AeroPlan

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Product Details

Name

AeroPlan

Tagline

Create Without Limits

Innovative Interior Designer

Name: Innovative Interior Designer
Description: Innovative Interior Designers leverage AeroPlan to create immersive design experiences and collaborate with clients remotely. They thrive on creative exchanges and seek tools that allow them to seamlessly integrate client feedback into their designs in real time.
Demographics: Age: 28-45; Gender: Female; Education: Bachelor's in Interior Design; Occupation: Interior Designer; Income Level: $65,000-$90,000; Location: Urban areas; Family: Single or in a couple, often without children.
Background: Growing up in a small town, Emily was always surrounded by art and nature, which inspired her love for design. After completing her degree in Interior Design, she moved to a city where she could be closer to industry trends. Emily often works from home but is keen on using innovative technologies that enhance her design process. With a passion for sustainability, she seeks materials and methods that reflect her eco-conscious values.
Psychographics: Emily believes in the transformative power of design and values creativity, sustainability, and modern aesthetics. In her free time, she enjoys visiting galleries, reading interior design blogs, and participating in community workshops that foster design skills. She is motivated by positive client feedback and the impact her work has on their lives.
Needs: Emily needs intuitively designed tools that allow for easy collaboration with clients. She seeks platforms that facilitate quick visual updates and revisions, enabling her to integrate client feedback without significant delays. A solution that offers real-time visualization and project management features would greatly enhance her workflow.
Pain: Emily often faces challenges in conveying her creative ideas through traditional methods. Delays in client feedback and time-consuming revision processes are frustrating, as they hinder her creativity and productivity. Additionally, balancing client expectations with design restrictions can be a source of stress.
Channels: Emily frequently uses social media platforms like Instagram and Pinterest for inspiration, along with design forums and YouTube for tutorials. She engages with brands primarily through email newsletters and webinars tailored for interior design professionals.
Usage: Emily uses AeroPlan nearly daily for client projects, especially during initial design brainstorming sessions and client presentations. She engages with the platform mainly in the mornings and evenings when she feels most creative and focused.
Decision: Emily's decision-making is influenced by her desire for innovative, user-friendly technologies that enhance creativity. Recommendations from fellow designers and client testimonials weigh heavily in her choices. She prefers platforms that offer integration with her existing design tools and emphasize sustainability in their solutions.

Remote Site Supervisor

Name: Remote Site Supervisor
Description: Remote Site Supervisors utilize AeroPlan to oversee project stages, communicate with teams in real-time, and ensure that on-site operations align with design intentions. They require clarity and efficiency in workflow management across teams working in different locations.
Demographics: Age: 30-50; Gender: Male; Education: Bachelor's in Construction Management; Occupation: Construction Supervisor; Income Level: $70,000-$100,000; Location: Suburban and rural areas; Family: Married with children.
Background: Mark grew up in a family of builders and always loved the idea of bringing structures to life. He studied Construction Management and started his career on-site before moving to project supervision roles. With decades of experience, he now balances his time across multiple sites while ensuring all teams meet safety and quality standards.
Psychographics: Mark values efficiency, quality, and team cohesion. He believes successful projects arise from clear communication and well-planned workflows. Outside of work, Mark enjoys woodworking, DIY projects, and spending weekends with family at his favorite outdoor locations.
Needs: Mark needs tools that provide visual site plans and updates to manage his teams effectively from a distance. He seeks platforms that allow him to assign tasks, monitor progress in real time, and communicate effortlessly with field teams to avoid misalignments.
Pain: He struggles with inconsistent communication among teams across various sites, leading to project delays and safety issues. Additionally, he finds it challenging to get instant updates and visual confirmations of project developments, which can hinder his oversight capabilities.
Channels: Mark primarily uses email and construction management apps for professional communication. He participates in industry forums, LinkedIn groups, and webinars for development opportunities and trends in construction management.
Usage: Mark uses AeroPlan daily to review project timelines, communicate updates, and check in with teams. He tends to engage with the platform late in the afternoons, after site visits when he consolidates notes into actionable insights for his teams.
Decision: His decision-making process is heavily influenced by real-time data availability, peer recommendations, and cost-efficiency. Mark appreciates platforms that offer streamlined integration with traditional project management tools already in use in the industry.

Creative Marketing Strategist

Name: Creative Marketing Strategist
Description: Creative Marketing Strategists use AeroPlan to develop marketing campaigns for architecture firms, leveraging visually engaging content to attract and retain clients. They focus on brand messaging and storytelling through innovative design elements.
Demographics: Age: 25-40; Gender: Female; Education: Bachelor's in Marketing or Communications; Occupation: Marketing Strategist; Income Level: $55,000-$80,000; Location: Urban areas; Family: Single or in a partnership.
Background: Having always been drawn to the arts, Sarah pursued a career that merges her passion for creative communication with practical marketing strategies. Graduating with a degree in Communications, she worked her way up from content creation roles to strategic positions in marketing firms. Sarah thrives in fast-paced environments and enjoys experimenting with new trends.
Psychographics: Sarah values creativity, collaboration, and innovation. She believes strong branding is key to client engagement and satisfaction. In her free time, she enjoys exploring new cafes, visiting art installations, and attending workshops that hone her marketing skills.
Needs: Sarah needs a platform that allows her to create and visualize marketing materials easily, while also enabling collaboration with designers and clients. A user-friendly interface for integrating feedback into design iterations is essential for her workflows.
Pain: She often experiences difficulty in collaborating across teams when it comes to design approvals, leading to delays in campaign launches. The challenge of synthesizing visual content with strategic messaging can also lead to confusion about project direction.
Channels: Sarah frequently browses social media, especially Instagram and LinkedIn, for design inspiration, client engagement strategies, and marketing trends. She reads industry blogs and participates in online marketing communities for professional development.
Usage: Sarah uses AeroPlan for campaign planning sessions, creative brainstorming, and collaboration with designers. She typically engages with the platform during her morning planning sessions and again in the late afternoons when finalizing campaign materials.
Decision: Her decision-making process is guided by a blend of creativity and analytical assessment. Sarah looks for tools that offer visual appeal and functionality while ensuring they align with market trends and client preferences. Testimonials and case studies from other marketers strongly influence her choices.

Product Ideas

Visual Collaboration Hub: The Visual Collaboration Hub is an integrated feature within AeroPlan that harnesses virtual reality (VR) technology to enhance real-time collaboration on design projects. It allows users to immerse themselves in a digital environment where they can interact with 3D models, make live adjustments, and gather instant feedback from team members and clients. This elevates the collaborative experience beyond traditional screen sharing, providing a more engaging and intuitive approach to design discussions.
AI-Powered Design Insights: AI-Powered Design Insights leverages AeroPlan's AI capabilities to analyze projects and provide actionable insights based on historical data and trends. This feature will recommend design improvements, predict project timelines, and assess potential risks, empowering teams to make informed decisions and optimize their creative processes. By distilling complex data into user-friendly reports, it enhances both creativity and efficiency for architecture professionals.
Remote User Onboarding Suite: The Remote User Onboarding Suite is a tailored onboarding program for new users of AeroPlan, designed to streamline the learning process through interactive tutorials, video guides, and personalized training sessions. It aims to ensure that new team members quickly become proficient with the platform's features, enhancing their overall experience and productivity from day one. This initiative is essential for fostering a strong user community and maximizing the value of AeroPlan.
Interactive Client Feedback Loop: Interactive Client Feedback Loop is a dynamic feature that allows clients to provide feedback on designs directly within AeroPlan. Users can share designs with clients who can then comment, highlight parts of the design, and suggest changes in real time. This immediacy in feedback not only enhances client engagement but also allows for faster iterations in the design process, leading to better final outcomes.
Sustainable Design Toolkit: The Sustainable Design Toolkit is a collection of tools and resources integrated into AeroPlan to assist designers in creating eco-friendly projects. It provides metrics on energy efficiency, material sustainability, and environmental impact, enabling teams to make informed choices that align with global sustainability goals. This toolkit will elevate AeroPlan's position as a leader in promoting environmentally responsible architecture.

Product Features

Immersive Design Space

The Immersive Design Space feature allows users to fully immerse themselves in a virtual reality environment where they can explore and interact with 3D architectural models. This feature enables team members to walk through designs, visualize spaces from different angles, and experience scale and proportions in a way that traditional methods cannot offer. Users can make instant modifications to designs, making collaboration feel more dynamic and tangible.

Requirements

Virtual Reality Model Interaction

User Story: As a designer, I want to interact with architectural models in a virtual reality space so that I can better understand and assess the designs from multiple perspectives and make real-time adjustments during collaboration.
Description: The Virtual Reality Model Interaction requirement focuses on enabling users to engage with 3D architectural models in a virtual reality (VR) environment. Users should be able to walk through, rotate, and manipulate the models intuitively, allowing for a deeper understanding of design elements and spatial relationships. This feature is crucial for enhancing collaboration among remote teams, as it allows for real-time modifications and feedback, fostering a more dynamic and immersive design process. By integrating VR capabilities, AeroPlan aims to revolutionize how design teams visualize and interact with their projects, ultimately leading to improved design outcomes and client satisfaction.
Acceptance Criteria: Users navigate through a 3D architectural model representing a new building design during a collaborative virtual meeting.

Given the user is in the VR environment, when they walk through the model, then they should be able to see all elements of the design in high resolution and experience realistic scale and proportions.

Design team members want to interact with the 3D model and make changes during the virtual review session.

Given the user can select any design element, when they manipulate that element (rotate, resize, or move), then the changes should be reflected in real-time for all users in the VR session.

A client reviews the architectural design for feedback with the design team in a virtual reality setting.

Given the client is in the VR environment, when they point to specific areas of the model and provide feedback, then the relevant team members should receive visual cues indicating the points of interest on the model.

The design team conducts a usability testing session to evaluate the VR interaction methods.

Given a test user is wearing the VR headset, when they attempt to interact with the model using standard VR controllers, then all interactions (selection, manipulation, and navigation) should work as intended without any lag or errors.

Users want to switch between different architectural models seamlessly during a virtual collaboration session.

Given users are in the VR environment, when they select a different model from a predefined list, then the system should load the chosen model without crashing or significant delay, allowing users to continue interacting immediately.

Designers wish to save their modifications to the 3D model during the VR session for future reference.

Given the user is in the VR environment, when they save the modified model, then the system should confirm the save action and store the model with the current modifications correctly in the user's project files.

Team members aim to review changes made by others while interacting with the VR model.

Given multiple users are in the VR environment, when one user makes and saves changes to the model, then all other users should automatically receive an update of those changes in real-time, ensuring synchronization.

Real-Time Collaboration Tools

User Story: As a project manager, I want real-time collaboration tools within the VR environment so that my team can communicate effectively while reviewing designs, ensuring that everyone is aligned on project objectives.
Description: The Real-Time Collaboration Tools requirement emphasizes creating a set of functionalities that facilitate synchronous communication and collaboration among team members within the Immersive Design Space. Features such as voice chat, annotation tools, and shared viewpoints will allow users to communicate seamlessly while immersed in the VR environment. This integration is essential for enhancing the collaborative experience, ensuring that feedback and suggestions can be shared instantly. The goal is to streamline the design review process, making it more interactive and participatory, thus fostering better teamwork and innovation.
Acceptance Criteria: Voice Communication in VR during Design Review

Given a user is in the Immersive Design Space with other team members, When the user initiates a voice chat, Then all participants can hear each other clearly without delays or disruptions, and have the ability to mute or unmute as needed.

Real-time Annotations on 3D Models

Given a user is exploring a 3D model in the Immersive Design Space, When the user adds an annotation to the model, Then all other participants can see the annotation immediately in real-time.

Shared Viewpoints for Collaborative Exploration

Given multiple users are in the Immersive Design Space, When one user shares their viewpoint, Then all other users can switch to that viewpoint and view the design from the shared perspective instantly.

Feedback Mechanism for Design Modifications

Given a user makes a modification to a 3D model, When they submit feedback on the modification, Then all participants receive a notification and can view the suggested changes in real-time.

Session Management for Team Collaboration

Given a user is hosting a design review session in the Immersive Design Space, When they end the session, Then all participants are notified and returned to the main menu without losing their work.

Recording and Playback of Design Sessions

Given a user conducts a design review session in the Immersive Design Space, When they opt to record the session, Then the entire session is saved for later playback with appropriate audio and visual content intact.

User-Friendly Interface for VR Navigation

User Story: As an architect, I want an easy-to-use navigation system in the VR environment so that I can focus on exploring designs rather than struggling with how to control the experience.
Description: The User-Friendly Interface for VR Navigation requirement aims to develop an intuitive navigation system within the Immersive Design Space, allowing users of varying technical skills to easily navigate through the virtual environment. This interface should include features such as gesture controls, guided tours, and easily accessible menus to enhance user experience. Ensuring that users can readily access and manipulate design elements without technical hurdles is vital for the successful adoption of the VR feature. This requirement is crucial for making the tool accessible to all team members and clients, regardless of their familiarity with technology.
Acceptance Criteria: User Navigating Through a 3D Model of a Building

Given a user is in the Immersive Design Space, when they use gesture controls to navigate, then they should be able to smoothly transition through the virtual environment without lag or disruption.

User Accessing the Guided Tour Feature

Given a user is in the Immersive Design Space, when they select the guided tour option, then they should be provided with a step-by-step walkthrough of the design, highlighting key features and functionalities in an easy-to-follow manner.

User Modifying a Design Element

Given a user is within a 3D model, when they select and modify a design element using intuitive menus, then the changes should be instantly reflected in the virtual environment without any errors or delay.

New User Learning to Navigate the Environment

Given a new user accesses the Immersive Design Space for the first time, when they enter the space, then they should be presented with an optional tutorial on navigation controls and features available within the interface.

User Accessing Accessible Menus

Given a user is in the Immersive Design Space, when they query a design element, then the menu should appear within three seconds and allow for easy access to multiple design modification options.

User Utilizing VR with Minimal Technical Knowledge

Given a user with minimal technical skills is interacting with the VR environment, when they try to navigate or modify a design, then they should successfully do so with no guidance beyond the basic interface prompts.

AI-Driven Design Suggestions

User Story: As a designer, I want AI to suggest design improvements while I work in the VR environment so that I can enhance my designs with innovative ideas and maintain quality standards without extensive research.
Description: The AI-Driven Design Suggestions requirement involves integrating artificial intelligence to provide real-time design recommendations based on user interactions and predefined design parameters. This feature will analyze user modifications and suggest enhancements or alterations to improve the overall design quality. The AI tool will enhance creativity by offering fresh ideas and ensuring adherence to best practices and standards. By harnessing AI, AeroPlan will not only facilitate creative exploration but also support users in making informed decisions during the design process.
Acceptance Criteria: User engages with the Immersive Design Space by selecting a 3D model and initiating a VR session to explore different design options.

Given a user has initiated a VR session, When the user modifies an aspect of the design, Then the AI system should provide at least three relevant design suggestions within 5 seconds based on the user's changes.

A team collaborates in real-time within the Immersive Design Space, requiring design modifications to be communicated effectively among members.

Given multiple users are present in the Immersive Design Space, When a design change is made by any user, Then all users should receive a notification of the change in less than 3 seconds and see the updated design immediately.

A user is seeking inspiration for a new design layout and uses the AI-Driven Design Suggestions to generate creative ideas.

Given the user is exploring design options, When they request design suggestions, Then the AI should present a minimum of five unique design ideas that meet the user-defined parameters and best practices within 10 seconds.

A user wishes to compare the original design with the AI-generated suggestions to make informed decisions during the design process.

Given the user has received AI-driven suggestions, When the user selects a suggestion for comparison, Then the system should display a side-by-side comparison with the original design, highlighting differences clearly.

A project manager needs to ensure that all design modifications adhere to industry standards while receiving AI-driven suggestions.

Given a design is being modified in the Immersive Design Space, When the AI evaluates the modifications, Then it should indicate compliance status with industry standards, flagging any non-compliance in real-time.

A user accidentally makes an undesired change to the design and needs to revert to the previous version using AI suggestions.

Given that a user has modified a design, When the user opts to revert to a previous version, Then the system should restore the design to the state before the last modification, within 2 seconds.

A design team is preparing for a client presentation and relies on the AI to optimize their designs.

Given the design team has final design drafts, When they run the AI optimization tool, Then the system should improve design quality and suggest enhancements with a success rate of at least 85% based on client feedback from prior presentations.

Cloud-Based Project Storage

User Story: As a team member, I want a reliable cloud storage solution for our projects so that I can easily save and access the latest design versions from anywhere, ensuring our team works with the most up-to-date information.
Description: The Cloud-Based Project Storage requirement focuses on implementing a secure and scalable cloud storage solution for all projects created within the Immersive Design Space. Users should be able to save, retrieve, and share their projects effortlessly while maintaining version control and data integrity. This functionality is crucial for teams spread across different locations to access the most current designs and collaborate effectively. It ensures that all members have access to the same information and can easily revert to previous versions if necessary, fostering smoother workflow management.
Acceptance Criteria: Accessing and Storing a New Project in the Immersive Design Space

Given a user has created a new architectural project, when the user selects the save option, then the project should be successfully stored in the cloud and accessible from any device with access to the user's account.

Retrieving a Previously Saved Project

Given a user is logged into their account, when the user selects a previously saved project from their project list, then the project should load in the Immersive Design Space without errors and display all saved modifications.

Sharing a Project with Team Members

Given a user wants to share their project with team members, when the user enters the email addresses of team members and selects the share option, then all specified team members should receive an invitation with access to the project.

Version Control and Reversion to Previous Versions

Given a user is working on a project that has multiple saved versions, when the user selects a previous version to revert to, then the current project should update to reflect the chosen previous version without loss of data.

User Access and Permissions Management

Given an admin user is managing access to projects, when the admin assigns or revokes access permissions to other users, then the changes in access should take effect immediately, preventing unauthorized access to the project.

Ensuring Data Integrity During Uploads

Given a user uploads a large architectural model to the cloud, when the upload process is completed, then the system should verify the integrity of the uploaded file and confirm it matches the original file.

Tracking Changes Made to a Project

Given a user is collaborating on a project, when changes are made by any user, then all modifications should be logged automatically with timestamps and user identification for easy tracking of the project's development history.

Multi-Device Compatibility

User Story: As a user, I want to access the Immersive Design Space on my preferred device, whether it’s a VR headset or a computer, so that I can participate in design discussions in a way that suits my technology preferences.
Description: The Multi-Device Compatibility requirement ensures that the Immersive Design Space can be accessed and utilized on various devices, including VR headsets, PCs, and tablets. This flexibility is crucial for accommodating different user preferences and technological capabilities, allowing all team members to participate in the design process, regardless of their device. By implementing this requirement, AeroPlan aims to expand its user base and increase accessibility to its innovative features, ultimately driving broader adoption of the platform.
Acceptance Criteria: Users access the Immersive Design Space feature using various VR headsets during a team design session, allowing all members to interact with the architectural models in real-time.

Given a user is using a compatible VR headset, when they enter the Immersive Design Space, then they should be able to fully interact with all 3D architectural models without any performance issues.

An architect utilizes the Immersive Design Space on a tablet while on-site to review and discuss modifications with the client, ensuring that the design meets their expectations.

Given a user accesses the Immersive Design Space on a tablet, when they rotate and modify 3D models, then all changes should be reflected in real-time and be saved correctly within the system.

A design team logs in to the Immersive Design Space using different types of PCs to ensure everyone can contribute to the project regardless of their hardware.

Given users log in to the Immersive Design Space on different PCs, when they engage in the design session, then all users should have equal access to features and functionalities of the platform without lag or connectivity issues.

After a design team completes a session using various devices, they compile feedback to assess the usability of the Immersive Design Space across all devices used during the project.

Given a team completes a session, when they provide feedback on their experience using different devices, then at least 80% of users should report a positive experience in terms of interface usability and accessibility.

A project manager organizes a collaborative design review in the Immersive Design Space where team members from different locations use their devices to engage in the session.

Given team members join the design review from diverse locations, when they interact with shared content in the Immersive Design Space, then all participants should experience synchronized updates and communication without drift or timeout errors.

A usability testing session is conducted to explore how effectively users can switch between devices while using the Immersive Design Space during a project.

Given a user switches from a VR headset to a tablet, when they logout and log back into the Immersive Design Space, then they should seamlessly continue from where they left off with no loss of data or functionality.

Real-Time Annotation

Real-Time Annotation enables users to leave comments, draw notes, and highlight areas of interest directly on design models during VR sessions. This feature promotes instant communication and comprehensive feedback, allowing for meaningful discussions that are anchored in visual context. Users can reference specific elements of a design, ensuring that all feedback is clear, relevant, and easily addressed in subsequent iterations.

Requirements

Interactive Annotation Tools

User Story: As a remote designer, I want to annotate design models in real-time during VR sessions so that I can provide clear and specific feedback, ensuring all team members are aligned and can address concerns immediately.
Description: The Interactive Annotation Tools requirement enables users to draw, highlight, and leave comments directly on design models in real-time during VR sessions. This functionality allows for immediate feedback and discussions centered on specific elements of the design, thereby enhancing clarity and relevance in communication. Users can utilize various tools such as freehand drawing, text comments, and predefined markers to create a comprehensive visual context for discussions. Incorporating this feature into AeroPlan positions it as a leading tool for collaborative design work, fostering dynamic interaction and immediate resolution of design queries, significantly improving the team’s workflow and project iterations.
Acceptance Criteria: Collaboration session where multiple team members need to provide feedback on a design model during a virtual meeting.

Given multiple users are in a VR session, When the user draws or highlights on the design model, Then all participants can see real-time annotations without any delay.

A user wants to leave detailed feedback on a specific section of the design model using text comments.

Given the user accesses the annotation tools, When the user selects the text comment tool and types feedback, Then the comment should be visible to all participants and anchored to the correct location in the model.

A user intends to utilize predefined markers to point out common issues in the design during a collaborative review.

Given the user is in the annotation mode, When the user selects a predefined marker and places it on the model, Then the marker should be clearly visible and categorized correctly for future reference by all team members.

A project lead conducts a feedback session to discuss various annotations made on a design model during previous meetings.

Given the project lead reviews the design model with annotations, When they select any annotation, Then the corresponding discussion point should be highlighted and accessible for reference during the meeting.

A user wants to erase an annotation they no longer find relevant to the ongoing discussion.

Given that an annotation exists on the model, When the user selects the erase tool and clicks on the annotation, Then the annotation should be removed immediately from the model for all participants.

A user draws freehand notes on the design model and wants to ensure they can undo a mistake easily.

Given the user draws an annotation, When the user presses the undo button, Then the last change made to the drawn annotation should be reverted immediately without affecting other annotations.

Comment Moderation System

User Story: As a project manager, I want to moderate comments and annotations in real-time so that I can maintain a constructive atmosphere during discussions and ensure the quality of feedback shared among team members.
Description: The Comment Moderation System requirement establishes a framework where all annotations and comments made by users can be reviewed, filtered, and managed effectively. This includes features for flagging inappropriate comments, organizing feedback based on tags or urgency, and allowing moderators to approve or remove comments to maintain a professional and constructive environment. Integrating this system within AeroPlan ensures that the feedback process remains productive and respectful, which is vital for maintaining team morale and focus on design objectives. It also encourages the accountability of all participants contributing to discussions within the platform.
Acceptance Criteria: User flags an inappropriate comment during a VR session, triggering the comment moderation process.

Given a user is in a VR session, when they flag a comment, then the comment should be removed from the view and sent to the moderation queue for review.

A moderator reviews flagged comments to determine whether they should be approved or removed.

Given a moderator accesses the moderation queue, when they review a flagged comment, then they should have options to approve or remove the comment and add a note for feedback.

User adds a tag to their comment to indicate its urgency level during a design review.

Given a user submits a comment, when they tag it with a predefined urgency level, then the comment should be categorized in the dashboard according to its urgency tag.

Team members view comments organized by tags and urgency levels during a feedback session.

Given a user is in the comment viewing interface, when they filter by urgency tags, then they should see only the comments assigned to selected urgency levels.

A user submits feedback that contains multiple comments during a single session.

Given a user is providing feedback, when they submit multiple comments, then the system should accept all comments and display them individually in the comment section.

Comment moderation system notifies users when their flagged comments have been reviewed.

Given a comment has been flagged and reviewed, when a decision is made by the moderator, then the user who flagged the comment should receive a notification of the outcome.

Report generation of moderated comments for analysis by the PM team.

Given a set timeframe has passed, when the PM requests a report, then the system should generate a comprehensive report of all moderated comments with their statuses.

Annotation History Log

User Story: As a designer, I want to access a history log of all annotations made during our VR sessions so that I can review previous feedback and ensure that all team contributions are accounted for in our project.
Description: The Annotation History Log requirement provides users with a comprehensive archive of all annotations made during VR sessions, allowing teams to track changes and revisit past discussions easily. This feature will include timestamps, user identifiers, and the content of all annotations, enabling users to understand the evolution of feedback and design decisions over time. This logs serves as both a reference for future design iterations and a tool for accountability among team members, ensuring that all contributions are recorded and recognized. By integrating this history log into AeroPlan, designers will have a valuable resource for improving future projects based on learned insights.
Acceptance Criteria: User accesses the Annotation History Log after a VR session to review all annotations made during the session for a specific project.

Given a completed VR session with annotations, when the user navigates to the Annotation History Log, then they should see a list of all annotations recorded with accurate timestamps, user identifiers, and content.

Team members collaborate in real-time, making annotations during a joint VR session and later accessing the Annotation History Log.

Given multiple users are annotating during a VR session, when they access the Annotation History Log afterward, then each user's annotations should be displayed clearly, allowing them to see contributions by all team members.

A user wants to retrieve specific annotations related to a design decision made weeks ago.

Given a user accesses the Annotation History Log, when they search for annotations by a specific keyword or date range, then the system should display relevant annotations and their associated discussion points correctly.

A user attempts to delete an annotation from the history log and wants to ensure that the action is reflected correctly in the log.

Given an existing annotation in the Annotation History Log, when the user deletes that annotation, then the log should update immediately to exclude the deleted annotation and confirm the action.

A user reviews the Annotation History Log and wants to confirm that the log displays all annotations made during multiple VR sessions over time.

Given several completed VR sessions, when the user accesses the Annotation History Log, then they should see a comprehensive list of all annotations made across sessions, organized chronologically with no missing entries.

Project managers want to ensure accountability by checking who made which annotations during design reviews.

Given the Annotation History Log, when the project manager reviews the log, then they should see each annotation clearly associated with the username of the contributor and a timestamp for accountability.

Client Engagement Portal

The Client Engagement Portal gives clients the ability to join VR sessions, offering them a personal front-row seat to the design process. Clients can ask questions, provide feedback, and visualize their ideas in real time alongside the design team. This feature enhances client relationships and ensures alignment on project visions, resulting in greater satisfaction and minimized revisions down the line.

Requirements

Real-time Feedback Integration

User Story: As a client, I want to provide instant feedback during design sessions so that I can ensure my ideas are considered and reduce the need for later revisions.
Description: The Real-time Feedback Integration requirement enables clients to provide instant feedback during VR sessions with the design team. This functionality supports synchronous communication, ensuring clients can ask questions and voice their ideas as they visualize the designs. This feature improves collaboration, reduces the turnaround time for feedback implementation, and ultimately leads to higher client satisfaction and lower revision rates. By embedding this mechanism within the Client Engagement Portal, clients feel more involved, and the design team saves time by rapidly addressing concerns and adjusting designs in real-time.
Acceptance Criteria: Client attends a scheduled VR session with the design team to review the latest design iterations and provide feedback.

Given a client is in a VR session, When the client raises a question or provides feedback on the design, Then the feedback is received in real-time by the design team and displayed in the session interface.

Client uses the feedback tool during a VR session to highlight specific areas of a design for discussion.

Given a client selects a specific element in the VR environment, When the client types or speaks their feedback, Then the feedback is recorded and visible to both the client and the design team immediately.

Design team receives feedback during a VR session and implements changes based on client suggestions.

Given the design team is in a VR session, When they receive a client's feedback and make changes to the design, Then the changes are reflected in the VR environment in real-time for the client to review.

Client tests the functionality of submitting feedback through the Client Engagement Portal.

Given the client is logged into the Client Engagement Portal, When the client submits feedback via the designated feedback button during a VR session, Then a confirmation message is displayed indicating successful submission.

Design team analyzes the feedback received during multiple VR sessions for improving future projects.

Given multiple feedback submissions have been received from clients, When the design team accesses the feedback log, Then they can see categorized and timestamped feedback, enabling better analysis and project adjustments.

Administrative user reviews and analyzes the overall client satisfaction ratings post-VR sessions.

Given feedback ratings are recorded following each VR session, When the administrative user accesses the satisfaction report, Then they can view average satisfaction ratings and specific client comments for ongoing improvement.

VR Session Scheduling

User Story: As a design team member, I want to efficiently schedule VR sessions with clients so that we can maximize participation and minimize delays in project timelines.
Description: The VR Session Scheduling requirement allows clients and design teams to schedule VR meetings according to their availability. This feature will integrate a calendar mechanism that identifies free slots for all participants, ensuring that sessions are optimally planned to maximize attendance and engagement. This requirement is crucial for enhancing user experience by reducing scheduling conflicts and streamlining communication, allowing for more effective planning of collaborative design reviews.
Acceptance Criteria: VR Session Scheduling for Client Meeting with Design Team

Given that the client and design team have been identified, when they access the scheduling tool, then all available time slots for each participant are displayed clearly, allowing for optimal scheduling.

Conflict Resolution During Schedule Selection

Given that multiple participants try to select the same time slot, when a time slot is chosen by one party, then that slot becomes unavailable for others, and an error message is displayed for impacted participants.

Integration with Popular Calendar Services

Given that the user has a Google Calendar or Outlook account, when they connect their calendar with the AeroPlan platform, then their availability is reflected in the scheduling tool, preventing double bookings.

Notification of Scheduled VR Session to Participants

Given that a VR session has been successfully scheduled, when all participants are confirmed, then each participant receives an email notification with the session details, including date, time, and access link.

User-Friendly Interface for Scheduling

Given that the user is scheduling a VR session, when they interact with the scheduling interface, then they can easily navigate and select their preferred time slots with minimal clicks.

Availability Updates in Real-Time

Given that a participant updates their calendar, when changes occur, then the scheduling tool reflects these updates in real-time, so that available slots are always current for all users.

Time Zone Adjustments for International Clients

Given that participants are in different time zones, when scheduling a VR session, then the time zone for each participant is taken into account, and the session time displayed adjusts accordingly for each individual's local time.

3D Model Customization Tools

User Story: As a client, I want to customize 3D designs during VR sessions so that I can visualize how different options affect the overall design and ensure it meets my vision.
Description: The 3D Model Customization Tools requirement provides clients the ability to experiment with basic modifications to 3D designs during VR sessions. Clients can adjust colors, textures, and layouts using intuitive interfaces, encouraging engagement and exploration of different design options. This functionality adds value by allowing clients to visualize alternatives in real-time, fostering collaborative creativity and driving better alignment on final project direction.
Acceptance Criteria: Client accesses the 3D Model Customization Tools during a VR session to modify a predefined 3D model of a building.

Given a client is in a VR session, when the client selects the 3D Model Customization Tools, then the client should be able to change the colors, textures, and layouts of the model in real-time.

Client attempts to change the texture of a wall in the 3D model during a VR session.

Given a client has selected a wall in the 3D model, when the client chooses a different texture from the available options, then the wall texture should update instantly to reflect the selection.

Client provides feedback on their customization during the VR session via a built-in chat function.

Given the client has made modifications to the design, when the client submits feedback using the chat function, then the feedback should be logged and visible to the design team in real-time.

The design team reviews the client's modifications made in the 3D Model Customization Tools during the VR session.

Given the client has made changes, when the design team opens the project file post-session, then all modifications made by the client should be saved and displayed correctly in the original 3D model.

Client wants to reset changes made to a 3D model during the VR session back to the original design.

Given the client has made modifications to the model, when the client chooses the 'reset' option, then the model should revert to its original state without any alterations.

Client navigates through multiple customization options in the 3D Model Customization Tools.

Given the client is in a VR session, when the client cycles through various customization options, then each option should load without lag or delay, ensuring a seamless experience.

The client wishes to save their customized 3D model for future reference and collaboration.

Given the client has made modifications to the model, when the client selects the 'save' function, then the customized model should be stored with an identifiable name and accessible for future sessions.

Session Replay and Archive

User Story: As a project manager, I want to archive VR sessions so that I can refer back to client feedback and team discussions easily at any point in the project lifecycle.
Description: The Session Replay and Archive requirement allows design teams to record VR sessions for future reference. This feature enables both clients and designers to revisit discussions, decisions made, and feedback provided during the sessions. By archiving these sessions, teams can maintain clarity on project developments over time, support onboarding of new team members, and provide transparency to clients. This fosters trust and ensures that all insights are preserved for project continuity.
Acceptance Criteria: VR session is recorded during a design meeting with clients present, capturing all discussions and decisions made for future reference.

Given a VR session is in progress, when the recording feature is activated, then the complete audio and visual feed must be archived without any interruptions or quality loss.

Design team needs to review past sessions for decision-making and to onboard a new team member with the project history.

Given that multiple VR sessions have been recorded, when the team accesses the archive, then each session must be playable with clear timestamps and searchable annotations reflecting key discussion points.

Clients wish to revisit a specific VR session to clarify their feedback and understand decisions made during a meeting.

Given a client accesses the Client Engagement Portal, when they retrieve a recorded session, then the playback must start from the exact timestamp of the client's request and allow for seamless navigation through the session.

Team leads need to ensure that all recorded sessions are securely stored and accessible only to authorized users.

Given a session is recorded and archived, when an authorized user attempts to access it, then the system must prompt for authentication, confirming that access is granted only to valid users.

The design team wants to maintain a history of client feedback and decisions for accountability and transparency throughout the project timeline.

Given that feedback is provided during recorded sessions, when the archive is reviewed, then all captured feedback must be indexed and retrievable for specific projects and clients.

Before releasing a new feature, the team wants to ensure that all ongoing projects have their sessions archived for potential future references.

Given that new updates or features are scheduled for release, when the session archiving is checked, then all active project sessions must be confirmed as recorded and securely stored in the archive.

After completing the design phase, the project manager wants to use the session records to justify design choices made based on client feedback.

Given that the project manager reviews past sessions, when they analyze feedback, then they must be able to correlate feedback comments with specific design decisions made in the recorded sessions.

Client Access Control

User Story: As a project manager, I want to control access levels for clients so that sensitive project information is secure and only available to authorized users.
Description: The Client Access Control requirement determines which features and areas of the portal are accessible to different users, including clients, design teams, and project managers. This is essential for maintaining security and ensuring that sensitive project information is only available to authorized personnel. The ability to customize access rights promotes a secure collaborative environment, allowing teams to work effectively while protecting intellectual property and confidential information.
Acceptance Criteria: Client requires access to design project details during a VR session without encountering restrictions on any permitted features.

Given a logged-in client user, when they access the Client Engagement Portal, then they should see all features they have been granted access to, ensuring no restrictions apply to accessible features.

Design team member needs to verify that only approved project members can view sensitive project data in the portal.

Given a logged-in design team member, when they attempt to access sensitive project information, then only users with specific access rights should be able to view that information while unauthorized users encounter an access denied notification.

Project manager wants to customize access rights for a new client to ensure they have the right level of access based on their role in the project.

Given a project manager, when they configure access rights for a new client user, then the system should allow the project manager to select features and areas that the client will have access to, reflected accurately in the user's profile upon saving changes.

A client needs to switch roles between viewer and annotator in a VR session based on their conversation with the design team.

Given a client is in a VR session, when they request to switch roles, then the system should allow them to toggle between viewer and annotator, updating their capabilities in real-time without logging out.

An administrator reviews the access logs to ensure compliance with access control policies and detect any unauthorized access attempts.

Given an administrator accesses the access logs, when they filter logs for unauthorized access attempts, then they should see a clear list of all attempts recorded, along with timestamps and user IDs, ensuring that logs are comprehensive and accurate.

Clients finish a VR session and need to receive a summary of their inputs and feedback from the session.

Given a completed VR session, when it ends, then the system should generate and send a summary report of the client's inputs and feedback to the client's registered email address within 24 hours.

A user attempts to access a feature they do not have permission for, and the system must provide appropriate feedback.

Given a user without access to a specific feature, when they attempt to access that feature, then they should receive a clear message indicating they do not have sufficient permissions to view or interact with that feature.

Interactive Design Analytics

User Story: As a design team member, I want to access analytics from VR sessions so that I can better understand client preferences and improve future design iterations.
Description: The Interactive Design Analytics requirement provides insights into client interactions during VR sessions, such as the time spent on specific designs, frequently asked questions, and feedback trends. This feature helps design teams analyze client preferences and understanding, allowing them to tailor their presentations and focus on what matters most to the client. It significantly enhances the iterative design process, as insights drawn from analytics can lead to more informed design choices and strategies.
Acceptance Criteria: Client Participation during VR Sessions

Given a client joins a VR session, when they interact with a design, then their interaction time is recorded accurately within the analytics dashboard.

Client Feedback Collection

Given a client provides feedback in a VR session, when they submit their feedback, then the feedback is captured and categorized properly in the analytics reports.

Analysis of Frequently Asked Questions

Given the analytics dashboard, when viewing client interactions, then the dashboard displays a list of frequently asked questions generated from multiple sessions.

Visualization of Client Preferences

Given data from VR sessions, when analyzing analytics reports, then the design team can see visualizations that reflect client preferences and trends.

Reporting of Interaction Metrics

Given a completed VR session, when the analytics report is generated, then it includes metrics such as average interaction time and number of client questions.

Trend Analysis Over Time

Given multiple VR sessions conducted over a period, when accessing the analytics dashboard, then it shows trends in client engagement over time for the design team.

Real-time Updates During Sessions

Given the interactive design analytics is integrated, when a session is ongoing, then the analytics dashboard reflects real-time interactions and feedback.

Multi-User Collaboration

With Multi-User Collaboration, multiple team members can join the same virtual design space simultaneously, regardless of their physical locations. This feature fosters teamwork by encouraging spontaneous brainstorming sessions, allowing users to seamlessly discuss ideas and modifications in real time. It transforms the design process into a communal experience, integrating diverse perspectives into the creative workflow.

Requirements

Real-time Presence Indicators

User Story: As a remote team member, I want to see who is currently online and available in the design space, so that I can engage with my colleagues in real-time discussions and enhance our collaborative efforts.
Description: This requirement ensures that all users in the Multi-User Collaboration space can see real-time presence indicators for other users. By displaying who is currently online and actively participating, team members can engage more effectively during collaborative sessions. This functionality is crucial for fostering communication and cooperation among remote team members, as it allows users to identify when colleagues are available for discussions or brainstorming sessions. Additionally, presence indicators can help in managing expectations for feedback and responses during collaborative workflows, thus improving overall efficiency and reducing frustration in communication isolation.
Acceptance Criteria: Real-time visibility of users in the Multi-User Collaboration platform during a brainstorming session.

Given multiple users are logged into the Multi-User Collaboration space, when a user accesses the platform, then they can see a list of all online users with a green indicator showing active status.

Notification of user presence changes in the collaboration space.

Given a user is in the Multi-User Collaboration space, when another user joins or leaves the session, then the current user receives an immediate notification indicating the presence change of the other user.

Visibility of user status across different devices in the Multi-User Collaboration platform.

Given users are collaborating from different devices, when a user logs in from a new device, then their online presence and status are updated in real time across all active devices of other users.

Integration with external communication tools for presence indication.

Given users are collaborating in the Multi-User Collaboration space, when a user sends a message via an integrated communication tool, then the presence indicator reflects their online status synchronously with the other tool.

Accessibility of presence indicators for users with disabilities.

Given a user with accessibility needs is using the Multi-User Collaboration platform, when they view the presence indicators, then they should be able to access and understand the presence information through screen readers or other assistive technologies.

Customization of presence indicator settings by users.

Given a user is in the Multi-User Collaboration space, when they access their profile settings, then they can customize their presence indicator (visible, invisible, busy), and the changes should be reflected immediately in the collaboration space.

Performance testing for real-time presence indicators under high user load.

Given the Multi-User Collaboration space is fully utilized with the maximum number of simultaneous users, when users observe the presence indicators, then all indicators should update without delay exceeding 1 second.

Integrated Chat Feature

User Story: As a user of the collaboration space, I want an integrated chat feature, so that I can share ideas and feedback quickly while working on designs without switching to another app.
Description: This requirement involves integrating a chat feature within the Multi-User Collaboration tool, allowing users to communicate instantly while working on designs. The chat feature should support text, emojis, and file sharing, providing a versatile platform for discussions. This functionality enhances communication without disrupting the workflow, enabling users to share quick thoughts, ideas, or feedback without needing to switch to external messaging applications. By keeping communication within the design environment, it streamlines collaboration and ensures that all pertinent context is maintained, significantly improving team interaction during design phases.
Acceptance Criteria: User initiates a collaborative design session with multiple team members present in the virtual design space and accesses the chat feature to communicate real-time.

Given that the user is in the virtual design space with other collaborators, when they click on the chat icon, then the chat window should open without lag, enabling instant text communication with all participants.

A user shares a file through the integrated chat while discussing design changes with team members in the collaborative space.

Given that the user has an active chat session, when they select a file from their device and click the 'Send' button, then the file should successfully upload and be accessible to all participants in the chat.

Team members use emojis within the chat to facilitate more expressive communication about design ideas during a brainstorming session.

Given that users are participating in a chat, when a user selects and sends an emoji, then the emoji should appear within the chat window and be visible to all participants in real-time.

A user wishes to revisit an important message shared during a design session, requiring a way to view chat history.

Given that the user is in the chat feature and previous messages have been exchanged, when they scroll up in the chat window, then they should be able to see all prior messages sent during the current session.

Users discuss modifications to a project file and need to view the design file concurrently while chatting.

Given that users are in a chat session about the design, when they click on a shared design file link in the chat, then the design file should open in a new window, allowing simultaneous viewing and discussion within the chat.

A user desires to quickly exit the chat feature during a collaborative session without impacting ongoing discussions.

Given that the user is currently in the chat window, when they click the 'Close' button, then the chat feature should minimize without disrupting the session or disconnecting other users.

Users need to receive notifications for new messages in the chat while actively engaged in design tasks.

Given that users are working in the design environment, when a new message is sent in the chat, then they should receive a visual notification within the design interface indicating a new message has arrived.

Visual Asset Sharing

User Story: As a designer, I want the ability to upload and share design assets easily within the collaboration space, so that my team can access the latest versions of resources while working together on projects.
Description: The Visual Asset Sharing requirement enables users to easily upload, share, and access design files and assets within the Multi-User Collaboration space. This functionality is critical for maintaining a centralized repository of design resources, allowing team members to collaborate on the same set of materials without version control issues. Assets such as images, sketches, and 3D models should be readily available and organized for easy access. By incorporating this feature, AeroPlan enhances the collaborative design experience, allowing for smoother workflow transitions and ensuring that all team members can work with the most up-to-date resources.
Acceptance Criteria: Uploading a visual asset to the Multi-User Collaboration space.

Given a user is logged into the AeroPlan platform, when they select a design file from their local storage and initiate the upload process, then the file should be successfully uploaded and appear in the shared visual asset library within 5 seconds.

Accessing and downloading a shared design asset from the library.

Given multiple users are collaborating in the Multi-User Collaboration space, when a user clicks on a visual asset in the library, then they should be able to download the file without errors, and the download should complete within 10 seconds.

Searching for a specific visual asset in the library.

Given a user is in the visual asset library, when they input a specific keyword related to a design asset into the search bar, then the system should display relevant assets that match the keyword, and the results should appear within 2 seconds.

Organizing visual assets into folders in the library.

Given a user is in the visual asset library, when they create a new folder and move at least one visual asset into that folder, then the folder should appear in the library, and the asset should be accessible within it without any loss of data.

Version control of uploaded visual assets.

Given a user has uploaded a visual asset to the library, when they upload a new version of the same asset, then the previous version should remain accessible in the version history, and the latest version should be marked as the current version automatically.

Real-time updates of asset changes in the collaborative space.

Given multiple users are active in the Multi-User Collaboration space, when one user uploads or modifies a visual asset, then all other users should receive an immediate notification of the change, reflecting the updates in their view within 3 seconds.

Scenario Simulation

Scenario Simulation allows users to simulate different environmental factors and scenarios within the VR space, such as lighting changes throughout the day or seasonal variations. This feature provides invaluable insights into how designs will function in real life, helping teams make informed decisions and adjustments to optimize designs for utility and aesthetic appeal.

Requirements

Dynamic Environmental Control

User Story: As a design team member, I want to control environmental settings in a simulation so that I can better understand how my design responds to real-world conditions.
Description: Dynamic Environmental Control allows users to manipulate and adjust various environmental factors such as lighting, temperature, and humidity within the virtual reality space. This feature will enhance user experience by providing realistic conditions for design evaluation, enabling teams to visualize how their projects react under different scenarios. It will be crucial for understanding the nuanced interactions of designs with environmental elements, ultimately leading to more informed design choices and optimized aesthetics and functionality.
Acceptance Criteria: User tests the effect of different lighting conditions on a building model during various times of day within the VR space.

Given that the user has access to the lighting control feature, when the user selects a time of day, then the lighting should dynamically adjust to reflect realistic changes in environmental light conditions, and the user should be able to observe the effects on the building model without lag.

User simulates seasonal variations in temperature and humidity for an architectural design.

Given that the user has selected a design model, when the user initiates a seasonal simulation, then the temperature and humidity levels should change according to the selected season and the design should visually respond to those changes appropriately.

User manipulates multiple environmental factors simultaneously to assess their combined impact on design functionality.

Given that the user has enabled the dynamic environmental controls, when the user adjusts lighting, temperature, and humidity at the same time, then the system must accurately simulate the conditions in real-time and display the resulting changes in the design model effectively.

User evaluates the impact of HDR (High Dynamic Range) lighting in comparison to standard lighting settings within the simulation.

Given that the user is currently testing a design under standard lighting, when the user switches to HDR lighting, then the visual output must improve in terms of contrast and detail, allowing the user to notice significant differences in design features.

User analyzes feedback from the simulation regarding design performance in varying humidity levels during the storm season.

