SolvEx

Trend Visualizer

The Trend Visualizer feature allows users to effortlessly view historical and current trends across their projects. By utilizing advanced data visualization techniques, users can identify patterns and make informed decisions based on performance metrics. This enhances data-driven strategies and enables proactive adjustments to project management.

Requirements

Data Input Integration

"As a project manager, I want to import data from different sources so that I can visualize trends across various parameters without manual data entry."

Description

The Data Input Integration requirement facilitates seamless integration of multiple data sources into the Trend Visualizer. Users must be able to import data from various formats (CSV, Excel, API integrations) to ensure a comprehensive overview of historical and current trends. This allows for richer data analysis and supports a wide range of usage scenarios, enhancing the overall effectiveness of the feature. The requirement underscores the importance of flexibility and user control in data management, ensuring that users can easily feed relevant data into the system to generate insightful visualizations.

Acceptance Criteria

User imports a CSV file containing historical project data into the Trend Visualizer to analyze past trends.

Given a valid CSV file, when the user selects the file for import, then the Trend Visualizer successfully imports the data and displays it without errors.

A user connects to a third-party API to fetch real-time project performance data for visualization.

Given valid API credentials, when the user initiates the API integration, then the Trend Visualizer retrieves and displays the data accurately with no delays.

Users need to import an Excel file that includes both project metrics and timestamps for trend analysis.

Given a valid Excel file, when the user uploads the file, then the Trend Visualizer successfully analyzes and visualizes the data within 5 seconds.

User attempts to import a malformed data file into the Trend Visualizer.

Given a malformed data file, when the user tries to import it, then the system should return a clear error message indicating the issue with the file format.

A user wants to compare trends from multiple data sources in a single view.

Given that data has been imported from various formats, when the user selects the comparison option, then the Trend Visualizer displays a consolidated view of trends from all sources accurately.

User wants to delete previously imported data from the Trend Visualizer.

Given that data has been imported, when the user selects a specific data set to delete, then the Trend Visualizer successfully removes the data without affecting other imported data.

User accesses the help section while trying to import data for assistance.

Given the user is in the data import section, when they click on the help icon, then the Trend Visualizer displays relevant documentation and tips for importing data.

Interactive Trend Analysis

"As a data analyst, I want to interact with the trend visualizations so that I can pinpoint specific insights and trends more effectively for my reports."

Description

The Interactive Trend Analysis requirement allows users to manipulate and interact with visualized data trends. This feature must support actions such as zooming in on specific time frames, filtering by data categories, and comparing multiple data sets simultaneously. The ability to interactively explore data empowers users to uncover deeper insights and make more informed decisions. This requirement promotes an engaging user experience and aligns with SolvEx's goal of fostering innovation through data-driven strategies.

Acceptance Criteria

User navigates to the Trend Visualizer to analyze historical project trends over the last six months, intending to see how recent changes have affected performance metrics.

Given the user is on the Trend Visualizer, when they select a six-month time frame, then the visualized data should update to display only the data for that period without any discrepancies.

A project manager is interested in filtering the trends by specific data categories to understand how different team performances are impacting overall project results.

Given the user is viewing the trend data, when they apply a filter by a specific data category, then only the data points related to that category should be displayed, and all other data points should be hidden.

A user wants to compare the trends of multiple datasets to identify performance discrepancies between different teams.

Given the user has two datasets selected for comparison, when they activate the comparison feature, then both datasets should be displayed in parallel on the visualizer with clear distinctions in color or style.

A researcher is analyzing data trends and wants to zoom in on a particular week to examine detailed fluctuations in performance.

Given the user is viewing a trend graph, when they zoom in on a specific week, then the graph should transition to show only data points from that week while maintaining the integrity of the existing data representation.

A team member is exploring the historical trends to gather insights for a report due next week, focusing on specific metrics that affect the project outcome.

Given the user has access to the historical trends, when they search for and select specific metrics, then the trend visualizer should highlight those metrics and provide contextual information to aid understanding.

Users need to see real-time updates on the trends while collaborating in a meeting, ensuring information remains current as data is changed by other team members.

Given multiple users are accessing the trend visualizer concurrently, when one user makes a change to the data set, then all users should see the updated trends in real time without needing to refresh their screens.

Real-Time Data Updates

"As a team leader, I want to see real-time updates on trend visualizations so that I can respond quickly to emerging issues and opportunities."

Description

The Real-Time Data Updates requirement ensures that the Trend Visualizer feature can display live updates from connected data sources. It is essential for users to see the most current data without needing to refresh manually. This functionality will help teams make immediate, informed decisions based on the latest available information. The requirement emphasizes the need for timely data presentation, which is critical for fast-paced project environments where conditions may change rapidly.

Acceptance Criteria

User views the Trend Visualizer dashboard during an ongoing project management meeting to assess the latest performance metrics and trends as team members discuss potential adjustments in strategy.

Given the Trend Visualizer is open, when new data becomes available from connected sources, then the data displayed in the visualizer updates automatically without manual refresh.

A project manager checks the Trend Visualizer after adjusting project parameters to ensure the changes reflect accurately in real-time, aiding timely decision-making.

Given project parameters are modified, when the changes are saved, then the Trend Visualizer shows updated trends and metrics immediately and accurately.

A team member regularly reviews the Trend Visualizer during the project lifecycle to detect performance dips early and alert the team for timely action.

Given the Trend Visualizer is loaded, when historical data is analyzed, then users can see trend lines reflecting accurate data from previous periods without delay.

The head of marketing uses the Trend Visualizer to analyze the impact of recent marketing campaigns on current project performance metrics.

Given marketing campaign data is streamed, when a marketing event occurs, then the relevant visual metrics on the Trend Visualizer reflect the performance impact in real-time.

An analyst is tasked with presenting trending data insights to stakeholders during a quarterly review meeting using the real-time features of the Trend Visualizer.

Given the quarterly review meeting has begun, when the analyst accesses the Trend Visualizer, then the data displayed is accurate and reflects live updates throughout the presentation.

Users subscribe to different data streams in the Trend Visualizer to monitor specific project trends actively and receive instant notifications for critical changes.

Given a user subscribes to specific data streams, when the data in those streams changes significantly, then the user receives an instant notification with the updated metrics on the Trend Visualizer.

A developer implements a connectivity feature to verify that the data source correctly feeds live data into the Trend Visualizer without interruptions.

Given a data source is connected, when it is operational, then the Trend Visualizer shows live data updates with no lag or interruptions for at least 30 minutes continuously.

Customizable Visualization Options

"As a stakeholder, I want to customize the trend visualizations so that they align with our team’s branding and reporting standards."

Description

The Customizable Visualization Options requirement allows users to tailor their visual representation of data trends according to their preferences. Users should be able to select different chart types (bar, line, pie charts, etc.), color schemes, and layouts. This would enable users to create a more personalized and actionable view of their data, catering to individual and team needs. The requirement highlights the importance of user-centric design and the ability to adapt the visual output to best fit specific use cases.

Acceptance Criteria

User selects a bar chart to represent project performance metrics over the last quarter during a team meeting.

Given the user has selected the 'bar chart' option, when they apply it to the performance metrics, then the system should display the data in a bar chart format accurately reflecting the chosen timeline.

User changes the color scheme of the line chart to improve visibility for a presentation.

Given the user has chosen a line chart and selected a color scheme from the options provided, when they save the visualization, then the chart should display the selected color scheme without altering the data representation.

User wants to generate a pie chart to visualize the budget allocation across different departments.

Given the user has accessed the customization options for pie charts, when they input the budget data, then the system should generate a pie chart that accurately depicts the allocations for each department.

User saves their customized visualization settings for future use.

Given the user has customized a visualization, when they click on 'save settings', then the system should store the user's preferences and apply them automatically the next time they access the trend visualizer.

User navigates back to the visualization options after applying a new layout and wants to switch to a different chart type.

Given the user has applied a new layout and is in the customization interface, when they select a different chart type, then the previous layout and chart settings should be reset and replaced with the new selection without data loss.

Export and Share Features

"As a project coordinator, I want to export trend visualizations in different formats so that I can share them with stakeholders who may need different data presentation formats."

Description

The Export and Share Features requirement allows users to easily export their visualized data trends in various formats (PDF, PNG, Excel) and share them directly with team members or stakeholders. Integrating these functionalities supports collaboration and makes it easier to disseminate information, thereby enhancing the visibility of data-driven insights across teams. This requirement is crucial for facilitating communication and ensuring that important findings reach all relevant participants in a timely manner.

Acceptance Criteria

User exporting visualized trend data for a project to a PDF format to present in a stakeholder meeting.

Given the user is on the Trend Visualizer page, when they select the 'Export' option and choose 'PDF', then the system should generate a PDF document containing the visualized data and prompt the user to download it.

User sharing the visualized trend data directly from the platform with team members via email.

Given the user has visualized trend data open, when they click on the 'Share' button and enter recipient email addresses, then the system should send an email with a link to the visualized data to the specified recipients.

User exporting visualized trend data as a PNG image for documentation purposes.

Given the user is on the Trend Visualizer page, when they click the 'Export' option and select 'PNG', then the system should provide a PNG file download of the current visualized trend data.

User exporting historical trend metrics to Excel for further analysis.

Given the user is on the Trend Visualizer page, when they select 'Export' and choose 'Excel', then the system should create an Excel file that includes all visualized trend data with appropriate headers and format, ready for download.

User sharing a visualized trend chart with multiple stakeholders through a shareable link.

Given the user has visualized trend data open, when they select the 'Share' option and generate a shareable link, then the system should provide a link that can be copied and shared, which leads to the visualized trend data for recipients.

Outcome Analyzer

The Outcome Analyzer provides an in-depth look at project results by comparing expected outcomes with actual performance. This feature highlights discrepancies and success factors, enabling users to pinpoint effective strategies and areas for improvement, which fosters continuous growth and better project execution.

Requirements

Expected vs Actual Analysis

"As a project manager, I want to compare expected outcomes with actual performance so that I can identify discrepancies and determine strategies that lead to better project execution and continuous improvement."

Description

The Expected vs Actual Analysis requirement focuses on providing users with a comprehensive comparison between projected outcomes and actual project results. This includes visual analytics such as graphs and charts that plot expected performance against actual metrics. By incorporating AI-driven insights, the functionality will help users easily identify trends, discrepancies, and outperforming strategies. Furthermore, the integration of this feature within the Outcome Analyzer enhances the platform's overall analytical capabilities, offering a vital tool for strategic planning and continuous improvement in project execution.

Acceptance Criteria

User wants to compare projected completion times against actual completion times for a project phase to assess efficiency.

Given a project phase with a defined expected completion time and actual completion time recorded, when the user accesses the Expected vs Actual Analysis feature, then the system should display a visual graph comparing the expected completion time to the actual completion time where discrepancies are highlighted in color.

User needs to analyze the performance of individual team members by comparing their expected outputs to actual outputs over a specific timeframe.

Given a set time frame and defined expected output metrics for team members, when the user reviews the Expected vs Actual Analysis, then the tool should generate a detailed report that includes individual performance metrics, highlighting areas where actual output does not meet expectations.

A project manager needs to identify trends in project performance over multiple phases to inform strategic decisions for future initiatives.

Given multiple project phases with expected and actual outcome data, when the user requests a multi-phase analysis via the Expected vs Actual Analysis feature, then the system should provide a cumulative visual trend chart representing expected versus actual outcomes across all phases, enabling easy identification of consistent disparities or successes.

A team leader wants to understand which strategies led to successful outcomes by analyzing the expected results against actual project performance.

Given a project with defined expected strategies and their projected outcomes, when the team leader accesses the Outcome Analyzer, then the system should display a comparative analysis that connects successful strategies to actual outcomes, allowing for identification of effective practices.

A user needs to conduct a quick audit of a project's performance using the Expected vs Actual Analysis feature to report to stakeholders.

Given a completed project with defined outcomes, when the user generates an overview report using the Expected vs Actual Analysis, then the report should clearly summarize key findings, including the percentage of tasks meeting expected outcomes and overall performance ratings for stakeholders.

A new user wants to familiarize themselves with the Expected vs Actual Analysis feature and how to customize settings for their projects.

Given a new user exploring the Expected vs Actual Analysis feature, when they access the settings menu, then the system should provide comprehensive explanations and guided prompts for customizing expected outcomes and formats for analysis, including tooltips and help links.

Discrepancy Highlighting

"As a team lead, I want discrepancies between expected and actual outcomes to be highlighted so that I can quickly focus on areas that need attention and improve our projects' results."

Description

The Discrepancy Highlighting requirement ensures that any significant differences between expected and actual outcomes are clearly marked within the Outcome Analyzer. This functionality will utilize visual indicators such as color coding and alerts to draw attention to areas requiring further analysis. By automatically flagging these discrepancies, users can swiftly focus their evaluation efforts where they are most needed. This allows for a more efficient and effective review process, leading to enhanced decision-making and refined project strategies.

Acceptance Criteria

As a project manager reviewing project outcomes, I want to quickly identify significant discrepancies between expected and actual results in the Outcome Analyzer, so that I can focus my analysis on areas needing immediate attention.

Given a completed project report in the Outcome Analyzer, when the report is generated, then any significant discrepancies must be visually highlighted using color coding (e.g., red for failing to meet expectations, green for exceeding expectations).

As a team member analyzing project performance, I want to receive alerts for discrepancies that exceed a predefined threshold, so that I can address critical issues proactively.

Given a project with a defined success threshold, when the Outcome Analyzer identifies discrepancies greater than this threshold, then an alert must be triggered and displayed prominently in the dashboard.

As a stakeholder wanting to evaluate project success factors, I need to see which outcomes were flagged as discrepancies, so that I can understand what strategies worked and which didn't.

Given a generated report in the Outcome Analyzer, when I access the discrepancies section, then all flagged discrepancies must be listed along with contextual information explaining the potential causes.

As a product owner, I want to ensure the efficiency of my team's review process by automatically categorizing discrepancies into actionable insights, so that we can create focused improvements.

Given discrepancies identified by the Outcome Analyzer, when I view the discrepancies summary, then they must be categorized into actionable insights with recommendations for improvements based on the analysis.

As a data analyst, I need to export the discrepancies highlighted in the Outcome Analyzer for further review, so that I can perform an in-depth analysis using other tools.

Given the discrepancies view in the Outcome Analyzer, when I choose to export the discrepancies, then the exported file must include all relevant details such as project name, expected outcomes, actual outcomes, and descriptive flags indicating the nature of the discrepancies.

As a quality assurance tester, I want to validate that the visual indicators for discrepancies are consistent across different devices and screen resolutions, so that all users have a uniform experience.

Given that the Outcome Analyzer is accessed on various devices, when I review the interface, then visual indicators for discrepancies must remain clear and consistent regardless of screen resolution or device type.

As a user of the Outcome Analyzer, I want to be able to customize the thresholds for discrepancies, so that I can tailor the alerts to fit the project's unique performance metrics.

Given a user with appropriate permissions, when I access the settings for the Outcome Analyzer, then I should be able to customize the discrepancy thresholds and save these preferences for future use.

Success Factors Identification

"As a product owner, I want to identify the success factors that lead to project effectiveness so that I can replicate these strategies in future initiatives and increase our overall success rate."

Description

The Success Factors Identification requirement is designed to analyze and present the elements that contribute to successful project outcomes within the Outcome Analyzer. By leveraging AI technologies, this feature will sift through data to pinpoint effective strategies and patterns that have previously led to project success. It will provide users with actionable insights, enabling them to replicate successful tactics in future projects. This requirement is critical for fostering a culture of learning and continuous growth within organizations employing the SolvEx platform.

Acceptance Criteria

As a project manager, I want to analyze the performance of past projects to identify the key factors that led to their success, thus allowing me to implement similar strategies in current and future projects.

Given a completed project dataset with expected and actual outcomes, when I access the Success Factors Identification feature, then I should see a list of identified success factors along with their corresponding data points and impact metrics.

As a team member, I want to review the outcomes of a recent project within the Outcome Analyzer to understand what strategies worked effectively, helping to improve future project planning.

Given that the Outcome Analyzer has processed the project's data, when I select a specific project, then the system should display a comparison between expected results and actual performance, along with highlighted success factors and discrepancies.

As a stakeholder, I wish to receive a report summarizing the success factors derived from multiple projects, enabling strategic decision-making at a higher level.

Given multiple completed projects ready for analysis, when I generate a report in the Outcome Analyzer, then the report should include a summary of success factors from all analyzed projects, including frequency of occurrence and associated metrics.

As a user, I want to understand continuous learning patterns within the platform by reviewing success factor trends over time, so I can make data-driven decisions.

Given a time range selected in the Outcome Analyzer, when I visualize the success factor trends, then I should see a graphical representation of the identified success factors across the selected time span, showcasing variations and patterns.

As a project executive, I want to leverage AI insights to make data-driven decisions about future projects based on identified success factors from past experiences.

Given past project data processed by the AI algorithm, when I access the actionable insights in the Outcome Analyzer, then I should receive recommendations for future project strategies based on the success factors identified.

As a user seeking to improve team performance, I want to view success factors tailored to my team's specific projects, enabling targeted strategic growth.

Given the team selected for analysis, when I access the Success Factors Identification feature, then I should see a list of success factors specific to my team's completed projects, including relevant historical performance data.

User Customization Options

"As a user, I want to customize my view of the Outcome Analyzer so that I can focus on the metrics that matter most to me and improve my analytic processes."

Description

The User Customization Options requirement allows users to tailor the Outcome Analyzer experience to their unique preferences. This incorporates adjustable settings for report formats, types of metrics highlighted, and the granularity of the data presented. By enabling this level of personalization, the feature will empower users with a more relevant and user-friendly experience, improving engagement and satisfaction with the Outcome Analyzer. This requirement aims to enhance adaptability and ensure that the insights presented align closely with user needs and preferences.

Acceptance Criteria

User selects their preferred report format in the Outcome Analyzer settings before generating a report on a recent project outcome.

Given the user accesses the Outcome Analyzer settings, when they adjust the report format to 'PDF', then the generated report must be downloadable in PDF format, reflecting the correct data and layout.

A user chooses which metrics to highlight in their Outcome Analyzer report based on their project goals.

Given the user is in the Outcome Analyzer and checks options for metrics, when they select specific metrics such as 'ROI' and 'Customer Satisfaction', then the generated report should display only the selected metrics with corresponding data points clearly labeled.

A user modifies the granularity of data presentation in the Outcome Analyzer to view weekly performance instead of monthly summaries.

Given the user accesses data granularity settings, when they select 'Weekly' for data presentation, then the analysis report should show weekly data points instead of monthly averages, allowing for a more detailed review of performance.

User saves their customization preferences for the Outcome Analyzer to streamline future reports.

Given the user configures their report settings for format, metrics, and data granularity, when they click on 'Save Preferences', then the system must store these settings and apply them automatically to any future reports generated by the user.

The user's customized report must have a clear and user-friendly interface that reflects their selected options and data.

Given the user generates a report after customizing it, when the report loads, then it must display their selected format, highlighted metrics, and data granularity in an organized manner that enhances readability.

A user wishes to revert to default settings in the Outcome Analyzer after experimenting with customization options.

Given the user is in the Outcome Analyzer settings, when they click 'Reset to Default', then all customization options must revert to the original default settings without saving any previous changes.

A user evaluates the effectiveness of the Outcome Analyzer customization options based on their project outcomes.

Given the user has generated multiple reports with different customizations, when they compare the effectiveness of the changes, then they must be able to identify at least two improvements in decision-making or project insights as a result of the customization features.

Real-time Data Refresh

"As a project coordinator, I want the data in the Outcome Analyzer to refresh in real time so that I can make informed decisions based on the latest project performance metrics."

Description

The Real-time Data Refresh requirement ensures that the Outcome Analyzer integrates a system for dynamically updating data as projects progress. By utilizing live data feeds, users can access the most current information regarding their project's performance. This functionality is essential for enhancing the accuracy of insights provided by the Outcome Analyzer and allows for immediate reaction to changes in project outcomes. Ensuring that decision-making is based on the latest information is crucial for the agility and responsiveness of teams.

Acceptance Criteria

Real-time data preview during project review meetings.

Given a project in the Outcome Analyzer, when the project manager initiates a review meeting, then the latest performance data should be displayed without requiring manual refresh.

Automated data refresh for ongoing projects.

Given an ongoing project, when new data is received from live feeds, then the Outcome Analyzer should automatically update the displayed data within five seconds of receiving the new information.

User notification for data refresh status.

Given that the data for a project is being refreshed, when the refresh is initiated, then a notification should be displayed to users indicating the data is being updated and is available shortly.

Historical data access after real-time refresh.

Given the Outcome Analyzer has refreshed its data, when users request to view historical project performance, then the system should provide seamless access to historical data without interruption.

Compatibility with multiple data sources.

Given integration with multiple live data sources, when new data is pushed from any of the sources, then the Outcome Analyzer should accurately reflect the updated data in real-time without errors.

User feedback on real-time data accuracy.

Given the dashboard displays real-time performance data, when users provide feedback on the accuracy of this data during analysis, then 90% of users should confirm the displayed data is accurate based on their project metrics.

Testing real-time data handling under high load.

Given a spike in data input from live feeds, when the system processes this data, then the Outcome Analyzer should not exceed a response time of three seconds and maintain data accuracy without failure.

Persona-Focused Insights

This feature delivers customized insights based on the user's persona within the SolvEx ecosystem. By providing tailored analytics relevant to Innovation Catalysts, Data-Driven Decision Makers, and others, users can leverage data insights that directly support their specific roles and objectives.

Requirements

Persona Identification

"As a Data-Driven Decision Maker, I want the system to identify my persona automatically so that I can receive tailored insights that help me make informed decisions quickly."

Description

This requirement focuses on the ability of the SolvEx platform to accurately identify and categorize users based on predefined personas such as Innovation Catalysts and Data-Driven Decision Makers. The identification will enable the platform to deliver personalized insights and analytics tailored to each user’s specific role and responsibilities. This functionality is crucial as it establishes the foundation for delivering targeted content and recommendations, enhancing the user's ability to leverage data in their decision-making processes. Accurate persona identification will lead to improved satisfaction and productivity for users by providing them with relevant and actionable insights.

Acceptance Criteria

User Registration and Persona Assignment

Given a new user registers on the SolvEx platform, when they complete the onboarding questionnaire specifying their role, then their persona should be identified and saved in the system without errors.

Real-Time Insights Delivery

Given a user identified as a Data-Driven Decision Maker accesses the insights dashboard, when they view the analytics section, then they should see insights relevant specifically to their persona within 5 seconds.

Persona-Based Content Filtering

Given a user is identified as an Innovation Catalyst, when they browse the resource library, then they should only see content and frameworks that align with their persona's focus areas.

User Feedback on Insights Relevance

Given a user has accessed their personalized insights multiple times, when they provide feedback on the relevance of insights, then at least 80% of feedback should be positive, indicating satisfaction with the persona-focused insights.

Accuracy of Persona Identification

Given a set of users with defined personas, when the system categorizes them based on their inputs, then the identification accuracy must be at least 95% when compared to manual categorization.

Dynamic Persona Adjustment

Given a user’s role changes within their organization, when they update their profile, then their persona should automatically adjust to reflect the new role within 24 hours.

Custom Analytics Dashboard

"As an Innovation Catalyst, I want to customize my analytics dashboard so that I can easily view the metrics that matter to my role and driving innovation."

Description

This requirement entails the development of a customizable analytics dashboard that displays insights specific to the user's persona. The dashboard will allow users to arrange, modify, and filter metrics relevant to their roles, such as trends, performance indicators, and historical data. By empowering users to tailor their view, the dashboard enhances user engagement with the platform and ensures that they can focus on the information that matters most to them. This feature is vital for facilitating quick and effective data analysis, leading to faster decision-making and increased productivity.

Acceptance Criteria

User customizes the analytics dashboard to display KPIs relevant to their role as an Innovation Catalyst.

Given the user is logged in as an Innovation Catalyst, When they access the analytics dashboard, Then they can customize it to display at least five selected KPIs relevant to their role.

User filters data on the analytics dashboard by date range to analyze performance over time.

Given the user is on the analytics dashboard, When they apply a date range filter, Then the dashboard updates to only display data within the selected date range, accurately reflecting the changes.

User saves their customized settings on the analytics dashboard for future sessions.

Given the user has customized their analytics dashboard, When they choose to save their settings, Then the configuration is stored and can be retrieved in their next session without loss of data.

User views historical data trends on the analytics dashboard related to their performance metrics over the last quarter.

Given the user has selected the historical data trend option, When they view the dashboard, Then they can see a visual representation of their performance metrics for the last quarter.

User shares their customized analytics dashboard with team members to enhance collaboration.

Given the user has finished customizing their analytics dashboard, When they opt to share it, Then the dashboard is successfully shared with selected team members who receive a notification of access.

User receives personalized insights based on their persona while interacting with the analytics dashboard.

Given the user is an active participant in the SolvEx platform, When they access the analytics dashboard, Then personalized insights specific to their role appear prominently, enhancing their decision-making process.

User resets the analytics dashboard to default settings if they want to start over with a fresh layout.

Given the user is on the analytics dashboard, When they choose the reset option, Then the dashboard reverts back to its default settings, clearing any previous customizations.

Role-based Notifications

"As a Data-Driven Decision Maker, I want to receive notifications about analysis insights that are relevant to my role so that I can stay updated without being overwhelmed by unnecessary information."

Description

This requirement involves implementing a notification system that sends alerts and updates to users based on their persona-defined preferences and activities. The system will ensure that users receive timely information regarding relevant insights, project updates, and analytical findings. This functionality is critical for keeping users engaged and informed without overwhelming them with irrelevant information, thus optimizing their workflow. By designing notifications that align with users’ specific roles and objectives, SolvEx will enhance its overall usability and effectiveness.

Acceptance Criteria

User receives notifications about project updates relevant to their specific persona, such as 'Innovation Catalyst' or 'Data-Driven Decision Maker', ensuring that the right information reaches the right individuals.

Given a user has a defined persona, when a project update occurs, then the user should receive a notification only if the update is relevant to their persona role.

Users are able to customize their notification preferences through their profile settings, allowing for the adjustment of the types of notifications they wish to receive.

Given a user is logged into their profile, when they access notification settings, then they should be able to see options to select or deselect types of notifications based on persona-defined preferences.

Notifications are sent via multiple channels (email, in-app, and mobile) to ensure users receive timely information in their preferred format without information overload.

Given a user has opted in for notifications, when a relevant insight or update is generated, then the system should send a notification via all the channels selected by the user without exceeding the predefined frequency limit.

The notification system allows users to provide feedback on the relevance of notifications they receive, enabling continuous improvement of the notification content.

Given a user receives a notification, when they indicate the relevance of the notification, then their feedback should be recorded and analyzed to improve future notification accuracy.

Users are notified of insights that require immediate action, which is crucial for maintaining workflow efficiency without unnecessary distractions.

Given a user has a persona of 'Data-Driven Decision Maker', when a critical insight that requires immediate action is generated, then the user should receive a high-priority notification alerting them to take action.

Notifications include clear and actionable content, guiding users on what steps to take based on the insights provided.

Given a user receives a notification regarding an analytical finding, when they view the notification, then it should contain a summary of the finding and suggested next steps clearly articulated.

Integration with External Data Sources

"As an Innovation Catalyst, I want to integrate external data sources into the platform, so that I can enrich my insights with comprehensive data from various tools and databases."

Description

This requirement focuses on enabling the SolvEx platform to integrate with various external data sources that align with users' personas and analytical needs. By facilitating seamless data import from external databases, APIs, and other tools, users will have access to a broader scope of data, enriching the insights provided by the platform. This integration is essential for users to have a comprehensive view of their data landscape, allowing for more informed decision-making. The ability to incorporate external data sources will significantly enhance the platform's capabilities and relevance in diverse business contexts.

Acceptance Criteria

User Persona Integration for Role-Specific Data Access

Given a user of SolvEx with the persona of an Innovation Catalyst, when they access the integration settings, then they should see an option to connect to external data sources relevant to their role, such as innovation management tools and databases.

Data Import Verification from External Sources

Given a connected external data source, when the user triggers a data import into SolvEx, then the system should successfully pull in data and display it in the user's dashboard within 5 minutes, confirming the import with a success message.

Error Handling During Data Integration

Given a user attempts to connect to a malfunctioning external data source, when the connection is established, then the user should receive a clear error message indicating the failed connection and suggestions for resolving the issue.

Real-time Data Syncing in Collaborative Workspace

Given that multiple users working on a shared project in SolvEx are connected to the same external data source, when one user updates the data, then all users should see the updated data reflected in their dashboards within 2 minutes in real-time.

User-Specific Analytics Adjustment Based on External Data

Given an Innovation Catalyst user has integrated a set of external data sources, when they generate insights, then the analytics should reflect the most relevant metrics and trends specific to their persona's objectives and goals.

Security and Access Control for External Data

Given a user who has integrated multiple external data sources, when they invite other team members to view the data, then access controls should ensure that only authorized personnel can view or manipulate the data based on defined roles.

Performance Metrics for External Data Integration

Given that the integration feature has been implemented, when a comprehensive performance review is conducted, then the system should demonstrate a maximum downtime of less than 2% over a 6-month period for external data integrations.

User Feedback Mechanism

"As a user of SolvEx, I want to provide feedback on the persona-focused insights feature so that my suggestions can help enhance the tool and meet my needs more effectively."

Description

This requirement focuses on implementing a feedback mechanism that allows users to share their experiences and suggestions regarding the persona-focused insights feature. By collecting user feedback, the product team can iterate and improve the functionality based on real user needs and challenges. This capability is crucial for ensuring that the insights provided remain relevant and useful as users' needs evolve. A responsive feedback system will empower users and contribute to ongoing enhancements of the SolvEx platform, promoting a user-centric approach to development.

Acceptance Criteria

User submits feedback via the SolvEx platform regarding the effectiveness of the persona-focused insights feature after using it for a project.

Given the user is logged into SolvEx, when they navigate to the feedback section and input their comments on the persona-focused insights feature, then their feedback should be successfully recorded and a confirmation message displayed.

A user views analytics related to their persona and wants to provide specific suggestions for improvement.

Given the user is viewing their persona-specific analytics, when they click on the 'Provide Feedback' button, then they should be presented with a feedback form pre-filled with relevant data and their persona details.

The product team reviews gathered user feedback for actionable insights to inform future updates.

Given that the feedback has been collected for one month, when the product team evaluates the feedback, then they should identify at least three actionable insights to enhance the persona-focused insights feature.

Users receive notifications about the changes implemented based on their feedback regarding the persona-focused insights feature.

Given that user feedback has resulted in updates to the persona-focused insights feature, when users log in, they should receive a notification outlining the changes made in response to their feedback.

The feedback mechanism provides a summary of user ratings regarding the persona-focused insights feature.

Given that multiple users have submitted their feedback, when the product team accesses the feedback dashboard, then they should see a summarized rating score and key themes from the feedback submissions.

Users can edit or delete their previously submitted feedback on the persona-focused insights feature.

Given that the user has submitted feedback, when they choose to edit or delete their submission, then the user should be able to successfully make changes or remove their feedback entirely, with confirmation of the action taken.

AI Recommendations Engine

The AI Recommendations Engine analyzes past project data to generate actionable insights and suggestions for improvement. By guiding users with smart recommendations on resource allocation, potential pitfalls, and best practices, this feature enhances decision-making and optimizes project outcomes.

Requirements

User Behavior Analysis

"As a project manager, I want the AI Recommendations Engine to analyze previous projects' user behavior so that I can receive tailored insights that improve future project performance and decisions."

Description

This requirement involves implementing an analytics module within the AI Recommendations Engine that continuously monitors and analyzes user behavior and project outcomes. The module will identify patterns and trends that can inform future recommendations, ensuring that guidance provided is tailored to user-specific contexts and needs. By leveraging these insights, SolvEx can enhance user experience, drive better resource allocation, and ultimately support the platform's goal of optimizing project outcomes through informed decision-making.

Acceptance Criteria

User Behavior Analysis for AI Recommendations Engine in a project management environment.

Given that a user has completed multiple projects, when the AI Recommendations Engine analyzes the user's historical data, then it provides tailored recommendations based on identified trends and patterns.

Monitoring resource allocation effectiveness through user behavior analysis.

Given a project where various resources are utilized, when the user reviews the recommendations provided by the AI Recommendations Engine, then the recommendations should suggest optimal resources based on previous successful project data.

User experience enhancement through continuous behavior analysis.

Given a user interacting with the platform over time, when the analytics module collects user interaction data, then it should identify at least three distinct behaviors that influence project outcomes and adapt recommendations accordingly.

Identifying potential pitfalls based on user behavior patterns.

Given historical data of past projects, when a user begins a new project, then the AI Recommendations Engine should alert the user to at least two potential pitfalls that have occurred in similar past projects.

Informed decision-making through AI-driven insights.

Given that a user is reviewing their project performance, when the user accesses the insights generated by the AI Recommendations Engine, then the insights should provide at least three actionable suggestions to enhance project outcomes based on user behavior analysis.

Providing best practice suggestions through continuous user behavior monitoring.

Given that the user has completed a project, when the AI Recommendations Engine processes the project outcome data, then it should suggest at least two best practices for future projects that align with the user's observed behavior.

Real-Time Recommendation Updates

"As a team member, I want the AI Recommendations Engine to update recommendations in real-time based on project changes so that I can stay aligned with the latest strategies and decisions that are being made."

Description

This requirement focuses on enabling the AI Recommendations Engine to provide real-time updates to users based on ongoing project developments. By utilizing live data, the system will adjust its recommendations dynamically, ensuring that users are receiving the most relevant and timely suggestions. This feature is crucial for maintaining synchronization among team members and fostering an agile environment, where project challenges can be addressed proactively.

Acceptance Criteria

Real-time update of recommendations when project milestones are achieved.

Given a project milestone is achieved, when the user accesses the AI Recommendations Engine, then the user should receive updated recommendations based on the latest data.

Real-time alert system for potential project pitfalls.

Given a potential project pitfall is identified through live data analysis, when the AI Recommendations Engine detects this, then an alert should be sent to all relevant team members immediately.

Dynamic adjustments to resource allocation recommendations as team members input changes.

Given team members have made changes to resource allocations in the project, when those changes are saved, then the AI Recommendations Engine should provide updated resource allocation recommendations within 5 minutes.

User access to historical recommendation performance.

Given the user requests past recommendations made by the AI Recommendations Engine, when the user navigates to the historical insights section, then they should see a list of previous recommendations along with their outcomes and effectiveness ratings.

Integration with other project management tools for seamless updates.

Given that the AI Recommendations Engine is integrated with external project management tools, when a project update is made in either tool, then the recommendations engine should reflect changes within 3 minutes in all connected platforms.

User feedback loop for improving recommendation accuracy.

Given a user provides feedback on the relevance of a recommendation, when the feedback is logged, then the AI Recommendations Engine should incorporate this feedback in its future recommendations for the user within the next 24 hours.

Integration with Task Management Tools

"As a user of task management tools, I want the AI Recommendations Engine to integrate with these tools so that I can efficiently implement the relevant suggestions without switching between platforms."

Description

This requirement entails connecting the AI Recommendations Engine to existing task management tools within SolvEx to streamline the implementation of its suggestions. By integrating seamlessly with task management functionalities, users can easily act upon recommendations such as reallocating resources or adjusting timelines directly within their task lists. This integration will enhance usability and drive compliance with the suggested improvements, leading to better project management outcomes.

Acceptance Criteria

Integration with popular task management tools like Asana, Trello, and Jira.

Given the user is logged into SolvEx and has connected their task management tool, When the AI Recommendations Engine generates recommendations, Then users should see actionable suggestions reflected in their task management interface.

User receives a recommendation to reallocate resources for a specific project.

Given a user has received a resource reallocation recommendation, When they click on the recommendation, Then the details should automatically populate in the task management tool for easy action.

Adjusting timelines based on AI recommendations.

Given a user has been suggested to adjust project timelines, When they accept the suggestion, Then the new timeline should be updated in both SolvEx and the connected task management tool with no discrepancies.

Monitoring compliance with implemented recommendations.

Given that recommendations from the AI Recommendations Engine have been acted upon, When the user reviews the project metrics, Then the system should display a compliance report indicating the percentage of recommendations successfully implemented.

User feedback on the relevancy of recommendations.

Given users have followed through on recommendations, When they submit feedback on the relevance of those recommendations, Then the system should store this feedback and adjust future recommendations accordingly.

Seamless communication of updates between SolvEx and task management tools.

Given an update occurs in the task management tool as a result of an AI recommendation, When this update happens, Then SolvEx should refresh to display the most current task information without needing to manually refresh the page.

User training and onboarding for the recommendations integration feature.

Given a new user is onboarding to SolvEx, When they access training materials, Then they should find documentation and tutorials explaining how the AI Recommendations Engine integrates with task management tools effectively.

Feedback Mechanism for Recommendations

"As a user, I want to give feedback on the recommendations I receive from the AI Recommendations Engine so that I can help improve the relevance and effectiveness of future suggestions."

Description

This requirement aims to create a feedback loop within the AI Recommendations Engine, allowing users to provide ratings and comments on the recommendations they receive. This input will be instrumental in refining the recommendation algorithms over time, as user feedback will inform the AI about the effectiveness and relevance of its suggestions. Establishing this mechanism not only improves the accuracy of recommendations but also engages users in the platform's continuous enhancement.

Acceptance Criteria

User submits feedback on AI recommendations after completing a project.

Given the user has accessed the AI Recommendations Engine, when they select a recommendation they wish to provide feedback on, then they should be able to rate the recommendation from 1 to 5 stars and leave optional comments before submitting.

User views previously submitted feedback on AI recommendations.

Given that the user has submitted feedback in the past, when they navigate to their feedback history, then they should see a list of their submitted feedback along with corresponding ratings and comments for each recommendation.

Delay in receiving confirmation after submitting feedback on recommendations.

Given the user has submitted feedback on a recommendation, when the submission action is triggered, then a confirmation message should be displayed immediately, and the feedback should be reflected in the system within 5 seconds.

User attempts to provide feedback but submits a blank rating.

Given the user is on the feedback submission page, when they attempt to submit feedback without selecting a rating, then they should receive an error message prompting them to provide a rating before submission.

User updates existing feedback on a recommendation.

Given the user has previously submitted feedback on a recommendation, when they choose to edit their feedback and change the rating or comments, then their feedback should be successfully updated and reflected in their feedback history.

AI Recommendations Engine incorporates user feedback into future recommendations.

Given the AI Recommendations Engine has received user feedback, when it generates new recommendations, then the suggestions should reflect trends and insights gathered from user ratings and comments over the past month.

Interactive Benchmarking Tool

The Interactive Benchmarking Tool allows users to measure their project performance against industry standards and similar internal projects. This feature provides valuable context and helps identify performance gaps, empowering teams to set realistic goals and improve efficiency.

Requirements

Performance Metrics Visualization

"As a project manager, I want to see visualized key performance indicators against industry standards so that I can easily identify performance gaps and improve project efficiency."

Description

The Performance Metrics Visualization requirement involves creating a comprehensive dashboard that visually displays key performance indicators (KPIs) for projects against industry standards. This feature will include interactive graphs, charts, and comparisons, allowing teams to easily interpret their performance data. The integration of real-time data feeds ensures that users have the most up-to-date information available. By providing clear visual representations of performance gaps and benchmarks, teams can quickly identify areas needing improvement and make data-informed decisions. This will enhance the overall functionality of the Interactive Benchmarking Tool, promoting better goal-setting and efficient project management.

Acceptance Criteria

User opens the Interactive Benchmarking Tool dashboard to view performance metrics visualizations against industry standards.

Given the user has accessed the dashboard, when they select the performance metrics visualization, then they should see interactive graphs and charts displaying their project's KPIs compared to industry benchmarks, with all data accurately loading within 3 seconds.

User hovers over specific data points in the performance metrics visualization to get detailed insights.

Given the user is interacting with the performance metrics visualization, when they hover over a data point, then a tooltip should appear displaying detailed information, including the exact KPI value and the corresponding industry standard.

User applies specific filters to the performance metrics visualization to focus on certain KPIs.

Given the user has access to filters on the dashboard, when they select filters for specific KPIs and click apply, then only the relevant metrics should be displayed, removing all non-matching data from the visualization.

User watches the real-time data feed update within the performance metrics visualization.

Given the dashboard is open and the user is viewing the performance metrics visualization, when there are updates to the underlying data, then the dashboard should refresh automatically within 5 seconds to reflect these changes without manual intervention.

User compares their project's performance metrics with other internal projects.

Given the user is on the performance metrics visualization page, when they select the comparison option, then they should see a side-by-side visualization of their project data against selected internal projects, highlighting performance gaps clearly.

User generates a report based on the current performance metrics visualization.

Given the user has customized their performance metrics visualization, when they click on the report generation button, then a downloadable report should be generated that includes all displayed KPIs, comparisons, and visual graphs in a PDF format.

Custom Benchmark Settings

"As a team leader, I want to customize benchmark settings to match my project's unique criteria so that I can obtain a more relevant analysis of our performance."

Description

The Custom Benchmark Settings requirement allows users to define their own benchmarks for comparison based on specific criteria and business objectives. Users can input unique variables that best align with their organizational goals, which will enable tailored assessments and comparisons. This functionality enriches the benchmarking process by giving teams the ability to measure performance in a way that is most relevant to their specific needs. Providing flexibility in benchmark settings addresses diverse user needs and further personalizes the benchmarking experience, facilitating a more accurate analysis of project performance.

Acceptance Criteria

As a project manager, I want to configure custom benchmarks based on specific project metrics related to my organization's unique objectives, so that I can compare my project's performance against tailored standards that are more relevant to my needs.

Given the user is logged in to the SolvEx platform, when they access the Interactive Benchmarking Tool, then they should be able to define their own custom benchmarks by selecting from available metrics and setting target values.

As a business analyst, I need to save the custom benchmark settings so that I can use them in future project comparisons without needing to redefine them every time.

Given the user has defined custom benchmarks, when they click 'Save', then the benchmark settings should be stored securely and retrievable for later use without loss of data.

As a team leader, I want to share the custom benchmark settings with my team members so that everyone can align their project metrics and improve collective performance understanding.

Given the user has saved custom benchmarks, when they select the 'Share' option and choose team members, then all selected members should receive an email notification and have access to the shared benchmark settings in their dashboard.

As a user, I want to receive prompts that guide me through the process of creating custom benchmarks so that I understand the available options and how to make the best use of the tool.

Given the user is on the Custom Benchmark Settings page, when they first open it, then they should see a guided tutorial or prompts that explain each step of the benchmark creation process.

As a project manager, I want to visualize my custom benchmarks alongside industry standards so that I can quickly identify performance gaps and areas for improvement.

Given the user has set their custom benchmarks, when they view the benchmarking comparison dashboard, then the system should display both the user-defined benchmarks and relevant industry standards in a visually comparable format (e.g., using graphs or charts).

As a user, I want to ensure that the custom benchmarks I create can be easily adjusted or deleted, allowing for flexibility in ongoing project evaluation.

Given the user has created custom benchmarks, when they select any benchmark from the saved list, then they should have the option to edit or delete the benchmark settings without errors occurring in the system.

Automated Reporting Generation

"As a stakeholder, I want to receive automated reports on our project performance so that I can stay informed and involved in decision-making processes."

Description

The Automated Reporting Generation requirement focuses on producing real-time reports summarizing project performance against set benchmarks. This feature will generate comprehensive reports that include visualizations, key findings, and actionable insights; it can be scheduled or triggered on demand. By automating the reporting process, teams will save time, increase consistency in reporting, and ensure that stakeholders have access to necessary information whenever needed. This feature is essential for keeping everyone informed about project status and for facilitating continuous improvements based on performance evaluations.

Acceptance Criteria

User initiated automated reports based on a project milestone completion.

