based on Interaction History

Given a user interacts with notifications frequently about task deadlines, when a new notification is sent out about an upcoming deadline, then the system should prioritize this notification to be displayed first based on the user's previous interactions.

Urgency Algorithm Development

User Story: As a user, I want an intelligent system that prioritizes my notifications based on urgency so that I can stay focused and manage my tasks more effectively.
Description: This requirement entails developing a sophisticated algorithm that evaluates and categorizes alerts based on urgency and relevance. The algorithm will use machine learning techniques to analyze the gathered interaction data, distinguishing between high-priority tasks needing immediate attention and lower-priority tasks that can be deferred. The successful implementation of this algorithm is crucial for ensuring that users receive alerts that truly matter, minimizing distractions and enabling them to focus on critical work.
Acceptance Criteria: User receives alerts through the TaskBuddy app during a busy workday where multiple tasks are active and deadlines are approaching.

Given a user with multiple simultaneous tasks, when new alerts come in, then the Smart Alert Prioritization algorithm must categorize and display alerts in descending order of urgency, ensuring the highest urgency alerts appear first.

A project manager is reviewing the effectiveness of the Smart Alert Prioritization feature during a team meeting.

Given the project manager accesses the analytics dashboard, when reviewing the alerts received over the past week, then at least 90% of all alerts reviewed must have been categorized correctly based on their urgency and relevance according to user-defined criteria.

A user turns on focus mode during prolonged project work to minimize distractions from notifications.

Given that the user has activated focus mode, when alerts are triggered, then the system must limit notifications to only those categorized as high-priority, with a maximum of one notification every 30 minutes for lower-priority alerts.

An end-user frequently interacts with assigned tasks and engages with alerts in TaskBuddy as part of their daily workflow.

Given the user continues to engage with alerts, when the system collects data over a designated period, then the accuracy of the algorithm must improve by at least 20% in distinguishing between high and low-priority alerts based on subsequent user interactions.

A new user starts using TaskBuddy for the first time and is setting up their alert preferences.

Given the user is setting up their preferences, when they define their criteria for alerts, then the algorithm must allow real-time adjustments to the settings and reflect those adjustments immediately in the alert prioritization.

A team leader is evaluating the collaboration workflow within TaskBuddy after the introduction of Smart Alert Prioritization.

Given the team leader reviews collaboration effectiveness, when comparing the number of distractions reported before and after the implementation of Smart Alert Prioritization, then there must be a reduction of at least 30% in reported distractions from alerts.

Users are providing feedback on the Smart Alert Prioritization after a week of use to improve the algorithm.

Given that users have provided feedback, when analyzing the feedback data, then at least 80% of users must indicate satisfaction with the prioritization's relevance and helpfulness in managing their tasks effectively.

Notification Customization Options

User Story: As a user, I want to customize my notification settings so that I can receive alerts in a way that best suits my working style.
Description: This requirement is about providing users with customizable settings to manage their notification preferences. Users will be able to define their notification thresholds, toggle specific types of alerts on or off, and set preferences for how they receive notifications (e.g., email, in-app, etc.). This capability will empower users to take control of their task alerts and reduce unnecessary distractions, enhancing productivity by allowing them to tailor their alert experience to their needs.
Acceptance Criteria: User is customizing their notification preferences from the settings menu in TaskBuddy.

Given the user is logged into TaskBuddy, when they navigate to the settings menu and select 'Notification Preferences', then they must be presented with options to toggle different types of alerts on or off, define notification thresholds, and choose how to receive notifications.

User adjusts their notification settings to reduce the number of alert emails they receive.

Given the user has accessed the notification preferences, when they toggle off the 'Email Alerts' option and save changes, then they should no longer receive email notifications for the disabled alert types.

User sets a notification threshold to receive alerts only for critical tasks.

Given the user is in the notification settings, when they set their notification threshold to 'Critical Only' and save the changes, then they will only receive alerts tagged as critical in the project management tool.

User is testing the notification settings after customizing their preferences.

Given the user has customized their notification settings, when they complete a critical task and an associated alert is triggered, then the user must receive the alert through their selected notification method (e.g., in-app or SMS) without receiving email alerts if that option was toggled off.

User is verifying that notification preferences are saved and persistent after logging out and back in.

Given the user has adjusted their notification preferences, when they log out of TaskBuddy and log back in, then the system must retain the user's previous settings for notification thresholds and alert types.

User wants to see a summary of their notification settings for better understanding.

Given the user is in the notification preferences section, when they click on 'View Summary', then a summary screen must display all current notification preferences including which alerts are activated and their delivery methods.

Intuitive Alert Interface

User Story: As a user, I want my notifications to be organized in an easy-to-understand manner so that I can quickly see my most critical tasks without feeling overwhelmed.
Description: This requirement calls for designing an intuitive and visually appealing alert interface that displays the prioritized notifications to users. The UI will present alerts in a clear hierarchy, with high-urgency tasks prominent and easily accessible. The interface must be user-friendly and integrate seamlessly with TaskBuddy’s existing design framework, ensuring that all users, regardless of their technical proficiency, can easily navigate and respond to alerts swiftly, thereby enhancing their overall productivity and effectiveness.
Acceptance Criteria: User receives a high-urgency alert about an approaching project deadline during their daily task review in TaskBuddy.

Given a user is logged into TaskBuddy,When a project deadline is within 24 hours,Then the user should receive a high-urgency alert displayed prominently in the alert interface.

A user experiences a mix of low and high-urgency alerts while working on a task in TaskBuddy.

Given a user has multiple alerts queued,When the Smart Alert Prioritization feature processes the alerts,Then the high-urgency alerts should be displayed first, minimizing visible low-urgency alerts until the high-urgency alerts are acknowledged.

The alert interface is tested for ease of navigation and response during a team meeting.

Given multiple users are in a team meeting discussing alerts,When a user opens the alert interface,Then all high-urgency alerts should be accessible within two clicks from the main dashboard to enhance response time.

Users customize their alert preferences in TaskBuddy's settings.

Given a user accesses the alert settings,When the user adjusts the frequency and type of alerts,Then the alert interface must reflect the updated preferences without delay, ensuring relevance of notifications.

An accessibility review of the alert interface is conducted for users with varying levels of technical proficiency.

Given diverse user profiles are represented,When users interact with the alert interface,Then at least 90% of users should report that they can intuitively understand and navigate the priorities of the alerts with no additional training required.

The impact of the Smart Alert Prioritization feature on user productivity is evaluated over a month-long period.

Given users have utilized the prioritized alert interface for one month,When productivity metrics are analyzed,Then there should be a noticeable improvement in task completion rates and fewer distractions reported by users, as assessed through surveys.

Feedback Mechanism for Alert Relevance

User Story: As a user, I want to give feedback on the alerts I receive so that the system can learn and improve the relevance of my notifications over time.
Description: This requirement involves implementing a feedback mechanism that allows users to mark notifications as relevant or irrelevant. This feedback will be invaluable for fine-tuning the Smart Alert Prioritization system, helping to continuously improve the algorithm by incorporating user experiences and preferences over time. By enabling users to provide input on the notifications they receive, the system can adapt and better serve their needs, ultimately leading to higher satisfaction and efficiency.
Acceptance Criteria: User marks an alert as relevant after evaluating its content and urgency in their dashboard.

Given a user is logged in, when they view a notification and select 'Mark as Relevant', then the system should log this feedback and adjust future alerts accordingly.

User marks an alert as irrelevant during a busy work session without exploring additional context.

Given a user is logged in, when they select 'Mark as Irrelevant' on a notification, then the system should record this action and ensure similar alerts appear less frequently in the future.

User receives a summary of their feedback on alerts at the end of the week through an integrated analytics dashboard.

Given the user has provided feedback on at least five alerts, when they access their dashboard, then they should see a summary report of their marked relevant and irrelevant alerts.

System prompts the user periodically to provide feedback on the relevance of recent alerts.

Given a user has not provided feedback in the last seven days, when they log in, then the system should display a prompt advising them to review and give feedback on their recent alerts.

User's feedback on notification relevance is used to train and update the alert prioritization algorithm.

Given the user has marked at least ten alerts relevant or irrelevant, when the algorithm runs its periodic training, then it should incorporate the user's feedback to modify future alert priorities.

User can view and modify their feedback on past alerts to refine their preferences further.

Given a user wants to review their feedback history, when they navigate to the feedback section, then they should be able to view all past feedback and have the option to edit it.

User reports that the alert prioritization has improved based on recent feedback interactions.

Given the user has interacted with the feedback mechanism, when they are asked about their satisfaction with alert prioritization, then they should indicate an increase in relevance for received alerts in at least 80% of cases.

Contextual Notification Summaries

Contextual Notification Summaries provide users with concise overviews of notifications based on their current activities or projects. Instead of receiving multiple notifications separately, users will receive blended summaries that highlight essential updates, deadlines, and task changes relevant to their ongoing work.

Requirements

Dynamic Notification Aggregation

User Story: As a project manager, I want to receive a summary of notifications tailored to my current project activities, so that I can quickly understand the status of my tasks and make relevant decisions without getting overwhelmed by constant alerts.
Description: Dynamic Notification Aggregation will consolidate and summarize notifications relevant to the user's current projects or tasks. Instead of receiving numerous individual notifications that may lead to information overload, users will receive a single, succinct summary that blends together key updates, deadlines, and task modifications in real-time. This functionality not only helps users stay organized but also enhances their efficiency by reducing distractions and allowing them to focus on priority tasks. The implementation will require integrating user activity tracking with the notification system to ensure that the summaries are always contextually relevant and timely, thus improving user satisfaction and engagement.
Acceptance Criteria: User receives a contextual summary of notifications relevant to a high-priority project during a scheduled team meeting.

Given the user is working on a high-priority project, When a deadline change occurs, Then the user should receive a summary notification that includes the updated deadline and any associated tasks.

User transitions between different projects and receives updates relevant to the current project they are working on.

Given the user switches to a different project, When the user opens the project board, Then the user should see notification summaries that only include updates related to the current project.

User has multiple tasks due on the same day and wants to ensure they are aware of all changes or updates prior to starting their work.

