FlowSync

Real-Time Analytics Panel

A dynamic dashboard that delivers up-to-the-minute metrics and visualizations, empowering project managers to monitor performance, identify trends, and swiftly adjust strategies to maintain project momentum. This feature enhances decision-making by providing a clear, live snapshot of project essentials.

Requirements

Dynamic Data Refresh

"As a project manager, I want the analytics panel to automatically refresh data in real-time so that I can always see the latest project metrics without delay."

Description

Implement real-time data streaming capabilities that continuously update the analytics panel without requiring manual refresh. The panel integrates with core systems to fetch project metrics and adapts to changes instantly, ensuring that project managers can monitor current statuses, performance indicators, and trend shifts. This feature is vital to maintain accuracy and timeliness of project data for prompt decision-making.

Acceptance Criteria

Live Dashboard Update

Given the analytics panel is open, When new project metrics are updated in the core system, Then the dashboard should display updated metrics in real-time without requiring a manual refresh.

Continuous Data Streaming

Given that a real-time data stream is active, When the system detects incoming project data, Then the data refresh mechanism should automatically update the analytics panel seamlessly.

Data Accuracy Verification

Given that multiple project metrics are updated simultaneously, When the dynamic data refresh occurs, Then all visualizations and data values must accurately reflect the latest metrics with 100% consistency.

Performance Under Load

Given high-frequency updates and concurrent user access, When the analytics panel is refreshed, Then the system must maintain optimal performance and responsiveness with no observable delays.

Error Handling in Data Refresh

Given a disruption in the data stream due to network issues, When the system encounters an error, Then it should display a clear error message and attempt to reconnect automatically within 5 seconds.

Interactive Visualization Tools

"As a project manager, I want to interact with visualizations by zooming in, filtering data, and viewing tooltips so that I can gain deeper insights from project metrics."

Description

Develop interactive charts and graphs that allow project managers to drill down into specific metrics for detailed analysis. The requirement focuses on creating scalable, dynamic visualizations that can adjust based on user interaction, such as zoom, hover tooltips, and filter options. This integration enhances the ability to quickly identify areas of concern and opportunities for project improvement.

Acceptance Criteria

Drill Down into Metrics

Given the interactive visualization tools are rendered on the dashboard, when a project manager clicks on a specific chart segment, then the tool should expand to show detailed metrics with zoom and hover functionalities.

Dynamic Filtering

Given multiple filter options available on the analytics panel, when a project manager applies a filter criterion, then the visualizations should instantly adjust to display only the filtered data in real-time.

Real-Time Data Update

Given the dashboard is live with streaming data, when new metrics are received, then the interactive charts and graphs must refresh automatically within 2 seconds without user intervention.

Hover Tooltip Information

Given the presence of interactive charts, when a project manager hovers over any data point, then a tooltip should appear displaying comprehensive metric details including unit and trend information.

Customizable Dashboard Widgets

"As a project manager, I want to customize my analytics dashboard so that I can prioritize and view the project data that matters most to me."

Description

Provide a customizable widget system that allows project managers to choose, arrange, and configure different data visualizations and metrics on the analytics panel. The requirement mandates a drag-and-drop interface with options for selecting metrics, altering layout, and changing the appearance of widgets to fit personal preferences and screen real estate optimization. This flexibility promotes a more user-centric approach to monitoring project performance.

Acceptance Criteria

Drag and Drop Functionality

Given that the dashboard is in customization mode, when a widget is clicked and dragged to a new location, then the widget is repositioned accordingly without disruption.

Metric Selection Customization

Given that a widget customization panel is open, when a project manager selects a new metric from the available options, then the widget updates in real time to display the chosen metric.

Layout Configuration and Saving

Given that widgets are arranged in a desired configuration by the user, when the layout is saved, then the configuration persists across sessions and refreshes.

Appearance Customization

Given that a widget customization interface is active, when a project manager adjusts color schemes and style settings, then the widget's appearance updates immediately to reflect the changes.

Responsive Adjustment

Given that the dashboard is accessed on various devices or different screen sizes, when customization is applied, then the widgets automatically adjust to maintain readability and usability across all devices.

Alert & Notification Integration

"As a project manager, I want to receive alerts when project metrics exceed defined thresholds so that I can take immediate corrective measures to keep projects on track."

Description

Integrate an alert system that notifies project managers in real-time when critical project metrics deviate from set thresholds. The requirement includes configurable alerts that can trigger notifications via multiple channels such as email, SMS, or in-app alerts. This enhances the workflow by providing immediate attention to potential issues that require prompt action, ensuring timely resolution.

Acceptance Criteria

Threshold Violation Alert

Given project metrics deviate beyond preset thresholds, when a metric update occurs, then the system must trigger an alert via email, SMS, or in-app notifications.

Configurable Alerts Management

Given a project manager updates alert thresholds and notification channels, when changes are submitted, then the system must apply the new settings immediately without requiring a dashboard refresh.

Real-Time Notification Display

Given a critical alert event occurs, when the project manager is logged into FlowSync, then an in-app notification should be displayed in real-time with a distinct visual indicator.

Multi-Channel Notification Reliability

Given an alert is triggered, when the system dispatches notifications across email, SMS, and in-app channels, then each channel must receive the alert with consistent information within a latency of under 5 seconds.

Bottleneck Alert System

An intelligent alert mechanism that proactively identifies and signals potential process bottlenecks before they escalate. By analyzing live data trends, this feature helps managers address issues promptly, ensuring continuous workflow efficiency and reduced project delays.

Requirements

Real-time Data Monitoring

"As a project manager, I want to have access to live data on workflow metrics so that I can identify potential bottlenecks as soon as they arise."