Given a project milestone is completed, When the user triggers the automated report generation, Then a report is generated that includes project performance metrics, visualizations, and actionable insights relevant to the milestone.

Scheduled automated reports generated on a weekly basis.

Given the scheduled reporting settings are configured, When the scheduled time arrives, Then the system automatically generates and distributes the report to designated stakeholders without user intervention.

User views the generated report through the platform's reporting interface.

Given the user accesses the reporting tool, When they select a specific report from the list of generated reports, Then the report opens displaying all visualizations, key findings, and insights clearly and interactively.

Automated reports include comparisons with historical data.

Given a report is generated, When selecting the comparison option, Then the report displays current performance metrics alongside relevant historical data for context.

The report generation process should support different data formats for export.

Given a report is generated, When the user selects the export option, Then the system allows downloading the report in formats such as PDF, Excel, and HTML as per the user's choice.

Automated report contains feedback and commentary options for stakeholders.

Given a report is displayed to the user, When the user chooses to add feedback, Then an option is presented to input comments that are saved within the report for future reference.

Peer Comparison Tool

"As a team member, I want to compare our project's performance with similar internal projects so that I can learn from our peers and identify strategies for enhancement."

Description

The Peer Comparison Tool requirement enables teams to benchmark their project performance not only against industry standards but also against anonymized data from similar internal projects. This feature will leverage a database of past project performances within the organization, allowing for a nuanced comparison and identification of best practices. By understanding how similar projects performed, teams can gain valuable context to evaluate their successes and areas for improvement, which can inform future project strategies and decision-making.

Acceptance Criteria

User accesses the Peer Comparison Tool to benchmark their project's performance against anonymized data from similar internal projects to identify performance gaps and best practices.

Given a user navigates to the Peer Comparison Tool, when they enter the relevant project parameters, then the tool should display a comparison of their project performance against at least three similar internal projects.

A project team wants to set realistic goals based on the insights gathered from the Peer Comparison Tool.

Given the user has successfully accessed the Peer Comparison Tool, when they view the comparison results, then they should be able to identify at least two key metrics that highlight areas for improvement and set corresponding goals.

The Peer Comparison Tool should provide an intuitive interface for users to interact with the benchmarking data without requiring extensive training.

Given a new user accesses the Peer Comparison Tool for the first time, when they navigate through the interface, then they should be able to understand and utilize all main features within five minutes without external assistance.

The system needs to ensure that all performance data displayed in the Peer Comparison Tool is derived from accurate and up-to-date sources to maintain relevance and integrity.

Given the Peer Comparison Tool is in use, when the user requests updated benchmarks, then the system should refresh the data to reflect the most recent performance metrics from all relevant past projects within the last two years.

Users will utilize the information provided by the Peer Comparison Tool to generate reports for their stakeholders outlining performance comparisons and insights.

Given a user has access to the Peer Comparison Tool, when they finalize their project comparison, then they should be able to export a detailed report in PDF format that includes charts, metrics, and recommendations based on the benchmarking data.

An admin configures the Peer Comparison Tool to include new internal projects as they are completed to ensure the database is continually updated.

Given an admin has completed a new project, when they input the relevant data into the system, then the Peer Comparison Tool should automatically incorporate the new project into the benchmarking database and make it available for comparison within 24 hours.

Feedback Loop Integration

"As a user, I want to provide feedback on the benchmarking tool so that I can contribute to its improvement and ensure it meets my needs."

Description

The Feedback Loop Integration requirement establishes a mechanism for users to provide feedback on their benchmarking experience and outcomes. This feature will include surveys and feedback forms that can be easily accessed following reports and tool utilization. Collecting user feedback is crucial for ongoing improvement, helping the development team understand user pain points, desired features, and overall satisfaction with the benchmarking process. This integration will contribute to the iterative enhancement of the Interactive Benchmarking Tool, ensuring it remains relevant and user-friendly.

Acceptance Criteria

Feedback Form Accessibility After Tool Utilization

Given a user has completed a benchmarking report, when they navigate to the report summary page, then they should see an option to access the feedback form prominently displayed.

Feedback Submission Process

Given a user accesses the feedback form after viewing their benchmarking results, when they fill out the form and submit it, then their feedback should be successfully recorded in the system without errors.

Survey Completion Insights Collection

Given a user has participated in a feedback survey, when they complete the survey, then the system should capture and store their responses for analysis purposes.

Iterative Improvement Based on Feedback Analysis

Given that user feedback has been collected for the Interactive Benchmarking Tool, when the development team reviews the feedback, then there should be actionable insights documented for potential feature improvements and changes.

User Satisfaction Rating Collection

Given a user has submitted feedback on the benchmarking tool, when they are prompted to rate their satisfaction on a scale of 1 to 5, then their rating is recorded and linked to their previous feedback for comprehensive analysis.

Feedback Acknowledgment for Users

Given a user submits feedback on their benchmarking experience, when they submit the feedback form, then they should receive an on-screen confirmation message acknowledging their submission.

Custom Report Generator

The Custom Report Generator enables users to create and export tailored reports featuring key metrics and insights derived from the analytics hub. This flexibility allows for efficient sharing of relevant information with stakeholders, enhancing communication and facilitating strategic planning.

Requirements

Dynamic Template Selection

"As a business analyst, I want to choose a report template that fits my current project so that I can create a visually appealing report without starting from scratch."

Description

The Dynamic Template Selection requirement allows users to choose from a variety of customizable report templates tailored to different business needs. This functionality enables users to select a template based on the specific metrics they want to highlight. By providing pre-defined layouts and designs, users can save time while ensuring that their reports maintain a professional appearance. The dynamic nature of this feature enhances user experience, as it allows for quick adjustments and selections according to the report needs, thus improving efficiency in report creation.

Acceptance Criteria

User selects a report template for a quarterly sales analysis.

Given the user navigates to the Custom Report Generator, When the user clicks on 'Choose Template', Then all available templates for sales reports should be displayed, and the user can select one to proceed.

User customizes selected report template by adding specific metrics.

Given the user has selected a sales report template, When the user adds metrics such as total sales, average order value, and sales growth rate, Then the report should reflect these changes accurately in the preview.

User exports the customized report to a PDF format.

Given the user has finalized the report using the customized template, When the user clicks on 'Export to PDF', Then the report should download in PDF format with correct formatting and all selected metrics included.

User changes the layout of the selected report template.

Given the user is in the report customization screen, When the user selects a different layout option from the available designs, Then the report layout should update in real-time without needing to refresh the page.

User saves a customized report template for future use.

Given the user has customized a report template, When the user clicks on 'Save Template', Then the template should be saved in the user's account under 'My Templates' for future access.

User receives a confirmation message after successfully exporting a report.

Given the user has exported the report, When the export is complete, Then a confirmation message should appear stating, 'Your report has been successfully exported!'

User views a list of previously used report templates.

Given the user navigates to the report template selection page, When the user clicks on 'My Templates', Then the previously used report templates should be displayed with option to select or delete.

Real-time Data Integration

"As a project manager, I want my reports to include the most current data so that I can make informed decisions and present accurate information to my stakeholders."

Description

The Real-time Data Integration requirement ensures that the Custom Report Generator pulls the latest data from the analytics hub in real-time. This means that whenever a user generates a report, it reflects the most up-to-date metrics and insights, making it invaluable for decision-making processes. This capability enhances the accuracy and relevance of reports, thereby fostering effective communication and strategic planning with stakeholders. It supports various data sources, ensuring that users have access to comprehensive analytics directly within their reports.

Acceptance Criteria

User generates a custom report for the marketing department to analyze the effectiveness of a recent campaign.

Given that a user accesses the Custom Report Generator, when they select the desired metrics and specify the reporting period, then the report should reflect the latest data pulled from the analytics hub without any delay.

A project manager needs to share a report with stakeholders after a team meeting to assess project progress and identify any roadblocks.

Given that the report generation is initiated, when the user clicks on 'Generate Report', then the system must pull the latest data in real-time and present it in the report within 60 seconds.

An analyst is preparing a quarterly performance review presentation that requires up-to-date financial metrics and insights.

Given that the analyst is using the Custom Report Generator, when they select financial metrics from multiple data sources, then the report should consolidate and accurately display the latest data from all selected sources.

A sales team lead needs to create a report highlighting customer engagement metrics to discuss in a strategy meeting.

Given that the sales team lead requests a report on customer engagement, when they specify the date range and select relevant metrics, then the system should display the most recent engagement metrics in the generated report with no outdated information.

A compliance officer is tasked with generating a report to ensure that all key performance indicators are met for regulatory requirements.

Given that the compliance officer initiates the report generation, when they select KPIs from the analytics hub, then the expected metrics should be retrieved in real-time, ensuring the report reflects the current compliance status accurately.

Custom Export Options

"As a team lead, I want to export my report in PDF format so that I can share a professionally formatted copy with my executive team during our meeting."

Description

The Custom Export Options requirement allows users to export their reports in multiple formats such as PDF, Excel, and PowerPoint. This flexibility empowers users to choose the most suitable format based on their sharing or presentation needs. Offering various export options facilitates seamless integration of reports into different workflows, making it easier for users to share insights with stakeholders, whether for printing hard copies or for digital presentations. It streamlines the reporting process and enhances the utility of the generated reports across different channels.

Acceptance Criteria

User selects a report in the Custom Report Generator and chooses to export it in PDF format.

Given the user has created a report, when they select the 'Export' option and choose 'PDF', then the system generates a PDF file that contains the complete report with all relevant data and visuals included.

User generates a report and opts to export it as an Excel file for data manipulation.

Given the user has a generated report, when they choose the 'Export' option and select 'Excel', then the system creates an Excel file that allows the user to manipulate the data, and includes all specified metrics within the worksheet.

User intends to present a report in a meeting and wants to export it to PowerPoint format.

Given the user has finalized their report, when they click on 'Export' and select 'PowerPoint', then the system produces a PowerPoint presentation that correctly formats the report content into slides, maintaining visual integrity and layout consistency.

User exports a report in multiple formats consecutively.

Given the user has a report open, when they export it first as PDF and then as Excel, then both files must be generated accurately, each containing the complete and correct report data as per selected format.

The user needs to verify the exported file for accuracy before sharing it with stakeholders.

Given the user has exported a report, when they open the PDF, Excel, and PowerPoint files, then each file should have no discrepancies in data, visual representation, or formatting compared to the original report seen in the Custom Report Generator.

Multi-User Collaboration

"As a marketing director, I want my team to work together on the same report so that we can combine our insights and create a comprehensive overview of our campaign performance."

Description

The Multi-User Collaboration requirement enables multiple users to collaborate on a single report simultaneously. This functionality allows team members to contribute insights, make edits, and provide comments in real-time, enhancing the collaborative effort in report creation. This feature supports the synergy needed for effective teamwork and ensures that diverse perspectives are captured in the final report. It fosters open communication and streamlines the workflow, resulting in high-quality reports created through collaborative efforts.

Acceptance Criteria

Simultaneous Collaboration on Report Creation

Given that multiple users are logged into the report generation, when one user makes an edit to the report, then all other users should see the changes in real-time without needing to refresh the page.

User Commenting Functionality

Given that a user is viewing the report, when the user adds a comment on a specific section, then the comment should be timestamped and visible to all collaborating users immediately after posting.

Audit Trail for Collaborative Edits

Given that multiple users are editing the report, when any user saves changes, then an audit trail should record the user’s name, the timestamp, and a summary of the changes made, accessible to all users.

Conflict Resolution Prompt

Given that two users are editing the same section of the report simultaneously, when one user tries to save their changes, then a conflict resolution prompt should appear, allowing users to see the outstanding changes and choose which version to save.

Customization of User Roles

Given an administrative user, when they set different permission levels for team members, then each user should have access to features according to their assigned role, such as editing rights or view-only access.

Exporting Collaborative Reports

Given that the collaboration is complete, when users choose to export the report, then the exported document should reflect all edits, comments, and changes made by all users in a cohesive format.

Notification of Changes

Given that a user is working on a collaborative report, when another user makes changes or comments, then the first user should receive a notification alerting them of the updates in real-time.

Automated Sharing Notifications

"As a team member, I want to receive notifications when a report is shared with me so that I can quickly access the information I need for my tasks."

Description

The Automated Sharing Notifications requirement implements an automated notification system that alerts users when reports are shared with them or updated. This feature ensures that stakeholders are continuously informed and engaged with the latest developments, promoting transparency and facilitating timely decision-making. By automating communication regarding report availability and changes, it reduces the manual effort required to keep everyone updated, thereby enhancing overall efficiency in collaboration.

Acceptance Criteria

The user is notified via email when a report is shared with them for the first time, ensuring they are aware of new information relevant to their role.

Given a user has been granted access to a shared report, when the report is shared, then the user should receive an email notification informing them of the shared report.

The user receives a push notification on their mobile device when a report they are subscribed to is updated, allowing them to stay informed in real-time.

Given a user is subscribed to report updates, when the report is updated, then the user should receive a push notification on their mobile device alerting them of the update.

The user can customize the frequency of notifications they receive about shared reports, catering to their preferences on information updates.

Given a user accesses the notification settings, when they select their preferred notification frequency for reports, then that frequency should be saved and reflect their choices for future notifications.

The user is able to view a log of all notifications regarding shared reports, ensuring they can track past communications effectively.

Given the user navigates to the notification log, when they view the log, then they should see a chronological list of all notifications related to shared report activities.

The system automatically filters and categorizes notifications based on report importance levels, aiding users in prioritizing their attention.

Given reports have been categorized by importance, when a notification is generated, then the user should see a categorized alert based on the importance of the report shared or updated.

The user can opt-out of specific notification types related to report sharing, minimizing unnecessary distractions while maintaining essential updates.

Given a user accesses notification preferences, when they deselect a specific notification type, then they should no longer receive notifications of that type while still receiving others they have selected.

Real-Time Data Monitor

The Real-Time Data Monitor feature provides live updates on critical project metrics, ensuring that users are always informed of their project's ongoing performance. This functionality promotes agility and immediate response to changing conditions, ensuring teams can stay aligned and adaptive.

Requirements

Live Performance Dashboard

"As a project manager, I want to have a real-time performance dashboard so that I can quickly assess my team's progress and make informed decisions that keep the project on track."

Description

The Live Performance Dashboard requirement entails the development of an integrated dashboard that displays real-time data on key project metrics. This dashboard will provide users with visual representations of performance indicators, such as project progress, task completion rates, and resource allocation. It will facilitate prompt decision-making by aggregating data from various sources and presenting it in an intuitive format. Additionally, it will enable teams to track performance against goals and adjust strategies on-the-fly, promoting a culture of agility and responsiveness within the organization. This requirement is crucial for enhancing the user experience by providing clear insights into ongoing project developments, ultimately leading to improved project outcomes and team alignment.

Acceptance Criteria

Users can access the Live Performance Dashboard from their project landing page to monitor real-time updates on project metrics and KPIs.

Given the user is on the project landing page, when they click on the 'Live Performance Dashboard' button, then the dashboard should load within 2 seconds and display the current metrics as intended.

The Live Performance Dashboard visually represents key project metrics, ensuring that data is accurate and easily interpretable.

Given the dashboard is loaded, when the user views it, then all presented project metrics must reflect real-time data and visually correspond to predefined indicators without discrepancies.

Users must be able to filter the displayed metrics on the Live Performance Dashboard to focus on specific timelines or performance indicators.

Given the dashboard is open, when a user applies filters for metric types or timeframes, then the dashboard should dynamically update to only display relevant data within 5 seconds.

The Live Performance Dashboard should aggregate data from multiple sources to provide a comprehensive overview of project performance.

Given the data sources are connected, when the dashboard retrieves project data, then it should accurately compile and display aggregated information from all connected sources without data loss.

Users can export the current view of the Live Performance Dashboard to share insights with stakeholders.

Given the dashboard is displayed, when the user selects the 'Export' option, then a downloadable report in PDF format should be generated that includes all currently visible metrics and visualizations.

The dashboard should allow users to set performance goals and visually track progress against those goals.

Given the user sets a performance goal, when looking at the dashboard, then there should be a visual indicator reflecting the current progress against this goal with updates every minute.

The Live Performance Dashboard should notify users of any critical performance issues or thresholds being breached.

Given the dashboard is actively monitoring, when a key performance indicator exceeds a predefined threshold, then a real-time alert should be displayed prominently on the dashboard.

Custom Alert Settings

"As a team member, I want to customize my alert settings so that I can receive timely notifications about important changes in project metrics that affect my tasks."

Description

The Custom Alert Settings requirement involves enabling users to configure alerts for specific data points or performance metrics that are critical to their projects. Users will have the option to set thresholds for when alerts should be triggered, receive notifications via multiple channels (email, in-app, or SMS), and customize the frequency of these notifications. This functionality empowers teams to proactively manage risks and opportunities by staying informed about significant changes in project metrics. The ability to tailor alert settings to individual or team preferences is essential for enhancing user engagement and ensuring that important information is communicated effectively and timely, contributing to improved project adaptability and performance.

Acceptance Criteria

User configuring custom alert settings for critical performance metrics in a project dashboard.

Given a user is logged into SolvEx, When the user navigates to the Real-Time Data Monitor and selects 'Custom Alert Settings', Then the user should be able to configure alerts for specific metrics with defined thresholds and notification preferences.

User receives alerts through their preferred notification channel when specified performance metrics reach threshold levels.

Given a user has set alerts for specific metrics and configured notification preferences, When the performance metric reaches the defined threshold, Then the user should receive an alert via their selected notification channel (email, in-app, SMS).

User can customize the frequency of alerts based on their project needs.

Given a user is in the Custom Alert Settings, When the user selects the frequency option, Then the user should be able to choose between options such as 'Immediately', 'Daily', or 'Weekly' notifications for each configured alert.

User views a summary of all alerts configured in the Custom Alert Settings.

Given a user is in the Custom Alert Settings, When the user selects 'View All Alerts', Then the system should display a list of all configured alerts, including metrics, thresholds, and notification preferences, in an organized format.

User tests alert configuration to ensure it functions as expected before applying it to live metrics.

Given a user has configured custom alerts, When the user selects 'Test Alert', Then the system should simulate reaching the set threshold and send a test notification to the user's preferred channels.

User can edit or delete existing alerts in the Custom Alert Settings.

Given a user is in the Custom Alert Settings view, When the user selects an existing alert to edit or delete, Then the user should be able to modify the alert settings or remove the alert entirely from their configuration.

User accesses help or tutorials related to setting up custom alerts.

Given a user is on the Custom Alert Settings page, When the user clicks on the 'Help' or 'Tutorial' button, Then the user should be directed to resources or documentation that explain how to set up and manage custom alerts.

Data Visualization Tools

"As a data analyst, I want to use advanced visualization tools so that I can create meaningful graphical representations of project data for better analysis and communication with my team."

Description

The Data Visualization Tools requirement seeks to integrate advanced graphical tools within SolvEx for users to visualize project data in various formats, such as charts, graphs, and heat maps. These tools will allow users to create custom reports and presentations based on real-time data, enhancing their ability to analyze trends and derive actionable insights. By facilitating visual interpretation of complex data sets, this requirement supports better understanding, retention, and communication of project performance among stakeholders. This capability will play a crucial role in enhancing collaboration and ensuring that all team members have access to easy-to-understand representations of ongoing progress, ultimately driving better decision-making processes.

Acceptance Criteria

User navigates to the Real-Time Data Monitor and selects the Data Visualization Tools to create a custom report based on current project metrics.

Given the user is logged into the SolvEx platform, When they select the 'Data Visualization Tools' option and choose data metrics to visualize, Then a customizable interface for displaying charts, graphs, and heat maps should appear, allowing the user to create a report.

After creating a custom report using the Data Visualization Tools, the user wants to share the report with team members via the SolvEx platform.

Given a user has created a report using the Data Visualization Tools, When they select the 'Share' option, Then the report should be successfully sent to selected team members, with confirmation received by the user that sharing was successful.

A project manager checks the real-time project dashboard to view the current performance metrics visualized through the advanced graphics provided by the Data Visualization Tools.

Given the project manager is viewing the dashboard, When they select specific performance metrics, Then the corresponding visualizations (charts/graphs/heat maps) should update in real-time to accurately reflect the latest data.

A user is analyzing historical project data using the Data Visualization Tools to identify trends and make future projections.

Given the user has selected a historical time frame for data visualization, When they apply filters and select metrics, Then the Data Visualization Tools should display relevant trends through several graphical formats, enabling easy analysis.

A user is preparing a presentation for stakeholders using the visualizations generated from the Data Visualization Tools.

Given the user has created visual reports, When they export the reports into a presentation format, Then the exported report should maintain the integrity of data visuals and be ready to present without further modifications.

A team member accesses the Data Visualization Tools to check for any updates or changes in the project metrics from their mobile device.

Given the team member is connected to the SolvEx platform via a mobile device, When they access the Data Visualization Tools, Then they should be able to view and interact with visualizations just as effectively as on a desktop, with all the same functionalities available.

Integration with Third-Party Tools

"As a team lead, I want to integrate SolvEx with the tools my team already uses so that we can streamline our workflow and maintain our existing processes while benefiting from SolvEx's features."

Description

The Integration with Third-Party Tools requirement focuses on creating seamless connections between SolvEx and other popular project management or communication tools used by teams, such as Slack, Trello, or Microsoft Teams. By implementing APIs and plugins that allow data sharing and interoperability between systems, users will benefit from enhanced workflow efficiencies and reduced duplication of efforts. This integration ensures that users can consolidate their project monitoring efforts within SolvEx while utilizing their preferred tools, fostering a more cohesive and powerful project management experience. Successful execution of this requirement will significantly extend SolvEx's utility and user adoption across diverse teams and projects.

Acceptance Criteria

User successfully integrates SolvEx with Slack, allowing for notifications of project updates directly in Slack channels.

Given the user has a registered account on both SolvEx and Slack, When the user selects the integration option in SolvEx and follows the authentication process, Then the user should receive a confirmation message indicating successful integration.

A user accesses real-time project metrics from Trello directly within SolvEx after integration.

Given the user has integrated Trello with SolvEx, When the user navigates to the Real-Time Data Monitor feature, Then they should see live updates of Trello cards relevant to their project on the SolvEx dashboard.

Users in a Microsoft Teams channel can receive alerts for task deadlines from SolvEx.

Given a project with set deadlines in SolvEx, When the integration with Microsoft Teams is enabled, Then users in the designated Teams channel should receive alerts one day before each task deadline.

The integration between SolvEx and a third-party tool allows seamless transfer of data without duplication.

Given the user is actively using both SolvEx and a third-party tool, When the user updates a project metric in the third-party tool, Then the corresponding metric in SolvEx should reflect the same update automatically within five minutes.

User successfully disconnects integration between SolvEx and a third-party tool.

Given the user is currently connected to a third-party tool, When the user selects the 'Disconnect' option in the integration settings of SolvEx, Then the connected tool should no longer have access to SolvEx data and the user should receive a confirmation message of successful disconnection.

Multiple users from different teams can collaborate in SolvEx while using various integrated third-party tools without issues.

Given that users from different teams are linked to their own project management tools and are using SolvEx concurrently, When they perform actions in SolvEx, Then their respective tool data should sync appropriately and not interfere with each other's workspace.

Historical Data Analysis

"As a project strategist, I want to analyze historical project data so that I can identify patterns and apply lessons learned to improve future project outcomes."

Description

The Historical Data Analysis requirement involves developing features that allow users to access, analyze, and compare historical project data. Users will have the ability to review past performance metrics to identify trends, learn from previous experiences, and enhance future project planning. This function will include filtering options, comparative analysis tools, and suggest actionable insights based on historical performance. By enabling this deeper level of analysis, teams can make more informed decisions rooted in past outcomes, ultimately fostering a culture of continuous improvement within their projects. This feature is vital for teams that wish to leverage data-driven insights for strategic planning and better risk management.

Acceptance Criteria

User accesses the Historical Data Analysis feature to compare the current project metrics with metrics from the previous projects.

Given a user has logged into the SolvEx platform, when they navigate to the Historical Data Analysis section and select a project, then they must be able to view a comprehensive report that includes comparative performance metrics for the last three projects.

A user filters historical data based on specific parameters to analyze performance trends over time.

Given a user is in the Historical Data Analysis section, when they apply filters for date ranges and specific metrics, then the system will display data that accurately reflects the filtered parameters without any errors.

A user receives actionable insights based on historical performance metrics during project planning.

Given a user has completed an analysis of past project data, when they request actionable insights, then the system must present relevant suggestions that are directly tied to the historical performance trends observed.

Multiple users collaborate to analyze historical data for a project in real-time.

Given multiple users are viewing the Historical Data Analysis report, when one user updates a filter or adds a comparative project, then all users must see the changes reflected in real-time without needing to refresh their view.

Users want to export historical performance data for external analysis.

Given a user is viewing the Historical Data Analysis report, when they select the export option, then the application must allow them to download the data in formats such as CSV or Excel without loss of any data integrity.

A user looks for specific trends in historical project data based on predefined metrics.

Given a user identifies key metrics for analysis, when they initiate a trend analysis, then the system must display visual representations of trends, such as graphs or charts, that effectively illustrate the changes over time for the selected metrics.

A user wants to understand the impact of previous decisions on project outcomes.

Given a user is analyzing historical data from past projects, when they click on specific performance metrics, then the application must provide a detailed breakdown of decisions made and their corresponding impacts on the outcomes of those projects.

Ideation Enhancer

This feature provides users with AI-driven prompts and questions based on selected frameworks to stimulate creative thinking during workshops. By guiding participants through thought-provoking inquiries, the Ideation Enhancer ensures rich dialogue and a steady flow of ideas, boosting overall creativity and engagement.

Requirements

AI Prompt Generation

"As a workshop facilitator, I want AI to provide me with tailored prompts based on the frameworks we are using so that I can generate engaging discussions and stimulate creative thought among participants."

Description

The AI Prompt Generation requirement involves harnessing advanced machine learning algorithms that analyze user-selected frameworks and generate contextual prompts and inquiries tailored to stimulate creative thinking during ideation sessions. This capability will significantly enhance the user experience by providing insightful and thought-provoking suggestions that encourage richer discussions and elevate the quality of ideas exchanged. By seamlessly integrating with the existing workspace and adapting to the specific context of the session, this feature aims to foster a conducive environment for innovation, thereby maximizing the effectiveness of workshops and collaborative efforts.

Acceptance Criteria

User selects a specific problem-solving framework from the SolvEx platform during an ideation session.

Given the user has selected a framework, when they initiate the ideation session, then the system generates a minimum of five contextual AI-driven prompts related to the chosen framework.

Users engage in the collaborative workspace to brainstorm solutions for a selected challenge using the Ideation Enhancer feature.

Given the user is using the Ideation Enhancer, when prompts are generated, then all prompts must encourage at least three different perspectives or approaches to the challenge.

A workshop facilitator reviews the AI-generated prompts prior to the session to ensure appropriateness and relevance.

Given the facilitator is reviewing prompts, when they view the generated list, then at least 80% of the prompts must align with the goals of the selected framework and session context.

Participants provide feedback on the AI-driven prompts during the ideation session.

Given the participants have engaged with the prompts, when they are asked to rate the prompts on a scale of 1 to 5, then at least 70% must rate the prompts as a 4 or higher in relevance and creativity.

The AI system adapts prompts based on real-time feedback received during the session.

Given participants provide feedback on the prompts, when feedback is submitted, then the AI system must generate at least three new prompts within five minutes that reflect that feedback.

The Ideation Enhancer feature integrates seamlessly with the existing collaborative workspace of SolvEx.

Given the Ideation Enhancer is activated, when users navigate between different sections of the workspace, then there should be no lag and all prompts should remain accessible and relevant during the session.

The AI-driven prompt generation feature is tested with various user-selected frameworks.

Given a selection of diverse frameworks, when prompts are generated for each, then at least 90% of the generated prompts must be unique and cater specifically to the nuances of the selected frameworks.

User Interaction Analytics

"As a workshop facilitator, I want to access analytics on user interactions during ideation sessions so that I can identify effective strategies and improve the engagement of future workshops."

Description

The User Interaction Analytics requirement focuses on the implementation of tools that gather and analyze data related to user engagement during ideation sessions. This includes tracking the frequency of prompts used, participant interactions, and overall activity levels within sessions. The insights gained through this analysis will allow facilitators to understand what kinds of prompts resonate best with their teams, gauging effectiveness and areas for improvement. By leveraging this data, SolvEx can facilitate better future workshops tailored to user preferences, ultimately enhancing productivity and creativity.

Acceptance Criteria

Tracking User Engagement During Ideation Sessions

Given a facilitator is using the User Interaction Analytics tool during an ideation session, When multiple prompts are utilized, Then the system should log the frequency of each prompt used along with participant interaction metrics.

Analyzing Prompt Effectiveness

Given a completed ideation session, When the facilitator reviews the interaction analytics report, Then the report should provide insights into which prompts had the highest engagement levels as indicated by participant interactions and discussion volume.

Feedback Gathering for Improvement

Given an ideation session has concluded, When facilitators request feedback from participants regarding the prompts used, Then the system should capture and summarize participant feedback for each prompt for future analysis.

Session Activity Reporting

Given several ideation sessions have occurred, When the facilitator accesses the User Interaction Analytics dashboard, Then the dashboard should display a comprehensive report of overall activity levels, participant engagement, and prompt usage across all sessions.

Data Privacy Compliance

Given the collection of user interaction data, When the data is processed by the User Interaction Analytics tool, Then the system must comply with relevant data privacy regulations (e.g., GDPR) and ensure participant anonymity is preserved in the analysis.

Custom Analytics Dashboard for Facilitators

Given a facilitator logged into the SolvEx platform, When they navigate to the User Interaction Analytics section, Then they should be able to customize their analytics dashboard to view specific metrics of interest such as prompt effectiveness, participant engagement, and session summaries.

Framework Customization Options

"As a team member, I want to customize problem-solving frameworks to fit our specific projects and contexts so that we can ensure our ideation sessions are relevant and effective."

Description

The Framework Customization Options requirement allows users to customize existing problem-solving frameworks or create new ones tailored to their specific needs. This flexibility enables teams to adapt the ideation process to fit their unique contexts, thereby enhancing relevance and usability. Users will have the capability to modify prompts, questions, and methodologies within the frameworks, empowering them to align their creative processes with organizational goals. By enabling customization, SolvEx can better support diverse teams and promote more meaningful collaboration.

Acceptance Criteria

As a user of the SolvEx platform, I want to customize an existing problem-solving framework by modifying the prompts and questions to better fit our team's needs during a brainstorming session.

Given an existing framework, when the user selects the framework for customization, then the user should be able to access an editing interface where they can modify prompts and questions, and save their changes successfully without errors.

As a team leader, I want to create a new problem-solving framework that aligns with our organizational goals, enabling my team to address specific challenges in collaboration sessions.

Given the user has the necessary permissions, when the user opts to create a new framework, then they should be able to name the framework, define the structure, add custom prompts and questions, and save it as a new framework.

As a workshop facilitator, I need to retrieve customized frameworks to ensure that the ideation session is relevant and engaging for the participants.

Given a user is logged into the SolvEx platform, when the user navigates to the frameworks section and filters for customized frameworks, then the system should display all frameworks that have been customized by the user or their team.

As a user, I want to preview the changes I made to a customized framework before finalizing it to ensure it meets our requirements.

Given a user is in the framework editing interface, when the user selects the preview option, then the system should display a read-only view of the framework with all applied changes and any modifications made.

As a project manager, I want to share a customized framework with my team to gather feedback on the modified prompts and questions.

Given a customized framework is created, when the user selects the share option, then the framework should be sent to specified team members via email, with an invitation for collaborative feedback.

As a user, I need to delete a customized framework when it is no longer needed, ensuring that the workspace remains organized.

Given a customized framework exists, when the user selects the delete option within the framework settings, then the framework should be permanently removed from the user's frameworks list after confirmation of the action.

Real-time Collaboration Tools

"As a remote participant, I want to utilize real-time collaboration tools during ideation sessions so that I can effectively contribute to discussions and share ideas instantly with my team."

Description

The Real-time Collaboration Tools requirement focuses on enhancing the synchronous communication capabilities within the SolvEx platform. This involves integrating features such as chat, video conferencing, and collaborative document editing that allow participants to actively engage with one another during ideation sessions—regardless of their physical location. Improved collaboration in real-time will foster a greater synergy among team members and drive engagement, significantly contributing to the generation of innovative ideas. This requirement is critical to ensure that the Ideation Enhancer can be effectively utilized in dynamic teams.

Acceptance Criteria

Real-time chat functionality for team ideation sessions

Given a user is logged into the SolvEx platform, when they start a group ideation session, then they should be able to instantly send and receive messages in the chat interface without any noticeable delay.

Video conferencing integration for collaborative brainstorming

Given a user initiates a video conference during an ideation workshop, when participants join the call, then all users should be able to see and hear each other clearly without technical disruptions for the duration of the session.

Collaborative document editing during ideation

Given a user opens a collaborative document while participating in an ideation session, when multiple users edit the document, then all changes should be reflected in real-time for all users without any data loss.

User notifications for real-time updates

Given a user is participating in a real-time collaboration session, when new messages are sent or document changes are made, then the user should receive instant notifications within the platform to keep them informed.

Integration of AI-driven prompts within chat during ideation sessions

Given an ideation session is active and the Ideation Enhancer is enabled, when users engage in the chat, then relevant AI-driven prompts should automatically appear in the chat interface based on the selected framework to stimulate discussion.

Accessibility features for diverse teams

Given that users with different accessibility needs are participating in real-time collaboration, when they use the available features, then all tools (chat, video, document editing) should be fully accessible, meeting WCAG 2.1 AA standards.

Custom Feedback Mechanism

"As a participant, I want to provide feedback on the prompts and processes during ideation sessions so that I can help improve the workshop experience for myself and future participants."

Description

The Custom Feedback Mechanism requirement involves creating a system that allows participants to provide feedback on the prompts and overall ideation process. This includes rating the usefulness of prompts, offering suggestions for improvement, and sharing their experiences. The feedback collected will not only help continuously improve the quality of AI-generated prompts but will also enable facilitators to refine their ideation strategies based on participant input. By fostering an environment of open feedback, SolvEx can ensure that all workshop participants feel valued and contribute to the enhancement of future sessions.

Acceptance Criteria

Workshop participants are live in a collaborative session using the Ideation Enhancer feature to generate ideas and engage in creative discussions.

Given that the participant is logged into the workshop session, When they use the feedback mechanism to rate a prompt, Then the system should successfully record the rating and display a confirmation message.

Participants have completed a workshop where they used various AI-generated prompts to facilitate discussions and ideation processes.

Given that participants have provided feedback on the prompts at the end of the session, When the feedback data is analyzed, Then the system should generate a report summarizing the average ratings and common suggestions for improvement.

Facilitators review the feedback collected from participants after multiple workshops to improve future sessions.

Given that feedback has been collected from various workshops, When the facilitator accesses the feedback dashboard, Then they should be able to filter feedback by prompt type, rating, and suggestion, and view detailed insights.

Participants are encouraged to share their experiences regarding the overall ideation process and AI prompts utilized during the workshop.

Given that a feedback option is available at the end of the ideation session, When participants submit their experiences using the free-text feedback input, Then the system should successfully capture their responses and acknowledge receipt with a thank you message.

Facilitators want to assess the overall sentiment of feedback on the ideation process over time.

Given that multiple sessions have been held and feedback collected, When the facilitator requests sentiment analysis on the feedback, Then the system should return a summary display of positive, negative, and neutral sentiments based on participant feedback.

During a workshop, participants utilize the feedback mechanism to suggest new prompt ideas or enhancements.

Given that participants have the option to suggest improvements, When a participant submits a suggestion for a new prompt, Then the system should log the suggestion and notify the facilitators for review.

Real-Time Feedback Loop

During Collaborative Ideation Workshops, participants can give and receive immediate feedback on ideas in an interactive format. This feature promotes dynamic discussions and refinements, encouraging participants to build off each other's input, leading to more robust and innovative solutions.

Requirements

Interactive Feedback Interface

"As a workshop participant, I want to give and receive immediate feedback on ideas during ideation sessions so that I can refine my contributions and build on the ideas of others effectively."

Description

The Interactive Feedback Interface allows participants in Collaborative Ideation Workshops to provide and receive real-time feedback on ideas presented. This interface should be user-friendly, allowing feedback to be submitted through various formats such as text comments, emoji reactions, and quick polls. It promotes open dialogue, allowing for dynamic discussions and iterative refinement of ideas. By seamlessly integrating this interface within the existing SolvEx platform, it enhances collaboration and ensures that all voices are heard, leading to more innovative solutions and a sense of shared ownership among participants.

Acceptance Criteria

Collaborative ideation workshop participants provide feedback on each other's ideas using the Interactive Feedback Interface throughout the session to enhance discussions.

Given a participant is logged into the SolvEx platform during a collaborative workshop, when they submit feedback using any available format (text comments, emoji reactions, or quick polls), then the submitted feedback should be visible to all other participants in real-time without any delay.

After submitting feedback on an idea during a workshop, participants wish to view a summary of feedback received on their own ideas in a dedicated section of the interface.

Given a participant has submitted feedback on an idea, when they navigate to the feedback summary section, then they should see a consolidated view of all feedback (text comments, emoji reactions, and poll results) that has been given on their idea during the workshop.

During a collaborative session, participants want to quickly share their opinions on an idea through emoji reactions.

Given a participant is viewing an idea presented during the workshop, when they select an emoji reaction, then the system will update the idea's feedback count immediately, reflecting the total number of reactions in real-time for all participants to see.

Facilitators of the workshop want to encourage participation through quick polls on specific ideas presented during the session.

Given a facilitator initiates a quick poll on an idea, when participants cast their votes, then the results of the poll should be displayed in real-time, allowing all participants to view the results instantly after they submit their votes.

Participants in a workshop want to edit their feedback after submitting it to improve its clarity and relevance based on ongoing discussions.

Given a participant has submitted feedback on an idea, when they choose to edit their feedback, then they should be able to modify their text comments or change their emoji reactions, and the updated feedback should reflect immediately for all participants.

At the end of a workshop, participants wish to save the feedback for review and future reference.

Given the workshop has concluded, when participants select the option to save feedback, then all feedback submitted during the session (including text comments, emoji reactions, and poll results) should be stored in their personal workspace for future access.

Feedback Analytics Dashboard

"As a workshop facilitator, I want to access analytics on participant feedback so that I can understand engagement and improve future workshops based on participant interactions."

Description

The Feedback Analytics Dashboard provides insights into the feedback collected during ideation workshops. This feature aggregates and visualizes data on participant contributions, feedback frequency, and sentiment analysis. It allows facilitators to track engagement levels and analyze trends in feedback over time. By providing detailed reports on the ideation process, the dashboard empowers decision-makers to identify which ideas resonate most with participants, informing future sessions and strategy.

Acceptance Criteria

Feedback Analytics Dashboard Usage During Ideation Workshop

Given a feedback analytics dashboard in a live ideation session, when a facilitator opens the dashboard, then it displays real-time data visualization of participant contributions and feedback received in the current session.

Sentiment Analysis Visualization

Given the feedback data collected, when the facilitator views the sentiment analysis section of the dashboard, then it accurately displays sentiment trends (positive, negative, neutral) based on participant feedback for the session.

Engagement Level Tracking

Given multiple ideation workshops conducted over a month, when a facilitator accesses engagement level analytics, then it provides a report showing the average feedback frequency and participant contribution metrics per workshop.

Reporting on Feedback Trends Over Time

Given feedback data accumulated over multiple sessions, when the facilitator requests a report on feedback trends, then the dashboard generates a visual report indicating the evolution of participant feedback and idea resonance over time.

Data Export Functionality

Given the feedback collected during workshops, when a facilitator opts to export data from the dashboard, then it enables the download of feedback analytics in CSV format for further analysis.

User Role Access Control

Given different user roles (facilitator, participant), when accessing the feedback analytics dashboard, then only facilitators can edit and generate reports while participants can view the feedback summaries.

Dashboard Usability Review

Given a user testing session, when facilitators interact with the feedback analytics dashboard, then at least 80% of users confirm that the interface is intuitive and easy to navigate for accessing the required insights.

Feedback Notification System

"As a workshop participant, I want to be notified when I receive feedback on my submissions so that I can quickly engage with the responses and continue the conversation."

Description

The Feedback Notification System alerts participants when they receive feedback on their ideas during a workshop session. Notifications should be customizable, allowing users to choose how and when they want to be notified (e.g., via email, desktop alerts, or in-app messages). This system ensures that participants stay engaged and can respond promptly to feedback, fostering a more interactive and collaborative environment.

Acceptance Criteria

User receives a feedback notification via their preferred method immediately after someone provides feedback on their idea during a live workshop session.

Given the user is in a collaborative workshop, when feedback is given on their idea, then the user should receive a notification through their selected method (email, desktop alert, in-app message) within 5 seconds.

Users can customize their notification settings prior to the workshop to determine how they wish to be notified of feedback.

Given a user is in their notification settings, when they select their preferred notification methods, then those selections should be saved and applied during the workshop.

A user wants to change their notification preferences mid-workshop without leaving the session.

Given the user is currently in a workshop session, when they access the notification settings, then they should be able to modify their notification preferences and have those changes take effect immediately.

Participants wish to review feedback notifications collected during a workshop after it has concluded.

Given the workshop has ended, when participants navigate to their notification history, then they should be able to view a chronological list of all received feedback notifications along with timestamps.

A user opts to mute feedback notifications while focusing on the workshop to minimize distractions.

Given the user is in a workshop and decides to mute notifications, when they set their notification settings to 'mute', then they should not receive any feedback notifications until they unmute them.

All participants wish to receive a summary of the feedback given during the workshop after it concludes.

Given a workshop has ended, when participants request a feedback summary, then a comprehensive report should be sent to their preferred notification method containing all feedback received during the workshop.

Idea Versioning System

"As a workshop participant, I want to submit multiple versions of my ideas so that I can iterate based on the feedback and discussions without losing previous input."

Description

The Idea Versioning System allows participants to create and submit multiple iterations of their ideas throughout the workshop. This feature tracks changes and evolution of ideas, enabling participants to revert to previous versions if needed. It facilitates deeper discussions about the merits of various ideas and their evolution, allowing for a more refined final solution that incorporates diverse inputs.

Acceptance Criteria

Participants in a Collaborative Ideation Workshop create and submit multiple iterations of their ideas, each time refining their proposals based on group feedback and discussion.

Given a workshop participant, when they create a new version of their idea, then the system must save the new version and allow the participant to see a version history.

During a workshop, participants can view the entire version history of their submitted ideas to understand the evolution and reasoning behind each iteration.

Given a workshop participant, when they access the version history of their idea, then all previous versions must be displayed clearly with timestamps and respective changes.

A participant needs to revert their idea to a previous version due to feedback received during a workshop session.

Given a workshop participant, when they select a previous version to revert to, then the system must replace the current version with the selected previous version and notify the user.

Multiple participants are discussing an idea, and one of them submits a new version based on collaborative feedback during the workshop.

Given the collaborative environment, when a new version is submitted, then the system must notify all workshop participants of the update and display the change prominently.

Facilitators want to evaluate the progress of ideas over the course of the workshop through their versions and changes.

Given a facilitator, when they access the idea versioning dashboard, then they must have access to analytics showing the number of versions submitted and their comparative performance on feedback.

Participants want to gain insights into how their ideas have changed over time and what feedback influenced those changes.

Given a workshop participant, when they select a version for review, then the system must display the accompanying feedback received for that version along with the changes made.

At the end of the workshop, participants need a summary of their ideas including the final version and its evolution for documentation.

Given a workshop participant, when the workshop ends, then the system must generate a report that includes the final idea version along with a summary of all previous versions and feedback received.