Given that the user is reviewing the design after adjusting the humidity levels, when the simulation ends, then the user should receive a comprehensive report detailing potential issues such as moisture retention or structural weaknesses identified during the scenario.

Interactive Scenario Selection

User Story: As an architect, I want to choose and modify scenarios so that I can test my designs against specific conditions to ensure they perform well in diverse situations.
Description: Interactive Scenario Selection enables users to choose from a variety of pre-set scenarios or create custom scenarios to test their designs. This feature is integral to providing flexibility and depth in simulations, allowing users to experiment with multiple scenarios such as floods, power outages, and natural events. By enabling users to simulate these conditions, they can assess design strengths and weaknesses, thus improving resilience and adaptability in their architectural solutions.
Acceptance Criteria: User selects a pre-set scenario for a flood event to evaluate design resilience.

Given the user logs into the AeroPlan platform, when they navigate to the Scenario Simulation feature and select a pre-set flood scenario, then the system must successfully simulate the environmental changes and visually represent the impact on the selected design model.

User creates a custom scenario to test the effects of a power outage on their design.

Given the user is on the Scenario Simulation page, when they choose to create a new custom scenario and input parameters for a power outage, then the system must allow the user to save this custom scenario and run a simulation reflecting the specified conditions.

User switches between different scenarios during a live simulation to compare results.

Given the user is currently viewing the results of a flood scenario simulation, when they select another scenario from the scenario list during the simulation, then the system must seamlessly transition to the new scenario and update the visual representation without lag or error.

User reviews simulation results to analyze design strengths and weaknesses in various scenarios.

Given the user has finished a simulation, when they access the results summary, then the system must provide a detailed analysis of how the design performed under each simulated scenario, highlighting key strengths and areas for improvement.

User tests multiple scenarios to assess the impact on a single design iteration.

Given the user has a design model open, when they run three different scenarios (e.g., flood, power outage, and seasonal variation) sequentially, then the system must accurately save and display the results of each scenario simulation for comparison.

User accesses scenario simulation help documentation for guidance on using the feature.

Given the user is on the Scenario Simulation page, when they click the help icon or link, then the system must display clear and accessible documentation that explains how to use scenario selection and simulation functions in detail.

Real-time Performance Feedback

User Story: As a project manager, I want to receive real-time feedback during simulations so that I can make prompt design decisions based on performance analytics.
Description: Real-time Performance Feedback provides immediate insights and analytics based on the simulation outcomes as scenarios are tested. This requirement is vital for fast-tracking the design iteration process, allowing users to receive feedback on aspects such as energy efficiency, structural integrity, and user comfort in a matter of moments. The analytics will enable teams to make quick adjustments, fostering a more agile design process.
Acceptance Criteria: Users initiate a scenario simulation within AeroPlan to test the impact of different lighting conditions on their design throughout the course of the day.

Given that the user has selected a specific design and chosen the lighting scenario, when the simulation is run, then the real-time performance feedback should display changes in energy efficiency, structural integrity, and user comfort immediately.

The design team reviews the real-time performance feedback after running multiple simulation scenarios to evaluate design efficacy against user comfort.

Given that the user has conducted multiple simulations, when they access the performance feedback dashboard, then the dashboard should present a comprehensive report of all simulations, including aggregate insights on energy efficiency, structural integrity, and user comfort ratings.

The user alters the design based on real-time performance feedback during a simulation to improve user comfort and energy efficiency.

Given that the user has received feedback indicating low user comfort levels, when they adjust the design parameters and rerun the simulation, then the new real-time performance feedback should reflect improved user comfort and energy efficiency within the same session.

The architecture team collaborates remotely while using the real-time performance feedback feature during scenario simulations to make design decisions.

Given that multiple team members are accessing the simulation concurrently, when any team member makes adjustments to the design based on real-time feedback, then all other members should see the updated performance metrics instantly to facilitate collaborative decision-making.

The user concludes a scenario simulation and needs to save the performance feedback results for future reference.

Given that the user has finished a simulation, when they choose to save the performance feedback results, then the system should allow the user to download a report in a standard format (PDF/Excel) containing all feedback data and insights.

A user runs a seasonal variation simulation to understand how design elements behave across different times of the year.

Given that the user selects the seasonal variation option and begins the simulation, when the simulation runs to completion, then the real-time feedback should detail how each design element performed across all selected seasons, with specific metrics for energy consumption and comfort levels.

Users want to revert to a previous design state after reviewing real-time performance feedback.

Given that the user has made changes to the design and wishes to revert, when they select the 'Revert to Previous State' option, then the design should reset to the last saved state without losing any performance feedback history.

Scenario Comparison Tool

User Story: As a designer, I want to compare the outcomes of different simulation scenarios so that I can see how variations in design affect overall performance and make better choices.
Description: Scenario Comparison Tool facilitates side-by-side comparison of different simulation outcomes, enabling users to evaluate how changes affect design performance. This feature will assist teams in visualizing actual design implications and will be crucial for making strategic choices, determining which design iteration yields the best results considering aesthetic and functional parameters. It empowers teams to make data-driven decisions.
Acceptance Criteria: User Comparison of Design Outcomes

Given the user has multiple design simulations loaded, When the user selects two designs for comparison, Then the tool displays a side-by-side analysis of key performance indicators such as lighting efficiency and material usage.

Data Visualization for Simulations

Given the user has selected a simulation to compare, When the user initiates the comparison, Then the tool generates comparative graphs displaying aesthetic and functional metrics over time for each design.

User Input for Scenario Parameters

Given the user is configuring the simulation scenarios, When the user inputs specific parameters like time of day and season, Then the scenario comparison tool accurately reflects these inputs in the simulation results.

Exporting Simulation Results

Given the user has completed a scenario comparison, When the user selects the export function, Then the tool allows the user to download a report containing all relevant simulation data and visualizations.

User Feedback Mechanism

Given the user has completed a comparison of design simulations, When the user rates the effectiveness of the tool, Then the system collects and stores user feedback for future analysis.

Real-time Update of Comparison Results

Given that the user modifies one of the design parameters during a comparison, When the parameter is changed, Then the comparison tool updates the results in real-time without requiring a refresh.

Multi-User Collaboration on Simulations

Given that multiple users are working on simultaneous design comparisons, When one user updates a parameter, Then all collaborating users see the updated comparison results instantly.

User-Friendly Interface for Scenario Setup

User Story: As a new team member, I want an easy-to-use interface for setting up scenarios so that I can contribute to design evaluations without a steep learning curve.
Description: User-Friendly Interface for Scenario Setup is designed to simplify the process of creating and adjusting scenarios within the simulation environment. This requirement ensures that users with varying levels of technical expertise can easily engage with the simulation tools, enabling broader team participation in the design process. A streamlined interface will enhance productivity and encourage innovative uses of the simulation feature.
Acceptance Criteria: User launches the Scenario Simulation interface to create a new environmental scenario for a design project.

Given that the user is logged into the AeroPlan platform, when they navigate to the Scenario Simulation interface, then they should see a clearly labeled button to create a new scenario, along with tooltips explaining each function.

A user with minimal technical knowledge attempts to set up a lighting simulation for their design.

Given that the user has accessed the lighting simulation section, when they select lighting parameters, then the interface should automatically suggest preset options and include a preview feature that demonstrates the selected lighting in real-time.

A user wants to modify an existing scenario to account for seasonal changes in lighting.

Given that the user has an existing scenario open, when they access the modify scenario option, then they should be able to easily adjust the seasonal parameters with drag-and-drop functionality and intuitive sliders for key time variables.

A user tests the Scenario Simulation feature with a team during a collaborative session.

Given that multiple users are engaging with the Scenario Simulation tool simultaneously, when one user makes a change to any simulation parameters, then all other users should see that change reflected in real-time without noticeable delay.

An administrator reviews feedback on the user experience of the Scenario Simulation interface.

Given that user feedback is collected post-interaction, when the feedback is analyzed, then at least 80% of users should indicate that the interface was easy to use and understandable, validating the user-friendly design of the interface.

A user requires help using the Scenario Setup interface and accesses the help section.

Given that the user is uncertain about how to use certain features, when they click on the help option within the Scenario Setup interface, then detailed, step-by-step guides and video tutorials should be readily available and easily accessible.

Guided Tours & Presentations

Guided Tours & Presentations offer users the ability to lead virtual walkthroughs of designs with pre-set routes and highlight key features. This feature is ideal for presentations to stakeholders or clients, as it allows users to control the experience and emphasize important elements, leading to more impactful discussions and engagement.

Requirements

Interactive Highlighting

User Story: As a designer, I want to highlight specific features during guided tours so that I can effectively communicate important aspects of my design to stakeholders and engage them in meaningful discussions.
Description: The Interactive Highlighting requirement allows users to emphasize specific features of their designs during guided tours and presentations. This functionality enhances engagement by enabling users to draw attention to key elements dynamically, thus facilitating clearer communication and feedback. By integrating this feature into AeroPlan, users can create more impactful presentations that resonate with stakeholders and clients. This requirement ensures that the highlighting mechanism is intuitive, allowing users to easily activate and deactivate highlights during live tours, contributing to a smooth presentation experience.
Acceptance Criteria: User initiates a guided tour of a design presentation with stakeholders who need clarity on different features to make informed decisions.

Given the user is in a guided tour mode, when they select a specific feature to highlight, the selected feature should be visibly marked with a distinct color for the duration of the selection. The highlight should deactivate when the user selects another feature or clicks the deactivate button.

A user is presenting their design and wants to emphasize a key element to ensure that stakeholders understand its importance.

Given the user is presenting their design, when they choose to highlight a key element, then that element should be animated to draw attention to it, and a tooltip with additional information should appear.

During a live presentation, the user needs to quickly switch between multiple highlighted features without disrupting the flow of the presentation.

Given the user is on a live tour, when they switch the highlight from one feature to another, then the transition should be smooth and not exceed 1 second, maintaining the audience engagement without delays.

A user rehearses a presentation and wants to test the interactive highlighting feature to ensure it behaves as intended before the actual meeting.

Given the user is in rehearsal mode, when they activate highlights on various features, then all highlights must appear consistently across different devices and browsers without any visual bugs or lag.

Users are in a meeting where interactive feedback is encouraged, and they wish to disable highlights temporarily to focus on discussion.

Given the user is showcasing a design with active highlights, when they click the deactivate highlights button, then all highlights should turn off instantaneously without affecting the presentation's layout, allowing for clear discussion.

A user needs to provide feedback to team members who will be using the highlighting feature in their upcoming presentation.

Given the user has completed their presentation, when they review the highlighting feature through a feedback form, then they should be able to rate the effectiveness of the feature on a scale of 1-5, with an optional comments section for detailed insights.

Customizable Tour Routes

User Story: As a project manager, I want to customize the route for tours so that I can ensure that the presentation flows logically and highlights the most critical aspects of our project for our audience.
Description: The Customizable Tour Routes requirement enables users to define specific pathways through their designs for guided tours. This flexibility allows users to tailor the experience based on the audience's interests and questions, leading to more personalized interactions. By supporting various route configurations, AeroPlan empowers users to control the flow of information and focus on areas that matter most to their clients, ultimately enhancing the effectiveness of presentations and user satisfaction.
Acceptance Criteria: User Customizes a Tour Route for a Client Presentation

Given the user is in the Guided Tours & Presentations feature, when they select the 'Customize Tour Route' option, then they can create a route that highlights specific design elements and their features, and save it for future use.

User Edits an Existing Tour Route

Given that a user has a previously saved tour route, when they choose to edit the route, then they can modify the pathway and the highlighted features and save the new configuration without any errors.

User Reviews Customized Tour Route During a Live Presentation

Given the user is presenting a customized tour route to clients, when they initiate the tour, then all predefined pathways and highlights should display correctly, allowing for a smooth presentation experience with no lag or disruptions.

User Deletes a Custom Tour Route

Given the user has created multiple customized tour routes, when they choose to delete one, then the system should remove the selected route from their library without affecting other existing routes.

User Receives Confirmation After Saving a Custom Tour Route

Given the user has completed customizing a tour route, when they save it, then they receive a confirmation message indicating the successful saving of the route and its details are log in the database.

User Accesses Custom Tour Routes Across Devices

Given the user has created custom tour routes on one device, when they log into AeroPlan on another device, then all their custom tour routes should be accessible and functional without any data loss.

User Shares a Custom Tour Route with Team Members

Given a user has customized a tour route, when they select the 'Share' option, then they can send the route to other team members via email or link, and the recipients should be able to access and view the shared route.

Real-time Feedback Integration

User Story: As a presenter, I want to gather real-time feedback from my audience during tours so that I can adjust my presentation in response to their reactions and ensure better understanding of the design features.
Description: The Real-time Feedback Integration requirement facilitates the collection and display of audience feedback during guided tours and presentations. This feature allows users to receive instant insights on the audience's understanding and engagement levels, enabling them to adjust their presentations dynamically. By incorporating feedback tools such as polls or emoji reactions, AeroPlan enhances the interactivity of the presentations, making them more engaging and collaboratively driven.
Acceptance Criteria: Demonstrating the real-time feedback integration during a virtual presentation to a client, where the presenter uses polls to gauge understanding and emoji reactions to assess engagement while presenting a new architectural design.

Given the presenter initiates the guided tour with real-time feedback tools enabled, when audience members submit their responses through polls or emoji reactions, then the presenter should see the feedback displayed instantly on their interface, allowing them to adjust their presentation in real-time based on audience engagement.

During a team meeting, users need to collect feedback on specific design elements as they navigate through a virtual tour of a project.

Given that the audience is participating in the guided tour, when the presenter highlights key design elements, then the audience must be able to provide feedback via polls within 30 seconds of the element being highlighted, which should be visible to the presenter immediately.

A presenter wants to analyze feedback trends after completing a guided tour to determine which design features resonated most with the audience.

Given that the presentation has concluded, when the presenter accesses the feedback analytics dashboard, then they must be able to view summarized results of polls and emoji reactions, including average engagement scores and number of responses for each highlighted feature.

Feedback tools must be easy to access and intuitive for users who are not tech-savvy, during an internal presentation by a design team lead to junior members.

Given that the guided tour begins, when the team lead instructs junior members on how to provide feedback, then all feedback tools (polls and emoji reactions) must be accessible with a single click from the presentation interface without requiring any additional setup or technical knowledge.

A presenter needs to ensure that audience feedback can be collected in multiple languages during an international presentation.

Given that the feedback tools are active, when the audience interacts with polls or emoji reactions, then the feedback interface must support at least five different languages, correctly displaying questions and options based on the audience's selected language preference.

Users are conducting a follow-up presentation after gathering feedback and need to demonstrate how their changes influenced design improvements based on audience insights.

Given that feedback from the initial presentation was collected, when the presenter shows a comparison of designs before and after the feedback, then the changes made must be distinctly highlighted, and the audience must see clear references to specific pieces of feedback that influenced each change.

Virtual Reality Style Guide

The Virtual Reality Style Guide provides users with templates and best practices for creating immersive experiences within the Visual Collaboration Hub. It includes tips on designing effective VR walkthroughs, engaging clients, and utilizing VR tools to maximize design communication. This feature ensures that all users can leverage VR to its fullest potential, enhancing the overall collaboration experience.

Requirements

VR Walkthrough Templates

User Story: As a designer, I want to use customizable VR walkthrough templates so that I can create engaging virtual experiences for my clients without starting from scratch each time.
Description: The VR Walkthrough Templates requirement involves creating a collection of user-friendly, customizable templates for users to design immersive virtual reality walkthroughs. By providing these intuitive templates, users can streamline their design process, ensuring that they adhere to best practices while maximizing the use of available VR tools. This feature will enhance the overall user experience by allowing architects and designers to create engaging and visually appealing virtual environments that effectively showcase their projects to clients and stakeholders. It integrates seamlessly with the existing Visual Collaboration Hub, enabling easy access and modification of templates for various project needs, ultimately leading to improved client engagement and satisfaction.
Acceptance Criteria: User creates a VR walkthrough for a design project using the provided templates in the Visual Collaboration Hub.

Given a user has access to the VR Walkthrough Templates, when they select a template and customize it for their project, then the template should allow modifications for layout, colors, and textures while maintaining usability.

Architect team collaborates on a VR project using the walkthrough templates and shares their progress in real-time.

Given multiple users from an architect team are using different devices, when they access the same VR walkthrough template, then changes made by one user should be visible to all other users in real-time without delay.

A user utilizes the VR walkthrough templates to present their design to clients during a remote meeting.

Given a user has completed a VR walkthrough based on the templates, when they share the VR experience with clients during a meeting, then clients should be able to navigate through the walkthrough seamlessly with intuitive controls.

User evaluates multiple VR walkthrough templates to choose the most suitable one for their project needs.

Given the user is browsing through the available VR walkthrough templates, when they filter by categories such as design style and project type, then the system should display only the relevant templates matching the selected criteria.

A user customizes branding elements in the VR walkthrough template for a client presentation.

Given a user is editing a VR walkthrough template, when they upload custom logos and select branding colors, then the changes should be reflected automatically in the VR walkthrough without errors.

User accesses the help documentation for VR Walkthrough Templates within the Visual Collaboration Hub.

Given the user clicks on the help icon, when they select 'VR Walkthrough Templates’ help section, then the system should display comprehensive guidance including best practices and tips for effective usage of the templates.

Best Practices for VR Design

User Story: As a team leader, I want access to best practices for VR design so that my team can produce high-quality virtual experiences that impress our clients.
Description: The Best Practices for VR Design requirement entails the development of a comprehensive guideline resource that outlines essential principles and techniques for creating effective virtual reality experiences within the platform. This resource will cover topics such as user navigation, environmental design, and interaction mechanics, helping users to optimize their VR projects for clarity and impact. By providing these best practices, AeroPlan will enable design teams to maintain high standards in their virtual offerings, fostering a consistent level of quality and enhancing the collaborative design process. This functionality aligns with AeroPlan's goal of elevating design communication and ensuring user success in utilizing VR capabilities.
Acceptance Criteria: User navigates the Visual Collaboration Hub and accesses the Best Practices for VR Design guidelines to enhance their project.

Given the user is logged into the Visual Collaboration Hub, When they navigate to the Best Practices for VR Design section, Then the guidelines should be clearly displayed with easy navigation to each topic.

A design team uses the Best Practices for VR Design during a project meeting to create an effective VR walkthrough.

Given the design team is in a project meeting, When they apply the Best Practices for VR Design, Then they should be able to create a walkthrough that meets all specified design principles within 30 minutes.

A user seeks to understand environmental design rules from the Best Practices for VR Design to ensure optimal user experience.

Given the user selects the Environmental Design topic, When they access the content, Then there should be clear examples and explanations of best practices that can be directly applied to their VR projects.

Users evaluate the effectiveness of the Best Practices for VR Design after applying them to their projects.

Given users have completed a VR project using the Best Practices, When they provide feedback through a survey, Then at least 80% should indicate that the guidelines helped improve their project outcomes.

A user encounters difficulties with interaction mechanics and refers to the Best Practices for VR Design for solutions.

Given the user is struggling with interaction mechanics, When they consult the relevant section of the guidelines, Then they should find practical solutions that help them resolve their issues effectively.

Project managers assess the consistency of VR projects based on the Best Practices for VR Design resource.

Given project managers are reviewing completed VR projects, When they compare project outcomes to the guidelines, Then they should find that at least 90% of projects reflect the best practices laid out in the resource.

Client Engagement Tools

User Story: As a client, I want to provide real-time feedback on the VR designs I'm reviewing so that I can ensure the project aligns with my vision and requirements.
Description: The Client Engagement Tools requirement focuses on integrating features that facilitate interactive client involvement during the VR design process. This includes functionalities for real-time feedback, annotation capabilities, and the ability to conduct virtual design reviews with clients directly within the VR environment. These tools are essential for enhancing collaboration and ensuring client requirements are met while allowing clients to experience designs in an immersive setting. By incorporating this functionality, AeroPlan aims to improve communication between designers and clients, leading to higher client satisfaction and more effective project outcomes. This requirement is pivotal for supporting the interactive nature of the platform and fostering better client relationships.
Acceptance Criteria: Client participates in a virtual design review using the VR platform, providing real-time feedback on design elements during the walkthrough.

Given a client is logged into the VR environment, when they access the design review feature, then they should be able to provide feedback via voice or text chat and see their annotations visually represented in real time.

A design team prepares a virtual walkthrough for a client meeting, utilizing the Client Engagement Tools to showcase design elements and gather client input.

Given the design team is in a VR session, when they present the design walkthrough, then the client should be able to interact with the design, request changes, and annotate specific elements during the session.

During a virtual design review, a client makes annotations and the design team needs to capture and address these comments within the project management system.

Given the client has made annotations during the VR design review, when the session ends, then all annotations should be automatically saved and organized within the project management documentation for follow-up.

The design team conducts a training session for clients on how to use the VR engagement tools effectively during the design process.

Given the training session is held, when clients attend the session, then they should demonstrate the ability to utilize VR engagement tools, including feedback mechanisms and annotation features, at a satisfactory level.

Clients need to provide feedback on multiple design aspects during a VR session, requiring clear guidance on the annotation process.

Given the client is experiencing the design in VR, when they require assistance with the annotation tools, then guidance prompts should be easily accessible and provide clarity on how to use each tool effectively.

A design team tests the connectivity and functionality of the Client Engagement Tools in a multi-client environment, ensuring all clients can provide input simultaneously.

Given the design team initiates a VR session with multiple clients, when all clients join the session, then the platform should support real-time input from each client without lag or disconnection issues.

Post-session, the design team needs to gather all client feedback and annotations expressed during the VR design review for integration into the project planning.

Given the VR design review session has concluded, when the team collects feedback, then all verbal and annotated client inputs should be compiled into a summary report for further action.

VR Tool Utilization Guide

User Story: As a new user, I want a tutorial on using VR tools so that I can confidently create immersive experiences and fully utilize the platform's capabilities.
Description: The VR Tool Utilization Guide requirement encompasses the creation of a comprehensive tutorial that educates users on the various VR tools available within AeroPlan. This guide will feature step-by-step instructions, video demonstrations, and tips for effectively utilizing these tools to enhance the design process. By equipping users with the knowledge to maximize the use of VR technology, AeroPlan empowers architects and designers to fully leverage the potentials of their immersive experiences. This guide will be integrated into the platform, making it readily accessible and easy to navigate, thus ensuring that users can quickly find the information they need to succeed in their VR endeavors.
Acceptance Criteria: User accessing the VR Tool Utilization Guide within AeroPlan during an ongoing project to learn how to effectively implement VR tools for a client presentation.

Given a user is logged into AeroPlan, when they navigate to the VR Tool Utilization Guide, then they should be able to access a tutorial with step-by-step instructions and video demonstrations within 3 clicks.

User watching a video demonstration within the VR Tool Utilization Guide to learn how to create a VR walkthrough for a project.

Given a user is on the VR Tool Utilization Guide page, when they select a video demonstration, then the video should load within 5 seconds and provide clear instructions on creating a VR walkthrough.

User searching for specific information on utilizing VR tools for an interactive client presentation within the guide.

Given a user is on the VR Tool Utilization Guide page, when they use the search functionality with the term 'interactive presentation', then the results should accurately display relevant sections and tutorials in under 2 seconds.

User utilizing tips from the VR Tool Utilization Guide to enhance their design process in a collaborative project environment.

Given a user has completed the VR Tool Utilization Guide, when they apply the provided tips in their design project, then they should report a perceived increase in collaboration effectiveness within the team in a follow-up survey.

Admin updating the VR Tool Utilization Guide to include new VR tools and features.

Given an admin is logged into the AeroPlan backend, when they add new content to the VR Tool Utilization Guide, then the updates should be reflected on the user-facing guide within 30 minutes without system errors.

User sharing the VR Tool Utilization Guide with team members for collaborative learning.

Given a user is viewing the VR Tool Utilization Guide, when they click the 'Share' button, then they should be able to share a link via email that provides direct access to the guide without any errors.

Design Improvement Suggestions

This feature utilizes machine learning algorithms to analyze previous project data and design patterns, offering tailored recommendations for enhancements. By leveraging past successes and failures, users receive actionable suggestions that directly align with their current projects, fostering continuous improvement and promoting innovative design solutions.

Requirements

AI Design Analysis

User Story: As a designer, I want the system to provide me with suggestions based on previous project data so that I can improve my current designs with proven ideas and approaches.
Description: This requirement involves developing machine learning algorithms capable of analyzing historical project data and design patterns. The functionality should allow the system to identify trends, successes, and failures across various projects within the AeroPlan platform, using this data to generate tailored recommendations for design improvements. By integrating this AI capability, users will benefit from data-driven insights that not only enhance their current project outcomes but also promote innovative design solutions. This feature is crucial for ensuring that users continuously improve their work and effectively leverage past experiences within their architecture and design projects, thus fostering creativity and reducing errors in future designs.
Acceptance Criteria: A user uploads a historical project dataset for analysis in AeroPlan, and they request improvement suggestions based on previous projects.

Given the user has uploaded relevant historical project data, When the user initiates the analysis, Then the system should generate a report with at least three actionable design improvement suggestions based on the identified trends and patterns.

A team member views the improvement suggestions generated by the AI for their current design project in AeroPlan.

Given the AI has generated improvement suggestions, When the team member accesses the suggestion report, Then they should see a comprehensive list of suggestions categorized by design aspects such as aesthetics, functionality, and sustainability.

A user applies one of the AI-generated design suggestions to their ongoing project and saves the changes.

Given the user has selected a design suggestion from the AI report, When they implement the suggestion and save the project, Then the system should confirm that the changes have been successfully applied and highlight the areas of modification.

A user reviews the historical performance of previous projects to assess the effectiveness of the AI recommendations.

Given the user is reviewing completed projects, When they compare the outcomes of projects that incorporated AI suggestions with those that did not, Then they should observe at least a 20% improvement in project success metrics in projects that applied the suggestions.

A user requests clarification on a specific AI-generated suggestion included in their report.

Given the user has a query about a suggestion, When they click on the suggestion for more information, Then the system should display additional details explaining the rationale behind the recommendation including supporting data and case studies.

Real-Time Feedback Mechanism

User Story: As a team member, I want to collaborate in real-time and provide feedback on design suggestions so that we can iteratively improve our project outcomes together.
Description: The Real-Time Feedback Mechanism requirement focuses on enabling users to receive immediate suggestions and improvements during the design process. This feature should facilitate real-time collaboration among team members, allowing users to interact and share design iterations fluidly. It should also incorporate mechanisms to gather input from users regarding the suggestions provided by the AI, refining the algorithms continuously based on user feedback and outcomes. By integrating this feature, AeroPlan will enhance team collaboration and ensure that design recommendations are not only timely but also relevant to the ongoing development of the project, maximizing productivity and creativity.
Acceptance Criteria: User submits a design concept for review using AeroPlan's Real-Time Feedback Mechanism during a collaborative design session.

Given a user has submitted a design concept, when the feedback mechanism is activated, then the AI should provide at least three actionable suggestions within 5 seconds of submission.

Team members are collaborating on a project and utilizing the Real-Time Feedback Mechanism to discuss improvements on their design iterations.

Given multiple users are online, when any user suggests a design improvement, then all team members should receive a notification within 2 seconds of the submission.

A user interacts with the design improvement suggestions provided by the AI during a design review meeting.

Given a user receives AI-generated suggestions, when they select one of the suggestions, then the system should log this input and update the algorithm based on user engagement with that suggestion.

A project team has just completed a design iteration and is seeking immediate feedback using the Real-Time Feedback Mechanism.

Given the team completes a design iteration, when they initiate the feedback process, then the system should display feedback gathered from all team members within 10 seconds.

An architecture team is using AeroPlan to assess design suggestions after multiple iterations.

Given the AI has analyzed previous project data, when the team reviews suggestions, then at least 80% of the suggestions should be relevant to the designs they are currently working on as confirmed by user ratings.

A user wants to rate the usefulness of suggestions provided by the AI after a design session.

Given a user is presented with a list of AI suggestions, when they rate each suggestion, then the system must collect and store all ratings for analysis in real-time.

Feedback is being collected from team members regarding the AI-generated suggestions during an ongoing project.

Given team members can provide input on AI suggestions, when they submit feedback, then the system should confirm receipt of that feedback with a response time of 3 seconds or less.

Customizable Suggestion Parameters

User Story: As a project lead, I want to customize design suggestion parameters so that the recommendations I receive are relevant to my specific project goals and design style.
Description: This requirement entails developing a feature that allows users to customize parameters for the design improvement suggestions offered by the system. It should enable users to select specific design goals, constraints, or styles they wish to focus on, thereby tailoring the suggestions to meet their unique project needs. By providing customizable options, users will be empowered to guide the AI towards more relevant recommendations, ensuring that the design advice aligns closely with their vision and project context. This feature will enhance user satisfaction and the practical applicability of suggestions provided, ultimately driving better design outcomes.
Acceptance Criteria: User customizes design improvement suggestions based on specified parameters for a new architectural project.

Given a user has selected specific design goals and styles, when they submit their preferences, then the system should generate design improvement suggestions tailored to these parameters within 5 seconds.

User reviews and refines their customized parameters for design suggestions after receiving initial recommendations.

Given a user has received initial design suggestions, when they adjust the parameters and request new suggestions, then the system should provide updated recommendations that reflect the newly selected goals and constraints within 5 seconds.

A team of designers collaborates on a project and needs to agree on shared parameters for design improvement suggestions.

Given multiple users are working on the same project, when they agree on design improvement parameters, then all members should see consistent suggestions based on the shared parameters without discrepancies.

A user wants to reset their customized suggestion parameters to default settings before starting a new project.

Given a user is on the parameter settings screen, when they click the 'Reset to Default' button, then all customized parameters should revert to the original default settings and a confirmation message should be displayed.

A user wants to provide feedback on the relevance of design suggestions received from the system.

Given a user has received design improvement suggestions, when they select a suggestion and rate its relevance, then their feedback should be saved and used to refine future suggestions by the system.

A user accesses the help section to understand how to effectively use customized parameters for design suggestions.

Given a user is in the help section, when they navigate to the 'Using Customized Parameters' guide, then they should find clear, step-by-step instructions on setting parameters and examples tailored to various design scenarios.

Historical Data Visualization

User Story: As a designer, I want to see visual representations of past project data so that I can learn from previous successes and failures to inform my current designs.
Description: The Historical Data Visualization requirement focuses on creating visual representations of previous project data, showcasing trends, successes, and failures in a user-friendly interface. This visual tool should enable users to easily interpret important design patterns and outcomes from past projects, enhancing their ability to make informed decisions moving forward. By integrating data visualization capabilities, AeroPlan will ensure that users can effectively harness historical insights, fostering a culture of continuous improvement and innovation in their design processes. This feature is key to helping users understand the context of the recommendations generated by the AI and applying them effectively to their current projects.
Acceptance Criteria: User accesses the Historical Data Visualization tool for the first time to analyze past project results and identify design trends.

Given the user is logged in and navigates to the Historical Data Visualization feature, when they select a specific project from the past, then a visual representation of the project's design outcomes should be displayed, including success rates and important trends.

Team members are reviewing a past project via the Historical Data Visualization tool during a brainstorming session for a new project.

Given the team has selected a past project with significant data, when they use filters to adjust the timeframe and design parameters, then the tool should dynamically update the visualizations to reflect only the relevant data, ensuring clarity and relevance in decision-making.

A project manager needs to present historical performance data to stakeholders using the Historical Data Visualization feature.

Given the project manager accesses the tool, when they download the visual representations as a PDF or image file, then the download should include all relevant charts and graphs accurately formatted for easy sharing and presentation to stakeholders.

Users want to compare multiple historical projects to identify consistent patterns or anomalies using the Historical Data Visualization tool.

Given the user is in the Historical Data Visualization tool, when they select multiple projects for comparison, then the tool should provide a consolidated view that highlights key performance metrics across the selected projects.

A designer is interpreting the data visualizations to adapt the AI-driven design improvement suggestions to their current project.

Given the data visualization has shown areas of past design successes and failures, when the designer views the notes and suggestions generated by the AI, then the suggestions should clearly reference the historical data used, enabling the designer to apply these insights effectively.

A user is experiencing difficulty accessing the Historical Data Visualization tool due to potential data loading issues.

Given the user attempts to access the tool, when the data fails to load within a specified time limit (e.g., 5 seconds), then the system should display a user-friendly error message indicating the issue and allowing them to retry or contact support.

Users need to share insights from the Historical Data Visualization tool with remote team members through email.

Given the user has successfully visualized project data, when they use the share feature to send the insights via email, then those team members should receive a link to view the visualizations, along with a summary of key takeaways from the analysis.

Predictive Project Timeline

This tool employs historical data to forecast project timelines with remarkable accuracy. It identifies potential bottlenecks and delays based on previous engagements, allowing teams to proactively address issues before they arise. Optimizing time management helps in meeting deadlines and enhances overall client satisfaction.

Requirements

Data-Driven Timeline Generation

User Story: As a project manager, I want to see accurate projected timelines based on historical data so that I can better plan my resources and meet client expectations.
Description: The Predictive Project Timeline feature will utilize historical project data to automatically generate accurate timelines for new projects. It will analyze past engagements, looking for patterns in delays and bottlenecks, to create realistic estimates based on similar project scopes and parameters. This feature will integrate seamlessly with AeroPlan's existing project management tools, allowing users to view projected timelines alongside their project plans. By improving the accuracy of project timelines, teams can better allocate resources, meet deadlines, and ensure higher client satisfaction by providing reliable and informed expectations about project delivery.
Acceptance Criteria: As a project manager, I want to generate a project timeline for a new architecture project to understand potential delivery dates and resource allocation requirements.

Given that I have input historical project data, when I initiate the timeline generation, then a project timeline should be generated that outlines key milestones and estimated completion dates.

As a design team member, I want to view the generated project timeline alongside my current project tasks to correlate deliverables and deadlines effectively.

Given that a project timeline has been generated, when I access the project management dashboard, then I should see the timeline integrated with my active tasks and their deadlines.

As a project manager, I want to receive notifications about potential delays identified in the generated timeline so that I can proactively manage team resources.

Given that a project timeline has been generated, when a potential bottleneck or delay is identified, then I should receive an automatic notification detailing the issue and recommended actions.

As a team leader, I want to compare the projected timeline with actual project performance data to analyze the accuracy of the predictive model.

Given that a project has been completed, when I compare the actual performance data with the predicted timeline, then I should see a report that highlights discrepancies in timeline accuracy.

As a client, I want to access client-facing reports that include the predicted timeline to better understand project delivery expectations.

Given that the project timeline has been generated, when I request a client report, then I should receive a comprehensive report that includes the predicted project timeline along with key milestones.

As a product owner, I want to validate the integration of the timeline generation tool with existing project management features to ensure seamless user experience for the architecture teams.

Given that the project management tools are active, when I generate a new project timeline, then it should function without errors and integrate correctly with all project management features.

As a data analyst, I want to ensure that the timeline generation tool accurately consumes historical data without loss of information to maintain data integrity in project predictions.

Given that historical data has been collected, when I check the input data for the timeline generation, then I should confirm that all relevant data points are correctly processed and reflected in the generated timeline.

Bottleneck Alerting System

User Story: As a team lead, I want to receive alerts about potential bottlenecks in my projects so that I can intervene early and keep our timelines on track.
Description: This requirement outlines the implementation of a Bottleneck Alerting System that will monitor project progress and flag potential delays based on real-time data analysis. The system will utilize AI algorithms to compare the current progress against historical trends, notifying users of tasks that are falling behind. This proactive approach allows project teams to address issues before they escalate, thereby optimizing workflow and ensuring smoother project execution. The alerts will be customizable, allowing users to set thresholds for what constitutes a significant delay, ensuring that notifications are relevant and actionable.
Acceptance Criteria: User receives an alert when project task completion falls below the predefined threshold, allowing them to take timely action to correct course.

Given that project tasks are tracked in the system, When a task's progress is below the user-defined threshold for more than three consecutive updates, Then an alert should be triggered to notify the user via email and within the application dashboard.

Project managers can customize alert thresholds for different tasks based on their severity and urgency.

Given that the user is in the alert settings section, When the user selects a specific task, Then they should be able to set a custom threshold for alerts which is saved and applied to future task progress evaluations.

Users are able to view a history of alerts triggered for project tasks to analyze past bottlenecks and delays.

Given that the user accesses the alerts history tab, When they select a specific project, Then they should see a chronological list of all alerts triggered, including details about the task, time of alert, and the current status upon resolution.

The system uses AI algorithms to analyze real-time project progress against historical data to forecast potential delays.

Given that the user initiates a project analysis, When the AI processes current task data alongside historical performance, Then it should produce a predictive report highlighting tasks at risk of delays and suggested corrective actions within a five-minute timeframe.

Users can dismiss alerts once they have reviewed them to keep their notification system organized and relevant.

Given that an alert has been triggered, When the user views the alert, Then they should have the option to dismiss it, which will remove it from the active alerts list while maintaining a record in the alert history.

The system should support multiple users receiving specific alerts to ensure that team members are kept in the loop.

Given that a project has multiple assigned team members, When an alert is triggered for a task, Then all assigned users should receive the alert via their preferred notification methods, including email and in-app notifications.

Visual Timeline Interface

User Story: As a designer, I want a visual representation of the project timeline so that I can quickly understand project progress and make necessary adjustments.
Description: The Predictive Project Timeline feature will include a user-friendly visual interface that presents projected timelines in an intuitive format. This interface will allow users to see key milestones, dependencies, and potential delays at a glance, enhancing user interaction with the timelines. Integrating color-coded indicators and graphical representations will help teams quickly assess project health. The visual timeline will provide drag-and-drop functionality for adjusting timelines based on real-time inputs, making it easier for users to adapt to changes promptly. This requirement is vital for enhancing communication within teams and with stakeholders.
Acceptance Criteria: User Interaction with Visual Timeline for Project Planning

Given a user is logged into the AeroPlan platform, when they access the Predictive Project Timeline feature, then they should be able to view a visual timeline that displays key milestones and dependencies in a clear, color-coded format allowing for quick assessment of project health.

Adjusting Project Timelines Using Drag-and-Drop Functionality

Given the visual timeline is displayed, when the user drags a milestone to a new date and releases it, then the dependent milestones should automatically adjust according to the new timeline, reflecting any changes in real-time.

Color-Coding Indicators for Timelines

Given the visual timeline shows various milestones, when the user hovers over a color-coded milestone, then a tooltip should display detailed information about the milestone status, including completion percentage and potential delays.

Notification of Potential Delays or Bottlenecks

Given historical data is being analyzed, when potential delays are identified, then the system should generate an alert on the visual timeline, highlighting the affected milestones and recommending actions to mitigate risks.

Saving Customized Timeline Views for Future Reference

Given the user has configured their visual timeline with specific adjustments and preferences, when they save the current view, then the customized timeline should be retrievable upon the user’s next login without losing any adjustments.

Integrating Real-Time Inputs into the Timeline

Given the visual timeline is active, when a user inputs a real-time change in project parameters (e.g., resource allocation or deadline), then the visual timeline should update to reflect these changes immediately, ensuring accuracy in project management.

User Training and Documentation Availability

Given the new visual timeline interface, when a user wants to learn how to utilize its features, then comprehensive training materials and documentation should be readily available within the platform, including step-by-step tutorials for all functionalities.

Historical Data Analytics Dashboard

User Story: As a project analyst, I want to review historical project data so that I can identify patterns and improve future project planning.
Description: This requirement focuses on creating a Historical Data Analytics Dashboard that will provide users with insights into past project performances. Users will be able to analyze completed projects using various metrics such as time taken, resources utilized, and challenges faced. This dashboard will feed into the Predictive Project Timeline feature, helping to refine forecasts and improve accuracy over time. The ability to view historical project data in an analytical format will empower teams to learn from past mistakes and successes, leading to more informed decision-making for future projects. This requirement is crucial for continuous improvement and learning within teams.
Acceptance Criteria: User accesses the Historical Data Analytics Dashboard after completing a project to analyze its performance metrics.

Given the user has completed a project, when they access the Historical Data Analytics Dashboard, then they should see metrics such as time taken, resources utilized, and challenges faced presented in an easy-to-understand format.

User interacts with the Historical Data Analytics Dashboard to filter project metrics by date range.

Given the user is on the Historical Data Analytics Dashboard, when they select a date range filter, then the displayed metrics should update to reflect only the projects completed within that date range.

User generates a report from the Historical Data Analytics Dashboard for the last quarter's projects.

Given the user has selected the last quarter’s projects, when they click 'Generate Report', then a report should be created showing all relevant metrics and be downloadable in PDF format.

User identifies a potential bottleneck in a previous project using the analytics from the dashboard.

Given the user reviews the metrics on the Historical Data Analytics Dashboard, when they observe a significant delay in a project timeline, then they should be able to click on that metric to view details of the causes and contributing factors.

User views the Historical Data Analytics Dashboard on a mobile device for project insights.

Given the user accesses the Historical Data Analytics Dashboard on a mobile device, when they load the page, then the dashboard should be fully responsive and display all metrics accurately without loss of functionality.

User shares insights from the Historical Data Analytics Dashboard with team members via email.

Given the user has analyzed the metrics on the Historical Data Analytics Dashboard, when they click 'Share Insights', then they should be able to enter email addresses and send a summary of the insights with attached metrics in a clear format.

Client Interaction Hub

User Story: As a client, I want to have access to the project timeline and updates so that I can stay informed and provide feedback if needed.
Description: The Client Interaction Hub will be an integrated feature that enables real-time collaboration with clients regarding project timelines and updates. Clients will have an interface where they can view projected timelines, receive notifications about milestones, and express feedback directly. This feature will enhance transparency and trust between project teams and clients. It will also allow clients to understand the workflow and adjust their expectations as needed based on real data, improving overall client satisfaction. This requirement is essential to foster better communication and collaboration with external stakeholders.
Acceptance Criteria: Client views projected timelines via the Client Interaction Hub.

Given a client accesses the Client Interaction Hub, when they navigate to the timeline section, then they should see an accurate and updated projected timeline for their project, including start and end dates.

Client receives notifications about project milestones.

Given a client is subscribed to notifications, when a milestone is reached in the project, then they should receive a notification via email or in-app alert with details of the milestone.

Client provides feedback on project updates.

Given a client is viewing the project update section, when they submit feedback through the provided form, then the feedback should be captured and available to the project team for review.

Client adjusts expectations based on real data presented in the hub.

Given a client is viewing the project timeline, when they see a delay in the projected timeline, then they should have an option to request a meeting or additional information to adjust their expectations.

Project team reviews client feedback through the hub.

Given the project team accesses the feedback section of the Client Interaction Hub, when they view the feedback, then all client feedback should be displayed clearly along with timestamps and project updates.

Client can view historical data of project timelines.

Given a client is in the timeline section, when they select the historical data option, then they should be able to view previous project timelines and corresponding milestones.

Feedback Loop Mechanism

User Story: As a user, I want to provide feedback on the timeline predictions so that the system can improve accuracy for future projects.
Description: This requirement involves developing a Feedback Loop Mechanism to collect user feedback about the accuracy of predictive timelines and bottleneck alerts. Users will have the opportunity to provide insights and ratings on how effectively the system predicts project timelines and alerts them to potential delays. This feedback will be analyzed to enhance the algorithms and improve the predictive capabilities over time. Establishing a robust feedback loop is crucial for ensuring continuous improvement of the Predictive Project Timeline feature and keeping it aligned with user needs.
Acceptance Criteria: User provides feedback on the accuracy of predictive timelines after the project is completed.

Given a completed project, when a user accesses the feedback loop feature, then they can submit a rating from 1 to 5 on the predictive accuracy and provide optional comments.

User receives a prompt to provide feedback after a bottleneck alert is triggered.

Given a bottleneck alert has been triggered, when the user resolves the issue, then they should receive a notification to rate the alert effectiveness with options for comments.

Admin reviews collected user feedback for continuous improvement of predictive timelines.

Given user feedback data collected over a month, when an admin accesses the analytics dashboard, then they can view summarized insights, including average ratings and key themes from comments.

User tests the feedback submission process for ease of use.

Given a user is on the feedback submission page, when they fill out the form and submit feedback, then a confirmation message should appear, and the feedback should be stored in the system.

User analyzes feedback trends over time to assess algorithm effectiveness.

Given feedback data over a six-month period, when a user accesses the trend report, then they should see graphical representations of average feedback ratings and bottleneck occurrences over time.

User receives a summary of feedback trends related to predictive timeline improvements.

Given that feedback has been collected for at least three months, when a user requests a summary report, then they should receive a detailed report highlighting trends and areas for future improvements.

Risk Assessment Dashboard

The Risk Assessment Dashboard aggregates data from similar past projects to evaluate potential risks present in current designs. It provides detailed insights and visualizations that alert users to critical challenges, empowering teams to create contingency plans early in the design process and ensure smoother project execution.

Requirements

Data Aggregation Engine

User Story: As a project manager, I want to view aggregated historical data from past projects so that I can identify potential risks and prepare contingency plans early in the design process.
Description: The Data Aggregation Engine is responsible for collecting and processing historical data from past projects to identify trends and potential risks. This engine will pull data from multiple sources, including completed designs, project timelines, and user feedback, ensuring that teams have access to the most relevant information. The integration of this engine within the Risk Assessment Dashboard allows users to visualize data trends and evaluate risks in real-time, fostering proactive decision-making and planning. By enabling early detection of potential challenges, teams can implement contingency plans more effectively, ensuring smoother project execution and minimizing delays.
Acceptance Criteria: Data aggregation from multiple project sources for risk analysis in the Risk Assessment Dashboard.

Given historical data from past projects is available, when the Data Aggregation Engine is executed, then it must successfully compile and aggregate data from at least three different data sources (completed designs, project timelines, user feedback) and display it on the Risk Assessment Dashboard.

Real-time visualization of aggregated data trends on the Risk Assessment Dashboard.

Given that the Data Aggregation Engine has processed historical data, when a user accesses the Risk Assessment Dashboard, then they must see visual representations of data trends over the last five completed projects to identify potential risks.

User alerts for critical challenges identified from the aggregated data.

Given that potential risks have been identified from the aggregated data, when the Data Aggregation Engine completes its analysis, then the system must alert users to at least three critical challenges and suggest relevant contingency plans.

Performance of the Data Aggregation Engine under load conditions.

Given a maximum load of 100 project data points, when the Data Aggregation Engine is executed, then it must process and display results within five seconds without errors or downtime.