Description

Implement a module that continuously monitors workflow metrics in real time, ensuring that all key performance indicators are tracked and updated dynamically. This module will integrate seamlessly with FlowSync’s existing data streams, providing a foundation for detecting anomalies and identifying areas where bottlenecks might occur, thereby enabling proactive management of project workflows.

Acceptance Criteria

Continuous Metric Update

Given the module is active, when live workflow metrics are pushed to the system, then all KPIs must be updated on the dashboard within 1 second to ensure real-time accuracy.

Seamless Data Integration

Given FlowSync's active data streams, when data flows into the real-time monitoring module, then the module must integrate with existing data without causing discrepancies or delays.

Anomaly Detection Activation

Given the continuous monitoring of workflow metrics, when an anomaly is detected, then the system should trigger a bottleneck alert within 2 seconds and log detailed information for further analysis.

Intelligent Alert Algorithm

"As a remote project manager, I want automated alerts based on predictive analytics so that I can address potential workflow issues before they impact project timelines."

Description

Develop a machine learning-driven algorithm that analyzes live data trends to predict and identify potential process bottlenecks before they escalate. This component will offer predictive insights and enable automated alert generation based on predefined thresholds and dynamic conditions, enhancing managerial responsiveness and operational efficiency within FlowSync.

Acceptance Criteria

Real-time Bottleneck Detection

Given live data input, when the system identifies abnormal delays indicating a potential process bottleneck, then the algorithm must trigger a predictive alert before the bottleneck escalates, based on predefined thresholds.

Predictive Alert Accuracy Assessment

Given historical performance data, when the algorithm analyzes trends, then its predictions must match at least 80% with manually verified bottlenecks, ensuring actionable insights.

Automated Alert Generation for Dynamic Conditions

Given a sudden surge in workload, when dynamic conditions exceed normal thresholds, then an automated alert should be generated within 2 minutes including recommendations for remedial actions.

Comprehensive Notification Integration

"As a project manager, I want my alerts and updates to be integrated within my dashboard and delivered through various channels so that I can promptly react and maintain continuous project flow."

Description

Create an integrated notification system that consolidates alert details into the existing FlowSync dashboard while supporting multiple communication channels including in-app notifications, email, and SMS. This system will streamline the display of real-time alerts and recommendations, ensuring that project managers receive timely and actionable information without disrupting their workflow.

Acceptance Criteria

In-App Notification Display

Given a new alert is triggered in the Bottleneck Alert System, when the FlowSync dashboard is active, then the alert should immediately display in the in-app notifications area.

Email Alert Notification

Given a high-severity alert is generated, when the user's email is registered and notifications are enabled, then an email containing alert details and recommendations should be sent within 5 minutes.

SMS Notification Alert

Given a critical alert is triggered in the system, when the user has configured SMS alerts, then an SMS notification with essential alert data and a dashboard link should be sent within 3 minutes.

Alert Consolidation on Dashboard

Given multiple alerts are received from different channels, when these alerts are processed, then they should be consolidated and displayed in a unified, prioritized format on the FlowSync dashboard without duplications.

Customizable Metrics View

A versatile dashboard customization tool that allows users to personalize insights according to their priorities. With adjustable layouts, filters, and key performance indicators, managers can create a tailored view that aligns perfectly with their unique project monitoring requirements.

Requirements

Widget Arrangement Flexibility

"As a project manager, I want to easily rearrange my dashboard widgets so that I can highlight the metrics that are vital to my project's success."

Description

This requirement enables users to arrange, resize, and reposition dashboard widgets to display the metrics that matter most to them. It supports intuitive drag-and-drop interactions and grid-based snapping, ensuring a seamless and personalized workflow integration. Its implementation is aimed at increasing the ease of access to key performance data, aligning exactly with the dynamic needs of remote project managers using FlowSync.

Acceptance Criteria

Widget Drag and Drop Interaction

Given a dashboard populated with widgets, when a user initiates a drag on a widget and drops it in a new location, then the widget should reposition and align with the grid-based layout.

Widget Resizing Functionality

Given a widget on the dashboard, when a user resizes the widget using its corner or edge handles, then the widget’s dimensions should adjust proportionally, maintaining grid alignment and displaying updated metrics accordingly.

Widget Arrangement Persistence

Given that a user has rearranged widgets on the customizable dashboard, when the changes are saved, then the altered layout should persist across subsequent sessions and device logins.

Intuitive Snap-to-Grid Feature

Given that a widget is being repositioned near grid boundaries during a drag operation, when the user releases it, then the widget should automatically snap to the closest valid grid point ensuring a neat and organized layout.

Advanced Filtering Options

"As a project manager, I want to filter my metrics by relevant criteria so that I can focus on the most significant project data."

Description

This requirement provides comprehensive filtering capabilities allowing users to refine the displayed metrics based on variables such as date ranges, project status, and custom tags. The advanced filtering ensures that project managers can quickly sift through large data sets to identify trends and anomalies, which in turn boosts productivity and insight accuracy within FlowSync's customizable metrics view.

Acceptance Criteria

Filtering by Date Range

Given a user selects a custom date range filter, when the filter is applied, then only metrics falling within the specified dates are displayed.

Filtering by Project Status

Given a project manager selects a specific project status filter, when the filter is applied, then only projects with the selected status are displayed.

Filtering using Custom Tags

Given a user applies custom tag filters, when the filter is executed, then metrics tagged accordingly are the only ones shown on the dashboard.

Combining Multiple Filters

Given a user selects multiple filter criteria including date range, project status, and custom tags, when all filters are applied simultaneously, then the dashboard only displays metrics satisfying all selected filters.