Post-Workshop Feedback Summary

"As a workshop participant, I want to receive a summary report of feedback and discussions after the workshop so that I can review key insights and action items."

Description

The Post-Workshop Feedback Summary compiles all feedback received during a workshop session and generates a report for distribution among participants. This document summarizes key insights, themes identified, and action items derived from the feedback process. It serves as a valuable reference for participants to reflect on discussions and for stakeholders to understand workshop outcomes, thus fostering accountability and follow-through on ideas generated.

Acceptance Criteria

Post-Workshop Feedback Summary Generation Process

Given the workshop has concluded and feedback has been collected, when the summary report is generated, then the report should include all feedback items, categorized by themes, along with clearly defined action items for each theme.

Feedback Summary Distribution to Participants

Given the Post-Workshop Feedback Summary has been generated, when the report is ready, then all workshop participants should receive a copy of the report via email within 24 hours of the workshop conclusion.

User Access to Feedback Summary

Given a workshop participant, when they log into their SolvEx account, then they should be able to access the Post-Workshop Feedback Summary from their dashboard.

Content Accuracy in Feedback Summary

Given the generated Post-Workshop Feedback Summary, when reviewed, then all included feedback points, themes, and action items must accurately reflect the discussions held during the workshop.

Action Item Assignment and Tracking

Given the feedback summary includes action items, when these items are assigned to specific participants, then each participant should be able to track their assigned action items within the SolvEx platform.

Clarity and Readability of Feedback Summary Document

Given the Post-Workshop Feedback Summary is created, when a participant reads the document, then the content should be organized, clear, and easy to understand, facilitating quick reference.

Smart Framework Selector

This intelligent tool analyzes the project context and user profiles to recommend the most suitable frameworks from the SolvEx library for each workshop. By ensuring that users adopt the best-fitting methodologies, the Smart Framework Selector enhances the creativity and effectiveness of brainstorming sessions, aligning them with specific goals.

Requirements

Contextual Framework Analysis

"As a workshop facilitator, I want the Smart Framework Selector to analyze the project context and user profiles so that I can quickly identify the most suitable frameworks for my team to utilize during brainstorming sessions."

Description

The Smart Framework Selector must analyze the project context, including project goals, team composition, and user profiles, to suggest the most relevant frameworks from the SolvEx library. This analysis should evaluate user characteristics such as their skills, preferences, and past interactions with the frameworks. By aligning the selected framework with the specific needs and context of the project, this requirement aims to enhance the effectiveness and creativity of brainstorming sessions, optimizing the overall productivity of teams.

Acceptance Criteria

Project Manager initiates a brainstorming session and uses the Smart Framework Selector to analyze the project's goals and team composition. The system recommends frameworks tailored to the specific needs and expertise of the team members, leading to a productive and focused session.

Given the project goals and team composition inputted into the Smart Framework Selector, when the analysis is performed, then the system should provide at least three recommended frameworks that align with the provided context and user profiles.

A team member accesses the Smart Framework Selector and inputs their skills and preferences along with the project details. The tool must suggest appropriate frameworks that enhance the session's creativity based on the user's specific input.

Given a team member's input on their skills and preferences, when the Smart Framework Selector analyzes the data, then it should return suggestions for frameworks that match at least 80% of the user’s provided characteristics.

During a workshop, a facilitator uses the Smart Framework Selector to evaluate past interactions of team members with various frameworks. The system should consider these interactions to adjust the recommendations accordingly.

Given the past interaction data of team members with the frameworks, when the Smart Framework Selector conducts contextual analysis, then it must provide recommendations that prioritize frameworks with which users have had positive experiences in the past.

A user tries to initiate a session without sufficient data input into the Smart Framework Selector. The system must handle this scenario gracefully without crashing and guide users to provide adequate information for analysis.

Given incomplete project context and user profile data submitted by a user, when the Smart Framework Selector is activated, then the system should prompt the user to fill in missing information and prevent further processes until the data is complete.

After the frameworks have been suggested by the Smart Framework Selector, users must have the option to provide feedback on the relevance of each framework suggested based on their session experience.

Given the recommended frameworks provided by the Smart Framework Selector, when users participate in a session, then they should be able to rate the relevance of each framework post-session on a scale from 1 to 5, with an option to add comments.

The Smart Framework Selector must be capable of updating its recommendations based on newly added frameworks to the SolvEx library, ensuring it remains relevant to the latest methodologies.

Given that new frameworks are added to the SolvEx library, when the Smart Framework Selector performs an update, then it should incorporate and recommend these new frameworks in subsequent analyses conducted after the update.

Intuitive User Interface

"As a user, I want an intuitive interface for the Smart Framework Selector so that I can easily find and understand the recommended frameworks for my project."

Description

The Smart Framework Selector must feature an intuitive user interface that presents framework recommendations in a user-friendly manner. This interface should allow users to easily navigate through recommendations, with clear explanations and visuals for each suggested framework. It should facilitate user interactions by including filters, search functionalities, and tooltips for better comprehension. The design must ensure that users can quickly grasp the rationale behind framework recommendations, increasing adoption and engagement.

Acceptance Criteria

User searches for a specific brainstorming framework tailored to their project type using the Smart Framework Selector.

Given the user has accessed the Smart Framework Selector, when they enter a relevant keyword in the search bar, then the interface should display at least three relevant framework recommendations with clear explanations and visuals for each.

A user is seeking a framework during a collaborative workshop and needs to filter by specific criteria such as creative thinking or data analysis.

Given the user is on the Smart Framework Selector interface, when they apply filters for 'Creative Thinking' and 'Data Analysis', then the system should present only the frameworks that meet both criteria, with comprehensive tooltips explaining each framework.

A team member is reviewing the recommended frameworks for their workshop on problem-solving and wants to understand why a particular framework was recommended.

Given the user clicks on the recommended framework, when the user views the details, then the interface should provide a rationale, including the target problems the framework addresses and its success rate in similar scenarios.

A user is unfamiliar with the framework options available and requires guidance through the Smart Framework Selector.

Given the user is on the main interface of the Smart Framework Selector, when they hover over any framework recommendation, then a tooltip should appear providing a brief summary of its purpose and usage, enabling user comprehension and informed decision-making.

A user navigates the interface to compare two frameworks for an upcoming session.

Given the user has selected two frameworks to compare, when they choose the 'Compare' option, then the interface should display a side-by-side comparison highlighting key features, benefits, and potential applications of each framework.

After a user has selected a recommended framework, they need to see related frameworks for future sessions.

Given the user has completed the selection of a framework, when they navigate to the 'Related Frameworks' section, then the system should suggest at least three alternative frameworks that align with the chosen methodology, complete with visuals and descriptions.

A user wants to quickly access popular frameworks among their colleagues in the platform.

Given the user is using the Smart Framework Selector, when they click on the 'Popular Frameworks' tab, then the system should list the top five most used frameworks based on user engagement metrics, along with user ratings for each framework.

Feedback Loop Mechanism

"As a user, I want to provide feedback on the framework recommendations offered by the Smart Framework Selector so that I can help improve future suggestions based on my experience."

Description

The Smart Framework Selector should incorporate a feedback loop mechanism that allows users to provide feedback on the framework recommendations. This feature will collect user insights on the effectiveness of the suggested frameworks in achieving their goals. By continuously gathering data from users about their experiences and satisfaction levels, the system can refine its analysis algorithms and improve the quality of future recommendations, leading to better alignment with user needs over time.

Acceptance Criteria

User provides feedback on framework recommendations after a workshop.

Given a user completes a workshop using the recommended framework, when the user accesses the feedback form, then they should be able to submit their feedback on the effectiveness of the framework used.

System collects user feedback after multiple workshops.

Given multiple users have submitted feedback over several workshops, when the feedback is aggregated, then the system should display the overall effectiveness rating of each framework.

Feedback influences future framework recommendations.

Given a user submits feedback indicating dissatisfaction with a recommended framework, when the feedback is collected, then the system should adjust future recommendations accordingly based on the aggregated user data.

User receives confirmation after submitting feedback.

Given the user submits their feedback on framework effectiveness, when the submission is successful, then the system should display a confirmation message acknowledging the feedback received.

Admin reviews user feedback for insights.

Given an admin accesses the feedback dashboard, when reviewing the feedback data, then they should see insights on user satisfaction levels categorized by each framework.

Feedback submission requires minimum input fields.

Given a user attempts to submit feedback, when the feedback form is displayed, then it must require at least a rating and a comment for submission to be successful.

User has option to edit their feedback after submission.

Given a user has submitted feedback, when they revisit the feedback form within 30 days, then they should be able to edit their previous feedback submission.

Personalized Recommendations Algorithm

"As a frequent user of SolvEx, I want the Smart Framework Selector to remember my past preferences and outcomes so that I can receive personalized framework recommendations that fit my working style."

Description

The Smart Framework Selector must utilize a sophisticated algorithm that personalizes framework recommendations based on users' historical data and preferences. This algorithm should analyze past workshop outcomes, user feedback, and interaction patterns to tailor suggestions specifically suited to individual users and teams. By learning from previous engagements, it aims to continually enhance the relevance of the frameworks suggested, thus increasing the likelihood of successful outcomes during workshops.

Acceptance Criteria

User selects a project context and initiates a workshop session to receive framework recommendations.

Given a user with a defined project context and historical data, when the Smart Framework Selector is invoked, then the system must recommend at least three frameworks from the library that align with the selected context and user preferences.

User has provided feedback on previously used frameworks and wants to improve future recommendations.

Given a user that has submitted feedback on past workshops, when new recommendations are generated, then the system must incorporate the feedback into the ranking of frameworks presented, ensuring that at least one recommendation reflects the user’s feedback.

Team members join a collaborative workshop requiring framework suggestions tailored to their collective strengths and weaknesses.

Given a team consisting of multiple users with varied historical data, when the Smart Framework Selector is used, then the system must analyze the collective profiles and recommend frameworks that leverage the team's combined strengths and address their weaknesses, as evidenced by a diverse range of the suggested frameworks.

User has a preference for specific frameworks based on their past successful outcomes in workshops.

Given a user with a documented history of successful workshops using specific frameworks, when they initiate a new workshop, then the system must prioritize those frameworks in the recommendations, ensuring that at least two out of the three recommended frameworks are from their successful history.

User wants to view the rationale behind selected framework recommendations to understand their relevance better.

Given a user requesting a rationale for the recommended frameworks, when the Smart Framework Selector provides the recommendations, then the system must include an explanation for each suggestion that references the user’s past interactions and the context of the current project.

User attempts to modify their preferences in the system to receive more tailored recommendations.

Given a user modifying their preferences or profiles in the tool, when they save these changes, then the Smart Framework Selector must immediately reflect these updates in the subsequent framework recommendations provided, ensuring accuracy based on the modified data.

The user wants to assess the effectiveness of framework recommendations after a series of workshops.

Given a user who has completed multiple workshops utilizing the recommended frameworks, when they review the outcomes of these sessions, then the system must provide a performance report displaying success rates associated with each framework used, establishing a correlation between recommendations and workshop success.

Multi-User Support

"As a team member, I want the Smart Framework Selector to allow input from all participants in the workshop so that we can collaboratively choose the best framework for our project."

Description

The Smart Framework Selector should support dynamic multi-user environments, allowing multiple team members to collaborate and contribute to the selection process. This feature will enable real-time input and adjustments from different users, accommodating diverse perspectives in framework selection. By fostering collaboration, the system will ensure that recommendations take into account various viewpoints and expertise, enhancing the overall quality of the brainstorming session.

Acceptance Criteria

Multiple users are collaborating in a brainstorming workshop using the Smart Framework Selector, where each user has a different perspective and expertise related to the project at hand.

Given multiple users are logged into the SolvEx platform, when they initiate the Smart Framework Selector, then all users can simultaneously view and contribute to the framework recommendations.

A user with expertise in marketing collaborates with a technical user to select the most suitable framework for a project using the Smart Framework Selector.

Given users with different roles are collaborating, when they input their context and preferences, then the Smart Framework Selector adjusts its recommendations in real-time based on all inputs.

During a virtual brainstorming session, team members provide feedback on the recommended frameworks provided by the Smart Framework Selector.

Given that users interact with the proposed frameworks, when they submit their feedback or votes on the recommendations, then the system incorporates this feedback into the selection process for future iterations.

Team members want to review previous selections made by different users to ensure transparency in the selection process within the Smart Framework Selector.

Given multiple users have contributed to framework selections, when a user accesses the history of decisions, then they can view a complete log of all user inputs and recommendations from previous sessions.

A user is in a workshop using the Smart Framework Selector and wants to adjust the recommended frameworks based on newly identified project constraints.

Given users are reviewing the recommendations, when a user modifies the parameters of the project context, then the Smart Framework Selector updates the suggested frameworks accordingly within 5 seconds.

Interactive Voting System

An engaging tool that allows workshop participants to vote on the most promising ideas in real-time. This feature not only fosters democratic collaboration but also prioritizes the ideas that resonate most with team members, making it easier to identify the direction for further development.

Requirements

Real-time Voting Mechanism

"As a workshop facilitator, I want to enable participants to vote on ideas in real-time so that I can quickly gauge which ideas resonate most with the team and streamline the decision-making process."

Description

The Interactive Voting System requires a real-time voting mechanism that allows participants to cast their votes instantly during workshops. This functionality will ensure that all votes are counted accurately and immediately reflected in the voting results. This real-time capability not only enhances engagement among participants but also aids facilitators in quickly identifying consensus or discrepancies in opinion. By incorporating this feature, SolvEx will enable teams to make informed decisions more effectively and enhance the collaborative experience during workshops.

Acceptance Criteria

Real-time Voting during Workshop Sessions.

Given that a workshop participant is logged into SolvEx, When they submit their vote, Then their vote should be recorded in real-time and reflected in the results within 5 seconds.

Vote Count Accuracy after Submission.

Given that multiple participants are voting simultaneously, When the voting concludes, Then the total count of votes displayed must match the individual votes submitted without discrepancies.

User Notification of Successful Vote Submission.

Given that a participant submits their vote, When the submission is successful, Then the user should receive a confirmation message indicating their vote has been counted.

Seamless Integration with Other Functionalities.

Given that the voting feature is activated, When participants engage in a workshop and utilize other collaborative tools, Then the voting mechanism should function without impacting the performance of other features.

Immediate Update of Voting Results Display.

Given that at least one vote has been cast, When a participant votes, Then the voting results must update visually for all participants within 2 seconds to reflect the current standings.

Accessibility of Voting for All Participants.

Given that a participant with accessibility needs is using the platform, When they access the voting feature, Then the voting options must be fully navigable and operable via keyboard and screen readers.

Visibility of Voting Options and Results.

Given that a workshop is in progress, When participants view the voting interface, Then all voting options and results should be clearly displayed without any visual obstructions or errors.

Anonymous Voting Option

"As a participant in the workshop, I want to vote anonymously on ideas so that I can express my true preferences without concern for peer judgment or influence."

Description

To promote candid participation, the Interactive Voting System should include an anonymous voting option. This feature will encourage participants to share their true preferences without fear of judgment, thereby fostering a more open and honest atmosphere during brainstorming sessions. By incorporating anonymous voting, the system will yield more genuine insights into team sentiment, leading to better decision-making outcomes during collaborative workshops.

Acceptance Criteria

User selects the anonymous voting option during a brainstorming session.

Given that a user is in a workshop session, when they opt for the anonymous voting feature, then all votes cast by that user should remain confidential, with no identification associated with the votes.

Participants submit their votes anonymously for the presented ideas.

Given that participants are ready to vote anonymously, when they submit their votes, then the voting system should record their choices without revealing voter identities to any participant or moderator.

Reviewing the results after voting is completed.

Given that the voting session has ended, when the results are displayed, then the outcome should only show the total number of votes each idea received without identifying individual voters.

Encouraging user adoption of the anonymous voting feature.

Given that users are informed about the new anonymous voting feature, when they cast their votes, then at least 80% of participants should use the anonymous voting option during a session.

Feedback on the impact of anonymous voting on participation.

Given that a workshop has utilized the anonymous voting feature, when feedback is collected, then at least 90% of participants should express that they felt more comfortable sharing their opinions anonymously.

Results Visualization

"As a workshop participant, I want to see the voting results visually represented so that I can quickly understand which ideas have the most support and guide our discussions effectively."

Description

The requirement for results visualization entails creating a dynamic display of voting results in various formats, such as charts or graphs. This will allow workshop participants to easily comprehend the outcomes and explore the popularity of different ideas visually. The ideal implementation would include real-time updates of visualizations to match live voting activity, hence facilitating better discussions around the results and guiding the next steps for idea development based on visual data interpretation.

Acceptance Criteria

Real-time voting results visualization for workshop participants during a brainstorming session.

Given that at least one participant has cast a vote, when visualization is requested, then the display updates to show the latest voting results in graphical format within 5 seconds.

Accessibility of voting results for all participants during and after the workshop.

Given that voting results have been generated, when a participant accesses the visualization, then they should be able to view results in at least 3 different formats (bar chart, pie chart, list).

Integration of voting results with task management features to guide future actions.

Given that results visualization is complete, when a participant clicks on a visual representation of an idea, then they should be prompted to create a follow-up task related to the idea.

Ease of use in real-time updates during an ongoing brainstorming session.

Given that voting is in progress, when new votes are cast, then the visual representation updates without requiring participants to refresh the page or take any action.

Visual differentiation to indicate vote counts for top ideas submitted.

Given that multiple ideas are voted on, when visual results are displayed, then the top 3 ideas must be clearly highlighted with distinct colors or larger fonts to indicate their popularity.

Overall performance and responsiveness of the results visualization during peak voting times.

Given that 100 participants are voting simultaneously, when votes are being collected, then the visualization should not lag and must remain responsive within 2 seconds of each vote.

Idea Commenting Feature

"As a participant, I want to provide comments on voted ideas so that I can contribute constructive feedback that may enhance the development of those ideas further."

Description

The Interactive Voting System should incorporate an idea commenting feature that allows participants to add remarks or feedback on each idea before or after voting. This functionality not only enhances participant engagement but also provides valuable qualitative insights that can help refine ideas. By allowing constructive feedback, the feature encourages a collaborative atmosphere where participants can build on each other's thoughts and improve the overall ideation process.

Acceptance Criteria

Participants in a workshop can view a list of ideas presented for voting, and they have the opportunity to read comments made by their peers before casting their votes.

Given the idea commenting feature is enabled, when a participant clicks on an idea, then they should see a list of comments associated with that idea.

Participants are able to add comments to an idea before voting, helping facilitate discussion and engagement around the idea.

Given that a participant is viewing an idea, when they enter a comment and click the 'Submit' button, then the comment should be displayed under that idea for all participants to see.

After voting, participants can still view and add comments to the ideas they voted on, allowing continued engagement.

Given that a participant has already voted, when they view the results page for that idea, then they should still have the option to add a new comment.

The system must ensure that comments are tied to the specific idea, maintaining a clear context for feedback and suggestions.

Given that a comment is submitted, then it should be associated with the respective idea ID and retrievable by other participants viewing that idea.

Participants are notified if their comment is successfully submitted or if there is an error during the commenting process.

Given that a participant submits a comment, when the comment submission is successful, then they should see a message confirming the submission; otherwise, they should see an error message indicating the failure.

The commenting feature should allow participants to edit their comments for a limited time after submission, to ensure clarity and accuracy.

Given that a participant has submitted a comment, when they click the 'Edit' option within a set timeframe, then they should be allowed to modify their existing comment and save the changes.

Participants should be able to delete their comments if they no longer wish for them to be visible.

Given that a participant has submitted a comment, when they click the 'Delete' option, then the comment should be removed from visibility for all participants.

Voting Session Scheduling

"As a workshop organizer, I want to schedule voting sessions in advance so that participants have clarity on when to focus and engage, promoting better attendance and participation."

Description

The system should offer functionality to schedule voting sessions in advance. This feature will allow workshop facilitators to set specific times for voting, thus ensuring that all participants are prepared and can allocate time for thoughtful consideration of ideas. Effective scheduling will enhance participation rates and ensure more structured and efficient workshop flows, ultimately leading to more productive outcomes.

Acceptance Criteria

Facilitators can schedule a voting session at least one day in advance of the workshop.

Given a facilitator accesses the scheduling feature, when they set a voting session for a specific date and time, then the session should be saved and visible to all participants in their session calendar.

Participants receive notifications about the upcoming voting session.

Given a voting session is successfully scheduled, when the session is one hour away, then all participants should receive a notification reminding them about the voting session via email and in-app alerts.

Participants can view details of the voting session prior to its start.

Given a voting session is scheduled, when participants click on the session in their calendar, then they should see details such as the date, time, duration, and a list of ideas to be voted on.

Facilitators can update or reschedule the voting session if necessary.

Given a scheduled voting session, when the facilitator changes the date or time and saves the updates, then the changes should be reflected in all participants' calendars and notifications should be sent out about the rescheduled session.

Facilitators can view participation metrics after the voting session.

Given the voting session has concluded, when the facilitator accesses the session summary, then they should be able to view metrics such as number of participants, votes cast, and the most voted ideas.

Participants can submit their availability for the voting session prior to final scheduling.

Given the facilitator is setting up a voting session, when participants submit their availability, then the system should provide feedback to the facilitator about the best time to schedule based on participant availability.

Facilitators can cancel a voting session before it starts.

Given a scheduled voting session, when the facilitator decides to cancel the session, then all participants should receive a cancellation notification and the session should be removed from their calendars.

Idea Synthesis Board

This feature aggregates and synthesizes all ideas generated during the workshop, presenting them in a visual format that highlights connections and dependencies. By enabling users to see relationships between ideas, the Idea Synthesis Board aids in organizing thoughts and planning actionable steps moving forward.

Requirements

Visual Idea Mapping

"As a workshop facilitator, I want to visualize the connections between ideas so that I can help teams see relationships and dependencies, ensuring more structured planning of actionable steps."

Description

The Visual Idea Mapping requirement involves creating a dynamic interface that visually represents ideas generated during workshops. This interface will connect related ideas through a flowchart that shows dependencies and relationships, allowing users to navigate complex connections easily. The mapping feature is essential as it facilitates better understanding and organization of thoughts, which enhances the overall productivity and creativity of the team. By leveraging this visual format, users can more effectively prioritize actions and plan the implementation of ideas, ensuring that no valuable connections are overlooked.

Acceptance Criteria

Users can visualize and navigate ideas in a flowchart format depicting relationships and dependencies among generated ideas during a collaborative workshop session.

Given that the user has generated multiple ideas, When the user accesses the Visual Idea Mapping, Then the ideas should be displayed in a flowchart showing connections and dependencies among them, allowing for seamless navigation.

The flowchart representing ideas should be interactive, allowing users to click on nodes to expand or collapse related ideas for deeper understanding.

Given that the user is viewing the flowchart, When the user clicks on a node, Then the related ideas should expand to show additional information or contract to hide it, facilitating a user-friendly experience.

Users should be able to rearrange the flowchart to prioritize ideas based on dependencies and strategic importance during discussions.

Given that the user is interacting with the flowchart, When the user drags and drops nodes, Then the position of the nodes should be updated accordingly without losing the established connections among the ideas.

The system should save the current state of the flowchart, so users can return to the same layout and connections in future sessions.

Given that the user has configured the flowchart layout, When the user saves the session and logs out, Then the flowchart should retain its layout and connections when the user logs back in.

The Visual Idea Mapping must support real-time updates to respond to changes made by multiple users during collaborative sessions.

Given that multiple users are interacting with the flowchart, When one user modifies an idea or its connections, Then all other users should see these changes reflected in real-time without requiring a page refresh.

The visual representation must support tooltips or annotations to provide additional context about each idea and relationship when hovered over.

Given that the user is viewing the flowchart, When the user hovers over any idea node, Then a tooltip should display relevant details about that idea, enhancing comprehension.

The flowchart should be exportable in various formats (e.g., PDF, PNG) for presentations and reports, allowing users to share insights beyond the platform.

Given that the user has finalized the flowchart, When the user selects the export option, Then they should be able to download the flowchart in their chosen format without losing quality or data.

Real-time Collaboration

"As a team member, I want to collaborate in real-time on the Idea Synthesis Board so that I can engage with my colleagues actively and contribute to the idea refinement process during workshops."

Description

The Real-time Collaboration requirement focuses on enabling multiple users to interact with the Idea Synthesis Board simultaneously. This feature supports live updates, allowing team members to contribute their thoughts, ask questions, and modify data in real time. This integration is vital as it ensures that all participants are on the same page regardless of their physical location. The collaborative nature of this feature enhances team synergy, increases engagement, and fosters a deeper discussion of ideas during workshops, ultimately leading to richer outcomes and shared ownership of the ideas generated.

Acceptance Criteria

User A and User B, both team members from different locations, join a virtual workshop to brainstorm ideas using the Idea Synthesis Board. They expect to see each other’s contributions in real-time, with any modifications or comments instantly visible to everyone involved in the session.

Given User A creates a new idea card on the Idea Synthesis Board, When User B views the board, Then User B should see the new idea card added within 2 seconds.

During a workshop, a team member wants to ask a question about a specific idea on the Idea Synthesis Board. The team member expects their question to be visible to all participants in real-time, enabling collaborative discussion.

Given User C posts a question on a specific idea card, When User D and User E view the Idea Synthesis Board, Then they should see User C’s question appear within 2 seconds behind the corresponding idea card.

A team workshop is underway, and multiple users are adding comments to existing idea cards. Participants want to ensure that all comments are updated in real-time without any delays so that discussions can continue fluidly without interruption.

Given three users are adding comments simultaneously, When any user submits a comment on an idea card, Then the comment should be visible to all participants within 2 seconds without any data loss.

At the end of the workshop, the team wants to review all contributions made during the session on the Idea Synthesis Board to ensure all input was captured accurately in real-time and accessible for future reference.

Given that multiple users have contributed ideas and comments, When the workshop concludes, Then all ideas and comments should be saved and retrievable without discrepancies in the presented data.

Team members using various devices (laptops, tablets, smartphones) join the Idea Synthesis Board during a workshop and need to collaborate effectively in real-time without compatibility issues.

Given that users are on different device types, When a user interacts with the Idea Synthesis Board, Then the updates should reflect correctly and consistently across all devices immediately.

During the workshop, a team member wishes to modify an idea card’s content. They need to know if their changes are being reflected in real-time for all other team members viewing the board at that moment.

Given User F updates the content of an idea card, When this update is made, Then all other participants currently viewing the board should see the updated content within 2 seconds.

Idea Prioritization Tool

"As a product manager, I want to use a prioritization tool on the Idea Synthesis Board so that my team can quickly identify and focus on the most impactful ideas to develop."

Description

The Idea Prioritization Tool requirement proposes integrating a mechanism that helps users rank and prioritize ideas generated during the workshop based on predefined criteria. This tool will enable users to assign scores to ideas according to factors such as feasibility, impact, and alignment with business goals. The prioritization process is crucial for ensuring that the team focuses on the most promising ideas and efficiently allocates resources to develop them further. This tool enhances decision-making clarity and reduces the time spent on deliberation, leading to faster implementation of actionable ideas.

Acceptance Criteria

User ranks ideas based on feasibility, impact, and alignment with business goals during a workshop using the Idea Prioritization Tool.

Given a list of ideas generated in the workshop, when the user selects criteria for ranking, then the tool should allow scoring on a scale of 1-10 for each criterion.

Team reviews prioritized ideas to ensure they align with strategic business objectives before finalizing them for further development.

Given a ranked list of ideas, when the team reviews the top three ideas, then at least 90% of the team members should agree on their alignment with business goals.

User utilizes the Idea Prioritization Tool for multiple rounds of ranking to assess and refine the prioritization of ideas.

Given 10 initial ideas, when the user completes three rounds of scoring, then the final list of ideas ranked should consist of no more than 5 ideas, each scored with an average above 7.

User tests the Idea Prioritization Tool to verify that the scoring calculations are accurate and reflect the input given.

Given that users input scores for criteria, when the scores are submitted, then the total score for each idea should be accurately calculated and displayed immediately.

An admin wants to analyze the effectiveness of priority scoring over time using the Idea Synthesis Board.

Given recorded prioritization sessions, when the admin accesses the analytics dashboard, then the dashboard should display trends showing changes in idea scores over the past three workshops.

Users need to filter and sort ideas based on scores assigned during the prioritization process.

Given a list of ideas with assigned scores, when the user applies sorting and filtering options, then the interface should dynamically update to reflect the user's selections in real time.

Export and Share Functionality

"As a user, I want to be able to export the results of the Idea Synthesis Board so that I can share them with my stakeholders and ensure everyone is informed about the ideas generated."

Description

The Export and Share Functionality requirement entails creating a feature that allows users to export the synthesized ideas and their visual representation in various formats, such as PDF or image files. Additionally, this feature should facilitate sharing via email or integrated collaboration tools. This functionality is essential as it enables teams to document their brainstorming results and share insights with stakeholders who were not present during workshops. By enhancing accessibility to ideas, the team can ensure ongoing engagement and alignment across the organization, even after the workshop has concluded.

Acceptance Criteria

User can export a synthesis board as a PDF after completing a brainstorming workshop.

Given the user has completed the brainstorming session on the Idea Synthesis Board, when the user selects the 'Export as PDF' option, then the system should generate a PDF file that accurately represents the visual synthesis board, including all ideas, connections, and dependencies.

User can export a synthesis board as an image file for quick sharing.

Given the user has a finalized synthesis board, when the user clicks on the 'Export as Image' option, then the system should provide the user with a downloadable PNG or JPEG file that visually represents the synthesis board accurately.

User can share the synthesized ideas directly via email integration.

Given the user wants to share the synthesis board, when the user selects 'Share via Email' and inputs recipient addresses, then the system should successfully send an email containing a link to the exported synthesis board or include the file as an attachment.

User can share synthesized ideas through third-party collaboration tools such as Slack or Microsoft Teams.

Given the user wants to share their synthesis board with a team in a collaboration tool, when the user selects 'Share via Collaboration Tool' and chooses a platform, then the system should successfully send the synthesis board to the selected tool without errors.

User receives confirmation upon successful export or sharing of the synthesis board.

Given the user initiates an export or sharing process, when the process completes successfully, then the user should see a confirmation message indicating the export or sharing was successful and any relevant details (e.g., file location or sent status).

User can preview the synthesis board before exporting or sharing.

Given the user has generated a synthesis board, when the user clicks the 'Preview' button, then the system should display a modal window showing the synthesized ideas in their visual format with options to proceed with exporting or sharing.

Feedback Loop Integration

"As a participant, I want to provide feedback on the ideas displayed on the Idea Synthesis Board so that I can contribute to refining and improving the proposed solutions."

Description

The Feedback Loop Integration requirement focuses on implementing a system where users can provide feedback on the ideas presented on the Idea Synthesis Board directly. This feature will allow participants to comment, rate, and suggest modifications to ideas, fostering an ongoing dialogue around the concepts generated. The feedback loop is crucial for continuous improvement and iterative development of ideas. This encourages team involvement and enhances the quality of the solutions developed by allowing users to voice their opinions and suggestions, leading to more refined outputs and greater buy-in from the entire team.

Acceptance Criteria

Users can submit feedback on ideas displayed on the Idea Synthesis Board during a collaborative workshop session.

Given a user is viewing an idea on the Idea Synthesis Board, when they click on the feedback button, then they should be able to enter comments, choose a rating from 1 to 5, and submit their feedback successfully.

Users can view feedback submitted by other participants on each idea presented in the Idea Synthesis Board.

Given feedback has been submitted for an idea, when a user clicks on that idea on the Idea Synthesis Board, then they should see all comments and ratings from other users displayed clearly.

Facilitators can moderate and manage the feedback provided on ideas to ensure constructive dialogue.

Given a facilitator is viewing feedback for an idea, when they select inappropriate feedback, then they should have the option to hide or delete that feedback entry without impacting other entries.

Users can suggest modifications to existing ideas on the Idea Synthesis Board.

Given a user is viewing an idea, when they click on the suggest modification button, then they should be able to provide a detailed suggestion and submit it, which will be recorded and visible to others.

The system tracks changes in feedback over time for continuous improvement of the ideas.

Given a user submits feedback on an idea, when the feedback is submitted, then it should automatically log a timestamp and update the idea's feedback history accessible to all users.

Participants can receive notifications of new feedback or suggestions on the ideas they have interacted with.

Given a user has provided feedback on an idea, when new feedback or suggestions are submitted on that idea, then the user should receive a notification alerting them of the updates.

Collaborative Action Planning

Integrated into the workshop setting, this feature enables teams to collaboratively outline action plans for the best ideas. Including designated roles, timelines, and milestones, Collaborative Action Planning empowers teams to transition smoothly from ideation to implementation, ensuring accountability and focus.

Requirements

Dynamic Role Assignment

"As a team leader, I want to dynamically assign roles to team members during our action planning sessions so that everyone understands their responsibilities and can contribute effectively to the project."

Description

The Dynamic Role Assignment requirement facilitates the ability for team leaders to assign specific roles and responsibilities to team members during the planning process. This integration ensures that each member knows their unique contributions to the action plan, ultimately fostering accountability and clarity. By allowing for flexible role adjustments based on team input and project needs, this requirement significantly enhances team collaboration and organization. It also streamlines communication, ensuring that everyone is aligned on their roles as the action plan evolves.

Acceptance Criteria

Team leader assigns roles to team members during the Collaborative Action Planning session.

Given a planning session with team members, when the team leader assigns roles to the members, then each member should receive a notification confirming their specific role and responsibilities.

Team members can view and acknowledge their assigned roles in the action plan.

Given that roles have been assigned, when a team member logs into the platform, then they should see their assigned role on their dashboard along with a summary of their responsibilities.

Team leader adjusts roles based on team feedback and project needs during the planning process.

Given that roles have been assigned, when the team leader makes adjustments to team members’ roles, then those changes should be reflected in real-time for all team members.

Team members can provide feedback on their assigned roles in the action plan.

Given the assigned roles, when a team member is dissatisfied with their role, then they should be able to submit feedback or request a change through the platform.

Review of role assignments by the team leader before finalizing the action plan.

Given the collaborative action plan is in progress, when the team leader reviews the role assignments, then they can accept or reject changes made by team members and finalize the roles for implementation.

Tracking of role assignment changes over time for accountability.

Given that role assignments are made, when changes occur, then the system should log and display a history of all role assignment modifications for accountability purposes.

Integration of role assignments with project timelines and milestones.

Given roles are assigned, when the team leader reviews the project timeline, then each role must be associated with specific deadlines and milestones within the action plan.

Timeline Visualization

"As a project manager, I want to visualize our action plan timelines so that I can keep the team informed about deadlines and monitor our progress toward goals."

Description

The Timeline Visualization requirement enables teams to create a visual representation of their action plans, including key milestones and deadlines. This feature helps teams track project progress and ensure that all members are aware of important dates and deliverables. By providing a clear timeline, the feature enhances transparency and accountability, allowing teams to plan and adjust their workflows effectively. This requirement is vital in keeping teams focused on achieving their goals on time and fosters a proactive approach to project management.

Acceptance Criteria

Team members are collaborating in a workshop environment to outline their action plans for a project using the Timeline Visualization feature.

Given the action plan has been created, When the team accesses the Timeline Visualization, Then all key milestones and deadlines are displayed on the timeline with correct dates and descriptions.

A project manager wants to present the action plan timeline to stakeholders for feedback.

Given the Timeline Visualization has been generated, When the project manager shares the visual representation with stakeholders, Then stakeholders can view the timeline without any loss of data or formatting.

A team member needs to update a deadline in the action plan due to a project change.

Given a milestone is selected for editing, When the team member updates the deadline and saves the changes, Then the new deadline is reflected on the Timeline Visualization accurately.

A team is tracking progress on their action plan during a project review meeting.

Given the team is reviewing the timeline during the meeting, When they refer to it, Then all completed milestones are visually distinct from upcoming deadlines to provide clarity on project progression.

A team is using the Timeline Visualization for an ongoing project with multiple action plans.

Given multiple action plans exist, When the team accesses the Timeline Visualization, Then they can toggle between different timelines without any errors or data loss.

A team leader wants to ensure accountability by assigning specific team members to milestones in the action plan.

Given the action plan is displayed in the Timeline Visualization, When the leader assigns team members to specific milestones, Then those assignments are clearly visible next to each milestone.

Milestone Tracking and Notifications

"As a team member, I want to receive notifications for upcoming milestones in our action plan so that I can stay on track and celebrate our team's achievements when we reach them."

Description

The Milestone Tracking and Notifications requirement allows teams to set, track, and receive notifications for important milestones within their action plans. This feature enhances the focus on key objectives and helps ensure timely completion of tasks by alerting team members when milestones are approaching or have been achieved. By keeping the team informed and engaged through notifications, this requirement promotes accountability and a culture of celebration for achieved milestones, ultimately boosting team morale and productivity.

Acceptance Criteria

Users can set milestones for their action plans within the SolvEx platform.

Given a user is logged into the SolvEx platform, when they navigate to the action plan section and select 'Add Milestone', then they should be able to create a milestone by entering a title, description, due date, and assigning team members to it.

Users receive notifications as their set milestones approach deadlines.

Given a user has set a milestone with a due date, when the due date is within 3 days, then the user should receive an automated email notification and an in-app alert about the upcoming milestone.

Users can track the progress of each milestone within their action plans.

Given a user is viewing their action plan, when they click on the milestone section, then they should see a list of milestones along with their statuses (e.g., 'Not Started', 'In Progress', 'Achieved').

Users can mark milestones as achieved once tasks are completed.

Given a user is viewing their milestone, when they click the 'Mark as Achieved' button, then the milestone should be marked as achieved, and all assigned team members should receive a notification about this change.

The system tracks and displays the history of achieved milestones.

Given a milestone has been marked as achieved, when the user views the past milestones section, then they should see a history of all previously achieved milestones along with their completion dates.

Users can view analytics related to milestone achievements and pending tasks.

Given a user accesses the analytics dashboard, when they select the 'Milestones' report, then they should see visualizations of milestone achievement rates, upcoming milestones, and team engagement related to these milestones.

Integrated Feedback Mechanism

"As a team member, I want to provide feedback on our action plans in real-time so that I can contribute to improvements and ensure our work remains aligned with team goals."

Description

The Integrated Feedback Mechanism requirement allows users to provide and receive feedback on action plans in real-time. This feature fosters an open communication environment where team members can express concerns, suggestions, or improvements to enhance the action plan. This integration not only promotes collaboration but also empowers team members to take ownership of their contributions. By addressing feedback promptly, teams can optimize their plans and adapt to changes more effectively, ensuring continuous improvement throughout the project lifecycle.

Acceptance Criteria

Real-time feedback during action planning sessions.

Given a collaborative action planning session, when a team member submits feedback on an action plan, then the feedback should be visible to all participants within 5 seconds.

Notifications for new feedback submissions on action plans.

Given an action plan with pending feedback, when a team member submits feedback, then all relevant users should receive a notification within 2 minutes.

Visibility of historical feedback on action plans.

Given an action plan with multiple iterations, when a user views the action plan, then they should be able to see a history of all feedback received including the timestamps and contributors.

Ability to categorize feedback into predefined types (concern, suggestion, improvement).

Given a feedback submission form, when a user submits feedback, then they should be able to select the type of feedback from a dropdown menu with options: 'Concern', 'Suggestion', 'Improvement'.

Feedback management dashboard for team leads.

Given a team lead accessing the feedback management dashboard, when they view the dashboard, then they should see a summary of feedback categorized by type, status, and associated action plans.

Integration with task management to assign feedback-related tasks.

Given a feedback submission, when it is categorized as a 'Concern', then a task should be automatically created and assigned to an appropriate team member with a deadline for resolution.

Action Plan Documentation

"As a team member, I want our action plans to be documented so that I can refer back to our objectives and my responsibilities as we progress through the project."

Description

The Action Plan Documentation requirement ensures that all aspects of the collaborative action plans are documented in a structured format. This documentation serves as a reference point for team members, providing clarity on objectives, timelines, roles, and responsibilities. Having a well-documented action plan is crucial for maintaining focus and ensuring that all team members can revisit their shared goals, leading to increased accountability and alignment as the project progresses. This requirement plays a key role in preserving knowledge and ensuring continuity throughout the project lifecycle.

Acceptance Criteria

Team members can access and review the action plan documentation during a collaborative workshop session.

Given the action plan is fully documented, when a team member accesses the action plan, then they should find all sections (objectives, timelines, roles, responsibilities) clearly articulated and available for reference.

Facilitators need to ensure that the action plan includes assigned roles and responsibilities for each team member.

Given the action plan is in progress, when roles are assigned, then the document should update in real-time to reflect the latest assignments clearly defined for each member involved in the project.

Teams should find the action plan documentation easy to navigate and understand during implementation.

Given the action plan documentation is structured, when team members review the document, then they should be able to locate key information (milestones, timelines) within 2 minutes without external guidance.

Stakeholders require access to the finalized action plan to monitor progress and provide feedback.

Given the action plan has been finalized, when stakeholders access the document, then they should receive the most updated action plan with all detail (comments, feedback) incorporated before the next review meeting.

The tool must support version control to ensure that all changes to the action plan are tracked and documented adequately.

Given that changes are made to the action plan, when a team member reviews previous versions, then they should be able to see all changes documented, including who made them and when, clearly distinguishing each version.

A comprehensive checklist for milestones and KPIs should be included in the action plan for tracking progress.

Given the action plan documentation includes a tracking component, when team members collaborate on action items, then they should be able to mark milestones as completed and have that reflected in the overall project timeline automatically.

Virtual Ice-Breaker Toolkit

A collection of fun, short activities designed to warm up participants and encourage initial interactions at the start of workshops. The Virtual Ice-Breaker Toolkit helps to create a comfortable atmosphere, fostering stronger collaboration and breaking down barriers to creativity among participants.

Requirements

Interactive Activity Selector

"As a workshop facilitator, I want to easily select from a range of ice-breaker activities so that I can effectively engage participants and foster a collaborative atmosphere right from the start."

Description

The Interactive Activity Selector enables users to choose from a variety of engaging ice-breaker activities tailored to workshop objectives and participant demographics. This feature will streamline the selection process by categorizing activities based on factors such as time needed, group size, and purpose (e.g., team bonding, brainstorming, etc.), allowing facilitators to easily find the most suitable options for their workshops. By ensuring the activities resonate with participants, this feature enhances overall engagement and collaboration, leading to more productive sessions.

Acceptance Criteria

Facilitator selects an ice-breaker activity based on a workshop objective and participant demographics to kick off a brainstorming session.

Given the facilitator accesses the Interactive Activity Selector, When they input workshop objective and participant demographics, Then a list of suitable ice-breaker activities is displayed categorized by time needed, group size, and purpose.

Participants engage in a selected ice-breaker activity to foster collaboration and comfort before the main workshop begins.

Given that the facilitator selects an ice-breaker activity, When participants are informed about the activity and its purpose, Then at least 80% of participants report a positive engagement experience after the activity.

The Interactive Activity Selector allows the facilitator to filter activities based on specific criteria like time and group size before making a selection.

Given the facilitator is using the Interactive Activity Selector, When they apply filters for time required and group size, Then the selector should provide activities that meet the specified criteria, ensuring no irrelevant options are displayed.

A facilitator wants to review the effectiveness of the selected ice-breaker activity after the session has concluded.

Given the facilitator has completed a workshop session using an ice-breaker activity, When they assess feedback from participants regarding the activity's impact on collaboration, Then the feedback should indicate at least a 75% satisfaction rate with the activity’s effectiveness.

Facilitators need to easily access a diverse range of ice-breaker activities suitable for different types of workshops.

Given the diversity of available activities within the Interactive Activity Selector, When facilitators explore various categories, Then they should find at least 10 unique activities per category available in the selector.

A facilitator wishes to recommend specific ice-breaker activities to peers based on their past successful experiences.