Given multiple task updates occur on the same day, When the user checks their notifications, Then they should receive a single summary that aggregates all relevant updates including task modifications and deadlines.

User receives a notification summary when logging into TaskBuddy after a period of inactivity.

Given the user has been inactive for more than 24 hours, When the user logs back into TaskBuddy, Then they should receive a contextual notification summary of important updates since their last login.

User is collaborating with teammates on a project and needs to stay informed about their changes in real-time.

Given the user is in a collaborative project, When a teammate makes a change to a task, Then the user should receive an immediate summary notification that highlights this change.

User wants to customize notification preferences to filter which updates appear in their summaries.

Given the user is in the notification settings, When they select their preferences for specific types of updates, Then future notification summaries should reflect these preferences accurately.

User Activity Tracking

User Story: As a team member, I want the application to recognize my recent work so that I can receive relevant updates and notifications without having to sift through irrelevant information.
Description: User Activity Tracking will monitor and log user interactions with the application to provide insights into recent activities and areas of focus. This feature plays a critical role in enabling the Contextual Notification Summaries functionality, as it will inform the system about which tasks and projects the user is currently engaged with. By accurately capturing activity patterns, the system can tailor notifications and other alerts to match user priorities. This feature will enhance user experience by preventing unnecessary distractions and ensuring that users receive the most pertinent information when they need it. Implementation will involve defining the types of activities to be tracked and developing a lightweight tracking system that operates seamlessly in the background.
Acceptance Criteria: User Activity Tracking for Notification Contextualization

Given a user is actively engaging with a task on TaskBuddy, when they interact with the application, then the system should log the specific task ID, user ID, and timestamp of each interaction in real-time.

Tracking Relevant User Activities for Notifications

Given multiple projects a user is involved with, when the user performs an action on any project, then only the relevant project tasks and notifications should be captured and summarized for that user.

Notification Summary Generation Based on Activity Logs

Given logged user activities for a specified time frame, when the system processes the activity log, then it should generate a contextual notification summary that includes all relevant task updates and deadlines for the user.

Monitoring System Performance During User Activity Tracking

Given that user activity tracking is implemented, when multiple users are simultaneously interacting with the application, then the system must maintain a response time of under 2 seconds for logging and notifying events.

User Preferences for Notification Summaries

Given a user accesses their notification settings, when they enable or disable specific types of notifications, then the system should adjust the type and frequency of contextual notification summaries accordingly.

User Engagement Analysis Through Activity Tracking

Given the system is continuously tracking user activities, when the analysis report is generated, then it should accurately reflect user engagement levels with each project and task based on the logged data.

Real-time Updates on Task Changes for Active Projects

Given that a task is updated while a user is currently viewing the project, when the update occurs, then the user should immediately receive a contextual notification summarizing the task change without needing to refresh the page.

Customizable Notification Preferences

User Story: As an individual user, I want to customize my notification settings so that I can manage my alerts based on my work preferences and avoid unnecessary interruptions.
Description: Customizable Notification Preferences will provide users with the ability to tailor their notification settings according to their unique work styles and preferences. Users will be able to specify how they wish to receive notifications (e.g., via email, in-app alerts, or mobile push notifications), as well as the types of notifications they want to consolidate in their Contextual Notification Summaries. This feature is vital for enhancing user control over their interactions with the platform, allowing them to minimize distractions and streamline their workflow. The implementation will require an intuitive settings interface that allows for easy configuration and saves user preferences for future sessions.
Acceptance Criteria: User configures notification preferences through the settings interface for the first time, selecting preferred notification methods and types of summaries.

Given the user is logged into TaskBuddy, When they navigate to the notification settings, Then they can select from multiple notification methods (email, in-app alerts, mobile push) and specify the types of notifications to include in Contextual Notification Summaries.

User revisits notification settings to modify their preferences after initial configuration.

Given the user has previously configured their notification preferences, When they access the notification settings, Then they should see their current preferences populated in the interface, allowing them to make changes as needed.

User opts to receive notifications only via in-app alerts and includes specific task updates in their Contextual Notification Summaries.

Given the user has selected in-app alerts as their notification method, When a relevant task update occurs, Then the user receives a consolidated alert in the app summarizing the updates and deadlines related to their ongoing tasks.

User saves their notification preferences and then logs out and back into TaskBuddy to ensure settings are retained.

Given the user configures their notification preferences and clicks 'Save', When they log out and then log back in, Then their previous notification settings under 'Preferences' should reflect the saved configurations accurately.

User wants to receive summarized notifications that only include updates from specific projects.

Given the user is logged into TaskBuddy and accesses their notification settings, When they select specific projects to receive updates from, Then the Contextual Notification Summaries should only include notifications relevant to those selected projects.

User tests the notification system by triggering notifications and checking if the contextual summaries reflect the latest updates.

Given the user has configured their notification settings, When a user triggers notifications (e.g., changes in tasks or deadlines), Then the user should receive a Contextual Notification Summary reflecting all relevant updates in real-time.

AI-Powered Notification Insights

User Story: As a user, I want the application to learn my preferences over time so that I receive notifications that are most relevant to my needs, thereby optimizing my productivity.
Description: AI-Powered Notification Insights will leverage machine learning algorithms to analyze user behaviors and preferences over time, optimizing the Contextual Notification Summaries based on past interactions. This feature aims to predict what kind of notifications will be most beneficial for users at different points in their workflow, enhancing the relevance and timing of delivered updates. The integration of AI will ensure that users are kept informed without feeling overwhelmed by information, adapting notification deliveries to align with their work habits. This capability will involve building a robust machine learning framework and dataset to continuously improve the notification system's accuracy and user satisfaction.
Acceptance Criteria: User receiving combined notification summaries based on their active tasks throughout their workday, observing the relevant updates without feeling overwhelmed.

Given a user is actively working on multiple tasks, when they check their notifications, then they should receive a single summary that consolidates notifications related to their active tasks and highlights key updates, changes, and deadlines.

User interactions with notifications to assess their relevance and effectiveness in real-time as they work on tasks.

Given a user receives a notification summary, when they interact with the notifications (e.g., click, dismiss), then the system should accurately track these interactions to refine future notification summaries based on user preferences and behaviors.

User workload changes dynamically throughout the week, affecting their notification needs and preferences.

Given a user has varying tasks prioritized during the week, when it’s the start of a new workday, then the system should analyze past interactions and adjust the contextual notification summaries to present the most relevant updates according to their current workload.

User has specific preferences for notification types and timing based on their work habits.

Given a user has set preferences for what types of notifications they prioritize, when they receive notification summaries, then the system should reflect these preferences in the summary content, only including notifications that match their settings.

User evaluates the effectiveness of notification insights during a feedback session.

Given a user participates in a feedback session about the AI-Powered Notification Insights, when they provide input on the relevance and timing of received notifications, then their feedback should contribute to the ongoing training and improvement of the machine learning algorithms used in the system.

New users onboarding to TaskBuddy utilize the notification summary feature.

Given a new user sets up their profile and preferences, when they start using TaskBuddy, then they should receive an introductory summary of notifications that align with their initial tasks and projects as suggested by the AI system.

User accesses their historical notification data to reflect on their task management effectiveness over time.

Given a user wants to evaluate their past notification summaries, when they access the analytics dashboard, then they should see a comprehensive overview of notifications received over the past month, including insights on task completion rates and responsiveness to notifications.

Notification History Log

User Story: As a user, I want to see a history of all my notifications so that I can keep track of any important updates or changes I may have missed throughout my projects.
Description: The Notification History Log will maintain a record of all notifications received by the user, allowing them to review past updates and alerts. This feature is crucial for users who may have missed alerts but need to track changes or deadlines relevant to ongoing projects. It will facilitate better project management by ensuring that users can reference missed notifications at any time. The log will also have filtering options, enabling users to search by project, date, or type of notification for easier retrieval. Implementation will require a well-structured database and a user-friendly interface for accessing and sorting past notifications efficiently.
Acceptance Criteria: User reviews notification history for the past week to track deadlines and updates.

Given the user navigates to the Notification History Log, when they select the date filter for the past week, then the log displays all notifications received during that time period, clearly indicating the project and type of notification.

User searches for a specific type of notification to find past alerts about a project.

Given the user enters a project name in the search bar of the Notification History Log, when they click the search button, then the log displays all notifications related to that project, sorted by date received.

User accesses the Notification History Log and encounters a notification they want to revisit.

Given the user clicks on a notification in the Notification History Log, when they view the details of that notification, then they should see a complete overview including the original message, date received, and related task or project.

User needs to filter notifications by type to find urgent updates.

Given the user selects the filter option for 'urgent' notifications from the drop-down menu, when they apply this filter, then the log should only display notifications categorized as urgent, along with their timestamps.

User wants to ensure that missed notifications are highlighted in their history log for easy identification.

Given the user accesses the Notification History Log, when the log is displayed, then notifications that were missed should be visually distinct (e.g., highlighted in red) compared to those that were acknowledged.

User checks the notification history log to confirm all alerts have been recorded.

Given the user should receive a confirmation that the log is successfully capturing and saving new notifications, when they access the log after receiving a new notification, then the new notification should appear at the top of the list with the correct timestamp and details.

Personalized Reminder Settings

This feature allows users to customize their reminder preferences, setting specific times and types of notifications they wish to receive for different projects or tasks. Personalized Reminder Settings ensure that users are notified when it matters most to them, enhancing organization and reducing unnecessary interruptions.

Requirements

Custom Notification Tones

User Story: As a team member, I want to customize my notification sounds for reminders, so that I can easily distinguish between different types of alerts and prioritize my focus effectively.
Description: This requirement focuses on enabling users to select different notification tones for various types of reminders within the Personalized Reminder Settings feature. By allowing users to customize their notification sounds, we enhance user engagement and facilitate quicker recognition of important alerts. Users can choose tones that are distinctive or more subtle, catering to their individual preferences and work environments. This functionality will integrate seamlessly within the existing reminder system, ensuring that users can enjoy a more personalized and user-friendly experience as they manage their tasks and projects effectively.
Acceptance Criteria: User selects a notification tone for task reminders in the Personalized Reminder Settings within TaskBuddy.

Given a user is accessing the Personalized Reminder Settings, when the user selects the notification tone for task reminders, then the selected tone should be saved and a confirmation message should be displayed.