Resetting Applied Filters

Given a user has applied one or more filters, when the reset option is selected, then all filters are cleared and the dashboard returns to its default view.

Custom KPI Selection

"As a project manager, I want to choose the KPIs that are most relevant to my project so that I can focus on metrics that directly impact project outcomes."

Description

This requirement allows users to select and configure the key performance indicators that appear on their dashboard. Users can choose from a broad range of metrics, ensuring that only the most relevant KPIs are displayed. Such customization not only enhances user experience but also aligns the dashboard with the specific monitoring needs of each project, making data-driven decisions more effective.

Acceptance Criteria

Real-Time KPI Selection

Given the user is on the dashboard customization page, when the 'Custom KPI Selection' option is enabled, then the system allows selection and configuration of KPIs from a defined list of metrics.

Dynamic KPI Preview

Given a KPI is selected by the user, when the user configures its settings, then the dashboard immediately updates to preview the selected KPI with the relevant data feed.

User Preference Persistence

Given the user has configured custom KPIs, when the user saves the preferences and logs out, then the system preserves and reloads the custom settings upon the next login.

User Role-Based Access for KPI Customization

Given different user roles such as project managers versus team members, when accessing the customization feature, then the system restricts editing rights to authorized roles only.

Error Handling on KPI Load Failure

Given a KPI fails to load or fetch data, when the error occurs, then the system displays a meaningful error message and defaults to a safe configuration.

Real-time Data Refresh

"As a project manager, I want my dashboard to update in real-time so that I always have access to the most current project data."

Description

This requirement ensures that the dashboard automatically updates with the latest data in real-time, providing project managers with continuous access to live project metrics. Integrating real-time data ensures that decisions are based on the most current information, thereby reducing delays and enhancing overall project responsiveness.

Acceptance Criteria

Instant Data Refresh on Dashboard

Given a project manager is viewing the customizable metrics dashboard, when a new data point is generated from an integrated tool, then the dashboard updates automatically within 2 seconds to display the new information.

Consistent Real-Time Refresh Across Widgets

Given multiple KPIs are displayed on the dashboard, when one data source is updated, then all relevant widgets must refresh synchronously to reflect the updated metrics.

Manual Refresh Override Functionality

Given that the dashboard auto-refreshes, when a project manager clicks the 'Refresh' button, then the dashboard forces an immediate and complete update of data from all integrated sources.

Handling Data Latency

Given potential network latency issues, when data fetching experiences delays, then the dashboard displays a loading indicator and a timestamp of the last successful update to inform the user.

Data Consistency Verification

Given real-time data refresh is active, when comparing dashboard data against native source metrics, then the displayed metrics must match the source data within a tolerance of +/- 1%.

User Preference Memory

"As a project manager, I want the system to remember my dashboard configuration so that I don't have to set up my personalized view every time I log in."

Description

This requirement focuses on preserving user configurations, ensuring that the customizations made to the dashboard are retained across sessions. By storing user preferences, FlowSync eliminates the need for repetitive setup, providing a consistent and user-friendly experience that streamlines workflow management and reinforces productivity gains.

Acceptance Criteria

User Login and Preference Retrieval

Given a user has previously customized the dashboard, when the user logs in, then the system must retrieve and apply the saved configurations automatically.

Dashboard Reload Preservation

Given changes have been made to the dashboard layout and filters, when the user reloads the dashboard within the same session, then the previously set customizations must persist.

Preference Update Confirmation

Given a user updates the dashboard settings, when the user saves the modifications, then the system must display a successful update confirmation and store the new preferences for future sessions.

Multi-device Preference Sync

Given a user accesses the dashboard from multiple devices, when the user logs in from a new device, then the system must sync and apply the user’s saved preferences consistently across all devices.

Historical Insight Overlay

This feature overlays historical project data with real-time analytics, enabling managers to compare current performance against past trends. It offers a deeper context for decision-making, helping identify recurring patterns and informing more strategic future planning.

Requirements

Real-Time Historical Data Sync

"As a project manager, I want historical project data to sync with current analytics so that I can compare past trends with real-time performance and make informed strategic decisions."

Description

Integrate historical project data with ongoing real-time analytics streams, ensuring that past trends and current performance metrics are aligned and updated seamlessly. This requirement involves implementing data retrieval, matching timestamps between historical logs and live data feeds, and ensuring data accuracy and consistency across the overlay.

Acceptance Criteria

Real-Time and Historical Data Synchronization

Given that historical project data and real-time analytics streams are loaded, when the system correlates data using matching timestamps, then the overlay should display a unified and synchronized view of past and current performance metrics.

Data Accuracy Verification

Given that both historical logs and real-time data are available, when a project manager compares the overlaid data, then the data accuracy should be verified to meet a minimum consistency threshold of 99.9%.

Timestamp Matching Robustness

Given real-time incoming analytics and historical data logs, when the system processes timestamp data, then it should align the timestamps within a configurable threshold (e.g., ±5 seconds) to ensure precise matching.

Automated Data Refresh

Given that the real-time analytics stream is continuously updated, when the system retrieves historical data, then the overlay must automatically refresh the comparison data without manual intervention.

Fallback Mechanism on Data Sync Failure

Given a scenario where real-time data fails to sync with historical data, when a sync issue occurs, then the system should trigger an alert and display a fallback data view while logging the event for review.

Dynamic Overlay Visualization

"As a project manager, I want an interactive visualization overlay so that I can easily identify patterns and anomalies by comparing historical and real-time data through a simple, intuitive interface."

Description

Develop interactive and dynamic visualizations that overlay historical data with real-time analytics. The feature should allow toggling between data sets, zooming into specific time ranges, and highlighting key trends and anomalies in a user-friendly interface that enhances readability and insight extraction.