Given a list of past workshop sessions and their utilized ice-breaker activities, When the facilitator reviews the success metrics of these activities, Then they should be able to recommend at least 3 activities that achieved a high engagement score in similar contexts.

Real-time Feedback Mechanism

"As a participant, I want to be able to provide real-time feedback on the ice-breaker activities so that I can contribute to improving future workshops and ensure they meet the needs of the group."

Description

The Real-time Feedback Mechanism allows participants to provide instant feedback on the ice-breaker activities during the workshop. This feature will enable facilitators to gauge the effectiveness of each activity through live ratings, comments, or emoji reactions. By integrating this mechanism, the toolkit can evolve based on participant input, enhancing the relevance and effectiveness of future workshops. This fosters a more adaptive learning environment, promoting continuous improvement and participant satisfaction.

Acceptance Criteria

Participant submits feedback on an ice-breaker activity using the real-time feedback mechanism during a virtual workshop session.

Given a participant is engaged in an ice-breaker activity, when they submit feedback through the feedback mechanism, then the feedback should be recorded successfully in the system without errors.

Facilitator reviews the real-time feedback results after each ice-breaker activity during a workshop.

Given the feedback has been submitted by participants, when the facilitator accesses the feedback dashboard, then the dashboard displays up-to-date ratings, comments, and emoji reactions for all activities conducted in real time.

A participant rates an ice-breaker activity immediately after the activity concludes.

Given the ice-breaker activity has ended, when a participant selects a rating, then their rating is instantly reflected in the overall activity rating visible to the facilitator.

Participant access to provide comments or ratings during the workshop without disruptions.

Given the workshop is in progress, when participants provide feedback via the feedback mechanism, then their input does not lag or disrupt the ongoing session for any participants.

Analysis of feedback data after a series of workshops to enhance future ice-breaker activities.

Given multiple workshops have occurred with feedback collected, when the facilitator generates a report on participant feedback, then the report provides actionable insights and trends based on participant responses to different ice-breaker activities.

Participants can use emoji reactions during the ice-breaker activities in real time.

Given the ice-breaker activity is currently active, when a participant selects an emoji reaction, then the selected emoji should be displayed immediately to all participants and faciltators in the activity feed.

Facilitators receive notifications about participant feedback submitted during the activities.

Given a feedback submission is made, when the feedback is submitted, then the facilitator should receive an immediate notification indicating the feedback has been collected, along with a summary of the participant reactions.

Customizable Activity Templates

"As a workshop facilitator, I want to customize ice-breaker activities to fit the theme of my workshop so that I can create a more relevant and engaging experience for participants."

Description

The Customizable Activity Templates feature provides facilitators with the ability to create and modify ice-breaker activities according to specific workshop themes or participant needs. Facilitators can adjust aspects such as duration, instructions, and group compositions. This adaptability ensures that the ice-breakers are relevant and impactful, allowing workshops to cater to diverse groups and settings, while promoting creativity and openness among participants.

Acceptance Criteria

Facilitator wants to create a new ice-breaker activity tailored for a team-building workshop with specific themes and objectives.

Given a facilitator is in the Customizable Activity Templates section, when they select to create a new activity, then they should be able to input specific details such as name, duration, instructions, and group composition, and save this activity as a template for future use.

Facilitator modifies an existing ice-breaker activity to better suit the needs of a diverse group of participants.

Given a facilitator is viewing a saved ice-breaker template, when they select the edit option, then they should be able to adjust the activity duration, instructions, and group composition and view a confirmation message that the template has been updated.

Participants are engaged in a customized ice-breaker activity during a remote workshop.

Given a workshop is underway, when the facilitator launches a customized ice-breaker activity, then all participants should receive clear instructions via the virtual platform, and their feedback should indicate a positive experience.

Facilitator wants to preview an ice-breaker activity before finalizing it for use in a workshop.

Given a facilitator has created or modified an activity, when they select the preview option, then they should be able to view the full layout of the activity as it would appear to participants and return to editing without losing changes.

Facilitator aims to create a ice-breaker activity that accommodates participants in different time zones.

Given the facilitator is customizing a new ice-breaker activity, when they set the duration and time options, then the system should provide suggestions for timing that consider participants' different time zones, ensuring all can participate effectively.

Facilitator wants to share customized ice-breaker activity templates with other team members.

Given a facilitator has created an ice-breaker activity template, when they select the share option, then they should be able to send the template to specific team members via the platform and receive confirmation that the template has been successfully shared.

Facilitator wants to categorize and organize ice-breaker activities for efficient selection in different workshops.

Given facilitators are creating multiple templates, when they assign categories or tags to each activity, then they should be able to filter activities based on these categories for easier access during future workshops.

Gamification Elements

"As a participant, I want to engage in ice-breaker activities that include game elements so that I feel more motivated to participate and connect with my peers."

Description

The Gamification Elements feature introduces game-like components to the ice-breaker activities to increase engagement and participation. This could involve points systems, leaderboards, or fun challenges that add a competitive layer to the activities. By incorporating gamification, participants are more likely to immerse themselves in the activities, leading to enhanced interaction, stronger relationships, and improved problem-solving outcomes within the workshop context.

Acceptance Criteria

Ice-Breaker Activity with Gamification Elements

Given a group of participants engaged in a virtual workshop, when the ice-breaker activity incorporates a points system, then participants should be able to track their scores in real-time during the activity.

Leaderboard Display During Activities

Given an ongoing virtual ice-breaker activity, when participants complete challenges, then the leaderboard should update dynamically to reflect their rankings based on points earned.

Feedback Mechanism for Gamified Activities

Given the completion of a gamified ice-breaker activity, when participants submit feedback, then at least 80% of participants should express increased engagement compared to traditional ice-breaker formats.

Challenge Participation Levels

Given a set of gamified challenges, when participants engage in the activities, then at least 75% of participants should complete at least three challenges to ensure strong interaction and collaboration.

Fun Challenge Variety

Given a series of gamification elements in the ice-breaker toolkit, when activities are selected for a workshop, then at least five different types of fun challenges should be available to cater to diverse participant preferences.

Accessibility of Gamified Features

Given diverse participants in a virtual workshop, when accessing the gamified ice-breaker toolkit, then all gamification elements should be fully accessible according to ADA compliance to ensure inclusion for all users.

Post-Activity Engagement Survey

Given the conclusion of a workshop with gamified ice-breaker activities, when participants are surveyed about their experience, then at least 85% should indicate that the gamification enhanced their interaction and enjoyment during the session.

Diverse Ice-Breaker Options

"As a participant, I want to choose from a diverse range of ice-breaker activities so that I can engage in a way that feels comfortable and suitable to my background and personality."

Description

The Diverse Ice-Breaker Options feature ensures a variety of activities that cater to different cultural backgrounds, personalities, and preferences. This breadth of options promotes inclusivity and allows participants to choose activities they feel comfortable with, resulting in a more harmonious and effective workshop experience. This feature is essential for fostering a welcoming environment where all participants can thrive creatively and collaboratively.

Acceptance Criteria

Choosing and Participating in Ice-Breaker Activities

Given a diverse group of participants from various cultural backgrounds, When they access the Virtual Ice-Breaker Toolkit, Then they should see at least 10 different ice-breaker activities tailored to include diverse cultural perspectives and preferences.

Feedback Mechanism for Ice-Breaker Activities

Given participants have engaged in ice-breaker activities, When they submit feedback on their experience, Then at least 75% of participants should report feeling more comfortable and engaged after using the toolkit.

Accessibility of Ice-Breaker Options

Given the varied user demographics, When the Virtual Ice-Breaker Toolkit is accessed, Then all activity descriptions should be available in at least three languages, ensuring a wider reach and understanding.

Customization of Ice-Breaker Activities

Given an event facilitator, When they utilize the Diverse Ice-Breaker Options, Then they should be able to customize at least 3 activities for specific groups or themes based on participant feedback or preferences.

Integration of AI Insights for Activity Suggestions

Given user preferences and past feedback, When the toolkit is used, Then the AI should suggest at least 3 ice-breaker activities that are recommended for the group based on their previous selections and cultural backgrounds.

User Engagement Level Measurement

Given participants have used the Diverse Ice-Breaker Options, When the session concludes, Then a follow-up survey should indicate that at least 80% of the users felt that the activities significantly contributed to the collaborative atmosphere.

Time Constraint Compatibility

Given a workshop with specific time limits, When selecting ice-breaker activities, Then at least 5 activities should be under 10 minutes in duration to allow integration into tight schedules.

Template Tweaker

Template Tweaker allows users to make specific alterations to existing problem-solving frameworks, enhancing adaptability. Users can modify elements such as steps, roles, and timelines to better suit their unique project needs. This feature not only boosts creativity but also ensures that frameworks align perfectly with individual and team objectives.

Requirements

Dynamic Element Modification

"As a project manager, I want to modify the steps and roles in existing templates so that I can adapt them to the specific needs of my team and project goals."

Description

Dynamic Element Modification allows users to customize specific parts of existing frameworks in real-time. Users can easily change steps, roles, and timelines, enabling each project to align perfectly with their strategic goals. This flexibility enhances creativity and ensures frameworks are tailored to unique team needs, ultimately improving project outcomes and satisfaction. Integration with existing templates will ensure that any modifications are saved and can be reused, promoting consistency and efficiency for future projects.

Acceptance Criteria

User modifies a step in a problem-solving framework to fit a specific project requirement.

Given a user is on the Template Tweaker page, when they select a step to modify and input new details, then the system should successfully update the step and display the modified information in the framework.

User changes the role assigned to a step in the framework to better match team expertise.

Given a user is editing a framework, when they select a role to change and choose a new role from the list, then the system should update the framework to reflect the new role accurately.

User adjusts the timeline for a project to reflect changes in deadlines due to resource availability.

Given a user is editing the timeline in a framework, when they change the date for a specific step, then the system should save the new timeline and display it correctly in the framework overview.

User saves modified frameworks for future use.

Given a user has made modifications to a framework, when they choose to save the changes, then the system should securely save the updated framework and allow retrieval from the library.

User generates a report based on modified frameworks to share with stakeholders.

Given a user has made changes to a framework, when they select the option to generate a report, then the system should create an accurate report that includes the modifications and shares it successfully via email.

User reuses modified elements from previous frameworks in a new project.

Given a user is starting a new project, when they select the option to import modified elements, then the system should display all previously saved modifications available for selection.

Template Preview Functionality

"As a team member, I want to preview my changes to the framework so that I can see how they impact the overall structure before finalizing them."

Description

Template Preview Functionality provides users with an interactive preview of any modifications made to a framework before applying them. This requirement ensures that users can visualize changes in real-time, allowing them to assess how adjustments affect the overall structure and flow of the framework. This feature reduces errors and miscommunications, facilitating clearer decision-making. By incorporating a preview function, users can experiment with greater confidence, leading to more thoughtful modifications that align with project needs.

Acceptance Criteria

User initiates the Template Tweaker feature and selects a framework to modify.

Given the user is on the Template Tweaker interface, when they select a framework and make modifications, then the preview function should display the real-time changes to the framework structure.

User alters steps in the chosen framework using Template Tweaker.

Given the user is modifying the steps in a template, when they add or remove steps and enable the preview, then the preview should accurately reflect these changes without errors.

User adjusts roles in the framework through Template Tweaker feature.

Given the user is editing roles in a framework, when they assign new roles and view the preview, then the preview should show the updated roles correctly.

User modifies the timelines associated with tasks in a framework using Template Tweaker.

Given the user is changing timelines in the project framework, when they input new dates and preview, then the preview should display the changes in timelines accurately and in real-time.

User wants to compare the original framework with the modified version using the preview function.

Given the user has made modifications to a template, when they engage the preview function, then it should provide a side-by-side comparison of the original and modified framework.

User experiences a lag while using the Template Preview functionality.

Given that the user modifies a framework, when they click 'preview', then the preview should update within 2 seconds to ensure a seamless experience.

User saves the modified framework after using the preview function.

Given the user is satisfied with the modifications after previewing, when they click 'save', then the changes should be documented and the modified framework should be available for future use.

User Role Assignment Flexibility

"As a team admin, I want to assign specific roles to team members in the templates so that we can better allocate responsibilities based on individual strengths."

Description

User Role Assignment Flexibility allows administrators to customize and redefine roles within existing frameworks based on the project’s needs. This capability ensures that every team member has a role that corresponds with their strengths and responsibilities, enhancing team collaboration and effectiveness. The integration of this flexibility into the Template Tweaker contributes positively to team morale and productivity, as it encourages ownership and accountability among team members.

Acceptance Criteria

User Role Assignment within Template Tweaker during a project setup meeting.

Given an administrator accesses the Template Tweaker, when they attempt to assign roles to users for a project, then they should be able to customize roles for each team member according to their skills and project requirements without system errors.

Modification of user roles in an active project framework using Template Tweaker.

Given a project is currently active, when an administrator modifies a user role in the Template Tweaker, then all team members should receive an instant notification of the role change and see the updated roles reflected in their dashboards.

Review of effectiveness of custom roles in team collaboration after a project.

Given a project has been completed, when the project outcomes are reviewed by the administrator, then there should be measurable feedback showing a 20% improvement in team collaboration and productivity due to adequately assigned roles.

Assignment of roles to new users in an existing framework.

Given a new user is added to the project, when the administrator accesses the Template Tweaker, then they should be able to assign the new user a role that aligns with the existing framework parameters without any conflicts or delays.

Ensuring role changes do not affect ongoing tasks or responsibilities.

Given that roles are changed for team members in an ongoing project, when tasks are reassigned in the Template Tweaker, then all ongoing tasks should retain their deadlines and responsibilities accurately without affecting task progress.

Version Control for Templates

"As a user, I want to be able to revert to a previous version of a template so that I can undo changes that negatively impacted our project."

Description

Version Control for Templates enables users to track changes applied to problem-solving frameworks over time. This feature allows users to revert to previous versions of a template, ensuring that no valuable modifications are lost and providing a safety net for experimentation. The importance of this requirement lies in its ability to safeguard user creativity and foster exploration without the fear of permanently damaging a framework that works well. This integration promotes continuous improvement while maintaining a history of adjustments made.

Acceptance Criteria

User reverts a template to a previous version to recover from an incorrect modification.

Given a user has modified a template, when they choose to revert to a previous version, then the template should reflect the changes of the selected previous version without any loss of data.

A user views the version history of a template to track changes made over time.

Given a user accesses the version history, when they view the changes, then the system should display a chronological list of all modifications made to the template along with timestamps and the user who made the changes.

A user attempts to delete a version of a template.

Given a user selects a version to delete, when they confirm the deletion, then the system should remove that version from the history and prevent any option to revert back to it.

A user modifies a template and immediately wants to save that version.

Given a user has made changes to a template, when they click 'Save', then the system should create a new version in the history, capturing the latest modifications for future reference.

A team collaborates on a template and needs to ensure they are working from the latest version.

Given a team is editing a template, when they check the version history, then the system should indicate the currently active version as well as notify if any recent changes have been made by other users.

A user accidentally overwrites a template and wants to restore the previous working version.

Given a user has saved an incorrect version of a template, when they select to restore it, then they should successfully revert to the last saved version prior to the incorrect one with no error messages.

Collaboration Tools Integration

"As a team member, I want to integrate our communication tools with Template Tweaker so that I can discuss changes with my team while editing frameworks."

Description

Collaboration Tools Integration enables seamless collaboration within the Template Tweaker by integrating popular communication and project management tools. This requirement ensures that team members can communicate effectively while making framework modifications, promoting collaborative decision-making and transparency. By integrating these tools, users can share updates, feedback, and changes in real-time, fostering a cohesive team environment. This enhancement aligns with SolvEx’s commitment to promoting collaboration and engagement among users.

Acceptance Criteria

User pulls up the Template Tweaker during a team meeting where multiple team members are present. They are discussing how to modify the existing problem-solving framework to fit their current project needs. During this discussion, they must quickly access various collaboration tools, such as Slack and Trello, directly from the Template Tweaker interface.

Given a user is in the Template Tweaker, When the user selects the integration option for Slack, Then they should be able to send a message to a Slack channel directly from the Template Tweaker without needing to leave the application.

After a user modifies a framework in the Template Tweaker, they want to notify team members about the changes that have been made. They use the integrated project management tool to update tasks assigned to their teammates based on the new modifications.

Given the user has made modifications in the Template Tweaker, When they update a project task in the linked project management tool, Then the task updates should reflect in the management tool on all team members' dashboards.

A user wants to review feedback from different team members on the modifications made to the framework. They expect to streamline this feedback process through the integrated collaboration tools, potentially receiving updates in real time.

Given the user is within the Template Tweaker, When team members provide feedback through integrated tools, Then feedback notifications should be displayed in the Template Tweaker interface without requiring the user to refresh or navigate away.

During a remote collaboration session, a user wishes to share a modified framework with their team and discuss changes live, ensuring everyone is on the same page about the project objectives and timelines.

Given a user is sharing their screen with the Template Tweaker open, When they select the 'share' option for the modified framework, Then all team members should be able to view the framework simultaneously and provide live comments or edits.

A project manager needs to ensure that the right roles are assigned to tasks within the modified framework and uses the Template Tweaker to check and update these roles in conjunction with their project's collaboration tools.

Given the user accesses the role assignment feature in the Template Tweaker, When they assign or alter roles for various tasks, Then these changes should automatically update in the linked project collaboration tool without any manual intervention.

Methodology Merger

The Methodology Merger feature empowers users to combine elements from different frameworks into a single cohesive approach. By allowing users to integrate varied techniques, it fosters innovative problem-solving tailored to complex challenges. This versatility improves overall project outcomes by enabling teams to leverage the strengths of multiple methodologies.

Requirements

Framework Integration

"As a project manager, I want to combine different problem-solving methodologies into a cohesive approach so that my team can leverage the strengths of each framework in tackling complex challenges effectively."

Description

The Framework Integration requirement involves the capability for users to seamlessly merge elements from various problem-solving frameworks into a single, unified methodology. This feature will enhance collaboration by allowing teams to select and adapt specific techniques suited to their project needs, facilitating a tailored approach to complex challenges. By integrating diverse methodologies, users can leverage the strengths and insights of multiple frameworks, thus improving project outcomes and fostering innovative solutions. This integration will also need to ensure that the user experience remains intuitive and that users can easily navigate through the merged methodologies to achieve optimal results.

Acceptance Criteria

Users can merge methodologies to create a custom approach for a complex project.

Given a user is working on a project, when they select multiple methodologies and invoke the merge function, then the system should create a new unified methodology that includes elements from each selected framework without errors.

Users can easily navigate merged methodologies without confusion.

Given a user has merged two or more methodologies, when they access the new unified methodology, then they should be able to navigate through the elements of each framework clearly identified within the unified view.

Users can save and reuse merged methodologies in future projects.

Given a user has successfully merged methodologies, when they save the new unified methodology, then it should be stored in their account for future use, with correct naming and version control.

The merged methodology accurately reflects the selected frameworks' principles.

Given a user has merged methodologies from Framework A and Framework B, when they review the merged methodology, then the elements included should accurately represent the principles and techniques from both Framework A and Framework B.

The system provides clear feedback when merging methodologies fails.

Given a user attempts to merge incompatible methodologies, when the merge function is invoked, then the system should display a clear error message indicating the reason for failure.

Users can customize the names of merged methodologies for better identification.

Given a user merges methodologies, when they create the new merged methodology, then the system should allow them to customize the name before saving.

The merged methodology can be shared with team members for collaborative input.

Given a user has successfully merged methodologies, when they choose to share the new methodology, then it should be accessible to all intended team members with appropriate permissions.

Real-time Collaboration Tools

"As a team leader, I want real-time collaboration tools integrated into the Methodology Merger feature so that my team can communicate effectively while we develop our shared approach to problem-solving."

Description

The Real-time Collaboration Tools requirement focuses on enabling users to communicate and collaborate in real-time within the Methodology Merger feature. This will include chat functionality, video conferencing, and direct feedback options that allow team members to discuss elements of the merged methodology as they create it. These tools will enhance connectivity among team members, ensuring that insights and updates are shared instantly to keep everyone aligned and engaged throughout the problem-solving process. This integration aims to improve time management and reduce the back-and-forth typically involved in team collaborations.

Acceptance Criteria

Real-time chat functionality allows team members to communicate instantaneously while merging methodologies, enabling quick discussions and feedback without disrupting the workflow.

Given the Methodology Merger feature is open, when a user sends a message in the chat, then all other team members should receive the message within 2 seconds.

Video conferencing integration is accessible within the Methodology Merger feature for team meetings, allowing users to discuss the methodology being developed face-to-face.

Given the Methodology Merger feature is active, when a user initiates a video call, then all invited participants should join the call without any technical issues within 5 seconds.

Direct feedback options allow team members to leave comments on specific elements of the merged methodology in real-time, facilitating immediate input and adjustments.

Given the Methodology Merger feature supports comments, when a user types a comment on a specific methodology element, then that comment should be visible to all team members immediately.

All collaboration tools should be intuitive and easily accessible to enhance user experience while merging methodologies in real-time.

Given the Methodology Merger feature is utilized, when a user explores the interface, then all collaboration tools (chat, video, feedback) should be accessible within 2 clicks.

Users should be able to share screens during video conferencing to present their methodology elements effectively, ensuring everyone is on the same page.

Given a video conference is active, when a user selects a screen to share, then all participants should be able to view the shared screen without delay.

Collaboration tools must support notifications to keep team members updated on new messages, feedback, or changes made to the merged methodology.

Given the collaboration tools are being used, when a new message or feedback is posted, then all team members should receive a notification within 3 seconds.

Version Control for Methodologies

"As a user, I want to have version control for my merged methodologies so that I can track changes and revert to previous versions if necessary, ensuring I maintain the right approach as we adapt our strategy."

Description

The Version Control for Methodologies requirement is designed to allow users to track changes and maintain different versions of their merged methodologies. This functionality ensures that any adjustments made to the frameworks are recorded, enabling users to revert to previous versions if needed. It enhances the decision-making process by providing transparency and the ability to evaluate the evolution of the approach taken. This feature will help foster an atmosphere of experimentation and learning as teams refine their problem-solving methods over time.

Acceptance Criteria

User is working on a complex project that requires blending aspects of multiple problem-solving frameworks, and they need to create and save a merged methodology version for their team to use.

Given a user has merged two or more methodologies, When the user saves the merged methodology, Then the application creates a new version and displays a success message with version number assigned.

A team leader needs to review the changes made to a previously merged methodology and needs to access the version history for transparency.

Given a user accesses the version control section for a merged methodology, When the user requests to view version history, Then the application displays all previous versions with modification dates and user details.

A user realizes that the changes made to a merged methodology are not effective and wants to revert to an earlier version.

Given a user is viewing the version history of a merged methodology, When the user selects an earlier version to restore, Then the application reverts to that version and the user receives a confirmation message.

A user modifies a merged methodology and needs to confirm that the most recent changes have been saved properly with an appropriate version update.

Given a user saves changes to a merged methodology, When the user checks the version number, Then the version number increments and reflects the latest changes made.

During a team meeting, a user demonstrates the capabilities of the Version Control for Methodologies by showcasing how to create, view, and revert versions.

Given a user demonstrates the feature in a meeting, When they create and revert a version on screen, Then all team members can see and understand the ease of use and functionality in real-time.

A new user is onboarding and needs to understand how to access and use the version control feature for merged methodologies.

Given a new user has logged in, When they navigate to the tutorials section, Then the user can find a clear tutorial on using version control, including screenshots and examples.

Customization Options

"As a user, I want to customize the Methodology Merger interface so that I can adapt it to my team's preferences and improve our overall productivity during problem-solving sessions."

Description

The Customization Options requirement allows users to personalize the interface and functionality of the Methodology Merger feature. Users should be able to select specific methodologies, adjust visual elements, and tailor the interaction design to meet their unique preferences and team dynamics. This flexibility ensures that the tool not only meets varying user needs but also enhances engagement and productivity by creating a workspace that feels intuitive to each user. Offering customization options will significantly contribute to user satisfaction and drive adoption rates of this feature.

Acceptance Criteria

User personalizes the Methodology Merger interface by selecting preferred methodologies from a list of available frameworks.

Given the user is logged into SolvEx, when they access the Methodology Merger feature and select their preferred methodologies, then the selected methodologies should be displayed in the workspace with distinct visual indicators.

User adjusts visual elements of the Methodology Merger interface to improve accessibility and usability.

Given the user is in the customization settings, when they change visual themes or adjust font sizes, then the Methodology Merger interface should immediately reflect these changes without requiring a page refresh.

User saves their customized settings for the Methodology Merger feature for future use.

Given the user has made changes to the customization options, when they click the 'Save' button, then a success message should appear, and the settings should persist when the user reopens the Methodology Merger feature.

User collaborates with a team to apply a customized methodology in a live project.

Given the user has configured the Methodology Merger with custom settings, when they invite team members to collaborate, then all users should see the same customized interface and methodology applied in real-time during the session.

User switches between different customization profiles for varying project needs.

Given multiple customization profiles have been created by the user, when they select a different profile from a dropdown menu, then the Methodology Merger interface should update to match the selected profile parameters instantly.

User receives feedback on the effectiveness of their custom Methodology Merger setup.

Given the user has implemented a custom methodology in a project, when they request feedback, then a survey should be presented to team members assessing the usability and effectiveness of the customized features.

Analytics and Reporting for Methodology Performance

"As a project analyst, I want analytics and reporting tools within the Methodology Merger feature so that I can evaluate the performance of different merged methodologies and make data-informed decisions for future projects."

Description

The Analytics and Reporting for Methodology Performance requirement aims to provide users with insights into the effectiveness of the merged methodologies. By integrating analysis tools, users can evaluate key metrics and performance indicators related to their problem-solving approaches. This feature will assist teams in identifying which combination of frameworks yield the best results and clarify how adjustments to methodologies impact project outcomes. By presenting this data in an intuitive reporting format, users will be better equipped to make informed decisions regarding their problem-solving strategies.

Acceptance Criteria

User Interaction with Merged Methodologies,

Given a user has merged multiple methodologies, when they access the analytics dashboard, then they should see performance metrics for each methodology and the overall project outcomes.

Real-time Performance Monitoring,

Given a user is actively working on a project using merged methodologies, when they adjust elements within the dashboard, then the analytics should update in real-time to reflect the changes made.

Review Historical Data,

Given a user wants to assess past performance, when they select a specific project from the history log, then the detailed analytics report for that project should be displayed, showing the effectiveness of the merged methodologies used at that time.

Comparative Analysis of Frameworks,

Given a user wants to compare the effectiveness of two different merged methodologies, when they initiate a comparison report, then the system should generate a side-by-side analysis of key performance indicators for both methodologies.

Exporting Analytics Reports,

Given a user needs to share analytics findings, when they select the export option on the analytics dashboard, then they should be able to download a report in PDF format that includes all relevant metrics and insights.

Custom Milestone Creator

Custom Milestone Creator provides users with the capability to set and adjust project milestones within the adapted framework. By enabling personalized timelines and deliverables, this feature enhances project tracking and accountability, ensuring that teams remain on target while accommodating changing circumstances or priorities.

Requirements

Milestone Customization

"As a project manager, I want to customize milestones for my team's projects so that we can track progress and adjust timelines as needed to meet our goals effectively."

Description

The Milestone Customization requirement allows users to define specific project milestones, adapting to their unique project needs. Users will be able to set individual deadlines, assign responsibilities, and outline deliverables for each milestone. This capability enhances project tracking and accountability, allowing for flexible adjustments and real-time updates to meet changing project circumstances. The feature will integrate seamlessly with the existing project management tools in SolvEx, ensuring that teams remain aligned and focused on their goals. Users will benefit from enhanced visibility into project progress, which will support better decision-making and more efficient resource allocation.

Acceptance Criteria

User sets a custom milestone for a project phase requiring team collaboration and specific deliverables.

Given the user accesses the milestone section, when the user creates a new milestone with a deadline, responsibilities, and deliverables, then the milestone is saved successfully and displayed in the project timeline.

User adjusts an existing milestone due to a project change, impacting deadlines and deliverables.

Given the user selects an existing milestone, when the user modifies the deadline or adjusts responsibilities, then the milestone updates in real-time, reflecting the new details across the project management tools.

A team member views the project milestones to track progress and understand responsibilities for each component of the project.

Given the project is in progress, when the team member accesses the milestones view, then they can see all current milestones with deadlines, assigned members, and deliverables clearly presented.

User needs to delete a custom milestone no longer relevant to the project's goals.

Given the user selects a milestone designated for removal, when the user confirms deletion, then the milestone is removed from the project without impacting other existing milestones.

User wants to generate a report on the progress of milestones, including deadlines and completion status.

Given the user requests a milestone report, when the report is generated, then it includes the name, schedule, current status, and completion percentage of each milestone in an exportable format.

User collaborates with team members to set priorities for upcoming milestones based on project needs.

Given the team discusses upcoming project needs, when the user uses the Custom Milestone Creator tool, then they can collaboratively assign priorities and adjust related deadlines as a team.

Milestone Dependency Management

"As a project coordinator, I want to manage dependencies between milestones so that I can ensure the project flows smoothly and anticipates any delays in advance."

Description

The Milestone Dependency Management requirement enables users to visualize and manage dependencies between different milestones within a project. This feature will allow users to easily identify which tasks are prerequisites for others, helping teams understand the sequence of activities and the impact of delays. By providing a clear overview of dependencies, this requirement aims to prevent bottlenecks and improve overall project efficiency. The integration with SolvEx's analytics tools will also allow users to gain insights into the timing and progress of tasks based on their dependencies, fostering proactive management of project workflows.

Acceptance Criteria

Ability to visualize milestone dependencies during project planning

Given a project with multiple milestones, when the user accesses the Milestone Dependency Management feature, then the user should see a visual representation of all milestones and their dependencies.

Identify prerequisite tasks for milestone completion

Given a milestone with associated tasks, when the user views the milestone details, then the user should be able to identify which tasks are prerequisites for completing that milestone.

Receive alerts for dependent milestones

Given a milestone is delayed, when the user checks the Milestone Dependency Management feature, then the user should receive an alert indicating which dependent milestones will be affected by the delay.

Update milestone dates based on task completion

Given a user has marked a prerequisite task as complete, when the user updates the milestone date, then the system should automatically adjust the dates of all dependent milestones accordingly.

Integrate analytics insights into milestone tracking

Given the Milestone Dependency Management feature is active, when the user requests analytics on milestone progress, then the user should receive insights into task timings and dependencies that impact milestone completion.

User-defined custom dependencies between milestones

Given a project with milestones, when the user creates a new milestone, then the user should be able to define custom dependencies with existing milestones to tailor the project flow as needed.

Milestone Notification System

"As a team member, I want to receive notifications about milestone deadlines and changes so that I can stay on track and fulfill my responsibilities effectively."

Description

The Milestone Notification System requirement facilitates timely notifications for team members regarding upcoming milestones and any changes to existing milestones. Users will receive alerts via email or in-app notifications, ensuring that everyone is aware of important deadlines and adjustments. This feature will not only enhance accountability but also improve collaboration among team members as it keeps everyone informed of their responsibilities and project developments. Integrating this system with SolvEx's communication tools will further streamline project updates, fostering a culture of transparency and engagement within teams.

Acceptance Criteria

User receives notification before upcoming milestone due date.

Given a milestone is set for a project with a defined due date, When the due date is approaching, Then an email notification is sent to all assigned team members 48 hours before the milestone due date.

User can adjust existing milestone and notify team members of changes.

Given an existing milestone is modified, When the change is saved, Then an in-app notification should be sent to all team members assigned to that milestone informing them of the updates.

Team members can view a list of upcoming milestones and their statuses.

Given a team member accesses the project dashboard, When they navigate to the milestones section, Then they can see a comprehensive list of upcoming milestones along with their statuses (e.g. upcoming, completed, delayed).

User can customize notification settings for milestone alerts.

Given the user accesses their notification settings, When they choose to enable or disable milestone notifications, Then their preferences should be saved and reflected in the notification system.

User receives reminders for overdue milestones.

Given a milestone is overdue, When the system checks for overdue milestones, Then an email notification is sent to all team members associated with that milestone.

Integration of milestone notifications with SolvEx communication tools.

Given that the notification system is implemented, When a milestone alert is triggered, Then the notification should also be displayed in the SolvEx communication interface for real-time visibility.

Milestone Progress Tracking

"As a project stakeholder, I want to track milestone progress visually so that I can assess the health of the project and make informed decisions regarding resources and timelines."

Description

The Milestone Progress Tracking requirement provides users with the ability to visually track the progress of each milestone within a project. Users will have access to progress bars, percentages, and completion indicators that will give a clear view of which milestones are on track and which may require additional attention. This transparency is crucial for both team members and stakeholders, enabling proactive discussions and informed decision-making about resource allocation and potential adjustments. This feature will interact with SolvEx's reporting and analytics capabilities to provide insights into overall project performance.

Acceptance Criteria

User checks the milestone progress in the dashboard to assess project status before a team meeting.

Given that the user is logged into the SolvEx platform, when they navigate to the project dashboard, then they should see a visual progress bar for each milestone indicating the percentage of completion and status (on track, at risk, off track).

A project manager reviews the progress of milestones during a weekly update with stakeholders.

Given that the project manager opens the milestone progress tracking feature, when they select a specific milestone, then they should receive detailed insights including completed tasks, pending tasks, and estimated completion time, along with a graphical representation of the progress.

Team member receives an alert about a milestone that is falling behind schedule while using the platform.

Given that the user has set notifications for milestones, when a milestone's progress drops below a predefined threshold, then an alert notification should be sent via the in-app messaging system and email, detailing the specific milestone and suggested actions to bring it back on track.

User exports the milestone progress report for a project to present in a stakeholder meeting.

Given that the user is on the milestone progress tracking page, when they choose the export option, then a downloadable report in PDF format containing all milestone data, including progress bars, percentages, and completion indicators should be generated.

Team leader customizes the criteria for what constitutes an 'at risk' milestone in the project settings.

Given that the team leader is accessing the project settings, when they adjust the parameters for milestone evaluation (e.g., time, percentage complete), then the system should update the criteria for labeling milestones as 'on track', 'at risk', or 'off track' accordingly, and reflect these changes in real-time on the dashboard.

User interacts with the analytics feature to see the impact of missed milestones on overall project timelines.

Given that the user has enabled analytics integration, when they review milestone progress, then they should see a correlation graph that illustrates the impact of milestones on project timelines alongside insights on resource reallocation for better management.

Template-Based Milestone Creation

"As a project manager, I want to use template-based milestone creation so that I can quickly set up new projects with standardized milestones and save time in the planning process."

Description

The Template-Based Milestone Creation requirement allows users to create and save milestone templates for recurring projects. By enabling teams to define standard milestones for different project types, this feature will reduce the time and effort spent on planning and setup for new projects. Users can modify templates as necessary, ensuring that they can still cater to specific project needs while benefiting from a structured approach. This functionality is designed to foster efficiency and consistency across projects, integrating seamlessly into SolvEx's broader project management framework.

Acceptance Criteria

User creates a new milestone template for a standard marketing campaign project.

Given a user is logged into SolvEx, when they navigate to the Custom Milestone Creator, select 'Create Template', and input the milestone details, then the template should be saved successfully and displayed in the template library for future use.

User modifies an existing milestone template to better fit a new project requirement.

Given a user selects an existing milestone template from the template library, when they make changes to the milestone details and click 'Save', then the changes should be reflected in the template and the user should be notified of the successful update.

User applies a saved milestone template to a new project.

Given a user initiates a new project setup, when they select the option to use a saved milestone template and choose the desired template, then the milestones from the selected template should be populated in the new project timeline correctly and the user should be able to view and edit them if necessary.

User searches for a specific milestone template within the template library.

Given a user is in the template library, when they enter keywords in the search bar, then the system should return a list of templates that match the search criteria within 3 seconds.

User deletes a milestone template they no longer need.

Given a user is viewing the template library, when they select a template and choose the 'Delete' option, then the template should be removed from the library and should no longer appear in any subsequent searches or listings.

User views the details of a milestone template before using it.

Given a user selects a milestone template from the template library, when they click on the 'View Details' option, then the system should display all details of the selected template, including milestone names, due dates, and descriptions.

Adaptable Workflow Designer

With the Adaptable Workflow Designer, users can rearrange and tailor the workflow of any framework according to their project dynamics. This feature simplifies the process of creating a workflow that reflects real-world working dynamics, leading to improved efficiency and better alignment among team members throughout the project.

Requirements

Dynamic Workflow Customization

"As a project manager, I want the ability to customize workflows dynamically so that my team can stay aligned and responsive to changing project needs."

Description

The Dynamic Workflow Customization requirement allows users to adapt and modify workflows in real-time, based on their project needs and team dynamics. It integrates seamlessly with the existing frameworks in SolvEx, enabling users to easily drag and drop tasks, modify steps, and assign responsibilities. This capability enhances collaboration by ensuring that workflows remain relevant and aligned with ongoing project objectives, ultimately leading to improved productivity and team cohesion.

Acceptance Criteria

As a project manager, I want to customize the workflow for my project by dragging and dropping tasks to better fit the team's working style before the project starts.

Given that I have a project loaded in SolvEx, when I drag and drop tasks in the workflow designer, then the tasks should move to the desired position and save automatically without errors.

As a team member, I need to modify task steps in the workflow during an ongoing project to adapt to emerging challenges without disrupting team communication.

Given that a project is in progress, when I modify a task step in the workflow, then the change should be reflected in real-time for all team members without any lag or impact on ongoing discussions.

As a user, I want to see all assigned responsibilities in the customizable workflow to ensure clarity on who is responsible for each task.

Given that I am viewing the workflow, when I click on a task, then I should see the current assignee clearly displayed alongside their role and any relevant deadlines.

As a project coordinator, I need to integrate existing frameworks with the new workflow designer for seamless task assignment and tracking.

Given that I am using the Adaptable Workflow Designer, when I select a framework and customize a workflow, then all tasks from the framework should be logically integrated and maintain their original properties.

As a user, I want to receive notifications when changes are made to the workflow to stay updated with any modifications made by my team.

Given that I am a participant in a project, when someone modifies the workflow, then I should receive an instantaneous notification specifying what was changed and by whom.

As a user, I need to revert changes made to the workflow in case of any mistakes during customization.

Given that I am in the workflow designer, when I select the revert option after making changes, then the workflow should return to its last saved state without loss of prior work.

Visual Workflow Representation

"As a team member, I want to visualize workflows graphically so that I can understand my tasks and their relationship with other tasks more clearly."

Description

The Visual Workflow Representation requirement offers users an intuitive visual interface to map out workflows graphically. This feature will enable users to see the entire workflow at a glance, making it easier to identify bottlenecks, dependencies, and overall project flow. By providing visual feedback, users can make informed decisions quickly and adapt workflows as necessary, thus increasing the overall efficiency of project execution.

Acceptance Criteria

User arranges a new workflow using the Visual Workflow Representation interface for the first time.

Given the user has navigated to the Visual Workflow Representation interface, when they drag and drop elements to create a workflow, then the workflow should update visually to reflect the new layout immediately.

User identifies a bottleneck in the workflow using the Visual Workflow Representation.

Given the user is viewing the workflow, when they hover over a specific task that is linked to multiple dependent tasks, then a tooltip should display highlighting the dependencies and any bottleneck issues.

User saves their customized workflow after making adjustments.

Given the user has finished creating or adjusting their workflow, when they click the 'Save' button, then the system should confirm the workflow is saved and reflect the latest changes when reopened.

User wants to visualize workflow statistics based on task completion.

Given the user is viewing the Visual Workflow Representation, when they select the option to view statistics, then the system should display a summary of task completion rates and timelines in a graphical format.

User collaboration on the workflow layout with team members for feedback.

Given the user has shared the workflow with team members, when a team member makes changes, then the original user should receive real-time updates reflecting the alterations made to the workflow.

User tests the adaptability of the workflow by adding new tasks.

Given the user is in the Visual Workflow Representation interface, when they drag and drop a new task into the workflow, then the system should integrate the new task without disrupting the existing layout.

Automated Workflow Alerts

"As a team leader, I want to receive automated alerts about changes in the workflow so that I can keep the team informed and mitigate potential delays."

Description

The Automated Workflow Alerts requirement introduces notifications and alerts based on workflow progress and changes. Users can set up triggers to receive updates when tasks are completed, deadlines approach, or when there is a change in the workflow steps. This functionality aims to keep all team members informed and engaged, ensuring that everyone stays on track with their responsibilities and deadlines, leading to better project management.

Acceptance Criteria

User sets up automated alerts for task completion milestones in a project.

Given the user has access to the workflow, when they configure task completion alerts, then they should receive notifications upon completion of specified tasks.

User receives a notification when project deadlines are approaching.

Given the user has set deadlines for tasks, when a task deadline is within 24 hours, then the user should receive an alert indicating the imminent deadline.

User alters workflow steps and expects notifications to reflect changes.

Given the user changes a workflow step, when the change is saved, then all relevant team members should receive notifications about the update in the workflow.

Users want to track the progress of their team's tasks using automated alerts.

Given the user selects to track progress, when a task is marked as complete by any team member, then a notification should be sent to all designated users tracking that task.

Users need to manage alerts for multiple projects.

Given the user has multiple projects active, when they set up workflow alerts for each project, then they should see a consolidated list of all active alerts in their notification center.

User wishes to customize the types of notifications they receive.

Given the user accesses alert settings, when they select their notification preferences, then only the chosen types of alerts should be sent to them as configured.

Team members want to confirm receipt of workflow alerts.

Given the user receives an alert notification, when they acknowledge the alert, then the system should log the acknowledgment and inform other team members that the alert has been received.

Integration with Project Management Tools

"As a user, I want to integrate SolvEx with other project management tools so that I can streamline my work and maintain consistency across platforms."

Description

The Integration with Project Management Tools requirement enables seamless connectivity between SolvEx and other commonly used project management applications. This integration allows users to import and export workflows or synchronize tasks across different platforms, leading to a unified workflow experience. By leveraging existing tools, users can minimize redundant work and maximize efficiency, reducing the onboarding time for new team members and increasing overall project productivity.

Acceptance Criteria

User imports a workflow from a popular project management tool into SolvEx.

Given the user is logged into SolvEx, when they select the option to import a workflow from a project management tool, then the workflow must be successfully imported without any errors and all tasks should match the original structure including deadlines and team assignments.

User exports a created workflow from SolvEx to their project management tool.

Given the user has created a workflow in SolvEx, when they choose the export option, then the export of the workflow to the selected project management tool must occur seamlessly, with all task details accurately reflected in the external tool.

User synchronizes tasks between SolvEx and a project management tool.

Given the user has connected SolvEx to their project management tool, when they make updates to tasks in either platform, then the changes must be reflected in real-time in both SolvEx and the third-party tool, ensuring data consistency.

Onboarding a new team member using synchronized workflows from SolvEx and project management tool.

Given a new team member is onboarded and introduced to a synchronized workflow, when they access both SolvEx and the project management tool, then they should be able to see all relevant tasks and project stages without additional setup or redundant information.

User is collaborating with team members who use different project management tools.

Given a team is using different project management tools, when they use the integration feature in SolvEx to connect their respective tools, then the team must be able to collaborate effectively, sharing insights and updates within SolvEx, ensuring all members are on the same page.

User updates a workflow in SolvEx that reflects real-time workflow changes across connected tools.

Given the user updates a specific task within a workflow in SolvEx, when they save the changes, then those updates should automatically propagate to the connected project management tools without manual intervention.

Template Library for Workflows

"As a new user, I want to access a library of workflow templates so that I can quickly set up projects without starting from scratch."

Description

The Template Library for Workflows requirement provides users with pre-defined workflow templates tailored for various project types. This feature will allow users to select, implement, and customize templates based on their specific needs. By offering templates, the workflow setup process becomes quicker and smoother, empowering users to initiate projects with best practices and proven structures, ultimately leading to greater success in achieving project objectives.