User changes their selected notification tone for project reminders in TaskBuddy.

Given a user has previously selected a notification tone for project reminders, when the user changes the tone, then the new tone should be updated in the settings and a confirmation message displayed to the user.

User receives a reminder with a customized notification tone for a task in TaskBuddy.

Given a user has set a specific notification tone for a task reminder, when the scheduled reminder time is reached, then the task reminder should play the selected notification tone, ensuring that it is distinct and recognizable.

User attempts to set a notification tone but exceeds the allowed selection range in TaskBuddy.

Given a user accesses the notification tone selection, when they attempt to select a tone beyond the allowed range, then an error message should be displayed, and the selection should not be saved.

User needs to easily identify and preview notification tones before selection in TaskBuddy.

Given a user is on the notification tone selection screen, when the user clicks on each tone option, then a preview of the tone should play, allowing users to make an informed choice.

User wants to revert a notification tone back to the default setting in TaskBuddy.

Given a user has changed their notification tone to a custom tone, when the user selects the option to revert to the default tone, then the notification tone should reset to the default setting and a confirmation message should be provided.

User wants to enable or disable notification sounds for task reminders in TaskBuddy.

Given a user has access to the Personalized Reminder Settings, when the user toggles the option for enabling/disabling notification sounds, then the system should update the settings accordingly and reflect the change immediately in the user interface.

Snooze Reminders

User Story: As a user, I want to snooze my reminders for a specified time, so that I can focus on my current tasks without missing important notifications later.
Description: This requirement involves adding a snooze feature to reminders, allowing users to temporarily defer notifications for a set period. Users can choose to snooze specific reminders, which aids in reducing distractions while still ensuring that they will receive the reminder again after a short duration. This feature is crucial for enhancing user control over their notifications, leading to improved task management without overwhelming the user with constant alerts. It will integrate into the existing reminder architecture, preserving user settings and ensuring that snoozed reminders are easily accessed once reactivated.
Acceptance Criteria: User snoozes a reminder for a task due in one hour and wants to set it for an additional 15 minutes.

Given the user has a reminder set for a task, when they select the 'snooze' option and choose 15 minutes, then the reminder should be deferred and trigger again after 15 minutes.

User wants to snooze multiple reminders for different tasks each set for different times.

Given the user has multiple active reminders, when they snooze each for a specified period, then all reminders should be deferred accordingly without conflicts.

User snoozes a reminder and wants to ensure the original notification time remains intact after the snooze period expires.

Given a reminder is snoozed for a specific duration, when the snooze period elapses, then the original reminder notification should appear without any changes to the original notification time.

User wants to see a list of all snoozed reminders at any time.

Given the user has snoozed reminders, when they access the 'Snoozed Reminders' section, then all snoozed reminders should be displayed in chronological order with their snooze duration.

User attempts to unsnooze a reminder before the snooze period ends.

Given a reminder is snoozed, when the user selects 'unsnooze', then the reminder should immediately trigger the notification irrespective of the original snooze time.

User alters the snooze time for an active reminder.

Given a reminder is currently snoozed, when the user chooses to change the snooze duration, then the reminder should update to the new snooze time and retain the original intended reminder time after the new duration.

User wants to receive a summary of snoozed reminders at the end of the day.

Given the user has snoozed reminders throughout the day, when the day ends, they should receive a summary notification of all snoozed reminders that were not completed, along with their original due times.

Project-Specific Reminder Categories

User Story: As a project manager, I want to categorize my reminders by project, so that I can quickly focus on relevant tasks without feeling overwhelmed by mixed notifications.
Description: This requirement entails the creation of customizable categories for reminders based on specific projects or task types. Users can group reminders into different categories, making it easier to manage and visualize tasks related to each project. This feature will enhance organization, enabling users to filter notifications based on urgency and relevance to their current priorities. By integrating with the existing project management system, users will be able to assign reminders to categories seamlessly, facilitating better workflow and reducing the chances of overlooking critical deadlines.
Acceptance Criteria: User wants to create different reminder categories for ongoing projects, allowing them to classify reminders based on project names, deadlines, and types of tasks assigned to team members.

Given the user is logged into TaskBuddy, when they navigate to the reminder settings page, then they should be able to create, edit, and delete categories for project-specific reminders.

A user wishes to assign reminders to specific categories for different projects to enhance task management and organization.

Given multiple reminder categories are created, when the user sets reminders for tasks, then each reminder must be assignable to any of the existing project-specific categories.

Team members are collaborating on a project and need to receive reminders specific to tasks that are categorized appropriately to avoid confusion.

Given the user has set reminders for tasks assigned to different category filters, when the reminder notifications are sent, then they should only display relevant tasks based on the user's selected category filter.

A user wants to test if the reminders appear correctly in the dashboard based on categories they have created.

Given reminders have been set and categorized, when the user views their dashboard, then reminders must display under the correct project-specific categories as per user settings.

Users want to receive notifications at times they specify for different categories to ensure relevance and timeliness of reminders.

Given reminders are categorized, when the user sets specific times for each category notification, then reminders should trigger notifications at the scheduled times as per user-defined settings.

A user decides to change the name of a reminder category to better reflect their project's needs.

Given a user is on the reminder settings page, when they select a category and choose to edit it, then the category name must update correctly, reflecting the new name in all relevant areas of the application.

Recurring Reminders

User Story: As a user, I want to set up recurring reminders for tasks, so that I don’t have to manually create reminders for things I do regularly.
Description: This requirement is designed to provide users with the ability to set recurring reminders, so they can automate notifications for tasks that happen regularly. Users can customize the frequency—for instance, daily, weekly, or monthly—ensuring that they remain aware of essential tasks without needing to input the same reminder multiple times. By integrating the recurring reminder functionality into the existing reminder system, users can save time and improve compliance with routine tasks, ultimately enhancing their overall productivity.
Acceptance Criteria: User sets a daily recurring reminder for a task due every weekday at 9 AM.

Given that the user has selected a task and chosen to set a recurring reminder for that task, when the user specifies a daily frequency and selects '9 AM' as the time, then a reminder should be sent to the user at 9 AM every weekday for that task.

User modifies a weekly recurring reminder to change the time from 2 PM to 3 PM.

Given that the user has an existing weekly reminder set for 2 PM, when the user updates the time to 3 PM, then the system should reflect the change and send the reminder at 3 PM every week moving forward.

User tries to set a monthly recurring reminder for the last Friday of each month.

Given that the user selects the option to set a monthly reminder and specifies 'last Friday' as the criteria, when the user saves the reminder, then the system should create a reminder for the last Friday of each month accordingly.

User receives a notification for a recurring task on the scheduled reminder time.

Given that the user has set a recurring reminder for a task, when the reminder time occurs, then the user should receive a notification on their device as configured in their personalized reminder settings.

User attempts to delete a recurring reminder.

Given that the user has an active recurring reminder set, when the user chooses to delete that reminder, then the system should remove all instances of that reminder from the user's notifications.

User checks the analytics dashboard for reminders and sees a count of missed and completed reminders.

Given that the user has set multiple recurring reminders, when the user accesses the analytics dashboard, then the dashboard should display the number of completed reminders and the number of missed reminders for the selected time period.

Integration with Calendar Applications

User Story: As a user, I want to integrate TaskBuddy reminders with my calendar apps, so that all my notifications are consolidated in one place, making it easier to manage my schedule.
Description: This requirement involves establishing integration between TaskBuddy's reminder settings and external calendar applications, such as Google Calendar or Outlook. Users will be able to sync their personalized reminders with their preferred calendar tools, ensuring that they receive notifications across multiple platforms. This integration is vital for creating a cohesive scheduling experience, enabling users to keep everything centralized without having to switch between applications. The reminder settings will sync seamlessly, ensuring any changes made within TaskBuddy are reflected in the linked calendar application.
Acceptance Criteria: User syncs TaskBuddy reminder settings with their Google Calendar.

Given that a user has set personalized reminders in TaskBuddy, when they connect their Google Calendar through the integration settings, then all reminders should appear in their Google Calendar at the specified times automatically.

User updates a TaskBuddy reminder that reflects immediately in the calendar.

Given that a user has an existing reminder set in TaskBuddy, when the user updates the time of the reminder, then the change should be instantaneously reflected in the integrated calendar application.

User disconnects the calendar integration and ensures reminders are not sent to calendars.

Given that a user has previously synced their TaskBuddy reminders with an external calendar, when they disconnect the integration, then no further reminders should be sent to the calendar in question.

User checks notifications in the calendar app based on their TaskBuddy settings.

Given that a user has enabled notifications for reminders in both TaskBuddy and their external calendar, when a reminder is triggered, then the user should receive a notification in the external calendar app according to their preferences.

Multiple users sync their TaskBuddy settings to the same calendar application.

Given that multiple users from the same organization use TaskBuddy and integrate with an external calendar, when they each set reminders, then their reminders should be distinctly visible in the shared calendar without overlap or confusion.

User wants to customize reminder settings for different projects in TaskBuddy linked to their calendar.

Given a user has different projects with unique reminder settings in TaskBuddy, when they sync their project-specific reminders, then each project should maintain its individualized notification schedule in the calendar application.

User tests the integration setup for the first time.

Given that a new user sets up the integration with an external calendar for the first time, when they complete the integration process, then they should receive a confirmation message and see an option to customize their reminder preferences within TaskBuddy.

AI-Driven Insights

AI-Driven Insights offer users suggestions and tips based on their notification interactions and task management patterns. This feature not only delivers relevant alerts but also provides actionable insights to help users improve their productivity and time management based on historical data.

Requirements

Predictive Task Recommendations

User Story: As a busy project manager, I want predictive suggestions for my tasks so that I can prioritize my workload more effectively and ensure crucial deadlines are met without constant manual tracking.
Description: The Predictive Task Recommendations feature will utilize machine learning algorithms to analyze user behavior and historical task completion data. By identifying patterns in how users interact with their tasks and projects, the system will provide tailored recommendations for upcoming tasks, prioritization suggestions, and potential deadlines. This functionality aims to assist users in making informed decisions regarding their task management, helping them to become more proactive in their approach to work. The benefit of this feature is that it not only helps in improving productivity but also reduces the cognitive load on users by automating decision-making processes based on empirical data.
Acceptance Criteria: User receives predictive task recommendations based on their recent task interactions.