Integration of user feedback into the aggregated risk analysis.

Given that user feedback is collected during project completion, when the Data Aggregation Engine runs, then it must incorporate user feedback into the risk assessment model and reflect any changes in the visualizations on the Risk Assessment Dashboard.

User access and permissions for the Risk Assessment Dashboard data.

Given various user roles within the project team, when a user attempts to access the Risk Assessment Dashboard, then the system must restrict access based on user permissions, ensuring only authorized individuals can view sensitive data.

Export functionality of the aggregated data and risk reports.

Given that the aggregated data and analysis are displayed on the Risk Assessment Dashboard, when a user selects the export option, then they must be able to download a report in PDF format that includes all current risk assessments and trends.

Risk Visualization Tools

User Story: As a designer, I want to see visual representations of risks in our current project so that I can quickly understand the critical challenges we may face and act accordingly.
Description: The Risk Visualization Tools will provide users with intuitive graphical representations of potential risks associated with current designs. It will include features such as heat maps, graphs, and charts that clearly outline risk levels and probabilities based on the aggregated data. This visual approach enables teams to quickly comprehend complex data and prioritize their responses to various risks. By integrating these visualization tools, the Risk Assessment Dashboard enhances user experience and facilitates informed decision-making, significantly improving the project management process by addressing risks before they escalate.
Acceptance Criteria: User views the Risk Visualization Tools for the first time during a project review meeting to assess potential risks in their current design.

Given the user is on the Risk Assessment Dashboard, When they open the Risk Visualization Tools, Then they should see an interactive heat map displaying risk levels associated with the current project design.

A project manager needs to generate a report on risk levels for a past project using the Risk Visualization Tools.

Given the user selects a past project from the project history, When they apply the Risk Visualization Tools, Then they should receive a graphical representation (graph or chart) that summarizes the risk levels in the selected project.

A design team is collaborating on a new project and wants to understand the risks involved based on similar past projects.

Given the team member accesses the Risk Visualization Tools, When they filter the data to show risks from past projects, Then they should be able to see a detailed chart that outlines the risk probabilities and categories.

The team needs to prioritize their response to identified risks during a design sprint session.

Given the Risk Visualization Tools are displaying heat maps and risk levels, When the team discusses the visual data, Then they should be able to identify and rank the top three highest risks based on the visualization provided.

A user is reviewing the updated risk data as part of an iterative design process.

Given the Risk Visualization Tools have received updated data from a recent project analysis, When the user refreshes the dashboard, Then they should see an updated risk visualization reflecting the latest insights accurately.

A designer wants to export the risk data visualizations for presentation purposes.

Given the user is in the Risk Visualization Tools, When they click on the export button, Then they should be able to download the visualizations as a PDF or image file.

The risk visualization should be accessible on different devices for remote team members during collaboration.

Given that the Risk Assessment Dashboard is accessed on a tablet or smartphone, When the user opens the Risk Visualization Tools, Then they should see scaled and responsive visualizations that maintain clarity on any device.

Alert Notification System

User Story: As a team member, I want to receive alerts about significant risks in the project via my preferred notification method so that I can stay informed and collaborate effectively with the rest of the team.
Description: The Alert Notification System will notify users of emerging risks and crucial challenges identified through the Risk Assessment Dashboard. Notifications will be customizable based on user preferences, allowing team members to receive alerts via email, in-app notifications, or SMS. This system will ensure that all stakeholders are promptly informed of significant risks, enabling swift action and communication among team members. By facilitating real-time alerts, the system reinforces a proactive project management culture, improving collaboration and reducing response times to potential issues.
Acceptance Criteria: User Preference Customization for Notifications

Given a user with a profile in the system, when they navigate to the notification settings, then they can customize their notification preferences for email, in-app, and SMS alerts according to their individual needs.

Risk Alert Notification Delivery

Given a project team is working on a design with identified risks, when a risk is detected, then all team members with active notification preferences receive alerts via the chosen method (email, in-app, or SMS) within 5 minutes of the risk being identified.

Real-Time Notification Performance

Given a risk is identified by the Risk Assessment Dashboard, when the alert notification is triggered, then the system must successfully send notifications to at least 95% of users within the specified time frame of 5 minutes over a 30-day rolling window.

User Acknowledgment of Alerts

Given an alert notification is sent to a user, when the user opens the notification, then the system records the acknowledgment, ensuring that the user can view and confirm they have seen the risk alert.

Historical Data Analysis for Notification Effectiveness

Given the system has been in operation for at least 3 months, when analyzing the notification logs, then the system should demonstrate that at least 90% of users acknowledged alerts related to identified risks, indicating an effective alert system.

Notification Error Handling

Given a failure in the notification system, when a notification attempt fails for any user, then the system should log the error and attempt to resend the notification once every hour until successfully delivered or until the user acknowledges the alert.

User Interface for Notification Settings

Given a user accesses the notification settings within the application, when they modify and save their preferences, then the system should reflect those changes correctly in the user's profile immediately without requiring a system restart or logout.

Contingency Planning Module

User Story: As a lead architect, I want to create and manage contingency plans within the dashboard so that we are prepared to address risks efficiently and maintain project timelines.
Description: The Contingency Planning Module will enable teams to create, manage, and visualize contingency plans directly within the Risk Assessment Dashboard. This module will allow users to outline potential responses to identified risks, assigning roles and responsibilities for each contingency plan. By integrating this functionality into the dashboard, teams can ensure that contingency plans are readily accessible and actionable when risks materialize, streamlining the project execution process. This capability empowers teams to remain agile and prepared, reducing potential disruptions and enhancing overall project resilience.
Acceptance Criteria: User creates a new contingency plan in the Risk Assessment Dashboard.

Given the user is on the Risk Assessment Dashboard, when they click on the 'Add Contingency Plan' button, then a new plan is created and visible in the list of contingency plans.

User assigns roles and responsibilities to a contingency plan.

Given the user has created a contingency plan, when they select the roles and input responsibilities for each member, then those assignments are saved and displayed correctly within the plan.

User visualizes potential risks associated with a contingency plan.

Given the user has a contingency plan in place, when they view the Risk Assessment Dashboard, then the dashboard displays visual indicators of associated risks for each plan.

User updates an existing contingency plan.

Given the user has an existing contingency plan, when they edit the plan details and save, then the changes are reflected immediately in the dashboard.

User deletes a contingency plan from the dashboard.

Given the user wants to delete a contingency plan, when they confirm the deletion, then the plan is removed from the dashboard and is no longer accessible.

User accesses detailed insights from a contingency plan.

Given the user is on the Risk Assessment Dashboard, when they click on a contingency plan, then a detailed view opens showing insights and strategies related to that plan.

User receives alerts for critical challenges related to contingency plans.

Given the user has set real-time notifications turned on, when a risk level changes to critical, then the user receives an alert in their dashboard.

Integration with Project Management Tools

User Story: As a project coordinator, I want the Risk Assessment Dashboard to integrate with my project management tools so that I can easily access all related information in one place and streamline my workflow.
Description: The Integration with Project Management Tools functionality will allow the Risk Assessment Dashboard to sync with existing project management platforms. This integration will ensure that all project-related tasks, timelines, and risk assessments are linked seamlessly. By integrating with tools that teams are already using, such as Trello, Asana, or Jira, users can quickly access relevant information without switching between applications, providing a cohesive workflow. This functionality minimizes context switching and reinforces a unified approach to managing both risks and project deliverables.
Acceptance Criteria: Risk Assessment Dashboard successfully integrates with Trello project management tool to update project timelines based on risk assessments.

Given that I have a project in Trello, when I update a risk assessment in the Risk Assessment Dashboard, then the project timeline in Trello should automatically adjust to reflect the updated risk.

The integration allows users to view both risk assessments and project tasks on a single interface, facilitating easier management.

Given that I am accessing the Risk Assessment Dashboard, when I click on the 'View Tasks' button, then I should see a list of tasks from my integrated project management tool alongside the risk insights.

Notifications are sent to users when new risks are identified in the Risk Assessment Dashboard after integration with project management tools.

Given that I have linked my project management tool to the Risk Assessment Dashboard, when a new risk is identified, then I should receive a notification in the dashboard and an email alerting me of the new risk.

All integrations must maintain data integrity between the Risk Assessment Dashboard and the project management tool.

Given that data has been entered in either the Risk Assessment Dashboard or the project management tool, when I synchronize the data, then both platforms should display the same information without loss or discrepancies.

The integration supports multiple project management tools simultaneously for client flexibility.

Given that I have multiple project management tools linked, when I select a project from the Risk Assessment Dashboard, then I should see connections to all linked project management tools and their respective data displayed.

Users can manually refresh data from the project management tool to ensure they have the most current information.

Given that I am working in the Risk Assessment Dashboard, when I click the 'Refresh Data' button, then the most up-to-date data from the project management tool should be displayed without requiring a page reload.

User permissions are respected during integration to ensure only authorized users can access sensitive project data.

Given that I have integrated the Risk Assessment Dashboard with a project management tool, when I log in, then I should only see project data that corresponds to my user permissions set in the project management tool.

Smart Resource Allocation

Leveraging AI, this feature analyzes team workloads, skills, and project demands to make intelligent recommendations on resource allocation. By optimizing the distribution of tasks and responsibilities, teams can enhance productivity and decrease the likelihood of burnout, ensuring a well-balanced workflow.

Requirements

AI Workload Analysis

User Story: As a project manager, I want to view my team's workload assessments so that I can allocate tasks effectively and ensure no team member is overwhelmed.
Description: This requirement focuses on the AI-powered analysis of individual and team workloads within AeroPlan. By assessing ongoing tasks, available bandwidth, and team member skills, the system will provide insights to project managers about each team member's capacity. This is crucial in preventing overload and identifying underutilized resources, contributing to effective project planning and timely task completion.
Acceptance Criteria: AI Workload Analysis for Project Kickoff

Given a new project is created and team members are assigned roles, when the AI analyzes the current team workloads, then it should provide a detailed report indicating each member's capacity, including overload risks and underutilized resources.

Real-Time Load Balancing Adjustment

Given the team has ongoing tasks and new tasks are added, when the AI recalculates workloads, then it should automatically suggest adjustments to task assignments to prevent overload and optimize resource distribution.

Insight Delivery for Current Projects

Given a project manager requests workload insights, when the AI system generates its analysis, then it should provide a clear summary highlighting individual team members' workloads, potential overloads, and skills that align with upcoming tasks.

Notifications for Resource Allocation Changes

Given a change in resource allocation occurs, when the AI reallocates tasks among team members, then it should notify all affected members via the platform's messaging system, ensuring transparency and awareness.

Historical Performance Analysis

Given that projects have been completed in the past, when the AI analyzes past resource allocations and team performances, then it should present findings on how well resources were utilized against project success rates in a report format.

User Interface for Insights Visualization

Given the AI provides workload insights, when these insights are displayed on the user interface, then the data should be presented visually through graphs and charts for easy understanding by project managers.

Team Feedback Integration

Given that the AI workload analysis has been generated, when team members provide feedback on the suggested workloads, then their feedback should be incorporated into future general recommendations for workload adjustments.

Skill Matching Algorithm

User Story: As a team lead, I want the system to suggest team members based on skill sets relevant to project tasks so that I can improve project outcomes and efficiency.
Description: The Skill Matching Algorithm aims to enhance resource allocation by analyzing the specific skills of team members and matching them with project requirements. This feature ensures that the right tasks are assigned to the most qualified individuals, boosting productivity and project quality. It will integrate with existing user profiles, extracting skillsets and correlating them with project demands seamlessly.
Acceptance Criteria: Team members are assigned tasks during a project kickoff meeting based on their skill sets and current workload.

Given a list of team members with defined skills and workloads, when the project demands are analyzed, then the Skill Matching Algorithm must assign tasks to the team members with the highest skill match and available capacity.

A project manager reviews the task assignments generated by the Skill Matching Algorithm before finalizing them for a new project.

Given the Skill Matching Algorithm's task assignment suggestions, when the project manager reviews the recommendations, then they should find that at least 80% of the assigned tasks align with the top 3 skill sets required for each task.

A team member reports a mismatch in their assigned task based on their skill profile after the Skill Matching Algorithm has run.

Given a team member's skill profile and the assigned tasks, when a mismatch is reported, then the system must allow for easy reallocation of the task to another team member whose skill set is a better fit within two clicks.

During the course of a project, a new task is added that requires specific skills not currently assigned to team members.

Given an updated project task list, when the new task is added to the system, then the Skill Matching Algorithm must immediately identify the best-fitted team member based on the skills required for the new task and suggest an assignment.

The performance of the Skill Matching Algorithm is assessed after a completed project to understand its effectiveness in resource allocation.

Given feedback from team members on their task assignments post-project, when the performance of the Skill Matching Algorithm is evaluated, then it should yield at least a 75% satisfaction rate based on task fitment and workload balance.

A manager wants to view a report on how effectively team members' skills match assigned tasks based on the Skill Matching Algorithm's output.

Given the completed project data, when the manager requests a report, then it should include a summary of skill match accuracy for task assignments, with at least 90% of assigned tasks showing an optimal skill match.

Real-time Resource Recommendations

User Story: As a user, I want to receive real-time suggestions for task assignments so that I can adapt to evolving project demands and maintain productivity.
Description: This requirement involves providing real-time recommendations for resource allocation based on live project metrics and team activity. By leveraging AI, the system will dynamically adjust and suggest resource distribution throughout the project lifespan based on changing workloads and priorities, optimizing performance and decreasing downtime.
Acceptance Criteria: User Story: As a project manager, I want to get real-time resource recommendations while a project is in progress, so that I can effectively allocate tasks according to workload changes.

Given that the project is active and team members are logged into AeroPlan, when the workload of any team member changes significantly, then the system should automatically present new resource allocation recommendations within 5 minutes.

User Story: As a team member, I need to receive notifications for recommended changes to my task allocation in real-time, so that I can adjust my workflow accordingly.

Given that a resource recommendation has been generated, when the recommended allocation is delivered, then the team member should receive a notification through the AeroPlan app within 2 minutes of the recommendation being made.

User Story: As a development team lead, I need to review and approve resource allocation changes suggested by the AI system, ensuring that they align with project priorities.

Given that resource allocation suggestions are available, when I access the recommendations dashboard, then I should be able to view all suggested allocations and approve or reject them with a confirmation within 3 clicks.

User Story: As a project manager, I want to analyze the historical data of resource recommendations and their outcomes, to optimize future allocations.

Given that a project has concluded, when I access the resource allocation report, then I should be able to see a summary of previous AI allocations along with project performance metrics within one dashboard view.

User Story: As a remote team member, I want the AI to consider my skills and availability when making resource allocation recommendations, ensuring appropriate task assignments.

Given that the system is analyzing resources, when it generates recommendations, then each recommendation should account for individual team members' confirmed skills and availability, reflected accurately in the suggestions.

User Story: As a project manager, I need to ensure that the AI recommendations are based on the latest team performance metrics and project needs, leading to effective task assignments.

Given that the team is working on a project, when the AI analyzes workload data, then it should utilize real-time performance metrics from the dashboard and adjust recommendations dynamically without requiring a manual refresh.

User Story: As a system administrator, I want to monitor the efficiency of the AI in making resource recommendations, to ensure it is functioning optimally and providing suitable suggestions.

Given that I am accessing the system's analytics, when reviewing AI performance metrics, then I should see a report detailing the accuracy of recommendations based on team satisfaction surveys and project outcomes within the past quarter.

Burnout Risk Indicator

User Story: As a manager, I want to be alerted when a team member is at risk of burnout so that I can provide support and adjust assignments accordingly.
Description: The Burnout Risk Indicator will monitor team member workloads and stress levels through a combination of task completion rates and self-reported metrics. By analyzing this data, the feature will alert managers to team members who may be at risk of burnout, allowing for timely intervention and resource reallocation to promote a healthier work environment.
Acceptance Criteria: Team member workload and stress levels are being monitored continuously during a project phase in which multiple deadlines converge, potentially increasing stress and risk of burnout.

Given the task completion rates and self-reported stress levels, When the metrics indicate that a team member's workload exceeds 80%, Then the system should trigger a burnout risk alert to the project manager.

A project manager receives an alert regarding a team member flagged for high burnout risk due to sustained high workload over the past two weeks.

Given that an alert has been generated for a team member, When the project manager reviews the workload and stress metrics, Then the system should provide a summary of the team member's current tasks, deadlines, and self-reported stress levels.

The burnout risk indicator feature is being tested in a live project scenario to assess its effectiveness in real-time monitoring.

Given that the burnout risk indicator is in operation, When a team member's task completion rate drops below 70% over a week, Then an automatic alert should be sent to the assigned manager indicating the potential risk of burnout.

Self-reported stress levels from team members are gathered after major project milestones to ensure ongoing monitoring of burnout risks.

Given that team members have submitted their self-reported stress levels, When the average stress level of the team is above 7/10, Then a report should be generated suggesting a team intervention and potential workload adjustments.

At the end of a sprint review, the team discusses the burnout risk indicators and evaluates their effectiveness during the last sprint.

Given the summary of alert occurrences and team feedback, When the team identifies trends in burnout risks, Then actionable recommendations should be created to improve workload balance in future sprints.

Task Redistribution Dashboard

User Story: As a project manager, I want to have a dashboard that shows task progress and team availability so that I can make informed decisions about reallocating tasks when needed.
Description: The Task Redistribution Dashboard provides project managers with an overview of current task assignments, completion rates, and available resources. This feature will allow managers to visualize team performance and easily reassign tasks in response to delays, ensuring projects stay on track and workloads remain balanced.
Acceptance Criteria: Project managers access the Task Redistribution Dashboard during a weekly team meeting to review current task assignments and completion rates for ongoing projects.

Given a project manager accesses the Task Redistribution Dashboard, when they view the dashboard, then they should see a visual representation of current task assignments, including task owners and completion statuses for each project.

A project manager identifies that a team member is overloaded with tasks and decides to reassign some of their responsibilities using the Task Redistribution Dashboard.

Given a project manager reviews a team member's task workload, when they select a task to reassign, then they should be able to choose a new team member from a list of available resources and confirm the reassignment.

The Task Redistribution Dashboard displays a summary of team performance metrics during a project review meeting, allowing managers to make informed decisions on task redistribution.

Given the Task Redistribution Dashboard is loaded, when the project manager looks at the performance summary, then they should see completion rates, overdue tasks, and team member availability clearly displayed.

A project manager needs to filter tasks by completion status to identify which tasks require immediate attention before the upcoming deadline.

Given a project manager is using the Task Redistribution Dashboard, when they apply a filter for incomplete tasks, then they should only see tasks that are not marked as completed in the dashboard view.

The Task Redistribution Dashboard is integrated with the overall project management system, allowing for real-time updates as tasks are reallocated or completed.

Given a task is reassigned through the Task Redistribution Dashboard, when the change is saved, then the dashboard should instantly reflect the updated task distribution and notify involved team members of the changes.

A project manager wants to assess the workload balance across the team to ensure no team member is overloaded or underutilized.

Given the Task Redistribution Dashboard displays current task assignments, when the project manager views the workload balance graph, then they should be able to clearly see the distribution of tasks across team members. An overloaded member should be highlighted in the dashboard.

During a crisis period where team members are frequently unavailable, the project manager uses the dashboard to rapidly reassign tasks under time constraints.

Given the Task Redistribution Dashboard is open, when a project manager attempts to reassign a task to a new team member, then the system should validate the availability of that member and allow swift reassignment if they are free.

Project Demand Forecasting

User Story: As a project planner, I want the system to forecast resource demands for upcoming projects so that I can proactively ensure we have the necessary capacity and skills available.
Description: Project Demand Forecasting utilizes historical data and AI algorithms to predict future resource needs based on current and past project trends. This feature will enable proactive planning, ensuring resources are not only allocated according to present needs but also prepped for anticipated future demands, fostering smoother project executions.
Acceptance Criteria: AI forecasts resource needs based on a project backlog review.

Given the project backlog data and historical performance metrics, when the forecasting tool is activated, then the system should accurately predict resource requirements for the next quarter with at least 85% accuracy.

Team leaders receive detailed reports on projected resource allocations.

Given the resource forecasting predictions, when a team leader requests a report, then the system should generate and present a report outlining required resources, skill sets, and availability for upcoming projects, delivered within 2 minutes.

Resource allocation recommendations are adjusted dynamically as project needs change.

Given a shift in project requirements due to scope change, when the changes are input into the system, then the resource allocation recommendations should be recalibrated within 15 minutes to reflect the new needs.

Historical data is utilized to improve future forecasting accuracy.

Given a repository of historical project data, when the AI model is trained on this data, then the accuracy of future forecasts should improve by at least 20% compared to previous models.

Users are notified of significant discrepancies between forecasted and actual resource usage.

Given project data, when there is a more than 15% variance between forecasted and actual resource usage, then all relevant stakeholders should receive a notification via email and in-app alerts within 24 hours of the data review.

The forecasting tool is accessible to all relevant project stakeholders.

Given a user role configuration, when stakeholders log in to the AeroPlan platform, then they should have access to the forecasting tool and its associated reports based on their assigned roles and permissions.

Feedback is collected from users to improve forecasting algorithms.

Given a feedback form, when users utilize the forecasting tool, then they should be able to submit feedback on accuracy and usability, and at least 70% of users should participate in a quarterly feedback round.

Dynamic Design Analytics

This feature offers real-time analytics on design engagement and team performance through interactive dashboards. Users can track design iterations, client feedback, and team collaboration, allowing for quick adaptations to strategies and designs—enhancing creative output and meeting client expectations effectively.

Requirements

Real-time Data Visualization

User Story: As a design team lead, I want to see real-time analytics on our design engagement and team performance so that I can quickly adapt our strategies and maximize our creative output to meet client expectations.
Description: The Real-time Data Visualization requirement focuses on the ability of the Dynamic Design Analytics feature to present design engagement metrics and team performance data in an easily understandable way through interactive dashboards. Users will be able to visualize key performance indicators (KPIs) related to designs, client feedback, and collaborative efforts instantly. This requirement is critical for facilitating rapid decisions, identifying trends, and making informed adjustments to design strategies based on real-time data. It enhances overall project outcomes by keeping all team members aligned and responsive to changes in engagement and feedback.
Acceptance Criteria: User accesses the Dynamic Design Analytics dashboard to view real-time design engagement metrics during a team meeting where design strategies are being discussed.

Given the user is logged into AeroPlan, when they navigate to the Dynamic Design Analytics dashboard, then they should see up-to-date KPIs displayed clearly in an interactive format that is easy to understand and interpret.

A project manager is monitoring team performance and design iterations while adjusting project timelines based on the most recent analytics data visualized on the dashboard.

Given the project manager is viewing the dashboard, when they click on a specific design engagement metric, then they should be able to drill down to see detailed analytics for individual team members or specific design iterations.

A designer receives client feedback via the dashboard and needs to adapt their design based on real-time data presented in the interactive analytics.

Given the designer has accessed the dashboard, when client feedback is updated in the system, then the dashboard should reflect these updates instantly, ensuring the designer can make timely adjustments to their work.

A team leads a retrospective meeting focused on reviewing design performance metrics presented through the dashboard after a completed project phase.

Given the team is in a retrospective meeting, when they collectively review the design engagement metrics, then they should be able to identify at least three actionable insights to enhance future design workflows based on the analytics provided.

An executive is trying to gauge the overall performance of multiple design projects through the consolidated view available in the Dynamic Design Analytics dashboard.

Given the executive is on the main dashboard, when they select the option to view summary KPIs for all active projects, then they should see a unified overview that allows for quick comparison and assessment of project health.

Client Feedback Integration

User Story: As a designer, I want to receive and analyze client feedback directly within the analytics dashboard so that I can adapt our design elements to better meet their expectations and improve project outcomes.
Description: The Client Feedback Integration requirement ensures that user comments and suggestions are seamlessly incorporated into the Dynamic Design Analytics system. This feature will allow for the collection, tracking, and analysis of feedback from clients directly within the dashboard. By having an integrated platform for client feedback, design teams can respond swiftly to client needs and preferences, streamlining the iteration process. This will lead to improved client satisfaction and more relevant design adjustments, showcasing the importance of responsive design practices in enhancing collaboration and project success.
Acceptance Criteria: Client submits feedback through the dashboard during a design review meeting.

Given a client is logged into the AeroPlan dashboard, when they submit feedback on the design iteration, then the feedback should be recorded in real-time and visible to the design team within the same session.

Design team reviews client feedback and makes necessary adjustments to the design.

Given the design team has access to the client's feedback in the Dynamic Design Analytics dashboard, when they analyze the comments, then they should be able to categorize and prioritize feedback for immediate implementation in design revisions.

Users track the response time to client feedback via the analytics dashboard.

Given the dashboard includes metrics for tracking feedback response times, when the design team logs their responses to client feedback, then the average response time metric should update in real-time within the dashboard.

Client requests a follow-up on feedback provided previously.

Given a client has submitted previous feedback, when they access the dashboard, then they should see a status indicator showing whether their feedback has been acknowledged, implemented, or is under review.

Team evaluates the impact of client feedback on design iterations post-project completion.

Given the project completion metrics are available in the dashboard, when the team reviews the project outcomes, they should be able to generate a report showing correlation between client feedback and design success metrics, such as client satisfaction ratings and design effectiveness.

Admin settings allow modification of feedback categories in the dashboard.

Given the admin user has access to configuration settings, when they wish to update client feedback categories, then they should be able to add, edit, or remove categories without disrupting the existing feedback collection process.

Multiple team members can view and respond to client feedback simultaneously.

Given multiple design team members are logged into the dashboard, when they are reviewing client feedback together, then each member should have the capability to add comments and suggestions that are updated in real-time without conflict.

Performance Benchmarking Tools

User Story: As a project manager, I want to establish performance benchmarks for our design processes so that our team can objectively evaluate our effectiveness and continuously improve our practices.
Description: The Performance Benchmarking Tools requirement involves the development of functionalities that allow teams to set benchmarks for their design performance and engagement levels. Teams can compare current analytics data against these benchmarks to assess their performance over time. This will enable users to identify strengths and weaknesses in their collaborative efforts and design processes, leading to targeted improvements. By fostering a culture of continuous improvement, this feature provides a structured approach to measure success and drive better results in design projects.
Acceptance Criteria: User sets performance benchmarks for team design projects and accesses analytics to measure achievement against these benchmarks over the course of a month.

Given that a user has set a benchmark for design performance, When the user accesses the performance benchmarking tools, Then the tool displays analytics comparing current performance to the set benchmarks for the selected time period.

Team leads review the dashboard to assess design engagement levels after implementing new design strategies.

Given that a new design strategy has been implemented, When team leads review the real-time analytics dashboard, Then the dashboard reflects updated engagement levels and feedback metrics based on the latest design iterations.

A user analyzes performance data to identify areas that require improvement after benchmarking results.

Given that performance data has been analyzed against benchmarks, When the user navigates to the performance analytics section, Then the tool highlights areas of strength and weakness, providing actionable insights for improvement.

In response to client feedback, a user modifies design metrics to adjust performance benchmarks based on real-time analytics.

Given that a client has provided feedback on design engagement, When the user modifies the existing benchmarks within the performance benchmarking tools, Then the changes are reflected in real-time analytics without data loss.

Users generate a report on team performance comparing the last quarter's metrics to the newly established benchmarks.

Given that the user selects the report generation option, When the report is generated, Then it includes a comprehensive comparison of team performance metrics against the newly established benchmarks over the last quarter.

Team members collaborate to adjust design performance benchmarks during a project review meeting.

Given that a project review meeting is taking place, When team members collaborate to adjust benchmarks based on discussion outcomes, Then the adjustments are saved in the benchmarking tool and accessible for future reference.

Team Collaboration Features

User Story: As a team member, I want to communicate and collaborate directly within the analytics platform so that we can discuss design specifics and make decisions quickly without switching tools.
Description: The Team Collaboration Features requirement emphasizes enhancing the communication capabilities within the Dynamic Design Analytics through chat functions, comment threads, and tagging features. This functionality allows team members to discuss specific design elements and provide context to certain metrics in real-time. By fostering more effective communication, users can work collectively on projects, thereby improving overall design quality. This integration encourages a collaborative environment, essential for creative tasks, and ensures everyone is on the same page with project developments.
Acceptance Criteria: Real-time Chat Functionality for Design Discussions

Given that a user is viewing a design project, when they send a chat message to another team member, then the recipient should receive the message instantly, and the message should be visible in the chat window with a timestamp.

Comment Threads on Design Iterations

Given that a user is reviewing design iterations, when they add a comment to a specific iteration, then this comment should be displayed beneath the iteration with the user's name and timestamp, and other team members should be able to reply to this comment.

Tagging Team Members in Comments

Given that a user is typing a comment on a design project, when they type '@' followed by a team member's name, then the system should present a dropdown of team members to choose from, and upon selection, the tagged member should receive a notification.

Dashboard Metrics and Team Collaboration Insights

Given that a user accesses the Dynamic Design Analytics dashboard, when the user clicks on a metric related to design engagement, then relevant chat discussions and comments related to that metric should be displayed, allowing users to see context and feedback.

User Permissions for Collaboration Features

Given that an admin is setting up user roles, when they customize permissions for collaboration features, then specific team members should be able to access the chat, comment, and tagging functionalities according to their assigned role.

Real-time Updates on Design Feedback

Given that a user is actively involved in a design project, when a team member provides feedback on a design element, then the feedback should appear in real time in the user's view without requiring a page refresh.

Integration with Project Management Tools

Given that a user is using AeroPlan alongside a project management tool, when they link tasks related to design iterations to the project, then related comments and chat discussions should also be accessible from the project management interface.

Historical Data Tracking

User Story: As a designer, I want to analyze historical project performance data so that I can learn from past experiences and improve our future design decisions.
Description: The Historical Data Tracking requirement ensures that the Dynamic Design Analytics feature can maintain and display historical data trends over time. Users should be able to access previous project data, including past design engagements, feedback, and performance metrics. By analyzing historical data, teams can identify patterns, evaluate the effectiveness of past decisions, and refine their strategies for future projects. This capability is vital for comprehensive project analysis and makes it easier to document lessons learned over time, enhancing the overall quality of the design output.
Acceptance Criteria: Accessing Historical Data for Project Trends

Given a user is logged into the AeroPlan platform, When they navigate to the Dynamic Design Analytics feature and select the 'Historical Data' tab, Then they should see a list of all past projects with the ability to filter by date range, project type, and team member involvement.

Visualizing Historical Performance Metrics

Given that historical data is available for various projects, When a user selects a specific project from the Historical Data list, Then they should be able to view a dashboard displaying key performance metrics over time, including design engagement rates, feedback scores, and team collaboration statistics.

Analyzing Client Feedback Trends

Given a project with recorded client feedback, When a user accesses the historical analytics for that project, Then they should be able to see a timeline of client feedback responses segmented by iteration, allowing them to identify positive or negative trends.

Exporting Historical Data for Reporting

Given a user wants to report on historical data, When they select the option to 'Export Historical Data' within the Historical Data section, Then they should receive a downloadable CSV file containing all relevant project data, including feedback and performance metrics, formatted accurately.

Evaluating Effectiveness of Past Strategies

Given a historical data set is displayed, When a user compares various design engagement metrics from multiple projects, Then they should be able to identify at least three distinct patterns that inform future design strategies and improve decision-making.

Identifying Lessons Learned from Past Projects

Given a project has been completed and analyzed, When a user reviews the 'Lessons Learned' report generated from historical data, Then they should find actionable insights documented that can be referenced for future projects.

Historical Design Trends

By accessing a comprehensive database of past architectural trends and projects, users gain insights into evolving styles and preferences. This feature equips architects and designers with valuable context to drive innovative concepts that resonate with current market demands.

Requirements

Trend Database Access

User Story: As an architect, I want to access a database of historical design trends so that I can inform my current projects and create designs that resonate with contemporary market demands.
Description: This requirement entails the development of a user-friendly interface that allows designers and architects to easily access a comprehensive database of historical design trends and past architectural projects. The functionality will include advanced search options, filtering capabilities by style, date, and type of project, and the ability to save favorite trends for quick access. This feature is crucial for enabling users to evaluate historical contexts, inspiring their current work based on proven aesthetics, and ensuring their designs are market relevant. By understanding previous trends, users can innovate while building upon established architectural dialogues, leading to more informed design decisions aligned with client expectations.
Acceptance Criteria: User searches for a historical design trend based on specific architectural styles.

Given the user is on the trend database interface, When the user selects a specific architectural style and clicks 'Search', Then the system should display only the projects and trends that match the selected style.

User filters design trends by date range.

Given the user is on the trend database interface, When the user specifies a date range and applies the filter, Then the system should display only the trends and projects within the specified date range.

User saves a favorite trend for future access.

Given the user is viewing a specific design trend, When the user clicks on the 'Save to Favorites' button, Then the trend should be added to the user's favorites list, which can be accessed from the user profile.

User retrieves saved favorite trends from their profile.

Given the user is logged into their profile, When the user navigates to the 'Favorites' section, Then the system should display all the design trends the user has previously saved.

User accesses detailed information about a specific trend.

Given the user is viewing the list of historical design trends, When the user clicks on a specific trend, Then the system should display detailed information about the trend, including images, descriptions, and related projects.

User attempts to perform a search with no results found.

Given the user is on the trend database interface, When the user inputs a search term that yields no results, Then the system should display a message saying 'No results found' and suggest popular trends or categories.

User uses advanced search to combine multiple filter criteria.

Given the user is on the trend database interface, When the user applies multiple filters including style, date, and type, Then the system should return only the results that match all of the selected criteria.

Visualization of Historical Projects

User Story: As a designer, I want to visualize historical architectural projects in 3D so that I can better understand design evolution and incorporate effective features into my own projects.
Description: This requirement focuses on providing users with advanced visualization tools to display historical architectural projects within the AeroPlan platform. It includes interactive 3D models of past works that users can manipulate to analyze design choices and spatial concepts. This feature will enhance the understanding of how design elements have evolved over time, allowing architects to visually assess the life cycle of various styles and integrate the beneficial aspects into current projects. The visualization tools will not only showcase images but also allow for contextual viewing, such as geographical and cultural influences on design, thereby enriching the user’s research and creative process.
Acceptance Criteria: User wants to explore historical architectural trends by accessing 3D models of past projects through the AeroPlan platform.

Given a user has authenticated into the AeroPlan platform, when they navigate to the Historical Design Trends feature, then they should see a list of accessible 3D models categorized by time period and architectural style.

The architect intends to analyze the spatial relationships and design choices of a historical project using interactive tools.

Given an architect selects a specific 3D model of a historical project, when they interact with the model, then they should be able to rotate, zoom, and annotate the 3D visualization to examine detailed design elements.

A user wishes to view contextual information related to a historical project's geographical and cultural influences.

Given a user is viewing a 3D model of a historical project, when they select the 'Contextual Information' option, then they should see an overlay displaying relevant geographical and cultural details impacting the design.

A designer wants to compare multiple historical projects side-by-side to assess different design elements.

Given a user has selected two 3D models of historical projects, when they choose the 'Compare' function, then they should see both models displayed simultaneously with a clear interface for comparison of design elements.

An architect requires feedback from peers on their analysis of historical design trends.

Given a user has completed their manipulation and analysis of a 3D model, when they initiate the 'Share for Feedback' feature, then they should be able to invite other users to comment on their observations and insights.

A user wants to save their current view and annotations on a historical design for future reference.

Given a user has made changes to a 3D model’s view or annotations, when they click the 'Save View' button, then their current state should be saved and retrievable in their profile section.

Market Insights Integration

User Story: As a designer, I want insights into current market preferences related to historical trends so that I can create designs that are not only creative but also aligned with what clients want today.
Description: This requirement emphasizes the integration of market insights into the historical design trends feature. It involves linking architectural trends with current market data such as consumer preferences, budget trends, and popular styles. By doing so, the system can provide dynamic context on which historical designs are not only enduring but are also currently appreciated in the market. This integration allows designers to make data-driven decisions, guiding them to focus on timeless aesthetics while considering present-day requirements and tastes, ultimately leading to projects that are both innovative and commercially viable.
Acceptance Criteria: User accesses the Historical Design Trends feature and expects to see a list of architectural design styles. They want to compare these styles with current market trends to derive insights for their project.

Given the user has accessed the Historical Design Trends feature, when they select the option to view market insights, then the system displays a comparison of historical trends alongside current market data such as consumer preferences and popular architectural styles.

An architect inputs specific parameters related to their project, such as design style and budget range, seeking tailored insights into relevant historical trends that align with current market demands.

Given the user inputs specific project parameters, when they request insights, then the system generates a detailed report that includes relevant historical design trends and associated market data that meet the specified criteria.

The system is used during a design review meeting where team members need to reference historical trends and their current market relevance to influence project decisions.

Given the design review meeting is taking place, when the team requests historical design trends with market insights, then the system provides an interactive presentation that highlights key design trends and market data, facilitating informed discussion.

A user reviews past architectural projects alongside current trends to identify opportunities for innovation and relevance in their new designs.

Given the user is exploring archived architectural projects, when they select a project, then the system displays associated historical trends and relevant market data that inform potential innovative approaches.

Designers wish to track the evolution of specific architectural styles via an integrated timeline that also reflects shifting consumer preferences over time.

Given the designer selects a particular architectural style, when they access the timeline feature, then the system presents a chronological view of design trends alongside corresponding market preferences.

Collaboration Features for Trend Analysis

User Story: As a team member, I want to collaborate with my colleagues around historical design trends so that we can collectively brainstorm and refine our design ideas using past inspirations.
Description: This requirement involves the development of collaboration tools that allow design teams to discuss and analyze historical trends directly within the AeroPlan platform. Features will include shared workspaces, comment sections, and the ability to collaborate in real-time on historical projects and design inspirations. This interactive element encourages team engagement and collective learning, allowing for a richer exploration of how past trends influence current projects. By fostering collaboration, teams can align on design inspirations, discuss implications of historical styles, and enhance creative brainstorming, ultimately producing more cohesive and innovative design outcomes.
Acceptance Criteria: Collaboration on Historical Design Trends in Real-Time

Given a design team has access to the Historical Design Trends feature when they enter a shared workspace to discuss a specific past trend then they should be able to see comments from other team members in real-time and respond to them without any noticeable delay.

Ability to Share and Save Workspaces

Given a user is collaborating on a project when they create a shared workspace for discussing historical trends then they should be able to save their current progress and share it with additional team members by sending an invitation link.

Comment Section Interaction for Trend Analysis

Given a design team is analyzing a historical project when they post a comment in the designated section then the comment should be visible to all team members in real-time with options to reply or like the comment for engagement tracking.

Integration of Visual References in Discussions

Given a user is discussing a historical design trend when they upload an image or link to a previous architectural project then the image should be displayed in the comment section alongside the user's comments for visual reference during discussions.

Feedback Mechanism for Improved Collaboration

Given a user is finishing a collaborative session when they exit a shared workspace then they should receive a prompt to provide feedback on the collaboration tools used during the session to identify areas for improvement.

User Role Permissions in Shared Workspaces

Given various team members are collaborating on historical design trends when the team lead creates a shared workspace then the lead should be able to assign different roles to team members (e.g., viewer, editor) to control access and functions available within the workspace.

User-Friendly Reporting

This tool transforms complex data into easy-to-read, visually appealing reports that summarize key insights from AI analyses. Designed for clarity, these reports help users communicate findings to clients and stakeholders efficiently, bridging the gap between technical data and creative vision.

Requirements

Dynamic Data Visualization

User Story: As a project manager, I want dynamic data visualizations in my reports so that I can present complex data in a straightforward manner that is easy for clients to understand.
Description: This requirement focuses on the implementation of interactive and visually appealing charts and graphs that can dynamically represent data analyses derived from the AI engine. By using a variety of formats, such as bar charts, pie charts, and infographics, the reporting tool will cater to different user preferences and highlight key marketing insights efficiently. This interactive interface will allow users to explore data trends and insights at a glance, promoting better decision-making and enhancing user engagement with the content.
Acceptance Criteria: Dynamic Data Visualization for Marketing Insights Dashboard

Given a user accesses the marketing insights dashboard, when data representing key metrics is loaded, then interactive charts and graphs should populate the screen showcasing bar charts, pie charts, and infographics relevant to the data.

Customizable Data Visualization Options

Given a user selects specific data filters, when the filters are applied, then the charts and graphs should update dynamically to reflect the new data selection without requiring a page refresh.

Exporting Visual Reports for Presentation

Given a user has created a visual report, when the user clicks the 'Export' button, then a downloadable PDF containing all charts, graphs, and insights should be generated and accessible to the user.

User Interaction with Charts for Deeper Insights

Given a user is viewing interactive charts, when the user hovers over specific data points, then tooltips should display additional information relevant to those data points for better insights.

Real-Time Data Updates in Visualization

Given that the AI engine processes new data, when the user is viewing the charts, then the visualizations should update in real-time to reflect the latest data insights without manual refresh.

Accessibility Features for Dynamic Visualizations

Given that the user accesses the reporting tool, when the user activates accessibility options, then all charts and graphs should be compatible with screen readers and provide alternative text for images.

User-Friendly Interface for Report Customization

Given a user navigates to the report customization section, when the user selects visualization formats, then a straightforward interface should guide them through the selection process without confusion.

Customizable Report Templates

User Story: As a designer, I want customizable report templates so that I can quickly produce client reports that reflect my brand style and meet specific project requirements.
Description: This requirement entails developing a feature that allows users to create and save their own report templates tailored to their specific needs. By offering a library of customizable elements—such as logos, color schemes, and layout options—users can personalize reports for different clients or projects, ensuring consistency in branding and communication. This flexibility will streamline the reporting process, save time, and enhance user satisfaction by allowing them to present data in a way that aligns with their creative vision.
Acceptance Criteria: User creates a new report template tailored for a specific client project.

Given the user is on the report template creation page, when they select customizable elements such as logos, color schemes, and layout options, then they should be able to save their personalized report template.

User applies a previously saved report template to a new report.

Given the user has a saved report template, when they navigate to generate a new report and select the saved template, then the report should populate automatically with the selected template’s branding and layout.

User edits an existing report template to update the branding elements.

Given the user is viewing an existing report template, when they edit the logos, colors, or layout options and save these changes, then the existing report template should reflect the updated branding elements correctly.

User deletes an unwanted report template from the library.

Given the user is viewing the library of saved report templates, when they select a template and choose the delete option, then the report template should be removed from the library and not accessible afterward.

User previews a report template before applying it to a report.

Given the user has created or edited a report template, when they select the preview option, then a pop-up window should show a visual representation of the report template as it will appear in a report.

User shares a report template with team members within AeroPlan.

Given the user has created a report template, when they select the share option, then the template should be available for other team members to view and use within their accounts.

User encounters an error while saving a report template due to missing required fields.

Given the user attempts to save a report template without filling in all required fields, when they submit the template for saving, then an error message should be displayed indicating the missing information, preventing the save.

AI-Powered Insight Extraction

User Story: As a researcher, I want AI-powered insights extracted into my reports so that I can quickly identify and present the most crucial findings without sifting through all the data myself.
Description: This requirement involves incorporating an AI-driven feature that automatically extracts key insights and highlights from complex datasets and analyses. By leveraging machine learning algorithms, this tool will identify trends, anomalies, and recommendations, presenting them in a concise manner within the reports. This automation will not only save time but also enhance the quality of insights presented, allowing users to focus on high-level decision-making and strategy rather than manual data interpretation, ultimately improving client communication and satisfaction.
Acceptance Criteria: User generates a report using AI-Powered Insight Extraction after analyzing a dataset for a client presentation.

Given that a user has uploaded a complex dataset, when they initiate the AI-powered reporting feature, then the report should be generated within 5 minutes and include key insights, trends, and recommendations clearly highlighted.

A design team reviews insights extracted from a dataset to prepare for a client meeting.

Given that the AI has processed the dataset, when the user opens the generated report, then they should see at least three key insights and one actionable recommendation presented in a visually appealing format.

Stakeholders evaluate the effectiveness of the AI-generated insights during a project review meeting.

Given that multiple team members are discussing the insights, when they reference the AI-generated report, then at least 90% of the insights should be accurately understood by the participants without needing additional explanations.

An end-user customizes the format of the report generated by the AI to match branding guidelines before sending it to clients.

Given that the report customization feature is available, when the user modifies at least two formatting options (e.g., fonts, colors), then the changes should be reflected accurately in the generated report.

A user tests the AI-powered insight extraction feature with a sample dataset to validate its functionality before application.

Given a sample dataset is input, when the user runs the insight extraction process, then the system should successfully identify and present at least two trends and one anomaly without errors.

Collaborative Feedback Mechanism

User Story: As a team leader, I want a collaborative feedback mechanism so that my team can easily review and suggest changes to the reports before we present them to clients.
Description: This requirement seeks to implement a feature that facilitates collaborative feedback on reports. Users will be able to share their reports with team members or clients, allowing for comments and suggestions directly within the document. This feature will enhance teamwork and ensure that all stakeholders can contribute their insights and revisions before finalizing reports. It will foster a culture of collaboration, reduce miscommunications, and ensure that the final product reflects collective input and expertise.
Acceptance Criteria: User shares a report with team members for collaborative feedback prior to a client presentation.

Given the report is in draft mode, when the user shares it with team members, then all invited members should receive an email notification with a link to the report.

Team members are able to leave comments directly on the shared report.

Given a report is shared, when a team member opens the report, then they should be able to click on a specific section and leave a comment visible to all collaborators.

Users can resolve comments and track feedback within the report.

Given there are comments on a report, when the user resolves a comment, then the comment should be marked as resolved and removed from the active comment list while retaining a record of all comments.

Users can see feedback from team members in real-time as they collaborate on the report.

Given multiple users are viewing the report simultaneously, when one user adds a comment, then all users should see the new comment appear in real-time without needing to refresh the document.

Users receive a summary of all comments and feedback after collaboration concludes.

Given all comments and suggestions have been addressed, when the user finalizes the report, then an automated summary of all feedback should be generated and sent to all participants via email.

Users can edit and update the report based on collaborative feedback received.

Given the report has comments, when the user incorporates feedback into the report, then all updates should be tracked and highlighted for visibility to every collaborator.