Acceptance Criteria

User selects a workflow template from the Template Library for a marketing project and implements it into their project dashboard.

Given that a user is on the Template Library page, when they select a marketing workflow template, then the template should be successfully added to their project dashboard with all predefined tasks and timelines.

User customizes a selected workflow template to fit specific project requirements after implementation.

Given a user has successfully added a marketing workflow template to their dashboard, when they modify at least two tasks or deadlines within the template, then the changes should be saved and reflected in the project view.

User searches for a workflow template by keywords related to their project type.

Given a user is on the Template Library page, when they enter specific keywords into the search bar, then only the relevant workflow templates related to those keywords should be displayed.

User accesses the Template Library and reviews the details of a specific workflow template before implementation.

Given a user is on the Template Library page, when they click on a workflow template, then a detailed view should appear showing the template’s description, tasks, and estimated timelines.

A user who has implemented a workflow template can revert to the original template without losing customizations made.

Given a user has customized a workflow template, when they choose to revert to the original template, then all customizations should be discarded and the original workflow template should be restored in its initial form.

User identifies the most popular workflow templates displayed in the Template Library.

Given that multiple users have accessed the Template Library, when the user views the top-rated templates, then the top 5 most commonly used templates should be displayed prominently based on user selection data.

User shares a customized workflow template with team members.

Given a user has created and customized a workflow template, when they select the share option, then the template should be accessible to the chosen team members, and they should receive a notification of the shared template.

Visual Framework Mapper

This feature provides a visual interface to map out modified frameworks effectively. Users can drag and drop elements, visualize connections, and see dependencies in real-time. The Visual Framework Mapper enhances comprehension and communication among team members, ensuring everyone is aligned on projects and their unique constructs.

Requirements

Interactive Element Drag-and-Drop

"As a project manager, I want to drag and drop elements in the Visual Framework Mapper so that I can easily rearrange and visualize the framework’s structure without disruptions."

Description

The Interactive Element Drag-and-Drop requirement enables users to seamlessly move framework components within the Visual Framework Mapper interface. This functionality should include the ability to select, drag, and position elements on the canvas intuitively. As users rearrange these components, the system must automatically update the visual representation in real-time, allowing for quick modifications and an adaptive problem-solving environment. This capability enhances creativity and flexibility, ensuring users can easily experiment with different configurations without losing context or visual clarity.

Acceptance Criteria

User drags and drops a framework element to reorganize a project during a team brainstorming session.

Given the user is on the Visual Framework Mapper interface, when they select an element and drag it to a new position on the canvas, then the element should move smoothly to the new location without lag and be positioned accurately.

A user repositions multiple elements to visualize the structure of a problem-solving framework effectively.

Given multiple elements are selected, when the user drags and drops any of them, then all selected elements should move together maintaining their relative positions, and the visual representation should update in real-time.

A user attempts to drag an element outside the boundaries of the canvas.

Given the user is dragging an element, when the drag action reaches the edge of the canvas, then the system should prevent the element from being dropped outside the defined workspace boundaries.

During an active project session, a user rearranges elements while collaborators are simultaneously viewing the changes.

Given the user rearranges an element, when the element is dropped into a new position, then all collaborators should see the updated layout in real-time without needing to refresh the interface.

A user drags an element onto another and releases to create a dependency link.

Given two framework elements are selected, when the user drags one element over the other and releases it, then a visual link should be created that indicates a dependency between the two elements and should be visually distinct.

The user moves an element and then undoes the action to restore the original layout.

Given the user has moved a framework element, when they click the 'Undo' button, then the element should return to its original position with the previous configuration intact.

Real-Time Connection Visualization

"As a team member, I want to see real-time visual indicators of connections between elements so that I can understand how changes affect the entire framework during collaboration."

Description

The Real-Time Connection Visualization requirement focuses on providing users with dynamic visual feedback on the relationships and dependencies between framework elements. When users move or modify a component, the connections to other related components should adjust visually, demonstrating how changes affect the overall framework. This feature not only aids in understanding the interconnectedness of different tasks and frameworks but also supports collaborative discussions among team members by making the relationships clearer, thus facilitating more effective problem-solving.

Acceptance Criteria

User adjusts the position of a framework element in the Visual Framework Mapper to visualize how it affects connected components.

Given a user has shifted a framework element, when the position is updated, then all connections to related components must visually adjust within 1 second to reflect the new positioning.

Team members collaborate on the Visual Framework Mapper to modify a framework simultaneously, requiring visual connection updates to reflect real-time changes.

Given multiple users are accessing the Mapper, when one user modifies their component, then all other users must see the updated connections in real-time without significant delay (no more than 500 ms).

A user increases the size of a framework element and expects to see adjustments in the connections relative to the new size to maintain clarity in structure.

Given a user resizes a framework element, when the resizing occurs, then all connection lines must dynamically adjust in size and proportion within 1 second to maintain a clear visual representation.

A user is reviewing a previously saved framework and decides to add a new component to see how it connects with existing components.

Given a user adds a new component to a saved framework, when the component is placed, then all relationships with existing components must re-render visually to reflect the new connections without any manual refresh needed.

A user removes a framework element to observe the effect on other connected elements within the Visual Framework Mapper.

Given a user deletes a framework element, when the deletion is confirmed, then all remaining connections to other elements must be re-evaluated and visually updated within 1 second to indicate the new structure.

A project manager is finalizing a framework visualization to present to stakeholders and needs to ensure all connections are displayed correctly.

Given the framework visualization is completed, when the user reviews the connections, then all visual relationships must accurately depict the framework structure without discrepancies in the connection lines or dependencies.

A user toggles between different views within the Visual Framework Mapper and expects connection visualizations to adapt appropriately for each view.

Given a user switches between views (e.g., overview, detailed), when the toggle occurs, then all connection visualizations must adapt seamlessly to each view context within 1 second.

Dependency Highlighting

"As a user, I want to highlight dependencies between framework elements so that I can easily identify critical paths and potential bottlenecks in my project management."

Description

The Dependency Highlighting requirement allows users to identify crucial dependencies between framework elements through visual cues. When a user selects an element, all dependencies related to that element should be highlighted, providing a clear view of critical components affecting project timelines and resource allocation. This visibility is essential for proactive management and helps users navigate through complex frameworks swiftly, ensuring that they can focus on interdependent tasks and make informed decisions effectively.

Acceptance Criteria

User selects a framework element to view its dependencies in the Visual Framework Mapper.

Given a user is viewing the Visual Framework Mapper, when they select a framework element, then all dependencies related to that element should be highlighted with a distinct visual cue (such as color or border) to ensure immediate visibility.

User confirms that highlighted dependencies accurately represent the interconnections within the framework.

Given a user has selected an element and sees highlighted dependencies, when they review the highlighted items, then 100% of the dependencies displayed should match those specified in the framework's configuration.

User interacts with the Visual Framework Mapper during a collaborative team meeting to discuss project elements.

Given multiple users are in a collaborative session using the Visual Framework Mapper, when one user selects a framework element, then all other users should see the same dependencies highlighted in real-time without delay.

User needs to understand the impact of changes made to a selected element in the framework.

Given a user modifies a framework element, when they select that element again, then the highlighted dependencies should dynamically update to reflect any changes, ensuring real-time accuracy of dependencies shown.

User identifies bottlenecks in project workflows using the Dependency Highlighting feature.

Given a user has highlighted dependencies for a specific element, when they analyze the highlighted sections, then they should be able to pinpoint at least one critical impediment affecting project timelines and resource allocation.

Framework Export Feature

"As a user, I want to export my visual framework in different formats so that I can share it with clients and stakeholders for better communication."

Description

The Framework Export Feature enables users to export their visual frameworks into various formats such as PDF, PNG, or interactive web links. This capability ensures that users can share their frameworks with stakeholders and team members easily, facilitating effective communication and collaboration outside the platform. The export should maintain the visual integrity and structure of the framework, making it accessible for presentation and discussion in different contexts, thus promoting stakeholder engagement and comprehensive project alignment.

Acceptance Criteria

User needs to export a visual framework to a PDF format for a stakeholder meeting to share insights and decisions made during a project.

Given the user is on the Visual Framework Mapper, when they select the export option and choose PDF as the format, then the framework should be successfully downloaded as a PDF file maintaining all visual elements and connections intact.

A team member wants to share the visual framework with collaborators who do not have access to SolvEx, thus they choose to export it as a PNG image.

Given the user is on the Visual Framework Mapper, when they select the export option and choose PNG as the format, then the framework should be downloaded as a PNG file that accurately represents the framework without any loss of quality.

The management is conducting a review of project strategies and requires an interactive link to the visual framework for better engagement during discussions.

Given the user is on the Visual Framework Mapper, when they select the export option and choose interactive web link as the format, then an interactive and sharable link should be generated that allows users to view the framework online while preserving interactivity.

A design team is preparing a presentation and needs to ensure that the exported frameworks fit correctly within their slide format.

Given the user is exporting a framework, when they select the export option for PDF, PNG, or interactive link, then the framework should automatically adjust to fit a standard presentation format without cutting off any elements or text.

Users need to verify that all dependencies and relationships in the visual framework are correctly represented after export to any format.

Given the user exports a visual framework, when they review the exported file in the chosen format, then all visual dependencies and connections must remain clearly visible and intact without any distortion.

An individual wants to quickly generate a framework export to comply with a team deadline.

Given the user initiates an export of a framework, when they select the respective format, then the export process should be completed within 30 seconds for an average-sized framework to ensure timely delivery.

User-Friendly Tooltips and Help Resources

"As a new user, I want tooltips and help resources to guide me while I use the Visual Framework Mapper so that I can become proficient in using the feature quickly and efficiently."

Description

This requirement entails the development of intuitive tooltips and help resources integrated into the Visual Framework Mapper. These tooltips should provide contextual information and guidance about various elements, tools, and features available within the mapper. By offering easily accessible help resources, users can quickly learn how to utilize the mapper effectively, reducing the learning curve and promoting user adoption. This assistance fosters an inclusive environment where both new and experienced users can benefit from the available functionalities without confusion or frustration.

Acceptance Criteria

Tooltip information is displayed whenever a user hovers over a component in the Visual Framework Mapper.

Given a user hovers over a tool within the Visual Framework Mapper, When the tooltip appears, Then it should provide a clear and concise description of the tool's functionality.

Help resources are accessible through a dedicated help button within the Visual Framework Mapper interface.

Given a user clicks on the help button, When the help resources are displayed, Then they should include text and visual aids that explain the use of key features and functionalities for new users.

Tooltips offer examples that enhance user understanding of complex tool functionalities.

Given a user hovers over a complex feature, When the tooltip appears, Then it should not only describe the feature but also provide a relevant example of its application within the Visual Framework Mapper.

Users can easily close tooltips without disrupting their workflow.

Given a tooltip is displayed, When a user clicks outside of the tooltip, Then the tooltip should close without causing any delay in the user’s actions.

Help resources are searchable to aid users in quickly finding answers.

Given a user enters a query into the help resource search bar, When they hit search, Then relevant results should be displayed that address their query accurately.

Tooltips are responsive and adapt to different screen sizes for optimal visibility.

Given the Visual Framework Mapper is viewed on various devices, When a user hovers over a tool, Then the tooltip should display appropriately without cutting off information, regardless of the screen size.

Onboarding guidance using tooltips is available for first-time users of the Visual Framework Mapper.

Given a user is accessing the Visual Framework Mapper for the first time, When they open the application, Then they should receive a series of tooltips that guide them through initial setup and basic functionalities.

Real-Time Collaboration Hub

Real-Time Collaboration Hub facilitates simultaneous edits and discussions among team members while customizing frameworks. By promoting collaborative input, this feature ensures diverse perspectives are incorporated while reducing bottlenecks. It enhances team synergy and accelerates the customization process, leading to more innovative solutions.

Requirements

Simultaneous Editing Capability

"As a team member, I want to edit documents simultaneously with my colleagues so that we can enhance our collaboration and speed up the customization process."

Description

Enable multiple team members to edit the same document or framework simultaneously in real-time, ensuring that changes are reflected instantaneously across all users’ screens. This feature allows teams to work cohesively without waiting for others to finish their inputs, significantly reducing bottlenecks and enhancing productivity. The simultaneous editing capability integrates seamlessly with existing tools in the SolvEx platform and utilizes cloud-based architecture to ensure data consistency and version control. With this feature, teams can experience a more fluid collaboration process, leading to quicker completion of tasks and more innovative outcomes.

Acceptance Criteria

Simultaneous editing of a project report by five team members during a brainstorming session.

Given five users are editing the project report document simultaneously, when User A makes a change, then all other four users should see the change reflected within 2 seconds.

Team members collaborating on a marketing framework while discussing strategies in real-time.

Given three users are modifying the marketing framework simultaneously, when User B adds a new section, then all users should receive a notification of the change within 3 seconds.

A team editor integrating feedback from multiple stakeholders on a shared document during a virtual meeting.

Given four stakeholders are editing the shared document at the same time, when User C comments on a section, then User D should see the comment appear instantly without refresh.

Developers collaboratively coding in a shared code editor while utilizing the simultaneous editing feature.

Given two developers are coding together, when Developer 1 adds a new function, then Developer 2 should see the addition in real-time without any manual refresh needed.

Designers creating a user interface mockup together and enhancing features on the fly.

Given three designers are working on a UI mockup simultaneously, when Designer A changes a color scheme, then the updated color must reflect on all screens within 2 seconds.

A project manager consolidating inputs from various team members on a shared task list.

Given five team members are editing the task list at the same time, when any member deletes a task, then all other members should immediately see the updated task list, reflecting the deletion instantly.

A sales team updating a shared client proposal document during a live review session.

Given four sales team members are editing the client proposal simultaneously, when User D inserts a new paragraph, then the insertion must be visible to all other users within 1 second without any lag in loading.

Integrated Communication Tools

"As a user, I want integrated communication tools within the collaboration hub so that I can discuss changes and ideas without leaving the platform, enhancing collaboration efficiency."

Description

Incorporate built-in communication tools such as chat, comments, and video calls directly within the collaboration hub. These tools should facilitate easy communication between team members without the need to switch to external platforms. By enabling discussions alongside the editing process, team members can provide instant feedback and share ideas in real time. This integration supports a more dynamic collaboration atmosphere, ensuring that ideas can be exchanged quickly and efficiently, ultimately leading to improved solutions and team cohesion.

Acceptance Criteria

Team members are working on a project within the Real-Time Collaboration Hub and need to discuss edits while viewing the same document simultaneously.

Given a document is open in the Real-Time Collaboration Hub, when a team member sends a chat message, then the message should appear in the chat window without requiring a page refresh.

A design team is customizing a framework and needs to initiate a video call for a brainstorming session while editing.

Given the framework is open for editing, when a team member clicks on the video call icon, then a video call should initiate with all team members currently collaborating on the framework.

A product team is discussing feedback on a proposal document within the collaboration hub and wants to leave comments for their teammates.

Given the document is being edited, when a team member highlights a section and adds a comment, then the comment should be visible to all collaborators in real-time, allowing them to respond directly.

During a team meeting, members want to review the feedback provided in the comments while modifying their document.

Given a document with existing comments, when the document is opened, then all comments should be displayed alongside the relevant sections of the text for easy reference during discussions.

A user is working on a task but needs to discuss a complex issue with their colleagues without leaving the platform.

Given the user is editing their task, when they click on the integrated chat function, then a chat window should open, allowing for live discussions without switching to an external application.

As a team member, I need to ensure that my comments are saved automatically during a collaborative session to prevent any data loss.

Given the comment is added to the document, when the comment is made, then it should be auto-saved and retrievable in the future without any manual saving action required from the user.

Customizable Framework Templates

"As a project manager, I want to access customizable framework templates so that I can speed up the project setup and ensure we’re using the most relevant approaches to our challenges."

Description

Provide a library of customizable framework templates that users can select and modify according to their specific project needs. Users should be able to adjust parameters, add or remove components, and save personalized versions of these templates for future use. This requirement aims to streamline the setup phase of collaborative projects, allowing teams to leverage best practices while adapting frameworks to their unique challenges. The inclusion of these templates supports a quicker initiation of team efforts, fostering creativity and ensuring that the frameworks used are always relevant and practical for the tasks at hand.

Acceptance Criteria

Selecting and Modifying Templates for a New Project.

Given a user is on the framework selection page, when they select a customizable template, then they should be able to modify parameters, add or remove components, and save the changes as a new version of the template.

Saving Customized Templates for Future Use.

Given a user has customized a framework template, when they save the template, then it should be stored in their personal library and be retrievable for future projects.

Real-Time Collaboration on Framework Customization.

Given multiple users are collaborating on a framework template, when one user makes changes, then all other collaborators should see these changes in real-time without needing to refresh.

Library Access and Template Visibility.

Given a user accesses the framework library, when they view the available templates, then they should see all templates with clear descriptions and the option to customize each.

User Feedback on Framework Usability.

Given a user has worked with a customizable template, when they provide feedback, then the system should allow users to rate the template and leave comments, capturing usability insights for improvement.

Version History for Customized Templates.

Given a user has saved multiple versions of a customizable template, when they access the template, then they should be able to view and revert to previous versions if needed.

Template Parameter Validation Before Saving.

Given a user has modified a template, when they attempt to save, then the system should validate the parameters to ensure all required fields are filled out correctly, preventing incomplete saves.

Version History Tracking

"As a collaborator, I want to view the version history so that I can track changes made by my team and revert to a previous version if needed, ensuring progress is safeguarded."

Description

Implement a version history feature that tracks all changes made within the collaborative workspace, allowing users to view, compare, and revert to previous iterations of their documents or frameworks. This feature aids in maintaining accountability among team members and ensuring that contributions are recognized. Version history provides a safety net, allowing users to recover from mistakes easily and reinforcing a culture of experimentation and innovation without fear of losing progress. By ensuring transparency in edits, it enhances trust among team members.

Acceptance Criteria

Version History Tracking for Document Edits

Given a user is collaborating in the workspace, when they make edits to a document, then the version history should record the timestamp, user details, and changes made in a clear, accessible manner.

Reverting to Previous Versions

Given a user views the version history, when they select a previous version and click 'Revert', then the current document should reflect the selected version exactly as it was at that time.

Comparing Document Versions

Given a user accesses the version history, when they choose two different versions of a document to compare, then a side-by-side view should display the changes made between the two versions, highlighting additions and deletions.

Collaboration Accountability

Given that multiple users are editing a document, when a change is made, then the user who made the change should be visible in the version history along with the exact modifications made to the document.

Error Recovery through Version History

Given a user has made a mistake in their document and realizes it after subsequent edits, when they access the version history and revert, then the user should recover the document state as it was before the mistake was introduced without any loss of other edits.

User Notifications of Version Changes

Given a user is collaborating on a document, when another user saves a new version, then all collaborating users should receive a notification indicating that a new version has been created with a timestamp and the user's name.

User Permission Management

"As an administrator, I want to manage user permissions so that only authorized individuals can edit or view sensitive project information, maintaining security and control over the collaboration process."

Description

Develop a user permission management system that allows administrators to set different access levels for team members. This functionality should enable the granting or restriction of editing, commenting, and viewing rights based on roles or project requirements. Proper permission management ensures that sensitive information is secure while promoting collaboration among rightful users. By controlling access levels, this feature enhances the security of the collaborative workspace and facilitates a structured collaboration process, allowing teams to work effectively while minimizing the risk of unauthorized changes.

Acceptance Criteria

Admin assigns editing, commenting, and viewing rights for project X to team members based on their roles within the project.

Given the admin accesses the user permission management dashboard, when they select project X, and choose team member roles, then the system enables the admin to assign or adjust editing, commenting, and viewing rights accordingly.

A team member attempts to edit a document for project Y without the necessary permissions granted.

Given that the team member does not have editing rights for document Z in project Y, when they try to save their changes, then the system displays an error message indicating insufficient permissions to edit.

An administrator wants to revoke viewing rights from a specific team member for sensitive documents within project A.

Given the admin is on the user permission management interface, when they select team member B and revoke viewing rights for document C in project A, then team member B should no longer be able to access document C.

A project leader requires visibility of the permission settings for their team members in project Z.

Given the project leader accesses the user permission management interface for project Z, when they view the permissions summary, then it displays a clear list of each team member with their respective access levels (editing, commenting, viewing).

A team member with only commenting rights attempts to edit a task description in project K.

Given a team member with commenting rights only accesses a task description in project K, when they attempt to make edits, then the system prevents the action and informs them of their permission level.

An admin creates a new project and sets permission levels for members before the project starts.

Given the admin creates project M, when they assign user roles and set permission levels (editing, commenting, viewing) for each team member, then those permissions should be reflected immediately and correctly in the user permission management system.

Feedback Integration Tool

The Feedback Integration Tool allows users to gather insights and suggestions on the customized frameworks from stakeholders in real-time. This feature enhances the iterative improvement process, ensuring that adaptations align with user expectations and project goals, while fostering collective ownership and engagement throughout the project lifecycle.

Requirements

Real-time Feedback Collection

"As a project manager, I want to collect real-time feedback from stakeholders on our customized frameworks so that I can ensure our project adapts to their needs and improves continuously throughout the lifecycle."

Description

The Real-time Feedback Collection requirement enables users to seamlessly gather and manage insights from stakeholders regarding the customized frameworks within the SolvEx platform. This functionality will support asynchronous collaboration by allowing users to submit feedback at any time during the project lifecycle. The implementation will include an intuitive interface for submitting comments, suggestions, and ratings, which integrates directly into the existing collaborative workspace. This tool will enhance the iterative improvement process by ensuring that stakeholder input is consistently captured, analyzed, and acted upon, fostering continuous alignment with user expectations and project goals.

Acceptance Criteria

User submitting feedback on a customized framework during a brainstorming session in the collaborative workspace.

Given the user is logged into the SolvEx platform, when they access the feedback submission interface, then they should be able to submit comments, suggestions, and ratings without errors.

Multiple stakeholders accessing and providing feedback on the same customized framework asynchronously.

Given multiple stakeholders are logged into the platform, when they submit feedback simultaneously, then all feedback should be recorded and displayed in the feedback interface without loss of data.

User reviewing the collected feedback on customized frameworks after a brainstorming session to identify common themes.

Given the user has submitted and received feedback, when they view the feedback summary, then stakeholder insights should be aggregated and organized by categories, such as comments, suggestions, and ratings.

Stakeholder receiving notifications about feedback replies or comments on their submitted feedback.

Given a stakeholder submits feedback, when another team member replies to that feedback, then the original stakeholder should receive a notification about the response in real-time.

User analyzing feedback trends over the project lifecycle to inform future updates to the framework.

Given the user accesses the feedback analysis tool, when they request a trend report, then they should receive a visual report showcasing feedback trends with relevant data insights over defined periods.

User seeking to integrate collected feedback into the existing project planning.

Given the user has completed a feedback round, when they attempt to integrate feedback into project tasks, then the system should allow for seamless incorporation of suggestions into the project plan.

Team lead monitoring the overall feedback engagement metrics for the project.

Given a team lead is evaluating project performance, when they access the feedback dashboard, then they should see key metrics, such as number of feedback submissions, response rates, and average ratings to measure stakeholder engagement.

Feedback Analysis Dashboard

"As a team lead, I want to access a dashboard that analyzes feedback trends and sentiments so that I can make data-driven decisions that enhance our project's alignment with user needs."

Description

The Feedback Analysis Dashboard requirement focuses on developing a visual analytics tool that provides insights into collected feedback from stakeholders. This dashboard will aggregate data from various feedback sources and present it in an easily digestible format, enabling users to identify trends, sentiments, and areas for improvement. This requirement is crucial for translating qualitative feedback into actionable insights, thus empowering teams to make informed decisions based on stakeholder preferences, ultimately enhancing product relevance and user satisfaction.

Acceptance Criteria

User accesses the Feedback Analysis Dashboard for the first time to review stakeholder feedback collected from recent project iterations.

Given the user has logged into SolvEx, when they navigate to the Feedback Analysis Dashboard, then they should see a summary view of all aggregated feedback including trends and sentiment analysis for the past three months.

Project managers conduct a training session for team members on how to effectively utilize the Feedback Analysis Dashboard to inform decision-making.

Given the dashboard has been released, when the project manager demonstrates the dashboard’s features during the training, then at least 80% of participants should be able to navigate and extract insights from the dashboard without additional assistance.

A data analyst reviews the insights from the Feedback Analysis Dashboard to prepare a report on user satisfaction for stakeholders.

Given that the dashboard displays real-time data, when the data analyst selects feedback sources and applies filters, then the dashboard should reflect the corresponding changes instantly and accurately.

A user wants to share specific insights from the Feedback Analysis Dashboard with their team via a collaborative workspace.

Given a user accesses the sharing feature, when they select specific insights and click 'Share', then the selected insights should be sent to the team’s collaborative workspace and accessible by all team members.

Stakeholders provide feedback through multiple channels including surveys and direct comments, which the system aggregates.

Given multiple feedback channels are integrated, when feedback is submitted from these channels, then the dashboard should successfully aggregate and reflect all data from these sources in real-time.

Users need to analyze historical data alongside new feedback to track changes over time.

Given the dashboard supports historical comparison, when users select a date range comparison feature, then the dashboard should display visual indicators of trends and changes in sentiment over the selected periods.

Customizable Feedback Templates

"As a product owner, I want to create customizable feedback templates so that I can gather specific and relevant insights from stakeholders that are most beneficial for our project."

Description

The Customizable Feedback Templates requirement will enable users to design and customize feedback forms tailored to their project's specific needs. This feature will allow users to select question types, set mandatory fields, and format their surveys based on the information required from stakeholders. By providing this level of customization, teams can ensure they collect the most relevant and actionable feedback, facilitating deeper engagement and more specific insights from stakeholders, which can drive the iterative process effectively.

Acceptance Criteria

User creates a new customizable feedback template for a project that includes various question types and settings based on their project's requirements.

Given a user is on the feedback template creation page, When they select question types and set mandatory fields, Then the feedback template should be saved with the selected settings and be ready for use.

A project manager customizes a feedback form to include multiple question styles, such as multiple choice, open text, and rating scales, tailored for their stakeholder feedback.

Given a project manager is editing a feedback template, When they add different question styles and format the survey, Then the form should display all question styles correctly in the preview.

Stakeholders receive a feedback request with the newly customized feedback form and are able to submit their responses.

Given a stakeholder receives a feedback form generated from a customizable template, When they fill out the form and submit it, Then their responses should be successfully recorded in the system and linked to the corresponding project.

Users can modify an existing feedback template to accommodate changing project requirements or stakeholder needs.

Given a user selects an existing feedback template for editing, When they update the question types or change mandatory fields, Then the updated template should save successfully without data loss.

Users generate a report based on the feedback collected through customized templates, analyzing responses to gather insights.

Given feedback has been collected from stakeholders using a customizable template, When a user requests a report, Then the report should accurately summarize the feedback and highlight key insights visually.

The system ensures that all customized feedback templates meet accessibility standards for diverse user groups.

Given a user creates a feedback template, When the template is assessed for accessibility, Then it should comply with established accessibility standards and guidelines, ensuring usability for all users.

A user shares a customizable feedback template with their team members for collaborative input before deployment.

Given a user shares a feedback template, When team members access the shared template, Then they should be able to view and make comments or suggestions, which are captured in the system for review.

Stakeholder Notification System

"As a stakeholder, I want to receive notifications about the status of my feedback so that I feel engaged and informed about how my input contributes to the project."

Description

The Stakeholder Notification System requirement will implement a notification mechanism that informs stakeholders when their feedback has been reviewed or acted upon. This feature is essential for maintaining engagement and ensuring stakeholders feel heard throughout the project lifecycle. Notifications will be customizable and can be sent via email or in-app alerts, which would encourage ongoing participation and involvement from stakeholders, thereby reinforcing a collaborative spirit within the team.

Acceptance Criteria

Stakeholder receives an email notification after their feedback on the customized framework is reviewed by the team.

Given a stakeholder has provided feedback, when the feedback is reviewed, then the stakeholder should receive a confirmation email notifying them of the review status.

In-app alert is sent to stakeholders when their feedback on a project is acted upon by the project manager.

Given a stakeholder's feedback has been acted upon, when the action is completed, then an in-app alert should be sent to that stakeholder informing them of the action taken.

Stakeholders can customize their notification preferences within the application settings.

Given a stakeholder accesses notification settings, when they modify their preferences, then their preferences should be saved and reflected in future notifications.

Feedback notifications can be reviewed and managed in a dashboard view for project managers.

Given a project manager opens the feedback dashboard, when the notifications are displayed, then the manager should be able to view the status of all stakeholder feedback notifications and filter them based on their responses.

Stakeholders receive a summary email at the end of each project phase detailing the feedback addressed and actions taken.

Given a project phase is completed, when the summary email is generated, then all stakeholders should receive an email summarizing the feedback addressed and actions taken during that phase.

Stakeholders are prompted to provide additional feedback after notification of action taken on their suggestions.

Given a stakeholder receives a notification about action taken on their feedback, when they access the feedback tool, then they should be prompted to provide any additional comments or suggestions regarding the action taken.

The system tracks and records all notifications sent to stakeholders for auditing purposes.

Given the notification system is functioning, when notifications are sent, then a log of all sent notifications, including timestamps and stakeholder details, should be maintained for auditing.

Milestone Visualizer

The Milestone Visualizer provides an intuitive graphical representation of project milestones and their statuses within the Real-Time Progress Tracker. By visually mapping out key milestones, users can easily identify progress, forecast upcoming deliverables, and adjust strategies as needed. This enhances team transparency and keeps everyone aligned on critical timelines.

Requirements

Interactive Milestones

"As a project manager, I want to interact with milestones displayed in the Milestone Visualizer so that I can quickly access relevant details and track progress without navigating through multiple screens."

Description

The Interactive Milestones requirement focuses on allowing users to click on different project milestones to view detailed information, including due dates, responsible team members, and progress percentages. This feature enhances user engagement and provides immediate access to critical milestone data, enabling users to make informed decisions and stay aligned with project timelines.

Acceptance Criteria

User clicks on a project milestone in the Milestone Visualizer to access detailed information.

Given the user is on the Milestone Visualizer, When the user clicks on a milestone, Then the system displays a detailed view of the milestone including due date, responsible team members, and progress percentage.

User views the detailed information for multiple milestones to compare progress and accountability.

Given the user has accessed detailed views of different milestones, When the user selects different milestones, Then the system updates the displayed information accordingly without delay and maintains the order of selection.

A user accesses a milestone and notes the changes made to responsible team members and due dates.

Given a milestone's details are displayed, When the user edits the due date or responsible team members, Then the system successfully saves these changes and reflects them in the milestone overview immediately.

User interacts with the Milestone Visualizer on different devices to ensure consistency and responsiveness.

Given the user accesses the Milestone Visualizer on a mobile device, When the user clicks on a milestone, Then the detailed milestone information displays correctly, adhering to responsive design guidelines.

User needs to highlight milestones based on certain criteria such as overdue or at-risk status.

Given the user accesses the Milestone Visualizer, When the system identifies any overdue or at-risk milestones, Then these milestones are visually highlighted in the interface for immediate visibility.

Team members collaborate in real-time while viewing milestones to discuss pending tasks.

Given multiple users are viewing the same project milestone, When one user updates the milestone information, Then all users see the updated information in real-time without refreshing their screens.

Milestone Notifications

"As a team member, I want to receive notifications about approaching milestones so that I can prepare my deliverables and stay on schedule."

Description

The Milestone Notifications requirement ensures that users will receive automated alerts when key milestones are approaching or have been reached. This feature promotes accountability and keeps team members informed of critical deadlines, ultimately driving project success and timely completion.

Acceptance Criteria

User receives a notification when a milestone date is approaching, ensuring they are reminded to take necessary actions.

Given a milestone is set for a specific date, when the current date is two days before the milestone, then the user receives an email notification regarding the upcoming milestone.

User receives a notification when a milestone is completed, confirming that the milestone has been reached successfully.

Given a milestone status is updated to 'Completed', when the user checks their notifications, then there should be a notification indicating the milestone has been completed.

Users can customize the types of milestones they want to be notified about, allowing them to focus only on relevant milestones.

Given the user accesses the notification settings, when they enable or disable notifications for specific milestone types, then the system should save their preferences and respect them moving forward.

Users receive a summary of all upcoming milestones at the beginning of each week, providing them with a clear overview of their responsibilities.

Given the current day is Monday, when the user logs into the system, then they should see a summary notification listing all milestones due within the week.

User can opt to receive notifications through multiple channels (email, SMS, in-app notification) based on their preference.

Given the user sets their notification preferences, when a milestone event occurs, then notifications should be sent to the user via their selected channels.

An admin can set pre-defined reminder intervals for all project milestones to standardize notifications across projects.

Given an admin accesses the notification settings, when they configure the reminder interval for milestones, then all users associated with the project should receive notifications based on the new intervals.

A user can mark a notification as 'Read' or 'Snooze' to manage their notifications effectively without losing track of important milestones.

Given the user receives a milestone notification, when they mark it as 'Snooze', then it should temporarily disappear and reappear after the predetermined snooze duration.

Milestone Comparison Tool

"As a project analyst, I want to compare milestones from different projects so that I can evaluate performance metrics and improve future project planning."

Description

The Milestone Comparison Tool requirement enables users to compare milestones across different projects. By visualizing and contrasting similar milestones, teams can identify best practices, assess performance, and allocate resources more effectively to enhance overall productivity.

Acceptance Criteria

User compares milestones from Project A and Project B to determine which project has more efficient resource allocation during a team meeting.

Given that the user selects two projects with overlapping milestones, when the user activates the Milestone Comparison Tool, then the system should display a side-by-side comparison of milestone statuses, resource allocations, and completion percentages.

A project manager wishes to identify best practices by comparing milestones achieved in different projects with similar objectives.

Given that the user has access to multiple projects, when the user chooses to compare milestones from those projects, then the tool should provide relevant metrics such as time taken and resources used for each milestone.

Team members need to review milestone timelines to adjust their project plans in response to resource availability.

Given that the user is viewing the Milestone Visualizer, when the user selects a milestone to compare, then the system should allow them to view milestone timelines, dependencies, and impact assessments.

A user wants to quickly assess the performance of various milestones to prepare for a stakeholders' presentation.

Given that the user initiates a comparison between multiple project milestones, when the comparison is made, then the system should present a visual dashboard summarizing key performance indicators and insights related to the selected milestones.

An executive requires a report on milestone performance across all active projects to make strategic decisions.

Given that the user requests a comprehensive comparison report, when the Milestone Comparison Tool is utilized, then it should generate a PDF report containing insights on milestones, including completion rates, delays, and resource utilization across the selected projects.

A user is interested in understanding the progression of similar milestones across various projects for future planning purposes.

Given that the user selects similar milestones from different projects, when the user activates the comparison feature, then the system should display a graphical history of milestone completions, highlighting trends and anomalies.

Customizable Milestone Views

"As a user, I want to customize how milestones are displayed in the Milestone Visualizer so that I can organize the information in a way that best suits my workflow and preferences."

Description

The Customizable Milestone Views requirement allows users to set their preferred view settings for the Milestone Visualizer, including options for coloring milestones based on status, grouping milestones by phases, or filtering by team members. This flexibility improves user experience and ensures that each user can tailor the visual representation to their specific needs.

Acceptance Criteria

User customizes the milestone view to show overdue milestones in red, upcoming milestones in yellow, and completed milestones in green to help identify project statuses quickly.

Given the user is on the Milestone Visualizer, When they select the color options for milestone statuses, Then the milestones should reflect the selected colors based on their status.

A project manager filters the milestone view by team members to see only the tasks that are assigned to a specific team member for better accountability.

Given the project manager is in the Milestone Visualizer, When they apply the filter for a specific team member, Then only the milestones assigned to that team member should be displayed.

A team member wants to group milestones by project phases to better understand which tasks are due in the current phase of the project.

Given the user is viewing the Milestone Visualizer, When they select the grouping option by project phases, Then the milestones should be organized and displayed according to the specified phases.

The user switches from a grouped view of milestones to a filtered view to focus solely on critical milestones that require immediate attention.

Given the user has the grouped view open, When they switch to the filtered view option, Then only the critical milestones should be visible based on predefined criteria.

Users can save their customized milestone views to access them later without needing to set preferences each time they log in.

Given the user has customized their milestone view, When they save their settings, Then the customized view should be available the next time the user logs into the Milestone Visualizer.

A team leader modifies the milestone view to display only milestones that are due within the next 7 days to focus the team's efforts on immediate tasks.

Given the team leader is using the Milestone Visualizer, When they apply the filter for milestones due within the next 7 days, Then the display should update to show only those milestones.

Users can reset their milestone view settings to default values if they want to start over after customizing their view multiple times.

Given the user is in the Milestone Visualizer, When they choose the reset option, Then the milestone view should revert to its default settings without retaining previous customizations.

Milestone Progress Analytics

"As a project leader, I want analytics on milestone progress so that I can identify potential bottlenecks and adjust our strategy proactively to meet deadlines."

Description

The Milestone Progress Analytics requirement integrates advanced analytics capabilities that provide insights into milestone achievement rates and timelines. Using AI-driven analytics, users can forecast any potential delays and propose proactive adjustments to keep the project on track. This analytical feature enhances data-driven decision-making and ultimately leads to more successful project outcomes.

Acceptance Criteria

User views the Milestone Visualizer to track the progress of project milestones for a critical initiative with an approaching deadline.

Given the user is on the Milestone Visualizer page, when they select a specific project, then the visual representation of milestones should display their statuses (e.g., completed, in-progress, upcoming) in real-time.

The user is analyzing milestone achievement rates and potential delays using the Milestone Progress Analytics feature during a project review meeting.

Given the user has access to Milestone Progress Analytics, when they input project data, then the system should generate a report showing achievement rates, timelines, and predictions for potential delays with actionable insights.

A project manager needs to adjust project strategies based on milestone achievement data before the quarterly review.

Given the user is utilizing the Milestone Progress Analytics, when they review the forecasts of milestone delays, then the tool should suggest proactive adjustments and alternatives to keep the project on track with valid data points.

A team member is evaluating past project performance after a project has concluded to improve future initiatives using the Milestone Progress Analytics.

Given the team member is reviewing historical milestone data, when they select a completed project, then the Milestone Progress Analytics should display a comprehensive analysis of milestone performance including timelines and any adjustments made during the project.

The user is training new team members on how to use the Milestone Visualizer and Progress Analytics features effectively.

Given the user is on a training session, when they demonstrate navigating through the Milestone Visualizer and the associated analytics features, then new team members should be able to replicate the steps successfully by the end of the session with minimal guidance.

A stakeholder requests real-time updates on the project's milestone statuses and upcoming deliverables.

Given the stakeholder has access to the Milestone Visualizer, when they check the project’s status, then updates should reflect in real-time, showing accurate information regarding completion rates and timelines.

The user is utilizing the Milestone Progress Analytics features to present to executive leadership on the project's health and performance.

Given the user is preparing a presentation using insights from Milestone Progress Analytics, when they generate the analytics report, then the report should include clear visualizations, percentage completion of milestones, temperature of project timelines and predicted metrics supported by AI-driven insights.

Dynamic Delay Alerts

Dynamic Delay Alerts proactively notify users about potential delays in project timelines based on current progress and historical data. By using AI-driven insights, this feature helps teams to address concerns before they escalate, allowing for timely interventions and adjustments that keep projects on track.

Requirements

Adaptive Notification Settings

"As a project manager, I want to customize my notification settings so that I receive only the most relevant alerts for my role, ensuring I can focus on strategic decisions without being distracted by less urgent updates."

Description

The Adaptive Notification Settings requirement allows users to customize their notification preferences based on project role, urgency of alerts, and specific metrics. This feature ensures that team members receive the most relevant alerts while minimizing notification overload. It plays a crucial role in user experience by giving users control over their communication settings, which enhances productivity and focus. This customization can include options such as alert types, frequency, and notification channels (e.g., email, in-app, SMS). Implementation will involve user interface modifications and backend support for user preferences, leading to a more tailored experience for each user while maintaining engagement with critical project updates.

Acceptance Criteria

User customizes alert preferences based on their project role and urgency level.

Given a user in the project management role, when they access the notification settings, then they should be able to select their alert types from a list of options, adjust the frequency of alerts, and choose preferred channels (email, in-app, SMS), and save their preferences successfully.

User receives notifications based on their customized settings for a specific project.

Given a user has set their notification preferences, when a project update occurs, then they should receive notifications exclusively through their selected channels and with their specified frequencies, without receiving overlapping alerts or unrelated notifications.

User modifies notification settings after initial setup.

Given a user has previously set notification preferences, when they return to the notification settings page, then they should see their current preferences reflected correctly, and be able to modify and save new preferences without errors.

User tests various notification types and frequencies to ensure they align with expectations.

Given a user selects different types of notifications and adjusts their frequency settings, when a project milestone is reached, then they should receive notifications exactly according to the selected type and frequency, confirming alignment with user expectations.

System handles user preferences without impacting overall platform performance.

Given multiple users are customizing their notification settings simultaneously, when these changes are processed, then the system should maintain responsiveness and performance levels, confirming that the adaptation of settings does not degrade the user experience.

User is able to revert to default notification settings if needed.

Given a user has made custom notification settings, when they select the option to revert to default settings, then all customized settings should be cleared, and the default settings reinstated without any loss of user data in other areas.

Historical Data Insights

"As a team leader, I want to access historical data insights for my projects so that I can better predict potential delays and make informed adjustments to our current timelines."

Description

The Historical Data Insights requirement provides users with access to analytics based on past project data, including timelines, delays, and performance. This feature helps teams identify patterns and trends in project performance, fostering proactive decision-making. By analyzing historical data alongside current project progress, users can gain valuable insights about potential future delays and performance risks. This requirement will be integrated into the reporting dashboard, allowing users to visualize data trends over time and address issues promptly. It enhances the product’s analytical capabilities and supports users in making data-driven decisions for more successful project outcomes.

Acceptance Criteria

User accesses the Historical Data Insights feature from the reporting dashboard to review past project performance data.

Given the user is logged into the SolvEx platform, when they navigate to the reporting dashboard and select the Historical Data Insights option, then they should be able to view comprehensive analytics on past project timelines, delays, and performance metrics.

User analyzes historical data to identify patterns in project delays.

Given the user is on the Historical Data Insights feature, when they filter the data by specific projects and timeframes, then they should be able to see patterns and trends that indicate potential delays in future projects.

User receives a notification about a potential delay based on historical data insights.

Given the AI-driven system has analyzed current progress against historical data, when a potential delay is detected, then the user should receive a proactive notification alerting them to the possible delay and suggesting actions to mitigate it.

User visualizes historical data trends over time on the reporting dashboard.

Given the user is viewing the Historical Data Insights feature, when they select a time range, then the system should display a visual graph/chart that accurately reflects project performance trends over that period.

User wants to integrate insights from historical data into project planning.

Given the user has reviewed the Historical Data Insights, when they download the insights report, then they should receive a report that includes actionable insights and recommendations based on the analyzed data.

User tests the accuracy of historical data displayed in the insights feature.

Given the user has access to Historical Data Insights, when they compare the displayed data with actual historical project records, then they should find a 95% accuracy rate between the two sets of data.

User collaborates with team members based on insights gained from historical data.

Given the user has accessed the Historical Data Insights, when they share these insights with team members via the platform's collaboration tools, then the team should be able to discuss interventions in real-time to mitigate future risks.

AI-Powered Delay Prediction

"As a project manager, I want to receive AI-powered predictions about potential project delays so that my team can proactively address issues before they impact our deadlines."