Given a user with prior task interactions, When the user logs in to TaskBuddy, Then they should see a list of predictive task recommendations tailored to their previous behavior.

User interacts with the predictive task recommendations to prioritize tasks effectively.

Given that predictive task recommendations are displayed, When the user selects a recommendation, Then the system should update the task's priority and display it on the user's Kanban board.

User receives actionable insights about upcoming deadlines based on historical task completion patterns.

Given a set of completed tasks, When the user requests insights for upcoming tasks, Then the system should present deadlines and recommendations influenced by past completion times.

The AI-driven recommendations improve user productivity over time.

Given a user who has employed the predictive task recommendations for one month, When the user reviews their productivity metrics, Then there should be a measurable improvement shown in completed tasks and time management efficiency.

User opts to customize the parameters for receiving predictive task recommendations.

Given a user in their settings menu, When the user changes their task preferences, Then the predictive task recommendations should adjust according to the new parameters provided by the user.

User feedback is collected after receiving predictive task recommendations to improve the algorithm.

Given a user who has received multiple predictive task recommendations, When the user provides feedback on these recommendations, Then the system should log the feedback and adjust future recommendations accordingly based on user input.

Enhanced Analytics Dashboard

User Story: As a team leader, I want an enhanced analytics dashboard so that I can visualize my team's productivity trends and identify areas for improvement in our project management workflow.
Description: The Enhanced Analytics Dashboard will provide users with in-depth insights into their task management efficiency through advanced analytics tools. It will showcase key performance indicators (KPIs) such as average task completion time, overdue tasks, and team member contributions. Additionally, the dashboard will include data visualization elements, such as graphs and charts, to help users easily identify trends over time. This feature aims to empower users by giving them access to important data, allowing for informed decision-making and strategic planning tailored to improve team productivity.
Acceptance Criteria: User accesses the Enhanced Analytics Dashboard after completing a series of tasks to review their performance over the past week.

Given the user has completed at least 5 tasks in the past week, when they access the Enhanced Analytics Dashboard, then the dashboard should display the average task completion time, the number of overdue tasks, and individual team member contributions.

A manager wants to evaluate team performance using the Enhanced Analytics Dashboard during a weekly review meeting.

Given the manager is in the review meeting and has selected the analytics dashboard, when they view the dashboard, then they should see visual representations of key performance indicators (KPIs) in the form of graphs and charts that can be interacted with for deeper insights.

A user wants to track their progress on overdue tasks using the Enhanced Analytics Dashboard.

Given the user has overdue tasks, when they access the Enhanced Analytics Dashboard, then the dashboard should prominently display the count of overdue tasks and provide suggestions for managing them effectively.

A project leader needs to identify trends in task completion times over the last month.

Given the project leader selects the time period as the last month on the Enhanced Analytics Dashboard, when they view the analytics, then the dashboard should display a trend line graph illustrating changes in average task completion times over that period.

An employee interacts with the Enhanced Analytics Dashboard to seek insights for improving their productivity.

Given the employee accesses their individual performance metrics on the Enhanced Analytics Dashboard, when they review the insights provided, then they should see actionable tips based on their current performance metrics and historical data trends.

A team collaboratively analyzes their task management data during a strategy planning session.

Given the team is using the Enhanced Analytics Dashboard in a shared setting, when they discuss the analytics displayed, then all team members should have access to the same data visualizations at the same time without any discrepancies or delays.

The system administrator performs a maintenance check on the Enhanced Analytics Dashboard for data accuracy.

Given the system administrator initiates a maintenance check on the Enhanced Analytics Dashboard, when they review the data inputs and outputs, then all displayed analytics should accurately reflect the raw task management data collected over the last 30 days with no errors or discrepancies.

Interactive Notification System

User Story: As a user, I want to interact with my task notifications so that I can manage my tasks quickly and efficiently without switching between multiple screens.
Description: The Interactive Notification System will enhance task alerts by providing users with actionable options directly within the notifications. Users will be able to mark tasks as complete, snooze deadlines, or comment on tasks without leaving the notification interface. This feature aims to minimize disruptions by allowing users to address important tasks directly from alerts, streamlining their workflow and increasing responsiveness to task updates.
Acceptance Criteria: User receives a task notification on their mobile device, prompting them to either complete, snooze, or comment on the task without opening the TaskBuddy app.

Given a user receives a task notification, when they select 'Complete', then the task should be marked as complete in the system and the notification should be dismissed.

A user is notified of an approaching task deadline and they want to temporarily delay it within the notification panel.

Given a user receives a deadline notification, when they choose 'Snooze', then they should be presented with options to select a new deadline time, and once a time is selected, the task deadline should be updated accordingly.

A user wants to provide feedback or ask a question about a task directly through the notification instead of navigating into the application.

Given a user receives a notification for a task, when they select 'Comment', then they should be able to enter their comments, and upon submission, the comment should be linked to that specific task and visible to all relevant team members.

The user has multiple notifications for different tasks and wants to handle them efficiently without interruption.

Given a user has multiple task notifications, when they interact with any notification, then all interactions should be processed without delays, and the user should receive updated task information instantly.

A user interacts with a notification but wants to return to TaskBuddy to see all their tasks and updates.

Given a user taps on a task notification, when the notification action is completed (complete, snooze, comment), then the user should have the option to open the TaskBuddy app to view more details, and it should open to the task dashboard.

A team member needs to notify the user about an urgent task and check if their comment was received.

Given a task is updated or commented on by another team member, when the user receives their notification, then it should display the latest comment and any changes made to the task in real-time.

The user wants to ensure that the notification settings for tasks are optimized for their preferences.

Given the user navigates to notification settings in TaskBuddy, when they adjust the preferences (such as alert types or snooze duration), then the system should save these preferences and reflect them in future notifications immediately.

Goal Setting and Tracking Module

User Story: As a project participant, I want to set goals for my tasks so that I can track my progress and stay aligned with my team's objectives.
Description: The Goal Setting and Tracking Module will allow users to define specific goals related to their projects and tasks and track progress against these goals. This feature will include setting deadlines, adding milestones, and creating visual progress indicators to keep users motivated. By implementing this module, TaskBuddy will help users maintain focus on their objectives, align team efforts, and enable collaborative goal achievement.
Acceptance Criteria: User wants to set a new project goal and track its progress throughout its duration.

Given the user is on the Goal Setting page, When the user enters a goal title, sets a deadline, and adds milestones, Then the goal should be saved successfully and shown in the user's goal list with the correct details.

A team member needs to update the progress of a specific goal they are tracking.

Given the user has an existing goal, When the user updates the progress percentage of the goal, Then the visual progress indicator should reflect the new percentage and the goal's progress should be updated in the tracking module.

The user wants to receive reminders about upcoming deadlines for their goals.

Given the user has set a deadline for a goal, When the deadline is within 24 hours, Then the user should receive a notification reminding them of the impending deadline.

The user aims to visualize the milestones within their goals for a better tracking perspective.

Given the user has set up a goal with milestones, When the user views the goal details, Then the milestones should be displayed with their respective statuses (completed, in progress, or not started).

A user wants to collaborate with team members on a shared goal.

Given a goal has been shared with team members, When any member updates the progress or comments on the goal, Then all collaborators should see the updates in real-time within the goal details view.

The user seeks to filter goals based on their status (active, completed, or overdue).

Given the user is on the goals overview page, When the user applies a filter for active goals, Then only the active goals should be displayed while the completed and overdue goals should be hidden from view.

AI-Powered Time Estimates

User Story: As a project manager, I want AI-generated time estimates for my tasks so that I can create more accurate deadlines and allocate resources effectively without underestimating the workload.
Description: The AI-Powered Time Estimates feature will leverage artificial intelligence to provide users with intelligent time predictions for task completion based on historical data and complexity analysis. By integrating this feature into the task creation process, users will receive realistic time estimates that assist in planning and scheduling efforts more effectively. This feature seeks to enhance overall time management within the platform, ensuring users can allocate resources and time appropriately.
Acceptance Criteria: AI-Powered Time Estimates during Task Creation

Given a user is creating a new task, When the user inputs the task details including complexity and estimated historical duration, Then the system should generate an AI-powered time estimate for completion that is within 10% of actual completion times from similar past tasks.

User Adjustments and Feedback Loop

Given a user receives an AI-generated time estimate for a task, When the user either accepts or adjusts the suggested time estimate, Then the system should log the user's adjustment and feedback to refine future estimates based on this historical data.

Time Estimate Accuracy Verification

Given a completed task with an AI-powered time estimate, When the actual completion time is recorded, Then the system should have a mechanism to compare the AI estimate with the actual completion time and report accuracy percentage to the user.

Real-Time Notifications for Time Estimates

Given a user is working on a task, When the AI identifies that the actual time spent is exceeding the estimated time, Then the system should send a real-time notification to the user to reassess their time management.

Integration with Analytics Dashboard

Given the AI-Powered Time Estimates feature is in use, When the user accesses the analytics dashboard, Then the user should see a summary of the accuracy of time estimates over the past month, including trends and improvements.

Training the AI with New Data

Given the user has completed tasks over time, When the completed tasks data is aggregated, Then the system should retrain the AI model periodically to improve the accuracy of future time estimates based on the latest data trends.

User Education on Time Estimates

Given the introduction of AI-Powered Time Estimates, When a user first uses the feature, Then they should receive an interactive tutorial explaining how the estimates are generated and tips for leveraging them effectively.

Focus Mode Notifications

Enabling Focus Mode Notifications allows users to temporarily silence all non-critical alerts during designated focus times. This helps mitigate distractions by ensuring that only the most essential updates reach users when they are working on important tasks, thereby boosting productivity.