Acceptance Criteria

Interactive Data Layer Toggle

Given the user is on the Dynamic Overlay Visualization dashboard, when they select to overlay historical and real-time data, then both data sets are clearly displayed with distinct visual cues.

Zoom Functionality for Time Ranges

Given the user initiates the zoom function on the timeline, when they select a specific time range, then the visualization accurately zooms in and displays detailed data for the selected period.

Highlighting Trends and Anomalies

Given the visualization is active, when key trends or anomalies are detected, then they are automatically highlighted using distinct colors and annotations.

User-Friendly Interface Readability

Given the dynamic overlay is rendered, when the user interacts with it, then the interface should display clear labels, legends, and tooltips that enhance readability and insight extraction.

Optimized Performance Under Interaction

Given the user toggles data layers or utilizes the zoom functionality, when interacting with the dynamic overlay, then the system responds within 2 seconds to ensure a smooth and efficient user experience.

Time-Series Data Filtering

"As a project manager, I want to filter historical and live data by specific time ranges so that I can concentrate on the most relevant trends and enhance the accuracy of my performance insights."

Description

Implement robust filtering capabilities that allow users to select specific time ranges and data sets for detailed analysis. This involves creating intuitive user interface components that support custom date range selection, categorization, and the ability to isolate particular segments of data for focused comparison and analysis.

Acceptance Criteria

Selecting Custom Date Range

Given a user with access to the Historical Insight Overlay, when they navigate to Time-Series Data Filtering, then they should be able to select a custom start date and end date using the intuitive date picker.

Using Predefined Date Ranges

Given a user on the filtering screen, when they select from preset options (e.g., Today, Last 7 days, Last 30 days), then the system should display data matching those ranges accurately.

Filtering by Data Category

Given a user wishing to isolate a specific data segment, when they choose a category from the filtering options, then the system should filter the time-series data to only show results relevant to the selected category.

Comparing Historical and Real-Time Data

Given a user needing to compare current performance with historical trends, when they apply time-based filters, then the system should overlay historical data on top of real-time analytics for clear comparison.

Validation of Filter Inputs

Given a user enters an invalid or contradictory date range, when the filter is applied, then the system should display an error message and prevent the filter from being executed.

Performance Optimization and Data Caching

"As a project manager, I want the data overlay to load quickly and reliably, regardless of data volume, so that I can access historical insights without experiencing delays or performance issues."

Description

Optimize the overlay feature to handle large datasets efficiently by incorporating advanced caching methods and performance improvements. This includes reducing latency on data retrieval, ensuring rapid load times, and maintaining a responsive interface even when processing extensive historical data alongside live updates.

Acceptance Criteria

High Volume Data Load Scenario

Given the overlay displays historical data, when more than 100,000 data points are loaded, then the data should load within 2 seconds.

Responsive Interface During Data Updates

Given that live updates are streaming, when simultaneous data retrieval is performed, then the interface remains responsive without perceptible lag.

Advanced Caching Validation

Given the caching mechanism is in place, when repeated historical data requests occur, then subsequent load times should be reduced by at least 50%.

Data Consistency Check After Caching

Given the overlay accesses cached data, when new historical records are appended, then the displayed data must be consistent and free of discrepancies.

Simultaneous Retrieval and Refresh

Given that both real-time and historical data are processed concurrently, when a user navigates between different views, then the transition should occur smoothly without noticeable delays.

Collaborative Annotation Tools

Integrated tools that allow team members to highlight, comment, and annotate real-time data directly on the dashboard. This enhances cross-functional communication and collaboration, ensuring that insights are shared quickly and strategies are aligned across remote teams.

Requirements

Real-Time Annotation Sync

"As a remote project manager, I want annotations to sync in real time so that my team can immediately see updates and make prompt decisions."

Description

Enables annotations to update instantly across all user interfaces, ensuring that every team member sees the most current highlights, comments, and edits, which improves collaboration and decision-making during live sessions.

Acceptance Criteria

Annotation Updates Across Interfaces

Given a user adds an annotation during a live session, when the annotation is saved, then it must appear instantly across all active user interfaces.

Annotation Edit Propagation

Given a user edits an existing annotation, when the changes are committed, then the updated annotation must propagate in real-time to all connected user interfaces.

Simultaneous Annotations Handling

Given multiple users are adding or editing annotations concurrently, when these actions occur simultaneously, then the system should merge the changes appropriately or flag conflicts for manual review.

Annotation Comment Synchronization

Given a user leaves a comment on an annotation during a live session, when the comment is submitted, then it should be displayed instantaneously on all team members’ dashboards without lag.

Annotation Layer Customization

"As a team member, I want to customize annotation appearance so that I can quickly identify and categorize key information visually during collaborations."

Description

Allows users to customize annotation layers with configurable options such as colors, shapes, and styles, enabling them to visually organize and differentiate various annotations directly on the dashboard.

Acceptance Criteria

Annotation Color Customization

Given the user is on the dashboard customization pane, when they select annotation layer customization and choose color options, then the system must display a palette of predefined colors, accept custom hex input, validate the color format, and update the annotation layer color in real-time.

Annotation Shape Customization

Given the user is editing an annotation layer, when they choose to customize the shape of annotations, then the system must offer a selection of supported shapes (circle, square, triangle), show a preview for each option, and apply the selected shape immediately to existing annotations.

Annotation Style and Layer Priority Settings

Given the user is configuring annotation layers, when they adjust style settings such as border width, shadow, and opacity, then the system must update the annotation preview in real-time, preserve layer order, and ensure clear visual differentiation for overlapping annotations.