Description

The AI-Powered Delay Prediction requirement utilizes machine learning algorithms to analyze current project data and historical trends to forecast potential delays in real-time. This feature provides teams with advanced notifications and actionable recommendations for mitigating risks before they escalate. By integrating this module, users benefit from intelligent, data-driven insights that help optimize workflow and resource allocation. It also contributes to overall project success by allowing teams to adapt proactively rather than reactively. The implementation will require data analysis frameworks and AI model integration to ensure accurate predictions, making the product more intelligent and efficient in managing project timelines.

Acceptance Criteria

User receives a delay notification when the project is forecasted to be behind schedule based on current progress and historical data.

Given the project data and historical trends, when the machine learning algorithm identifies a potential delay, then a notification must be sent to the relevant team members at least 48 hours in advance of the projected delay.

Users view actionable recommendations for mitigating identified risks based on the AI analysis of project timelines.

Given a delay notification is triggered, when the user views the notification, then they should see at least three actionable recommendations to mitigate the potential delay alongside the notification.

Team members assess the effectiveness of the delay predictions and adjust their project strategies accordingly.

Given the AI-Powered Delay Prediction has been integrated, when users adjust their project plans based on the predictions, then over 75% of users should report improved project timelines in a follow-up survey within one month.

Stakeholders review the accuracy of delay predictions after the project completion.

Given the project has been completed, when stakeholders compare actual project timelines to AI-predicted timelines, then the prediction accuracy should exceed 85% accuracy in forecasting delays connected to the project.

Users receive alerts in real-time via their preferred communication channels.

Given a potential delay is detected, when the notification is sent, then it should be delivered in real-time via both email and within the SolvEx platform notification center, and received by all assigned team members.

Users can access historical data trends related to previous delay predictions.

Given the AI-Powered Delay Prediction feature has been used over a set period, when users request historical data, then they should be able to access a report detailing at least the last six projects’ delay predictions versus actual outcomes.

Team Collaboration Logs

"As a team member, I want to access collaboration logs so that I can review past decisions and communications, ensuring I stay aligned with the project's current direction."

Description

The Team Collaboration Logs requirement captures all communications and changes made within the project workspace, creating an audit trail that can be referenced later. This feature enhances transparency and accountability, allowing team members to review past discussions and decisions leading to current project statuses. By having robust logs, users can track who made specific changes and why, aiding in conflict resolution and improving collaboration practices overall. This feature will seamlessly integrate with communication tools utilized within the platform, ensuring comprehensive logging of interactions. Implementing this requirement will significantly contribute to the clarity and coherence of team projects, ultimately fostering a culture of shared understanding and trust.

Acceptance Criteria

Team members utilize the collaboration logs during a project review meeting to discuss past communications and decisions made on the project, referring to specific log entries to clarify misunderstandings and make informed decisions moving forward.

Given a team member accesses the project workspace, when they view the collaboration logs, then they should see a chronological list of all communications and changes made by team members, including timestamps and author identifiers.

A new team member joins a project and needs to understand the history of communications and decisions made prior to their arrival. They utilize the collaboration logs to get an overview of past discussions and decisions to ensure they are on the same page with the team.

Given a new team member is accessing the collaboration logs, when they search for a specific date range or keyword, then they should be able to filter and view relevant entries in the log that pertain to their queries.

During a quality assurance (QA) process, a project manager reviews the collaboration logs to identify who made specific changes to the project timeline, ensuring accountability during a review of project milestones that appear to be delayed.

Given a project manager opens the collaboration logs, when they search for entries related to timeline changes, then they should see detailed entries indicating what changes were made, by whom, and the rationale for those changes.

The team identifies a potential conflict regarding a project decision discussed in the collaboration logs. They review the logs to clarify the decision-making process and resolve the conflict based on documented communications.

Given any team member can access the collaboration logs, when they view entries related to a specific conflict, then they should find clear documentation of the discussions, decisions, and participants involved in the decision-making process.

An existing team member wants to ensure their contributions and suggestions are documented and acknowledged during the project lifecycle. They rely on the collaboration logs to see their prior inputs and the team's response.

Given a team member accesses the collaboration logs, when they filter by their name or contributions, then they should see all the entries where they participated or provided suggestions, along with any responses from other team members.

While conducting a retrospective meeting, the team leader uses the collaboration logs to highlight successful team communications and identify areas for improvement in collaboration practices based on past logs.

Given the team is in a retrospective meeting, when the team leader presents the collaboration logs, then they should be able to demonstrate both successful communications and any noted patterns of miscommunication or confusion in the logs.

During onboarding, new team members are trained to use the collaboration logs effectively, ensuring they understand how to access and utilize logged communications for their project activities.

Given new team members undergo training, when they are shown how to navigate the collaboration logs, then they should be able to demonstrate their ability to access, filter, and interpret the logs for project relevance.

Customizable Dashboard Widgets

"As a user, I want to customize my dashboard with relevant widgets so that I can quickly access the information I need without navigating through multiple screens."

Description

The Customizable Dashboard Widgets requirement allows users to tailor their dashboard by adding, removing, or rearranging widgets according to their workflow needs. This feature gives users the flexibility to choose which metrics and updates are most relevant to their roles and responsibilities, enhancing usability and engagement with the platform. Users can select from various widgets that provide insights such as project timelines, team performance, and delay notifications. The implementation involves building an adaptive user interface that supports drag-and-drop capabilities and saving user preferences, resulting in an intuitive experience that improves productivity.

Acceptance Criteria

User customizes their dashboard by adding a project timeline widget to their workspace to monitor ongoing projects more effectively.

Given the user is logged into SolvEx, When they select the 'Add Widget' option and choose the 'Project Timeline' widget, Then the widget should be added to their dashboard and displayed correctly with the most recent project data.

A user needs to remove a widget from their dashboard that they no longer find useful.

Given the user has a dashboard with multiple widgets, When they select the 'Remove' option on a specific widget, Then that widget should be removed from the dashboard without affecting the other widgets present.

The user wants to rearrange the widgets on their dashboard to prioritize team performance metrics over project timelines.

Given the user has added multiple widgets to their dashboard, When they drag the 'Team Performance' widget to a new position above the 'Project Timeline' widget, Then the new arrangement should be saved and reflected immediately on the dashboard.

A user revisits their dashboard after a session and expects to see their saved layout with the selected widgets.

Given the user has arranged their widgets and logged out of SolvEx, When they log back in, Then the dashboard should display the same layout and arrangement of widgets as when they logged out.

A user explores available widget options to add to their dashboard related to delay notifications.

Given the user is on the 'Add Widget' page, When they view the list of available widgets, Then they should see an option for 'Delay Notifications' clearly outlined with a description and selection option.

The user tries to add a widget that is not compatible with their current dashboard settings.

Given the user attempts to add an incompatible widget, When they select the 'Add' button, Then an error message should be displayed indicating the incompatibility issue and suggesting alternative actions.

A user wants to see a tutorial on how to customize their dashboard widgets effectively.

Given the user is on the dashboard page, When they select the 'Help' option, Then a tutorial video or guide should be presented explaining how to add, remove, and rearrange widgets on their dashboard.

Feedback Loop Mechanism

"As a user, I want to provide feedback on the alerts and insights so that I can contribute to improving the platform and ensure it aligns with my needs."

Description

The Feedback Loop Mechanism requirement enables users to provide feedback on alerts, insights, and project management features within the platform. This feature creates a systematic approach for users to share their experience, identify areas for improvement, and suggest new functionalities. By integrating a feedback system, the product can evolve based on user input, leading to continuous enhancements that align with user needs. This will involve building an intuitive feedback interface and ensuring that feedback is analyzed and acted upon for improvements, fostering a user-centered development approach. Furthermore, it contributes to user satisfaction and engagement, as users see their feedback influencing product evolution.

Acceptance Criteria

User submits feedback on a Dynamic Delay Alert regarding a delay notification they received for a project.

Given a user is logged into the SolvEx platform, when they click on the 'Provide Feedback' button after receiving a Dynamic Delay Alert, then a feedback form should appear, allowing the user to submit their experience and suggestions.

Admin reviews feedback submitted by users on the Dynamic Delay Alerts feature.

Given an admin is logged into the SolvEx platform, when they navigate to the feedback section, then they should see all feedback entries for the Dynamic Delay Alerts listed with the ability to filter and sort by date, user, and feedback type.

User checks the status of their submitted feedback on the platform.

Given a user has previously submitted feedback, when they navigate to their feedback history, then they should see the status of each feedback submission indicating whether it is 'Under Review', 'Implemented', or 'Rejected'.

User provides feedback on the user interface of the Feedback Loop Mechanism.

Given a user is accessing the Feedback Loop Mechanism, when they rate their experience with the interface on a scale of 1 to 5 and submit additional comments, then their feedback should be successfully recorded and confirmed through a success message.

System generates a report of user feedback trends for the past month.

Given an admin requests a report of user feedback trends, when they navigate to the reporting section and select the timeframe, then the system should generate a report showing the number of feedback entries, common suggestions, and overall satisfaction ratings.

System notifies users when their feedback leads to a successful implementation of a suggested change.

Given a user has submitted feedback that has been implemented, when the system is updated with the new feature, then the user should receive an email notification detailing the implementation based on their feedback.

Task Accountability Dashboard

The Task Accountability Dashboard empowers users to assign, track, and review task ownership within their projects. This interactive feature highlights who is responsible for specific deliverables, improving accountability among team members and fostering a sense of responsibility, which enhances overall project success.

Requirements

Task Assignment

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Description

The Task Assignment requirement allows users to allocate specific tasks to individuals within their team, ensuring a clear understanding of who is responsible for each deliverable. This functionality enhances team collaboration by keeping all members informed of their responsibilities. The integration with the Task Accountability Dashboard ensures that task assignments are visible and trackable, increasing transparency and encouraging timely completion. With this feature, teams can improve their workflow and manage project timelines more effectively, ultimately leading to a higher rate of project success.

Acceptance Criteria

User assigns tasks to team members in a project using the Task Assignment feature on the Task Accountability Dashboard.

Given a user is logged into the SolvEx platform, when they assign a task to a team member, then the task is reflected in the Task Accountability Dashboard with the correct assignee and due date.

A team member views their assigned tasks on the Task Accountability Dashboard.

Given a team member has tasks assigned to them, when they navigate to their view of the Task Accountability Dashboard, then all tasks assigned to them are displayed with status updates and deadlines.

A project manager reviews task assignments to ensure all deliverables have clear ownership.

Given a project manager accesses the Task Accountability Dashboard, when they filter the tasks by project, then they can see all task assignments including status, owner, and due dates clearly displayed.

A user edits an existing task assignee in the Task Assignment feature.

Given a user has access to edit tasks, when they change the assigned user for a task, then the Task Accountability Dashboard updates to show the new assignee and reflects this change immediately.

A user removes a task assignment from a team member.

Given a user has the appropriate permissions, when they remove the assignment of a task from a team member, then the task no longer appears under that member's assigned tasks in the Task Accountability Dashboard.

Multiple users receive notifications about their task assignment changes.

Given tasks are assigned or modified on the Task Accountability Dashboard, when the changes occur, then the assignees receive real-time notifications about the updates in their task list.

A user generates a report of all task assignments for analysis.

Given a user requests a report from the Task Accountability Dashboard, when the report is generated, then it contains all necessary details of task assignments, including task names, assignees, deadlines, and statuses.

Task Progress Tracking

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Description

Task Progress Tracking is a critical requirement that enables users to monitor the status of assigned tasks in real time. Users will have access to metrics and visual indicators that reflect task completion, deadlines, and any delays encountered. This feature plays a crucial role in maintaining project momentum, as it allows teams to identify bottlenecks and address potential issues proactively. By integrating this functionality with the Task Accountability Dashboard, team members can stay aligned in their efforts to meet project objectives and deadlines.

Acceptance Criteria

Task Completion Visualization for Team Members

Given a user accesses the Task Accountability Dashboard, when they view a specific task, then they should see a visual indicator that reflects the current status of task completion, such as percentage complete or color-coded status indicators.

Deadline Alerts for Delayed Tasks

Given a user is monitoring tasks on the dashboard, when a task's deadline is approaching and the status is incomplete, then an alert notification should be triggered to the assigned user and project manager.

Real-Time Update of Task Progress

Given a team member updates the status of a task in the Task Accountability Dashboard, when this update is made, then all users with access to the dashboard should see the updated status in real-time without needing to refresh their browser.

Integration of Task Metrics with Project Milestones

Given a project manager is reviewing project progress, when they access the Task Accountability Dashboard, then they should see task metrics that align with overall project milestones, showing how individual tasks impact project timelines.

User Assignment and Reassignment of Tasks

Given a task is assigned to a user on the dashboard, when that user is no longer available, then a project manager should be able to reassign the task to a different team member, which should reflect immediately on the dashboard.

Comprehensive Reporting of Task Progress

Given a user wants to generate a report on task progress, when they select the reporting feature, then the system should generate a report that includes completed, in-progress, and overdue tasks along with responsible team members.

User-Friendly Interface for Task Navigation

Given a user accesses the Task Accountability Dashboard, when they navigate through tasks, then the interface should allow easy access to view, edit, and update tasks with intuitive navigation tools.

Customizable Notifications

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Description

The Customizable Notifications requirement enables users to receive alerts regarding task assignments, progress updates, and approaching deadlines. Users can tailor their notification preferences to ensure they receive the most relevant updates in a way that suits their workflow, thereby enhancing their engagement with the Task Accountability Dashboard. This feature fosters a culture of accountability and prompt communication by ensuring that team members are consistently informed about their responsibilities and the overall status of the project.

Acceptance Criteria

As a user of the Task Accountability Dashboard, I want to be able to customize my notification preferences so that I can receive alerts for task assignments, progress updates, and deadlines in a way that suits my workflow.

Given I am on the dashboard settings page, When I select the notification preferences, Then I should be able to choose the types of notifications I wish to receive and their corresponding delivery methods (e.g., email, in-app notification).

When a task is assigned to a user, I want to ensure that the user receives a notification immediately so that they are aware of their new responsibility.

Given a new task has been assigned to a user, When the task is created, Then the user should receive an instant notification about the task assignment.

As a user, I want to receive notifications for task progress updates so that I can stay informed about the status of projects.

Given a task's status is updated, When the update occurs, Then all users who are assigned to that task should receive a notification detailing the change in status.

As a project manager, I want to enable notifications for approaching deadlines to ensure team members are aware of critical due dates.

Given there are tasks with deadlines approaching within the next 24 hours, When the deadline is near, Then all assigned users should receive reminder notifications to prompt timely completion.

I want to view a summary of my current notification settings so that I can easily audit and manage them.

Given I am on the notification settings page, When I click on 'View Current Settings', Then I should see a summary of all my notification preferences and statuses.-

As a user, I want to opt-out of specific notifications without affecting other alerts so that I can minimize distractions while still receiving critical updates.

Given I access the notification settings, When I deselect specific notification types (e.g., task assignment alerts), Then I should no longer receive those notifications only while still receiving others.

As a user, I want to test my notification preferences to ensure I am correctly set up to receive them as desired, allowing me to troubleshoot if necessary.

Given I have configured my notification settings, When I use the 'Test Notification' feature, Then I should receive a sample notification based on my current settings to confirm they are working as expected.

Reporting and Analytics

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Description

The Reporting and Analytics requirement provides users with detailed insights into task performance, accountability, and project timelines. This feature will include customizable reports that highlight individual and team contributions, deadlines met, and areas for improvement. By integrating these analytics into the Task Accountability Dashboard, managers can make data-driven decisions to enhance productivity and resource allocation, thereby increasing project efficiency and success rates.

Acceptance Criteria

User views the Task Accountability Dashboard to check the performance of team members on various tasks, aiming to understand individual contributions and identify areas where team members excel or need improvement.

Given a user is logged into the SolvEx platform, when they access the Task Accountability Dashboard, then they must be able to view a summary report that displays individual and team contributions, deadlines met, and areas for improvement, with the ability to customize the report filters by date and task status.

A project manager wants to generate a report on task completion for a specific project to analyze how well deadlines are being met and to identify any patterns in delays among team members.

Given a project manager is on the reporting page, when they select a specific project and choose to generate a report, then the report must accurately reflect all task completion statuses, clearly indicating tasks completed on time, overdue tasks, and the assigned team members for each task.

The management team is conducting a review meeting to assess project performance over the last quarter, and they need to present data-driven insights to back their discussions.

Given the management team is preparing for a review meeting, when they access the analytics section of the Task Accountability Dashboard, then they should be able to generate and export a visual report that summarizes task performance metrics, accountability scores, and overall project timelines for the last quarter, including any customizable metrics requested by the team.

A team member is assigned multiple tasks and wants to track their own progress against deadlines and contributions to the overall project outcome.

Given a team member is logged into their SolvEx account, when they view their personalized dashboard, then they must see an overview of their assigned tasks, including due dates, current statuses (not started, in progress, completed), and an indication of how their tasks contribute to the larger project goals.

A user wants to evaluate the effectiveness of the Task Accountability Dashboard by comparing anticipated versus actual task completion times.

Given a user has completed multiple tasks within a project, when they access the analytics for those tasks, then they must be able to see a comparison chart displaying anticipated completion dates versus actual completion dates for each task, offering insights into planning effectiveness.

An admin user needs to ensure that the analytics feature meets compliance standards for data privacy and security when displaying task performance reports.

Given an admin is reviewing the analytics feature, when they access the data privacy settings, then they must confirm that all user data displayed in reports is anonymized and complies with prevailing data protection regulations.

Team Accountability Metrics

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Description

The Team Accountability Metrics requirement aims to track and display individual and team accountability scores based on task ownership and completion rates. This feature will visualize accountability through charts and graphs, providing an immediate overview of team performance. By incorporating these metrics into the Task Accountability Dashboard, teams can celebrate successes and identify areas needing improvement, fostering a culture of ownership and responsibility within the team.

Acceptance Criteria

Team members are reviewing the Task Accountability Dashboard during a weekly project status meeting to assess their progress and identify accountability scores for individual tasks.

Given the Task Accountability Dashboard is displayed, When team members view the accountability metrics, Then they should see a visual representation of individual and team accountability scores for the current project period.

A project manager wants to identify team members who consistently miss deadlines, using the Team Accountability Metrics to hold them accountable for their tasks.

Given the accountability metrics are updated, When the project manager filters the data by the overdue tasks, Then the dashboard should display names and accountability scores of team members associated with those tasks.

At the end of a project phase, the team conducts a retrospective meeting to evaluate overall performance based on accountability metrics provided in the dashboard.

Given the project phase is completed, When the team accesses the accountability metrics, Then they should be able to see overall completion rates and any trends over time for individual and team performances.

During a team workshop focused on improving productivity, team members want to celebrate individuals with the highest accountability scores based on task completion.

Given the team is participating in a workshop, When they access the Task Accountability Dashboard, Then the display should highlight the top three individuals with the highest accountability scores.

A new team member accesses the Task Accountability Dashboard for the first time to understand their responsibilities and the team's performance.

Given the new team member logs into SolvEx, When they open the Task Accountability Dashboard, Then they should be able to view their assigned tasks along with associated accountability scores and team performance graphs.

The team lead is using the accountability metrics to prepare for an upcoming client presentation, showcasing task ownership and completion rates.

Given the accountability metrics are available, When the team lead generates a report for the client presentation, Then it must include visual graphs indicating task ownership and completion statistics with clear labels and dates.

Integration with Project Management Tools

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Description

The Integration with Project Management Tools requirement facilitates seamless connectivity with existing project management software (e.g., Trello, Asana). This integration allows users to view and manage tasks assigned in other platforms directly from the Task Accountability Dashboard, ensuring a holistic view of project progress across multiple tools. By streamlining workflows through this integration, teams can reduce redundancy and enhance collaboration, ultimately leading to smoother project execution.

Acceptance Criteria

User connects SolvEx to Trello to view and manage tasks from both platforms in one place.

Given the integration is set up, when a user navigates to the Task Accountability Dashboard, they should see a section displaying tasks from Trello alongside SolvEx tasks.

User updates the status of a Trello task from within the SolvEx dashboard.

Given a task is selected from Trello on the SolvEx Task Accountability Dashboard, when the user changes the status of the task, then the updated status should accurately reflect on Trello after refreshing the task list.

User assigns a new task within SolvEx that syncs to Asana.

Given the integration with Asana is established, when a user creates a new task in SolvEx, then this task should automatically appear in the user's Asana task list with correct details (title, due date, assigned user).

User wants to view progress on tasks assigned in both SolvEx and external tools.

Given the user is on the Task Accountability Dashboard, when they select 'View All Tasks', then they should see a consolidated view of tasks from both SolvEx and connected project management tools, along with their completion status.

User receives notifications for updates on integrated tasks.

Given that task updates occur in external tools, when a task is modified in Asana or Trello, then the user should receive a notification in SolvEx indicating the change.

User checks permissions for accessing project management tool integrations.

Given a user examines the integration settings, when they look at the permissions for accessing Trello and Asana, then they should see a clear indication of the current permissions granted.

User logs out of SolvEx and logs back in to verify integration settings persistence.

Given the user has set up integrations with Trello and Asana, when they log out and back in, then the integrations should still be enabled, and task views should remain consistent with prior settings.

Adaptive Workflow Visualization

Adaptive Workflow Visualization enables users to customize the views of their project timelines and tasks dynamically. This feature focuses on individual preferences, allowing users to toggle between various perspectives (e.g., Gantt chart, Kanban board) depending on the context, ensuring the most relevant information is always at their fingertips.

Requirements

Dynamic View Customization

"As a project manager, I want to customize my workflow views so that I can visualize project timelines and tasks in a way that best suits my management style, thereby enhancing my team's productivity and clarity."

Description

Dynamic View Customization allows users to personalize their project views by selecting between different visualization formats, such as Gantt charts or Kanban boards. This requirement enhances user experience by providing flexibility in how information is displayed, ensuring that users can quickly access the most relevant data for their specific context. Implementing this feature not only improves the usability of the platform but also caters to diverse working styles, facilitating better project management and oversight. Through this customization, users can visualize workflows more effectively, leading to improved productivity and decision-making.

Acceptance Criteria

User selects the Gantt chart view for their project to visualize task timelines and dependencies, enabling them to plan their work more effectively.

Given a user has access to the project, when they select the Gantt chart view, then the system should display tasks along a timeline with clearly marked dependencies and milestones.

A user switches from the Kanban board view to the Gantt chart; they expect the currently active tasks to remain highlighted in the new view for easy tracking.

Given a user is viewing the Kanban board, when they switch to the Gantt chart, then the currently active tasks should be highlighted and easily identifiable in the Gantt chart view.

A team member customizes their project view by saving their preferred layouts, including which tasks to display and the chosen visualization method.

Given a user makes changes to their project view, when they save their preferences, then the system should retain the selected visualization format and displayed tasks for future sessions.

An admin reviews user feedback on the different visualization formats to understand which formats enhance productivity more effectively.

Given an admin accesses user feedback analytics, when they view the data, then they should see comparative usage statistics and user ratings for Gantt chart vs Kanban board formats.

A user accesses Adaptive Workflow Visualization on a mobile device, seeking to switch between views comfortably for on-the-go project management.

Given a user is logged into SolvEx on a mobile device, when they attempt to toggle between Gantt chart and Kanban board views, then the transition should occur seamlessly without loss of data.

A user encounters difficulty customizing their view and seeks assistance, wanting to revert to the default view settings originally provided by SolvEx.

Given a user is at the customization screen, when they choose the option to revert to default settings, then the system should reset their view to the original layout without saving any custom configurations.

A team collaborates on project tasks, and each member customizes their views without interfering with others' settings, ensuring a personalized experience.

Given multiple users are accessing the same project, when one user modifies their visualization view, then it should not impact the views of other users simultaneously working on the project.

Real-Time Collaboration Tools

"As a team member, I want to discuss project updates and share feedback in real-time so that we can stay aligned and make quick decisions on our tasks."

Description

Real-Time Collaboration Tools are essential for enabling users to communicate and collaborate seamlessly within the platform. This requirement involves the integration of chat functions, comment threads on tasks, and live updates to project status. By implementing this functionality, SolvEx will foster a collaborative environment where users can discuss projects in real-time, collaborate on solutions, and receive instant feedback. These tools will ensure that team members remain aligned and focused, which is critical for maintaining momentum on projects and driving innovation.

Acceptance Criteria

Users can utilize the chat function to communicate in real-time while working on projects.

Given a user is logged into SolvEx, when they navigate to a project, then they should be able to see and access the chat function on the project dashboard.

Team members can comment on tasks within a project to provide feedback or ask questions.

Given a task is created within a project, when a user accesses the task's details, then they should be able to leave a comment and view existing comments from other team members.

Live updates reflect changes in project status and task progress in real time for all team members.

Given a task status is updated by any team member, when other team members view the project dashboard, then they should see the updated status of the task without needing to refresh the page.

Users receive notifications for new comments in the chat and on tasks they are assigned to.

Given a user is assigned to a task or a participant in a project chat, when a new comment is posted, then they should receive a notification alerting them of the new comment.

Users can toggle between different real-time collaboration tools without losing data or context.

Given a user is engaging in chat or commenting on tasks, when they switch to another collaboration tool (e.g., chat to task comments), then their place in the previous tool should be saved, allowing seamless transition.

The collaboration tools should be accessible on both desktop and mobile versions of SolvEx.

Given a user logs into SolvEx on either desktop or mobile, when they access a project, then the real-time collaboration tools should function identically across both platforms.

AI-Driven Insights Integration

"As a team leader, I want to receive AI-generated insights on our project's performance so that I can identify areas for improvement and optimize our tasks for better outcomes."

Description

AI-Driven Insights Integration enables the platform to provide users with personalized analytics based on their project data and activities. This requirement focuses on harnessing artificial intelligence to analyze user interactions and workflow performance, delivering actionable insights such as productivity trends, potential bottlenecks, and personalized recommendations for task management. By incorporating this feature, SolvEx will empower users to make more informed decisions while optimizing their workflows, thereby enhancing overall productivity and effectiveness in problem-solving.

Acceptance Criteria

AI-Driven Insights Integration for Personal Project Analytics

Given a user has active project data, when they access the analytics dashboard, then they should see personalized insights generated from their recent activities and project performance metrics.

Identifying Productivity Trends with AI Insights

Given a user has completed at least three tasks, when they view the productivity trends section, then they should receive graphical representations of their task completion rates over the last month.

Detecting Potential Bottlenecks in Workflow Using AI

Given a user is actively managing a project with multiple tasks, when they access the workflow insights, then they should receive alerts about tasks that are delayed based on historical data.

Recommending Task Management Strategies Personalized by AI

Given a user has a list of overdue tasks, when they consult AI recommendations, then they should receive tailored suggestions on how to prioritize and manage their task list effectively.

Analyzing User Interaction Patterns for Enhanced Recommendations

Given a user interacts with the platform daily, when they fetch analytics, then they should receive insights on their interaction patterns along with suggestions for optimizing their usage of SolvEx.

Integration of AI Insights in Adaptive Workflow Visualization

Given a user is visualizing their project tasks, when they toggle between views, then the AI should dynamically update the recommendations based on the selected view to enhance context relevance.

Providing Comparative Analytics Between Team Members

Given multiple team members are working on a shared project, when the user accesses the team performance report, then they should see comparative analytics showcasing individual contributions and productivity levels.

Task Prioritization Framework

"As a user, I want to prioritize my tasks based on urgency and importance so that I can focus on what matters most and meet my project deadlines."

Description

The Task Prioritization Framework is designed to help users effectively manage and prioritize tasks according to their deadlines and importance. This requirement involves developing a system that allows users to assign priority levels to tasks, categorize them based on project goals, and adjust their priority as needed. By implementing this framework, SolvEx will support users in managing their workloads more efficiently, ensuring that crucial tasks are highlighted and addressed promptly, ultimately leading to successful project outcomes.

Acceptance Criteria

User Reassigns Task Priority Based on Changing Deadlines

Given a user has access to the task list, when they adjust the deadline of a task, then they should be prompted to reassess its priority and see the task automatically ranked based on updated importance and urgency.

User Customizes Task Priority Levels

Given a user wants to manage their tasks, when they assign priority levels to tasks, then each task should reflect these levels visually on the adaptive workflow visualization based on user-defined criteria.

Team Reviews Task Priorities in a Project Meeting

Given a team is in a project review meeting, when they view the task list, then they should be able to filter tasks by priority and project goals, ensuring all tasks aligned with immediate focus are visible.

User Adjusts Task Priority in Kanban View

Given a user is viewing their tasks in a Kanban board, when they drag and drop a task to change its position, then the priority level should be updated automatically and reflected in the task's details.

User Syncs Priorities Across Devices

Given a user has assigned priorities to tasks via a web application, when they access the mobile application, then these priorities should be accessible and displayed accurately on the mobile interface without discrepancies.

User Receives Notifications for High-Priority Tasks

Given a user has set tasks with high priority, when the deadline approaches, then they should receive timely notifications reminding them of these tasks to ensure awareness and timely completion.

Enhanced Reporting Dashboard

"As a project manager, I want an enhanced reporting dashboard so that I can easily track project performance and make informed decisions based on real-time data."

Description

The Enhanced Reporting Dashboard will provide users with advanced metrics and visualization options to analyze their project performance comprehensively. This requirement involves integrating customizable reporting capabilities, allowing users to generate reports on key performance indicators, team productivity, and project progress. By implementing this dashboard, users will gain a clearer understanding of their workflows, enabling data-driven decisions that can enhance efficiency and project outcomes

Acceptance Criteria

User generates a report on project performance metrics using the Enhanced Reporting Dashboard.

Given a user is on the Enhanced Reporting Dashboard, when they select key performance indicators and choose the report generation option, then the system generates a report that accurately displays the selected metrics along with visual representations such as charts and graphs.

User customizes the Enhanced Reporting Dashboard layout to display relevant project data.

Given a user is on the Enhanced Reporting Dashboard, when they customize the layout by adding, removing, or rearranging reporting widgets, then the system saves and reflects these changes in their next login session without requiring them to reconfigure it.

User views team productivity metrics over a specific time period in the dashboard.

Given a user is using the Enhanced Reporting Dashboard, when they select a specific date range for viewing team productivity metrics, then the system updates the displayed data to reflect only the metrics for the selected period, accurately showcasing changes in productivity.

User exports a generated report from the Enhanced Reporting Dashboard to PDF format.

Given a user has successfully generated a report on the Enhanced Reporting Dashboard, when they choose the export option and select PDF format, then the system creates and downloads the report as a PDF file containing all selected metrics and visual formats without any loss of data.

User accesses historical project data and compares it with current project performance.

Given a user is utilizing the Enhanced Reporting Dashboard, when they select an option to compare historical project data against current metrics, then the system displays a clear comparison view that highlights differences and trends effectively and intuitively.

Mobile Accessibility Features

"As a user, I want to access and manage my projects on my mobile device so that I can stay productive even when I’m not at my desk."

Description

Mobile Accessibility Features ensure that users can access SolvEx from their mobile devices, maintaining productivity on-the-go. This requirement includes developing a responsive design and mobile-specific functionalities to allow users to view and manage tasks, communicate with team members, and review project status from their smartphones or tablets. With this feature, SolvEx will cater to users who require flexibility and the ability to work remotely, thus supporting a modern work environment that adapts to various user needs.

Acceptance Criteria

User accesses the SolvEx platform on a mobile device to view their project timelines while attending a remote team meeting.

Given a user has logged into SolvEx on a mobile device, when they navigate to the project timelines, then they should be able to view and scroll through all active tasks and timelines without any layout issues or lag.

User switches the project view from a Gantt chart to a Kanban board on their mobile device.

Given a user is in the project view on their mobile device, when they select the 'Kanban board' view option, then the project should render in the Kanban format accurately without any distortion or missing data.

User updates a task status from their mobile device during a client call.

Given a user is viewing tasks on their mobile device, when they update a task's status to 'In Progress', then the update should be successfully reflected in real-time across all users’ views immediately.

User receives a notification about a new task assigned while working on their mobile.

Given a user is logged into the mobile application, when a new task assignment is made, then the user should receive a push notification with the task details within 2 minutes of the assignment.

User communicates with a team member using the mobile chat functionality.

Given a user is in the chat interface on the mobile app, when they send a message to a team member, then the message should be delivered and displayed in the chat window within 1 second of sending.

Collaboration Pulse Tracker

The Collaboration Pulse Tracker integrates real-time collaboration metrics, showing how actively team members are engaged with tasks and deadlines. By providing insights into team participation and interaction levels, this feature fosters a collaborative environment and helps identify areas for improved communication or support.

Requirements

Real-time Engagement Metrics

"As a project manager, I want to see real-time engagement metrics for my team so that I can identify participation trends and address any issues promptly."

Description

The requirement entails the development of a real-time engagement metrics feature that tracks team members' interactions with tasks and deadlines within the Collaboration Pulse Tracker. This feature must collect data on task completions, comments, and time spent on tasks to provide insights into individual and team engagement levels. The data collected will be displayed through a user-friendly dashboard that highlights participation trends and allows project managers to identify areas needing attention. By offering transparent visibility into collaboration levels, this feature enhances accountability, encourages active participation, and helps leaders tailor their support for their teams effectively. Integration with existing analytics systems is required to ensure a seamless flow of information and improved decision-making capabilities.

Acceptance Criteria

User accessing the Collaboration Pulse Tracker to view real-time engagement metrics during a team meeting to assess participation levels.

Given that the user is in a team meeting, when they access the Collaboration Pulse Tracker, then they should see real-time updates on task completion rates, comments made, and time spent on tasks.

Project manager reviewing the dashboard of the Collaboration Pulse Tracker to identify areas of low engagement within the team.

Given that the project manager is on the dashboard of the Collaboration Pulse Tracker, when they review the engagement metrics, then they should see a clear visual indication of individual and team participation trends over time.

Team member checking their engagement metrics on the Collaboration Pulse Tracker to understand their own contributions to team tasks.

Given that the team member logs into the Collaboration Pulse Tracker, when they navigate to their personal engagement metrics, then they should see a breakdown of their task completions, comments, and time spent, compared against the team average.

Data from the Collaboration Pulse Tracker being integrated with an existing analytics system to streamline reporting for leadership.

Given that the real-time engagement metrics feature is built, when data is sent to the analytics system, then the analytics should reflect accurate task completions, comments, and engagement levels without discrepancies.

Admin configuring notification settings for team members based on engagement levels measured by the Collaboration Pulse Tracker.

Given that the admin sets up notification rules, when a team member's engagement drops below a defined threshold, then the system should automatically send a notification to that member to encourage participation.

Project manager utilizing the insights from the Collaboration Pulse Tracker to plan for a follow-up meeting to address engagement issues.

Given that the project manager has analyzed the engagement data, when they identify key team members with low activity, then they should be able to schedule a follow-up meeting specifically with those team members to discuss support options.

Participation Trends Visualization

"As a team member, I want to see visual representations of my participation trends so that I can self-assess my engagement and improve where needed."

Description

This requirement focuses on creating intuitive visualizations of participation trends over time. The feature will utilize graphs and charts to represent individual and group participation levels in a clear and easily digestible format. By aggregating historical interaction data, it empowers teams to reflect on their collaborative efforts and recognize patterns that may need alterations. The visualization will include filters for date ranges and team members to facilitate comprehensive analysis. This enhancement will improve strategic planning and foster a culture of continuous improvement within teams, ultimately driving better problem-solving capabilities.

Acceptance Criteria

User selects a date range and a specific team member to view their participation trends over the past month.

Given a user is on the participation trends visualization page, when they select a date range of one month and choose a team member from the dropdown menu, then the visualization displays the selected team member's participation metrics for that month in a graph format.

User needs to assess overall team participation trends for strategic planning purposes.

Given a user is viewing the participation trends visualization, when they select the 'All Team Members' option for the filter, then the visualization should display participation trends for the entire team with comparative metrics over the selected date range.

User wants to identify patterns in participation trends before and after a specific event (e.g., a team meeting).

Given a user has access to historical participation data, when they input a specific event date in the comparison filter, then the visualization highlights participation levels before and after the event date, allowing for immediate visual comparison.

User aims to download the participation trends data for further analysis.

Given a user is on the participation trends visualization, when they click on the 'Download' button, then the system should generate a CSV file containing the current visualization data, including date ranges, member participation rates, and filters applied.

User wants to view participation trends in different graphical formats.

Given a user is on the participation trends visualization page, when they toggle between graph formats (e.g., bar chart, line chart, pie chart), then the visualization updates in real-time to display the selected graph format, maintaining the same data filters applied.

User is accessing the participation trends on a mobile device to check for quick insights.

Given a user accesses the participation trends on a mobile device, when they are on the visualization page, then the layout adjusts responsively, ensuring that all graphs and charts are clearly visible and navigable on the mobile interface, without losing data integrity.

Automated Participation Alerts

"As a project manager, I want to receive alerts when team engagement falls below a certain level so that I can take action to re-engage my team."

Description

The requirement includes developing an automated alert system that notifies team members and project managers when engagement levels drop below a predefined threshold. Alerts will be customizable based on user preferences, allowing both proactive monitoring and reactive responses to potential collaboration gaps. Integration with user calendar and notification systems will ensure that alerts do not disrupt workflow while still communicating essential information. This capability will empower teams to intervene early, leading to enhanced collaboration and productivity in ongoing tasks.

Acceptance Criteria

Automated Participation Alerts Functionality for Project Teams

Given that an engagement level drops below the predefined threshold, when the timing criteria are met, then the automated alert system will send notifications to all relevant team members and project managers within 5 minutes.

User Customization of Alert Preferences

Given that a user has access to collaboration metrics, when they choose to customize their alert preferences, then the system will successfully save and apply these preferences without causing any disruptions to their workflow.

Integration with User Calendars for Notification Management

Given that a user has linked their calendar with the SolvEx platform, when an automated alert is triggered, then the alert will be integrated into their calendar as a non-intrusive reminder, respecting their existing schedule.

Measuring Reduction in Engagement Levels

Given that the Collaboration Pulse Tracker provides real-time metrics, when engagement levels drop below the threshold, then the system will flag this event and prepare for automated alert triggering.

Response Time for Alerts

Given an alert is sent out due to low engagement, when team members receive this alert, then they must acknowledge receipt of the alert within 10 minutes to ensure communication effectiveness.

Effectiveness of Alerts in Improving Participation

Given that alerts have been triggered, when a follow-up survey is conducted, then at least 70% of team members should report that they felt the alerts were effective in improving their engagement levels with tasks.

Feedback Loop for Continuous Improvement

Given that team members have received alerts, when they provide feedback on the alert system, then this feedback is collected and analyzed quarterly to inform possible enhancements to the alert mechanisms.

Task Interaction Insights

"As a team leader, I want to gather insights on how my team interacts with tasks so that I can identify obstacles and streamline our workflows."

Description

This requirement aims to provide insights into how team members interact with specific tasks, including time spent, comments made, and modifications done. The feature will allow users to drill down into task metrics, offering a clear understanding of engagement at the task level. It will support filtering by task type, individual, and other parameters to analyze productivity effectively. By offering analytics tied to specific tasks, teams can identify bottlenecks and areas for improvement, fostering a data-driven approach to task management and collaboration.

Acceptance Criteria

Team member views task interaction insights for a specific task to evaluate engagement levels and productivity.

Given a user navigates to the task interaction insights page, When they select a specific task, Then they should see metrics for time spent, comments made, and modifications done by each team member.

A project manager filters task interaction insights by individual team member to assess their engagement in a project.

Given a project manager is on the task interaction insights page, When they apply a filter for a specific team member, Then the metrics displayed should only include data related to that individual’s interactions with tasks.

A team leader identifies bottlenecks by analyzing task interaction insights across multiple tasks.

Given a team leader is on the task interaction insights page, When they view metrics for all tasks within a project, Then they should be able to identify tasks with the least engagement or highest modification rates.

A user wants to compare task interaction metrics between two different tasks to determine which task has higher engagement.

Given a user selects two different tasks to compare, When they access the task interaction insights, Then they should see a side-by-side comparison of metrics, including time spent, comments, and modifications for both tasks.

A user drills down into task metrics for a specific task type to understand overall engagement trends.

Given a user is on the task interaction insights page, When they filter the insights by task type, Then they should see aggregated metrics relevant to that task type across all related tasks.

A user wants to view task interaction insights over a specific time frame to analyze historical data.

Given a user is on the task interaction insights page, When they select a date range for analysis, Then the displayed metrics should reflect only the interactions that occurred within that selected time frame.

A user receives notifications for tasks with low interaction metrics to prompt team engagement.

Given the system monitors task interaction metrics, When a task is identified with low interaction levels, Then the user should receive an automated notification regarding the task's engagement status.

Custom Reporting Options

"As a team administrator, I want to create customizable reports on team engagement so that I can present findings to stakeholders and improve our strategies based on data."

Description

The requirement involves building custom reporting options that allow users to generate tailored reports based on their needs, leveraging the data collected by the Collaboration Pulse Tracker. Users can select specific metrics, date ranges, and team members to create bespoke reports that highlight engagement and participation levels. The reporting tool will facilitate exporting reports in various formats (e.g., PDF, Excel) for broader sharing and utilization within and outside the team. Custom reporting enhances the capacity for analysis and assists in strategic decision-making processes.

Acceptance Criteria

User creates a custom report selecting specific metrics and date ranges from the Collaboration Pulse Tracker data.

Given that the user selects specific metrics and a date range, when the user generates the report, then the system should reflect the selected criteria in the generated report.

User exports a custom report in PDF format.

Given that the custom report has been generated, when the user selects the PDF export option, then the system should create a downloadable PDF file that accurately reflects the report's contents.

User views the engagement levels of selected team members in a custom report.

Given that the user has selected specific team members for the custom report, when the report is generated, then the report should display engagement levels for only those selected members.

User receives an error when attempting to generate a report with invalid date ranges.

Given that the user inputs an invalid date range for the report, when the user tries to generate the report, then the system should display an appropriate error message indicating the date range is invalid.

User filters report metrics to show only 'high engagement' levels.

Given that the user applies a filter for 'high engagement' metrics, when the report is generated, then the system should display only data points that meet this 'high engagement' criteria.

User changes report parameters and successfully regenerates the report.

Given that the user updates any parameters of the custom report, when they regenerate the report, then the system should reflect the changes accurately in the newly generated report.

User accesses a help feature related to generating custom reports.

Given that the user is on the custom reporting interface, when they click on the help icon, then the system should display relevant guidance and tips for generating custom reports.

Progress Prediction Model

The Progress Prediction Model uses historical data and real-time inputs to forecast project completion dates based on current progress. This predictive model allows teams to set realistic expectations and make informed decisions, ultimately enhancing strategy planning and resource allocation.

Requirements

Data Input Integration

"As a project manager, I want to integrate my team's project management tools with the Progress Prediction Model so that I can automatically feed historical data and real-time updates into the model to enhance our project forecasts."

Description

The Data Input Integration requirement focuses on ensuring seamless connectivity between various data sources and the Progress Prediction Model. This integration will allow the model to pull in historical data, as well as real-time progress metrics, which are essential for accurate predictions. By establishing a robust data pipeline, users can expect to receive timely updates and more precise forecasting, which will be pivotal for teams looking to optimize their plans and resources. The implementation will involve mapping and configuring data retrieval processes while ensuring compatibility with diverse data formats. This capability not only enhances prediction accuracy but also aligns with the goal of making informed decisions based on comprehensive datasets.

Acceptance Criteria

Data Retrieval for Progress Predictions

Given that the user has configured the data input sources, when the system attempts to retrieve historical data and real-time metrics, then it should successfully pull data without errors and reflect this in the Progress Prediction Model.

Data Format Compatibility

Given that the user provides data in various formats, when the Data Input Integration attempts to ingest this data, then it should accept all specified formats including CSV, JSON, and XML without data loss or corruption.

Real-Time Progress Metrics Synchronization

Given that real-time progress metrics are available, when the system polls for updates every 15 minutes, then the Progress Prediction Model should reflect the latest data accurately and in real-time.