Export to Multiple Formats

User Story: As a user, I want to export my reports to multiple formats so that I can easily share them with stakeholders who may prefer different formats for their presentations or documents.
Description: This requirement focuses on the implementation of an export functionality that allows users to save their reports in various file formats, such as PDF, Excel, and PowerPoint. By providing diverse export options, users can easily share reports across different platforms and tailor the output to fit their specific needs, whether for presentations, client meetings, or internal reviews. This flexibility will enhance the usability of the reports and ensure compatibility with different workflows, promoting efficient communication and dissemination of information.
Acceptance Criteria: Exporting a report to PDF format for a client presentation.

Given a finalized report in AeroPlan, when the user selects 'Export' and chooses PDF format, then the system should generate a PDF document that accurately reflects the report's content and visual elements.

Exporting a report to Excel format for data analysis.

Given a completed report in AeroPlan, when the user selects 'Export' and chooses Excel format, then the exported file should include all relevant data tables in a format compatible with Excel, allowing for further analysis.

Exporting a report to PowerPoint for a stakeholder meeting.

Given an approved report in AeroPlan, when the user chooses 'Export' and selects PowerPoint format, then the resulting presentation should contain all key insights and visuals presented in a slide format suitable for presentation use.

Attempting to export a report without any content.

Given an empty report in AeroPlan, when the user tries to export to any format, then the system should display a warning message indicating that the report cannot be exported because it has no content.

Exporting a report that contains embedded charts and images.

Given a report with embedded charts and images in AeroPlan, when the user exports it to PDF format, then the exported document should include all charts and images, maintaining their original quality and layout.

Verifying the file compatibility of the exported reports.

Given a report exported to PDF, Excel, and PowerPoint formats, when the user opens each file in their respective software applications, then each file should open without errors and maintain the integrity of the original report data and visuals.

Exporting reports with user-defined settings.

Given a customized report in AeroPlan, when the user selects specific export settings (like landscape vs. portrait for PDF), then the exported file should adhere to these settings, reflecting the user's preferences accurately.

Interactive Learning Modules

This feature provides interactive, step-by-step learning modules that guide new users through the essential functionalities of AeroPlan. Each module includes engaging quizzes and hands-on exercises to reinforce learning. By enabling users to practice in a safe environment, they quickly build confidence and proficiency, enhancing their ability to contribute to projects from the outset.

Requirements

Module Navigation System

User Story: As a new user, I want to easily navigate through the learning modules so that I can efficiently find and complete the training I need to use AeroPlan proficiently.
Description: The Module Navigation System provides intuitive navigation for users to easily access interactive learning modules within AeroPlan. It should include a sidebar menu that categorizes all available modules, allowing users to track their progress and revisit any previous sections seamlessly. This feature enhances user engagement and supports self-paced learning, facilitating a more effective onboarding experience for new users. Furthermore, it integrates with the existing UI framework to ensure consistency in user experience across the platform.
Acceptance Criteria: User navigates the sidebar menu to find and select an interactive learning module.

Given the user is logged in to AeroPlan, when they click on the sidebar menu, then they should see a categorized list of available learning modules that are easily accessible and visually distinguishable.

User tracks their progress in the learning modules via the sidebar menu.

Given the user is actively engaged in an interactive learning module, when they complete a section, then the sidebar should automatically update to reflect their current progress, showing completed and remaining sections clearly.

User revisits previously completed sections from the sidebar menu.

Given the user has completed multiple sections in the learning modules, when they return to the sidebar menu and select a completed section, then the system should allow them to revisit that section without losing any prior data or progress.

User experiences consistency in the UI during navigation.

Given the user is using the Module Navigation System, when they interact with the sidebar menu, then it should visually and functionally integrate with the overall AeroPlan UI design, maintaining a consistent look and feel across the platform.

User receives feedback after completing a learning module quiz.

Given the user has finished an interactive quiz at the end of a learning module, when they submit their answers, then the system should provide instant feedback on their performance, including correct answers and explanations for improvement.

User engages with hands-on exercises effectively.

Given the user is participating in a hands-on exercise within a learning module, when they access the exercise via the sidebar, then they should be able to interact with all necessary tools and resources integrated smoothly into the exercise interface.

Quiz Functionality

User Story: As a new user, I want to take quizzes after learning modules so that I can evaluate my understanding and retain the information better.
Description: The Quiz Functionality allows users to test their knowledge after completing each learning module. Each quiz will consist of multiple-choice questions, true/false questions, and practical scenarios to assess understanding of the material. Results will be displayed immediately, providing users with instant feedback on their performance, which helps in reinforcing learning and identifying areas for improvement. This feature should be seamlessly integrated with user profiles to track quiz results over time, facilitating personalized learning paths.
Acceptance Criteria: Quiz Completion by a User After Learning Module

Given a user has completed an interactive learning module, when they access the quiz, then they should see a full set of questions (multiple-choice, true/false, and practical scenarios) related to the module contents, and they should be able to answer all questions within a 15-minute time limit.

Instant Feedback Display After Quiz Submission

Given a user has completed the quiz, when they submit their answers, then the system should provide immediate feedback on each question, including which answers were correct or incorrect, within 3 seconds.

User Profile Integration for Tracking Quiz Results

Given a user completes a quiz, when they view their profile, then they should see a summary of their quiz scores, including the average score and a breakdown of their performance over the last five quizzes taken.

Reinforcement of Correct Answers Post-Quiz

Given a user completes a quiz, when they receive their feedback, then they should also see explanations for the correct answers provided, helping to reinforce their understanding of the material.

Personalized Learning Path Based on Quiz Results

Given a user has completed multiple quizzes, when they view their learning path, then the system should recommend specific learning modules based on their quiz performance, targeting areas where they scored below 70%.

Availability of Quizzes Across Different Devices

Given a user is logged into their AeroPlan account, when they access the quiz on any device (desktop, tablet, mobile), then they should be able to complete the quiz without losing progress or functionality.

Progress Tracking Dashboard

User Story: As a user, I want to view my progress in the learning modules so that I can see how much I have accomplished and understand what I need to focus on next.
Description: The Progress Tracking Dashboard provides users with a visual representation of their learning journey within AeroPlan. This dashboard will display completed modules, quiz scores, and overall progress percentage. Users will be able to set personal learning goals and monitor their achievements. The dashboard enhances user engagement by providing a sense of accomplishment and motivation to continue learning. Integration with user accounts ensures the information is personalized and easily accessible at any time.
Acceptance Criteria: User accesses the Progress Tracking Dashboard after completing a learning module.

Given the user has completed a module, when they access the Progress Tracking Dashboard, then the completed module should be marked as 'Completed' and reflected in their overall progress percentage.

User views their quiz scores on the Progress Tracking Dashboard.

Given the user has taken quizzes in the learning modules, when they view the Progress Tracking Dashboard, then the quiz scores should be displayed correctly next to each respective completed module.

User sets a personal learning goal in the Progress Tracking Dashboard.

Given the user is on the Progress Tracking Dashboard, when they set a personal learning goal, then the goal should be saved and displayed on the dashboard, along with the user's progress towards that goal.

User monitors their learning achievements over time using the Progress Tracking Dashboard.

Given the user has set personal learning goals and completed multiple modules, when they access the dashboard, then the dashboard should update to reflect a history of completed modules and milestones achieved.

User accesses the dashboard from different devices.

Given the user logs into their account from a different device, when they access the Progress Tracking Dashboard, then all previously completed modules, scores, and goals should be consistent and display accurately across devices.

User interacts with progress visualizations on the dashboard.

Given the user is viewing the Progress Tracking Dashboard, when they hover over progress visualizations, then tooltips should display additional details such as module names and scores for detailed context.

Hands-on Exercise Integration

User Story: As a new user, I want to participate in hands-on exercises related to each module so that I can gain practical experience and reinforce what I have learned.
Description: The Hands-on Exercise Integration includes practical exercises at the end of each module that require users to implement what they have learned in a simulated environment. Each exercise will provide guided instructions, and users will receive feedback and scoring based on their performance. This feature is essential for solidifying knowledge by allowing users to apply skills in a risk-free setting before working on actual projects, thereby increasing their confidence and readiness.
Acceptance Criteria: User accesses the Hands-on Exercise Integration after completing a learning module on using the project management features in AeroPlan.

Given a user has completed a module, when they access the Hands-on Exercise, then they should see guided instructions and the ability to start the exercise within 5 seconds.

User completes a Hands-on Exercise and submits their performance for scoring.

Given the user has completed the exercise, when they submit their results, then they should receive immediate feedback and a score within 3 seconds, along with suggestions for improvement based on their performance.

User attempts to redo a Hands-on Exercise after receiving feedback.

Given a user has completed the exercise and received feedback, when they choose to redo the exercise, then they should be able to start the exercise with a refresh of the instructions and updated feedback mechanisms, without any data loss of previous attempts.

User interacts with the Hands-on Exercise under different connectivity scenarios, such as a stable and unstable internet connection.

Given a user is engaged in the exercise during varying internet conditions, when the connection drops, then the user should be able to either resume the exercise where they left off or save their progress with an autosave feature, ensuring no score loss.

User views their performance history across multiple Hands-on Exercises.

Given a user has completed several exercises, when they access their performance history, then they should see a detailed log of scores, feedback received, and improvement suggestions categorized by each exercise, available for review within 10 seconds.

User tries to access a Hands-on Exercise without completing the preceding module.

Given a user attempts to access the Hands-on Exercise without completing the relevant module, when they click on the exercise link, then they should be presented with a message indicating that completion of the module is required before proceeding.

User Feedback System

User Story: As a user, I want to provide feedback on learning modules so that I can help improve the training experience for myself and others.
Description: The User Feedback System enables users to provide feedback on each learning module, including suggestions for improvement and ratings of their experience. This feedback will be reviewed periodically to enhance the quality of the learning content and user satisfaction. The system should include prompts for feedback at the end of each module and offer anonymity to encourage honest responses, ensuring the continuous improvement of the training experience for future users.
Acceptance Criteria: User accesses an interactive learning module and completes the content, which ends with a feedback prompt.

Given a user has completed an interactive learning module, when they reach the feedback prompt, then they should be able to provide a rating from 1 to 5 and suggest improvements in a text box.

User submits feedback after completing a learning module.

Given a user provides feedback, when they click the submit button, then their feedback should be recorded in the system and an acknowledgment message should be displayed.

Admin reviews the feedback submitted by users on learning modules.

Given feedback has been submitted by users, when an admin views the feedback summary, then they should see an aggregated rating for each module and suggestions categorized by frequency.

User attempts to provide feedback without completing the module.

Given a user has not completed an interactive learning module, when they navigate to the feedback prompt, then they should receive a message indicating feedback can only be provided after module completion.

Feedback is required at the end of each module to ensure consistent user input.

Given the user completes a module, when they are prompted for feedback, then the feedback request should be mandatory, and they cannot skip it without providing at least a rating.

User wants to view past feedback they submitted for a learning module.

Given a user has submitted feedback previously, when they access their feedback history, then they should be able to view all feedback entries sorted by module and date.

User provides anonymous feedback to encourage honesty and transparency.

Given anonymity is promised, when a user submits feedback, then their personal identifiable information should not be stored or displayed with the feedback data.

Personalized Onboarding Journeys

New users can select their specific roles (e.g., Architect, Project Manager) during onboarding, which tailors the learning experience to their needs. Personalized onboarding journeys highlight relevant features and best practices, ensuring users focus on skills that directly impact their daily tasks. This targeted approach maximizes user engagement and satisfaction, reducing the time to competency.

Requirements

User Role Selection

User Story: As a new user with a specific role, I want to select my role during onboarding so that I can receive tailored guidance that aligns with my responsibilities and workflows.
Description: This requirement focuses on enabling new users to choose their specific roles, such as Architect, Project Manager, or Designer, during the onboarding process. By allowing users to select their role, the onboarding experience can be customized to highlight features and best practices that are directly relevant to their responsibilities. This functionality ensures that each user receives the most pertinent training and information, ultimately leading to higher engagement, quicker adaptation to the platform, and increased satisfaction as they learn how to effectively utilize the tools and capabilities most beneficial for their role.
Acceptance Criteria: User Role Selection During Onboarding Process

Given a new user accesses the onboarding process, when they reach the role selection step, then they can view a dropdown menu containing all available roles: Architect, Project Manager, and Designer.

Dynamic Content Based on User Role

Given a user selects a specific role during onboarding, when they complete the role selection, then the onboarding content displayed will be tailored to their selected role, highlighting relevant features and best practices.

Tracking User Engagement with Onboarding

Given a user completes the onboarding process, when they engage with the platform for the first month, then their engagement metrics (e.g., time spent on relevant features) should demonstrate at least a 20% increase compared to users who did not select their role during onboarding.

Feedback Collection Post-Onboarding

Given that a user has completed the onboarding process, when they finish the final onboarding module, then they are prompted to provide feedback on the relevance of the information and the clarity of role-specific features.

Onboarding Completion Confirmation

Given a user completes all onboarding steps, when they finish the onboarding journey, then they receive a confirmation message that includes a summary of their learned features relevant to their selected role and the next steps for utilizing the platform effectively.

Role Selection Accessibility

Given the onboarding interface, when a user navigates to the role selection step, then the user should be able to select their role using keyboard navigation and screen readers for accessibility compliance.

Adjusting Role Selection After Onboarding

Given a user has completed the onboarding process, when they access their profile settings, then they must have the option to change their selected role, prompting an update to their onboarding content upon the next login.

Dynamic Feature Highlighting

User Story: As a user in a designated role, I want the system to highlight features tailored to my position so that I can quickly become proficient with the tools I will use most frequently.
Description: This requirement entails the development of a dynamic feature highlighting system that adjusts based on the user’s selected role during onboarding. By integrating AI technology, AeroPlan can automatically showcase tools, functionalities, and resources that are most relevant to the chosen role, creating a more engaging and focused onboarding process. This will not only improve user retention but also ensure that users are promptly equipped with the knowledge necessary to utilize vital features that enhance their productivity within their specific context.
Acceptance Criteria: User Role Selection during Onboarding

Given a new user selects their role as 'Architect' during onboarding, when the onboarding process initiates, then the application should dynamically highlight features and tools relevant to an Architect, such as 3D modeling tools and collaborative design features.

Dynamic Content Adjustment Based on User Role

Given a new user has selected their role as 'Project Manager', when the onboarding process reaches the content highlighting phase, then the system should adjust the displayed features to show project management tools and communication functionalities specifically relevant for Project Managers.

User Engagement Metrics Post-Onboarding

Given that onboarding is completed for all users, when the analytics dashboard is reviewed, then there should be a 20% increase in user engagement metrics (such as feature usage rates) among users who completed personalized onboarding versus those who did not.

Feedback Collection on Onboarding Effectiveness

Given that the onboarding session has concluded, when new users are prompted for feedback, then at least 80% of users should indicate that the onboarding experience was helpful in familiarizing them with the platform features relevant to their roles.

Testing for Feature Visibility Based on Role

Given a user selects the role of 'Designer', when they navigate the application during onboarding, then they should receive guidance and feature highlights for tools such as color palettes, texture libraries, and design templates available for designers.

Onboarding Completion Rate

Given that the feature highlighting mechanism has been implemented, when tracking user progress through onboarding, then at least 90% of users should complete the onboarding process for their selected role within the allocated time frame.

Real-Time Adjustment to Onboarding Content

Given a live onboarding session, when a user changes their role from 'Architect' to 'Project Manager', then the highlighted features and guidance should refresh in real-time to reflect tools pertinent to the new role without requiring a page refresh.

Progress Tracking and Feedback

User Story: As a user, I want to track my onboarding progress and receive feedback so that I can assess my learning and identify areas where I need more support.
Description: This requirement involves implementing a system for tracking user progress throughout the onboarding journey. Users will receive real-time feedback on their learning path, including completed sections, areas that need improvement, and resources for further learning. This functionality not only encourages continued engagement by visually representing progress but also helps users identify knowledge gaps early, allowing them to become competent users of AeroPlan more quickly.
Acceptance Criteria: User Onboarding Progress Visualization for Architects

Given a new user onboarding as an Architect, when they complete a section of the onboarding process, then their progress should be visually updated on their dashboard, clearly indicating the percentage of completion.

Real-Time Feedback Mechanism for Project Managers

Given a new user onboarding as a Project Manager, when they finish a task in the onboarding process, then they should receive real-time feedback in the form of a confirmation message and tips for the next steps.

Resource Identification for Knowledge Gaps

Given that a user is progressing through their onboarding journey, when they reach a knowledge gap, then the system should automatically suggest relevant resources to address that gap within 2 minutes.

Completion Notification for Users

Given a user has completed all sections of their onboarding process, when they finish the last task, then they should receive a completion notification along with a summary of their learning achievements.

Progress Tracking for Team Administrators

Given that a team administrator wants to monitor onboarding progress, when they access the administrative dashboard, then they should see an overview of the progress of all users in their team with filters to view individual performance.

User Engagement Metrics Analysis

Given that the onboarding process has been in use for at least one month, when an admin runs an engagement metric report, then it should provide data on user activity levels including average time spent on each section.

Improvement Suggestions for Users

Given that a user is on their onboarding journey and falls behind on their learning path, when they access their progress report, then they should be presented with personalized suggestions to improve their learning pace and effectiveness.

Personalized Learning Resources

User Story: As a user, I want to access personalized learning materials that relate specifically to my role and my progress so that I can enhance my understanding of the platform effectively.
Description: This requirement outlines the creation of a library of personalized learning resources that users can access based on their specific roles and onboarding progress. Resources may include videos, articles, and tutorials that are directly applicable to their job functionalities. By providing curated content, AeroPlan ensures that users can dive deeper into topics that matter to them, reinforcing their learning and boosting their overall competency with the platform.
Acceptance Criteria: New users complete their onboarding journey and access personalized learning resources based on their selected role.

Given a new user has completed the onboarding process, when they access the learning resources library, then they should see content specifically tailored to their selected role.

The platform delivers personalized learning content dynamically as the user progresses through their onboarding journey.

Given a user is progressing through their onboarding, when they reach a new stage, then personalized learning resources should be updated to reflect their current competency level and role requirements.

Users can easily search and filter personalized learning resources according to their roles and specific topics.

Given a user is in the learning resources section, when they apply filters or search terms, then the platform should return only relevant resources for their selected role and topics of interest.

Users receive notifications about new personalized learning resources added to their library.

Given a user has an active onboarding journey, when new resources are added relevant to their role, then the user should receive notifications informing them about these updates.

Users can provide feedback on the usefulness of the personalized learning resources they accessed.

Given a user has completed accessing a learning resource, when they provide feedback, then the system should capture and store this feedback for future improvements.

The system tracks user engagement with personalized learning resources to improve content recommendations.

Given a user accesses various learning resources, when the user completes or interacts with the content, then the system should log these interactions to refine future content suggestions based on user engagement patterns.

The personalized learning resources are regularly updated to ensure content stays current and relevant for users.

Given that users have accessed the learning resources over time, when a new relevant resource becomes available, then it should automatically be integrated into the user’s library according to their role and filter preferences.

User Feedback Integration

User Story: As a user, I want to provide feedback on my onboarding experience so that the platform can make improvements and better meet the needs of future users.
Description: This requirement focuses on the integration of user feedback mechanisms within the onboarding process. Users can provide feedback on their onboarding experience, which will be analyzed to enhance and iteratively improve the onboarding journey over time. By utilizing this data, AeroPlan can continuously refine the user experience, ensuring that it meets user needs and expectations as new features and updates are introduced.
Acceptance Criteria: User selects their role during onboarding and provides feedback on the onboarding experience.

Given a new user chooses a role during onboarding, when they submit feedback through the feedback form, then the feedback should be successfully recorded and retrievable in the admin dashboard for analysis.

Users receive a personalized onboarding experience tailored to their chosen role.

Given a new user selects the 'Architect' role during onboarding, when they complete the onboarding process, then they should see role-specific content and recommendations that align with their daily tasks.

Feedback is analyzed and used to iterate on the onboarding process.

Given that user feedback has been collected over a month, when the product team reviews the feedback data, then they should identify at least three actionable improvements for the onboarding process.

Users are prompted to provide ongoing feedback after their onboarding experience.

Given a user completes their onboarding journey, when they log into the platform for the first time, then they should receive a prompt asking for feedback on their onboarding experience at the login page.

The onboarding feedback results in quantified user satisfaction metrics.

Given that feedback has been collected from users post-onboarding, when the product team analyzes the results, then they should produce a report that indicates at least a 70% user satisfaction rate regarding the onboarding experience.

The onboarding module is updated based on collected user feedback.

Given that feedback is continuously collected and analyzed, when the onboarding module is updated, then the changes should reflect improvements based on user suggestions about at least two specific features.

Gamified Progress Tracking

A gamification system rewards users with badges and achievements as they complete onboarding tasks and learning milestones. This feature encourages users to engage fully with the onboarding process by turning it into a fun and motivational experience. In addition, progress tracking allows users to visualize their growth and skills acquisition, fostering a sense of accomplishment.

Requirements

Gamification Badge System

User Story: As a new user, I want to earn badges for completing onboarding tasks so that I feel motivated and recognized for my progress in learning how to use AeroPlan effectively.
Description: The Gamification Badge System will allow users to earn badges based on their completion of onboarding tasks and learning milestones within AeroPlan. Each badge earned will visually represent user achievements, encouraging continued engagement with the platform. This system will integrate seamlessly with user profiles, displaying earned badges prominently, thus fostering a sense of accomplishment and motivation to complete further tasks. The badges will have different levels of complexity and value, providing incremental rewards that align with user progress and enhancing user retention and satisfaction.
Acceptance Criteria: User earns a badge upon completing their first onboarding task.

Given a user has logged into AeroPlan, when they complete their first onboarding task, then a popup confirmation should display the badge earned along with its description.

User views earned badges on their profile page.

Given that a user has earned badges, when they navigate to their profile page, then all earned badges should be displayed prominently in a dedicated section of the profile.

Badges are categorized by complexity levels.

Given the user has earned multiple badges, when they view the badges in their profile, then the badges should be organized into categories based on complexity levels: beginner, intermediate, and advanced.

User receives a notification for badge achievement.

Given the user has completed a milestone that earns them a badge, when the badge is awarded, then the user should receive a notification detailing the badge earned and any associated rewards.

User can share badge achievements on social media.

Given a user has earned a badge, when they click the 'Share' button next to the badge, then a prompt should allow them to share the badge on their selected social media platform with a customizable message.

The badge system increases user engagement.

Given the gamification system is active, when users complete onboarding tasks, then user engagement metrics such as task completion rates and time spent on the platform should show a measurable increase within three months of the badge system launch.

Progress Visualization Dashboard

User Story: As a user, I want to see a visual representation of my progress during onboarding so that I can understand how much I have accomplished and what I still need to do.
Description: The Progress Visualization Dashboard will provide users with a comprehensive view of their onboarding journey. This dashboard will track completed tasks, milestones achieved, and badges earned in a visually appealing manner. By utilizing graphs and progress bars, users can quickly assess their growth and remaining tasks. This feature will motivate users to continue engaging with the onboarding process by allowing them to visualize their progress and set personal goals based on their completion rates. The dashboard will integrate with existing user data and provide real-time updates.
Acceptance Criteria: User views the Progress Visualization Dashboard after completing the initial onboarding tasks.

Given the user has completed at least three onboarding tasks, when they access the Progress Visualization Dashboard, then they should see a progress bar reflecting at least 30% completion of their onboarding journey.

User earns their first badge after completing specific onboarding milestones.

Given that the user has met the criteria for earning a badge, when they complete the required milestones, then the badge should be displayed on their Progress Visualization Dashboard immediately.

User checks their dashboard for a summary of their completed tasks and milestones.

Given the user has completed various tasks, when they access the Progress Visualization Dashboard, then they should see a list of at least five completed tasks and associated milestones with visual indicators (such as checkmarks) for each completed item.

User wants to set personal goals based on their current onboarding progress.

Given the user has accessed their Progress Visualization Dashboard, when they click on the 'Set Goals' feature, then they should be able to input and save personal goals that are reflected in the dashboard.

User refreshes the dashboard to check for real-time updates on their progress.

Given the user has made recent progress in onboarding tasks, when they refresh the Progress Visualization Dashboard, then the dashboard should reflect the latest completed tasks and updated completion percentage without delay.

User interacts with the graphical elements on the dashboard to explore their progress visually.

Given the dashboard contains graphs and progress bars, when the user hovers over the graphical elements, then tooltips should appear showing exact percentages of completion and milestones achieved.

Achievement Leaderboard

User Story: As a user, I want to see how I rank compared to others in terms of badges and achievements so that I can challenge myself to improve my standing within the platform.
Description: The Achievement Leaderboard will showcase top-performing users based on the number of badges earned and milestones completed. This feature will create a competitive environment, encouraging users to engage more deeply with the onboarding process. The leaderboard will refresh regularly to display current rankings and allow users to challenge themselves and others, thus enhancing community interaction and involvement. Integration with user profiles will be required to fetch and update data dynamically.
Acceptance Criteria: Users can see their own ranking and achievements reflected in the Achievement Leaderboard after completing certain onboarding tasks and earning badges.

Given a user completes an onboarding task, when they view the Achievement Leaderboard, then their ranking and number of badges should be updated and displayed accurately.

The Achievement Leaderboard should display a list of the top 10 users based on the number of badges earned and milestones completed.

Given the leaderboard data is refreshed, when the user accesses the Achievement Leaderboard, then it should show the top 10 users ranked by the total badges and milestones completed, in correct order.

The Achievement Leaderboard should automatically refresh every 24 hours to ensure the rankings are up-to-date.

Given the system time reaches a 24-hour interval, when the user accesses the Achievement Leaderboard, then the rankings should reflect any changes in badges and milestones since the last refresh.

Users should be able to navigate from the Achievement Leaderboard to their profile to view detailed information about their achievements.

Given a user is viewing the Achievement Leaderboard, when they click on their username, then they should be redirected to their profile page where they can see detailed achievements and badges earned.

The Achievement Leaderboard should seamlessly integrate with user profiles to fetch and update user data dynamically.

Given a user profile is updated with new achievements, when the Achievement Leaderboard is accessed, then it should reflect those updates in real-time without the need for a manual refresh.

The Achievement Leaderboard should encourage community interaction by allowing users to challenge others based on their rankings.

Given a user is viewing the Achievement Leaderboard, when they select another user to challenge, then a challenge request should be sent to that user and the system should confirm the request.

Social Sharing Functionality

User Story: As a user, I want to share my achievements on social media so that I can showcase my progress and inspire others to join AeroPlan.
Description: The Social Sharing Functionality will enable users to share their badges and achievements on social media platforms. By allowing users to showcase their accomplishments, this requirement aims to promote engagement and attract new users to AeroPlan. The feature will allow users to link their social media accounts to their AeroPlan profiles and provide customizable sharing options, which will include pre-written text and visuals that highlight their achievements. This functionality will enhance community building and increase brand visibility.
Acceptance Criteria: User sharing their achievement badge on Facebook after completing onboarding tasks.

Given a user is logged into their AeroPlan account and has connected their Facebook account, when the user clicks on the 'Share on Facebook' button next to their achievement badge, then a post should be created with the pre-written text and badge visual, allowing them to post it to their timeline.

User accessing the social sharing options after earning a new achievement.

Given a user has earned a new achievement badge, when the user views the achievements section in AeroPlan, then they should see a 'Share' button next to the newly earned badge, which opens customizable sharing options for social media platforms.

User linking their Twitter account to AeroPlan for badge sharing.

Given a user is navigating to the account settings in AeroPlan, when they link their Twitter account by entering their credentials, then the system should confirm the successful linking and allow them to share achievements on Twitter.

User customizing the share message for their achievement.

Given a user wants to share their achievement badge, when they click on the 'Share' button, then they should be able to edit the pre-written message before sharing it on their selected social media platform, with a character limit of 280 characters.

User viewing shared achievements on their social media profile.

Given a user has successfully shared their achievement badge on social media, when viewing their profile on that social media platform, then their followers should see the post with the badge visual and message clearly displayed.

User customizing visibility settings for social media sharing.

Given a user is preparing to share their achievement badge, when they access the sharing settings, then they should be able to select different visibility options (public, friends only, private) for each social media platform before posting.

User receiving a confirmation notification after sharing their badge.

Given a user clicks the 'Share' button for their achievement badge, when the sharing process is completed, then the user should receive a notification confirming that their achievement has been successfully shared on their selected social media platform.

Onboarding Feedback Mechanism

User Story: As a user, I want to give feedback on my onboarding experience so that my suggestions can help improve the platform for future users.
Description: The Onboarding Feedback Mechanism will allow users to provide input regarding their onboarding experience. This functionality will gather qualitative data on the gamified elements, user interface, and overall satisfaction. Feedback can be submitted through various formats, such as surveys or quick ratings. The data collected will guide ongoing improvements to the onboarding process and ensure that the gamified elements adequately meet user expectations and foster engagement.
Acceptance Criteria: User submits feedback on the onboarding process after completing their first module.

Given the user has completed the first onboarding module, when they navigate to the feedback section, then they should see an option to rate their experience between 1 to 5 stars and provide additional comments.

A user interacts with the gamified elements during their onboarding experience.

Given a user is currently engaged in onboarding tasks, when they achieve a milestone, then they should receive a notification of their badge earned and the progress logged in their profile.

Collecting qualitative feedback through a survey after the completion of all onboarding tasks.

Given the user has finished all onboarding tasks, when they access the survey link provided at the end, then they must be able to complete the survey without technical issues and submit their responses successfully.

Users review and rate the overall onboarding experience through a quick rating system.

Given the user has finished the entire onboarding process, when they are prompted with a quick rating system, then they should be able to rate their overall satisfaction and provide a comment if they choose to.

Analyzing feedback to improve the onboarding mechanism and gamified tracking system.

Given the admin has accessed the feedback data, when they review the qualitative insights from users, then they should be able to identify common themes and areas for improvement based on at least 80% of the feedback collected.

User engagement with gamified progress tracking is measured over one month.

Given the onboarding program has been active for one month, when the admin reviews user analytics, then they should observe at least a 30% increase in user interaction with gamified elements compared to the previous month.

Real-time updates are provided when a user earns a new badge during onboarding.

Given a user has completed a task that earns them a badge, when they successfully earn that badge, then the system must immediately update the user’s progress dashboard and inform them of the new badge in real-time.

Mobile Compatibility for Gamification Features

User Story: As a mobile user, I want to access gamification features on my device so that I can engage with AeroPlan regardless of where I am.
Description: Mobile Compatibility for Gamification Features will ensure that all gamified elements of the onboarding process are fully functional on mobile devices. This requirement is essential as many users may access AeroPlan via mobile, and providing a seamless experience across all platforms will enhance user satisfaction and engagement. All badges, progress tracking, and leaderboard features will be optimized for mobile interfaces to ensure usability and performance.
Acceptance Criteria: Gamification features must be accessible and fully functional on mobile devices during the user onboarding process.

Given that a user accesses AeroPlan through a mobile device, when they navigate to the gamification section, then all badges, progress tracking, and leaderboard features must be visible and interactive without errors.

Users should receive real-time feedback when they complete tasks on mobile devices.

Given a user completes a task during onboarding on a mobile device, when the task is marked complete, then they must immediately receive a badge or achievement notification on their device.

The mobile interface should optimize the layout and design of gamified elements for various screen sizes.

Given multiple device screen sizes, when a user views the gamification section on different mobile devices, then the layout must adapt appropriately, ensuring no content is cut off and all elements are legible and accessible.

Users should be able to compare their progress with other users via the mobile leaderboard.

Given a user accesses the leaderboard on a mobile device, when they scroll through the list, then they must see their rank compared to at least the top 10 other users, with real-time updates reflecting completed tasks.

The onboarding progress tracking visualizations must be effective on mobile devices.

Given a user checks their progress on mobile, when they view the progress tracking section, then they must be able to see a clear, visual representation of their achievements, including completed tasks and remaining objectives, that is easy to understand.

The gamification feature must maintain sessions and save user progress across different devices.

Given that a user switches from mobile to a desktop, when they log into their account, then they must see their gamification progress accurately reflected without any discrepancies or data loss.

Live Q&A Sessions

Regularly scheduled live Q&A sessions connect new users with AeroPlan experts, providing an interactive platform for addressing questions and exploring advanced features in real time. This feature promotes direct communication, allowing users to overcome learning hurdles quickly and deepen their understanding of the platform, facilitating a smoother integration into their teams.

Requirements

Interactive Q&A Platform

User Story: As a new user of AeroPlan, I want to attend live Q&A sessions so that I can quickly get answers to my questions and learn how to utilize the product effectively.
Description: The Interactive Q&A Platform requirement outlines the necessity of creating a user-friendly interface that allows participants to join live Q&A sessions effortlessly. This involves integrating video conferencing capabilities with chat functionality to enable users to pose questions and receive immediate feedback from AeroPlan experts. The platform should support screen sharing, ensuring that complex queries regarding features or project-related concerns can be visually demonstrated. By providing a seamless experience, this requirement enhances user engagement and accelerates their learning curve, ultimately fostering a supportive learning community.
Acceptance Criteria: User Accessing the Live Q&A Session

Given a user is logged into the AeroPlan platform, when they navigate to the Live Q&A section, then they should see a schedule of upcoming sessions and be able to click to join a session.

User Interacting During the Q&A Session

Given a user has joined a Live Q&A session, when they submit a question via the chat functionality, then the moderator should receive the question on their interface in real-time.

Video and Audio Functionality Test

Given a user is in a Live Q&A session, when they enable their video and audio, then both should be functional and visible/audible to other participants without lag or quality issues.

Screen Sharing Feature Usage

Given a user is in a Live Q&A session, when they select the screen share option, then their screen should be viewable to all participants, and the feature should seamlessly integrate without performance degradation.

End of Q&A Session Feedback Collection

Given the Live Q&A session has concluded, when users are prompted to provide feedback, then at least 80% of participants should complete the feedback form, and it should be submitted successfully.

Record Q&A Session Availability

Given the Q&A session has ended, when users access the Live Q&A section, then they should see an option to view the recorded session within 24 hours of its conclusion.

Expert Scheduling System

User Story: As an AeroPlan expert, I want to manage my availability for live Q&A sessions so that I can effectively allocate my time and support users in a structured manner.
Description: The Expert Scheduling System requirement focuses on developing a robust scheduling tool that allows AeroPlan experts to allocate their availability for live Q&A sessions. This system should provide an intuitive interface for experts to block out time slots, set up recurring sessions, and manage participant limits. The scheduling tool must integrate with the overall AeroPlan calendar, ensuring that all users can view available sessions and receive reminders. This improves not only the organization of sessions but also increases user confidence in their ability to secure time with experts when needed.
Acceptance Criteria: Expert Availability Management for Live Q&A Sessions

Given that an expert wants to set their availability, when they access the scheduling tool, then they should be able to block out time slots and set up recurring sessions with ease.

User Access to Scheduled Live Q&A Sessions

Given that users want to see available live Q&A sessions, when they view the AeroPlan calendar, then they should see a clear listing of all upcoming sessions with participant limits displayed.

User Reminders for Upcoming Sessions

Given that a user has signed up for a live Q&A session, when the scheduled time approaches, then the user should receive an automated reminder notification via email and within the AeroPlan app.

Integration with Overall AeroPlan Calendar

Given that the Expert Scheduling System is operational, when sessions are scheduled, then those sessions should automatically update and reflect on the overall AeroPlan calendar without discrepancies.

Session Capacity Management

Given that there is a maximum participant limit for each live Q&A session, when users attempt to sign up, then the system should prevent registration once the limit is reached and display a notification to the user.

User Feedback Mechanism Post Session

Given that a live Q&A session has concluded, when users access the feedback form, then they should be able to submit their thoughts and rating on the session easily and receive a confirmation of submission.

Real-Time Availability Updates for Experts

Given that an expert changes their availability, when they update their schedule in the tool, then all users viewing the calendar should see the changes in real-time without needing to refresh the page.

Feedback and Analytics Dashboard

User Story: As a product manager, I want access to feedback and analytics from live Q&A sessions so that I can improve future sessions and better serve our user community.
Description: The Feedback and Analytics Dashboard requirement highlights the need for a comprehensive tool that collects user feedback during and after live Q&A sessions. This dashboard should analyze participation rates, common questions, and user satisfaction levels. By harnessing data from each session, AeroPlan can refine its offerings, target specific user pain points, and continuously improve the Q&A experience. This data-driven approach ensures that the sessions remain relevant and beneficial to users, leading to greater usage and satisfaction with the platform.
Acceptance Criteria: User Participation Analytics for Live Q&A Sessions

Given a completed live Q&A session, when the Feedback and Analytics Dashboard is accessed, then it should display user participation metrics including the number of attendees and engagement rates per session.

Common Questions Identification Post Q&A

Given a completed live Q&A session, when the Feedback and Analytics Dashboard is reviewed, then it should list the most frequently asked questions and categorize them for better targeting in future sessions.

User Satisfaction Rating Collection

Given a completed live Q&A session, when users submit feedback through the Dashboard interface, then the system should collect and display an average satisfaction rating based on user responses.

Follow-Up Session Insights Generation

Given accumulated analytics from multiple Q&A sessions, when the Feedback and Analytics Dashboard is analyzed, then it should provide insights and recommendations for future Q&A topics and formats that address user pain points.

Real-Time Feedback Mechanism during Q&A

Given an active live Q&A session, when users provide feedback through the Dashboard, then their feedback should be aggregated and accessible to the host in real time for immediate adjustments during sessions.

Exportable Reports for Continuous Improvement

Given a set of analytics gathered from live Q&A sessions, when the Feedback and Analytics Dashboard is used, then users should be able to export reports summarizing participation, common questions, and satisfaction scores.

Resource Library Integration

User Story: As an AeroPlan user, I want to access a library of past Q&A sessions so that I can revisit information and resources that will help me understand the platform better.
Description: The Resource Library Integration requirement mandates the creation of a centralized repository of materials related to past Q&A sessions, including recorded videos, transcripts, and supplementary resources. This library should be easily accessible from the AeroPlan platform and categorized in a user-friendly way. By integrating easy access to these resources, users can revisit questions and answers discussed in previous sessions, deepening their understanding and providing continual learning experiences outside the live interactions.
Acceptance Criteria: Accessing the Resource Library

Given that a user logs into the AeroPlan platform, when they navigate to the 'Resource Library' section, then they should see a list of available materials from past Q&A sessions categorized by date, topic, and type.

Searching for Resources

Given that a user is in the Resource Library, when they input a search term related to a past Q&A session, then the system should return relevant resources including videos, transcripts, and supplementary materials.

Viewing Resource Details

Given that a user clicks on a specific resource in the Resource Library, when the resource detail page loads, then it should display the video/transcript, a summary of the content, and a list of related resources for further exploration.

Accessing Recorded Videos

Given that a user selects the recorded videos filter in the Resource Library, when the library updates its content display, then all recorded video resources from past Q&A sessions should be listed and playable directly from the platform.

Downloading Resources

Given that a user is viewing a resource in the Resource Library, when they click the download button, then the resource should download in the appropriate format (e.g., MP4 for videos, PDF for transcripts) without errors.

Categorization of Resources

Given that new materials are added to the Resource Library, when the content is published, then it should automatically be categorized correctly based on predefined criteria such as date, topic, and type to ensure easy navigation.

User Feedback on Resources

Given that a user has accessed a resource, when they complete a feedback form about its usefulness, then the feedback should be stored and accessible for future analysis to enhance the resource library offerings.

Notification System for Upcoming Sessions

User Story: As a potential participant, I want to receive notifications about upcoming live Q&A sessions so that I don’t miss the opportunity to join and ask my questions.
Description: The Notification System for Upcoming Sessions requirement involves an automated notification service that alerts users about scheduled live Q&A sessions. This system should deliver personalized reminders via email and in-app notifications to ensure users are informed about upcoming sessions they expressed interest in. By enhancing communication regarding session availability, users are more likely to participate, leading to increased engagement and utility of the live Q&A feature.
Acceptance Criteria: Notification for Upcoming Live Q&A Session for Users Who Subscribed

Given a user has subscribed to a live Q&A session, when the session is scheduled, then the user receives an email notification 24 hours in advance and an in-app notification one hour prior to the session start time.

Notification for Users Who Express Interest in Specific Topics

Given a user has expressed interest in specific topics of the live Q&A sessions, when any session related to those topics is scheduled, then the user receives personalized email and in-app notifications detailing the session agenda and speakers.

Snooze Feature for Session Notifications

Given a user receives a notification for an upcoming live Q&A session, when the user opts to snooze the notification, then the system should postpone the notification for 30 minutes and notify the user again.

Notifications Consistency Across Devices

Given a user has multiple devices, when a notification for a live Q&A session is triggered, then the user should receive the notification on all devices logged into the AeroPlan account within 5 minutes.

Session Participation Confirmation Notification

Given a user who registers for a live Q&A session, when the registration is successful, then the user receives a confirmation email with session details and a calendar invite.

User Can Manage Notification Preferences

Given a user accesses the notification settings, when they modify their preferences for live Q&A session notifications, then the system should save these preferences and reflect changes immediately in the user's account.

Feedback Mechanism for Notification Effectiveness

Given a user receives notifications for live Q&A sessions, when the sessions occur, then the user is prompted to provide feedback on the notification's effectiveness via a quick survey.

User Registration and Profile Management

User Story: As a new user, I want to create a personalized profile so that I can receive tailored content during live Q&A sessions and feel more connected to the AeroPlan community.
Description: The User Registration and Profile Management requirement focuses on allowing users to create and manage profiles specific to their experience with AeroPlan. This includes options for users to specify their roles (e.g., architect, designer), set preferences for session topics they'd like to see, and provide background information. By tailoring the Q&A sessions to user needs based on their profile information, AeroPlan can deliver a more relevant and enriching user experience, helping foster a sense of community among users with similar interests.
Acceptance Criteria: New user creates a profile after signing up for AeroPlan.

Given a new user on the registration page, when they enter valid user details and submit the registration form, then a confirmation message should be displayed, and the user should be redirected to the profile creation page.

User updates their profile with role selection and preferences.

Given a registered user on the profile management page, when they choose a role from a dropdown and select their preferred session topics, then the saved preferences should be reflected in their profile upon submission.

User accesses the Live Q&A sessions based on their profile preferences.

Given a user with a completed profile, when they navigate to the Live Q&A section, then only the sessions that match their selected preferences should be displayed in the upcoming sessions list.

User verifies changes made to their profile.

Given a user who has just updated their profile information, when they return to the profile management page, then the updated details should be accurately displayed without errors or omissions.

User attempts to register with invalid information.

Given a new user on the registration page, when they submit the form with invalid or incomplete details, then an error message should be displayed indicating the fields that need correction.

Admin reviews user profiles for completeness and accuracy.

Given an admin accessing the user management dashboard, when they view a user's profile, then all fields should be present and correctly populated as per the user’s last submitted information.

User deletes their profile and all associated data.

Given a user on their profile management page, when they choose to delete their profile and confirm the action, then they should receive a confirmation of deletion, and their data should be permanently removed from the database.

Resource Library Access

This feature offers new users access to a centralized resource library containing video tutorials, documentation, and best practice guides. Users can explore and reference materials at their own pace, which supports continuous learning beyond initial onboarding. This self-directed access ensures that users have the support they need as they become familiar with the platform.

Requirements

Centralized Resource Repository

User Story: As a new user, I want to access a centralized resource library so that I can learn at my own pace and refer to materials whenever needed while familiarizing myself with the platform.
Description: The Centralized Resource Repository requirement involves the creation of a user-friendly platform feature that allows users to easily access a centralized library of resources. This repository will include video tutorials, documentation, and best practice guides, strategically organized for navigability and ease of search. Its benefits extend to fostering continuous learning among users, enabling them to reference materials on demand and at their own pace after initial onboarding. By supporting self-directed learning, this feature enhances user engagement and proficiency with the platform, ultimately contributing to better utilization of AeroPlan’s tools and improving project outcomes. Integration with existing user interfaces should ensure seamless access, with regular updates to content to keep learning materials relevant and effective.
Acceptance Criteria: A user logs into AeroPlan for the first time and navigates to the Resource Library to access video tutorials for guidance on using the platform effectively.

Given the user is logged in, when they access the Resource Library, then they can see a list of video tutorials categorized by topics such as 'Getting Started', 'Advanced Features', and 'Best Practices'.

A user attempts to search for a specific documentation in the Resource Library that explains a particular feature of the AeroPlan platform.

Given the user is in the Resource Library, when they enter a search term related to 'collaboration tools', then relevant documentation should appear in the search results within 2 seconds.

A user reviews the Resource Library and finds outdated materials that need to be refreshed or replaced to ensure relevance and effectiveness.

Given the user is accessing the Resource Library, when they encounter outdated materials, then they can submit feedback through a visible option to suggest updates or new content, which triggers an internal review process.

A user wants to navigate through the Resource Library using filters to find content specifically tailored for architects.

Given the user is in the Resource Library, when they apply a filter for 'Architectural Resources', then only materials relevant to architecture should be displayed clearly and accurately within 3 seconds.

A user tries to access the Resource Library on a mobile device to review best practice guides while on the go.

Given the user is accessing AeroPlan on a mobile device, when they navigate to the Resource Library, then the content should adapt responsively, allowing easy viewing and interaction without performance lag.

A user wishes to bookmark a particular tutorial for future reference to easily revisit it later.

Given the user is viewing a video tutorial, when they click the 'Bookmark' button, then the tutorial should be saved in their personal account under a 'My Bookmarks' section for quick future access.

Interactive Tutorial System

User Story: As a new user, I want an interactive tutorial system so that I can receive guided assistance on using the platform features effectively, tailoring my learning experience to my needs.
Description: The Interactive Tutorial System requirement aims to develop a guided tutorial feature within the resource library, providing an interactive learning experience for users. This functionality will introduce interactive elements such as quizzes, step-by-step walkthroughs, and feedback loops to enhance engagement. Users benefit from having a structured learning path that adapts to their skill level, allowing beginners to gain foundational knowledge while advanced users can focus on more complex aspects. The implementation of this system will create a comprehensive onboarding experience that reduces time to effectiveness and encourages deeper exploration of AeroPlan’s functionalities, ultimately leading to more confident and capable users.
Acceptance Criteria: User navigates to the Interactive Tutorial section within the Resource Library to start the guided tutorial for the first time.

Given a new user accessing the Interactive Tutorial System, when they select the introductory tutorial, then they receive a step-by-step walkthrough that includes a progress tracker and estimated completion time.