Threaded Comments and Replies

"As a remote collaborator, I want threaded comments so that I can engage in detailed, organized discussions with my team on specific annotations."

Description

Facilitates threaded commenting on annotations, allowing for nested replies so that discussions remain organized and context for feedback is maintained directly around specific dashboard elements.

Acceptance Criteria

Basic Threaded Commenting Functionality

Given a user is logged into FlowSync and viewing an annotated dashboard, when they click the comment icon on an annotation, then the system displays a comment input field and allows the user to post a top-level comment.

Nested Replies to Comments

Given a user is viewing an existing comment thread, when they click the reply button on a comment, then the system should display an input field indented under the parent comment for posting a nested reply.

Real-Time Synchronization of Comments

Given multiple users are viewing the same annotated dashboard, when one user adds a comment or reply, then all other users see the update in real time without needing a page refresh.

Annotation Access Control

"As a project manager, I want to manage annotation permissions so that I can control who contributes to or modifies project data, ensuring security and accuracy."

Description

Introduces role-based permission controls for annotations, ensuring that only authorized users can add, edit, or delete annotations, thereby maintaining data integrity and secure collaboration.

Acceptance Criteria

Authorized Annotation Creation

Given a user with annotation creation rights, when the user attempts to add an annotation, then the system accepts and saves the annotation. Given a user without such rights, when they attempt to add an annotation, then the system displays an error and blocks the action.

Authorized Annotation Editing

Given a user with annotation editing rights, when the user attempts to modify an existing annotation, then the changes are saved correctly. Given a user without editing rights, when they attempt to modify an annotation, then the system denies the change and shows an appropriate error.

Authorized Annotation Deletion

Given a user with annotation deletion rights, when the user attempts to delete an annotation, then the annotation is removed from the system and the action is logged. Given a user without deletion rights, when they attempt deletion, then the system blocks the deletion and displays an error.

Audit Logging for Annotation Changes

Given any annotation operation (creation, editing, deletion) performed by an authorized user, when the action is executed, then the system logs the action with the user ID, timestamp, and details of the change.

Real-Time Annotation Access Verification

Given a remote project manager accessing annotations, when they attempt to access a restricted annotation, then the system performs a real-time permission check and only allows access if the user has appropriate clearance.

Annotation History and Versioning

"As a team member, I want to access annotation history and revert changes so that I can correct errors and maintain an accurate record of modifications."

Description

Implements a comprehensive tracking system that logs all annotation changes and allows users to view history and revert to previous versions, ensuring transparency and the ability to undo unintended modifications.

Acceptance Criteria

Real-time Annotation Logging

Given a user makes an annotation change on the dashboard, when the change is saved, then the system logs the change with timestamp, user ID, and details of the modification.

Annotation Version Revert

Given a user selects a previous annotation version from the history, when the revert action is confirmed, then the system restores the annotations to the selected version and displays a success message.

Change History Accessibility

Given a user requests to view the annotation history, when the request is made, then the system retrieves and displays the complete, chronologically ordered list of changes with version identifiers.

Version Compare Feature

Given a user chooses two different annotation versions for comparison, when the comparison is initiated, then the system presents a side-by-side view highlighting the differences between the versions.

Audit Trail Integrity

Given a system audit is performed, when reviewing the audit logs, then the system exhibits a complete and tamper-proof record of all annotation changes with verifiable metadata.

Smart Task Aggregator

Automatically integrates tasks from various platforms into a unified list, ensuring that project managers have a clear and consolidated view of all pending activities. This feature reduces manual consolidation and enhances efficiency by centralizing task management.

Requirements

Unified Task Feed

"As a remote project manager, I want to view all tasks from multiple platforms in one consolidated feed so that I can manage my workload efficiently without switching between different tools."

Description

Integrate tasks seamlessly from multiple project management platforms and workflows into a single, consolidated feed within FlowSync. This unified feed offers project managers a clear, centralized overview, eliminating manual consolidation and reducing miscommunication, thereby enhancing productivity and ensuring efficient task management.

Acceptance Criteria

Unified Dashboard Initialization

Given a project manager logs into FlowSync, when the unified task feed is initialized, then tasks aggregated from all connected platforms must load within 5 seconds.

Real-Time Task Update

Given an update occurs on any connected task platform, when a task is modified or added, then the unified feed must reflect the change within 10 seconds.

Effective Task Filtering

Given a project manager applies filters (e.g., due date, task priority) on the unified task feed, when the filters are active, then only the tasks meeting the criteria should be displayed and updated in real-time.

Seamless Platform Integration

Given a project manager connects new platform credentials, when integration is set up, then tasks from that platform must be automatically imported into the unified feed without manual intervention.

Accurate Data Consolidation

Given new or updated tasks on any connected platform, when the unified task feed consolidates data, then there should be no duplicate entries and all tasks must be correctly reflected.

Real-Time Task Sync

"As a remote project manager, I want task updates to be reflected immediately so that I can rely on the system for accurate, timely project tracking and decisions."

Description

Implement a real-time synchronization mechanism that instantly updates task changes from integrated platforms within FlowSync. This ensures that project managers always have access to the most current task information, enhancing collaboration and decision-making integrity across teams.

Acceptance Criteria

Real Time Task Update

Given that an integrated platform sends a task update, When the update occurs, Then the change must reflect in the FlowSync task list within 2 seconds.

Instant Reflection on Dashboard Refresh

Given that a user refreshes the dashboard, When new task data is available from an integrated platform, Then the dashboard must immediately display the latest task information without manual intervention.

Robust Error Notification on Sync Failure

Given a failure in real-time sync due to network issues, When a sync error occurs, Then the system must display an appropriate error notification and automatically retry syncing after the connection is re-established.