Error Handling for Data Gaps

Given that there may be interruptions or gaps in data input, when the Data Input Integration encounters missing data points, then it should log these incidents and provide alerts to users without crashing the system.

Timeliness of Predictions

Given that data has been successfully integrated, when the user requests a progress prediction, then the system should generate and display the prediction within 5 seconds for optimal user experience.

User Access to Prediction Insights

Given that predictions are generated, when a user accesses the Prediction Model, then they should be able to view a detailed report including historical trends and forecasted completion dates presented clearly.

Predictive Analytics Dashboard

"As a team leader, I want to access a Predictive Analytics Dashboard that visualizes the project's progress and predicted completion dates, so that I can communicate effectively with stakeholders and manage expectations."

Description

The Predictive Analytics Dashboard requirement centers on developing an intuitive interface that visually represents the predictions from the Progress Prediction Model. This dashboard will include charts, graphs, and metrics that allow team members to easily grasp project timelines, potential risks, and progress towards milestones. By having a user-friendly visual representation of project data, users can quickly identify trends and make data-driven decisions. The dashboard will be customizable, allowing users to filter and sort data according to their specific needs, ultimately improving engagement and strategic planning. Integration with existing business intelligence tools will be a vital part of the implementation.

Acceptance Criteria

Visualization of Project Timelines on the Dashboard

Given a user is logged into the Predictive Analytics Dashboard, when they view the project timelines section, then they should see a clear visual representation of all current projects, including start dates, end dates, and progress percentages represented in a Gantt chart format.

Integration with Business Intelligence Tools

Given the Predictive Analytics Dashboard is under development, when the dashboard is integrated with existing business intelligence tools, then the data from those tools should be accurately reflected in the dashboard without data loss or discrepancies in real-time.

Custom Filtering and Sorting of Data

Given a user is accessing the Predictive Analytics Dashboard, when they utilize the filtering options to customize data views, then the dashboard should display updated metrics and visualizations that reflect the specified filters applied by the user instantly.

User Engagement with Project Risk Indicators

Given a team member is analyzing potential risks on the Predictive Analytics Dashboard, when they hover over or click on risk indicators within the visualizations, then detailed information about these risks should be displayed, including descriptions and potential impact assessments.

Updated Metrics Display on Dashboard

Given the Predictive Analytics Dashboard is displaying metrics, when a user refreshes the page or accesses a new project, then the latest metrics must be accurately displayed, reflecting the most current data available from the Progress Prediction Model.

Responsive Design for Mobile Use

Given a user accesses the Predictive Analytics Dashboard on a mobile device, when they resize their screen, then the dashboard layout should automatically adjust to provide an optimal viewing experience without losing functionality or data clarity.

User Authentication and Access Control

Given a user attempts to access the Predictive Analytics Dashboard, when they provide their credentials, then the system should authenticate the user and grant access based on their role-defined permissions, preventing unauthorized access to sensitive data.

Automated Alert System

"As a project member, I want to receive automated alerts for changes in project timelines, so that I can stay informed and promptly respond to any potential issues."

Description

The Automated Alert System requirement pertains to creating a notification mechanism that informs users of significant changes or updates in project predictions. By leveraging thresholds set by users, the system will proactively send alerts via email or in-app notifications regarding potential delays, progress milestones, or shifts in completion dates. This feature is designed to keep all team members informed and engaged while ensuring that timely adjustments in strategy can be made when necessary. The implementation will focus on user-defined settings, allowing for personalized alert configurations based on project significance and urgency.

Acceptance Criteria

User-defined thresholds for alerts setup and notification triggers.

Given a user is in the alert settings interface, when they set a threshold for a project completion date change, then the system should allow them to save this threshold and confirm with a success message.

Automated email notifications for significant project updates.

Given a project has significant updates based on user-defined thresholds, when the updates occur, then the system should automatically send an email notification to all relevant users.

In-app notifications for progress milestones.

Given a user is working on a project, when a progress milestone is reached, then the system should display an in-app notification to inform the user of this achievement.

User customization of alert types for different project scenarios.

Given a user is in the alert settings interface, when they define the type of alerts they wish to receive (e.g., delays, milestones), then the system should allow them to save and customize these settings accordingly.

System responsiveness to real-time project input changes.

Given the project input data is updated in real-time, when a significant change is detected, then the system should trigger a notification according to the predefined user thresholds.

Confirmation of alert delivery preferences (email vs. in-app).

Given a user is setting their notification preferences, when they select their preferred delivery method (email or in-app), then the system should save this preference and confirm with a success message.

Reporting functionality for alert history and effectiveness.

Given the system has sent alerts in the past, when a user requests to view alert history, then the system should provide a comprehensive report detailing past alerts, their triggers, and delivery success rates.

Scenario Analysis Tool

"As a strategic planner, I want to use a Scenario Analysis Tool that allows me to model various project scenarios so that I can anticipate the impact of different decisions on project timelines."

Description

The Scenario Analysis Tool requirement is aimed at providing users the ability to simulate different project scenarios and their possible outcomes based on adjustable variables such as team availability, budget changes, or task prioritization. This tool will allow teams to not only see predicted outcomes but also understand the implications and trade-offs of their decisions. It will encourage proactive strategic planning and risk management by providing insight into how changes can affect project timelines. The implementation will include building a user-friendly interface that facilitates easy adjustments and showcases the results in clear visual formats.

Acceptance Criteria

User adjusts team availability to simulate project timeline impacts.

Given a user accesses the Scenario Analysis Tool, when they adjust team availability, then the tool should dynamically update the projected completion dates accordingly, showing changes visually on the timeline chart.

User modifies budget parameters to identify impacts on project outcomes.

Given a user navigates to the budget adjustment section of the Scenario Analysis Tool, when they input different budget amounts, then the tool should display updated predicted outcomes, including task completion dates and resource allocation changes, in real-time.

User prioritizes tasks to assess the effect on project delivery dates.

Given a user selects the task prioritization feature within the Scenario Analysis Tool, when they reorder tasks based on urgency, then the system should reflect these changes in the predicted project timeline and highlight any risks or delays in completion.

User explores various scenario combinations to evaluate strategic options.

Given a user is working in the Scenario Analysis Tool, when they save multiple scenario combinations, then the tool should allow them to compare these scenarios side by side, showcasing key performance indicators and outcomes for each.

User accesses visual representations of scenario outcomes for effective decision-making.

Given a user utilizes the Scenario Analysis Tool, when they run a simulation, then the visuals (charts and graphs) presented should clearly depict the outcomes of different scenarios, making it easy for users to interpret data and make decisions.

User Feedback Loop

"As a user of the Progress Prediction Model, I want to provide feedback on prediction accuracy so that the model can be improved over time based on actual project outcomes."

Description

The User Feedback Loop requirement focuses on integrating methods for users to provide feedback on the accuracy of the predictions made by the Progress Prediction Model. This feedback will be invaluable for continuous improvement of the model and will prioritize a user-centric approach in its development. By regularly collecting and analyzing user insights, the development team can make necessary adjustments and enhancements that better align the model's predictions with actual outcomes. Implementation will involve creating a user-friendly interface for feedback, coupled with analytic tools to assess the feedback received effectively.

Acceptance Criteria

User submits feedback on the accuracy of the project completion date predictions after using the Progress Prediction Model for two weeks.

Given a user accesses the feedback interface, when they submit their feedback, then the feedback should be recorded in the system and confirmed with a success message.

User views the feedback interface after submitting their feedback on the model's predictions.

Given a user has submitted feedback, when they revisit the feedback interface, then they should see a confirmation of their previous submission along with metrics reflecting the aggregate feedback from other users.

Admin reviews feedback received from users to identify trends and areas for improvement in the Progress Prediction Model.

Given an admin accesses the feedback analytics dashboard, when they select a specific time range, then they should see a summary of user feedback trends, categorized by sentiment of the feedback.

User provides feedback on the prediction model regarding a specific project during a project meeting.

Given a user is in a project meeting, when they provide verbal feedback about prediction accuracy and follow up with written feedback via the app, then both should be captured and time-stamped accurately in the feedback system.

Users can edit their previous feedback if they realize their initial assessment was incorrect.

Given a user accesses their submitted feedback, when they choose to edit their feedback, then the system should allow them to modify their input and save the changes successfully, updating the original record.

Admin tracks the frequency of feedback submissions to measure user engagement with the Progress Prediction Model.

Given an admin views the feedback submission logs, when they apply filters for the past month, then they should see a report detailing the number of feedback submissions by users and average response times.

Users receive notifications to remind them to submit feedback on the Progress Prediction Model after certain milestones have been reached.

Given a milestone is reached in the project using the prediction model, when the notification system triggers, then users should receive a notification prompt to provide feedback directly to the feedback interface.

Intelligent Task Sequencer

This feature employs advanced algorithms to not only prioritize tasks but also intelligently suggest their optimal order based on deadlines, dependencies, and ongoing team dynamics. By ensuring that tasks are sequenced effectively, users can enhance their workflow efficiency, minimize disruptions, and focus on high-impact activities.

Requirements

Dynamic Task Prioritization

"As a project manager, I want to automatically prioritize tasks based on their deadlines and dependencies so that my team can focus on the most critical work without having to manually evaluate task order."

Description

This requirement involves implementing a system that analyzes user inputs, deadlines, and task dependencies to dynamically prioritize tasks. By utilizing advanced algorithms, the system ensures that the most critical tasks are brought to the forefront, enabling teams to focus on high-impact activities and meet deadlines efficiently. This functionality will enhance user productivity and significantly reduce the cognitive load of task management, thereby streamlining workflows and optimizing outcomes.

Acceptance Criteria

Dynamic Task Prioritization during a project deadline crunch for a marketing team planning a product launch.

Given a marketing team is working on a product launch, when they input tasks with varying deadlines and dependencies, then the system should dynamically prioritize tasks in order of urgency and importance, ensuring critical tasks are highlighted first.

A software development team adjusting priorities after receiving new project requirements mid-sprint.

Given a software development team has tasks listed in the system, when new project requirements are added with associated deadlines, then the system should reassess and reorder the existing tasks accordingly, reflecting the highest priority tasks at the top of the list.

An individual user managing personal tasks with overlapping deadlines in a productivity app.

Given a user is managing personal tasks in the application, when they enter tasks with overlapping deadlines and dependencies, then the system should present a visual representation of task prioritization, indicating which tasks to focus on first for effective time management.

A project manager reviewing task prioritization at a weekly team meeting.

Given a project manager is preparing for a weekly team meeting, when they review the task list generated by the system, then the system should provide clear justification for task prioritization based on deadlines, dependencies, and team input, ensuring transparency in decision-making.

Multiple team members collaborating on interdependent tasks for a research project.

Given multiple team members are assigned to interdependent tasks, when activity updates are made to tasks, then the system should automatically adjust the prioritization of tasks based on completed and overdue tasks, keeping team members informed of any changes.

Real-time Team Dynamics Integration

"As a team member, I want the task management system to adapt based on my availability and team interactions so that I can trust the task order to reflect our current capacity and collaboration."

Description

This requirement aims to incorporate real-time updates of team collaboration and dynamics into the task sequencing algorithm. By considering not only deadlines and dependencies but also team member availability and ongoing communication, the Intelligent Task Sequencer can recommend the best task order that aligns with current team conditions. This will lead to a more adaptive workflow, allowing users to adjust priorities as situations change, ultimately enhancing team efficacy and responsiveness.

Acceptance Criteria

Task Prioritization Based on Real-time Team Dynamics

Given that team member A is on leave and member B is currently occupied with a high-priority task, when I check the task list, then the Intelligent Task Sequencer should prioritize tasks that can be handled by team member C and suggest a sequence that avoids assigning new tasks to member B until they are available.

Dynamic Adjustment of Task Order During Meetings

Given that a team member provides an update during a meeting that alters the status of a task, when the Intelligent Task Sequencer receives this real-time update, then it should automatically re-evaluate and adjust the task sequence based on the new information.

Real-time Collaboration Impact on Task Sequencing

Given that multiple team members are communicating about project updates in real-time, when a new dependency or priority emerges from their discussion, then the sequencer should incorporate this dynamic input to reorder the tasks accordingly.

Notification of Changes in Task Order

Given that the Intelligent Task Sequencer updates the task order based on real-time dynamics, when the task order changes, then all affected team members should receive notifications about the updates via the platform's messaging system.

Integration With Team Availability Calendars

Given that team's availability is integrated with the Intelligent Task Sequencer, when a team member's availability changes, then tasks assigned to that member should be reassessed and recommendations for alternative assignees or sequencing should be provided.

End-user Feedback on Task Recommendations

Given that the Intelligent Task Sequencer has suggested a new task order based on real-time updates, when the user reviews the recommendations, then they should have the option to provide feedback indicating if the suggestions are relevant and effective, which will inform future algorithm adjustments.

Testing the Impact of Historical Team Dynamics on Sequencing

Given that historical data on team dynamics and task completion is available, when the Intelligent Task Sequencer uses this data to inform current task prioritization, then the effectiveness of the sequencing should be measured in terms of task completion rate and team satisfaction post-implementation.

User-Centric Task Visualization

"As a user, I want to see a clear visual representation of my task order with explanations so that I can easily understand the reasoning behind the sequence and make adjustments if needed."

Description

This requirement focuses on developing an intuitive visualization interface that showcases the sequenced tasks in an easy-to-understand format. Users should be able to see not only their upcoming tasks but also the rationale behind the order suggested by the Intelligent Task Sequencer. This will provide clarity and enhance user confidence in the system, enabling better planning and execution of tasks and further bridging the gap between AI-driven suggestions and human understanding.

Acceptance Criteria

Task Visualization Display for Upcoming Tasks

Given the user is logged into SolvEx, when they navigate to the 'Task Visualization' section, then they should see a clear list of their upcoming tasks ordered by the Intelligent Task Sequencer.

Rationale Explanation for Task Order

Given the user views their sequenced tasks, when they click on any task, then they should see a pop-up or details that explain the rationale behind its position in the order.

Real-time Updates in Task Sequencing

Given ongoing changes in task dynamics (like new task additions or deadline changes), when the changes are made, then the task visualization should update in real-time to reflect the new order intelligently.

User Feedback Mechanism on Task Suggestions

Given the user interacts with the task visualization, when they disagree with a suggested task order, then they should be able to provide feedback, which is captured and logged for review.

Mobile Responsiveness of Task Visualization

Given the user accesses SolvEx from a mobile device, when they navigate to the 'Task Visualization' section, then the layout should adapt to fit the screen size while maintaining clarity and usability.

Feedback Loop for Task Adjustment

"As a user, I want to give feedback on task sequencing suggestions so that the system can improve and better meet my specific workflow needs in the future."

Description

This requirement proposes the creation of a feedback mechanism whereby users can provide input on the task sequencing outcomes. This feedback will be utilized to refine the algorithms and improve the suggestions made by the Intelligent Task Sequencer over time. This iterative process encourages user engagement, provides valuable insights into the practical usability of the feature, and ultimately leads to a more tailored and effective task management experience.

Acceptance Criteria

User submits feedback on the task sequencing outcomes after using the Intelligent Task Sequencer for a week.

Given a user who has utilized the Intelligent Task Sequencer for six days, when they submit feedback through the provided interface, then the feedback is recorded successfully and triggers the feedback loop for processing.

System processes user feedback and refines task sequencing algorithms based on the collected data.

Given that user feedback has been collected, when the system processes this feedback weekly, then it successfully updates the task sequencing algorithms to improve their effectiveness based on the insights gathered.

Users receive prompt notifications after task sequencing algorithms are refined from their feedback.

Given that the algorithms have been refined, when a user logs into the application, then they receive a notification summarizing the changes made from their feedback and how it affects their task sequences.

User evaluates the improved task recommendations after algorithm refinement.

Given that task sequencing algorithms have been updated, when a user views their task list, then the suggested tasks are reordered according to the new algorithm, and the user can provide subsequent feedback.

Historical feedback data is analyzed for continuous improvement of task sequencing.

Given that user feedback has been logged over time, when an administrator reviews the historical data, then they can analyze trends and insights to guide further improvements to the Intelligent Task Sequencer.

Admins monitor the effectiveness of the feedback loop process.

Given that the feedback loop has been active for two months, when administrators evaluate the impact on user satisfaction and task completion rates, then they find a minimum of 20% improvement in task efficiency as a result of the adjustments made based on user feedback.

Cross-Platform Synchronization

"As a remote worker, I want my tasks to synchronize across all my devices so that I can stay updated no matter where I am or what device I am using."

Description

This requirement entails ensuring that the Intelligent Task Sequencer is fully integrated across all platforms where SolvEx operates. Users must be able to access their tasks and receive updates regardless of whether they are using a web application, mobile app, or desktop application. Seamless synchronization will ensure that users have consistent and up-to-date task information, fostering a more cohesive and collaborative environment, and preventing the risk of miscommunication across different platforms.

Acceptance Criteria

User accesses their tasks using the mobile app while in a meeting and expects to see the latest updates made on the web application.

Given the user is logged into the mobile app, when they navigate to the task list, then all tasks should reflect the most recent changes made on the web application within the last 5 minutes.

A team member updates a task deadline on the desktop application and another member must see this change in real-time on the web application.

Given a task deadline is updated in the desktop application, when the change is saved, then the web application should show the updated deadline within 10 seconds.

A user wants to check their tasks on different devices throughout the day without encountering discrepancies in task status.

Given the user has tasks with various statuses, when they access their task list on any device, then the statuses should match across all platforms in real-time.

A project manager uses the web application to prioritize tasks and expects those priorities to reflect immediately on the mobile app for team members.

Given that a task’s priority is changed on the web application, when team members access the mobile app, then they should see the updated priority without delays.

Users expect to receive notifications on their mobile app for any changes made to tasks they are assigned, regardless of the platform where the change occurred.

Given a task assigned to the user is modified, when the change occurs on any platform, then the user should receive a notification on the mobile app within 1 minute.

A user works on the desktop app and adds a new task, wanting that task to immediately appear on their mobile app.

Given a new task is added on the desktop app, when the user opens the mobile app, then the newly added task should be visible in the task list without requiring manual refresh.

Advanced Analytics for Task Performance

"As a manager, I want to access reports on task completion rates and efficiency so that I can identify bottlenecks and optimize team performance effectively."

Description

This requirement involves adding analytical capabilities to assess the effectiveness of the task sequencing over time. By analyzing completed tasks, user feedback, and time taken for task completion, the system can generate insights and reports that will help in identifying patterns, providing recommendations for improvement, and enhancing the overall user experience. This analytical aspect will allow managers and users to make informed adjustments to their workflows based on empirical data.

Acceptance Criteria

User accesses the Advanced Analytics feature to review the effectiveness of their recently completed tasks after a sprint.

Given the user has completed tasks, when they navigate to the Advanced Analytics section, then a report should be generated showing the time taken for each task, user feedback ratings, and recommended adjustments based on identified patterns.

Manager reviews the analytics report generated by the Advanced Analytics feature to assess team performance over the last month.

Given the manager is viewing the performance analytics, when they filter the report by date and team member, then the report should accurately reflect the selected parameters and display the average time per task, completion rates, and suggested task priorities.

User provides feedback on the effectiveness of the task sequencing after using the Advanced Analytics insights for a week.

Given the user has implemented recommendations from the Advanced Analytics insights, when they submit feedback through the provided interface, then the system should confirm the submission and prompt the user to rate their satisfaction with the changes on a scale of 1 to 5.

Team lead analyzes trends in task performance data over multiple sprints to improve overall workflow.

Given the user is in the analytics dashboard, when they request a trend report over the last three sprints, then the system should display a visual graph showing task completion trends, average completion times, and dependency impacts.

User applies insights from analytics to adjust their personal task list on the platform.

Given the user has identified tasks to prioritize based on the analytics report, when they adjust their task list accordingly, then the personal task management system should reflect these changes and show updated deadlines based on new priorities.

Stakeholder wants to evaluate the overall impact of the Advanced Analytics feature on task performance metrics.

Given the stakeholder looks for performance metrics, when they access the overall usage statistics of the Advanced Analytics tool, then they should see data reflecting the percentage of users utilizing the feature and the median improvement in task completion times post-implementation.

Deadline Tracker

The Deadline Tracker integrates with existing calendars and project timelines to monitor approaching deadlines, automatically adjusting task priorities based on urgency. This feature keeps users informed and proactive, reducing last-minute rushes and enabling smoother project execution, thereby enhancing overall productivity.

Requirements

Calendar Integration

"As a project manager, I want the Deadline Tracker to sync with my calendar so that I can see all my deadlines alongside my scheduled meetings and personal appointments."

Description

The Calendar Integration requirement facilitates seamless synchronization of the Deadline Tracker with users' existing calendar applications (like Google Calendar, Outlook, etc.). It ensures that all deadlines, reminders, and task events are updated in real-time, allowing users to view their tasks alongside personal and professional commitments. This integration minimizes the chances of double-booking and enhances time management by providing users with a holistic view of their schedule. By connecting with various calendar platforms, the Deadline Tracker becomes a central hub for managing time-sensitive tasks, significantly improving productivity and reducing the risk of missed deadlines.

Acceptance Criteria

User connects their Google Calendar to the Deadline Tracker for the first time.

Given the user has a Google Calendar account, when they authorize the integration, then all upcoming deadlines from the Deadline Tracker appear in their Google Calendar within 5 seconds.

User views their Deadline Tracker with integrated calendar data displayed.

Given the user has successfully integrated their calendar, when they open the Deadline Tracker dashboard, then they can see all tasks and deadlines alongside their personal calendar events without any conflicts.

User updates a task's deadline in the Deadline Tracker.

Given the user changes a task's deadline in the Deadline Tracker, when they save the changes, then the new deadline is reflected in their integrated calendar within 5 seconds.

User adds a task with a deadline that overlaps with an existing calendar event.

Given the user adds a new task to the Deadline Tracker, when the deadline overlaps with a calendar event, then the system alerts the user about the conflict before finalizing the addition.

User removes a deadline from the Deadline Tracker.

Given the user deletes a task with an associated deadline, when the deletion is confirmed, then the corresponding deadline is removed from the integrated calendar within 5 seconds.

User receives notifications for upcoming deadlines from the Deadline Tracker.

Given the user has set up notifications, when a deadline is 24 hours away, then the user receives a reminder notification both in the Deadline Tracker and on their integrated calendar.

User switches from one calendar platform to another (e.g., from Google Calendar to Outlook).

Given the user disconnects their Google Calendar and connects their Outlook calendar, when they access the Deadline Tracker, then all deadlines are accurately synced to the new calendar platform without any data loss.

Priority Adjustment Algorithm

"As a team member, I want the Deadline Tracker to automatically adjust my task priorities based on approaching deadlines so that I can focus on what needs to be done first."

Description

The Priority Adjustment Algorithm is designed to automatically recalibrate task priorities based on the urgency of approaching deadlines. This algorithm will analyze task parameters such as due dates, project phases, and workload distribution to intelligently adjust priorities in real-time. The implementation of this feature ensures that users are always focusing on the most critical tasks first, thereby streamlining workflow and reducing stress during peak execution periods. By utilizing this algorithm, teams can enhance their efficiency, allowing them to respond swiftly to changing project dynamics while maintaining high productivity levels.

Acceptance Criteria

User receives a notification about an approaching deadline for a critical task.

Given a task due in 24 hours, When the system checks task priorities, Then the task is adjusted to high priority, and a notification is sent to the user.

User edits a task's due date and monitors priority adjustment.

Given a task with an original due date of 3 days, When the due date is changed to 1 day, Then the task priority automatically updates to high immediately after saving the changes.

User views a dashboard to see the updated priority list of tasks.

Given a user has logged into the dashboard, When the user views the task list, Then tasks should be displayed in descending order based on their adjusted priority levels.

The algorithm adjusts priorities based on multiple tasks with varying deadlines.

Given multiple tasks with different due dates, When the system analyzes tasks, Then it recalibrates the priorities accurately reflecting the urgency of each task, with the nearest due tasks at the top.

User experiences a peak productivity period and relies on the algorithm to manage workload.

Given a user is working on multiple tasks, When the user faces a peak work period, Then the algorithm adjusts priorities in real-time based on changes in due dates and workload to ensure critical tasks are addressed first.

A manager reviews team members' task priorities during a project stand-up meeting.

Given the manager is reviewing tasks in a meeting, When the manager accesses the team’s task list, Then the tasks should reflect current priorities adjusted by the algorithm in real-time during the discussion.

System integration with external calendar events to adjust task priorities.

Given a user has linked their external calendar, When events with deadlines are added, Then the system adjusts task priorities based on these events and sends alerts to users.

Deadline Notifications

"As a user, I want to receive notifications about my approaching deadlines so that I can manage my time effectively and ensure that I meet my project goals."

Description

The Deadline Notifications requirement establishes a robust alert system that notifies users of upcoming deadlines and adjustments to task priorities. Users will receive customizable notifications via email, SMS, or within the application based on their preferences. This proactive feature aids in reinforcing time sensitivity for tasks, allowing users to take necessary actions well in advance of deadlines. By encouraging timely responses and awareness, Deadline Notifications play a critical role in preventing last-minute rushes and maintaining sustained productivity throughout project timelines.

Acceptance Criteria

User receives a deadline notification via email when a task is due in 24 hours.

Given a user has set their notification preference to email, when a task is approaching its deadline in 24 hours, then the user should receive an email notification including the task details and urgency level.

User can customize their notification settings for email, SMS, or in-app alerts for upcoming deadlines.

Given a user is in their notification settings, when they choose a preferred method of notification and save the changes, then the system should successfully update their preferences without errors.

User receives an SMS notification for an urgent task due in 1 hour.

Given a user has opted for SMS notifications for urgent tasks, when a task is due in 1 hour, then the user should receive an SMS notification that includes task details and urgency information.

System automatically adjusts task priority based on the approaching deadline and notifies the user accordingly.

Given a user has tasks assigned in a project, when a task deadline approaches and priority is adjusted, then the user should receive a notification reflecting the new priority status of the task.

User can view a history of all deadline notifications received in the application.

Given a user has received deadline notifications, when they navigate to the notification history page, then they should see a list of all past notifications including dates and task details.

User can test notification delivery to ensure they receive alerts as set in preferences.

Given a user is on the notification settings page, when they click the 'Test Notification' button, then they should receive a sample notification in their chosen method (email/SMS/app) to verify settings are correct.

Task Status Updates

"As a team member, I want to update the status of my tasks within the Deadline Tracker so that my manager and peers can see my progress and make informed decisions."

Description

Task Status Updates enables users to provide real-time updates on their task progress directly within the Deadline Tracker. This feature empowers team members to communicate their status on assigned tasks, facilitating transparency and accountability. By allowing users to log their progress, the team can adjust timelines and priorities more effectively, fostering collaboration and ensuring that everyone is aligned on project developments. This real-time communication tool ultimately leads to improved project management and team cohesion as members stay informed about each other's progress.

Acceptance Criteria

Team members are assigned tasks within the Deadline Tracker and need to provide an update on their progress during their daily stand-up meeting.

Given a user is logged into the Deadline Tracker, when they select a task and enter a status update, then the update is displayed in real-time on the task details page and is visible to all team members.

A project manager reviews the status updates provided by team members to gauge the overall progress of a project and identify any potential delays.

Given the project manager has access to the Deadline Tracker, when they view the task status updates, then they see all updates displayed in chronological order along with timestamps indicating when each update was made.

A team member attempts to update their task status but loses internet connectivity, and they need to know if their update was saved once they regain access.

Given that a user tries to submit a status update but loses internet connection, when the user regains connectivity, then the previously unsaved update should be automatically preserved and displayed in the task details page.

A team lead wants to verify that all team members have provided their status updates before a team meeting.

Given the team lead is checking task updates, when they request to view the status of all tasks assigned to the team, then they should see a visual indicator next to each task showing whether an update has been logged or not.

A user wants to update the status of a high-urgency task to reflect the current progress made under pressing deadlines.

Given a user is updating a high-urgency task, when they enter a status update that aligns with the urgency level, then the system should prioritize this task in the task list and notify relevant team members of the update.

User Customization Options

"As a user, I want to customize my Deadline Tracker settings so that the notifications and task views align with my personal workflow preferences."

Description

User Customization Options provides flexibility for users to tailor the Deadline Tracker interface and notifications according to their individual preferences. Users can choose what types of alerts they want, set specific deadlines for notifications, and customize views (daily, weekly, or monthly) to suit their workflow. This level of personalization enhances user experience, allowing individuals to create a workspace that best fits their needs. By adapting to user preferences, the Deadline Tracker promotes higher engagement and satisfaction, ultimately leading to more effective project management outcomes.

Acceptance Criteria

User Customization Options for Deadline Tracker Notifications

Given a user accessing the Deadline Tracker, when they choose their preferred notification types, then the interface should allow them to select options such as email alerts, in-app notifications, and push notifications successfully.

User Customization of Deadline Notification Timing

Given a user is setting up deadlines, when they specify their desired notification timing (e.g., 1 hour before, 1 day before), then the system should store and apply these preferences to upcoming deadlines correctly.

Customization of Deadline Tracker View Preferences

Given a user wants to view their tasks, when they switch between daily, weekly, and monthly views in the Deadline Tracker, then the interface should accurately display tasks according to the selected view without errors.

User Feedback on Customization Functionality

Given a user has customized their Deadline Tracker settings, when they provide feedback on their experience, then the feedback form should allow users to rate their satisfaction and provide suggestions for improvements.

Saving and Retrieving User Preferences

Given a user customizes their Deadline Tracker settings, when they log out and log back in, then the system should retrieve and display the user's customization settings accurately.

User Education on Customization Features

Given a new user accessing the Deadline Tracker, when they are guided through the customization options, then helpful tooltips and instructional content should be displayed to aid their understanding of the features.

Accessibility of Customization Options

Given a user with accessibility needs, when they access the customization options in the Deadline Tracker, then the interface should meet accessibility standards, including screen reader compatibility and keyboard navigation.

Reporting and Analytics Dashboard

"As a project manager, I want to view analytics on task completion and deadlines so that I can assess team performance and optimize workflow."

Description

The Reporting and Analytics Dashboard feature will provide users with insights into their task completion rates, deadlines met, and overall productivity metrics. This dashboard will leverage data visualization to present complex information in an understandable format, enabling users to identify areas for improvement and track their performance over time. The insights gained from this feature will assist teams and individuals in making data-driven decisions about resource allocation and task prioritization, fostering a culture of continuous improvement and efficiency within projects.

Acceptance Criteria

User reviews their task completion history over the past month to identify patterns in deadlines met and missed.

Given the user has logged into the Reporting and Analytics Dashboard, when they select the timeframe of one month, then the dashboard displays a visual representation of task completion rates, including deadlines met and missed.

User wants to evaluate their overall productivity metrics during a specific project phase.

Given the user is in the Reporting and Analytics Dashboard, when they filter by project phase, then the dashboard shows detailed analytics of productivity metrics such as the number of tasks completed and average time spent per task during that phase.

Team leader needs to improve resource allocation based on team performance data.

Given the team leader accesses the Reporting and Analytics Dashboard, when they review the team’s task completion rates over different projects, then they can identify which team members or resources are underperforming and adjust resource allocation accordingly.

User receives an overview of their task completion rates over the last week to assess their commitment to deadlines.

Given the user navigates to the Reporting and Analytics Dashboard, when they request a weekly report, then the dashboard provides a summary of task completion rates indicating the percentage of deadlines met.

User wants to assess how specific task management strategies impact their productivity over time.

Given the user is on the Reporting and Analytics Dashboard, when they select different task management strategies from the visualizations, then the impact on task completion rates and productivity metrics is displayed for analysis.

User identifies potential areas for performance improvement based on historical data from the dashboard.

Given the user has accessed the Reporting and Analytics Dashboard, when they look at trend analysis over the last six months, then they receive suggestions for performance improvement areas based on consistently missed deadlines or low productivity metrics.

Team gathers for a review meeting to discuss performance based on the analytics dashboard.

Given the team accesses the Reporting and Analytics Dashboard prior to the meeting, when they present their task completion rates, then all metrics displayed in the dashboard are up-to-date and accurately reflect the team's performance.

Workload Balancer

Utilizing AI insights, the Workload Balancer monitors individual and team workloads, redistributing tasks to avoid bottlenecks and ensure equitable distribution. By facilitating balance in task assignments, this feature enhances team collaboration and prevents burnout, ultimately leading to a more cohesive and productive environment.

Requirements

User Workload Monitoring

"As a team leader, I want to monitor my team's workload in real-time so that I can make informed decisions about task assignments and prevent burnout among team members."

Description

The User Workload Monitoring requirement involves the development of an AI-driven system that continuously monitors individual workloads within teams. This system will assess task completion rates, workload intensity, and user engagement metrics. By consolidating this data, the feature aims to provide insights that pinpoint potential overload or underutilization of resources, allowing for timely adjustments to task assignments. The benefit includes enhanced visibility into personal and team workloads, directly leading to improved productivity and job satisfaction, as it enables proactive management of workloads to prevent burnout or stagnation. Integration with existing task management systems is critical for seamless data flow and accuracy in monitoring.

Acceptance Criteria

User Workload Overview Dashboard

Given a user is logged into the SolvEx platform, when they access the User Workload Monitoring feature, then they should see a clear, real-time overview of their current tasks, workload intensity, and engagement metrics displayed on a dashboard.

Task Redistribution Alerts

Given a user's workload is evaluated by the AI system, when the system detects an overload or underutilization, then it should automatically send an alert to the team leader and suggest task redistribution options based on current workload.

Integration with Task Management Systems

Given the User Workload Monitoring feature is implemented, when the user updates a task status in an integrated task management system, then the changes should reflect in the workload monitoring system within five minutes.

User Engagement Tracking

Given a team member has logged into the SolvEx platform, when they complete a task, then the system should log the completion time and update their engagement metrics accordingly.

Reporting Feature for Workload Insights

Given a team manager is using the User Workload Monitoring feature, when they request a report on team workload distribution, then they should receive a detailed report that highlights overloads, underutilization, and suggestions for adjustments.

User Feedback Collection

Given the User Workload Monitoring feature has been utilized for one month, when users are prompted for feedback on workload management efficacy, then at least 80% of users should report an improvement in managing their tasks and workload.

Task Redistribution Algorithm

"As a project manager, I want an automated system to redistribute tasks when workloads become uneven so that my team can work more effectively without experiencing overwhelming pressure."

Description

The Task Redistribution Algorithm requirement focuses on the implementation of a sophisticated algorithm that intelligently reallocates tasks among team members based on real-time workload data and project deadlines. This algorithm will analyze ongoing tasks, team capacity, and individual performance metrics to identify bottlenecks and redistribute tasks accordingly. The benefits include a more equitable distribution of work, increased efficiency in task completion, and enhanced team collaboration. This feature will need to seamlessly integrate with the current project management tools to ensure users receive real-time notifications of task reassignment and adjustments to their workload.

Acceptance Criteria

As a project manager, I want the algorithm to redistribute tasks automatically when one team member's workload exceeds the defined threshold, so that I can ensure workload balance across the team.

Given a team member has more than 80% of their capacity assigned, when the algorithm runs, then tasks should be redistributed to team members who have less than 60% of their capacity utilized.

As a team member, I want to receive real-time notifications when a task is reassigned to me so that I can adjust my priorities accordingly.

Given a task has been reassigned to a team member, when the task redistribution occurs, then a notification should be sent to the affected team member's dashboard and email immediately.

As a product owner, I want the algorithm to analyze task completion rates and team performance metrics so that I can understand the effectiveness of the workload distribution.

Given the algorithm has access to task completion rates and performance metrics, when it analyzes the data, then it should generate a report indicating the average task completion time and the workload distribution efficiency every week.

As a team lead, I want to specify priority levels for tasks so that the algorithm can prioritize higher importance tasks during redistribution.

Given a task is marked with a priority level (high, medium, low), when the algorithm redistributes tasks, then it should prioritize high-level tasks over lower-level tasks while reallocating.

As a product manager, I want to ensure that the algorithm integrates seamlessly with our existing project management tools, so that we maintain workflow continuity.

Given the project management tool is connected to SolvEx, when the algorithm redistributes tasks, then all changes should reflect in the project management tool without any lag or data loss.

As a team member, I want to be able to view my updated task list after the redistribution, so that I can effectively manage my new workload.

Given a task redistribution has occurred, when the team member accesses their task list, then the updated task assignments should be clearly visible, organized by priority and due date.

Workload Status Dashboard

"As a team member, I want to access a dashboard that shows my current workload compared to my teammates, so that I can better understand our overall project demands and collaborate more effectively."

Description

The Workload Status Dashboard requirement entails creating an interactive dashboard that visualizes workload distribution across teams and individual contributors. This dashboard will aggregate data from various sources to present key metrics such as task load, completion rates, and individual performance stats in an intuitive format. Users will be able to filter information by teams and time periods, enabling deeper analysis of workload patterns. The dashboard serves as a central hub for workload management, offering real-time insights that drive informed decision-making and enhance overall productivity by ensuring balanced assignments.

Acceptance Criteria

Visualizing individual workload distribution and identifying task overloads in the Workload Status Dashboard.

Given the user accesses the Workload Status Dashboard, when they select an individual contributor, then the dashboard should display their current task load, completion rates, and a graphical representation of their workload distribution over the last month.

Filtering workload metrics by specific teams in the Workload Status Dashboard.

Given the user accesses the Workload Status Dashboard, when they apply a filter for a specific team, then the dashboard should update to show only the workload distribution metrics relevant to that team, including task load and individual performance stats.

Displaying real-time updates on task completion across teams within the Workload Status Dashboard.

Given that tasks are marked as complete by users, when these updates occur, then the Workload Status Dashboard should reflect these changes in real-time, adjusting task completion rates and current workload metrics without needing a manual refresh.

Aggregating data from various sources into the Workload Status Dashboard for comprehensive insights.

Given that data is collected from multiple sources, when the user accesses the Workload Status Dashboard, then the dashboard should present a cohesive view of workload metrics that is consistent across all data points and reflects accurate information.

Providing historical workload analysis over time in the Workload Status Dashboard.

Given the user accesses the Workload Status Dashboard, when they select a date range for analysis, then the dashboard should display relevant metrics for that time period, allowing users to analyze workload patterns and make informed decisions based on historical data.

Enabling notifications for significant workload changes in the Workload Status Dashboard.

Given the user is actively monitoring the Workload Status Dashboard, when there is a significant change in individual or team workloads (e.g., task overload or underload), then the dashboard should trigger a notification to inform the user about the change.

Ensuring user permissions are correctly configured for viewing the Workload Status Dashboard.

Given the organization has different roles and permissions, when a user with limited access tries to access the Workload Status Dashboard, then they should receive an appropriate message indicating insufficient permissions, preventing unauthorized access.

Collaboration Notification System

"As a team member, I want to receive notifications whenever tasks are reassigned or deadlines change so that I can stay updated and align my work accordingly."

Description

The Collaboration Notification System requirement involves the creation of a configurable notification system that alerts team members of changes in task assignments, workload adjustments, and project deadlines. This system will ensure that all team members are aligned and informed about workload redistributions made by the Workload Balancer, thereby fostering open communication and minimizing disruption. Notifications will include task reassignment alerts, activity prompts, and reminders for upcoming deadlines, enhancing collaborative efforts and keeping the team focused. Users will have customizable options for how and when they receive notifications based on their preferences and priorities.

Acceptance Criteria

Team Member Receives Notification for Task Reassignment

Given a task is reassigned by the Workload Balancer, when the change is made, then the affected team member receives a notification immediately via their preferred channel (email, in-app, etc.).

Team Member Customizes Notification Preferences

Given a team member has access to notification settings, when they configure their preferences for notification types (task reassignment, deadline reminders), then those settings should be saved and respected in future notifications sent to them.

Team Members Receive Deadline Reminders

Given a task has a deadline approaching within 2 days, when the reminder is due, then all assigned team members receive a reminder notification at a configurable time of their choosing (e.g., 1 hour, 1 day before).

Team Member Notification Synchronization across Devices

Given a team member accesses the SolvEx platform from multiple devices, when they modify their notification settings on one device, then those changes should automatically synchronize across all devices.

Team Members Acknowledge Received Notifications

Given a team member receives a notification, when they click to acknowledge it, then the system should log their acknowledgment and update their task status accordingly.

Team Leader Reviews Notification Activity Log

Given a team leader wants to check notification delivery and acknowledgment, when they access the notification activity log, then they should see a detailed report including timestamps and statuses for all notifications sent to team members over the past month.

Burnout Risk Assessment Tool

"As a supervisor, I want to assess the burnout risk of my team members through an automated tool so that I can take proactive measures to support their well-being and work-life balance."

Description

The Burnout Risk Assessment Tool requirement aims to develop a feature that utilizes AI and machine learning algorithms to assess the likelihood of burnout among team members based on workload, task completion patterns, and user feedback. This tool will provide easy-to-understand metrics that identify individuals at risk of burnout, allowing team leads to take preventive actions such as adjusting workloads or scheduling breaks. The assessment will be performed regularly to ensure ongoing monitoring, and the insights can be integrated into team dashboards for comprehensive oversight of team well-being. This feature is crucial for sustaining a healthy work environment while boosting team productivity.

Acceptance Criteria

Burnout Risk Assessment Tool generates alerts upon detecting high risk of burnout based on defined metrics.

Given an employee with a workload exceeding the threshold, when the Burnout Risk Assessment Tool is executed, then an alert should be generated and displayed in the team dashboard.

Team leads receive insights on individual burnout risks and recommended actions to mitigate them.

Given the Burnout Risk Assessment Tool has assessed employee workloads, when the report is generated, then it should provide insights and suggested actions for each employee categorized by risk level.

Burnout Risk Assessment Tool continuously monitors team well-being and provides regular updates.

Given the Burnout Risk Assessment Tool is active, when a regular interval (e.g., weekly) passes, then the tool should re-evaluate workloads and provide updated metrics to the team dashboard.

Users can access their individual burnout risk scores and understand contributing factors.

Given a logged-in user, when they access the Burnout Risk Assessment Tool, then they should see their personal risk score along with an explanation of contributing factors.

The Burnout Risk Assessment Tool integrates with existing team dashboards for comprehensive monitoring.

Given the team dashboard is displayed, when the Burnout Risk Assessment Tool has provided insights, then these insights should be reflected and easily accessible within the dashboard interface.

Team leads can set custom thresholds for burnout risk based on their team's specific dynamics.

Given a team lead in the settings menu, when they input custom thresholds for workload and risk level, then these settings should be saved and reflected in the Burnout Risk Assessment Tool's functionality.

Feedback from team members is used to adjust the burnout risk assessment parameters dynamically.

Given feedback from users indicating their perception of workload, when the Burnout Risk Assessment Tool gathers this feedback, then it should adjust parameters in real-time to improve accuracy of risk assessments.

Feedback Loop System

"As a team member, I want to provide feedback on task assignments so that I can contribute to improving the workload management process and ensure it meets our team's needs."

Description

The Feedback Loop System requirement involves creating a mechanism that allows team members to provide feedback on workload distribution and task adjustments directly within the platform. This system will enable users to express concerns, offer suggestions, or report issues related to task assignments and workload management. Incorporating feedback will foster a culture of continuous improvement and ensure that the workload balancing strategies are effectively meeting the team's needs. The feedback will be analyzed periodically to inform future iterations of the task redistribution algorithm and improve overall satisfaction with the workload management process.

Acceptance Criteria

Feedback Submission by Team Member for Workload Concerns

Given a team member has logged into SolvEx, when they navigate to the Feedback Loop System and submit feedback regarding workload distribution, then the submission should be recorded in the system and a confirmation message should be displayed to the user.

Feedback Visibility for Team Leads

Given a team lead accesses the Feedback Loop System, when they view the feedback submissions from team members, then they should be able to see all submitted feedback along with the status of the responses without any errors.