A user completes an interactive tutorial and is provided with a quiz to assess their understanding of the material.

Given a user just completed the interactive tutorial, when they submit the quiz, then they receive immediate feedback on their performance along with suggestions for further learning resources based on their results.

An advanced user wants to skip the basic tutorials and access more complex tutorials directly to fit their learning needs.

Given an advanced user logs into the Interactive Tutorial System, when they select the option to view advanced tutorials, then they have access to a curated list of complex tutorials relevant to their skill level without being prompted to complete basic tutorials first.

The system must track user progress and adapt tutorial content based on their completed modules and quiz results.

Given a user progresses through the interactive tutorials, when they complete a module and take the associated quiz, then the system records their progress and presents a personalized learning path for future tutorials that align with their knowledge gaps.

A user wants to revisit previously completed tutorials to refresh their knowledge on a specific topic.

Given a user who has previously completed tutorials, when they access the resource library, then they can easily find and replay any completed tutorial along with their quiz results for review.

The interactive tutorial system needs to be accessible on various devices (desktop, tablet, mobile) to accommodate users.

Given a user accesses the Interactive Tutorial System on different devices, when they select a tutorial, then the tutorial displays consistently with responsive design across all devices, ensuring usability is maintained.

Search and Filter Functionality

User Story: As a user, I want a search and filter functionality in the resource library so that I can quickly find specific tutorials or documents that meet my current needs without wasting time.
Description: The Search and Filter Functionality requirement entails the addition of robust search and filtering options within the resource library. This feature will enable users to quickly and efficiently sift through resources to find specific materials relevant to their immediate needs, such as tutorials on particular tasks or documentation for certain features. The implementation of this functionality will significantly enhance user experience by reducing the time spent searching for information and increasing accessibility to relevant content. The search and filter capabilities will support various criteria, including keyword searches, content type, skill level, and date of publication, allowing users to tailor their results for maximum relevance and ease of use.
Acceptance Criteria: New users want to find a tutorial on how to create a floor plan within the resource library.

Given the user inputs the keywords 'floor plan' in the search bar, when they initiate the search, then the system should return a list of relevant tutorials that includes at least three options that specifically cover creating floor plans.

A user wishes to narrow down their resource search to video tutorials that are suitable for beginners.

Given the user selects 'Video' as the content type filter and 'Beginner' as the skill level filter, when they apply these filters, then the system should display only video tutorials labeled for 'Beginner' skill level without any other content types.

A user is looking for the most recently published documentation regarding AI features in the platform.

Given the user sets a filter for 'Documentation' content type and sorts by 'Date Published', when they view the results, then the system should show the documentation sorted with the most recently published resource at the top.

A user searches for materials related to project management and wants to see results that include both video and documentation.

Given the user enters 'project management' in the search bar and selects both 'Video' and 'Documentation' as content types, when they execute the search, then the system should return results that include both categories of resources relevant to project management.

A user needs to find resources on advanced design techniques published last month.

Given the user inputs 'advanced design' in the search field, selects 'Last Month' from the date filter, when they perform the search, then the system should only display resources that include the term 'advanced design' and were published in the last month.

User Feedback Collection

User Story: As a user, I want to provide feedback on the resources in the library so that I can help improve the content and usability based on my experiences.
Description: The User Feedback Collection requirement focuses on implementing a mechanism for capturing user feedback regarding the resource library's content and usability. This feedback will inform continuous improvement by allowing users to rate resources, suggest new content, and report issues with existing materials. Establishing this requirement is essential to ensure that the resource library evolves based on user needs and preferences, ultimately enhancing its effectiveness. The feedback mechanism will be integrated into each resource item, offering users a simple and quick way to share their insights, thereby fostering a culture of active user involvement and greater satisfaction with the platform.
Acceptance Criteria: User submits feedback on a specific resource after reviewing the content to share their opinion and suggestions for improvement.

Given a logged-in user on the resource library, when the user clicks on the feedback button on a resource, then they should see a feedback form that allows them to rate the resource, suggest improvements, and submit their feedback.

Admin reviews the user feedback collected over a specific period to identify trends in user satisfaction and requested content.

Given an admin user accessing the feedback dashboard, when they filter feedback submissions by date and resource, then they should be able to see average ratings, number of submissions, and suggestions listed for each resource item.

New users interact with the resource library for the first time and utilize the feedback mechanism to report issues they encounter with video tutorials.

Given a new user viewing a tutorial in the resource library, when they encounter an issue, then they should be able to easily access an issue report link and submit a report describing their problem without leaving the tutorial page.

Users want to suggest new content for the resource library based on their needs and experiences.

Given a user browsing the resource library, when they click on the 'Suggest New Content' button, then they should be directed to a form where they can describe the type of content they wish to see added to the library.

Users receive confirmation after submitting their feedback to encourage future submissions and engagement.

Given a user has successfully submitted feedback, then they should see a confirmation message indicating their feedback was received and appreciated, along with an option to continue exploring the resource library.

Feedback submitted by users is stored and organized in a database for future analysis and improvements.

Given a submission of user feedback, then the system should store the feedback in a database with relevant metadata (date, resource ID, user ID) so that it can be retrieved for analysis later.

Content Update Mechanism

User Story: As a product manager, I want to implement a content update mechanism so that the resources in the library stay relevant and useful for users, promoting ongoing learning and effective use of the platform.
Description: The Content Update Mechanism requirement pertains to establishing a systematic approach for regularly reviewing and updating the resources in the library to ensure that they remain current and relevant. This includes scheduling periodic audits of the content, integrating user feedback, and adapting resources in response to changes in platform features or user needs. The implementation of this mechanism is crucial for maintaining the quality and effectiveness of the resource library, which directly supports user onboarding and continuous learning. Regular updates will also help reinforce user trust in the resources provided and encourage them to engage more thoroughly with the platform.
Acceptance Criteria: New users access the content update mechanism to check for recent updates and new resources in the library after their initial onboarding training.

Given a new user logs into the AeroPlan platform, when they navigate to the Resource Library, then they should see an updated section indicating the most recent content added within the last month, along with a timestamp of the last update.

The content update mechanism prompts users for feedback on the resources provided in the library to ensure relevance and quality.

Given a user has accessed a resource in the library, when they finish viewing the content, then they should be prompted with a feedback form asking them to rate the resource and provide comments, with at least 70% of users giving feedback within a quarter.

Platform administrators conduct a quarterly audit of the Resource Library to review all educational materials and ensure they are up-to-date.

Given the scheduled audit period, when the audit is conducted, then all resources must be reviewed for relevance, with at least 90% of resources either updated or confirmed as current within the audit report.

Users receive notifications about important updates in the Resource Library to encourage them to revisit and engage with the new material.

Given a user has opted in for notifications, when new content is added to the Resource Library, then they should receive an email notification within 24 hours detailing the new resources available.

The Content Update Mechanism effectively integrates with user analytics to assess the usage of resources in the library.

Given the analytics system in place, when a report is generated, then it should show at least a 30% increase in resource engagement metrics over a three-month period following the implementation of the update mechanism.

Expired or obsolete resources are automatically flagged for review by the content management team.

Given a resource has not been updated in over six months, when the content management system is reviewed, then the flagged resources should be listed for potential removal or update recommendations, ensuring less than 5% of resources become obsolete.

Mentorship Pairing Program

The Mentorship Pairing Program connects new users with experienced AeroPlan users or mentors who can provide guidance and support during the onboarding phase. This personalized connection enhances the learning experience by allowing new users to receive tailored advice, share experiences, and foster relationships within the AeroPlan community.

Requirements

Mentor Matching Algorithm

User Story: As a new AeroPlan user, I want to be paired with a mentor who has experience relevant to my design interests, so that I can receive guidance tailored to my specific needs during my onboarding process.
Description: The Mentor Matching Algorithm is a critical component of the Mentorship Pairing Program designed to intelligently pair new users with experienced mentors based on multiple criteria including skills, project interests, availability, and learning objectives. This algorithm enhances the effectiveness of the mentorship experience by ensuring that matches are relevant and beneficial to both mentors and mentees. The implementation will require integration with user profiles and ongoing adjustments based on feedback and engagement metrics to continuously improve the matching process.
Acceptance Criteria: New user initiates the onboarding process and requests a mentor through the AeroPlan platform.

Given a new user profile with specified skills and project interests, when the mentor matching algorithm runs, then the system should return a list of at least three mentors that match the user's specified criteria with a compatibility score of 70% or higher.

An experienced mentor updates their profile with additional skills and availability for mentoring users.

Given a mentor profile that has been updated when the mentor matching algorithm is executed, then the new mentors should automatically appear in the potential matches for relevant new users in real-time without manual intervention.

A new user selects a mentor from the suggested list and initiates contact for the first mentorship session.

Given a new user has chosen a mentor and clicks to initiate contact when the request is sent, then both the new user and mentor should receive a notification confirming the arrangement and the selected session details within 5 minutes.

After conducting multiple mentorship sessions, both mentor and mentee provide feedback on their experience through the AeroPlan platform.

Given feedback has been collected post-session, when the algorithm is re-evaluated, then the mentor's matching quality should adapt within two weeks to reflect improved or revised criteria based on feedback ratings of 4 out of 5 or better.

The system tracks engagement metrics of mentors and new users to continuously evaluate the effectiveness of the matches made by the algorithm.

Given engagement metrics are collected and analyzed, when a report is generated, then at least 80% of matched pairs should show an increase in interaction frequency over a three-month period post-match.

A new user can view their matched mentor's profile before confirming a mentorship connection.

Given a new user is presented with their matched mentor's profile when they click on the mentor's name, then the user should see the mentor's skills, availability, and past mentorship ratings on a clearly structured profile page.

Mentorship Communication Tools

User Story: As a mentor, I want to have access to communication tools within AeroPlan so that I can easily connect with my mentee and provide real-time feedback and support.
Description: The Mentorship Communication Tools feature will provide a suite of integrated communication methods, including chat, video calls, and shared document collaboration, facilitating seamless interaction between mentors and mentees. This feature aims to enhance the relationship-building aspect of the mentorship program, allowing both parties to engage effectively, share insights, and conduct real-time sessions. It is essential for fostering a supportive learning environment and ensuring that all communication is centralized within the AeroPlan platform for ease of access and continuity.
Acceptance Criteria: New users initiate their first mentorship session with their assigned mentor through the AeroPlan platform.

Given a new user logged into AeroPlan, when they select their mentor and initiate a session, then the chat feature should open and establish a connection within 2 seconds, enabling text communication immediately.

Mentors and mentees conduct a video call to discuss project ideas and enhance the learning experience.

Given a mentor and mentee are connected via the AeroPlan platform, when they click the 'Start Video Call' button, then a video call should successfully connect within 5 seconds, with clear audio and video feed.

Mentees need to collaborate on a shared document during their mentorship sessions.

Given a mentee and mentor are logged into AeroPlan, when they access the shared document tool, then they should be able to edit documents simultaneously with real-time updates visible to both parties within 3 seconds.

Users receive notifications for new messages from their mentor or mentee.

Given the chat feature is active, when a new message is sent by either participant, then the receiving user should receive an in-app notification within 1 second and see the new message displayed in the chat window immediately.

Mentors provide feedback on mentee's design submissions through document collaboration.

Given a mentor is reviewing a mentee's submission, when they add comments or suggestions to the shared document, then the mentee should see those comments reflected in real-time and receive a notification of the updates within 2 seconds.

After a mentorship session, users can schedule their next session via the AeroPlan platform.

Given a mentorship session has ended, when either user selects the 'Schedule Next Session' option, then they should be presented with an interactive calendar to choose a date and time, receiving confirmation of the scheduled time within 5 seconds.

Both mentors and mentees can customize their profiles to enhance matching accuracy.

Given users are on the profile settings page, when they update their preferences and skills, then those updates should be saved and reflected in the user’s profile within 3 seconds, improving future mentorship pairings.

Mentorship Progress Tracking

User Story: As a mentee, I want to track my progress and goals within the mentorship program so that I can stay on course and measure my learning development over time.
Description: The Mentorship Progress Tracking feature will enable both mentors and mentees to monitor and record their engagement and progress throughout the mentorship relationship. This will include setting goals, tracking milestones, and providing feedback on sessions. The feature is designed to empower users to take ownership of their mentorship journey and ensure that both parties are meeting expectations. Additionally, this data can be used to improve future matches and the overall effectiveness of the Mentorship Pairing Program.
Acceptance Criteria: Mentor and mentee initiate their mentorship relationship and agree to set goals for their engagement within the Mentorship Progress Tracking feature.

Given a mentor and a mentee are paired, when they access the Mentorship Progress Tracking feature, then they should be able to create and save a set of defined goals together for their mentorship.

The mentor and mentee wish to track their progress over time to review their mentorship journey through the platform.

Given specific goals have been set, when the mentor and mentee log their engagement sessions, then they should be able to see an updated progress report that reflects the completion of goals and milestones achieved.

A mentor wants to provide feedback after a session with their mentee to ensure clarity and learning.

Given a mentorship session has taken place, when the mentor inputs feedback into the Mentorship Progress Tracking feature, then the feedback should be saved and made accessible to both the mentor and mentee for future reference.

A mentee wants to assess their own progress in relation to the goals set with their mentor.

Given the mentorship journey is ongoing, when the mentee reviews the Mentorship Progress Tracking feature, then they should be able to see their individual progress metrics including goals met and areas for improvement.

Both the mentor and mentee complete their mentorship relationship and want to provide input on its effectiveness for future improvements.

Given the mentorship has concluded, when both parties complete a feedback form within the Mentorship Progress Tracking feature, then their input should be recorded and analyzed for future program enhancements.

Program administrators wish to analyze the data from mentorship progress to make informed decisions for future pairing improvements.

Given that mentorship sessions have been recorded, when program administrators access the Mentorship Progress Tracking dashboard, then they should be able to see aggregated data including success rates, common challenges, and feedback trends.

A mentor needs to update the goals in the Mentorship Progress Tracking after reviewing the mentee’s progress.

Given ongoing mentorship goals, when the mentor accesses the existing goals in the Mentorship Progress Tracking feature, then they should be able to edit the goals to reflect new objectives based on the mentee’s development.

Mentorship Feedback System

User Story: As a mentor, I want to provide feedback on the mentorship sessions so that I can contribute to improving the program and help other users have a better experience.
Description: The Mentorship Feedback System will facilitate the collection of structured feedback from both mentors and mentees after each session. This feedback can encompass session effectiveness, areas for improvement, and overall satisfaction with the mentorship experience. This system is vital for gathering data that informs continuous improvements in the mentorship program, ensuring that it remains responsive to user needs and enhances the relationship between mentors and mentees.
Acceptance Criteria: Feedback Submission After Mentorship Session

Given a completed mentorship session, when the mentor accesses the feedback form, then they are able to submit feedback on session effectiveness and areas for improvement, and see a confirmation message after submission.

Feedback Collection from Mentees

Given a completed mentorship session, when the mentee logs into their account, then they are prompted to provide feedback on their experience and the system records their input successfully.

Review of Feedback by Program Administrators

Given a collection of feedback submissions, when the program administrator accesses the feedback dashboard, then they can view aggregated feedback data and individual session feedback for analysis and reporting.

Feedback Anonymity Assurance

Given the feedback system, when users (mentors and mentees) submit feedback, then their identities are anonymized to ensure honest and constructive feedback.

Feedback Analytics and Improvement Recommendations

Given the submitted feedback history, when the system analyzes the feedback data, then it generates a report with actionable recommendations for program improvements based on user input.

Real-time Feedback Notification to Mentors

Given a mentorship session has concluded, when feedback is submitted by the mentee, then the mentor receives a real-time notification prompting them to review the feedback submitted about their session.

Onboarding Resource Hub

User Story: As a new user, I want a centralized hub of resources that I can easily navigate to find onboarding materials and mentorship information, so that I can quickly learn how to use AeroPlan effectively.
Description: The Onboarding Resource Hub will serve as a centralized location for new users to access essential resources, including tutorials, FAQs, and mentorship guidelines, to optimize their onboarding experience. This hub is crucial for equipping new users with the knowledge and skills necessary to navigate AeroPlan effectively and benefit from the mentorship program. Incorporating easily accessible resources will enhance user satisfaction and retention as users feel supported and confident throughout their initial experience.
Acceptance Criteria: New users access the Onboarding Resource Hub to find necessary resources for their onboarding process.

Given a new user logs into AeroPlan, when they navigate to the Onboarding Resource Hub, then they should be able to find tutorials, FAQs, and mentorship guidelines without any errors.

New users utilize the tutorials available in the Onboarding Resource Hub to learn how to use AeroPlan's features effectively.

Given a new user is in the Onboarding Resource Hub, when they select a tutorial video, then the video should play correctly and provide accurate information on how to use a specific feature of AeroPlan.

New users find and understand mentorship guidelines from the Onboarding Resource Hub to connect with mentors.

Given a new user is on the mentorship guidelines page in the Onboarding Resource Hub, when they read the content, then they should be able to identify the steps for connecting with a mentor and what to expect during the mentorship experience.

Users encounter an FAQ section in the Onboarding Resource Hub while seeking immediate assistance for common issues.

Given a new user visits the FAQ section of the Onboarding Resource Hub, when they search for a specific query, then the system should return relevant answers promptly without errors.

New users provide feedback about their experience using the Onboarding Resource Hub after completing the onboarding process.

Given a new user finishes their onboarding, when they are prompted to provide feedback on the Onboarding Resource Hub, then they should be able to submit their feedback, and it should be recorded successfully.

The Onboarding Resource Hub is regularly updated with new materials based on user feedback and changing needs.

Given there is a backlog of user feedback and resource suggestions, when the administration reviews and acts on this feedback, then at least one new tutorial or resource should be added to the Onboarding Resource Hub every month.

Feedback & Improvement Loop

This feature enables new users to provide feedback on their onboarding experience, identifying hurdles and suggesting improvements. Collecting user insights allows AeroPlan to continuously refine the onboarding process, ensuring it meets user needs effectively and evolves alongside the platform.

Requirements

User Feedback Submission

User Story: As a new user, I want to easily provide feedback on my onboarding experience so that the company can understand my challenges and enhance the experience for future users.
Description: The User Feedback Submission requirement involves creating an intuitive interface that allows new users to easily submit their feedback on the onboarding experience. This interface should include various input options, such as rating scales, text boxes for detailed comments, and prompts for specific feedback areas. By integrating this feedback mechanism directly within the onboarding process, AeroPlan can promptly gather valuable insights about user experiences, common hurdles encountered, and suggestions for improvement. This functionality not only empowers users to voice their opinions but also enables the AeroPlan team to analyze feedback systematically, enhancing the onboarding experience and product evolution based on actual user input. The expected outcome is enhanced user satisfaction and engagement through continuous improvement of the onboarding process.
Acceptance Criteria: New user completes the onboarding process and accesses the feedback submission interface.

Given the user has completed the onboarding process, when they navigate to the feedback interface, then they should see rating scales, text boxes for comments, and prompts for feedback areas.

User submits feedback through the available options in the interface.

Given the user is on the feedback submission interface, when they fill out the rating scale and provide comments, and submit the feedback, then the submission should be acknowledged with a confirmation message.

User attempts to submit feedback without filling any information.

Given the user is on the feedback submission interface, when they try to submit without completing any fields, then they should receive error messages for the required fields prompting them to complete the feedback form.

System collects and stores submitted user feedback.

Given the user has successfully submitted feedback, when the data is stored, then it should be retrievable in the admin dashboard for analysis and insights.

User accesses feedback history to review previous submissions.

Given the user has an account, when they access the feedback history section, then they should see a list of their previous feedback submissions along with timestamps.

User interacts with feedback prompts during onboarding to guide their responses.

Given the user is in the onboarding process, when they reach the feedback prompt, then the prompts should be contextually relevant to the parts of the onboarding process they just completed.

System analyzes collected feedback for common trends and issues.

Given a set of user feedback has been collected, when the feedback data is analyzed, then it should identify at least three common themes reported by users.

Feedback Analysis Dashboard

User Story: As a product manager, I want to access a dashboard that visualizes user feedback data so that I can quickly identify trends and prioritize improvements in the onboarding process.
Description: The Feedback Analysis Dashboard requirement aims to create a comprehensive analytics tool that allows the AeroPlan team to visualize, analyze, and derive insights from the collected feedback. This dashboard will aggregate user feedback data and present it in user-friendly formats, such as graphs, charts, and trend analyses, enabling the team to identify patterns, common pain points, and areas needing improvement. Integration with existing data structures and user experience monitoring tools is essential to provide real-time insights into user sentiment and feedback trends. This visualization will facilitate informed decision-making, prioritize enhancements, and measure the effectiveness of changes made based on user feedback. Ultimately, the dashboard is crucial for fostering a user-centric development approach and continuous platform refinement.
Acceptance Criteria: User Insights Visualization

Given that the user feedback has been collected, when the AeroPlan team accesses the Feedback Analysis Dashboard, then they are able to see visual representations (graphs, charts) of user insights based on the latest feedback data.

Trend Analysis Functionality

Given that multiple feedback entries exist in the system, when the AeroPlan team selects a time range on the dashboard, then they should see an accurate trend line of user feedback sentiment over that chosen period.

Pain Points Identification

Given the aggregated feedback data displayed on the dashboard, when the AeroPlan team reviews the visualization, then they can identify the top three common pain points reported by new users during onboarding.

Improvement Suggestions Compilation

Given that feedback contains suggestions for improvement, when the AeroPlan team views the dashboard, then all user suggestions should be presented in a dedicated section for prioritized analysis.

Real-Time Data Integration

Given that feedback is submitted by users, when a new feedback entry is recorded, then it should automatically update the dashboard analytics in real-time without requiring a page refresh.

User Experience Monitoring Integration

Given that user experience monitoring tools are in place, when the dashboard is accessed, then it should display a consolidated view of user sentiment metrics alongside feedback data for comprehensive analysis.

Automated Feedback Notifications

User Story: As a product team member, I want to receive immediate notifications when users submit feedback so that I can quickly review and respond to their insights.
Description: The Automated Feedback Notifications requirement involves setting up a system that automatically alerts the AeroPlan team when new user feedback is submitted. This notification system will use triggers to send updates via email or through the platform's internal messaging system, ensuring that the relevant team members are promptly informed about new feedback. This feature is important for maintaining an agile response to user insights and concerns, enabling the team to act swiftly on crucial feedback. By automating the notification process, AeroPlan can enhance its responsiveness while ensuring that no user feedback goes unnoticed, thus driving continuous improvements to the onboarding experience.
Acceptance Criteria: Notification of User Feedback Submission

Given a new user has submitted feedback through the onboarding process, when the feedback is successfully recorded in the system, then an automated notification must be sent to all relevant team members via email and the platform's internal messaging system within 5 minutes of submission.

Manual Trigger for Feedback Notifications

Given a team member wants to check for user feedback, when they trigger the notification system manually, then all pending feedback notifications should be sent immediately to the respective team members without delay.

Feedback Submission Confirmation for Users

Given a user has submitted feedback, when the submission is completed, then the user should receive an acknowledgment notification via email confirming that their feedback has been received and will be reviewed.

Tracking the Delivery Status of Notifications

Given that a user feedback notification was triggered, when the notification is sent, then the system must log the delivery status, indicating whether the notification was successfully delivered or failed, and this log should be accessible to the project manager.

Response Time Measurement for Feedback Notifications

Given that feedback has been submitted, when a notification is sent, then the system must log the time taken from submission to notification sent, which should not exceed 5 minutes in 95% of cases during peak hours.

User Feedback Identification in Notifications

Given a user feedback notification has been triggered, when the notification is received by team members, then it must include pertinent details such as the user's name, feedback category, and a snippet of the feedback itself to allow for quick assessment.

User Feedback Incentive Program

User Story: As a new user, I want to receive incentives for providing feedback on my onboarding experience so that I feel motivated to share my thoughts and contribute to improving the platform.
Description: The User Feedback Incentive Program requirement focuses on implementing a system that rewards users for providing feedback on their onboarding experiences. This could include offering discounts on future subscriptions, entry into prize draws, or access to exclusive features as incentives. This program aims to increase user participation in the feedback process, ensuring a diverse range of insights are collected. By motivating users to share their experiences, AeroPlan can enhance the quantity and quality of feedback received, ultimately refining the onboarding process based on broader user input, leading to higher user retention and satisfaction rates.
Acceptance Criteria: New users complete their onboarding and are prompted with a feedback form to share their experience and suggestions for improvements.

Given a new user has completed the onboarding process, when they receive a prompt for feedback, then they should be able to submit their feedback successfully without errors.

Users who provide feedback are offered incentives as part of the User Feedback Incentive Program, such as discounts or entries into prize draws.

Given a user provides feedback after onboarding, when they complete the feedback form, then they should receive a notification confirming the incentive awarded to them.

The system records feedback from users accurately to allow for later analysis and reporting on the insights gathered during the onboarding process.

Given that a user submits feedback, when the feedback is stored in the database, then it should be retrievable with all details intact including user ID and timestamp.

Users are able to access their incentives from the feedback program within their account dashboard after providing feedback.

Given that a user has provided feedback and earned an incentive, when they check their account dashboard, then they should see their available incentives displayed clearly.

The feedback form should be user-friendly, encouraging maximum participation from new users during the onboarding process.

Given that a new user is presented with the feedback form, when they interact with the form, then they should find it intuitive and easy to complete with an average completion time of less than five minutes.

The feedback collected should be categorized and prioritized to identify key areas for improvement in the onboarding experience.

Given that feedback has been collected over a specified period, when the feedback analysis is conducted, then the key themes and suggestions for improvements should be easily identifiable in a report.

Real-Time Client Commenting

Clients can leave comments directly on the design models in real time, enhancing communication and making suggestions immediately visible to the design team. This feature promotes clarity and ensures that feedback is contextually relevant, reducing miscommunication and speeding up the decision-making process.

Requirements

Real-Time Comment Display

User Story: As a client, I want to leave comments directly on the design models in real time so that I can provide immediate feedback and collaborate effectively with the design team without delays.
Description: This requirement involves implementing a system that allows clients to leave comments on design models during real time collaboration sessions. Comments should be anchored to specific elements within the model to provide clear context and relevance. The system must ensure that comments are automatically saved and synchronized among all users, providing instant visibility for the design team. Additionally, the feature must support different types of feedback, such as text comments, emoji reactions, and images, enabling a rich feedback ecosystem. This functionality aims to improve clarity in communication, facilitate quicker iterations, and enhance overall project efficiency by reducing response times to client inquiries and suggestions.
Acceptance Criteria: Clients leave comments on specific design elements during a live collaboration session with the design team.

Given a client is viewing a design model, when they click on an element and leave a comment, then that comment should be visible to all users in real-time, anchored to the selected element.

The design team receives comments made by clients during the collaboration session, ensuring no feedback is missed.

Given a client leaves a comment, when the comment is submitted, then it should be automatically saved and synchronized across all users' screens without any delay.

Clients provide different types of feedback during a session using the real-time comment feature.

Given a client is using the commenting feature, when they select the option to add an emoji or image, then those feedback types should be successfully displayed next to the text comment for clarity.

The design team can view all comments with timestamps to understand the timeline of feedback.

Given comments have been made, when the design team accesses the comment section, then each comment should display the author’s name and the timestamp of when it was submitted.

Clients are notified when their comments have been acknowledged by the design team.

Given a client submits a comment, when a member of the design team replies or acts on that comment, then the client should receive a notification indicating that their comment was addressed.

The system maintains a history of comments, allowing users to review past feedback easily.

Given comments have been made in previous sessions, when a user accesses the comment history, then all past comments should be retrievable and displayed in chronological order.

Clients can edit or delete their comments if needed during the collaboration session.

Given a client wishes to modify their comment, when they choose the edit option, then they should be able to save changes or remove the comment entirely, with updates reflected in real-time to all users.

Comment Notification System

User Story: As a team member, I want to receive notifications for new comments on the design models so that I can address client feedback promptly and keep the project moving forward.
Description: This requirement focuses on developing a notification system that alerts team members whenever a new comment is added or updated on the design models. Notifications should be customizable, allowing users to set preferences for receiving alerts via email, in-app notifications, or both. This feature enhances responsiveness by ensuring that the design team is always aware of client feedback as it occurs, making it easier to prioritize and address suggestions promptly. Integrating this system with existing project management tools can also streamline the workflow further, allowing for a cohesive and organized response to feedback.
Acceptance Criteria: Client adds a comment on a design model during a live review session.

Given a client is viewing a design model, when they add a comment, then a notification is sent to all relevant team members within 2 minutes of the comment being posted, via their chosen notification method.

Team member changes the status of a comment in the system.

Given a team member updates the status of a comment, when the update is made, then all clients that are linked to the project receive a notification of the status change promptly through their selected channels.

User customizes notification preferences in the settings.

Given a user accesses the notification settings, when they modify their preferences for comment notifications, then the changes are saved successfully and reflected in the user's profile immediately.

The design team collaborates on a project and receives feedback.

Given the design team is working on a project, when a comment is added by a client, then the team can view the comment in real-time and has the ability to respond to it within the same interface without needing to refresh the page.

Integration of comment notifications with existing project management tools.

Given the comment notification system is integrated with a project management tool, when a client adds a comment, then an automatic task is generated in the project management tool to address the comment within 24 hours.

Team members can see a history of comments on the design model.

Given a team member accesses a design model, when they view the comment history, then all comments are displayed in chronological order, including timestamps and the status of each comment.

Notifications for multiple projects are managed efficiently.

Given a user is involved in multiple projects, when a new comment is made in any project they are associated with, then notifications do not overlap and each notification is clearly labeled with the project name to avoid confusion.

Comment History Tracking

User Story: As a client, I want to access a history of my comments on the design models so that I can track feedback progress and ensure my suggestions are being considered.
Description: This requirement entails creating a versioning system that tracks all client comments over time, allowing both clients and the design team to review previous feedback and decisions. Each comment will be timestamped and associated with the respective user who made it, providing clarity and accountability. This feature will enable teams to understand the evolution of design discussions and reference past feedback when making adjustments. Additionally, it enhances transparency in the collaboration process by helping all parties see how feedback has been addressed or incorporated into design iterations, thereby reducing misunderstandings.
Acceptance Criteria: Real-time client feedback during a design review meeting.

Given a client is logged in and viewing a design model, when they leave a comment, then the comment should appear in real-time for all team members to see, alongside the client’s name and timestamp.

Reviewing previous comments for context before a design update.

Given a design team member is preparing for a design update, when they access the comment history, then they should be able to view all previous comments sorted by date, along with user details and timestamps.

Tracking the evolution of feedback in design iterations.

Given a client views a design model, when they check the comment history, then they should see a chronological list of comments with indicators showing which comments have been addressed by the design team.

Ensuring transparency in feedback incorporation.

Given a design iteration is complete, when a client reviews the design model, then they should be able to see which comments were incorporated, with links to corresponding changes made in the design.

Receiving notifications for new comments on a design document.

Given a client is subscribed to updates for a design model, when a team member adds a new comment, then the client should receive a notification through the platform.

Displaying comment timestamps accurately.

Given any comment made by a user, when the design team reviews it, then the comment should display the exact date and time it was made, formatted in the user's local timezone.

Filtering comments by user to review specific feedback.

Given a team member is reviewing feedback, when they choose to filter comments by user, then only comments made by the selected user should be displayed, with all relevant timestamps included.

Comment Categorization Feature

User Story: As a client, I want to categorize my comments on the design models so that I can help the design team prioritize feedback and address urgent issues first.
Description: This requirement involves adding a categorization feature for comments, allowing clients and team members to tag feedback according to predefined categories such as 'Urgent', 'Suggestion', or 'Question'. This system will help prioritize comments and streamline the design team's responses based on the nature of the feedback. The categorization should be flexible, allowing for customized tags relevant to specific projects or clients. By enabling better organization of feedback, this feature promotes an efficient review process and helps the team to focus on the most critical aspects of client input.
Acceptance Criteria: Client uses the real-time commenting feature on a shared design model during a project review meeting.

Given a client is viewing the design model, when they add a comment and categorize it, then the comment should be visible to the design team with the assigned category.

A design team member filters comments based on specific categories to prioritize responses.

Given that comments have been categorized, when the design team member selects a specific category filter, then only comments belonging to that category should be displayed on the interface.

The system allows customization of comment categories for different projects and clients by the design team.

Given the team is setting up a new project, when they create custom tags for the comment categorization, then the custom tags should be saved and available for use in that specific project.

Clients can categorize feedback with urgency to help the design team manage critical comments.

Given a client categorizes a comment as 'Urgent', when the design team accesses the comments, then 'Urgent' comments should be highlighted or marked visually to indicate priority attention.

A team lead reviews the categorized comments in preparation for a client meeting.

Given the team lead is reviewing comments, when they generate a report based on categories, then the report should accurately reflect the number and type of comments per category with appropriate metrics.

A client and a design team member discuss a comment live, referring to its category during the discussion.

Given the comment has been categorized, when the client brings up a specific comment during the discussion, then the relevant comment and its category should be easily accessible for reference by both parties.

Comment Analytics Dashboard

User Story: As a project manager, I want to access an analytics dashboard for comments so that I can evaluate client engagement and make data-driven adjustments to our collaboration process.
Description: This requirement consists of creating an analytics dashboard to visualize comment trends and feedback patterns. The dashboard will analyze metrics such as comment frequency, categories, and response times from the design team. This data will provide insights into client engagement and areas where communication may be lagging or efficient. The analytics can help inform future project strategies, client relationships, and improve overall service offerings by identifying potential gaps in feedback response. This feature aims to facilitate data-driven decision-making based on client interactions and feedback.
Acceptance Criteria: Analyzing Comment Frequency Over Time

Given the Comment Analytics Dashboard is accessible, When the user selects a specific date range, Then the dashboard displays the total count of comments made during that period, segmented by client.

Categorizing Client Feedback

Given the Comment Analytics Dashboard is displaying comments, When a user selects a feedback category filter, Then only comments that match the selected category are displayed on the dashboard.

Measuring Response Times from Design Team

Given the Comment Analytics Dashboard has comment data loaded, When a user views the response times metric, Then the dashboard displays the average time taken by the design team to respond to client comments in a specified period.

Identifying Trends in Client Engagement

Given that historical comment data is available, When the user searches for engagement trends on the dashboard, Then the dashboard provides a visual representation of comment trends over selected time frames, indicating increases or decreases in client interactions.

Exporting Comment Analytics Data

Given the Comment Analytics Dashboard interface, When the user selects the 'Export' button, Then the dashboard generates a downloadable report containing all selected analytics data in CSV format.

Visualizing Categories of Feedback

Given the dashboard shows comment analytics, When a user selects the 'Categories Overview', Then the dashboard displays a pie chart indicating the percentage distribution of comments across different feedback categories.

Summarizing Insights on Client Feedback

Given the analytics data for a specific project, When the user accesses the 'Insights' section of the dashboard, Then the system generates a summary report highlighting key areas of strengths and weaknesses in client feedback.

Highlight & Suggest Tools

This tool allows clients to highlight specific areas of the design and suggest modifications. By providing graphical cues, clients can communicate their ideas more effectively, leading to precise adjustments and ensuring that their vision aligns with the designers' intentions.

Requirements

Client Highlighting Interface

User Story: As a client, I want to highlight areas in the design so that I can effectively communicate my ideas and suggest modifications to ensure that my vision is accurately reflected in the final project.
Description: The Client Highlighting Interface enables users to visually highlight specific areas of a design directly within the AeroPlan platform. This feature allows clients to utilize various graphic tools (such as circles, arrows, or color highlights) to mark areas of interest or concern. By integrating this feature into AeroPlan's 3D visualization capabilities, clients can provide immediate and clear feedback on designs. This enhances communication between designers and clients, ensuring that modifications are aligned with the client’s vision, ultimately resulting in a more efficient design process and higher satisfaction with the final product.
Acceptance Criteria: Client highlights a specific area of concern in the design during a collaborative review meeting with the design team.

Given the client has access to the highlighting tools, when they select an area of the design to highlight using a color or shape, then the selected area should be visibly marked in the 3D visualization.

Client needs to suggest adjustments on a design element that they feel does not meet their vision.

Given the client has highlighted a design area, when they choose to attach a suggestion using the comment tool, then the suggestion should be displayed alongside the highlighted area for the design team to review.

Designers want to verify that clients can effectively use the interface to provide feedback.

Given a training session for the client, when they complete the highlighting and suggesting exercises, then at least 85% of clients should successfully provide feedback using the highlighting tools without assistance.

Client requests changes based on the highlighted areas during an iterative design review.

Given the client has highlighted areas and provided suggestions, when the design team reviews these inputs, then the team should document all suggested changes and confirm receipt with the client within 24 hours.

Multiple clients are collaborating on a single design project and need to highlight areas independently.

Given that multiple clients are logged into the platform simultaneously, when they use the highlighting tool, then each client's highlights should be color-coded and stored separately to avoid confusion.

Clients want to save their highlighted designs for future reference or further discussion.

Given that the client has completed highlighting the design, when they click the 'save' option, then the current state of the design with all highlights should be saved and retrievable in their account at any time.

Suggestion Box Feature

User Story: As a client, I want to submit suggestions alongside my highlighted areas so that my feedback is organized and easily understood by the design team, facilitating a smoother revision process.
Description: The Suggestion Box Feature provides clients with a dedicated space within the design review interface to submit suggestions or modification requests. This feature not only allows for text input but can also support image uploads and visual references. The input collected through the Suggestion Box will be displayed alongside the highlighted areas, enabling designers to better understand client requests and rationales. This feature is crucial for fostering interactive feedback loops and collaborative decision-making, making it easier for teams to integrate client feedback efficiently during the design process.
Acceptance Criteria: Client submits a modification request via the Suggestion Box while reviewing a design proposal in real-time.

Given the client is viewing a design proposal, When they highlight an area and enter a suggestion in the Suggestion Box, Then the suggestion is displayed beside the highlighted area for the designer to review.

A designer wants to visualize multiple client suggestions during a design review session.

Given that multiple clients have submitted suggestions, When the designer opens the feedback interface, Then all suggestions are listed chronologically along with their respective highlighted areas.

A client uploads an image to illustrate their design modifications within the Suggestion Box.

Given the client has an image ready for upload, When they click the upload button and select the image, Then the image is successfully attached to their suggestion and is displayed to the designer.

Clients need to edit their suggestions after reviewing the design modification.

Given the client has submitted their suggestion, When they choose to edit their suggestion in the Suggestion Box, Then they are able to modify the text or image and save the updated suggestion.

A designer reviews the suggestions submitted through the Suggestion Box after a design review meeting.

Given the designer has reviewed all submitted suggestions, When they mark a suggestion as 'implemented', Then the suggestion is tagged and archived for future reference.

A client wants to provide feedback on a specific design element using the Suggestion Box.

Given the client is reviewing the design, When they click on a design element and select the Suggestion Box, Then their feedback appears attached to that specific design element for the designer to address.

Real-time Collaboration Notifications

User Story: As a designer, I want to receive instant notifications when a client highlights an area or submits a suggestion so that I can respond promptly and keep the project on track.
Description: The Real-time Collaboration Notifications feature alerts both designers and clients about updates and changes made to highlighted areas or suggestions during the design phase. Whenever a client highlights an area or submits a suggestion, an automatic notification is sent to the design team, and vice versa for designer updates. This feature is essential for maintaining dynamic communication and ensuring that all stakeholders are on the same page throughout the design process, which helps in reducing misunderstandings and delays in project timelines.
Acceptance Criteria: Client highlights an area on the design and submits a suggestion for modifications, triggering an immediate notification to the design team.

Given a client highlights an area and submits a suggestion, when the action is completed, then a notification is sent to all relevant designers.

A designer makes changes to a highlighted area and needs to notify clients of these updates.

Given a designer updates an area previously highlighted by a client, when the update occurs, then a notification is sent to the client(s) involved.

Both client and designer need to view and acknowledge updates made to highlighted suggestions during a collaborative session.

Given a notification has been sent, when the client or designer acknowledges receipt of the notification, then the acknowledgment is recorded in the system and visible to both parties.

Multiple clients highlight areas and suggest modifications simultaneously, requiring organized notifications to the design team.

Given multiple clients highlight areas at the same time, when suggestions are submitted, then notifications to the design team are structured in a way that avoids confusion and maintains clarity.

A client wants to review all recent updates made by the designer to ensure their suggestions are implemented properly.

Given the designer has made updates, when the client accesses the notifications history, then they can see all recent design updates related to their suggestions in chronological order.

Feedback Visualization Mapping

User Story: As a designer, I want to see a visual map of all client highlights and suggestions so that I can prioritize my revisions effectively according to their needs and concerns.
Description: The Feedback Visualization Mapping feature generates a visual map that aggregates all client highlights and suggestions into a single visual overview within the design platform. This map allows designers to see all areas of focus from the client's perspective at a glance, making it easier to prioritize revisions and address concerns. This will facilitate better project management and allow for a more targeted approach to client feedback, improving overall design workflow efficiency.
Acceptance Criteria: Client highlights specific areas and submits suggestions during a design review meeting.

Given the client is in the design review meeting, when they highlight areas of concern and provide suggestions, then the Feedback Visualization Mapping feature should visually represent these highlights and suggestions on the design interface within 2 seconds.

The design team accesses the visual feedback map to prioritize revisions after receiving client suggestions.

Given the design team has opened the Feedback Visualization Mapping feature, when they view the map, then they should see all client highlights categorized by severity (high, medium, low) and suggestions grouped by type.

The mapper does not reflect outdated suggestions after a design iteration.

Given that design iterations have occurred, when the client updates or removes a suggestion, then the Feedback Visualization Mapping feature should reflect these changes within 5 minutes of the update.

Multiple clients provide feedback simultaneously during a collaborative session.

Given multiple clients are logged in and providing feedback, when they each highlight areas and submit suggestions, then the Feedback Visualization Mapping feature should successfully aggregate and display all feedback without any loss or error in representation.

A designer reviews the feedback map to ensure alignment with project goals.

Given the designer has accessed the Feedback Visualization Mapping feature, when they analyze the map, then they should be able to correlate each highlight and suggestion back to the original project requirements within a single click.

Client navigates through the visual feedback map to detail specific suggestions.

Given the client is interacting with the visual feedback map, when they click on a highlighted area, then the interface should display the associated suggestion and allow for real-time editing or additional comments.

Feedback visualization map loads quickly even with a high volume of data.

Given the client and design team are accessing the Feedback Visualization Mapping feature, when the map is loaded during peak feedback sessions, then it should render and become interactive within 3 seconds, regardless of the number of highlights and suggestions.

Version Control for Design Changes

User Story: As a client, I want to access previous versions of the design after feedback has been implemented so that I can see how my suggestions have influenced the final product.
Description: The Version Control for Design Changes feature allows tracking of changes made in response to client feedback and suggestions. This feature provides a clear history of modifications, enabling both designers and clients to refer back to earlier versions of the design. This is important for transparency and ensures that clients can evaluate how their feedback has been addressed, fostering trust and collaboration between clients and the design team.
Acceptance Criteria: Client views the version history of a design after providing feedback on a project phase. They want to understand what changes have been made based on their suggestions and see how past versions differ from the current one.

Given a client is logged in and has access to the design project, when they navigate to the version history section, then they should see a clear list of all previous design versions with timestamps and change summaries for each version.

A designer makes modifications based on client feedback, and wants to save the new version of the design while retaining the ability to access prior versions for reference.

Given the designer has made changes to the design, when they click on the 'Save Version' button, then the new version should be saved with a unique version number and linked to the feedback that prompted the change.

A client wishes to revert to a previous version of the design after reviewing the latest changes, and they want to ensure that this action does not lose the current version.

Given a client is reviewing the design and wants to revert to a previous version, when they select the 'Revert to this version' option, then the previous version should be restored as the current version, and the latest version should be saved as a new iteration in the version history.

Team members need to assess the impact of multiple feedback iterations on design changes, requiring a comparison tool between versions.

Given that two versions of a design are available, when a team member selects those versions for comparison, then they should see a visual comparison highlighting all differences between the two versions clearly.

A project manager is preparing a report for stakeholders, necessitating a summary view of all modifications made throughout the project, organized by client feedback.

Given the project manager is logged into the system, when they generate a modification report, then it should include a clearly organized summary of all design changes linked to specific client feedback, complete with timestamps and version numbers.

A client receives a notification each time a new version of the design is saved, in order to keep them informed on progress.

Given a new version is saved by a designer, when this event occurs, then the client should automatically receive a notification via email summarizing the changes made and a link to view the new version.

Performance Analytics Dashboard

User Story: As a project manager, I want to track the efficiency of our design revisions based on client feedback so that I can identify areas for improvement in our workflow and communication.
Description: The Performance Analytics Dashboard offers insights into how efficiently feedback is integrated into the design process. This feature will analyze data related to client interactions, the time taken for revisions, and the frequency of suggestions made. By providing insights and reports on these metrics, design teams can assess their responsiveness and improve their communication and workflow strategies. This will ultimately enhance client satisfaction and project outcomes.
Acceptance Criteria: Performance Analytics Dashboard displays real-time data on client interaction metrics during the design process.

Given the Performance Analytics Dashboard is accessed, when the user selects a specific project, then the dashboard should display real-time metrics on client interactions, including the number of suggestions made and the response time for revisions within a 5-second load time.

The dashboard provides historical data regarding client feedback integration times and the frequency of suggestions over a specific period.

Given the user selects a date range on the Performance Analytics Dashboard, when they view the report, then it should generate a historical analysis of client feedback integration times and the frequency of suggestions made, with accurate data reflecting at least the last three project iterations.

Design teams can export performance analytics reports into various formats for presentations or stakeholder reviews.

Given the Performance Analytics Dashboard displays the analytics reports, when the user selects the export option, then the system should allow the user to export the data into at least three formats, including PDF, CSV, and Excel, without data loss or formatting issues.

The dashboard shows comparisons of feedback integration performance across different projects to identify trends.

Given multiple projects are available in the Performance Analytics Dashboard, when the user views the comparison feature, then it should visually represent the trends of feedback integration performance across selected projects, highlighting any significant improvements or declines.

User interface of the Performance Analytics Dashboard is intuitive and accessible for all team members across different expertise levels.

Given a user accesses the Performance Analytics Dashboard, when they interact with the interface, then they should be able to navigate through different functionalities and generate reports within 2 minutes, regardless of their prior experience with analytics tools.