Requirements

Focus Mode Activation Settings

User Story: As a user, I want to set specific times for Focus Mode so that I can minimize distractions during my peak productivity hours without worrying about missing any essential updates.
Description: The Focus Mode Activation Settings allow users to define specific periods during which the Focus Mode Notifications will be active. Users can easily set start and end times for their focus periods, which will then enable the system to silence all non-critical alerts automatically. This functionality is essential for enhancing user productivity by providing a straightforward way to manage distractions during peak work hours. The settings should also offer options for recurring schedules, enabling users to maintain a consistent routine. Integration into the existing user interface should be seamless, and it should include a notification that confirms when Focus Mode is active, ensuring clarity for users utilizing this feature.
Acceptance Criteria: User sets up Focus Mode for a specific time block.

Given the user accesses the Focus Mode Activation Settings, When the user inputs a start time of 9 AM and an end time of 11 AM, Then the system saves these settings and confirms that Focus Mode will activate during these hours.

User configures recurring Focus Mode settings for the week.

Given the user is on the Focus Mode Activation Settings page, When the user selects the option for a recurring schedule for Monday to Friday from 9 AM to 11 AM, Then the system should save the settings and notify the user that Focus Mode will recur weekly during these times.

User receives a notification when Focus Mode is activated.

Given the Focus Mode is successfully activated at 9 AM, When the system activates the Focus Mode, Then the user receives a notification indicating that Focus Mode is currently active and non-critical alerts are silenced.

User attempts to set overlapping Focus Mode times.

Given the user has already set Focus Mode from 9 AM to 11 AM, When the user tries to set another Focus Mode from 10 AM to 12 PM, Then the system should prevent this overlap and prompt the user to adjust their settings.

User disables Focus Mode after it has been activated.

Given the Focus Mode is currently active, When the user disables Focus Mode, Then all non-critical alerts should resume, and the user should receive a notification confirming the deactivation of Focus Mode.

User views and edits previously saved Focus Mode settings.

Given the user has saved Focus Mode settings for 9 AM to 11 AM, When the user accesses the Focus Mode Activation Settings, Then the system should display the current settings allowing the user to edit them as needed.

Critical Alert Definition

User Story: As a user, I want to define what constitutes a critical alert so that I can ensure I receive important updates even when I'm in Focus Mode.
Description: This requirement allows users to customize which notifications are deemed as critical alerts that will bypass Focus Mode Notifications. Users should have the ability to categorize alerts based on their importance and urgency, ensuring that only essential communications interrupt their focus. This customization enhances the user experience by empowering them to tailor notifications precisely to their workflow and priorities. The integration should include an intuitive interface for configuring alert types, ensuring that users can easily manage their preferences without confusion. This feature is integral to achieving the desired balance of focus and necessary communication during work periods.
Acceptance Criteria: User Customizes Notification Settings for Critical Alerts

Given a user is logged into TaskBuddy, when they navigate to the notification settings page, then they can view a list of all available notification types and check or uncheck those they want to designate as critical alerts.

User Receives Critical Alerts During Focus Mode

Given a user has activated Focus Mode Notifications with certain critical alerts defined, when an event occurs that triggers a critical alert, then the user receives the alert even though Focus Mode is active, without receiving any non-critical alerts.

User Interface for Customizing Alerts is Intuitive

Given a user is on the notification customization page, when they use the interface to categorize alerts, then the interface allows for easy navigation, provides clear instructions, and ensures that changes can be saved without errors.

User Saves Customized Critical Alerts Successfully

Given a user has selected specific alerts to be critical, when they click on the save button, then the system should store these preferences and confirm with a success message that displays their selected critical alerts.

User Receives Confirmation of Changes Made

Given a user has made changes to the critical alert settings, when they save the changes, then the user receives a notification confirming the updates have been applied successfully, with a summary of the changes made.

User Tests Focus Mode Notification Settings

Given a user has set certain alerts as critical during Focus Mode, when they simulate task events that would generate alerts, then the system is able to distinguish and only deliver the defined critical alert while silencing non-critical alerts during the focus session.

Focus Mode Feedback Mechanism

User Story: As a user, I want to receive a summary of missed alerts after my Focus Mode so that I can stay informed about critical updates while managing my focus time.
Description: The Focus Mode Feedback Mechanism provides users with a way to receive feedback on their focus periods. After each focus session, users will receive a summary of the alerts that were silenced and any critical alerts that were received during that time. This feature aims to inform users of any missed updates and enhance their understanding of the effectiveness of their Focus Mode usage. Users should be able to access this feedback through a simple report format within the dashboard or as a notification summary. This requirement is crucial for promoting awareness and enabling users to adjust their focus schedules based on the impact of silent periods.
Acceptance Criteria: User receives a summary report of silenced alerts and critical alerts after completing a Focus Mode session.

Given the user has completed a Focus Mode session, when the session ends, then the user should receive a summary report displaying all silenced alerts and any critical alerts received during the session.

Users can view their Focus Mode feedback report in the dashboard.

Given the user is on the dashboard, when the user clicks on the 'Focus Mode Feedback' section, then they should see a detailed report of previous sessions with silenced alerts and critical alerts.

The feedback report includes timestamps and types of alerts.

Given the user accesses the Focus Mode feedback report, then the report should include timestamps for each silenced alert and highlight the type of each critical alert received.

Users can filter feedback reports based on date ranges.

Given the user opens the Focus Mode feedback section, when they apply a date filter, then the displayed report should update to show only the alerts and sessions from the selected date range.

Users receive a notification when a critical alert was received during Focus Mode.

Given the user has enabled notifications for critical alerts, when a critical alert occurs during the Focus Mode session, then the user should receive a notification at the end of the session summarizing the critical alert received.

User can easily adjust future Focus Mode sessions based on feedback received.

Given the user has reviewed their Focus Mode feedback report, when they select an option to adjust their next Focus Mode session, then they should be able to modify their schedule based on the feedback provided.

Integration with Calendar Apps

User Story: As a user, I want to sync my focus periods with my calendar so that my teammates know when I am unavailable for non-critical tasks, improving accountability and reducing interruptions.
Description: The Integration with Calendar Apps allows users to sync their focus periods with popular calendar applications, such as Google Calendar or Outlook. This ensures that users can block out time for deep work in their calendars, notifying teammates and stakeholders to minimize interruptions. This feature enhances the efficiency of task management by making users' focus times visible to others, thus encouraging respect for those periods. The integration should be seamless, allowing users to set focus periods that reflect automatically in their calendar, promoting better time management and collaboration.
Acceptance Criteria: User successfully syncs their focus periods with Google Calendar.

Given the user has connected their Google Calendar account, When the user sets a focus period in TaskBuddy, Then the focus period should automatically appear in their Google Calendar with proper notifications to teammates.

User receives non-critical notifications paused during focus periods.

Given the user has activated Focus Mode Notifications, When the user is in an active focus period, Then the system should silence all non-critical alerts except for critical updates defined by the user.

User sets a recurring focus period for deep work.

Given the user is setting a focus period in TaskBuddy, When the user chooses to make the focus period recurring, Then the focus period should sync with the calendar automatically for all future instances without needing repeated manual inputs.

Team member sees another user’s focus periods in their shared calendar.

Given a user has set a focus period synced with Calendar Apps, When a team member looks at their shared calendar, Then they should see the user's busy status indicated by the focus period without viewing specific details of the task.

User successfully disconnects Calendar App integration.

Given the user has Calendar App integration enabled, When the user opts to disconnect their calendar, Then the system should remove all synced focus periods and prevent any further calendar updates.

User updates a focus period and it reflects in the calendar.

Given the user updates an existing focus period in TaskBuddy, When the update is made, Then the corresponding event in their connected calendar should reflect the changes immediately.

User receives notifications about upcoming focus periods.

Given the user has set a focus period in TaskBuddy, When the focus period is about to start, Then the user should receive a notification reminding them of the start time a predefined minutes beforehand.

Focus Mode Insights Dashboard

User Story: As a user, I want to see analytics on my Focus Mode usage so that I can understand its impact on my productivity and adjust my strategies accordingly.
Description: The Focus Mode Insights Dashboard provides metrics and analytics on how often Focus Mode is activated and its effect on task completion rates. Users will gain insights into their productivity patterns, helping them assess the effectiveness of using Focus Mode. This dashboard should display data visually, showcasing trends in focus time versus completed tasks, thereby helping users to make informed decisions about their working habits. By understanding the impact of Focus Mode, users can optimize their focus strategies, ultimately leading to higher productivity levels and better task management.
Acceptance Criteria: User activates Focus Mode while working on a critical project deadline and wants to see metrics related to the effectiveness of its use in the Focus Mode Insights Dashboard.

Given the user has activated Focus Mode, when they navigate to the Insights Dashboard, then the dashboard should display the total number of Focus Mode activations, average duration per session, and associated task completion rates for that period.

The user has completed several tasks during Focus Mode and wants to analyze their productivity over the past week.

Given the user accesses the Focus Mode Insights Dashboard, when they select the past week, then the dashboard should show a line graph comparing focus time versus completed tasks, with clear labels and legends to understand the data.

A user wants to receive a summary of their productivity patterns related to Focus Mode over the last month.

Given the user has a month’s worth of data, when they request a monthly summary, then the dashboard should present an aggregated view of focus time activations, total tasks completed, and a percentage improvement in completion rates compared to pre-Focus Mode usage.

The user wants to filter insights based on specific tasks completed during Focus Mode to assess performance in different project areas.

Given the user applies filters for specific projects or tasks on the Insights Dashboard, when they view the results, then the dashboard should display metrics only related to the selected tasks, including average focus duration and success rates.

The user needs to understand the relationship between distracting alerts and Focus Mode effectiveness.

Given the user accesses the Insights Dashboard, when they view the correlation graph, then the dashboard should illustrate the number of distracting alerts received during Focus Mode sessions versus task completion rates, enabling a clear visual insight.

A user has activated Focus Mode multiple times on the same day and wants to see the detailed breakdown of their focus sessions.

Given the user selects a specific date on the Insights Dashboard, when they view the detailed report, then the dashboard should provide timestamps of each Focus Mode activation along with task completion data associated with those sessions.

The user wishes to compare their productivity metrics before and after adopting Focus Mode.

Given the user has data before and after enabling Focus Mode, when they request a comparative analysis, then the dashboard should generate side-by-side metrics showing task completion rates, focus time, and improvement percentages for both periods clearly.