Analysis of Feedback for Future Workload Adjustments

Given a set of feedback submissions have been collected over a period, when the feedback is analyzed by the system, then actionable insights should be generated and made available to the development team for improving the workload balancing algorithm.

User Notification for Feedback Updates

Given a team member has submitted feedback, when the feedback is addressed by the team lead, then the user should receive a notification informing them of the status of their feedback or any actions taken.

Feedback Submission Limitations on Re-submissions

Given a team member submits feedback on a specific workload issue, when they attempt to submit feedback on the same issue within 24 hours, then a prompt should inform them that they cannot re-submit feedback until the designated time has passed.

Integration of Feedback to Task Redistribution

Given feedback has been analyzed, when new task redistribution strategies are implemented, then the workload balancer should reflect these changes and be effectively communicated to all team members immediately after.

Smart Contextual Insights

This feature provides contextual insights that help users understand the rationale behind task prioritization. By offering explanations based on data-driven decisions and historical patterns, users can trust and engage with the prioritization process, leading to improved task execution and satisfaction.

Requirements

Dynamic Task Rationale Display

"As a project manager, I want to see the reasoning behind task prioritizations so that I can trust the decision-making process and better align my team's efforts on high-impact projects."

Description

The Dynamic Task Rationale Display requirement ensures that contextual insights are presented in real-time as users engage with their task lists. It involves creating a user interface element that dynamically pulls data from historical patterns and analytical models to display the rationale behind task prioritization. This feature will not only explain the 'why' behind prioritization decisions but will also offer actionable suggestions for task adjustments. By integrating seamlessly into the existing SolvEx platform, this requirement will enhance user trust in the prioritization process, leading to improved task execution and overall user satisfaction with the platform.

Acceptance Criteria

Dynamic Task Rationale Display for Historical Task Data

Given a user has loaded their task list, when they view a task, then the rationale for its prioritization should display contextual insights based on historical task completion data.

Dynamic Task Rationale Display for Real-Time Adjustments

Given a user modifies the priority of a task, when they save the changes, then the rationale should update dynamically to reflect the new prioritization logic.

Dynamic Task Rationale Display for Actionable Suggestions

Given a user is viewing task rationale, when the rationale includes suggested adjustments, then each suggestion should present a clear explanation and expected outcomes for making those adjustments.

Dynamic Task Rationale Display for User Engagement

Given a user is interacting with the task list, when contextual insights are displayed, then the user should have the option to provide feedback on the clarity and usefulness of the rationale provided.

Dynamic Task Rationale Display for Integration with Analytics

Given the application has access to analytical models, when a user accesses the task rationale, then the insights provided should correlate with data pulled from the integrated analytics features of SolvEx.

Dynamic Task Rationale Display for Cross-Functional Team Use

Given a user from a cross-functional team accesses the task rationale display, when they view the rationale, then the information should be relevant to the user's role while considering inputs from other team functions.

User-Triggered Insights Generation

"As a team member, I want to ask the system why tasks are prioritized in a certain way so that I can understand the context and rationale behind my workload."

Description

User-Triggered Insights Generation allows users to actively request insights based on their specific queries or concerns regarding task prioritization. This requirement focuses on building a functionality that enables team members to ask questions such as 'Why is this task prioritized over another?' and receive a well-articulated response based on data-driven elements. The implementation of this feature will empower users to engage more deeply with the platform, fostering a culture of inquiry and informed decision-making. Full integration with the platform's analytics will be essential to provide relevant and contextual information.

Acceptance Criteria

User requests insights to understand task prioritization differences in the project.

Given a user is on the task management page, when they click on the 'Ask for Insights' button and input a question regarding task prioritization, then they should receive a relevant and contextual response based on the task data and historical patterns within 3 seconds.

User engages with the insights to compare two tasks with differing priorities.

Given a user is viewing the prioritization insights generated, when they request a comparison between Task A and Task B, then the system should provide a detailed explanation including data metrics and reasoning for the prioritization difference.

User submits multiple queries regarding different tasks to gain insights.

Given a user initiates multiple insights requests in succession, when each request is submitted, then the system should handle each request without errors and provide accurate insights for each within the agreed response time.

User wants to understand the impact of historical data on current task prioritization.

Given a user has selected a specific task, when they request insights about the historical data that influenced its prioritization, then the insights generated should include relevant historical metrics and trends that justify the current prioritization.

User needs to verify the accuracy of the insights provided regarding task prioritization.

Given a user has received insights about task prioritization, when they compare these insights with actual task performance data, then they should find a correlation rate of at least 80% between the insights and the task outcomes.

User attempts to trigger insights but inputs an invalid query.

Given a user is on the insights request page, when they enter an invalid query and submit it, then the system should display a user-friendly error message indicating the issue and suggesting valid input examples.

User seeks to understand the reasoning behind a sudden change in task prioritization.

Given a user has noticed a change in task priority, when they request insights regarding this change, then the insights should include timeline data showing when the prioritization changed and the factors that contributed to that change.

Historical Data Contextualization

"As a user, I want to understand how previous project data impacts current task prioritizations so that I can make better decisions regarding my involvement in the project."

Description

The Historical Data Contextualization requirement entails designing a system that analyzes previous data patterns over time to provide context for the current prioritization decisions. This feature will leverage machine learning algorithms to identify trends, anomalies, and significant factors that influence task prioritization. By embedding these insights into the user’s workflow, users will gain a deeper understanding of past performance and how it impacts current task management. The expected outcome is enhanced user knowledge and the ability to make informed adjustments to their efforts based on historical data trends.

Acceptance Criteria

User reviews task recommendations based on historical performance during a project planning meeting.

Given that the user is in a project planning meeting, when they access task recommendations, then they should see contextual insights that explain why specific tasks are prioritized based on historical data.

A user analyzes the performance of past tasks before making adjustments to current project timelines.

Given that the user wants to adjust project timelines, when they review historical task data, then they should be able to identify trends and anomalies that influenced previous task completion rates.

An administrator configures the machine learning model to improve data analysis accuracy for task prioritization.

Given that the administrator is setting up the machine learning model, when they input historical data patterns, then the system should successfully integrate these patterns and provide relevant insights for task prioritization.

A user receives feedback on a completed project based on historical insights.

Given that a project has been completed, when the user reviews the project outcomes, then they should receive a report detailing how historical data influenced task prioritization and success measures.

A user modifies their current task based on insights from previous similar tasks.

Given that the user is reviewing their current tasks, when they reference insights from historical similar tasks, then they should be able to make informed adjustments to their current task strategy effectively.

A team conducts a retrospective meeting to evaluate the effectiveness of task prioritization based on historical data.

Given that the team is in a retrospective meeting, when they discuss past task performance, then they should utilize contextual insights provided by the system to evaluate the effectiveness of their prioritization.

A user opts to view an analysis of top-performing tasks over the last quarter to inform future projects.

Given that the user wants to plan for future projects, when they access the analysis for top-performing tasks from the last quarter, then the system should deliver comprehensive insights that outline which tasks were prioritized and the outcomes achieved.

Personalized Insights Notifications

"As a user, I want to receive notifications about important changes in my task prioritization so that I can stay aligned with my team's goals and react promptly to shifting priorities."

Description

Personalized Insights Notifications will provide users with targeted insights related to their specific tasks and priorities based on their roles, performance metrics, and preferences. This feature will utilize AI algorithms to tailor notifications that aim to enhance engagement and ensure that users remain informed about changes in task prioritization. By keeping team members updated with relevant insights, the platform will foster a proactive approach to task management, ultimately improving accountability and productivity.

Acceptance Criteria

User receives a personalized insight notification about a priority task change on their dashboard while actively using the SolvEx platform.

Given a user is logged into SolvEx, when a priority change occurs for a task they are assigned, then they should receive a notification that includes the reason for the change and the updated priority level.

User customizes their notification preferences for insights related to task prioritization in the settings menu.

Given a user accesses the notification settings, when they select their preferences for insights about task prioritization, then those preferences should be saved and reflected in the notifications they receive.

User reviews their task list after receiving personalized insights notifications to ensure the information is accurate and relevant.

Given a user has received personalized insights notifications, when they review their task list, then they should find the insights consistent with the current status and characteristics of their tasks as reflected in SolvEx.

A team leader checks for the effectiveness of personalized insights notifications on their team's productivity over a month.

Given a team leader is reviewing performance metrics, when they compare team productivity before and after implementing personalized insights notifications, then they should observe a measurable increase in task completion rates and engagement scores.

User provides feedback on the relevance and accuracy of the personalized insights notifications they received during the week.

Given a user uses the feedback tool within SolvEx, when they submit feedback about their personalized insights notifications, then the system should log this feedback and provide a confirmation of receipt to the user.

The system’s AI algorithms analyze user behavior to generate insights specific to individual users’ task performance over time.

Given a user consistently uses personalized insights notifications over a period, when they access their analytics dashboard, then they should see insights generated based on their task performance trends that adjust according to their activity and preferences.

User experiences a delay in receiving notifications about critical changes in task prioritization.

Given a user is active on the platform, when a critical change in task prioritization occurs, then the user should receive the notification within 5 minutes to ensure timely awareness of the change.

Feedback Loop for Insights Accuracy

"As a user, I want to provide feedback on the insights I receive so that I can contribute to improving the system's accuracy and reliability for future users."

Description

The Feedback Loop for Insights Accuracy requirement revolves around implementing a mechanism that allows users to provide feedback on the insights generated by the system regarding task prioritization. This two-way communication will enable users to flag inaccuracies or suggest improvements, which will refine the underlying algorithms and enhance the overall reliability of the contextual insights provided. The outcome is a continuously evolving system that learns from user interactions, ensuring that the insights delivered become progressively more accurate and helpful over time.

Acceptance Criteria

User submits feedback on the contextual insights provided for task prioritization after their completion to indicate accuracy or inaccuracy of the insights.

Given a user has access to the insights provided for task prioritization, when the user submits feedback indicating the accuracy of the insights, then the feedback should be recorded in the system and reflected in the user's feedback history.

The system analyzes user feedback on the contextual insights to identify patterns of inaccuracies and requests for improvements provided by multiple users over time.

Given multiple users have submitted feedback on the insights, when the system reviews the feedback data, then it should generate a report highlighting common inaccuracies and suggested improvements in context to the task prioritization.

An admin reviews the report generated from user feedback to make necessary adjustments to the insights algorithm for improved accuracy.

Given an admin has access to the feedback report, when the admin applies recommended adjustments to the insights algorithm, then the changes should be logged with timestamps for traceability and future analysis.

Users are notified of changes made to the insights algorithm based on their feedback, enhancing transparency and trust in the system.

Given that changes have been made to the insights algorithm, when the changes are finalized, then all users who provided feedback should receive a notification detailing the adjustments made and how their feedback influenced these adjustments.

Users can rate the accuracy of the contextual insights on a scale of 1 to 5 to provide quantitative feedback.

Given a user is reviewing the insights provided for task prioritization, when the user selects a rating for the accuracy, then the rating should be recorded in the system for analysis and future algorithm improvement.

The system should display a summary of feedback results on the accuracy of insights to users, enhancing their understanding of collective feedback.

Given that user feedback is collected over time, when a user accesses the feedback summary feature, then the system should display a report summarizing overall accuracy ratings and common themes in user feedback.

Adaptive Task Adjuster

The Adaptive Task Adjuster continuously learns from user behavior and evolving project demands, adjusting priorities dynamically. This ensures that tasks remain relevant and aligned with current objectives, empowering users to focus on what matters most and adapt to shifting priorities effortlessly.

Requirements

Dynamic Priority Adjustment

"As a project manager, I want the task priorities to automatically adjust based on user activity and project changes so that I can ensure my team is working on the most critical tasks and meeting deadlines effectively."

Description

The Dynamic Priority Adjustment requirement involves developing an algorithm that continuously analyzes user behavior and project data to prioritize tasks intelligently. This feature will leverage machine learning to assess which tasks are most relevant based on user engagement, deadlines, and project goals. By improving how tasks are prioritized, this requirement aims to enhance productivity and focus, allowing users to tackle high-impact tasks first. It will integrate seamlessly into the overall workflow of the SolvEx platform to provide real-time feedback and updates on task priorities, ensuring users always know what to focus on next and eliminating confusion in task management.

Acceptance Criteria

User actively manages their tasks within the SolvEx platform and seeks to improve their productivity by utilizing the Dynamic Priority Adjustment feature.

Given a user has multiple tasks with varying deadlines and engagement levels, When they log into the SolvEx platform, Then the system should display tasks in an order of priority, adjusted based on user engagement and deadlines, with the most critical tasks shown at the top.

A user is assigned a new project with evolving requirements in the SolvEx platform, relying on the Dynamic Priority Adjustment to keep tasks relevant.

Given a project with changing requirements, When updates to task details occur (such as shifting deadlines or new tasks being added), Then the system should automatically reevaluate and adjust task priorities within 5 minutes of the changes.

A team collaborates on several tasks simultaneously in SolvEx, utilizing the Dynamic Priority Adjustment to enhance focus on high-impact tasks.

Given a team is working on multiple tasks, When each team member engages with their tasks (such as completing subtasks or marking items as started), Then the system should reflect real-time updates to task priorities for all team members, ensuring alignment on what to focus on first.

A user reviews their weekly progress report generated by the Adaptive Task Adjuster to analyze productivity and task management effectiveness.

Given the user requests their weekly progress report, When the report is generated, Then it should include metrics on task completion rates, average task priority adjustments, and a summary of tasks that were re-prioritized based on user engagement and deadlines.

A user receives notifications regarding priority adjustments through the SolvEx platform, ensuring they are aware of changes in their task list.

Given a user has set up notification preferences, When task priorities change, Then the user should receive a notification highlighting the changes made to their task list with clear indications of newly prioritized tasks.

User Behavior Analytics

"As a product owner, I want to understand how users are interacting with tasks so that I can improve the user experience and ensure that the most important tasks are highlighted effectively."

Description

The User Behavior Analytics requirement focuses on gathering and analyzing data on how users interact with tasks and the platform overall. This includes tracking which tasks are opened, completed, and ignored, as well as how long users spend on various activities within the platform. By implementing robust analytics capabilities, the system will be able to provide insights that inform the improvement of the Adaptive Task Adjuster, making it more effective over time. The insights gained from this analysis will assist in fine-tuning the user experience and the relevance of task suggestions, thus enhancing productivity by ensuring users are directed to the most important tasks.

Acceptance Criteria

User interacts with the Adaptive Task Adjuster to adjust priorities based on real-time feedback and analytics.

Given that the user accesses the Adaptive Task Adjuster, when they view their task list, then the system should display task priorities adjusted according to the latest user behavior data and project demands.

User reviews analytics on task interaction to understand their work habits and performance.

Given that the user is on the analytics dashboard, when they select the 'Task Interaction' report, then the system should display a comprehensive overview of tasks opened, completed, and ignored for the past month, along with average time spent on each task.

User receives personalized task recommendations based on previous interactions and current priorities.

Given that the user has completed several tasks and spent time on specific projects, when they open the task suggestion panel, then the system should present a list of at least five recommended tasks that align with their current objectives and past behavior.

User notices a change in task recommendations after engaging in multiple interactions with the platform.

Given that the user has performed a range of tasks, when they return to the platform after a day, then the system should present an updated task list reflecting new priorities based on their recent activities and the adaptive learning of the system.

User analyzes the effectiveness of the Adaptive Task Adjuster through performance metrics generated by user behavior analytics.

Given that the user has engaged with the Adaptive Task Adjuster over a two-week period, when they review the performance metrics, then there should be observable increases in task completion rates by at least 20% compared to the previous period without the Adaptive Task Adjuster.

User seeks to understand the analytics collected about their platform usage in order to improve work efficiency.

Given that the user is interested in improving productivity, when they access the usage analytics report, then the system should provide insights on behavior trends, including average task completion times and common task skips, within two clicks.

Real-time Collaboration Feedback

"As a team member, I want to provide immediate feedback on tasks and discussions so that I can share my thoughts and help my team align on priorities and project direction effectively."

Description

The Real-time Collaboration Feedback requirement enables users to provide instant feedback on tasks, discussions, and project status within the platform. This feature will allow team members to communicate their thoughts on specific tasks or ideas directly within the interface, fostering a collaborative environment. The feedback will be used to adjust task priorities and ensure alignment within the team, thus improving collective decision-making and project outcomes. This feature will also enhance the Adaptive Task Adjuster by incorporating team input into the task prioritization model, ensuring that all voices are heard and priorities are reflective of team consensus.

Acceptance Criteria

User provides instant feedback on a task within the SolvEx platform during a team meeting, aiming to enhance collaborative decision-making.

Given that a user is viewing a task, when the user submits feedback via the feedback option, then the feedback should appear in the task's comments section within 10 seconds.

Team members discuss a project status update in a synchronous work session and want to ensure their feedback is integrated into task adjustments.

Given that a user is part of a live discussion, when feedback is provided by any team member, then the Adaptive Task Adjuster must reflect this feedback in task priority within the next 5 minutes.

A team member wants to revisit a task that received feedback to assess any changes made in priority or status.

Given that the user accesses the task again, when they check the feedback log, then they should see a history of all feedback provided with timestamps and corresponding adjustments made to the task.

A project manager seeks to evaluate the efficacy of feedback incorporated into task adjustments over the last week.

Given that a project manager accesses the feedback analytics dashboard, when they review the impact metrics, then they should see a summary report of feedback effectiveness on task alignment and completion rates over the previous week.

An employee is working on a task with a deadline approaching wants to ensure their recent suggestions have been taken into account.

Given that the employee revisits the task, when they view the task details, then they should see their suggestions prominently displayed with an indication of whether they have been incorporated into the task adjustments.

New team members are onboarded and need to understand how to provide feedback on tasks effectively within the platform.

Given that a new user is viewing the help section, when they search for 'providing feedback on tasks', then they should find detailed instructions and examples on how to submit feedback successfully.

Smart Notifications System

"As a user, I want to receive notifications only about significant task updates so that I can stay informed without being overwhelmed by unnecessary alerts."

Description

The Smart Notifications System requirement involves creating a customizable notification framework that alerts users about task adjustments based on the Adaptive Task Adjuster’s updates. Users will have control over the types of notifications they receive and how they are delivered, ensuring that important updates do not go unnoticed. This feature will minimize disruption by providing only relevant notifications, thus keeping users focused on their current work. The system will utilize the insights from user behavior analytics to further tailor notifications based on individual preferences and work patterns.

Acceptance Criteria

User customizes notification preferences through a settings interface.

Given that the user accesses the notification settings, when they customize the types of notifications they want to receive, then the system should save these preferences and only send those selected notifications.

User receives a notification for a high-priority task adjustment.

Given that the Adaptive Task Adjuster has modified a task's priority to high, when the adjustment occurs, then the user should receive an immediate notification about this change based on their preferences.

User opts to receive notifications through multiple channels (email and in-app).

Given that the user has selected both email and in-app notification options, when a task is adjusted, then the system should deliver the notification via both channels without delay.

User experiences minimal disruption with only relevant notifications received.

Given that the user has configured their notification preferences, when tasks are adjusted, then the user should only receive notifications for the tasks they have marked as relevant, minimizing unnecessary alerts.

User's past behavior is analyzed to tailor notification preferences automatically.

Given that the system has collected user behavior data over time, when the user logs in, then the system should suggest personalized notification settings based on their previous interactions and preferences.

User can easily access and modify notification settings at any time.

Given that the user wants to change their notification settings, when they navigate to the settings menu, then they should find an intuitive interface allowing them to modify preferences effortlessly.

User is alerted about critical task changes during busy hours only if necessary.

Given that the user has indicated busy hours in their profile, when a critical change occurs during these hours, then the system should evaluate its relevance before sending a notification to avoid unnecessary interruptions.

Personalized Dashboard View

"As a user, I want to customize my dashboard view so that I can focus on the tasks and metrics that matter most to me and optimize my workflow efficiently."

Description

The Personalized Dashboard View requirement will allow users to customize their workspace interface based on their specific preferences and needs. Users will be able to select which tasks, metrics, and insights are showcased on their home dashboard, thus enhancing their ability to manage priorities effectively. This customization will include the ability to create task categories and highlight certain projects or tasks, making it easy for users to focus on what is most important to them. The feature aims to streamline the user experience and empower users to shape their workflow according to their unique style and responsibilities.

Acceptance Criteria

User Customizes Their Dashboard Upon Initial Setup

Given a new user has signed up for SolvEx, when they access the Personalized Dashboard View setup for the first time, then they should be able to select which tasks, metrics, and insights to display on their dashboard and save these preferences for future sessions.

User Modifies Dashboard Preferences Mid-Project

Given a user is logged into SolvEx and is currently viewing their personalized dashboard, when they adjust the task categories and highlight specific projects, then the changes should be instantly reflected on the dashboard without requiring a page refresh.

User Remembers Previous Dashboard Settings

Given a user has previously customized their dashboard in SolvEx, when they log back in after a session closure, then the dashboard should automatically reflect the last saved preferences including any task categories and highlighted tasks.

User Can Remove Tasks from Dashboard

Given a user is viewing their personalized dashboard, when they choose to remove a specific task from their dashboard view, then that task should no longer be visible on the dashboard after the user confirms the removal action.

User Can Add Tasks to the Dashboard

Given a user has identified a task not currently shown on their dashboard, when they select that task and choose to add it to their dashboard, then the task should successfully appear on the dashboard within 5 seconds.

User Receives Guidance on Customization Options

Given a user is in the personalized dashboard setup section, when they click on the help icon, then they should receive a tooltip or guide describing how to customize their dashboard effectively.

Integrative AI Insights

"As a team leader, I want AI-driven insights on my project’s performance so that I can make informed strategic decisions that drive success and enhance team productivity."

Description

The Integrative AI Insights requirement focuses on enhancing decision-making by using AI to analyze project data and user behavior to provide actionable suggestions. This feature will aggregate information from different sources, such as task completion rates and performance metrics, to deliver personalized insights that help users make informed decisions about task management and project direction. By integrating AI intelligence, users will have access to useful recommendations that can improve team collaboration and project outcomes, thus enhancing the overall utility of the SolvEx platform.

Acceptance Criteria

User accesses the Adaptive Task Adjuster after completing a set of initial tasks to review AI-generated insights during a team meeting.

Given a user initiates the Adaptive Task Adjuster, When the AI analyzes the completed tasks and user behavior, Then it generates at least three actionable insights prioritized according to current project objectives.

A team member receives a notification from the Integrative AI Insights suggesting adjustments to task priorities based on performance metrics.

Given a team member receives a notification from the Integrative AI Insights, When they review the suggested adjustments, Then at least 80% of the recommendations should be relevant and applicable to ongoing tasks.

The Integrative AI Insights dashboard is accessed by the project manager at the end of a project phase to evaluate team performance.

Given the project manager accesses the Integrative AI Insights dashboard, When they view the analytics, Then it displays comprehensive data on task completion rates and performance metrics from at least the last three phases.

After the system updates, users utilize the Integrative AI Insights to make real-time decisions during a planning session.

Given the users are in a planning session, When they query the Integrative AI Insights, Then they receive personalized recommendations that incorporate live project data from the current session.

The AI provides insights to help a user resolve a task backlog caused by shifting project priorities.

Given the user faces a task backlog, When they enable Integrative AI Insights, Then it identifies and recommends the top three tasks to address first based on urgency and impact.

A user adjusts task priorities in response to the insights provided by the Integrative AI Insights feature.

Given a user modifies task priorities based on AI suggestions, When they save the changes, Then the system reflects the updated priorities immediately across all relevant team dashboards.

Collaboration Enhancer

This feature fosters collaboration by suggesting task priorities that align with team goals and deadlines. By highlighting key tasks that require team input or collaboration, users can ensure that collective efforts are aligned, leading to improved coordination and successful project outcomes.

Requirements

Dynamic Task Prioritization

"As a project manager, I want the platform to automatically suggest task priorities for my team, so that I can ensure everyone is focused on the most critical tasks that align with our project deadlines."

Description

The Dynamic Task Prioritization requirement enables the platform to analyze ongoing projects and suggest task prioritization based on team goals and deadlines. This functionality should leverage AI algorithms to assess the urgency and importance of tasks, taking into account user preferences, project timelines, and collaborative needs. By integrating this requirement, SolvEx will enhance productivity by allowing users to focus on critical tasks that matter most to the team, thus increasing alignment and coordination. Effective implementation will improve project outcomes by ensuring that the most crucial tasks receive attention and input from the appropriate team members, ultimately leading to more successful and timely project completions.

Acceptance Criteria

Team members set up a new project in SolvEx and utilize the Dynamic Task Prioritization feature to determine which tasks to focus on first based on deadlines and team input.

Given a new project with specific deadlines and defined team roles, when team members request task prioritization, then the system should generate a list of tasks prioritized by urgency and importance, taking into account user preferences and collaboration needs.

A project manager reviews the task list in SolvEx at the beginning of a sprint and wants to ensure that tasks needing team collaboration are highlighted.

Given a project with multiple tasks requiring team input, when the project manager accesses the task list, then the tasks that require collaborative efforts should be distinctly marked and easily identifiable on the interface for prioritization.

A team member logs into SolvEx and wants to view their personal task list that aligns with the current team goals and deadlines set for ongoing projects.

Given a logged-in user, when they access their task dashboard, then the system should display a personalized task list that prioritizes tasks based on team goals, upcoming deadlines, and individual user preferences.

During a project review meeting, the team discusses the effectiveness of the Dynamic Task Prioritization feature and its impact on project timelines.

Given a team review meeting scheduled to discuss project outcomes, when the team analyzes the progress of prioritized tasks, then they should be able to identify at least 80% of tasks completed on or before deadlines as a measure of the feature's effectiveness.

A user updates the due date of a critical task in SolvEx and expects the prioritization logic to adjust and reflect this change across the current task list.

Given an updated due date for a task, when the user saves the changes, then the system should automatically re-evaluate the task priorities and update the task list accordingly to reflect the new urgency level.

A SolvEx administrator reviews the AI algorithms used for task prioritization to ensure they align with the stated user needs and organizational goals.

Given the AI algorithm configuration settings, when the administrator analyzes the algorithm rules and parameters, then they should confirm that the algorithm accounts for team goals, deadline urgency, and individual preferences in its calculations.

Collaborative Input Alerts

"As a team member, I want to receive alerts when tasks require my input, so that I can contribute promptly and effectively to collaborative efforts without missing critical deadlines."

Description

The Collaborative Input Alerts requirement is designed to notify users when specific tasks require input or collaboration from team members. This feature should allow users to set preferences for notifications based on their roles and project involvement. By integrating this requirement, SolvEx will facilitate proactive collaboration by ensuring that no critical input is missed and that team members are aware of collaborative tasks that require their attention. The alerts must be customizable and delivered through multiple channels (e.g., email, in-app notifications, etc.), providing users with flexibility in how they receive updates. Enhancing collaboration through timely notifications will strengthen team dynamics and engagement in the problem-solving process.

Acceptance Criteria

Team members receive notifications for collaboration requests during project meetings.

Given a team member is assigned to a task requiring collaboration, when the task is marked as needing input, then an alert should be sent via email and in-app notification to all relevant team members within 5 minutes of the update.

Users customize their notification preferences based on task type and urgency.

Given a user accesses their notification settings, when they adjust the preferences for task types and urgency levels, then the system should save the preferences and apply them to future collaborative input alerts accordingly.

Users receive reminders for tasks they need to collaborate on before the deadline.

Given a task deadline is approaching, when the task requires user input, then a reminder should be sent to the user 24 hours prior to the deadline via their selected notification channels.

Tasks requiring input are highlighted in the user dashboard based on their assigned roles.

Given a user logs into their dashboard, when there are tasks that require their input, then those tasks should be visually prominent within their task list, showing the urgency and collaboration needed.

Team leaders assess the effectiveness of collaboration alerts on project outcomes.

Given a project completion report is generated, when the project outcomes are reviewed, then it should be analyzed whether tasks with collaboration alerts had a higher success rate compared to tasks without alerts.

Users can temporarily mute alerts for specific tasks during periods of focused work.

Given a user is engaged in focused work, when they choose to mute notifications for a specific task, then alerts for that task should be silenced and not delivered until the user un-mutes them.

Relevant team members can feedback on the effectiveness of alerts post-project.

Given a project is completed, when team members are prompted to provide feedback on the collaboration alert feature, then feedback should be collected and rated on a scale of 1 to 5 regarding its helpfulness in facilitating collaboration.

Goal Alignment Visualization

"As a team leader, I want to view a dashboard that shows the alignment of our tasks with team goals, so that I can ensure we are all working towards the same objectives and track our progress effectively."

Description

The Goal Alignment Visualization requirement provides users with a visual representation of current tasks in relation to overarching team goals. This feature should include dashboards or visual charts that illustrate task progress, priority levels, and alignment with specified team objectives. By integrating this functionality, SolvEx will empower users to see how their contributions fit into the larger picture, enhancing motivation and clarity regarding project direction. The visualizations must be interactive, allowing users to drill down into specific tasks and see their implications for team goals. This feature is essential for fostering a collaborative environment where each team member understands their role in achieving collective objectives.

Acceptance Criteria

Team members utilize the Goal Alignment Visualization during weekly planning sessions to align their tasks with overall team objectives.

Given team members are in a weekly planning session, when they access the Goal Alignment Visualization, then they should see an interactive dashboard displaying individual tasks in relation to team goals with priority levels clearly marked.

A project manager requests a progress report on task completion in relation to team goals for a bi-weekly update meeting.

Given the project manager initiates a report request, when the Goal Alignment Visualization is accessed, then the report should include completed, in-progress, and upcoming tasks along with their respective alignments to team goals.

A team member is tasked to update their individual tasks and priorities in the platform to ensure alignment with the team’s objectives before the product delivery deadline.

Given the team member accesses their task list, when they update their tasks based on the Goal Alignment Visualization, then the visualization should automatically refresh to reflect these changes and alignments without delay.

During a team review, the lead discusses how each member's tasks contribute to the overall objectives using the Goal Alignment Visualization.

Given the lead is presenting, when they highlight specific tasks using the visualization, then each team member should see their task progress and understand its contribution to the larger team objectives visually represented on the dashboard.

A remote team member is using the Goal Alignment Visualization to plan their daily tasks against the team’s goals.

Given the remote team member accesses the visualization, when they hover over or click on specific tasks, then they should be presented with detailed insights into the task implications and any required collaboration flagged.

New team members onboard and use the Goal Alignment Visualization to understand existing tasks and their responsibilities within the team.

Given a new team member logs into the platform for the first time, when they navigate to the Goal Alignment Visualization, then they should be able to view an introductory guide and a clear representation of their role's tasks within the team’s objectives.

Collaboration History Archive

"As a team member, I want to access an archive of our collaboration history on tasks, so that I can review past discussions and understand the rationale behind our decisions."

Description

The Collaboration History Archive requirement captures and stores a record of all collaborative inputs, decisions, and discussions related to specific tasks. This feature should provide an accessible log of contributions made by each team member, allowing users to reflect on past decisions and revisit discussions as needed. By integrating this requirement, SolvEx enhances accountability and ensures that all team members have a reference point for their contributions. The archive should be easily searchable and organized by project and task, enabling quick retrieval of information. This feature provides essential context for future decision-making and supports a culture of transparency and open communication within the team.

Acceptance Criteria

Collaboration History Archive: Team members need to access past discussions and decisions while working on a project to ensure alignment and accountability.

Given a specific project and task, when team members access the Collaboration History Archive, then they should be able to view a complete log of all collaborative inputs, decisions, and discussions related to that task within 2 seconds.

Collaboration History Archive: A project manager wants to review past contributions from team members to evaluate decision-making processes and outcomes during a retrospective meeting.

Given a retrospective meeting, when the project manager searches for inputs related to a specific task within the Collaboration History Archive, then they should retrieve relevant contributions, sorted by date, that accurately reflect the discussions held.

Collaboration History Archive: A team member needs to revisit a specific decision made last week to clarify their understanding and inform their current actions.

Given a team member searches for past decisions made on a specific task, when they filter the Collaboration History Archive by date and task, then they should find the relevant decision documented with timestamps and contributor names clearly indicated.

Collaboration History Archive: Ensuring that newly added collaborative inputs are immediately accessible for all team members.

Given that a team member logs a new input on a task, when they update the Collaboration History Archive, then all other team members should be able to view the new input within 5 minutes of submission.

Collaboration History Archive: Stakeholders need a quick way to understand a project’s decision-making history for compliance purposes.

Given compliance team members require a summary of decisions made during a project, when they query the Collaboration History Archive, then they should receive a report summarizing major decisions per task, including contributor signatures and timestamps, within 24 hours.

Collaboration History Archive: Users need to recover specific inputs when tasks are re-assigned to new team members.

Given that a task is reassigned, when a new team member accesses the Collaboration History Archive for that task, then they should find all relevant historical inputs from previous contributors readily available for review.

Collaboration History Archive: Team members require a visual representation of contributions over time to assess participation levels and engagement in discussions.

Given that team members want to analyze contribution levels, when they request visual analytics from the Collaboration History Archive, then they should receive a graph displaying individual contributions over time, updated in real-time as new inputs are made.

Priority Notifications

Priority Notifications keep users informed about changes in task priorities or critical deadlines, ensuring that they can swiftly adjust their focus. By delivering timely alerts about emerging high-priority tasks, this feature helps prevent tasks from falling through the cracks and promotes accountability.

Requirements

Real-time Notification System

"As a project manager, I want to receive real-time notifications about changes in task priorities so that I can quickly reallocate resources and ensure critical deadlines are met."

Description

The Real-time Notification System allows users to receive immediate alerts regarding changes in task priorities or upcoming deadlines. This requirement involves integrating a notification engine that pushes updates directly to users' interfaces, ensuring they are instantly aware of critical task developments. The system should allow for customization of notification settings, enabling users to prioritize which alerts they receive based on urgency or personal preference. It will enhance team collaboration and personal accountability by ensuring that no important updates are missed, ultimately increasing productivity and timely completion of tasks.

Acceptance Criteria

User receives a notification when a task's priority is changed to high by a team member after an assigned deadline.

Given a user is assigned to a task, When the task's priority is changed to high, Then the user should receive an immediate notification on their interface.

User customizes their notification settings to only receive alerts for tasks marked as critical.

Given a user has customized their notification settings, When a non-critical task's priority changes, Then the user should not receive a notification for that change.

A user wants to ensure they do not miss deadlines by receiving reminders as the deadlines approach.

Given a user is tracking a task with an approaching deadline, When the deadline is within 24 hours, Then the user should receive a reminder notification.

Team members need to know when a colleague is assigned a new urgent task that requires collective action.

Given multiple team members are working on a project, When a new urgent task is assigned to one of the members, Then all team members should receive a notification regarding the new task assignment.

A user is overwhelmed with notifications and wants to mute notifications during working hours.

Given a user has set their working hours in their notification settings, When it is during the specified working hours, Then the user should not receive any task notifications except for those marked as critical.

Users need to track notifications for completed tasks to improve accountability.

Given a user has completed a task, When the task is marked as completed, Then the user should receive a notification confirming the task completion and any related follow-up actions required.

A user wishes to receive an overview of all notifications from the past week in a single digest.

Given a user requests a weekly summary of notifications, When the request is made, Then the user should receive a single notification summarizing all notifications from the past week.

Customizable Alert Preferences

"As a team member, I want to customize my notification preferences so that I only receive alerts that are most relevant to my role and workload, helping me manage my tasks effectively."

Description

The Customizable Alert Preferences feature enables users to tailor their notification settings according to their individual needs and preferences. Users can select which types of notifications to receive (e.g., task updates, deadlines, comments) and specify how they prefer to be notified (e.g., email, in-app, SMS). This personalization ensures that users only receive alerts that are relevant and beneficial to them, reducing the likelihood of notification fatigue while keeping them adequately informed on critical tasks and changes. This feature will enhance user satisfaction and engagement with the platform.

Acceptance Criteria

User chooses to receive notifications only for task updates and sets their preference to receive these updates via SMS.

Given that the user selects 'task updates' and 'SMS' in their notification preferences, when a task update occurs, then the user should receive an SMS notification about the update without any irrelevant notifications.

User customizes their alert preferences to receive deadline reminders only during the last 24 hours before the deadline.

Given that the user selects 'deadline reminders' and sets a 24-hour notice, when the deadline of a task approaches, then the user should receive an alert exactly 24 hours prior to the deadline.

User opts out of receiving comment notifications on tasks to reduce notification fatigue.

Given that the user deselects 'comments' in their notification preferences, when a comment is made on a task they are involved in, then they should not receive any notification regarding that comment.

User wants to receive all types of notifications through the in-app notification system.

Given that the user selects all notification types and 'in-app' as their preference, when any type of notification occurs, then all notifications must appear in the app's notification center without fail.

User has a preference to receive deadline notifications both via email and in-app for urgent tasks only.

Given that the user selects 'urgent tasks' for deadlines with preferences 'email' and 'in-app', when an urgent task is due, then notifications should be sent to both the email and in-app notification center.

User tests their notification preferences after setting them to ensure functionality and relevance.

Given that the user has set their notification preferences, when they review or test their settings, then all configured preferences must be accurately reflected and operational with test alerts sent according to their settings.

Priority Escalation Logic

"As a team leader, I want the system to automatically escalate task priorities as deadlines approach so that our team can focus on the most urgent tasks and avoid last-minute rushes."

Description

The Priority Escalation Logic requirement outlines the mechanism for automatically elevating the priority of tasks based on specific criteria, such as approaching deadlines, dependencies, or team changes. By implementing this logic, the system can alert users to tasks that require immediate attention, reducing the risk of critical tasks being overlooked. This feature is integral to enhancing the platform's efficiency, as it proactively manages user focus by ensuring the most pressing tasks are always at the forefront of their attention.

Acceptance Criteria

User receives a notification when a task they are assigned to is elevated in priority due to an approaching deadline.

Given I am a user with assigned tasks, when one of my tasks approaches its deadline and is automatically elevated in priority, then I should receive a real-time notification informing me of the change.

A task's priority is automatically escalated when its dependent task is marked as completed, prompting a notification to the user.

Given I have a task that is dependent on another task, when the dependent task is marked as complete, then my task's priority should be escalated and I should receive a notification of this change.

Users can customize their notification settings to control the frequency and type of priority escalations they receive.

Given I am a user in the notification settings section, when I adjust my preferences for receiving priority notifications, then my settings should be saved and reflected in the notifications I receive moving forward.

A system administrator reviews the log of all priority escalations and notifications sent to users for auditing purposes.

Given I am a system administrator, when I access the priority escalation log, then I should see a complete record of all escalated tasks and their corresponding user notifications with timestamps.

Users can dismiss notifications about priority escalations to reduce notification fatigue.

Given I receive a notification about a priority escalation, when I dismiss the notification, then it should no longer be visible in my notification history.

Users should be alerted about high-priority tasks generated through team changes, such as the reassignment of responsibilities.

Given I am a user whose team has undergone changes, when a task is re-assigned to me due to team restructuring, then I should receive an alert indicating that this task is now my highest priority.

Dashboard Widget for Notifications

"As a user, I want a dedicated notifications widget on my dashboard so that I can easily monitor updates and prioritize my tasks without navigating away from my current work."

Description

The Dashboard Widget for Notifications provides a dedicated space on the user dashboard that displays all recent and upcoming notification alerts in a concise format. This feature will aggregate notifications from various tasks in one place, allowing users to quickly view and access current priorities. Additionally, users can interact with the notifications directly from the widget to update their task status or navigation to relevant task details. This enhancement streamlines the user's workflow and keeps them informed without disrupting their work.

Acceptance Criteria

User views the dashboard widget upon logging into SolvEx and expects to see all notifications in one consolidated space.

Given the user is logged into the SolvEx platform, when they navigate to the dashboard, then they should see the Notification Widget displaying all recent and upcoming notifications from their tasks.

User receives a priority notification and wants to interact with it to change the task status.

Given a notification appears in the Dashboard Widget regarding a high-priority task, when the user clicks on the notification, then they should be able to update the task status or navigate to the relevant task details directly from the widget.

User checks the dashboard during an ongoing team meeting to stay updated on task priorities without disruption.

Given the user is in a team meeting and looking at the SolvEx dashboard, when they glance at the Notification Widget, then they should see an up-to-date list of notifications without any need for refresh.

User wants to ensure that all critical deadline notifications are highlighted in the dashboard widget for quick identification.

Given the user is viewing the Notification Widget, when critical deadlines are approaching within their assigned tasks, then those notifications should be visually distinct (e.g., highlighted or color-coded) to indicate urgency.

User accesses the dashboard widget on a mobile device for quick task updates while on the go.

Given the user is accessing SolvEx on a mobile device, when they open the dashboard, then the Notification Widget should render properly and display all notifications in a mobile-friendly format.

User wants to filter notifications in the dashboard widget to only show high-priority alerts.

Given the user is viewing the Notification Widget, when they apply a filter for high-priority notifications, then only high-priority alerts should be displayed in the widget while others are hidden.

Historical Notification Log

"As a project administrator, I want to access a historical log of notifications so that I can review past alerts and assess how timely our team is responding to task updates and deadlines."

Description

The Historical Notification Log feature keeps a record of all notifications received by users, allowing them to review past alerts regarding task changes and deadlines. This feature is valuable for accountability and understanding the progression of tasks over time. Users can search through historical notifications to identify when tasks were escalated or altered, which aids in analyzing task completion trends and informs future project planning. This transparency enhances trust within teams and provides insights for performance assessments.

Acceptance Criteria

View Historical Notification Log

Given a user accesses the Historical Notification Log, When they filter by date range, Then the log displays only notifications within the specified date range.

Search Historical Notifications by Keywords

Given a user enters keywords in the search bar, When they initiate the search, Then the system displays relevant notifications that contain the keywords.

Access Previous Notifications

Given a user requests to view the Historical Notification Log, When they select a specific notification, Then the system provides detailed information about that notification, including timestamp and related task.

Monitor Task Completion Trends

Given a user reviews the Historical Notification Log, When they analyze the frequency of priority changes over a project timeline, Then they can visualize trends in task completion related to escalated notifications.

Audit Trail for Notifications

Given an admin accesses the Historical Notification Log, When they review the logs, Then the system ensures that all notifications are timestamped and attributed to the correct user for accountability.

Export Historical Notification Log

Given a user selects the export option, When they choose a format (e.g., CSV, PDF), Then the system generates an export of the Historical Notification Log containing all relevant notifications.

Product Details

Vision & Mission

Problem & Solution

Details & Audience

User Personas

Creative Collaborator

Background

Needs & Pain Points

Needs

Pain Points

Psychographics

Channels

Strategic Innovator

Background

Needs & Pain Points

Needs

Pain Points

Psychographics

Channels

Agile Team Facilitator

Background

Needs & Pain Points

Needs

Pain Points

Psychographics

Channels

Knowledge Driven Explorer

Background

Needs & Pain Points

Needs

Pain Points

Psychographics

Channels

Remote Engagement Champion

Background

Needs & Pain Points

Needs

Pain Points

Psychographics

Channels

Product Features

Trend Visualizer

Requirements

Data Input Integration

Description

Acceptance Criteria

Interactive Trend Analysis

Description

Acceptance Criteria

Real-Time Data Updates

Description

Acceptance Criteria

Customizable Visualization Options

Description

Acceptance Criteria

Export and Share Features

Description

Acceptance Criteria

Outcome Analyzer

Requirements

Expected vs Actual Analysis

Description

Acceptance Criteria

Discrepancy Highlighting

Description

Acceptance Criteria

Success Factors Identification

Description

Acceptance Criteria

User Customization Options

Description

Acceptance Criteria

Real-time Data Refresh

Description

Acceptance Criteria

Persona-Focused Insights

Requirements

Persona Identification

Description