Performance Analytics Dashboard integrates seamlessly with existing project management tools used by the design team.

Given the design team's project management tool is integrated with the Performance Analytics Dashboard, when the user updates a recommendation in the project management tool, then it should automatically reflect in the dashboard analytics within a maximum of 10 minutes.

Client satisfaction metrics derived from dashboard insights are tracked and analyzed over time to measure impact on project outcomes.

Given the Performance Analytics Dashboard is in use, when the design team reviews client satisfaction scores, then they should be able to correlate at least 80% of the received scores with the analytics provided in the dashboard over the length of a project.

Version Tracking Dashboard

The Version Tracking Dashboard records all previous iterations of the design alongside client feedback, allowing teams to reference historical comments and changes easily. This transparency helps maintain a clear design evolution and ensures that all input is considered, which enhances collaborative efforts.

Requirements

Real-time Version Comparison

User Story: As a remote designer, I want to compare different design versions side by side in real time so that I can quickly identify changes and make informed decisions based on client feedback.
Description: The Real-time Version Comparison requirement allows users to visually compare different iterations of design versions side by side within the Version Tracking Dashboard. This functionality will help teams identify changes quickly, understand the evolution of the project, and analyze client feedback more effectively. By providing clear visual distinctions between versions, such as highlighting differences in color, shape, or annotations, this feature will significantly enhance collaborative efforts and decision-making processes, ensuring that all team members are aligned on the current design state.
Acceptance Criteria: User needs to compare two different iterations of a design side by side during a team meeting to discuss client feedback and necessary revisions.

Given two design versions are selected from the Version Tracking Dashboard, When the user activates the comparison view, Then both versions should be displayed side by side with clear visual differences highlighted.

A design team is reviewing a previous version of a project to understand client feedback and track adjustments.

Given the user selects a prior version from the historical version list, When the user activates the comparison, Then the dashboard should display the selected version alongside the current version with annotations indicating changes made based on client feedback.

The design review process requires filtering design versions based on specific criteria like creation date or client version number for more focused discussions.

Given the user applies filters to the version list in the Version Tracking Dashboard, When the user executes the filter, Then only the relevant design versions that meet the filter criteria are displayed for comparison.

Team members need to analyze multiple design versions to derive insights about design trends and client preferences.

Given multiple design versions are available in the dashboard, When the user selects three or more versions to compare, Then a comparative analysis view is generated that summarizes key differences and trends visually and textually.

During a design presentation, the team is showcasing iterative feedback from the client to stakeholders for decision-making.

Given the comparison view is active, When the user shares the dashboard view in a presentation mode, Then the viewer should see only the highlighted differences with explanations for each version's adjustments to support discussions.

A team leader needs to document feedback and changes from client reviews over multiple iterations to enhance future projects.

Given the team has completed a version comparison and documented feedback, When the user saves the session to the project history, Then the feedback and corresponding changes should be stored with timestamps and linked to respective versions for future accessibility.

Client Feedback Integration

User Story: As a client, I want to provide feedback directly on the design iterations so that my comments are clearly associated with the aspects of the design I want to discuss.
Description: The Client Feedback Integration requirement enables clients to directly annotate and provide feedback on specific elements of the design within the Version Tracking Dashboard. This integration ensures that all feedback is preserved and displayed alongside each design iteration, allowing designers to easily reference client comments while making adjustments. By streamlining the feedback process, this feature aims to enhance transparency and collaboration between remote teams and clients, making it easier to address concerns and implement suggestions in a timely manner.
Acceptance Criteria: Client adds feedback to a design element in the Version Tracking Dashboard during a scheduled review meeting via video call.

Given that the client is reviewing a design iteration in the Version Tracking Dashboard, when they select a specific design element and add their feedback, then the feedback should be immediately saved and displayed alongside the respective design iteration.

Designers access the Version Tracking Dashboard to view previous client feedback on iterations before submitting their next design proposal.

Given that a designer is accessing the Version Tracking Dashboard, when they select a previous design iteration, then all client feedback associated with that iteration should be readily visible and correctly attributed to the corresponding design element.

Team members collaborate in real-time while reviewing design iterations with integrated client feedback.

Given that multiple team members are logged into the Version Tracking Dashboard, when they view a design iteration with client feedback, then all team members should see the same feedback in real-time without discrepancies.

Client reviews feedback history on design revisions to assess how their previous comments were implemented.

Given that a client is viewing the feedback history on a specific design revision, when they look at the comments section, then they should be able to see all previous client inputs and their status indicating whether they were addressed or not.

Client annotates a design element with a comment for clarification purposes during the review process.

Given that the client is viewing a design iteration, when they click on the annotation tool and select a design element, then they should be able to add a comment that gets saved correctly and linked to that specific design element.

Team leads compile client feedback for a summary report to evaluate overall feedback trends.

Given that team leads want to compile client feedback from the Version Tracking Dashboard, when they select feedback for a specific design iteration, then the platform should allow for easy export of all relevant client comments and suggestions into a report format.

Design History Log

User Story: As a project manager, I want to view a complete history of all design changes and comments so that I can track the project progression and ensure accountability among team members.
Description: The Design History Log requirement entails creating a comprehensive log of all design versions, edits, and comments made throughout the project's lifecycle. This log will provide an easily accessible timeline of changes, allowing all team members to track the project's progression and understand the rationale behind design decisions. By preserving historical context, this feature also serves as a learning tool for future projects and helps maintain accountability within the team, ensuring that everyone is aware of past modifications and the feedback that influenced them.
Acceptance Criteria: User accessing the Design History Log to view past design versions after receiving client feedback on a current design iteration.

Given a user has access to the Version Tracking Dashboard, when they select the Design History Log, then they should see a chronological list of all design versions, including comments and changes corresponding to each version.

User checking the Design History Log to understand the justification behind design changes made in response to client feedback.

Given a user views a design version in the Design History Log, when they select that design version, then they should be able to access all related feedback comments and edit history to understand the rationale for decisions made.

Team member analyzing the Design History Log to identify patterns or frequent types of client feedback during retrospective project review.

Given a user has accessed the Design History Log, when they filter the log by client feedback tags, then they should be able to view a summary report of common feedback themes or issues raised across design iterations.

User updating the Design History Log with new design iterations and associated comments after a design review meeting.

Given a user has completed a design iteration and collected feedback from a review meeting, when they submit the new version along with comments to the Design History Log, then the log should reflect the latest version with a timestamp and all submitted comments.

Administrator reviewing the Design History Log for compliance and accountability checks after project completion.

Given an administrator accesses the Design History Log, when they select a completed project, then they should see all design iterations with associated comments dating from project inception to completion, ensuring full accountability.

User seeking to revert to an earlier version of a design using the Design History Log.

Given a user is viewing the Design History Log, when they select a past version of the design, then they should see an option to revert the current design to the selected version, confirming the change before implementation.

User Role Permissions

User Story: As an administrator, I want to set user permissions for accessing and editing design versions so that I can control who sees and interacts with sensitive project data.
Description: The User Role Permissions requirement allows administrators to define user roles and permissions within the Version Tracking Dashboard, ensuring that sensitive information is only accessible to authorized personnel. This feature is important for enhancing security and privacy while maintaining efficient workflow management among team members. Administrators can specify who can access, edit, or comment on design versions, thereby protecting intellectual property and maintaining control over project data sharing.
Acceptance Criteria: As an administrator, I need to create new user roles with specific permissions in the Version Tracking Dashboard so that I can ensure that only authorized users have access to sensitive information related to design versions.

Given I am logged in as an administrator, when I create a new user role, then I should be able to specify permissions for access, edit, and comment on design versions, and those permissions should be saved successfully in the system.

As an administrator, I want to modify existing user roles to update their permissions based on team member changes, ensuring that the permissions within the Version Tracking Dashboard reflect current team responsibilities.

Given I am logged in as an administrator, when I modify an existing user role's permissions, then the changes should be applied and reflected correctly in the dashboard for all relevant users.

As a team member with restricted permissions, I need to attempt to access the Version Tracking Dashboard to verify that the security measures allow only authorized personnel to view, edit, or comment on design versions.

Given I am logged in as a team member with restricted permissions, when I attempt to access restricted design versions or perform actions I am not authorized for, then the system should display an appropriate error message indicating access is denied.

As an administrator, I want to review a list of user roles and their associated permissions in the Version Tracking Dashboard to ensure compliance and proper data management practices are being followed in the project.

Given I am logged in as an administrator, when I view the user roles management section, then I should see a complete and accurate list of all user roles along with their respective permissions, and it should be sortable and filterable based on permissions.

As an administrator, I need to revoke a user's access from a specific design version in the Version Tracking Dashboard to maintain security when team members leave the project.

Given I am logged in as an administrator, when I revoke a user's access to a design version, then that user should no longer be able to access, edit, or comment on the specified design version.

As an administrator, I want to create a guest user role with limited permissions within the Version Tracking Dashboard for clients who need to view design progress without making changes.

Given I am logged in as an administrator, when I create a guest user role, then I should be able to assign viewing-only permissions for the design versions, and this role should prevent any modification by users assigned to it.

Customizable Notification Alerts

User Story: As a team member, I want to customize my notification settings so that I receive alerts relevant to my role and responsibilities while minimizing distractions from less important updates.
Description: The Customizable Notification Alerts requirement enables users to set personalized notifications for updates on the Version Tracking Dashboard. Users can receive alerts for specific events such as new comments, version updates, or deadlines. This feature aims to improve engagement and responsiveness within the team, ensuring that all members stay informed about crucial changes in a timely manner. By allowing customization, users can prioritize alerts based on their roles and preferred workflows, enhancing overall productivity.
Acceptance Criteria: User customizes notification settings for new comments on the Version Tracking Dashboard.

Given the user is on the Notification Settings page, when the user selects 'New Comments' and saves the settings, then the user should receive an alert for every new comment added to the Version Tracking Dashboard.

User sets up a notification for version updates on the Version Tracking Dashboard.

Given the user has enabled notifications for 'Version Updates', when a new version is published by a team member, then the user should receive an email and in-app notification regarding the version update immediately after it goes live.

User customizes notification preferences to prioritize alerts based on their role.

Given the user is in the Notification Settings, when the user selects specific priorities for notifications (High, Medium, Low) for events, then those settings should be saved and applied to the notifications received by the user based on their role in the project.

User tests notification alerts for deadlines in the Version Tracking Dashboard.

Given the deadline notifications are enabled, when a deadline is approaching (e.g., 24 hours prior), then the user should receive a reminder notification 24 hours before the deadline through both in-app and email notifications.

Team lead reviews customized notification settings of team members.

Given the team lead has access to manage team settings, when the lead views the Notification Settings page, then the lead should be able to see all team members' current notification preferences and make adjustments if necessary.

User disables specific notification alerts they previously configured.

Given the user is on the Notification Settings page, when the user unchecks 'New Comments' and saves the settings, then the user should no longer receive alerts for new comments on the Version Tracking Dashboard.

User encounters a bug with notification delivery.

Given the user reports a bug regarding late notification delivery, when the system is tested, then notifications must be delivered within 5 minutes of the trigger event for 95% of all events logged.

Feedback Sentiment Analysis

Using AI-driven sentiment analysis, this feature evaluates the tone and sentiment of client feedback, categorizing it for the design team. This analysis helps identify areas of satisfaction or concern, allowing designers to prioritize revisions that directly impact client satisfaction.

Requirements

Real-time Feedback Categorization

User Story: As a design team member, I want to receive categorized client feedback in real time so that I can prioritize my responses and revisions based on sentiment, ensuring client concerns are addressed swiftly and effectively.
Description: This requirement focuses on enabling the Feedback Sentiment Analysis feature to categorize incoming client feedback in real time. By leveraging advanced AI algorithms, the system will analyze client comments and categorize them into predefined sentiment groups such as positive, negative, and neutral. This functionality allows design teams to quickly identify critical issues or areas of praise, facilitating immediate responses and adjustments to project plans. It enhances overall client satisfaction by ensuring that feedback is addressed promptly and strategically, leading to improved revisions and project outcomes.
Acceptance Criteria: Real-time categorization of client feedback during a design review meeting, where the design team is discussing client comments on their latest project.

Given a positive client feedback comment, when the feedback is received, then it should be categorized as 'positive' within 1 second.

During a live feedback session, a client expresses dissatisfaction with a design aspect; the feature should categorize this feedback immediately.

Given a negative client feedback comment, when the feedback is received, then it should be categorized as 'negative' within 1 second without any errors.

Clients submit various feedback comments through the AeroPlan platform over a week; the feature should compile daily reports showing categorized feedback.

Given a set of client feedback comments submitted throughout a day, when the report is generated, then it should accurately reflect the number of positive, negative, and neutral comments.

In a situation where clients provide mixed feedback, the categorization feature is tested to identify the dominant sentiment.

Given a mixed feedback comment containing both positive and negative elements, when the analysis is performed, then it should categorize the feedback according to the prevailing sentiment (e.g., if negative outweighs positive, then classify as 'negative').

To ensure accuracy, client feedback is manually checked against automated categorization results during a quality assurance review.

Given a set of client feedback comments, when the feedback is analyzed and categorized, then at least 95% of the automated categorizations should match the manual assessments.

After a client feedback categorization session, the system must enable design teams to prioritize revisions based on categorized feedback.

Given a categorized feedback report, when the design team reviews it, then they should be able to sort and prioritize feedback items starting with the most critical 'negative' items, followed by 'neutral' and 'positive'.

Sentiment Analysis Dashboard

User Story: As a project manager, I want to access a sentiment analysis dashboard so that I can quickly understand client feedback trends and make informed decisions about design revisions and project direction.
Description: The Sentiment Analysis Dashboard requirement focuses on creating a user-friendly interface that visualizes the sentiment analysis results from client feedback. The dashboard will display trends in client sentiment over time, highlight frequently mentioned topics, and provide actionable insights. This feature will empower design teams to understand client perspectives better and adopt a more proactive approach to design adjustments. The visual representation of data will include graphs and charts, making it easier to interpret complex information and drive data-driven decisions. It supports strategic planning and ongoing project improvements.
Acceptance Criteria: Client enters feedback on project deliverables through the AeroPlan platform after a review meeting.

Given a client submits feedback, When they categorize their feedback using the provided sentiment options, Then the system should accurately capture the sentiment as positive, negative, or neutral and reflect it on the dashboard.

The design team reviews the sentiment analysis dashboard to assess client satisfaction over the last three months.

Given the sentiment analysis data from the last three months, When the design team accesses the dashboard, Then they should see a clear trend chart displaying changes in client sentiment, with notable peaks and drops indicated.

The design team wants to identify frequently mentioned issues in client feedback to address them in the upcoming project revisions.

Given client feedback collected over the past quarter, When the design team accesses the dashboard, Then they should see a list of topics with corresponding sentiment scores, prioritized from highest to lowest based on frequency.

A team leader presents insights from the sentiment analysis dashboard during a team meeting.

Given the team leader accesses the dashboard prior to the meeting, When they review the actionable insights section, Then they should find specific recommendations based on the sentiment trends and feedback analysis.

The design team needs to track the impact of changes made after addressing client feedback.

Given the sentiment analysis dashboard displays updated feedback data, When the team reviews client feedback post-implementation of changes, Then the sentiment score should show an increase compared to previous scores.

The system administrator integrates new sentiment analysis algorithms to improve accuracy based on recent client interaction patterns.

Given that updated AI algorithms are implemented, When the sentiment analysis dashboard reflects changes in categorization accuracy, Then the percentage of correctly classified feedback should improve by at least 15% based on a random sample review.

Automated Feedback Summary Reports

User Story: As a team lead, I want to receive automated summary reports of client feedback so that I can keep the entire team informed about client sentiment and adjust our strategies accordingly without manually compiling data.
Description: This requirement entails the development of functionality that generates automated feedback summary reports at regular intervals or on-demand. These reports will compile insights from the sentiment analysis into concise documents that can be shared with the entire design team and stakeholders. The automation will save time and ensure that reports include the latest feedback data, facilitating continuous improvement in design processes. By streamlining communication of client sentiments, it enhances collaboration within the team and aligns their focus on areas needing attention.
Acceptance Criteria: Automated report generation triggered after a client feedback session for a specific project.

Given the automated feedback summary system is operational, when client feedback is received, then an automated report should be generated within 10 minutes reflecting the latest feedback data.

Automation of scheduled report generation at the end of each week for all client projects.

Given the feedback summary report is scheduled to be generated weekly, when the end of the week is reached, then the report must be generated and sent to all project stakeholders via email.

Accessing the feedback summary report via the AeroPlan dashboard by design team members.

Given that a feedback summary report has been generated, when a design team member logs into AeroPlan, then they should be able to access and view the report from the dashboard without any errors.

Performance evaluation of the automated feedback summary report generation during peak usage hours.

Given that multiple client feedback sessions occur concurrently, when feedback is received, then the report generation should not exceed a time limit of 15 minutes during peak usage.

User experience evaluation of the automated feedback summary report format and clarity of information presented.

Given the feedback summary report is generated, when a design team reviews the report, then at least 90% of users should indicate that the information is clear and actionable in a feedback survey.

Integration testing of the automated feedback summary report feature with the existing sentiment analysis module.

Given that the sentiment analysis module is functional, when it processes client feedback, then the automated reports must accurately reflect categorized sentiments without discrepancies.

Integration with Project Management Tools

User Story: As a designer, I want to link client feedback to specific tasks in our project management tool so that I can track revisions based on sentiment analysis and streamline my workflow accordingly.
Description: This requirement focuses on integrating the Feedback Sentiment Analysis feature with existing project management tools utilized by the design team. The integration will allow designers to link sentiment analysis results directly to specific tasks or design elements, creating a seamless workflow. It ensures that feedback is actionable and tied to ongoing work, making it easier for teams to implement revisions based on client sentiment. The integration enhances productivity and promotes a more systematic approach to managing client feedback and project progress.
Acceptance Criteria: Integration of Feedback Sentiment Analysis results into Task Management Workflow

Given a completed sentiment analysis report, when the design team accesses their project management tool, then they should see a new task created that corresponds to the areas highlighted in the sentiment analysis report.

Updating Task Status Based on Sentiment Feedback

Given a task linked to a sentiment analysis result, when a designer updates the task's status after addressing client concerns, then the project management tool should accurately reflect this update in real-time.

Generating Reports for Team Review

Given a collection of feedback sentiment analyses, when the project manager initiates a report generation, then the system should produce a report that summarizes client feedback categorized by sentiment and corresponding tasks.

Cross-Referencing Sentiment Analysis with Design Elements

Given linked sentiment analysis results, when the design team reviews their design elements, then they should be able to see which elements are tied to specific feedback and sentiments from clients.

Notification System for New Feedback Insights

Given new client feedback has been analyzed, when the result indicates a negative sentiment, then relevant team members should receive an immediate notification in their project management tool.

User Training for Integration Features

Given the new integration with sentiment analysis, when the design team completes a training session, then they should demonstrate the ability to navigate and utilize the new features effectively in their project management tools.

Multi-language Sentiment Analysis

User Story: As an international design team member, I want the sentiment analysis to support multiple languages so that I can analyze and respond to feedback from clients who communicate in different languages without losing context.
Description: This requirement involves providing multi-language support for the Feedback Sentiment Analysis feature, making it accessible to international clients. The AI algorithms should be capable of analyzing feedback in various languages and providing accurate sentiment categorization. This expands the usability of the tool for diverse design teams working with global clients, ensuring that all client sentiments are captured regardless of language barriers. The inclusion of multi-language support promotes inclusivity and broadens the market reach of the AeroPlan platform.
Acceptance Criteria: User submits client feedback in Spanish, and the system automatically analyzes the sentiment of the feedback to categorize it correctly as positive, negative, or neutral.

Given the user submits feedback in Spanish, when the sentiment analysis is performed, then the feedback should be categorized accurately based on its tone.

A design team receives mixed feedback in French, and the sentiment analysis tool identifies the individual sentiments expressed in each statement.

Given the user submits feedback containing multiple sentiments in French, when analyzed, then each sentiment should be categorized separately and indicate the respective tone.

An international client submits feedback in Mandarin, and the results of the sentiment analysis are displayed in the AeroPlan dashboard for the design team to review.

Given the client submits feedback in Mandarin, when the analysis is completed, then the sentiment results should be displayed in a user-friendly format on the dashboard.

A designer wants to filter feedback by sentiment category for different languages to prioritize their tasks based on client satisfaction.

Given feedback has been categorized by sentiment in multiple languages, when the designer applies a filter, then only relevant feedback by selected sentiment should be displayed.

The AI algorithm needs to process client feedback in Italian and return the sentiment classification within an acceptable response time for the design team to react quickly.

Given feedback is submitted in Italian, when the sentiment analysis is executed, then the classification should be returned within 5 seconds for efficient review.

A manager reviews the summarized sentiment analysis data across different languages to assess overall client satisfaction trends.

Given sentiments have been analyzed and categorized, when the manager accesses the summary report, then the data should reflect sentiment trends accurately across all supported languages.

Integration with Project Timelines

This feature integrates client feedback directly into project timelines, enabling teams to quantify the impact of client suggestions on deadlines. By visualizing how feedback affects the overall project schedule, designers can manage expectations proactively and adjust plans accordingly.

Requirements

Real-time Feedback Integration

User Story: As a project manager, I want to receive real-time updates on client feedback so that I can quickly adjust project timelines and manage client expectations effectively.
Description: The Real-time Feedback Integration requirement involves developing a system that allows client feedback to be captured and integrated directly into existing project timelines within the AeroPlan platform. This system should provide alerts or notifications whenever feedback is received, enabling immediate adjustments in project schedules. The functionality will enhance team responsiveness to client needs while providing clear visuals on the impact of feedback on project deadlines. By facilitating effective communication, this requirement aims to improve client satisfaction and streamline project management processes.
Acceptance Criteria: Client receives project updates via AeroPlan and provides immediate feedback during a live design review session.

Given the client submits feedback on the design during the session, when this feedback is captured by the AeroPlan system, then the project timeline must automatically adjust to reflect the feedback and send notifications to the design team.

Design team is notified of client feedback provided after a project review, necessitating timeline adjustments.

Given that the client has provided feedback via the AeroPlan platform, when the feedback is logged, then the design team should receive an alert within 5 minutes and see an updated project timeline showing the impact of the feedback on deadlines.

A design team leader reviews the project timeline incorporating client feedback before a milestone meeting.

Given the updated project timeline includes client feedback, when the team leader views the timeline in the AeroPlan dashboard, then they should see the visual impact of client feedback clearly indicated on the timeline, including any shifts in deadlines.

An archived record of client feedback and its impact on project timelines is requested by the project manager.

Given the project reaches completion, when the project manager requests an archive of client feedback, then the system should provide a comprehensive report that includes each piece of feedback and its corresponding adjustments to the project timeline.

Client provides feedback that necessitates multiple changes in project milestones and tasks.

Given the client feedback requires updates in several project components, when this feedback is submitted, then all affected tasks and milestones in the project timeline must be updated to show the new deadlines, with specific changes logged for auditing.

During a bi-weekly project check-in, the design team shares the integrated project timeline showing recent client feedback adjustments.

Given that the design team shares the project timeline during the check-in, when the timeline is presented to stakeholders, then it must accurately display real-time updates reflecting all client feedback received to date, with clear visual indicators of changes.

Schedule Impact Visualization

User Story: As a designer, I want to visualize how client feedback impacts our project deadlines so that I can prioritize my work effectively and communicate changes to my team.
Description: The Schedule Impact Visualization requirement focuses on creating an interface feature that visually represents how client feedback affects project timelines. This will include graphs, charts, or interactive timelines that dynamically update when feedback is integrated. The feature will allow architects and designers to see the immediate and long-term effects of client suggestions on project deadlines. It will empower teams to make informed decisions, prioritize tasks, and allocate resources more efficiently, ultimately leading to better project outcomes and client relations.
Acceptance Criteria: Client Feedback Integration Scenario

Given a project timeline, when a client submits feedback, then the timeline should automatically update to reflect changes based on the feedback's impact on deadlines.

Dynamic Visualization of Schedule Impact

Given that client feedback has been received, when it is integrated into the project timeline, then the visual representation (graph/chart/timeline) should update in real-time to show immediate and long-term effects on project deadlines.

Accessibility of Impact Visualizations

Given different user roles, when team members access the Schedule Impact Visualization feature, then they should be able to view the impact visualizations based on their permission levels appropriately.

Prioritization of Tasks Based on Feedback

Given that client feedback is integrated, when viewing the project timeline, then tasks should automatically be prioritized based on the urgency of the feedback and its impact on deadlines.

Exporting Visual Data Reports

Given that the Schedule Impact Visualization is complete, when requested, then the feature should allow users to export the visual data as a PDF or image for reporting purposes.

User Training and Guidance Availability

Given the introduction of the Schedule Impact Visualization feature, when users access the platform, then they should have access to a tutorial or help section that describes how to use the visualization tools.

Performance Testing of Visualization Tool

Given simultaneous user access, when the Schedule Impact Visualization feature is in use, then it should maintain a response time of less than 2 seconds for any update or interaction with the data.

Client Feedback History Tracking

User Story: As a team lead, I want to track the history of client feedback and its impact on past projects so that I can learn from previous experiences to improve future project management practices.
Description: The Client Feedback History Tracking requirement entails developing a system to log all client feedback received and the corresponding changes made to project timelines in a comprehensive manner. This feature will include filters to view feedback by date, project phase, and impact level, allowing teams to analyze historical data for future projects. By tracking feedback effectively, teams can assess patterns, improve their response strategies, and enhance overall project planning and execution, leading to greater efficiency and improved client relationships.
Acceptance Criteria: Logging Client Feedback into the System

Given a project timeline with existing feedback, when a user submits new client feedback, then the feedback should be logged with the timestamp, client's name, and associated project phase.

Filtering Feedback by Date and Project Phase

Given a logged feedback dataset, when a user applies a filter for a specific date range and project phase, then only the relevant feedback entries should be displayed.

Analyzing Patterns in Client Feedback

Given the historical feedback data, when the user requests an analysis report, then the system should provide insights into the most common feedback themes and their impacts on project timelines.

Visualizing Timeline Adjustments Based on Feedback

Given a project timeline, when client feedback is applied, then the project timeline should visually update to reflect all changes in deadlines and phases based on the feedback.

Exporting Feedback History

Given a selected project, when a user chooses to export the client feedback history, then the system should generate a report in CSV format that includes all feedback, dates, and impacts on timeline adjustments.

Notifying Team Members of Client Feedback

Given that client feedback has been logged, when feedback is recorded in the system, then all relevant team members should receive a notification detailing the new feedback and its corresponding timeline changes.

Automated Client Notifications

User Story: As a client, I want to receive notifications when my feedback is integrated into the project timeline so that I am aware of how my suggestions affect the project.
Description: The Automated Client Notifications requirement involves creating a system that automatically notifies clients when their feedback has been received and integrated into project timelines. This feature should provide detailed summaries of the changes made as a result of their feedback, ensuring clients feel engaged in the project process. By keeping clients informed, this requirement aims to enhance communication, build trust, and improve overall client satisfaction throughout the project lifecycle.
Acceptance Criteria: Client receives an automatic notification after submitting feedback on the project timeline.

Given a client submits feedback on the project timeline, when the feedback is processed, then the client receives an automatic notification summarizing the changes made.

Notification includes detailed summary of changes made due to client feedback.

Given a client receives a notification, when they open the notification, then it displays a detailed summary of all changes made as a result of their feedback.

Clients can provide feedback directly through the notification system.

Given clients receive a notification with changes, when they respond directly through the notification, then their feedback is captured and logged in the system.

Clients can view their feedback history within the notification system.

Given a client accesses their notification settings, when they choose to view feedback history, then all previous feedback and associated notifications are displayed in chronological order.

The notification system is tested for delivery reliability.

Given a client is in the project management system, when feedback is submitted, then notifications should be sent successfully 99% of the time without delays.

Automated notifications are customizable by the project manager.

Given a project manager accesses notification settings, when they customize the automated notifications, then clients receive notifications according to the customized settings specified by the project manager.

Clients can opt in or out of receiving notifications about feedback integration.

Given a client is set up in the project management system, when they change their notification preferences, then the system should update their status to either receive or not receive notifications accordingly.

Feedback Prioritization Tool

User Story: As a project manager, I want a tool to prioritize client feedback based on urgency and impact so that I can focus on addressing the most critical suggestions first.
Description: The Feedback Prioritization Tool requirement focuses on implementing a feature that allows teams to categorize and prioritize client feedback based on its urgency and impact on project timelines. This tool will enable project managers to make informed decisions about which feedback to address first, considering the overall project goals and deadlines. By streamlining the feedback evaluation process, this requirement will enhance efficiency and ensure that the most significant client concerns are addressed promptly, thus improving project outcomes.
Acceptance Criteria: Prioritizing Client Feedback Based on Urgency and Impact

Given a list of client feedback, when the project manager uses the Feedback Prioritization Tool, then the feedback should be categorized into 'High', 'Medium', and 'Low' urgency based on pre-defined criteria.

Viewing Impact of Feedback on Project Timelines

Given a project timeline, when a client feedback is prioritized, then the tool should visually adjust the timeline to reflect changes in deadlines caused by the feedback.

Adjusting Project Plans Based on Feedback Prioritization

Given prioritized client feedback, when the project manager selects a feedback item, then the tool should allow the manager to update project plans with proposed adjustments and reassign deadlines accordingly.

Generating Reports on Feedback Impact

Given a completed project, when the project manager generates a report using the Feedback Prioritization Tool, then the report should include a summary of how prioritized feedback impacted project timelines and outcomes.

Integrating Feedback with Task Management Systems

Given a prioritized list of client feedback, when the project manager integrates this with existing task management systems, then the relevant tasks should be created or updated automatically in the task management tool.

Receiving Notifications for High-Priority Feedback

Given feedback categorized as 'High' urgency, when new high-priority feedback is added, then the project manager and design team should receive immediate notifications through the platform.

Feedback Summary Reports

Automated, visually appealing reports summarize client feedback and highlight key suggestions, including areas requiring urgent attention. These reports can be easily shared with the design team and clients, fostering transparency and ensuring that all participants are aligned on the next steps.

Requirements

Automated Report Generation

User Story: As a project manager, I want automated feedback summary reports so that I can quickly understand client sentiment and areas requiring urgent attention without having to compile the data manually.
Description: The system will automatically generate feedback summary reports based on client feedback collected throughout the project lifecycle. The reports will include visual elements such as charts and graphs to clearly illustrate key insights and trends in the feedback. This feature will increase efficiency by reducing the time spent manually compiling reports, ensuring that reports are consistently formatted and visually appealing. It will integrate seamlessly with existing feedback collection mechanisms in AeroPlan, creating a more streamlined workflow for design teams and enhancing collaboration with clients by providing them with immediate access to summarized information.
Acceptance Criteria: Client feedback is collected at the end of a project and the report is generated automatically by the system.

Given that feedback has been collected from multiple clients, when the report generation process is initiated, then a formatted feedback summary report should be created within 10 seconds, including visual elements such as charts and graphs that accurately reflect the feedback data.

Design team members access the generated feedback summary report to prepare for a client meeting.

Given that a feedback summary report has been generated, when a design team member accesses the report, then they should be able to view the report on any device, and all visual elements should load within 3 seconds without loss of clarity or detail.

The system allows users to share the feedback summary report with clients via email.

Given that a feedback summary report exists, when a user selects the 'Share' option, then the system should successfully send the report to the specified email address with a confirmation message stating that the report has been sent.

A design team lead reviews the report to identify areas requiring urgent attention based on client feedback.

Given that a feedback summary report has been generated, when the design team lead reviews the report, then all key suggestions and urgent attention areas should be highlighted clearly, allowing for quick identification and action.

Clients provide their feedback through multiple channels, including surveys and direct communication.

Given that client feedback is being collected from various sources, when the report is generated, then the report should consolidate and accurately represent feedback from all channels without any data loss or inconsistencies.

Highlight Key Suggestions

User Story: As a designer, I want to see the key suggestions highlighted in the feedback summary reports so that I can prioritize my design adjustments effectively and align with client expectations.
Description: The requirement involves the creation of a feature that automatically identifies and highlights key suggestions from client feedback within the generated reports. This function will utilize natural language processing to sift through feedback and extract critical points that warrant the design team's attention. By emphasizing these suggestions, team members can more easily prioritize their efforts and respond effectively to client needs. This feature will foster a collaborative environment by ensuring that all parties are aware of the most important feedback, ultimately leading to better project outcomes.
Acceptance Criteria: Client feedback has been collected via the AeroPlan platform after a design review meeting, and the design team is preparing to generate the feedback summary report.

Given that the client has submitted feedback, when the report is generated, then key suggestions from the feedback should be automatically highlighted in the report based on their relevance and urgency.

The design team reviews a feedback summary report generated after a client meeting to assess areas of concern and priority.

Given that the feedback summary report is open, when the design team views the report, then at least 80% of the identified key suggestions should match the client's top three priorities as indicated in their feedback.

A design lead is sharing the feedback summary report with stakeholders, emphasizing key suggestions and addressing urgent items.

Given that the report is being shared, when stakeholders view the report, then they should be able to easily identify and comprehend the highlighted key suggestions without confusion or misinterpretation.

A project manager uses the feedback summary report to strategize the next steps for the design team based on client feedback.

Given that the project manager has received the report, when analyzing it, then they should derive at least three actionable tasks directly related to the highlighted suggestions to address in the next team meeting.

After implementing changes based on the feedback summary report, the design team has a follow-up meeting with the client to review the updates.

Given that changes have been made according to the summarized feedback, when the client assesses the updates, then they should confirm that all highlighted key suggestions have been adequately addressed and reflected in the deliverables.

The feedback summary report is utilized in a training session for new team members to familiarize them with the client feedback process.

Given that new team members are in the training session, when they review the feedback summary report, then they should be able to accurately explain how key suggestions are identified and prioritized from client feedback.

Urgent Attention Indicators

User Story: As a team lead, I want urgent attention indicators in the feedback reports so that my team can swiftly address pressing client concerns and prevent potential project delays.
Description: Incorporate an 'Urgent Attention' feature that flags areas within the client feedback that require immediate action. These visual indicators will be incorporated into the summary reports, allowing team members to quickly identify critical issues that could impact project timelines or quality. This capability will enable proactive management of client feedback, ensuring that crucial suggestions are addressed in a timely manner. Integration with the existing feedback management tools will ensure that flagged issues are tracked and monitored effectively, promoting accountability within the team.
Acceptance Criteria: Feedback report generation includes urgent attention indicators for flagged issues.

Given a client feedback report that contains flagged issues, when the report is generated, then the Urgent Attention indicators must be visually distinct (e.g., highlighted in red) and clearly indicated in the summary section.

Team members receive notifications about critical flagged issues in client feedback.

Given that a flagged issue has been identified in the client feedback, when the report is shared with the team, then all relevant team members must receive a notification highlighting the flagged issues and their urgency level.

Design team accesses the summary report and identifies urgent issues promptly.

Given the team accesses the summary report, when they review the report, then they can identify all areas marked with Urgent Attention within 5 seconds of viewing the report.

The inclusion of urgent attention indicators does not impact report readability.

Given the report layout design, when the Urgent Attention indicators are displayed, then the overall report readability (measured through user feedback surveys) must remain above 80% satisfaction.

Integration of urgent attention indicators with existing feedback management tools.

Given that the urgent attention feature is implemented, when a flagged issue is updated in the feedback management tool, then the change should reflect in the summary report within 2 minutes without manual intervention.

Stakeholder feedback on the effectiveness of urgent attention indicators.

Given that the clients and design team have received the summary reports, when feedback is collected, then at least 75% of stakeholders must indicate that the Urgent Attention indicators are helpful for managing project timelines effectively.

Easy Report Sharing

User Story: As a collaborator, I want to easily share feedback summary reports with clients so that everyone stays informed and aligned on the project's progress and required actions.
Description: Facilitate a feature that allows users to easily share feedback summary reports with clients and team members through various channels, including email and in-app notifications. This functionality will integrate with existing communication tools within the AeroPlan platform, enhancing collaboration and ensuring all stakeholders have quick access to the information they need. By simplifying the sharing process, this requirement aims to promote transparency and foster a more collaborative design process, allowing everyone involved to stay informed on feedback responses and next steps.
Acceptance Criteria: Users can share feedback summary reports with clients directly from the AeroPlan platform.

Given a user is on the feedback summary report page, when they select the 'Share' option and enter the client's email address, then the report is sent successfully and the user receives a confirmation message.

Users receive a notification when a feedback summary report is successfully shared.

Given a user has shared a feedback summary report, when the report is sent, then the user receives an in-app notification confirming the report has been shared successfully.

Team members can access shared feedback summary reports through in-app notifications.

Given a team member receives a notification about a shared feedback summary report, when they click the notification, then they are directed to the report within the AeroPlan platform without any errors.

Clients receive feedback summary reports via email with an easy-to-read format.

Given a user shares a feedback summary report via email, when the client opens the email, then the report appears clear and formatted for easy readability without any broken links.

Users can choose multiple communication channels for sharing feedback summary reports.

Given a user selects the 'Share' option, when they are presented with sharing options, then they can choose to share via email, in-app notifications, or both, and the report is sent through the selected channels successfully.

System logs all sharing activities of feedback summary reports for audit purposes.

Given a user shares a feedback summary report, when the sharing action is completed, then it is logged in the system with details such as the report ID, user ID, timestamp, and recipients' email addresses.

Customizable Report Templates

User Story: As a project manager, I want customizable report templates for feedback summaries so that I can create reports that align with our brand and meet the specific communication preferences of our clients.
Description: Develop customizable report templates that allow users to modify the layout and design of the feedback summary reports. This feature will enable users to tailor reports according to the preferences of their clients or the project specifics, enhancing the personalization of communication. Users will be able to choose from various templates, modify visual elements, and add specific branding, making it easier to create presentations that resonate with stakeholders. This flexibility will empower project managers and teams to effectively communicate feedback in a manner that reflects their unique style and client relationship.
Acceptance Criteria: Client requests a customized report to better align with their branding and preferences before the project presentation.

Given that a user is logged in and has access to configurable report templates, when they select a template and customize its visual elements (color, font, logo), then they should be able to save this template for future use.

Design team wants to quickly generate a feedback report using a pre-prepared template that meets the client’s specifications.

Given that the user has created and saved a customizable report template, when they select this template from their templates list and input the relevant feedback data, then the report should generate successfully with the specified layout and design.

Project managers need to ensure that critical feedback areas are highlighted in the report for the next team meeting.

Given that the user has input feedback comments into the report template, when they select key suggestions for highlighting, then these suggestions should appear prominently in the final report format.

A user wants to send a finalized feedback summary report to a client via email after customizing the report.

Given that the user has completed and saved the feedback summary report using a customizable template, when they select the email option, then the report should be attached to the email with the correct recipient address and a customizable email message.

A project manager needs to update a previously saved report template to reflect new branding guidelines.

Given that the user accesses an existing report template, when they modify any visual elements such as colors, logos, and layouts, then these changes should save successfully without affecting other templates.

Designers are collaborating on reports and need to share templates across the team.

Given that a user saves a customizable report template, when they share this template with team members, then all designated users should have access to the shared template in their own template lists.

The team receives feedback that some elements of the report templates are not rendering correctly across different devices.

Given that the user opens the feedback summary report on different devices (desktop, tablet, mobile), when the report is displayed, then all visual elements should render correctly and be fully functional across all devices.

Interactive Design Meetings

This feature facilitates live design meetings where clients can engage directly with design teams while providing feedback. Utilizing video conferencing and screen sharing, it creates an interactive environment where discussions around the design can happen in real time, leading to dynamic, collaborative decision-making.

Requirements

Real-time Video Conferencing

User Story: As a client, I want to participate in real-time video conferences with my design team, so that I can provide immediate feedback and requests, ensuring my vision is accurately represented in the design process.
Description: This requirement facilitates high-quality, real-time video conferencing capabilities within the Interactive Design Meetings feature of the AeroPlan platform. It ensures that design teams can engage with clients seamlessly, allowing for face-to-face discussions irrespective of geographical barriers. This feature is essential for fostering collaboration, enhancing communication, and building rapport between clients and design teams. By integrating advanced video technology, it aims to reduce misunderstandings and encourage active participation during meetings, leading to more effective decision-making and project outcomes.
Acceptance Criteria: Initiating a video conferencing session during an Interactive Design Meeting between the design team and a client located in different geographical regions.

Given the host has set up a meeting link, When the client clicks on the link, Then the client should join the video conference with high-quality audio and video within 5 seconds.

During the meeting, the design team shares their screen to present the design concepts to the client.

Given the design team is sharing their screen, When the client views the shared screen, Then the client should experience no more than a 2-second delay in the screen update and should be able to view the entire design clearly.

Both the design team and the client need to engage in real-time discussions during the video conference.

Given multiple participants are in the video conference, When any participant speaks or provides feedback, Then all other participants should be able to hear and see the speaker clearly without any interruptions or lag.

The design team wants to record the session for future reference.

Given the design team decides to record the meeting, When the recording is initiated, Then the system should confirm the recording status, allowing the team to access the recorded video after the meeting ends.

The client wishes to provide feedback through video conferencing features, such as reactions or text chat, during the meeting.

Given the client is in the video conference, When they utilize the chat feature or give a reaction, Then the design team should be able to see the feedback in real-time without delays or technical issues.

After the meeting, the design team wants to summarize the discussions and decisions made during the video call.

Given the meeting has ended, When the design team accesses the meeting notes or recording, Then they should find a log of all discussions, decisions made, and shared content readily available for review.

Screen Sharing Functionality

User Story: As a designer, I want to share my screen during meetings, so that I can show my design work and gather feedback from clients, making it easier to communicate and iterate on the project.
Description: This requirement includes the implementation of a robust screen sharing functionality that allows design teams and clients to share their screens during meetings. This tool is critical for visually demonstrating design concepts, making annotations, and facilitating discussions around specific elements within the project in real time. By having the ability to share screens, stakeholders can align more effectively on project details, enhancing the quality of communication and ensuring that feedback is accurately captured and addressed, ultimately improving client satisfaction and design accuracy.
Acceptance Criteria: Design team prepares for a live meeting with a client to discuss the latest architectural revisions using the screen sharing functionality to demonstrate design elements in real time.

Given the design team has initiated the meeting, When the screen share option is selected, Then the design team's screen should be visible to the client without any lag for at least 10 consecutive minutes.

During a design meeting, a client requests to review a specific feature by sharing their screen to highlight their feedback and suggestions.

Given the client has been granted permission to share their screen, When the client selects the screen share option, Then their screen should be displayed in the meeting with a clear resolution and no interruptions for the duration of the discussion.

The design team wants to annotate directly on the shared screen while discussing various design elements with the client.

Given the design team is sharing their screen, When the team uses annotation tools, Then annotations should be visible in real-time to all participants and can be saved for future reference.

A design review meeting involves multiple stakeholders, requiring simultaneous screen sharing from different participants.

Given multiple participants are part of the meeting, When a participant selects to share their screen, Then the common interface should allow up to four simultaneous screen shares without degradation in performance or quality.

The design team's project manager needs to ensure that screen sharing functionality complies with security standards during client interactions.

Given the meeting has started, When the screen sharing functionality is utilized, Then all shared screens must not disclose sensitive information and should adhere to privacy regulations and company policies.

After a design meeting, the team wants to review the session to analyze feedback shared through screen sharing.

Given the meeting has ended, When the host requests for the session recording, Then the recorded meeting should include all screen shares and annotations, accessible within 24 hours of the meeting's conclusion.

Interactive Whiteboard

User Story: As a project manager, I want to use an interactive whiteboard during design meetings, so that my team and I can brainstorm, sketch, and visualize ideas together in real-time, driving creative collaboration among all stakeholders.
Description: The Interactive Whiteboard is a collaborative canvas feature allowing users to sketch ideas, annotate designs, and brainstorm freely during design meetings. This requirement supports a dynamic and engaging way for teams to visualize concepts and collectively contribute to the design process. The whiteboard can be used simultaneously by all participants, enabling real-time collaboration, enhancing creativity, and allowing for spontaneous idea generation. This tool integrates seamlessly with video conferencing to provide a comprehensive meeting environment that emphasizes interaction and user engagement.
Acceptance Criteria: Users can initiate an Interactive Design Meeting using the Interactive Whiteboard feature to brainstorm and sketch ideas in real time, enabling collaboration with clients and team members throughout the design process.

Given a user is in an Interactive Design Meeting, When they access the Interactive Whiteboard, Then they should be able to draw, annotate, and share the screen with all participants, ensuring simultaneous interaction.

During an Interactive Design Meeting, team members can use the Interactive Whiteboard to save their sketches and annotations for future reference and follow-up discussions.

Given a design meeting is in progress, When participants use the Interactive Whiteboard to save their work, Then all sketches and annotations should be automatically saved to the project repository accessible to all team members after the meeting ends.

Clients participate in live feedback sessions via the Interactive Whiteboard during design meetings, allowing them to interactively express their ideas and suggestions to the design team.

Given a client is part of an Interactive Design Meeting, When they write or draw using the Interactive Whiteboard, Then their contributions should be visible to all participants in real-time, and they should be able to provide feedback on existing designs directly on the whiteboard during the session.

The Interactive Whiteboard should seamlessly integrate with real-time video conferencing, allowing users to maintain video visibility while using the whiteboard for enhanced communication.

Given a video conference is active during an Interactive Design Meeting, When a user opens the Interactive Whiteboard, Then the video feed should remain visible and not obstruct any part of the whiteboard interface, allowing for simultaneous use without performance issues.

Users can manage permissions in the Interactive Whiteboard to control who can edit and view the content during an Interactive Design Meeting.

Given a design meeting is ongoing, When the meeting host adjusts the Interactive Whiteboard permissions, Then changes should be immediately reflected, allowing designated users to edit while others can only view the content as per the set permissions.

After each Interactive Design Meeting, participants receive a summary report that includes all contributions made on the Interactive Whiteboard.

Given an Interactive Design Meeting has concluded, When the meeting ends, Then all contributions from the Interactive Whiteboard should be compiled into a summary report and sent to all participants via email for documentation and review.

The Interactive Whiteboard should support multiple users interacting simultaneously without lag or performance issues, regardless of their geographical locations.