Smart Task Filtering and Prioritization

"As a remote project manager, I want to filter and prioritize tasks based on deadlines and importance so that I can focus on urgent items and streamline my task management."

Description

Develop advanced filtering and sorting capabilities for the aggregated task list, allowing project managers to categorize tasks by deadlines, project, or priority. This feature enhances decision-making by enabling users to quickly identify critical and urgent tasks, ensuring that key project milestones are met reliably.

Acceptance Criteria

Filter by Deadline

Given the aggregated task list is displayed, when the user selects the deadline filter, then tasks should be sorted in ascending order by their deadlines and tasks without deadlines should appear at the end.

Filter by Project

Given the aggregated task list is displayed, when the user applies a project filter, then only tasks associated with the selected project should be shown.

Prioritize by Urgency

Given the aggregated task list is displayed, when the user sorts tasks by priority, then the tasks should be organized in order from highest to lowest priority, ensuring urgent tasks are at the top.

Combined Filtering

Given the aggregated task list is displayed, when the user applies multiple filters (deadline, project, and priority), then only tasks meeting all the selected criteria should be displayed in the consolidated list.

Real-Time Updates

Given the aggregated task list is displayed, when a task is updated on any integrated external platform, then the filtering and sorting criteria should update automatically in real-time within FlowSync.

Priority Sync

Utilizes intelligent priority tagging and sorting to align tasks from different tools based on urgency and importance. By highlighting critical tasks, managers can swiftly address high-priority items and optimize project workflow.

Requirements

Multi-Tool Data Aggregation

"As a project manager, I want to see all my tasks from different tools in one place so that I can manage my project priorities effectively without switching platforms."

Description

Develop an integration that aggregates tasks and priority data from multiple external project management tools into FlowSync’s dashboard. This ensures all relevant tasks are centralized for a comprehensive view, enabling real-time updates and consistent priority tagging across tools.

Acceptance Criteria

Real-Time Data Aggregation

Given external project management tools provide task and priority data, When the integration is activated, Then FlowSync dashboard must display a central, aggregated view of tasks with real-time updates.

Consistent Priority Tagging

Given different project management tools use varied priority levels, When data is aggregated, Then the system must map and display consistent priority tags across all tasks in FlowSync.

Error Handling for Unavailable Tools

Given one or more external tools are unreachable, When the aggregation process runs, Then FlowSync should display a warning message and continue displaying available data without interruption.

Data Update Frequency

Given that task data is subject to frequent changes, When updates occur in any external tool, Then the dashboard must refresh within 5 seconds to reflect the latest information.

User Dashboard Interaction

Given a user accessing the dashboard, When a task is selected, Then the detailed view must display the task's origin along with its correctly mapped priority information.

Intelligent Priority Tagging

"As a project manager, I want tasks to be automatically prioritized so that I can focus on the most critical issues without manually sorting them."

Description

Implement an intelligent algorithm that automatically assigns and adjusts priority tags based on task urgency and importance. The solution should evaluate task attributes and historical data to ensure critical tasks are highlighted, promoting effective time management.

Acceptance Criteria

Automatic Priority Assignment

Given a new task with specified urgency and importance parameters, when the task is created, then the algorithm assigns the highest priority tag based on predefined thresholds.

Dynamic Priority Adjustment

Given an existing task with modified attributes or updated historical data, when the system re-evaluates the task, then the priority tag updates automatically to reflect the current status.

Consistent Tagging Across Tools

Given tasks synced from multiple integrated tools, when tasks are imported into FlowSync, then the platform applies consistent and standardized priority tags based on overall evaluation criteria.

User Override for Priority Tags

Given a user manually adjusts a task's priority tag, when the override is submitted, then the system retains the manual change and logs the intervention for future auditing.

Historical Data Influence

Given a task that has historical performance data, when the intelligent algorithm evaluates task urgency, then the historical data is factored into the priority tag assignment to ensure accuracy.

Real-Time Priority Sorting

"As a project manager, I want my task list to update instantly when priorities change so that I can quickly react to new developments."

Description

Develop a dynamic sorting feature that organizes tasks in real-time based on their assigned priority tags. This functionality should update continuously to reflect changes from integrations and task modifications, ensuring managers always see the most up-to-date task order.

Acceptance Criteria

Real-Time Task Reflection

Given a task receives a modification in its priority tag, when the change is detected by FlowSync, then the task order updates in real-time to reflect its new priority placement.

Continuous Integration Trigger

Given an integration with an external tool adds a new task with a priority tag, when the system detects the addition, then the task is instantly incorporated into the sorted list according to its priority.

Priority Tag Sorting Algorithms

Given multiple tasks with varying priority tags, when tasks load onto the dashboard, then they must be sorted in descending order of importance, showing the highest priority at the top.

Handling Task Modification

Given an existing task is edited to change its priority tag, when the modifications are saved, then the system automatically adjusts the task order without requiring a manual refresh.

Performance Under Load

Given simultaneous priority updates from multiple integrations, when the system aggregates these changes, then the task list updates within 200 ms to ensure a seamless real-time experience.

User-Friendly Priority Dashboard

"As a project manager, I want a clear and customizable dashboard that displays my task priorities so that I can efficiently navigate and address critical items."

Description

Design a user-centered dashboard interface specifically for visualizing and managing prioritized tasks. The dashboard must incorporate intuitive design elements like color coding, filters, and customizable views to enhance usability and decision making in managing high-priority tasks.

Acceptance Criteria

Intuitive Navigation and Filtering

Given a logged in project manager, when they access the dashboard, then they must see clearly labeled filters for urgency and importance that allow them to quickly sort and view high-priority tasks.