Collaborative Alert Management

This feature allows team members to manage and share their notification preferences with each other, ensuring that everyone is aligned on what updates they should receive for shared projects. Collaborative Alert Management promotes teamwork by keeping all members informed without overwhelming them with unnecessary information.

Requirements

Custom Notification Settings

User Story: As a team member, I want to customize my notification settings for shared projects so that I can receive only the updates that matter to me without being overwhelmed by irrelevant information.
Description: This requirement involves allowing team members to set personalized notification preferences for their projects. Users can choose different types of alerts (e.g., email, push notifications) and designate the frequency of updates, so they only receive information that is relevant to them. This feature will enhance user satisfaction by minimizing notification fatigue while ensuring that critical updates via collaborative tasks are still visible in real time. It is pivotal for striking a balance between staying informed and avoiding overload, thereby driving productivity without distraction. Seamless integration with existing project assignments and deadlines will ensure that important alerts are prioritized.
Acceptance Criteria: Team members need to customize their notification settings to receive alerts about project updates based on their preferences and workload.

Given a user is on the notification settings page, when they select their preferred types of alerts and set the frequency, then the system must save these preferences successfully for future use.

A user wants to receive immediate push notifications for critical project deadlines but prefers daily email summaries for general updates.

Given a user has customized their notification settings, when a critical update is made to a project with an upcoming deadline, then the user should receive an immediate push notification and a daily summary email the next day.

Team members aim to adjust their notification preferences without affecting others' settings in a shared project environment.

Given a user modifies their notification preferences, when they save these changes, then only their settings should be updated, leaving other team members' preferences unaffected.

A user needs to test their notification settings to ensure they receive the correct alerts as per their customized preferences.

Given a user has set their notification preferences, when they trigger a test notification from the settings page, then they should receive the test alert through the selected channels (e.g., email or push) as configured.

Users collaborating on a shared project wish to easily understand which notifications they are currently subscribed to.

Given a user views their notification settings, when they access the 'Current Notifications' section, then they should see a list of all current alerts they are subscribed to along with their frequencies.

Team members are working on a project with various tasks and need to prioritize notifications to focus on high-priority alerts only.

Given a user adjusts their notification settings, when they select the 'High-Priority Only' option, then they should only receive notifications for tasks marked as high-priority in the project.

Shared Alert Preferences

User Story: As a project manager, I want to see the notification settings of my team members so that I can adjust communication strategies and ensure everyone is aligned on which updates are essential.
Description: This requirement focuses on enabling team members to share their notification settings with each other within their projects. By doing this, team members can see each other’s preferences and make informed decisions about how to communicate and collaborate more effectively. This feature promotes transparency and encourages teamwork by allowing team members to adjust their own notification settings based on others' preferences. A shared preferences overview will facilitate a better understanding of what updates are critically important to the entire team, enhancing collaboration efficiency while minimizing unnecessary mentions and alerts.
Acceptance Criteria: Team members can view and adjust shared notification preferences in real-time during project meetings to ensure everyone is on the same page about alert settings.

Given a team member accesses the shared alert preferences page, when they adjust their notification settings, then all other team members' views of these settings should update in real-time without the need for page refresh.

A new team member joins the project and wants to understand the notification preferences of existing members to avoid excessive alerts.

Given a new team member accesses the shared alert preferences feature, when they view the preferences overview, then they should see a summary of current settings for all existing members in a clear and organized format.

A team member wants to ensure their preferences align with another team member who is currently working on a critical task together.

Given a team member selects a colleague to view their notification settings, when they access that colleague's preferences, then they should see which alerts are turned on and off, and a suggestion to adjust their own settings accordingly should be visible.

During a project review, the team assesses the alignment of their alert settings to improve collaboration in upcoming tasks.

Given all team members are present in the project review, when they open the shared alert preferences, then they should collectively discuss and make changes that will reflect in all members’ settings, including a save confirmation message for each change made.

A team member wishes to receive alerts only for high-priority tasks based on the preferences of their teammates.

Given the alert management system captures current preferences, when a team member selects a high-priority alert option, then the system should automatically filter and apply these preferences to ensure they receive only critical notifications from other team members' settings.

The project manager needs to analyze how shared notification preferences are affecting team communication and collaboration.

Given the project manager accesses the analytics dashboard, when they retrieve data on alert settings usage, then they should see statistics on how many notifications were received versus expected, along with feedback from team members on the effectiveness of current settings.

Central Notification Dashboard

User Story: As a user, I want a central notification dashboard to manage all my project alerts so that I can quickly prioritize my tasks and stay updated without scattering my attention across multiple channels.
Description: This requirement entails creating a centralized dashboard within TaskBuddy where users can view and manage all their notifications in one place. The dashboard should provide an overview of all alerts related to active projects, including those shared by other team members. Users should be able to quickly identify and prioritize important updates, and mark notifications as read or snooze them for later review. This consolidation of alerts will streamline the user experience, allowing team members to manage their attention and focus on tasks while staying updated on project progress and communications effectively.
Acceptance Criteria: User accesses the Central Notification Dashboard and views all notifications related to their active projects in one consolidated view.

Given the user is logged into TaskBuddy, When they navigate to the Central Notification Dashboard, Then they should see a list of all notifications from active projects including those shared by team members, sorted by date and importance.

User marks a notification as read and expects it to be removed from the unread notifications count.

Given the user is viewing the notifications in the Central Notification Dashboard, When they click on the 'mark as read' option for a notification, Then that notification should no longer appear in the unread notifications count.

User snoozes a notification to receive it later, and expects it to return after the snooze period.

Given the user is in the Central Notification Dashboard, When they choose to snooze a notification for a specified period, Then that notification should disappear from the active list and reappear after the snooze period has expired.

User updates their notification preferences and expects the changes to be reflected across the team.

Given the user navigates to their notification preferences, When they make changes to these preferences, Then all team members should see the updated notification settings, ensuring alignment on notifications received for shared projects.

User tries to filter notifications by type (e.g., urgent, general) to streamline their viewing experience.

Given the user is in the Central Notification Dashboard, When they apply a filter to view notifications by type, Then only notifications that match the selected criteria should be displayed.

User refreshes the Central Notification Dashboard and expects the alerts to be updated in real-time.

Given the user is viewing the Central Notification Dashboard, When they refresh the page, Then the dashboard should show the most current notifications without any delay, reflecting the latest updates from all active projects.

Team Activity Feed

User Story: As a team leader, I want an activity feed to see real-time updates of my team’s actions so that I can foster collaboration and stay informed about the project's progress and contributions from different members.
Description: This feature would generate an activity feed that displays recent actions and notifications of all team members within a specific project. Team members can easily see what others are up to, fostering a sense of collaboration and cohesion. The activity feed can help users stay connected to the project's dynamic changes, understand team member contributions, and highlight important alerts and reminders. This transparency will promote accountability and enhance relationships among team members as they can keep track of progress in real time, leading to improved network and teamwork dynamics.
Acceptance Criteria: Team member views the activity feed for a specific project to understand current actions by other members.

Given a team member is logged into TaskBuddy, when they navigate to the project activity feed, then they should see a chronological list of all recent actions taken by other team members within that project, including task updates, comments, and notifications.

A team member wants to filter the activity feed to display only specific types of actions.

Given a team member is on the activity feed, when they apply filters for actions such as 'task assigned', 'comment added', or 'file uploaded', then the activity feed should update to show only the selected types of actions relevant to their preferences.

A team member receives real-time notifications when new activities are added to the activity feed.

Given a team member is subscribed to receive notifications, when a new action occurs in the project, then the team member should receive an instant notification through TaskBuddy’s integrated chat or email alerting them about the update.

Team members interact with the activity feed to acknowledge important updates from their peers.

Given a significant update has been posted in the activity feed, when a team member clicks on the alert, then it should expand to show additional details and allow the team member to react (like, comment) on the post to promote engagement.

Team members evaluate the performance and contributions based on the activity feed.

Given a project has ongoing tasks, when a team member reviews the activity feed at the end of the project phase, then they should be able to assess individual contributions and participation levels based on the logged activities to facilitate performance discussions.

Users want to access historical data from the activity feed to analyze project progress over time.

Given that historical data exists in the activity feed, when a user selects a specific date range, then the feed should display all relevant activities and updates from that period, ensuring users can look back on project evolution.

Alert Categories

User Story: As a team member, I want to categorize my notifications by type so that I can filter out unnecessary alerts and stay focused on my priorities in real time.
Description: This requirement defines the capability to categorize alerts based on types such as deadlines, task completions, or team discussions. Users can opt to receive alerts by category, enabling them to focus only on the alerts that are crucial at any given time. This functionality allows for more detailed control over incoming communications, ensuring that users remain engaged and responsive only to the most pertinent updates without feeling overwhelmed by the sheer volume of information. Categorizing notifications will enhance user experience by providing a tailored communication approach based on individual and team needs.
Acceptance Criteria: User Interaction with Alert Categories Settings

Given that the user is on the Alert Settings page, when they select the 'Manage Alert Categories' option, then they should see a list of all available alert categories with toggle switches to enable or disable notifications for each category.

Saving User Preferences for Alert Categories

Given that the user has modified their alert category preferences, when they click the 'Save' button, then their preferences should be saved successfully and reflected in their notification settings.

Receiving Alerts Based on Selected Categories

Given that the user has enabled alerts for certain categories, when an alert is triggered in one of those categories, then the user should receive a notification corresponding to that alert category through their chosen communication channel.

System Default Alert Category Preferences

Given that a user has not yet set their alert category preferences, when they access the alert settings for the first time, then the system should automatically subscribe them to all primary alert categories (e.g., deadlines, task completions) by default.

Notifications Frequency Control by Category

Given that the user wants to control the frequency of their notifications, when they access the frequency settings for alert categories, then they should be able to set frequency options such as 'Immediately', 'Hourly', and 'Daily' for each alert category.

Collaborative Management of Alert Categories by Users

Given that multiple users are assigned to the same project, when one user updates the settings for alert categories, then all other users involved in that project should automatically see the updated settings reflected in their alert preferences.

Feedback on Notification Preferences Update

Given that a user has successfully modified their notification preferences, when the update is complete, then the user should receive a confirmation message indicating that their preferences have been successfully updated.