Given multiple users are actively using the Interactive Whiteboard in different geographical locations, When they draw or annotate simultaneously, Then there should be no noticeable lag in actions, and all interactions should be synchronized in real-time effectively.

Session Recording and Playback

User Story: As a client, I want the option to record our design meetings, so that I can review the discussions later and ensure I have not missed any important feedback or decisions.
Description: This requirement provides the ability to record design meetings for later playback. It is vital for ensuring that participants can revisit discussions, decisions made, and feedback provided during the sessions. This feature serves as a useful tool for team members who may not be able to attend live meetings, or for clients who wish to review the meeting content. Recording sessions can enhance accountability, ensure clarity on decisions, and allow for more thoughtful reflection on feedback and next steps after the meeting.
Acceptance Criteria: Session Recording and Playback Functionality for Design Meetings

Given a design meeting is being conducted, When the 'Record' button is pressed, Then the system should successfully record the entire session and save it for playback.

Accessibility of Recorded Sessions

Given a recorded design meeting is available, When a participant accesses the meeting playback link, Then the participant should be able to play, pause, and navigate through the recording without issues.

Storage and Retrieval of Recorded Sessions

Given a recorded design meeting has been saved, When a team member searches for the recording by date or project name, Then the recording should be retrievable within 5 seconds.

Notification of Recording Completion

Given a design meeting has ended and the recording is complete, When the recording is processed, Then an automatic email notification should be sent to all participants confirming the recording is available for playback.

Quality of Recorded Sessions

Given a design meeting is recorded, When the playback is initiated, Then the audio and video quality must be clear and without significant lag or distortion.

User Permissions for Recorded Playback

Given a recorded meeting is available, When a user attempts to access the recording, Then the system should verify the user's permissions and allow access only to authorized participants.

Feedback Integration During Playback

Given a recorded design meeting, When a user watches the playback, Then they should have the ability to add timestamped comments and feedback which should be saved and associated with the recording.

Participant Management Controls

User Story: As a meeting host, I want to have participant management controls during design meetings so that I can manage the flow of discussion effectively and ensure that all participants can contribute without disruptions.
Description: This requirement ensures that meeting hosts have the ability to manage participants during design meetings, including controls to mute/unmute participants, manage access to screen sharing, and remove participants if necessary. This functionality is crucial for maintaining a productive meeting environment, allowing hosts to guide discussions effectively, manage interruptions, and ensure that all voices can be heard. By implementing these controls, the feature will enhance the overall meeting experience, leading to smoother collaboration and more focused discussions.
Acceptance Criteria: Hosts need to pause a design meeting to give instructions while managing participant engagement.

Given a host is in an active design meeting, when the host clicks on the ‘Mute All’ button, then all participants will be muted immediately, allowing the host to speak without interruptions.

A design meeting involves multiple participants where feedback is required from clients.

Given a meeting host wants to allow a specific participant to contribute, when the host selects a participant and clicks ‘Unmute’, then that participant should be able to speak without restrictions.

Meeting hosts require control over screen sharing to avoid disruptions during presentations.

Given a host is in a design meeting, when the host enables screen sharing for themselves, then only the host should have the ability to share their screen, preventing any other participant from interrupting the presentation.

A client inadvertently disrupts a meeting by speaking out of turn or making excessive noise.

Given a participant is disrupting the meeting, when the host clicks ‘Remove Participant’, then that participant should be removed from the meeting immediately, ensuring a smoother discussion.

Design teams need to balance contributions among all participants to ensure collaborative feedback.

Given multiple participants in a meeting, when the host activates the 'Raise Hand' feature, then participants will be notified to raise their hands to speak, ensuring orderly participation.

Hosts need to manage their meeting effectively by maintaining the ability to switch between speaker roles among participants.

Given a host wants to change the current speaker, when the host selects a participant and clicks ‘Make Speaker’, then the selected participant should have the ability to speak without interruptions.

Participants need to understand when their audio is muted to prevent confusion during discussions.

Given a participant is muted by the host, when the participant tries to speak, then a notification should appear indicating they are muted, ensuring clarity in communication.

Eco-Impact Metrics

Eco-Impact Metrics delivers comprehensive evaluations of design proposals, quantifying their environmental footprint through metrics like carbon emissions, resource consumption, and waste generation. This feature enables designers to visualize the ecological consequences of their choices, empowering them to make data-driven decisions that enhance sustainability without compromising design quality. By providing clear benchmarks, it encourages innovative solutions for reducing environmental impact.

Requirements

Carbon Footprint Calculation

User Story: As a designer, I want to understand the carbon footprint of my design choices so that I can make more sustainable decisions and create eco-friendly projects.
Description: This requirement involves developing a robust calculation engine to quantify the carbon emissions associated with various design proposals. It will utilize standardized data inputs regarding materials, manufacturing processes, and transportation methods to generate accurate metrics. The functionality must allow users to input specific design details and receive real-time feedback on the carbon impact of their choices. By integrating this feature, AeroPlan empowers designers with actionable insights, enabling them to make informed decisions that enhance project sustainability and reduce environmental harm.
Acceptance Criteria: User inputs material data for a design proposal including type, quantity, and sourcing details through the AeroPlan interface.

Given a user has entered valid material data for a design proposal, when they submit the data, then the system should accurately calculate the carbon footprint in real-time and display it to the user.

A designer wants to evaluate multiple design proposals to compare their carbon footprints, utilizing the Eco-Impact Metrics feature.

Given multiple design proposals with their respective material inputs are stored in the system, when the designer requests a comparison report, then the system should generate a side-by-side comparison of the carbon emissions for all proposals.

A user wishes to see the historical trends of carbon emissions linked to previous projects for improving future design decisions.

Given the user is logged into the system, when they access the historical data section, then the system should display a graph and data table showing carbon emissions trends over time for past projects.

A designer receives real-time feedback on the carbon impact of changes made to their design proposal within the AeroPlan platform.

Given a design proposal is being modified, when a user updates any material or process, then the system should instantly recalculate and display the updated carbon footprint metrics.

The system needs to provide explanations or recommendations on how to reduce the carbon footprint of a design proposal.

Given a design proposal has been calculated, when the user requests optimization suggestions, then the system should present actionable insights and alternative material options to reduce the carbon impact.

A user intends to export the carbon footprint data of their design proposals for presentation purposes.

Given that the carbon footprint data has been calculated, when the user selects the export option, then the system should generate a downloadable report that includes all relevant metrics in a suitable format (PDF/CSV).

An administrator wants to ensure that the calculation engine is processing accurate carbon footprint data based on updated material standards.

Given new material standards and emission factors are implemented into the system, when the calculation engine recalculates existing proposals, then the results should reflect the updated metrics accurately.

Resource Consumption Tracker

User Story: As a project manager, I want to track the resource consumption of my team’s designs so that I can identify inefficiencies and promote more environmentally friendly practices.
Description: Developing a resource consumption tracker is essential for evaluating the use of materials and energy within architectural design proposals. This feature will facilitate real-time monitoring of resources consumed during various project phases, such as planning, design, and execution. The tracker will provide detailed analytics and visualizations of resource usage, thereby helping teams identify areas for improvement. Enhanced resource tracking will ultimately lead to more efficient designs and reduced waste, aligning with AeroPlan's sustainability goals.
Acceptance Criteria: User initiates a project in AeroPlan and accesses the Resource Consumption Tracker for the first time.

Given the user is on the project overview page, when they click on 'Resource Consumption Tracker', then the tracker should open displaying an overview of resource usage categories such as materials, energy, and waste.

A user adds new materials to a design project and wants to see their impact on resource consumption.

Given the user has added materials to a project, when they navigate to the Resource Consumption Tracker, then the system should update the resource consumption metrics in real-time to reflect the newly added materials.

The team reviews resource usage at the end of a project phase in AeroPlan.

Given the project phase is completed, when the team accesses the Resource Consumption Tracker, then it should provide a comprehensive report including total resource consumption, broken down by phase and category, along with visual graphs for clarity.

A designer modifies a design proposal and wants to evaluate its environmental impact.

Given the designer has made changes to the project, when they refresh the Resource Consumption Tracker, then it should automatically recalculate and display updated metrics reflecting the modifications.

The user wants to compare resource consumption across different design proposals within the same project.

Given multiple design proposals are created, when the user selects the comparison feature in the Resource Consumption Tracker, then the system should display a side-by-side comparison of resource usage metrics for the selected proposals.

A team member creates a presentation for stakeholders, highlighting resource efficiency metrics.

Given the user selects the 'Export Report' option, when they generate the report from the Resource Consumption Tracker, then the system should produce a detailed report formatted for presentation, including charts and key metrics on resource efficiency.

The user sets a sustainability goal for their project and wants to track progress.

Given the user has set a sustainability goal within the project's settings, when they access the Resource Consumption Tracker, then it should display a progress indicator showing how current resource usage aligns with the set sustainability goals.

Waste Generation Insights

User Story: As a designer, I want to receive insights on the waste generated by my design proposals so that I can devise strategies to minimize waste and promote sustainability in my projects.
Description: This requirement focuses on integrating waste generation metrics within the Eco-Impact Metrics feature. It will analyze the predicted waste outputs resulting from design choices and project workflows. By providing insights into waste generation, designers can identify potential pitfalls and develop strategies to minimize waste before the project reaches production. This proactive approach supports sustainable practices and allows for iterative design improvements that contribute to overall project efficacy.
Acceptance Criteria: As a designer reviewing a proposed project, I want to access the waste generation insights related to my design choices to understand their environmental impact before finalizing any decisions.

Given that a designer has presented a project proposal, when the designer accesses the Eco-Impact Metrics feature, then the waste generation insights should display predicted waste outputs specific to the design choices made.

As a project manager, I want to compare the waste generation insights for two different design proposals to determine which option is more sustainable before proceeding to production.

Given that two design proposals are available, when a project manager selects both proposals in the Eco-Impact Metrics feature, then the system should provide a comparative view of waste generation insights for each proposal to facilitate decision-making.

As a designer in the early stages of a project, I want to receive recommendations for minimizing waste based on the waste generation insights output so that I can make informed choices during the design process.

Given waste generation insights have been generated for a design choice, when the designer views these insights, then the system should provide actionable recommendations for strategies to reduce predicted waste outputs.

As a stakeholder, I want to generate a report summarizing the waste generation insights for the selected design to share with the team and enhance collaborative decision-making.

Given that a designer has accessed the waste generation insights, when the designer requests a summary report, then the system should generate a downloadable report outlining waste metrics and recommendations for sustainable design practices.

As an environmental consultant, I want to validate the accuracy of the waste generation predictions created by the Eco-Impact Metrics feature against real-world data from previous projects.

Given historical project data is available, when the environmental consultant compares it with the predicted waste generation outputs from the Eco-Impact Metrics feature, then any discrepancies between predictions and actual data should be within an acceptable range defined by industry standards.

As a designer revising my design choices, I want to see updated waste generation insights in real-time as I make changes to my project to ensure that I am minimizing waste effectively throughout the design process.

Given that a designer is actively modifying design choices, when changes are made, then the waste generation insights should automatically update to reflect the new predicted waste outputs without requiring a page refresh.

Sustainability Benchmarking Tool

User Story: As a designer, I want to benchmark my projects against industry sustainability standards so that I can enhance the eco-friendliness of my designs and stay competitive.
Description: AeroPlan needs a sustainability benchmarking tool that compares project proposals against industry standards and best practices in eco-friendliness. This feature should allow designers to evaluate their work not only based on internal metrics but also in relation to what is considered best-in-class within the industry. By providing users with comparative insights, the tool will encourage innovative design solutions and set higher standards for sustainability across projects.
Acceptance Criteria: User uploads a design proposal to AeroPlan and requests a sustainability assessment to view its eco-impact metrics, including carbon emissions and resource consumption for comparison against industry standards.

Given a design proposal submitted by a user, when the user requests a sustainability assessment, then the Eco-Impact Metrics tool should provide a detailed report outlining carbon emissions, resource consumption, and waste generation, compared against at least three defined industry benchmarks.

Designers review the sustainability benchmarking tool's feedback on their project proposals compared to best practices within the industry.

Given a set of design proposals input into the benchmarking tool, when the user retrieves the comparison results, then the tool should present a clear visual representation (e.g., graphs, charts) illustrating how each proposal measures against industry sustainability benchmarks, highlighting strengths and areas for improvement.

An architectural team discusses design proposals during a team meeting and uses the benchmarking tool to demonstrate the eco-friendliness of their selected designs to stakeholders.

Given a meeting scenario with design proposals being discussed, when the team presents the benchmarking tool’s sustainability metrics, then all stakeholders should be able to access the same data in real-time, ensuring everyone understands the eco-impact and sustainability performance of each proposal presented.

A user wants to save a custom report generated by the sustainability benchmarking tool to reference later.

Given that a sustainability assessment report has been generated, when the user chooses to download/report the custom findings, then the system should allow the report to be saved in a standard format (PDF or Excel) without data loss, and it should be easily retrievable in the user’s dashboard.

Designers want to analyze trends in sustainability over multiple projects within the AeroPlan platform.

Given multiple design proposals evaluated over time, when the user accesses the sustainability benchmarking trends feature, then the tool should provide a comparative analysis displaying changes in average eco-impact metrics (carbon, resources, waste) over the selected time period, with visual aids for better understanding.

A project manager requires a report summarizing the team's sustainability compliance against industry standards for quarterly reviews.

Given a requirement for quarterly reporting, when the project manager requests the summary report from the sustainability benchmarking tool, then the tool should automatically generate a comprehensive report showing overall team compliance and performance metrics related to sustainability, with actionable insights for continuous improvement.

Sustainable Material Explorer

The Sustainable Material Explorer is an interactive database that allows designers to search for and compare eco-friendly materials. Users can filter options based on sustainability criteria such as renewable sources, recyclability, and lifecycle cost analysis. This feature ensures that architects have access to the latest information on sustainable materials, enabling informed selections that support eco-conscious designs and promote resource-efficient construction.

Requirements

Material Search and Filter

User Story: As a designer, I want to search for sustainable materials based on specific criteria so that I can make informed decisions that support eco-friendly design practices.
Description: The Material Search and Filter requirement enables users to efficiently search for eco-friendly materials within the Sustainable Material Explorer database. This functionality will include advanced filtering options based on various sustainability criteria, such as renewable sources, recyclability, and lifecycle costs. By implementing this requirement, designers will have the ability to narrow down material choices quickly and effectively, ensuring that selections meet specific project sustainability goals. This feature plays a crucial role in streamlining the design process and enhancing decision-making by providing relevant material options at the user's fingertips, thereby promoting environmentally responsible design practices.
Acceptance Criteria: User searches for sustainable materials based on specific sustainability criteria.

Given the user has accessed the Sustainable Material Explorer, when the user inputs a search term and applies filters for renewable sources and recyclability, then the displayed results should only include materials that match the specified criteria.

User compares multiple eco-friendly materials side by side.

Given the user has selected multiple materials to compare, when the user accesses the comparison tool, then the system should display a side-by-side comparison including criteria such as renewable sources, recyclability, and lifecycle costs.

User applies multiple filters to refine material search results.

Given the user has applied filters for renewability, recyclability, and lifecycle costs, when the user clicks the 'Apply Filters' button, then the system should refresh the results to only show materials that meet all selected filter criteria.

User views detailed information for a selected sustainable material.

Given a user has clicked on a specific material from the search results, when the detail page is displayed, then it should provide comprehensive information including sustainability certifications, sourcing details, and case studies of the material's use.

User saves a list of preferred materials for future reference.

Given the user has selected materials, when the user clicks the 'Save Favorites' button, then the system should allow the user to create a named list and successfully save the selected materials to it for easy access later.

User searches for materials using keywords related to specific projects or concepts.

Given the user enters keywords into the search bar reflecting their project needs, when the user initiates the search, then the results should display relevant eco-friendly materials that include the keywords in their descriptions or attributes.

User receives suggestions for sustainable materials based on previous searches or selections.

Given the user has previously searched for or selected materials, when the user revisits the search page, then the system should display suggested materials that relate to the user’s past interests, enhancing personalized use.

Material Comparison Tool

User Story: As a designer, I want to compare different sustainable materials so that I can choose the best option for my project based on specific sustainability criteria.
Description: The Material Comparison Tool requirement allows users to select multiple eco-friendly materials and compare them side-by-side based on pre-defined sustainability metrics, such as cost, environmental impact, and availability. This feature is integral to the Sustainable Material Explorer as it empowers designers to evaluate their material options more comprehensively, ultimately leading to better-informed choices in their projects. By visually presenting comparisons in a user-friendly interface, designers can quickly understand the trade-offs associated with different materials, enhancing their ability to select the best options for their specific design needs and project goals.
Acceptance Criteria: User selects multiple sustainable materials for comparison from the Sustainable Material Explorer.

Given the user has accessed the Material Comparison Tool, when they select multiple eco-friendly materials, then they should be able to view a side-by-side comparison table displaying pre-defined sustainability metrics for each selected material.

User applies filters to narrow down material options based on sustainability criteria.

Given the user is using the Material Comparison Tool, when they apply filters for criteria such as renewable sources, recyclability, and lifecycle cost, then the tool should only display materials that meet the specified criteria.

User interacts with the comparison results to evaluate trade-offs among selected materials.

Given the user has selected multiple materials to compare, when they review the comparison results, then they should be able to see a visual representation that highlights trade-offs in cost, environmental impact, and availability between the materials.

User saves the comparison results for future reference.

Given the user has completed a material comparison, when they choose to save the results, then the Material Comparison Tool should allow the user to download or save results in a format that can be easily accessed later, such as PDF or CSV.

User receives suggestions for alternative materials based on their comparisons.

Given the user has compared multiple materials, when they finish the comparison, then the tool should recommend alternative eco-friendly materials that have similar or better sustainability metrics than those compared.

User shares the comparison results with team members via the platform's communication tools.

Given the user has completed the material comparison, when they opt to share the results, then the Material Comparison Tool should provide an option to share the results through the platform's built-in real-time communication features.

Material Information Database

User Story: As a designer, I want to access a comprehensive database of eco-friendly materials so that I can find detailed information to support my material selections.
Description: The Material Information Database requirement involves creating a comprehensive and interactive database that catalogs various eco-friendly materials, including detailed descriptions, sustainability ratings, and manufacturer information. This database will serve as the core component of the Sustainable Material Explorer, providing designers with access to up-to-date and relevant material data. By facilitating an organized repository of materials, this requirement ensures that architects can easily access detailed specifications and sustainability credentials, enabling more responsible sourcing and selection in architectural designs.
Acceptance Criteria: User searches for eco-friendly materials using specific sustainability criteria.

Given the user is on the Sustainable Material Explorer, when they enter specific sustainability criteria in the search filter, then the database should return a list of materials that meet all selected criteria.

User compares multiple eco-friendly materials side by side.

Given the user has selected multiple materials to compare, when they view the comparison section, then the system should display a side-by-side comparison of all selected materials, including descriptions, sustainability ratings, and lifecycle cost analysis.

User accesses detailed descriptions of a selected material.

Given the user has selected a material from the database, when they click on the material's name, then the system should display a detailed page with comprehensive information about the material, including manufacturer details, properties, and sustainability ratings.

User retrieves a list of materials based on renewable sources.

Given the user is using the filtering options, when they select the filter for renewable sources, then the database should display only those materials that are classified as renewable.

User saves a list of favorite materials for future reference.

Given the user has selected materials they prefer, when they click the 'Save to Favorites' button, then the system should successfully save their selections and allow them to access this list from their account at any later time.

User searches for materials with a specific lifecycle cost analysis.

Given the user inputs a maximum budget in the lifecycle cost analysis filter, when the search is executed, then the database should return only those materials that fall within the specified budget range.

User receives notifications about updates to material information.

Given the user has opted in for notifications, when there are updates to any materials they have shown interest in, then the system should send a notification containing the latest information and changes to those materials.

User-Friendly Interface

User Story: As a designer, I want an intuitive interface for the Sustainable Material Explorer so that I can easily navigate and utilize its features without confusion.
Description: The User-Friendly Interface requirement focuses on creating an intuitive and engaging user experience within the Sustainable Material Explorer. This includes designing a clean layout, easy navigation, and responsive design that accommodates various devices. By ensuring that users can interact with the tool efficiently and comfortably, the interface will enhance the overall usability of the platform, encouraging designers to explore and utilize the features of the Sustainable Material Explorer effectively. This requirement is vital for maximizing user adoption and satisfaction, ultimately fostering better sustainable design practices.
Acceptance Criteria: User accesses the Sustainable Material Explorer for the first time and navigates to the materials database without prior instructions.

Given the user has opened the Sustainable Material Explorer for the first time, when they view the landing page, then they should see a clean layout with easy-to-read categories and a prominent search bar above the fold.

User applies multiple filters in the Sustainable Material Explorer to find specific eco-friendly materials relevant to their project.

Given the user is on the materials database page, when they select at least three different sustainability criteria filters, then the displayed materials should update in real-time to reflect only those that meet all selected criteria without page refresh.

User engages with the Sustainable Material Explorer on a mobile device to search for materials while in a meeting.

Given the user accesses the Sustainable Material Explorer on a mobile device, when they navigate through the database, then the interface should adapt responsively, ensuring all features are accessible without horizontal scrolling.

User reviews and compares materials using the Sustainable Material Explorer before making a selection.

Given the user has selected several materials to compare, when they view the comparison interface, then they should see clear distinctions between each material's sustainable features side by side, with visual aids like icons or graphs.

User provides feedback on the user interface of the Sustainable Material Explorer after using it for a week.

Given the user has utilized the Sustainable Material Explorer, when they complete a feedback form regarding their experience, then at least 85% of users should report satisfaction with the ease of navigation and layout clarity.

User searches for a material by entering a keyword in the search bar of the Sustainable Material Explorer.

Given the user is on the main materials page, when they enter a keyword related to sustainable materials into the search bar, then the system should return relevant materials within three seconds, displaying at least five options.

Sustainability Rating System

User Story: As a designer, I want to view sustainability ratings for materials so that I can assess their environmental impact and make better design choices.
Description: The Sustainability Rating System requirement establishes a framework for evaluating and rating materials based on their sustainability. This system will incorporate various metrics, such as renewable sourcing, carbon footprint, and environmental impacts, leading to a clear rating that communicates each material's eco-friendliness. By implementing this rating system, the Sustainable Material Explorer can provide users with clear guidance on the sustainability of different materials, making it easier for designers to prioritize eco-friendly options in their projects. This requirement is crucial for fostering transparency and informed decision-making in sustainable architecture.
Acceptance Criteria: User searches for sustainable materials using the Sustainable Material Explorer and wants to compare the sustainability ratings of various materials to make an informed design decision.

Given the user has input search criteria related to sustainability, When they access the comparison feature, Then the system displays a side-by-side comparison of sustainability ratings for all relevant materials, along with detailed metrics for each.

A designer evaluates a new material for use in a project and wants to see the sustainability rating based on defined criteria such as carbon footprint and recyclability.

Given the material has been added to the Sustainable Material Explorer database, When the user views the material details, Then the sustainability rating and supporting metrics (carbon footprint, recyclability, etc.) are clearly displayed.

The platform needs to update its materials database with new entries that include sustainability ratings, and users should be able to see these updates in real-time.

Given new sustainability ratings for materials have been entered into the system, When the database is updated, Then all users are notified of the changes and the updated ratings can be viewed without delay.

Users wish to filter materials based on minimal environmental impact, specifically by their sustainability ratings, to streamline their design choices.

Given the user sets the filter criteria to show only materials with high sustainability ratings, When they apply the filter, Then the system only displays materials meeting the criteria, ensuring a user-friendly experience.

An architect seeks to present materials selected based on their sustainability ratings to their team during a project review meeting.

Given the architect has selected materials and their sustainability ratings, When they generate a report, Then the report includes a summary of the selected materials with their ratings and environmental impact metrics.

Administrators need a method to update the sustainability metrics and ratings for existing materials in the database to ensure the information remains accurate and relevant.

Given an administrator has access to a material's profile, When they edit the sustainability metrics, Then the changes are saved correctly and reflected in the material’s ratings instantly across the system.

Users want to understand the methodology behind the sustainability ratings to ensure trustworthiness and transparency in their decision-making.

Given the user accesses the Sustainability Rating System information page, When they consult the methodology section, Then the system provides a detailed breakdown of the criteria and metrics used to derive the sustainability ratings.

Energy Simulation Wizard

The Energy Simulation Wizard provides architects with tools to model and simulate the energy consumption of their designs in real-time. By inputting variables such as building orientation, insulation types, and HVAC systems, users can evaluate energy performance and identify areas for improvement. This feature facilitates informed design choices that significantly lower energy use and costs while increasing overall building sustainability.

Requirements

Interactive Energy Input Form

User Story: As an architect, I want to input various design parameters into an interactive form so that I can easily simulate energy consumption and identify areas for efficiency improvements.
Description: The Interactive Energy Input Form allows architects to easily input various design parameters affecting energy consumption, including building orientation, insulation materials, window types, and HVAC systems. This form should provide real-time feedback and suggestions for optimal design choices, creating a user-friendly interface that simplifies the modeling process. Integration with existing design tools will ensure seamless workflow and data flow, encouraging more architects to utilize energy simulation in their projects, thereby improving overall design quality and sustainability.
Acceptance Criteria: Architect navigates to the Interactive Energy Input Form within the AeroPlan platform to input design parameters for a new project.

Given the architect is on the Energy Simulation Wizard page, when they fill out the Interactive Energy Input Form with valid parameters, then the form should successfully save the data and display a confirmation message.

After entering various design parameters, the architect wants to receive immediate feedback on energy efficiency choices.

Given that the architect has input specific variables, when they complete the submission of the Interactive Energy Input Form, then the system should generate real-time feedback and suggestions for optimal energy design choices based on the inputted data.

An architect needs to ensure the Interactive Energy Input Form integrates smoothly with existing design tools in AeroPlan.

Given the architect is using both the Interactive Energy Input Form and the existing design tools, when they input parameters in the form, then the data should automatically update and be accessible in the design tool without requiring additional user action.

While working on the energy simulation, the architect needs to review the effects of different HVAC systems on energy consumption.

Given the architect has selected parameters for different HVAC systems, when they request a simulation, then the system should run the simulation and display the resulting energy consumption metrics within 2 seconds.

An architect wants to view previous inputs and simulations to inform their current design choices.

Given the architect has previously saved inputs in the Interactive Energy Input Form, when they access the saved inputs feature, then all previous inputs should be retrievable and viewable in a clear format.

An architect is testing the form's responsiveness on various devices to ensure usability for all team members.

Given the architect is using different devices (desktop, tablet, mobile), when they access the Interactive Energy Input Form, then the form should be fully functional and responsive on all devices, maintaining all functionalities and display elements.

Real-time Energy Simulation Engine

User Story: As an architect, I want to run real-time energy simulations so that I can instantly see the impact of my design choices on energy consumption.
Description: The Real-time Energy Simulation Engine processes the inputs from the Interactive Energy Input Form to generate immediate simulations of energy consumption for different design scenarios. This feature should leverage AI algorithms to predict energy usage based on user inputs and provide visualizations of the energy performance of various design choices. This functionality will enable architects to make informed decisions quickly, thus enhancing their design process and promoting sustainability.
Acceptance Criteria: User inputs various design parameters into the Energy Simulation Wizard, including building orientation, insulation materials, and HVAC system specifications, and expects an immediate simulation of energy consumption results.

Given the user has filled in all required fields in the Interactive Energy Input Form, when they click 'Simulate', then the Real-time Energy Simulation Engine should return energy consumption results within 5 seconds.

An architect needs to assess the impact of different insulation materials on energy performance and switches the material selection in the simulation.

Given the user selects different insulation types from a predefined list, when they initiate the simulation, then the energy consumption results should update dynamically to reflect changes within 3 seconds.

A design team collaborates remotely and shares simulation results during a video call to discuss energy efficiency improvements based on varying design choices.

Given that the team is using the AeroPlan platform, when one team member initiates a simulation and shares their screen, then all participants should be able to view the results in real-time without lag.

The architect wants to save energy simulation results for later analysis after conducting multiple simulations on different design scenarios.

Given that an architect has completed several simulations, when they select the 'Save Results' option, then the system should store the simulation results in the user's project folder and be easily retrievable upon request.

The system needs to generate visual graphs that depict the energy performance over time based on the simulation inputs for better comprehension of energy dynamics.

Given the simulation is complete, when the user accesses the results, then the interface must present clear visual graphs illustrating energy performance with options to download or share the graphs.

The architect wants to compare the energy performance of two different design scenarios side by side.

Given two design scenarios have been simulated, when the user selects the 'Compare' option, then the system should display a side-by-side comparison of key energy performance metrics for both scenarios.

Sustainability Reports Generator

User Story: As an architect, I want to generate sustainability reports based on my energy simulations so that I can effectively communicate the sustainability impact of my designs to clients and stakeholders.
Description: The Sustainability Reports Generator automates the creation of detailed reports based on the energy simulations performed. These reports should summarize the findings, offer comparisons between different design iterations, and highlight potential areas for improvement. Integration with project management tools will ensure that architects can easily share these reports with stakeholders. This functionality is designed to support architects in presenting their designs’ sustainability credentials effectively, fostering better decision-making and accountability.
Acceptance Criteria: Sustainability Reports Generator generates a report after an energy simulation has been completed by an architect for a specific design iteration.

Given an architect has completed an energy simulation for a design, when they initiate the Sustainability Reports Generator, then a detailed report summarizing the simulation findings should be automatically generated.

Users can access and download the sustainability reports generated by the Sustainability Reports Generator from the AeroPlan platform.

Given a sustainability report has been generated, when the architect navigates to the reports section, then they should see the report listed and be able to download it in PDF format.

The Sustainability Reports Generator allows architects to compare different design iterations in the generated reports.

Given multiple design iterations have been simulated, when the architect uses the Sustainability Reports Generator, then the report should include a comparison table highlighting energy performance across iterations.

The Sustainability Reports can be shared directly with stakeholders through integrated project management tools.

Given a sustainability report has been generated, when the architect selects the option to share the report, then the report should be sent via the integrated project management tool to chosen stakeholders.

The Sustainability Reports Generator highlights specific areas for improvement in energy usage based on simulation data.

Given a sustainability report is generated, when the report is opened, then it should include a section that identifies potential improvements aimed at optimizing energy efficiency.

The Sustainability Reports Generator ensures the data presented is accurate and reflects the inputs used in the energy simulation.

Given an architect requests a sustainability report, when the report is generated, then all data included must accurately reflect the input variables used in the corresponding energy simulation.

User Training Modules

User Story: As a new user, I want access to training modules so that I can learn how to use the Energy Simulation Wizard effectively and improve my design capabilities.
Description: User Training Modules provide comprehensive guidance on using the Energy Simulation Wizard effectively. These modules should include tutorials, best practices, and case studies to enhance user understanding of energy simulation principles and tools. By improving user competency, these training resources will encourage architects to utilize the Energy Simulation Wizard fully, leading to improved design outcomes and increased energy efficiency.
Acceptance Criteria: User Training Modules are utilized by architects during their initial interaction with the Energy Simulation Wizard to learn how to input data and interpret results effectively.

Given an architect is accessing the User Training Modules, when they complete a module, then they should be able to successfully model energy consumption using the Energy Simulation Wizard.

Architects are completing the User Training Modules and are able to provide feedback on their usefulness and comprehensiveness.

Given an architect has completed the User Training Modules, when they fill out a feedback form, then at least 80% of users should rate the training modules as 'Useful' or 'Very Useful.'

After completing the User Training Modules, architects implement the knowledge by successfully simulating energy consumption for a new building design.

Given an architect has completed the User Training Modules, when they perform an energy simulation task, then they should achieve a reduction of at least 15% in projected energy consumption compared to their previous simulations without training.

User Training Modules provide a comprehensive resource for reviewing energy simulation principles after initial training.

Given an architect needs to review energy simulation principles, when they access the User Training Modules’ library, then they should find at least 10 case studies and 5 best practices documented and easily accessible.

Architects are able to access the User Training Modules across different devices seamlessly.

Given an architect is using the User Training Modules, when they switch from a tablet to a laptop, then they should be able to resume where they left off without any data loss.

The effectiveness of the User Training Modules in enhancing user competency is evaluated post-training.

Given an architect has completed the User Training Modules, when they take a competency assessment, then they should score at least 85% on questions related to the Energy Simulation Wizard.

The User Training Modules are updated based on feedback from architects to remain relevant and effective.

Given user feedback has been collected on the User Training Modules, when the modules are reviewed for updates, then at least 20% of feedback suggestions should be incorporated into the next version release.

Feedback and Improvement System

User Story: As an architect using the Energy Simulation Wizard, I want to provide feedback on my experience so that I can contribute to the ongoing improvement of the tool and ensure it meets my needs.
Description: The Feedback and Improvement System enables users to provide feedback on the Energy Simulation Wizard’s functionalities, usability, and features. This system should incorporate mechanisms for gathering user suggestions and tracking improvement actions, fostering a user-driven development approach. By addressing user feedback regularly, the product can evolve based on actual user needs, ensuring that it remains relevant and valuable in the architectural field.
Acceptance Criteria: User submits feedback on the Energy Simulation Wizard through the feedback form.

Given a user has access to the Energy Simulation Wizard, when they fill out the feedback form and submit it, then the feedback should be recorded in the system and a confirmation message should be displayed.

Administrators review user feedback for actionable insights.

Given that feedback has been submitted by users, when an administrator accesses the feedback dashboard, then they should see a list of all feedback submitted along with their statuses (reviewed, addressed, etc.).

Users receive updates on the status of their feedback.

Given a user has submitted feedback, when the feedback is reviewed and a decision is made, then the user should receive an email notification detailing the status and any actions taken based on their feedback.

The system allows users to suggest new features for the Energy Simulation Wizard.

Given a user is using the Energy Simulation Wizard, when they navigate to the suggestions section and submit a new feature request, then the system should log the suggestion and notify the user that it has been received.

The improvement tracking system updates based on user feedback.

Given that user feedback has been addressed, when an administrator updates the feedback status to 'resolved,' then the system should automatically log this action and reflect the changes in the improvement tracking dashboard.

Users can search the feedback and improvement history.

Given users want to understand past improvements, when they use the search feature in the feedback history, then they should be able to find entries based on keywords, dates, or user ID.

Analytics dashboard displays feedback trends over time.

Given that feedback has been submitted across different periods, when an administrator views the analytics dashboard, then they should see visual representations (graphs) of feedback volume, types, and resolutions over time.

Energy Performance Dashboard

User Story: As an architect, I want to access a visual dashboard showing energy performance metrics so that I can easily assess the impact of my design decisions on sustainability goals.
Description: The Energy Performance Dashboard will visually represent the energy consumption metrics derived from the simulations. This dashboard should showcase key performance indicators (KPIs) such as energy cost savings, carbon footprint reduction, and efficiency ratings. By providing a clear overview of energy performance, architects can use this dashboard to make better-informed decisions and demonstrate design effectiveness to clients and stakeholders, promoting the value of sustainable architecture.
Acceptance Criteria: Energy Performance Dashboard displays real-time energy consumption metrics for a recent project submission by an architect.

Given that the architect logs into the AeroPlan platform and selects the Energy Performance Dashboard, When the project data is retrieved, Then the dashboard should display the total energy consumption, cost savings, carbon footprint reduction, and efficiency ratings in a visually clear manner.

The Energy Performance Dashboard allows users to input different design variables and see updated metrics.

Given that the user selects various input parameters for building design, When the user clicks 'Simulate', Then the dashboard should refresh and show adjusted energy consumption metrics based on the new inputs without errors.

Architects can compare performance metrics across multiple design scenarios using the dashboard.

Given that the architect has saved multiple energy simulations, When the architect selects the 'Compare' feature in the dashboard, Then the dashboard should display a side-by-side comparison of all selected designs across key performance indicators.

The Energy Performance Dashboard integrates user feedback to enhance its visualization of data.

Given that users provide feedback on the dashboard's usability, When the development team implements improvements based on this feedback, Then the dashboard should reflect a user-friendly interface update as measured by a 20% increase in user satisfaction scores in follow-up surveys.

Energy Performance Dashboard is accessible and functional on various devices, including tablets and mobile phones.

Given that a user accesses the AeroPlan platform on a tablet, When the user selects the Energy Performance Dashboard, Then the dashboard should load within 5 seconds and maintain all functionality as it does on a desktop version.

The Energy Performance Dashboard generates downloadable reports for clients and stakeholders.

Given that the architect selects the 'Download Report' option, When the report generation is complete, Then the dashboard should provide a downloadable PDF that includes a summary of energy consumption metrics and visual graphs.

Carbon Reduction Pathways

This feature outlines actionable pathways for reducing carbon emissions associated with design projects, offering tailored recommendations based on specific project characteristics and goals. Users can select from proposed strategies, such as optimizing building orientation or upgrading to energy-efficient systems. By promoting a clearer understanding of potential carbon reductions, this tool helps designers align their projects with global climate goals.

Requirements

User Dashboard for Carbon Strategies

User Story: As a designer, I want a personalized dashboard for tracking carbon reduction strategies so that I can easily see the impact of my design decisions on sustainability and make informed choices that align with climate goals.
Description: This requirement focuses on creating an intuitive user dashboard that aggregates various carbon reduction strategies personalized to each project. The dashboard will display metrics related to potential carbon savings, visual representations of strategies, and recommend actions tailored to the project's specifics. This will enhance user experience by allowing designers to track their project's sustainability performance over time, facilitating data-driven decision-making to align with global carbon reduction goals. Integration with real-time data sources and previous project metrics will provide a comprehensive overview, making the tool more effective and empowering designers to make informed choices easily.
Acceptance Criteria: User accesses the Carbon Strategies dashboard upon logging into the AeroPlan platform to review and select strategies tailored to their current project.

Given the user is logged in, when the user selects the 'Carbon Strategies' dashboard from the main menu, then the dashboard displays a summary of available carbon reduction strategies, metrics of potential carbon savings, and a visual representation of each strategy.

User navigates through various carbon reduction strategies on the dashboard to understand their impact on the sustainability performance of their project.

Given the user is on the Carbon Strategies dashboard, when the user clicks on a specific strategy, then detailed information including estimated carbon savings and implementation steps should appear, allowing users to make informed decisions.

User wants to track their project's sustainability performance over time and compare it against previous projects.

Given the user is on the dashboard, when the user selects the 'Performance Over Time' feature, then the dashboard displays a timeline chart showing the carbon savings of the current project alongside historical data from prior projects.

User integrates real-time data sources to view live updates on their project's carbon emissions and related metrics.

Given the user has set up real-time data connections, when the user refreshes the dashboard, then the displayed metrics should update accurately in real-time, reflecting the most current data available.

User selects various carbon reduction strategies to create a personalized action plan for their project.

Given the user has reviewed multiple strategies, when the user selects and saves their preferred strategies, then the system should generate an action plan that outlines the selected strategies and next steps in PDF format.

User seeks to obtain feedback on the effectiveness of chosen carbon reduction strategies after implementation.

Given the user has implemented the selected strategies, when the user visits the 'Impact Assessment' section of the dashboard, then the system should provide a report outlining the effectiveness of the strategies based on updated carbon metrics.

User requires guidance on optimizing building orientation for carbon reduction.

Given the user is on the dashboard, when the user searches for optimization strategies related to building orientation, then the system provides specific recommendations and examples tailored to the user's project attributes.

Strategy Recommendation Engine

User Story: As a project manager, I want an intelligent recommendation engine that suggests carbon reduction strategies based on my project data so that I can efficiently implement solutions that align with sustainability goals and improve project outcomes.
Description: This requirement involves developing an AI-driven recommendation engine that analyzes project data, historical performance, and up-to-date climate guidelines to suggest tailored carbon reduction strategies. The engine will provide users with options like optimizing building orientation, suggesting energy-efficient materials, and identifying cost-effective upgrades. Its ability to learn from user feedback and previous project success will continuously refine its suggestions, enhancing its relevance and effectiveness over time. The feature is critical for helping design teams implement actionable and impactful strategies, fostering a deeper commitment to sustainability.
Acceptance Criteria: User initiates a project in AeroPlan and inputs the relevant design specifications and goals, including building type, location, and sustainability targets.

Given a user inputs project specifications, when the Strategy Recommendation Engine processes the data, then it provides a list of at least five tailored carbon reduction strategies based on the input criteria.

A user selects a recommended strategy from the list provided by the Strategy Recommendation Engine and applies it to their design project.

Given the user selects a strategy, when they apply it to their project, then the system updates the project projection to reflect the expected carbon reduction impact of the selected strategy.

Users provide feedback on the effectiveness of the implemented carbon reduction strategies in their projects after a specified period.

Given that a user has implemented a strategy, when they submit feedback through the system, then the Strategy Recommendation Engine adjusts future recommendations based on this feedback to improve relevance and effectiveness.

A user accesses the historical performance data of similar projects to understand the effectiveness of different carbon reduction strategies.

Given a user requests historical data, when the system retrieves data, then it displays a comparitive analysis of past projects and their associated carbon reduction strategies and results.

When a user selects a building orientation strategy, the system provides a visualization that showcases how this change could impact energy consumption.

Given a user selects the building orientation strategy, when the visualization loads, then it displays a visual representation of the energy consumption before and after the suggested orientation change.

The user wants to understand the potential cost implications of implementing suggested energy-efficient upgrades.

Given the user queries for cost implications, when the Strategy Recommendation Engine provides a cost analysis, then it includes estimated costs, potential savings, and payback periods for each recommended upgrade.

Carbon Metrics Integration

User Story: As a sustainability officer, I want integrated carbon metrics in the design tools so that I can assess the environmental impact of our project decisions and report on our sustainability efforts accurately.
Description: This requirement encompasses the integration of robust carbon metrics into the AeroPlan platform, allowing users to assess and quantify the carbon emissions of their design decisions. By providing a clear calculation of emissions reductions from various strategies, users will be better equipped to understand the implications of their choices in real time. This feature must interface with existing design tools and frameworks, allowing for seamless workflow integration and ensuring that it enhances collaboration without disrupting the creative process. It aims to improve transparency and accountability for design teams regarding their environmental footprint.
Acceptance Criteria: Users can access carbon metrics integration from the main dashboard after loading a project.

Given a user is on the main dashboard, when they load a design project, then the carbon metrics integration option should be visible and accessible without errors.

When users select specific design strategies, they should see corresponding carbon emission impact metrics.

Given a user has selected a design strategy, when they click on the carbon metrics integration, then the system must display the estimated carbon emissions reduction associated with that strategy in real-time.

Collaboration among team members using the carbon metrics should be smooth and intuitive.

Given multiple users are working on a design project, when one user updates the carbon metrics, then all users should be able to see that update reflected in their dashboards within 5 seconds.

The integration of carbon metrics must function alongside existing design tools in the AeroPlan platform.

Given a user is utilizing a design tool, when they request carbon metrics for their current design, then the metrics should be accurately calculated and displayed without errors.

Users can generate a report detailing the carbon reductions associated with their project choices.

Given a user has finalized their project design, when they request a carbon emission report, then the system should generate a downloadable report summarizing all strategies and their respective carbon impact.

Users receive notifications about significant carbon metrics changes during real-time collaboration.

Given that changes are made to design strategies by any team member, when the carbon metrics are impacted significantly, then all users should receive a notification regarding this change within 2 minutes.

User Feedback Mechanism

User Story: As a user, I want to provide feedback on the carbon reduction strategies so that I can contribute to improving the platform's recommendations based on my real-world experiences and challenges.
Description: This requirement involves creating a user feedback mechanism that allows designers to share their experiences and insights about the carbon reduction strategies suggested by the platform. The feedback loop will help refine the existing strategies and improve the recommendation engine by incorporating real-world data and perspectives from users. By encouraging collaboration and knowledge-sharing, this feature will ensure continuous improvement of the carbon reduction pathways, leading to more effective and relevant suggestions over time. It is essential for fostering a user-centered approach and enhancing the overall product value.
Acceptance Criteria: User submits feedback on a suggested carbon reduction strategy after applying it to a design project.

Given a user is logged into AeroPlan, When they access the feedback section after adopting a carbon reduction strategy, Then they can successfully submit their experience and rating with the strategy.

System aggregates user feedback data for analysis and display.

Given multiple users have submitted feedback on various strategies, When the system integrates the feedback, Then it generates a summary report showing average ratings and common themes for each carbon reduction strategy.

Users receive notifications about updates based on their feedback.

Given a user has provided feedback on a particular strategy, When improvements or changes are made to that strategy, Then the user receives a notification informing them of these updates.

Feedback submission requires completion of a questionnaire.

Given a user wants to submit feedback, When they access the feedback form, Then they must complete all required fields (rating, comments) before submission is allowed.

Feedback mechanism is accessible on all devices.

Given a user accesses AeroPlan from a desktop, tablet, or mobile device, When they navigate to the feedback section, Then the feedback form displays correctly and is functional across all platforms.

Users can view previous feedback submissions for reference.

Given a user is logged in, When they navigate to their profile, Then they can see a history of their past feedback submissions along with the status of those comments.

System utilizes collected feedback to adjust recommendations for users.

Given a range of feedback submissions have been collected for carbon reduction strategies, When the recommendation engine updates, Then it reflects changes based on the most common user preferences and feedback trends.

Collaboration Tools for Design Teams

User Story: As a design team member, I want collaboration tools that allow us to share insights on carbon reduction strategies so that we can work together more effectively towards achieving our sustainability goals.
Description: This requirement focuses on developing collaboration tools that enable design teams to share insights and strategies regarding carbon reduction pathways. Features like shared workspaces, comment functionalities, and project notes will allow team members to engage actively in discussions about sustainability strategies. By facilitating better communication and collaboration, this enhancement will increase the effectiveness of the carbon reduction features, promote innovative ideas, and align team efforts towards a common sustainability objective. Integration within the existing project management workflows is essential to maintain a user-friendly experience.
Acceptance Criteria: Design team members are collaborating on a sustainable architecture project, using the AeroPlan platform to discuss and implement carbon reduction strategies in real-time during their virtual meetings.

Given a shared workspace is created for the project, when team members access the workspace, then they must be able to view and comment on the proposed carbon reduction strategies without any technical issues.

Project managers require a summary of the collaboration activity related to the carbon reduction pathways to evaluate team engagement and input effectiveness.

Given the collaboration tools have been utilized, when the project manager requests a summary report, then the report must include all comments made within the past week and highlight the most discussed strategies.