Color-Coded Task Visualization

Given a list of tasks with varying levels of priority, when they are displayed on the dashboard, then each task must be presented with a distinct color code corresponding to its urgency level.

Customizable Dashboard Views

Given a project manager with display customization preferences, when they access the dashboard, then they must have the ability to toggle between different view modes (such as list and grid) and adjust visible columns for optimal task management.

Unified Deadline Tracker

Consolidates deadlines and due dates from multiple sources into a single timeline view. This feature aids project managers in meeting targets, reducing overdue tasks and keeping schedules aligned across teams.

Requirements

Centralized Deadline Aggregation

"As a project manager, I want all deadlines to be aggregated in one view so that I can efficiently track and manage my team’s schedules."

Description

Integrate multiple deadline sources into a single consolidated view by gathering due dates from various project management tools and calendars. This will enhance oversight, ensuring that all critical deadlines are visible and reducing the risk of oversight or delay.

Acceptance Criteria

Real-Time Deadline Aggregation

Given multiple connected deadline sources, When a new deadline is added or updated, Then the Unified Deadline Tracker refreshes the timeline view within 5 seconds to reflect the change.

Deadline Conflict Notification

Given overlapping or conflicting deadlines from different project management tools, When the system detects a schedule conflict, Then it highlights the conflicting entries and notifies the project manager with an alert.

Centralized Deadline Overview

Given that the project manager accesses the consolidated timeline view, When all deadlines are aggregated from various calendars, Then the system displays a unified timeline with clearly marked priorities and due dates.

Real-time Notification Engine

"As a project manager, I want to receive real-time notifications about deadline changes so that I can promptly address potential delays and keep projects on track."

Description

Implement a notification system that alerts users in real time about upcoming or overdue deadlines. This feature promotes proactive management by prompting immediate action when schedule changes occur, thereby reducing delays and missed deadlines.

Acceptance Criteria

Immediate Deadline Notification

Given a logged-in user on FlowSync's Unified Deadline Tracker, when an upcoming deadline is detected within one hour, then the system should send a real-time alert to that user.

Consolidated Notification Center

Given a user managing multiple projects, when multiple deadline alerts are triggered concurrently, then the notifications should be consolidated and displayed in a single notification center for simplified review.

Overdue Deadline Escalation

Given a task with an overdue deadline, when the deadline passes, then the system should escalate notifications by alerting both the responsible user and their manager.

Notification Settings Customization

Given a user accessing notification preferences, when adjusting settings, then the system should allow the user to customize notification frequency and preferred channels (e.g., email, SMS, in-app).

Performance Under Load

Given a high volume of deadline triggers, when multiple notifications are generated simultaneously, then the system must deliver all notifications within 5 seconds to ensure performance standards are met.

Interactive Timeline Visualizer

"As a project manager, I want an interactive timeline that visually presents deadlines so that I can quickly assess my project schedule and make timely adjustments."

Description

Develop an interactive timeline view that visually represents all project deadlines across various teams. This feature allows users to navigate, filter, and analyze deadline distributions, enhancing the ability to plan, adjust priorities, and mitigate scheduling conflicts.

Acceptance Criteria

Timeline View Initialization

Given a user successfully logs into FlowSync, when they navigate to the Interactive Timeline Visualizer, then all project deadlines from various teams are loaded and clearly displayed in chronological order with appropriate labels and color coding.

Deadline Filtering Functionality

Given deadlines are loaded on the timeline, when a user applies filters by team or deadline type, then the timeline refreshes to display only the deadlines matching the selected filters.

Interactive Navigation

Given the timeline is displayed, when a user clicks on a specific deadline, then detailed project deadline information including associated tasks and responsible team members should be shown in a dedicated sidebar.

Responsive Design and Accessibility

Given a user accesses the Interactive Timeline Visualizer from various devices, when the timeline loads, then it adjusts responsively and conforms to accessibility standards, such as proper contrast and keyboard navigation.

Real-Time Updates

Given the timeline is active, when project deadlines are added, modified, or removed in connected systems, then the timeline must reflect these changes in real-time within 5 seconds.

Integrative Calendar Sync

"As a project manager, I want my external calendars to automatically sync with FlowSync so that all my deadlines remain current and consistent across my tools."

Description

Enable seamless synchronization between FlowSync and external calendar applications to ensure that any deadline updated in one system is automatically reflected in all connected calendars. This promotes consistency in scheduling and minimizes discrepancies across platforms.

Acceptance Criteria

Real-time Calendar Update

Given that a deadline or due date is updated in an external calendar, when the update occurs, then the change should immediately reflect in FlowSync and all connected calendars.

Bidirectional Sync Integrity

Given that a deadline update occurs in FlowSync, when the update is applied, then the corresponding external calendar events must also update synchronously, and vice versa.

Conflict Resolution Monitoring

Given that there are simultaneous updates in different calendars, when a conflict occurs, then the system should alert users with a conflict resolution prompt and log the conflicting changes.

User Notification and Confirmation

Given that a calendar sync occurs, when an update is successfully processed, then the user receives a confirmation notification; if the sync fails, an error message with retry options is displayed.

Audit Trail Implementation

Given any change in calendar events, when the change is synced, then an audit log entry must be created with details of the source, timestamp, and nature of the change for traceability.

Cross-Tool Visualization

Provides dynamic visual dashboards that represent task statuses, progress, and workflow distribution from various tools. With intuitive charts and heatmaps, users gain quick insights into project health and task prioritization.

Requirements

Dynamic Dashboard Rendering

"As a project manager, I want to view dynamic dashboards so that I can quickly assess project health and adjust priorities in real-time."