Intelligent Notification Analytics

Intelligent Notification Analytics provides users with insights into their notification engagement over time, helping them understand which alerts they’ve acted on and which ones they tend to ignore. This data empowers users to refine their notification settings further, optimizing their communication flow and enhancing task management.

Requirements

Engagement Tracking Dashboard

User Story: As a project manager, I want to see my team's notification engagement metrics so that I can analyze which notifications are effective and which are being ignored, allowing me to improve our overall communication strategy.
Description: The Engagement Tracking Dashboard will provide users with a real-time graphical representation of their notification engagement statistics. This requirement focuses on aggregating data related to notification interactions, such as open rates and response times, and presenting it in an easy-to-understand interface. The dashboard will help users visualize patterns over time, offering insights to improve their notification settings and communication effectiveness, ultimately enhancing their task management processes.
Acceptance Criteria: User accesses the Engagement Tracking Dashboard after receiving multiple notifications to review their notification engagement statistics.

Given the user is logged into TaskBuddy, when they navigate to the Engagement Tracking Dashboard, then they should see a graphical representation of their notification engagement statistics including open rates and response times for the past month.

A user wants to filter their notification engagement statistics by type of notification, such as task assignments or reminders.

Given the user is viewing the Engagement Tracking Dashboard, when they select to filter by notification type, then the dashboard should update to show engagement statistics specific to the selected notification type without error.

The user wishes to analyze patterns in their notification engagement over time to optimize their settings accordingly.

Given the user has navigated to the Engagement Tracking Dashboard, when they view the historical data, then they should see trends displayed in a line graph format indicating their notification engagement over time, with the option to view data for different time intervals (daily, weekly, monthly).

A user logs into TaskBuddy and expects to see up-to-date engagement statistics immediately upon accessing the dashboard.

Given the user is on the Engagement Tracking Dashboard, when they first load the page, then the engagement statistics should be refreshed and reflect real-time data with no lag longer than 3 seconds.

User attempts to understand how their notification settings affect engagement metrics, seeking recommendations in the dashboard.

Given the user is viewing their engagement statistics on the dashboard, when they hover over specific metrics, then tooltip recommendations should appear, suggesting changes to their notification settings based on their engagement data.

The user wants to export their notification engagement data for a detailed analysis outside of TaskBuddy.

Given the user is on the Engagement Tracking Dashboard, when they click the export button, then the system should generate a downloadable file (CSV or Excel) that contains their notification engagement statistics without any data loss.

The user updates their notification settings based on insights gained from the Engagement Tracking Dashboard.

Given the user modifies their notification settings after reviewing their engagement data, when they save the new settings, then the dashboard should confirm that changes have been saved successfully and apply the updates immediately to future notifications.

Custom Notification Filters

User Story: As a team member, I want to filter my notifications by task type and priority so that I can focus on the most critical updates without being overwhelmed by less important alerts.
Description: Custom Notification Filters will enable users to categorize and prioritize their notifications based on their preferences. This feature allows users to tailor their notification experience by setting specific filters for different types of events (e.g., task assignments, deadlines, comments) and controlling their alert settings accordingly. This enhancement will improve user engagement by allowing them to focus on the most relevant notifications, reducing notification fatigue and enhancing task management.
Acceptance Criteria: User categorizes notifications based on priority settings.

Given the user accesses the custom notification filter settings, when they create a filter for 'urgent tasks' notifications, then they should be able to see 'urgent tasks' highlighted in their notification center, and any non-urgent task notifications should be minimized.

User sets different alert preferences for both comments and deadlines.

Given the user has set distinct notification alerts for comments and deadlines, when a comment is made on a task they are assigned to, then they should receive a notification as per their alert preference, and when a deadline is approaching, they should receive a separate notification reflecting their chosen alert setting for deadlines.

User modifies existing notification filters and saves changes.

Given the user modifies a previously saved notification filter, when they save the changes to this filter and refresh the notification settings page, then the new filter settings should be reflected accurately without defaulting to the previous settings.

User views the analytics dashboard related to notification engagement.

Given the user navigates to the Intelligent Notification Analytics dashboard, when they view engagement statistics, then they should see a clear breakdown of notification types, including how many alerts were acted upon versus ignored, allowing them to refine their notification preferences accordingly.

User deletes an existing notification filter from their settings.

Given the user is viewing their list of custom notification filters, when they select a filter to delete and confirm the action, then that filter should be removed from the list and no longer affect their notification settings.

Automated Notification Insights

User Story: As a user, I want to receive tailored recommendations for my notification settings based on my engagement history so that I can optimize my notifications for better task management.
Description: Automated Notification Insights will analyze user interaction data over time and automatically suggest optimization strategies for managing notifications. Utilizing machine learning algorithms, this feature will provide personalized recommendations based on user behavior, such as suggesting which notifications to keep, mute, or modify. The outcome will empower users to refine their notification settings proactively, enhancing overall efficiency in task management and communication.
Acceptance Criteria: User receives a weekly summary of notification engagement that offers tailored suggestions for optimizing their notification settings, allowing them to adjust notifications to improve task management.

Given the user has engaged with notifications over the past week, when the report is generated, then it should include actionable suggestions like 'mute', 'modify', or 'keep' based on user behavior patterns.

The user views the suggested optimization strategies and decides to implement changes based on the recommendations to enhance their notification management experience.

Given the user views the recommendations, when they select an option to optimize notifications, then the system should successfully apply the changes and confirm the action to the user with a notification.

User analyzes the change in their notification engagement after implementing the recommendations for a period of four weeks, aiming to verify the effectiveness of the automated insights.

Given the user has made adjustments to their notifications, when they check their notification engagement metrics after four weeks, then the dashboard should display a clear increase in positive engagement metrics.

The system continually learns from user interactions to provide updated notification suggestions, ensuring that the user always has the most relevant recommendations.

Given the user interacts with their notifications over time, when their engagement data is analyzed, then the system should automatically generate updated suggestions at least once every month.

New users who have not previously engaged with notifications receive initial recommendations upon their first interaction with the notifications feature, helping them optimize settings from the start.

Given a new user accesses the notifications for the first time, when they engage with the system, then the system should provide them with baseline recommendations based on default settings and typical user engagement data.

The user can easily access and modify their notification settings based on the insights provided, ensuring that the system's recommendations are user-friendly and actionable.

Given the user views notification insights, when they click on a suggested recommendation, then the system should direct them to the appropriate settings page to make the changes easily and intuitively.

Engagement History Log

User Story: As a busy professional, I want to access my notification history so that I can track how I’ve interacted with alerts in the past and identify any patterns that might help me improve my response to future notifications.
Description: The Engagement History Log will store a chronological record of all user interactions with notifications. This requirement will enable users to review past notifications, their responses, and engagement trends to better understand how they manage alerts over time. By providing this historical context, users can discern patterns in their notification behavior, which will inform future adjustments to their settings, leading to improved productivity and task oversight.
Acceptance Criteria: User views their notification engagement history to analyze which types of notifications they frequently ignore over a specified date range.

Given the user is logged into TaskBuddy and navigates to the Engagement History Log, When they select a date range for analysis, Then the system displays all notifications received within that range with corresponding engagement actions (e.g., viewed, ignored, acted upon).

User wants to filter their notification engagement history based on specific notification types (e.g., task assignments, reminders, comments).

Given the user is viewing the Engagement History Log, When they apply a filter for a specific notification type, Then the system displays only those notifications and their corresponding engagement actions.

User revisits past notifications to evaluate their engagement trends over the last month to inform changes in their notification settings.

Given the user accesses the Engagement History Log for the past month, When they view the engagement summary, Then the system provides a graphical trend analysis of notifications acted on versus ignored.

User attempts to delete specific notifications from their engagement history for privacy or organizational reasons.

Given the user is viewing their Engagement History Log, When they select a notification to delete and confirm the action, Then the system removes that notification from their history and alerts them of the successful deletion.

User wants to export their notification engagement history for external analysis or reporting purposes.

Given the user is in the Engagement History Log, When they select the option to export their history, Then the system generates a downloadable file (CSV or PDF format) containing their engagement data for the specified period.

User needs to receive system notifications for significant breaches in their engagement patterns (e.g., not acting on critical reminders).

Given the user has set up threshold parameters for notification engagement, When they do not engage with a defined number of critical notifications within a week, Then the system sends an alert to the user indicating their engagement lapse and recommending a review of settings.

Integration with Task Analytics

User Story: As a team lead, I want to see how notification interactions correlate with task completion so that I can better understand the effectiveness of our communication practices and improve team productivity.
Description: This requirement focuses on integrating Intelligent Notification Analytics with existing task analytics features within TaskBuddy. By correlating notification engagement with task completion rates and team communication frequency, users will gain deeper insights into how notifications impact overall productivity. This feature will enhance decision-making capabilities by providing a holistic view of task management processes.
Acceptance Criteria: Users access the Intelligent Notification Analytics dashboard to view their notification engagement over the past month and correlate this with task completion rates.

Given that the user is logged into TaskBuddy, when they navigate to the Intelligent Notification Analytics dashboard, then they should see a clear representation of notification engagement metrics over the past month and a corresponding task completion rate graph.

Users customize their notification settings based on insights gained from the Intelligent Notification Analytics.

Given that the user has access to their notification insights, when they select notifications to adjust, then the changes should be saved and reflected in real-time notifications preferences.

Team leaders analyze team-wide notification engagement to optimize communication strategies.

Given that a team leader is viewing team notification insights, when they filter the data by team member, then they should be able to see each member's notification engagement and its correlation with individual task completion rates.

Users receive automated recommendations for notification settings based on their historical engagement data.

Given that a user has consistent engagement data, when they access the recommendations section, then they should see personalized suggestions for optimizing their notification settings.

Users compare notification engagement across multiple projects to identify trends.

Given that the user has multiple projects, when they filter their notification analytics by project, then they should be able to compare notification engagement metrics across all selected projects.

Users receive alerts when their notification engagement is below a defined threshold affecting task completion.

Given that a user has low notification engagement, when this engagement falls below the defined threshold, then the user should receive an alert advising them to reassess their notification settings.