The design team needs to switch between multiple projects while maintaining access to specific discussion threads and notes about carbon reduction strategies.

Given that multiple projects are open, when team members navigate between them, then they must be able to quickly access their previous comments and project notes without losing context or information.

A new team member joins the design project mid-way and needs to catch up on the discussions around carbon reduction strategies made prior to their arrival.

Given a new team member has been added to the workspace, when they access the carbon reduction discussion section, then they must be able to see an organized history of previous comments and notes related to the strategies discussed.

Design teams work across different time zones and need to ensure that asynchronous communication regarding sustainability strategies is effective and clear.

Given team members post comments at different times, when a comment is added to the discussion thread, then it must automatically notify all team members about the new comment for prompt responses and follow-ups despite time zone differences.

The AeroPlan platform integrates with existing project management tools used by design teams to streamline workflows during discussions on sustainability.

Given integration with project management tools has been completed, when design teams utilize collaboration tools in AeroPlan, then they must be able to see and reference relevant project timelines and tasks linked to their comments and suggestions.

Customized Reporting for Carbon Impact

User Story: As a team leader, I want customized reporting features for carbon impact so that I can clearly present our sustainability achievements to clients and stakeholders, demonstrating our commitment to environmentally responsible design practices.
Description: This requirement will create a customizable reporting feature that allows users to generate detailed reports on carbon emissions and reductions achieved throughout the design process. Users can tailor the reports to highlight specific strategies, timelines, and project impacts, aiding in both internal and external communication of sustainability outcomes. The ability to export reports in various formats (PDF, Excel, etc.) will enhance usability, making this feature crucial for tracking progress and showcasing commitment to climate goals during stakeholder presentations or to government agencies.
Acceptance Criteria: User generates a customizable report on carbon emissions after completing a design project.

Given the user has completed a design project and navigated to the reporting feature, when they select report customization options such as timeframe and strategies, then the system generates a report that reflects the selected criteria and accurately displays carbon emissions data.

User exports a detailed carbon impact report in various formats.

Given the user has customized a report on carbon emissions, when they choose to export the report, then the system allows export in at least two formats (e.g., PDF, Excel) and successfully generates files that maintain the integrity of the report data.

User reviews the carbon impact report for accuracy and completeness.

Given the user has generated a carbon impact report, when they review the report, then the report must include all selected strategies, ensure that emissions calculations are accurate, and reflect the specified timeline without errors.

User shares the carbon impact report with external stakeholders.

Given the user has successfully exported the carbon impact report, when they send the report to stakeholders, then recipients must be able to open and view the report without formatting issues on different devices.

User updates report parameters to reflect new project goals.

Given the user has an existing report, when they update the parameters such as project goals or strategies, then the system must allow changes and regenerate the report reflecting the updated criteria with accurate data.

User accesses a predefined template for common carbon reduction strategies in reporting.

Given the user is on the reporting feature, when they select a template for carbon reduction strategies, then the system must provide a list of commonly used strategies, allowing the user to easily customize their report.

Green Building Certification Toolkit

The Green Building Certification Toolkit guides users through the requirements and processes for obtaining certifications like LEED or BREEAM. This feature includes a checklist of criteria, submission templates, and tracking capabilities to ensure projects meet sustainability standards. By facilitating certification procurement, it enhances project credibility and demonstrates commitment to sustainable practices.

Requirements

Certification Checklist Creator

User Story: As an architect, I want a customizable checklist for green building certification requirements so that my team can systematically address each criterion and stay organized throughout the certification process.
Description: The Certification Checklist Creator provides users with a dynamic, customizable checklist tailored to specific green building certification requirements such as LEED or BREEAM. It allows users to break down the certification processes into manageable tasks, ensuring that all necessary criteria are addressed throughout the project lifecycle. The checklist will enable team members to track their progress in real-time, ensuring accountability and enhancing collaboration. This feature integrates smoothly with AeroPlan's project management tools, creating a seamless experience that enhances the clarity and efficiency of achieving sustainability certifications.
Acceptance Criteria: User creates a new certification checklist for a project requiring LEED certification.

Given the user is logged into AeroPlan, When they select 'Create New Checklist', Then a customizable checklist template for LEED certification should be displayed, allowing users to edit and add tasks as needed.

User interacts with the certification checklist to mark tasks as completed.

Given the user has a checklist with active tasks, When they check a task as completed, Then the task should be marked as done and removed from the active task view, updating the progress percentage in real-time.

User generates a report of their completed tasks from the certification checklist.

Given the user has completed several tasks in the checklist, When they select 'Generate Report', Then a summary report should be produced showing all completed tasks along with dates and comments, downloadable in PDF format.

User accesses the checklist from a mobile device during a project review.

Given the user is viewing their checklist on a mobile device, When they navigate to the checklist section, Then the checklist should display responsively, allowing users to check/uncheck tasks without loss of functionality.

User shares their certification checklist with team members.

Given the user has created a checklist, When they click on 'Share', Then they should be able to enter email addresses of team members and send a link that allows those members to view the checklist in read-only mode.

User integrates the certification checklist with other project management tools in AeroPlan.

Given the user has multiple project management tools active, When they create a checklist, Then the checklist should sync with tools like task assignments, deadlines, and progress tracking, ensuring alignment across platforms.

User receives notifications for upcoming deadlines related to certification tasks.

Given the user has set due dates for checklist tasks, When a task is nearing its due date, Then the user should receive a notification via email and within the AeroPlan dashboard alerting them to the upcoming deadline.

Submission Template Generator

User Story: As a project manager, I want to access submission templates for certification documents so that I can ensure all required information is submitted correctly and efficiently.
Description: The Submission Template Generator offers a suite of pre-designed templates that users can customize to submit documentation required for green building certifications. This feature streamlines the submission process by providing structured templates that align with various certification bodies' standards. By simplifying documentation preparation, this will minimize errors and reduce the time spent on submissions. Moreover, integration with document management tools in AeroPlan ensures all submission documents are easily accessible, promoting efficiency and enhancing user experience.
Acceptance Criteria: Submission Template Generation for LEED Certification Requirement.

Given a user accesses the Submission Template Generator, when they select a template for LEED certification, then the system should provide an editable template that contains all required fields as per LEED standards.

Integration with Document Management Tools

Given a user has customized a template using the Submission Template Generator, when they save the document, then it should be automatically uploaded to the designated document management tool within AeroPlan.

User Customization of Submission Templates

Given a user selects a template from the Submission Template Generator, when they input custom data into the template, then the template should successfully save all user input without data loss or formatting errors.

Template Accessibility and Usability

Given a project manager uses the Submission Template Generator, when they navigate through the available templates, then they should find templates organized by certification type with clear titles and descriptions for each template.

Submission Template Feedback Mechanism

Given a user submits a document generated from the Submission Template Generator, when the document is submitted, then they should receive a confirmation notification indicating successful submission along with any errors or warnings, if applicable.

Tracking Submission Progress and Compliance Status

Given a user is utilizing the Submission Template Generator, when they complete a submission, then they should be able to view the status of their submission in a tracking dashboard that reflects real-time updates and compliance with certification requirements.

User Training and Documentation Availability

Given the introduction of the Submission Template Generator, when users access the help documentation, then they should find comprehensive guides and tutorials on how to use the template generator effectively.

Real-Time Progress Tracker

User Story: As a team member, I want to see the real-time status of our certification tasks so that I can manage my time effectively and ensure we meet all deadlines.
Description: The Real-Time Progress Tracker monitors and displays the ongoing status of certification tasks in a visual format, allowing users to quickly see what has been completed, what is pending, and any overdue items. This functionality will enhance transparency and accountability among team members, fostering a collaborative environment where everyone is informed. Additionally, the tracker will send notifications and reminders for upcoming deadlines, helping users stay on schedule. Integration with AeroPlan's communication tools will enable team discussions around specific tasks, enhancing project cohesiveness.
Acceptance Criteria: User accesses the Real-Time Progress Tracker to view the status of certification tasks during a team meeting.

Given a user is logged into AeroPlan, when they navigate to the Real-Time Progress Tracker, then they should see a visually updated dashboard displaying completed, pending, and overdue certification tasks with accurate percentages.

A team member updates the status of a certification task to completed in the Real-Time Progress Tracker.

Given a user marks a task as completed, then the task should visually disappear from the pending list and move to the completed section within 10 seconds, ensuring real-time updates are reflected across all user sessions.

A user receives a notification for an upcoming deadline related to a certification task.

Given a user has set a deadline for a task, when the deadline is 24 hours away, then the user should receive an email and in-app notification reminding them of the upcoming deadline.

The Real-Time Progress Tracker integrates with AeroPlan's communication tools for team discussions on certification tasks.

Given a user selects a certification task, when they choose the option to discuss, then a chat window should open linked to the task, allowing team members to comment and tag each other, promoting collaborative discussion.

A user wants to filter the certification tasks displayed in the Real-Time Progress Tracker by status.

Given a user is on the Real-Time Progress Tracker, when they select a filter for completed tasks, then only tasks marked as completed should be visible, enabling focused monitoring of those items.

A team lead reviews the overall progress of all certification tasks for a project using the progress tracker.

Given the team lead accesses the Real-Time Progress Tracker, when they view the overall progress percentage for all certification tasks, then it should accurately reflect the combined completion status of all tasks in a clear visual format (such as a pie chart or bar graph).

Sustainability Resource Library

User Story: As a designer, I want access to a resource library on green building practices so that I can enhance my understanding and application of sustainability standards in my projects.
Description: The Sustainability Resource Library is a comprehensive repository of educational materials, guides, and best practices related to green building certifications. This feature empowers users to access critical knowledge and insights that support their certification efforts. It includes case studies, links to industry resources, and updates on certification standards and regulations. By providing this valuable content, AeroPlan enhances its role as a facilitator of sustainable architecture practices, enabling teams to make informed decisions backed by the latest information in the field.
Acceptance Criteria: Accessing the Sustainability Resource Library from the dashboard.

Given the user is logged into the AeroPlan platform, when they navigate to the Sustainability Resource Library section, then they should see a list of available educational materials, guides, and best practices.

Searching for specific certification resources within the Sustainability Resource Library.

Given the user is in the Sustainability Resource Library, when they enter a keyword related to green building certifications in the search bar, then the system should return relevant materials and resources that match the keyword.

Downloading a case study from the Sustainability Resource Library.

Given the user has found a case study they want to download, when they click on the download button, then the case study file should be downloaded without errors and in the correct format.

Tracking updates on certification standards and regulations.

Given the user navigates to the updates section of the Sustainability Resource Library, when they select 'Certification Updates', then they should see the latest changes to standards and regulations relevant to LEED and BREEAM certifications displayed in a clear format.

User feedback submission on the utility of resources in the Sustainability Resource Library.

Given the user has accessed educational materials, when they submit feedback through the feedback form, then the feedback should be successfully recorded, and a confirmation message should be displayed to the user.

Accessing external resource links provided in the Sustainability Resource Library.

Given the user is viewing a resource document with external links, when they click on an external link, then the corresponding webpage should open in a new tab without breaking the current session in the AeroPlan platform.

Team Collaboration Forum

User Story: As a team member, I want to collaborate with my colleagues in a forum about green certifications so that we can share knowledge and support each other in achieving our project goals.
Description: The Team Collaboration Forum is a dedicated space within AeroPlan where team members can discuss sustainability practices and share insights related to green certification projects. This feature will promote knowledge sharing and collaboration, allowing users to post questions, share tips, and discuss challenges they face during the certification process. By fostering a community-driven approach to project management, AeroPlan encourages innovation and teamwork, enhancing overall project outcomes and efficiency.
Acceptance Criteria: User accesses the Team Collaboration Forum to inquire about specific LEED certification requirements related to energy efficiency.

Given that the user has logged into AeroPlan and navigated to the Team Collaboration Forum, when the user posts a question about LEED certification energy efficiency requirements, then the post should be visible to all forum members and notifications should be sent to relevant members who follow the topic.

A user responds to a query in the Team Collaboration Forum regarding sustainable material options for green building projects.

Given that a question has been posted in the Team Collaboration Forum about sustainable material options, when a user submits a response, then the response should appear directly under the original post with a timestamp, and the original poster should receive a notification of the reply.

A team member shares a successful case study of a green certification project in the forum.

Given that the user is in the Team Collaboration Forum, when they share a case study post detailing their successful green certification project, then the post should include a title, a description, images, and tags related to sustainability, and be categorized under case studies for easy reference.

A user wants to track ongoing discussions in the Team Collaboration Forum on sustainable practices.

Given that a user is using the Team Collaboration Forum, when they follow a specific thread, then they should receive email notifications for all new replies and updates on that thread until they choose to unfollow it.

A forum member votes on a helpful response provided by another user.

Given that a user can view responses to a forum question, when they click on a 'thumbs up' icon beside a helpful response, then the vote should be tallied, and the total vote count should be updated in real time next to the response.

An admin manages posts in the Team Collaboration Forum to remove non-relevant content.

Given that the admin has access to the Team Collaboration Forum, when a post is flagged by users for being irrelevant or inappropriate, then the admin should be able to review the post and either approve it for visibility or delete it from the forum with a confirmation prompt.

Lifecycle Impact Analysis

Lifecycle Impact Analysis evaluates the long-term effects of design choices on sustainability, from material extraction through product use to end-of-life disposal. By providing insights into overall environmental impact over the lifespan of projects, this feature assists designers in selecting options that minimize adverse effects and maximize longevity, ensuring a holistic approach to eco-friendly architecture.

Requirements

Comprehensive Sustainability Metrics

User Story: As a designer, I want to access detailed sustainability metrics for my projects so that I can make informed decisions that minimize environmental impact.
Description: This requirement focuses on providing detailed metrics for various sustainability factors associated with design choices. It will analyze environmental impacts related to material sourcing, energy usage, and waste management throughout the lifecycle of the project. By integrating real-time data and benchmarking against industry standards, this feature will enable architects to make informed decisions that align with eco-friendly practices. The expected outcome is to empower designers with extensive insights that encourage environmentally responsible choices and aid in achieving sustainability certifications.
Acceptance Criteria: User accesses the Comprehensive Sustainability Metrics feature within the AeroPlan platform to assess the environmental impact of their design choices before finalizing project materials.

Given a user has completed a design and accesses the Comprehensive Sustainability Metrics feature, when they input their material choices, then the platform should display real-time sustainability metrics including CO2 emissions, energy consumption, and waste generation related to those materials.

An architecture team collaborates on a project and uses the Comprehensive Sustainability Metrics to benchmark their design decisions against industry standards for sustainability.

Given a team is working on a collaborative project and uses the benchmarking tool, when they select their design criteria, then the platform should provide a comparison of their metrics against at least three relevant industry standards for sustainability certification.

A designer evaluates multiple material options for a project using the Comprehensive Sustainability Metrics to determine which option minimizes environmental impact.

Given a designer is evaluating material options, when they analyze two or more materials side by side within the Comprehensive Sustainability Metrics, then the system should clearly show differences in sustainability metrics such as recyclability and lifecycle emissions.

Admin users need to generate reports based on the Comprehensive Sustainability Metrics input by various projects to assess overall environmental impact trends across completed designs.

Given an admin user is on the reporting dashboard, when they request a report based on the collected sustainability metrics over the last quarter, then the system should generate a comprehensive report summarizing the data, including visual graphs and key insights regarding sustainability trends.

A designer seeks to ensure that their design aligns with specific sustainability certification requirements using the Comprehensive Sustainability Metrics feature.

Given a user is preparing for a sustainability certification application, when they input their project parameters into the Comprehensive Sustainability Metrics, then the system should advise on compliance with at least three major sustainability certification criteria and suggest necessary adjustments to meet those standards.

Material Lifecycle Analysis Tool

User Story: As a project manager, I want a material lifecycle analysis tool so that I can choose sustainable materials that reduce the overall environmental impact of our designs.
Description: This requirement introduces a tool that evaluates the lifecycle of different materials used in designs, from extraction to disposal. It will assess factors such as carbon footprint, recyclability, and environmental hazards, providing a clear comparison of materials. By enabling designers to visualize the sustainability traits of each option, this tool encourages selecting materials that maximize longevity and minimize adverse effects, ultimately promoting a more sustainable design process.
Acceptance Criteria: Material Lifecycle Analysis Tool allows designers to select and compare multiple materials based on their lifecycle impacts during the initial design phase.

Given the user has selected multiple materials, When the user accesses the Material Lifecycle Analysis Tool, Then they should see a comparative analysis including carbon footprint, recyclability, and environmental hazards for each selected material.

Designers use the Material Lifecycle Analysis Tool during project review meetings to present sustainable material choices to stakeholders.

Given the designer is preparing for a project review meeting, When they generate the lifecycle analysis report, Then the report should include visual comparisons, highlighting the sustainability traits of the selected materials and recommendations for optimal choices.

The tool is utilized to assist in compliance with sustainability regulations as part of project documentation.

Given the Material Lifecycle Analysis Tool has been used on a project, When the documentation is generated, Then it should automatically include an executive summary of materials used, their lifecycle impacts, and compliance with sustainability regulations.

Designers are using the tool to conduct ad-hoc analyses for unexpected design changes that involve material selection.

Given the user has made a change to the materials in the design, When they request a new lifecycle analysis, Then the tool should provide updated results within 5 seconds for effective decision-making.

The Material Lifecycle Analysis Tool is integrated into the existing AeroPlan platform workflow without disruptions to user experience.

Given the user is logged into AeroPlan, When they navigate to the Material Lifecycle Analysis Tool, Then the transition should be seamless and not require additional logins or manual configurations to access the tool's features.

Users engage with the Material Lifecycle Analysis Tool to generate reports on past projects for retrospective evaluations.

Given the user selects a completed project, When they generate a lifecycle analysis report, Then the tool should provide historical data comparing the selected materials' impacts and lessons learned for future projects.

The tool provides real-time visual feedback on the sustainability impacts of materials as users adjust their selections in the design interface.

Given the user is adjusting material choices in real-time, When they modify a material selection, Then the Material Lifecycle Analysis Tool should dynamically update the sustainability metrics displayed within 2 seconds.

User-friendly Impact Dashboard

User Story: As a user, I want a simple dashboard to visualize lifecycle impact data so that I can easily compare the sustainability of different design choices.
Description: This requirement involves creating a user-friendly dashboard that consolidates all lifecycle impact data in an easily digestible format. It will include visualizations, quick summaries of key metrics, and comparisons of different design choices, making it simple for designers to evaluate their options at a glance. By enhancing accessibility to complex data, this dashboard will facilitate informed decision-making and improve the efficiency of the design process while maintaining a focus on sustainability.
Acceptance Criteria: User accesses the Impact Dashboard to evaluate the environmental effects of three different material options for their architectural design.

Given the user has selected three material options, when they view the Impact Dashboard, then they should see a comparison chart displaying key environmental metrics for each material choice (emissions, longevity, recyclability) clearly labeled.

A designer uses the Impact Dashboard to review the lifecycle impact of their project design decisions during a team meeting.

Given the designer has populated the dashboard with their project data, when they present in a meeting, then the dashboard should allow for real-time updates and reflect changes instantly as they modify material selections.

The design team needs to quickly summarize the lifecycle impact of their architectural design to stakeholders.

Given the data is populated in the Impact Dashboard, when the user selects 'Summary View', then they should see a concise overview containing key metrics such as total emissions and cost effectiveness displayed prominently.

A user wishes to analyze long-term sustainability for multiple design choices of a central component.

Given the user selects multiple design choices, when they utilize the dashboard, then they should see a side-by-side comparison that highlights significant differences in lifecycle impacts for each choice, clearly indicating which option ranks as more sustainable.

A user needs to understand how changes in design affect sustainability metrics over time.

Given the user has accessed the Impact Dashboard, when they adjust the project timeline, then the dashboard should update all relevant lifecycle impact metrics dynamically, illustrating the impact of those changes on overall sustainability.

A team member wants to share the Impact Dashboard insights with external stakeholders via a report.

Given the Impact Dashboard is populated with data, when the user selects the 'Export Report' function, then they should receive a formatted PDF report summarizing the key findings and visualizations displayed on the dashboard.

Real-time Collaboration on Sustainability Choices

User Story: As a team member, I want a platform to collaborate in real-time on sustainability choices so that we can leverage collective insights and make better decisions together.
Description: This requirement focuses on enabling real-time collaboration among team members regarding sustainability choices in design projects. It will allow users to share insights, discuss metrics, and collaboratively evaluate the implications of different materials and design decisions. Integrating communication tools with the lifecycle impact analysis features, this capability ensures that sustainable practices are a collective effort, optimizing outcomes and leveraging diverse perspectives.
Acceptance Criteria: Real-time discussion among team members about material sustainability during a virtual design meeting.

Given a design project in progress, when a team member initiates a discussion on material sustainability, then all participants can view the lifecycle impact analysis data and provide input in real-time.

Team members collaboratively evaluate different material options and their sustainability impacts using the integrated tools on the platform.

Given a selection of materials, when team members access the material comparison feature, then the lifecycle impact metrics for each option should be displayed, allowing for informed decision-making.

A design team shares sustainability insights and comments on design choices through integrated messaging tools available in AeroPlan.

Given an ongoing design project, when a team member shares insights via the integrated messaging tool, then all team members should receive notifications and be able to respond within the communication thread.

Project managers monitor the sustainability discussions for compliance with eco-friendly design standards.

Given an active project, when project managers access the collaboration logs, then they should see a complete history of discussions related to sustainability choices, including timestamps and participant contributions.

Designers review the impact of their collaborative choices on the final project sustainability score before project submission.

Given the completed discussions on sustainability, when the team submits the project for review, then the final sustainability score should reflect all previously evaluated metrics and choices made during collaborative sessions.

Team members generate reports on sustainability discussions and choices made during project development.

Given the completion of a project, when team members request a sustainability report, then the system should generate a comprehensive report that includes discussion summaries, material choices, and lifecycle impacts analyzed during the project's lifecycle.

Integration with Environmental Standards

User Story: As an architect, I want to align our designs with environmental standards so that we can achieve necessary certifications and enhance the project's credibility.
Description: This requirement aims to integrate lifecycle impact analysis with established environmental standards and certification programs. By aligning the feature with recognized guidelines, users will receive guidance on how to meet compliance requirements while designing their projects sustainably. This integration enhances the functionality of the impact analysis by providing actionable insights and benchmarks against industry standards, leading to improved design outcomes that adhere to environmental regulations.
Acceptance Criteria: Designers utilize the Lifecycle Impact Analysis feature to evaluate different design options for a new building project, ensuring adherence to specific environmental standards during the design phase.

Given that a designer is working on a building project, when they select the Lifecycle Impact Analysis feature, then the system should display actionable insights aligned with relevant environmental standards and certification requirements.

A design team collaborates remotely on a project, using the Lifecycle Impact Analysis feature to compare how different material choices impact sustainability compliance.

Given that a design team is comparing material choices, when they input different materials into the Lifecycle Impact Analysis, then the system should provide a comparative report detailing the environmental impact of each material against established standards.

After completing a project, a designer reviews the Lifecycle Impact Analysis to ensure all aspects of the design met environmental certifications before final submission to the client.

Given that a project is completed, when a designer initiates the final review within the Lifecycle Impact Analysis, then the system should confirm that all components align with the relevant environmental certifications and standards with a compliance summary report.

A project manager is looking to ensure that all team members understand the importance of adhering to environmental standards during the design process using the Lifecycle Impact Analysis.

Given that a project manager conducts a workshop on sustainable design, when they present the findings from the Lifecycle Impact Analysis, then the feedback from team members should indicate a clear understanding of how to integrate environmental standards into their design choices.

During an audit, an architecture firm needs to demonstrate compliance with environmental regulations based on their recent projects aided by the Lifecycle Impact Analysis feature.

Given that an architecture firm is undergoing an audit, when they present the Lifecycle Impact Analysis reports for their recent projects, then the auditor should verify that the reports detail compliance with relevant environmental regulations across all analyzed projects.

During the design phase of a new project, a designer attempts to implement changes based on recommendations provided by the Lifecycle Impact Analysis in relation to energy efficiency.

Given that a designer receives recommendations from the Lifecycle Impact Analysis, when they apply these suggestions to their project design, then the updated design should reflect a measurable increase in energy efficiency aligned with environmental standards.

A training session is held for new users on how to effectively utilize the Lifecycle Impact Analysis tool within AeroPlan for sustainable designs.

Given that new users are in a training session, when they complete the session, then they should be able to demonstrate understanding by effectively navigating the Lifecycle Impact Analysis tool and generating a sustainability report based on a sample project.

Sustainable Design Challenges

Sustainable Design Challenges engage users through gamified experiences that encourage innovative thinking around sustainability. Users can participate in design contests focused on eco-friendly solutions, receiving feedback and recognition for their work. This feature fosters a culture of creativity and collaboration, inspiring teams to push the boundaries of sustainable design while staying updated on industry trends and practices.

Requirements

Gamified Sustainability Challenges

User Story: As a designer focused on sustainability, I want to participate in gamified design challenges so that I can showcase my innovative ideas and receive feedback from the community, helping me improve and stay motivated.
Description: Develop a feature within AeroPlan that allows users to participate in gamified sustainability design challenges. This feature should include options for users to create, enter, and evaluate design submissions based on eco-friendly practices. Integrating this into the platform will not only engage users but also provide a collaborative environment where innovative sustainability solutions can be explored. The challenges will promote community involvement, allowing users to gain recognition and feedback from peers, thus enhancing the overall interactive experience of the platform. The feature should also include metrics for measuring the sustainability of submitted designs and provide robust analytical tools to track participation and success.
Acceptance Criteria: User participation in gamified sustainability challenges aimed at promoting eco-friendly design practices.

Given that the user is logged into AeroPlan, when they navigate to the 'Sustainable Design Challenges' section, then they can view and join active design challenges with clear descriptions and entry requirements.

Submission of design entries by users in sustainability challenges.

Given that a user has created a design entry for a challenge, when they submit the design, then they receive a confirmation message and their design is listed under the challenge entries for feedback and voting.

Evaluation of submitted designs based on sustainability metrics.

Given that designs have been submitted to a challenge, when the evaluation period begins, then the system must calculate and display sustainability scores based on predefined metrics for each entry that can be viewed by all users.

Feedback and recognition for participating users.

Given that a user has entered a design challenge, when the challenge ends, then users should receive feedback from judges and community ratings that are taken into account for overall ranking and recognition in the platform.

Tracking participation metrics of users in sustainability challenges.

Given that the sustainability challenge feature is active, when users participate in challenges, then the system should track and report metrics such as the number of submissions, participant engagement levels, and community feedback.

Creation of new sustainability challenges by authorized users.

Given that an authorized user (administrator or designated leader) is logged into AeroPlan, when they create a new sustainability challenge, then it should include fields for title, description, rules, and deadlines, and should be saved correctly in the system for others to view and join.

User-friendly navigation of the Sustainable Design Challenges feature.

Given that a user is exploring the AeroPlan platform, when they access the 'Sustainable Design Challenges' feature, then the interface should be intuitive, allowing users to easily find, enter, and submit to challenges without confusion.

Real-time Feedback Mechanism

User Story: As a challenge participant, I want to receive real-time feedback on my design submissions so that I can quickly understand areas for improvement and enhance my skills in sustainable design.
Description: Introduce a real-time feedback mechanism for the Sustainable Design Challenges feature that allows participants to receive immediate reviews and critiques from judges and peers. This feature will enable an engaging dialogue around each submission and foster a collaborative atmosphere. Users will be able to ask questions, clarify ideas, and gain insights on their designs promptly, allowing for rapid iteration and improvement. The feedback should be structured around specific criteria relevant to sustainable design, ensuring that contributors benefit from constructive insights. Integrating this tool will help create a more dynamic experience within the AeroPlan community, encouraging continuous learning and participation.
Acceptance Criteria: Real-time feedback is provided during the submission phase of a Sustainable Design Challenge, allowing users to engage with judges and peers while they submit their entries.

Given a user submits a design, When the submission is made, Then the user should receive a feedback notification within 30 seconds from at least one judge or peer.

Participants can ask questions regarding the feedback received on their submissions in real-time and receive responses.

Given a user receives feedback on their submission, When the user asks a clarifying question, Then the system should enable the user to receive an answer from the judge or peer within 5 minutes.

Feedback provided is structured around specific criteria relevant to sustainable design; this ensures participants understand how they can improve.

Given a design submission is evaluated, When feedback is generated, Then the feedback must address at least three predefined sustainable design criteria such as energy efficiency, material sustainability, and environmental impact.

Users receive notifications about feedback on their submissions, ensuring they are promptly updated on reviewer comments and questions.

Given a user has participated in a contest, When feedback is provided to their submission, Then the user must receive a notification via in-app alert and email within 15 minutes of feedback being submitted.

Participants can respond to feedback in real-time during the design challenge, facilitating a collaborative discussion around their designs.

Given feedback is provided on a submission, When the user wants to comment or ask further questions, Then the user should be able to do so directly in the feedback thread without delay.

The real-time feedback mechanism supports multiple participants at once, allowing for a dynamic dialogue among peers.

Given multiple users are participating in the feedback session, When they submit their feedback or questions, Then the system should handle at least 100 concurrent users without performance degradation.

Judges can provide actionable suggestions alongside the critiques to ensure users can implement the feedback effectively.

Given a submission has received feedback, When judges provide their comments, Then at least one actionable suggestion must be included in the feedback to guide the user in modifying their design.

Leaderboard and Recognition System

User Story: As a participant in sustainability challenges, I want to see my ranking and achievements displayed on a leaderboard so that I can feel motivated to improve and compete with other users in the community.
Description: Create a leaderboard and recognition system within the Sustainable Design Challenges feature to display participants' rankings based on their performance in various challenges. This feature should highlight top performers and provide rewards or badges for achievements, fostering a competitive yet supportive environment among users. The leaderboard will encourage ongoing participation and motivation, as users strive to improve their standings. It should also allow for different categories of awards, such as creativity, impact, and innovation, to broaden the scope of recognition beyond mere performance metrics. This system should seamlessly integrate with existing user profiles, enhancing user engagement and retention.
Acceptance Criteria: Leaderboard displays top performers based on their participation in Sustainable Design Challenges, allowing users to view rankings and achievements.

Given the user accesses the leaderboard, When they look at the rankings, Then they should see their position relative to other participants and the names of the top three performers.

Users receive badges or rewards based on their performance in challenges, encouraging continued participation in Sustainable Design Challenges.

Given a user completes a challenge, When their performance meets the criteria for a badge or reward, Then the system should automatically assign and display the badge in their user profile.

The leaderboard integrates seamlessly with existing user profiles, reflecting all user achievements and participation in various challenges.

Given a user navigates to their profile, When they check the leaderboard section, Then they should see their achievements, badges, and current ranking based on their sustained participation.

Users can filter leaderboard results by different categories such as creativity, impact, and innovation to encourage diversity in performance metrics.

Given the leaderboard is displayed, When the user selects a category filter, Then the leaderboard should update to show rankings specific to that category along with overall performance.

The leaderboard is updated in real-time as participants submit their entries, ensuring accurate and timely reflection of rankings.

Given a user submits a new entry to a challenge, When the entry is processed, Then the leaderboard should display the updated rankings within five minutes of submission.

Users can view detailed feedback on their performance in challenges, contributing to their growth and encouraging improvement.

Given a user has completed a challenge, When they view their submission, Then they should see feedback provided by judges or peers alongside their ranking on the leaderboard.

Integration with Learning Resources

User Story: As a user participating in design challenges, I want easy access to learning resources on sustainable design so that I can enhance my knowledge and apply it to my submissions.
Description: Implement an integration system that connects the Sustainable Design Challenges feature with a library of learning resources related to eco-friendly design practices. This feature will allow users to access articles, videos, and case studies that can aid in developing their designs and foster a deeper understanding of sustainability principles. The integration will encourage users to enhance their knowledge and skills while participating in challenges, ensuring that they are well-equipped to produce innovative solutions. Additionally, users can benefit from suggestions based on their design submissions, tailoring the learning materials to their specific areas of interest and need.
Acceptance Criteria: User Accessing Learning Resources During a Challenge

Given a user is engaged in a Sustainable Design Challenge, when they access the learning resources section, then they should see a curated list of articles, videos, and case studies relevant to their current challenge topic.

Resource Recommendations Based on Design Submissions

Given a user has submitted a design for a Sustainable Design Challenge, when they navigate to the learning resources section, then they should receive tailored suggestions for learning materials that relate directly to the elements of their submission.

User Interaction with Learning Resources

Given a user selects an article or video from the recommended learning resources, when they view the content, then it should load without error and include features for saving, sharing, and bookmarking.

Tracking User Engagement with Learning Resources

Given a user has accessed multiple learning resources, when the system tracks their activity, then it should log the number of resources viewed and the time spent on each to provide analytics on user engagement.

Content Updates for Learning Resources

Given the library of learning resources is curated regularly, when new articles or videos are added, then the system should notify all users who have participated in recent challenges about the updates.

Feedback Mechanism for Learning Resources

Given a user has completed viewing a learning resource, when they are prompted for feedback, then they should be able to rate the content and provide comments, which are logged in the system for review.

Integration Performance during Peak Usage

Given multiple users are accessing learning resources simultaneously, when the system is under heavy load, then the response time for retrieving resources should not exceed 2 seconds.

Mobile Accessibility for Challenges

User Story: As a designer, I want to participate in sustainability challenges using my mobile device so that I can engage with the community and submit my designs anytime and anywhere.
Description: Ensure that the Sustainable Design Challenges feature is accessible via mobile devices, allowing users to participate in challenges, submit designs, and receive feedback on-the-go. This mobile accessibility is crucial for engaging users who may not have access to a desktop or prefer using their mobile devices while traveling or working remotely. The mobile version should maintain the integrity of the design process, ensuring all features are fully functional and user-friendly. This will broaden the user base and allow for increased participation and community engagement, essential for the success of the challenge feature.
Acceptance Criteria: Mobile access to Sustainable Design Challenges is tested during a design contest where users are submitting eco-friendly designs from various locations using their mobile devices.

Given a user accesses the Sustainable Design Challenges feature on a mobile device, When they log in to their account and navigate to ongoing contests, Then they should be able to view all available challenges clearly without any distortion and submit their designs successfully.

Users participate in a design challenge on mobile, submitting their entries while receiving real-time feedback through notifications.

Given a user submits their design entry via a mobile device, When the challenge deadlines approach, Then the user should receive a push notification confirming the submission and providing feedback from judges or peers.

A user is utilizing mobile accessibility features during a design challenge, focusing on ease of navigation and functionality across different mobile platforms.

Given a user is navigating the Sustainable Design Challenges feature on various mobile devices (iOS and Android), When they attempt to access design submissions, feedback, and review criteria, Then all features must load in under 3 seconds with full functionality available for interaction.

Users are submitting and editing their design entries on mobile devices while keeping the design's integrity intact.

Given a user edits their submitted design entry on a mobile device, When they make changes to their entry and save, Then the design must maintain its original format without any loss of quality or data corruption from both the mobile and web versions.

Users access and participate in Sustainable Design Challenges while traveling, using various mobile connection types (Wi-Fi, 4G, etc.).

Given a user is on a mobile device and connected to different network types, When they upload their design to the platform, Then the upload process must be responsive and complete in real-time, regardless of the connection speed, with adequate error handling provided.

Team members collaborate on their submissions to sustainable design challenges while using the mobile app's communication tools.

Given that team members are using the mobile app to discuss and develop joint design submissions, When they exchange messages or share design files, Then the communication tools must ensure that messages are delivered immediately and files can be shared without errors or delays.

A user reviews past submissions and feedback on their mobile device to adapt their design approach for upcoming challenges.

Given a user accesses their profile on the mobile application, When they navigate to their past submissions and feedback sections, Then they should be able to view all entries, feedback, and challenge performances in a user-friendly layout that allows for easy monitoring of their progress.

Press Articles

AeroPlan Empowered Remote Architecture with Revolutionary 3D Visualization Tools: FOR IMMEDIATE RELEASE

AeroPlan Empowered Remote Architecture with Revolutionary 3D Visualization Tools

Date: December 15, 2024
Location: San Francisco, CA

AeroPlan, a cutting-edge SaaS platform, is set to transform remote architecture and design collaboration with its new suite of advanced features, including immersive 3D visualization tools and real-time communication capabilities. Designed for architects and design teams operating remotely, AeroPlan aims to bridge geographical gaps, facilitating innovative collaboration in a virtual environment that mirrors hands-on interaction.

"With AeroPlan, we are committed to breaking down the barriers of traditional architecture design," said Lisa Tran, CEO of AeroPlan. "Our platform is designed to empower design teams globally, fostering creativity and efficiency through technology. We want professionals to focus on bold ideas rather than logistical hurdles."

The unique Immersive Design Space feature offers users the opportunity to walk through 3D models in a virtual reality (VR) environment, allowing for real-time feedback and adjustments. This transformative approach to design enables teams to visualize and refine projects collaboratively, irrespective of their physical locations. Additionally, with the Real-Time Annotation feature, team members can leave comments directly on design models, facilitating clear communication.

AeroPlan also launched the Client Engagement Portal, enabling clients to participate in the design process actively. Clients can join VR sessions to explore designs, ask questions, and provide immediate feedback, resulting in enhanced satisfaction and reduced revisions.

"The ability to engage with clients in real time is a game-changer for architects," said David Kim, Lead Architect at Imagine Designs. "Clients can see their vision come to life and weigh in on design decisions as they happen, leading to truly collaborative projects."

Alongside these features, AeroPlan’s AI-driven project planning tools assist teams in optimizing workflows by forecasting project timelines and assessing risks. The Smart Resource Allocation feature intelligently distributes tasks based on the team’s capabilities and workloads, ensuring maximum efficiency and reducing burnout.

In addition to enhancing creativity and collaboration, AeroPlan places a strong emphasis on sustainability in architecture. The new Sustainable Design Toolkit includes features like Eco-Impact Metrics and the Sustainable Material Explorer, giving designers access to vital information on the environmental impact of their choices and promoting eco-friendly solutions.

With these innovations, AeroPlan is revolutionizing the architecture and design industry, empowering professionals to achieve their full creative potential in an increasingly remote and globalized world.

About AeroPlan AeroPlan is a SaaS platform dedicated to enhancing collaboration and project management for remote architecture and design teams. Through cutting-edge technology and innovative features, AeroPlan aims to inspire creativity while optimizing workflow efficiency. For more information, please visit www.aeroplan.com.

Contact:
Jessica Brown
Public Relations Manager
AeroPlan
Email: jessica.brown@aeroplan.com
Phone: (555) 012-3456

END

AeroPlan Launches Interactive Learning Modules to Enhance User Onboarding Experience: FOR IMMEDIATE RELEASE

AeroPlan Launches Interactive Learning Modules to Enhance User Onboarding Experience

Date: December 15, 2024
Location: New York, NY

AeroPlan is excited to announce the launch of its new Interactive Learning Modules designed to improve the onboarding experience for new users of its revolutionary remote architecture platform. These modules provide interactive, step-by-step tutorials and engaging quizzes, helping users to seamlessly adapt to the platform’s functionalities and features.

“With the rapid expansion of remote architecture teams, it’s more important than ever to ensure new users feel comfortable and empowered from day one,” said Mark Chen, Director of Training at AeroPlan. “Our Interactive Learning Modules are specifically tailored to guide users through the platform in a fun and informative way, making learning both effective and enjoyable.”

The Interactive Learning Modules allow users to gain hands-on experience in essential features, including the Immersive Design Space, Real-Time Annotation, and Client Engagement Portal. The modules are designed with various learning styles in mind, providing visual, auditory, and kinesthetic approaches to cater to diverse user preferences.

In addition to the interactive components, new users will benefit from personalized onboarding journeys. Upon signing up, users can identify their specific roles—whether Architect, Project Manager, or Designer—ensuring that the training is relevant and directly applicable to their daily tasks.

“I believe the personalized approach will greatly enhance our team's efficiency,” said Sophia Turner, a Senior Architect at Visionary Designs. “Understanding how to utilize AeroPlan's unique features tailored to my role will significantly streamline our projects.”

The launch of these modules is part of AeroPlan’s commitment to creating a robust user community and maximizing platform value. Ensuring users can quickly and efficiently learn how to use the platform will lead to enhanced collaboration and project success.

About AeroPlan
AeroPlan is a SaaS platform dedicated to enhancing collaboration and project management for remote architecture and design teams. Through innovative technologies and features, AeroPlan empowers professionals to collaborate effectively regardless of geographic location. For more information, please visit www.aeroplan.com.

Contact:
Emily Rodriguez
Public Relations Specialist
AeroPlan
Email: emily.rodriguez@aeroplan.com
Phone: (555) 987-6543

END

AeroPlan Introduces AI-Powered Design Insights to Elevate Project Management: FOR IMMEDIATE RELEASE

AeroPlan Introduces AI-Powered Design Insights to Elevate Project Management

Date: December 15, 2024
Location: Chicago, IL

AeroPlan is thrilled to announce its latest feature, AI-Powered Design Insights, which leverages advanced artificial intelligence to provide critical insights that enhance project management and design decision-making. This new tool analyzes historical data and trends, producing actionable recommendations that optimize project workflows and creative output.

“With AI-Powered Design Insights, we are empowering architecture and design teams to work smarter, not harder,” remarked Tom Sanders, CTO of AeroPlan. “Our goal is to provide architects with real-time data analytics that help them make informed decisions and maximize their design potential.”

The AI-Powered Design Insights feature provides users with valuable insights, including timeline predictions, risk assessments, and improvement suggestions based on previous project outcomes. By utilizing the platform's extensive database of past projects, users gain an understanding of what strategies worked well in the past and can apply those lessons to current designs.

“AeroPlan brings cutting-edge technology to our workflows,” said Angela Morris, Project Manager at Urban Architects. "With these insights, we can foresee challenges and opportunities, enabling us to deliver on our client’s vision more efficiently and effectively."

This new feature is an integral part of AeroPlan’s broader mission to harness technology to foster innovation. Coupled with existing features like the Dynamic Design Analytics and the Predictive Project Timeline, AI-Powered Design Insights complements AeroPlan’s robust toolset for remote teams.

About AeroPlan AeroPlan is a SaaS platform dedicated to enhancing collaboration and project management for remote architecture and design teams. With innovative features leveraging AI and cloud technologies, AeroPlan empowers professionals to overcome challenges and unleash their creative potential in the design process. For more information, visit www.aeroplan.com.

Contact:
Dr. Kevin Lu
Head of Product Development
AeroPlan
Email: kevin.lu@aeroplan.com
Phone: (555) 112-2334

END

AeroPlan Unveils New Eco-Impact Metrics for Sustainable Design Practices: FOR IMMEDIATE RELEASE

AeroPlan Unveils New Eco-Impact Metrics for Sustainable Design Practices

Date: December 15, 2024
Location: Seattle, WA

In a significant step towards promoting sustainability in architecture, AeroPlan announces the launch of its Eco-Impact Metrics feature, designed to evaluate and quantify the environmental effects of design proposals. This innovative tool empowers architects and designers to make data-driven decisions that align with global sustainability objectives while creating aesthetically pleasing spaces.

“Our Eco-Impact Metrics feature is a game changer for architects who are committed to environmental stewardship,” stated Sarah Johnson, Chief Sustainability Officer at AeroPlan. “By providing data on carbon emissions, resource consumption, and waste generation, we are enabling our users to visualize and reduce their ecological impact.”

The Eco-Impact Metrics tool allows users to input key project variables that affect sustainability. The system analyzes the data and generates reports that highlight areas for improvement, ultimately driving eco-conscious design practices. Coupled with tools like the Sustainable Material Explorer, AeroPlan’s feature set significantly strengthens the emphasis on sustainable architecture.

“Access to clear metrics regarding our designs’ environmental impacts empowers our team to make informed choices that balance creativity with conscience,” said Jonathan Rivers, an Architectural Designer at Green Architects. "We want our projects to contribute positively to the environment, and this feature supports that vision."

As global awareness of climate change grows, the introduction of Eco-Impact Metrics positions AeroPlan at the forefront of integrating technology and sustainability in the architecture industry.

About AeroPlan AeroPlan is a SaaS platform dedicated to enhancing collaboration and project management for remote architecture and design teams. By incorporating sustainability into its suite of innovative features, AeroPlan empowers professionals to create responsible and impactful designs. For more information, please visit www.aeroplan.com.

Contact:
Mary Jensen
Communications Manager
AeroPlan
Email: mary.jensen@aeroplan.com
Phone: (555) 665-7788

END

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Product Features

Immersive Design Space

Requirements

Virtual Reality Model Interaction

Real-Time Collaboration Tools

User-Friendly Interface for VR Navigation

AI-Driven Design Suggestions

Cloud-Based Project Storage

Multi-Device Compatibility

Real-Time Annotation

Requirements

Interactive Annotation Tools

Comment Moderation System

Annotation History Log

Client Engagement Portal

Requirements

Real-time Feedback Integration

VR Session Scheduling

3D Model Customization Tools

Session Replay and Archive

Client Access Control

Interactive Design Analytics

Multi-User Collaboration

Requirements

Real-time Presence Indicators

Integrated Chat Feature

Visual Asset Sharing

Scenario Simulation

Requirements

Dynamic Environmental Control

Interactive Scenario Selection

Real-time Performance Feedback

Scenario Comparison Tool

User-Friendly Interface for Scenario Setup

Guided Tours & Presentations

Requirements

Interactive Highlighting

Customizable Tour Routes

Real-time Feedback Integration

Virtual Reality Style Guide

Requirements

VR Walkthrough Templates

Best Practices for VR Design

Client Engagement Tools

VR Tool Utilization Guide

Design Improvement Suggestions

Requirements

AI Design Analysis

Real-Time Feedback Mechanism

Customizable Suggestion Parameters

Historical Data Visualization

Predictive Project Timeline

Requirements

Data-Driven Timeline Generation

Bottleneck Alerting System

Visual Timeline Interface

Historical Data Analytics Dashboard

Client Interaction Hub

Feedback Loop Mechanism

Risk Assessment Dashboard

Requirements

Data Aggregation Engine

Risk Visualization Tools

Alert Notification System

Contingency Planning Module

Integration with Project Management Tools

Smart Resource Allocation

Requirements

AI Workload Analysis

Skill Matching Algorithm

Real-time Resource Recommendations

Burnout Risk Indicator