Press Articles

Unlock Team Efficiency with TaskBuddy: The Ultimate Project Management Solution for Growing Businesses: FOR IMMEDIATE RELEASE
December 7, 2024

Unlock Team Efficiency with TaskBuddy: The Ultimate Project Management Solution for Growing Businesses

In a world where collaboration and productivity are paramount, TaskBuddy has emerged as a game-changing cloud-based project management tool that promises to transform how small to medium-sized businesses operate. Offering an integrated set of features designed to streamline task delegation, enhance team collaboration, and provide insightful project oversight, TaskBuddy is quickly gaining traction as the preferred choice for innovative business leaders.

TaskBuddy's unique approach to project management introduces customizable Kanban boards, automated reminders, and a real-time communication interface that integrates seamlessly with other popular business tools. This powerful combination ensures that deadlines are met and miscommunication is minimized, fortifying the backbone of any successful project team.

"We designed TaskBuddy with growth in mind," said Jane Doe, Product Manager at TaskBuddy. "Our goal is to empower teams to achieve their objectives while simplifying the project management process. Every feature—from our interactive learning hub to our predictive deadline management tool—demonstrates our commitment to fostering productivity in modern workplaces."

TaskBuddy is specifically tailored to meet the needs of diverse user types, including Project Coordinators, Team Members, Small Business Owners, Remote Workers, Administrative Assistants, and Freelancers. Each user type benefits from a wealth of features designed to make their project management experience as efficient and intuitive as possible.

One key feature, the Personalized Setup Wizard, customizes the onboarding process based on user roles and project needs, ensuring every user can start using TaskBuddy effectively. Additionally, the Role-Based Dashboards offer personalized views and notifications, empowering users to focus on their most critical tasks without distraction.

Moreover, remote workers can leverage TaskBuddy’s integrated chat function and virtual collaboration tools, breaking down geographical barriers and ensuring smooth communication within teams. This is crucial in today’s increasingly digital business landscape, where the traditional office setup is no longer the norm.

"With TaskBuddy, I can manage multiple client projects and stay organized, all while keeping communication open and effective with my teams regardless of location," said Remote Rachel, a dedicated freelancer and early adopter of the platform.

The platform also harbors powerful analytics capabilities, allowing users to track project health and team performance through robust dashboards. Insights such as task completion rates and team collaboration metrics empower businesses to make informed decisions that align with strategic goals.

Furthermore, TaskBuddy doesn’t just stop at task management. Features like the Task Performance Analyzer and Resource Allocation Optimizer enable users to improve efficiency continuously, ensuring projects are completed on time without compromising on quality.

In response to the increasing demand for user-driven innovation, TaskBuddy plans to roll out additional features, including AI-Powered Task Insights and Gamification Elements that reward users for their achievements, fostering a culture of recognition and motivation within teams.

For more information about TaskBuddy and to explore how it can elevate your team's productivity, visit www.taskbuddy.com or contact us at info@taskbuddy.com.

Media Contact:
Jane Doe
Product Manager
Phone: (123) 456-7890
Email: jane.doe@taskbuddy.com

Social Media Links:
Facebook: facebook.com/taskbuddy
Twitter: twitter.com/taskbuddy
LinkedIn: linkedin.com/company/taskbuddy

Empower Your Team with TaskBuddy’s New AI-Driven Insights and Gamification Features: FOR IMMEDIATE RELEASE
December 7, 2024

Empower Your Team with TaskBuddy’s New AI-Driven Insights and Gamification Features

As businesses continue to navigate through heightened competition and a rapidly changing economic landscape, TaskBuddy is excited to announce the launch of groundbreaking new features designed to drive team performance and engagement. The new AI-Driven Insights and Gamification Features are set to enhance the already robust functionality of TaskBuddy’s project management platform.

TaskBuddy has recognized the need for modern businesses to leverage data analytics effectively. The new AI-Powered Task Insights feature utilizes sophisticated algorithms to analyze user behavior and project data, providing tailored insights and productivity suggestions. This innovative approach allows users, particularly Project Coordinators and Analytics-oriented professionals, to make informed decisions about their projects and resource allocation.

"Our philosophy is to make every user’s experience not just effective but also enjoyable. With AI-driven insights, our users gain valuable perspectives on their productivity paths, helping them refine their strategies and improve outcomes effectively," said John Smith, Chief Technology Officer at TaskBuddy.

In conjunction with AI features, the Gamification Elements have been introduced to enhance user engagement. Users will now be able to earn points, badges, and climb a leaderboard based on their task completions and collaboration efforts. Features such as Achievement Badges and Daily Quests create a fun and interactive environment that motivates users while driving productivity.

Freelancers and Small Business Owners particularly appreciate these gamified components, finding that friendly competition can significantly enhance team dynamics while ensuring project deadlines are met.

"Earning badges and competing against my colleagues has made my work more fulfilling and productive. It’s not just about completing tasks, it’s about feeling good about our achievements as a team," mentions Startup Steve, an enthusiastic user of TaskBuddy.

TaskBuddy continually strives to evolve its offering, ensuring that various user needs—from administrative assistance to full project oversight—are met seamlessly. The introduction of these features reflects TaskBuddy’s commitment to continuous improvement and customer satisfaction.

As part of the release, TaskBuddy is inviting businesses to sign up for a free trial and experience firsthand how these new features can change the way their teams work together. The free trial offers access to all TaskBuddy functionalities, allowing businesses to test the platform in real-world scenarios.

To learn more about TaskBuddy and to take advantage of the new features, visit www.taskbuddy.com or contact us at info@taskbuddy.com.

Media Contact:
John Smith
Chief Technology Officer
Phone: (123) 456-7890
Email: john.smith@taskbuddy.com

Social Media Links:
Facebook: facebook.com/taskbuddy
Twitter: twitter.com/taskbuddy
LinkedIn: linkedin.com/company/taskbuddy

TaskBuddy Revolutionizes the Way Teams Collaborate with Integrated Virtual Onboarding Sessions: FOR IMMEDIATE RELEASE
December 7, 2024

TaskBuddy Revolutionizes the Way Teams Collaborate with Integrated Virtual Onboarding Sessions

In an era where digital transformation has become essential, TaskBuddy is thrilled to introduce its latest innovation: Integrated Virtual Onboarding Sessions. These live scheduled sessions, led by TaskBuddy experts, aim to enhance the onboarding experience for new users by providing real-time interactions and personalized support.

As organizations adapt to increasingly remote environments, TaskBuddy recognizes the challenges associated with bringing new users up to speed. The Integrated Virtual Onboarding Sessions offer an engaging and immersive way for teams to familiarize themselves with the TaskBuddy platform, ensuring they hit the ground running.

“Our new onboarding solution directly addresses user feedback by fostering a sense of community during the onboarding process. It’s not just about learning the features but truly understanding how to leverage TaskBuddy for their specific needs,” said Sarah Johnson, Head of User Experience at TaskBuddy.

The new sessions are designed for various user roles, allowing participants to engage with experts directly and ask questions pertinent to their unique onboarding experiences. This tailored approach not only provides the necessary knowledge to navigate TaskBuddy effectively but also fosters teamwork and collaboration right from the start.

The feedback loop integration after each session means that TaskBuddy will continually adapt and enhance its onboarding process based on user experiences, ensuring that both new and existing users can derive maximum value from every session.

In addition, the session format leverages the Real-Time Brainstorming Board and Integrated Task Assignment features, allowing users to assign tasks in a virtual environment, enhancing active participation during the onboarding process.

“This session is a fantastic bridge for newcomers to our system. I love that I can work with others and apply what I learn in real-time—which makes the onboarding experience feel like a collaborative project instead of just a lecture,” remarks Administrative Assistant Alice, an early participant.

To celebrate the launch of the Integrated Virtual Onboarding Sessions, TaskBuddy is offering a limited-time promotion for businesses to sign up for the sessions at a discounted rate. This is an excellent opportunity for teams looking to enhance their productivity tools as they adapt to new ways of working together.

For more information on TaskBuddy and its new features, visit www.taskbuddy.com or contact us at info@taskbuddy.com.

Media Contact:
Sarah Johnson
Head of User Experience
Phone: (123) 456-7890
Email: sarah.johnson@taskbuddy.com

Social Media Links:
Facebook: facebook.com/taskbuddy
Twitter: twitter.com/taskbuddy
LinkedIn: linkedin.com/company/taskbuddy

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Product Details

Personas

Collaboration Chris

Remote Rachel

Analytics Andy

Startup Steve

Event Planner Emma

Product Ideas

Product Features

Interactive Learning Hub

Requirements

Interactive Tutorial Modules

Role-Specific Guides

Integrated Chat Support

Feedback Mechanism

Progress Tracking

Personalized Setup Wizard

Requirements

User Role Detection

Dynamic Recommendation Engine

Interactive Setup Guide

Feedback Loop Mechanism

Progress Tracking Dashboard

Integration Capabilities Assessment

Resource Library

Requirements

Centralized Document Upload

Search and Filter Capability

Interactive Resource Guides

Feedback and Rating System

Resource Update Notifications

Role-Specific Task Lists

Requirements

Automated Role Assignment

Progress Tracking Dashboard

Onboarding Notification System

Customizable Task Templates

Role-Based Resource Library

Feedback and Improvement Loop

Onboarding Progress Tracker

Requirements

Visual Milestone Display

Task Reminder Notifications

Onboarding Analytics Dashboard

Interactive Onboarding Checklist

Feedback Collection Mechanism

Gamification Elements

Feedback Loop Integration

Requirements

Onboarding Feedback Prompt

Feedback Analytics Dashboard

Post-Onboarding Survey Integration

User Feedback Notifications

Feedback Management System

Virtual Onboarding Sessions

Requirements

Zoom Integration for Onboarding

Interactive Q&A Feature

Onboarding Resource Repository

Predictive Deadline Management

Requirements

AI Deadline Forecasting

Deadline Reminder Notifications

Adaptive Workload Balancing

Performance Analytics Dashboard

User Feedback Loop

Task Performance Analyzer

Requirements

Automated Performance Metrics

User Feedback Integration

Prioritization Recommendations

Customizable Reporting Dashboard

Bottleneck Detection Alerts

Historical Performance Trend Analysis

Resource Allocation Optimizer

Requirements

Workload Assessment Module

Strengths Mapping Feature