Description

The system shall render dynamic and interactive visualization dashboards that accurately represent task statuses, progress, and workflow distribution from various integrated tools. This ensures that remote project managers have an intuitive overview of project performance, with benefits including reduced miscommunication and improved prioritization of tasks.

Acceptance Criteria

Real-Time Dashboard Update

Given integrated tools update their data, when a change occurs in any tool, then the dashboard must refresh automatically within 5 seconds to display the most updated task statuses, progress, and workflow distribution.

Interactive Data Filtering

Given a remote project manager is using the dashboard, when filters such as date range or task status are applied, then the dashboard should accurately narrow down the visual data to show only the relevant information as per the selected filters.

Multi-Tool Data Integration

Given the system integrates multiple project management tools, when fetching data from each tool, then the dashboard should accurately represent combined data with clear, distinct visual markers for data originating from different sources.

Responsive Dashboard Rendering

Given the dashboard is accessed by remote project managers using various devices, when rendering the dashboard interface, then it should be automatically adjusted to fit different screen sizes and resolutions without compromising the clarity and interactivity of visualization elements.

Real-Time Data Synchronization

"As a remote project manager, I want the data on my visualization dashboard to update in real-time so that I always have the most current project insights."

Description

The feature shall enable real-time synchronization of data from multiple integrated tools to ensure that the dashboards display the latest information. This functionality minimizes delays and inconsistencies, enabling proactive decision-making and a seamless user experience across different platforms.

Acceptance Criteria

Real-Time Update in Dashboard

Given a data change event in any integrated tool, when the system's data synchronization mechanism is triggered, then the dashboard visualizations update within 2 seconds.

Accurate Data Representation

Given multiple tool integrations, when data is synchronized, then the displayed dashboard metrics exactly match the original tool sources without discrepancies.

Error Handling and Alerts

Given a failure during data synchronization, when an error occurs in one of the integrated tools, then the system displays a clear error message detailing the error and potential remediation steps.

User Interaction During Sync

Given a user interacting with the dashboard during synchronization, when data refreshes occur, then the user experience remains seamless with no noticeable performance lag or disruption.

Automated Data Integrity Checks

Given periodic data synchronization events, when synchronization is complete, then automated integrity checks validate that all synchronized data is accurate and consistent, with discrepancies logged for review.

Customizable Visual Elements

"As a remote project manager, I want to customize the dashboard visuals so that I can set up an interface that best fits my workflow and project management style."

Description

The system shall allow users to customize visual dashboard elements, such as chart types, color schemes, and display options, to match individual preferences and project needs. This flexibility enhances user engagement and supports tailored project monitoring by addressing specific visual communication requirements.

Acceptance Criteria

User Customization of Chart Types

Given a user with customization access, when the user selects a different chart type from the settings menu, then the dashboard displays the new selected chart type immediately and persistently across sessions.

Color Scheme Customization

Given a user accessing customization options, when the user selects a custom color scheme, then the dashboard updates all visual elements with the selected color palette and ensures changes persist after page refresh and re-login.

Display Options Personalization

Given a user on the visual dashboard, when the user modifies display options such as widget size or layout, then the system should update the dashboard layout instantly and save these preferences for future sessions.

Interactive Drill-Down Navigation

"As a project manager, I want to interact with the visual components so that I can drill down into the data details for better analysis of project performance."

Description

The requirement specifies that users will be able to interact with the dashboards by clicking on various visual elements to access detailed reports and underlying data. This drill-down capability supports deeper analysis of project metrics and task progress, thereby providing actionable insights and facilitating proactive adjustments.

Acceptance Criteria

Dashboard Element Click Interaction

Given a dynamic visual dashboard, when a user clicks on a chart or heatmap element, then an interactive drill-down view is displayed showing detailed reports and underlying data.

Data Consistency on Drill-Down

Given a detailed drill-down view, when a user accesses underlying project metrics, then the data displayed must be synchronized with real-time updates from all integrated tools.

Responsive Drill-Down Navigation

Given the use of various devices, when a user activates the drill-down functionality on a mobile or tablet device, then the detailed report view adjusts responsively to maintain usability and clarity.

Heatmap Activity Indicator

"As a project manager, I want to see heatmap indicators on my dashboards so that I can easily spot areas with high activity or potential bottlenecks."

Description

The system shall include heatmap visualizations to indicate the intensity of activity across different segments of projects. This visualization tool enables project managers to quickly identify hotspots and potential issues within workflows, facilitating prompt interventions and resource reallocation if needed.

Acceptance Criteria

Dashboard Heatmap Display

Given a project is loaded in FlowSync, when the user accesses the dashboard view, then the heatmap activity indicator must be visible with colors representing varying levels of project activity.

Real-Time Data Update

Given that connected tools send updated project metrics, when data changes occur, then the heatmap visualization should update within 10 seconds to reflect the most recent activity levels.

Interactive Detailed View

Given the presence of hotspots on the heatmap, when a user clicks on an area of high activity, then detailed task and workflow information must be displayed to facilitate further analysis.

Accurate Color Scale Representation

Given defined thresholds for low, medium, and high activity levels, when the heatmap is generated, then the displayed color scale must accurately correlate with these thresholds to ensure consistency in visual data representation.

Contextual Task Insights

Enriches each merged task with detailed information, including related documents, comments, and historical data from integrated platforms. This feature streamlines decision-making and improves collaboration by offering in-depth context at a glance.

Requirements

Aggregated Context Data

"As a project manager, I want to view all related context for each task so that I can quickly understand the background and make informed decisions."

Description

Integrate data from various project tools, including documents, comments, and historical logs, into each merged task. This enriched data presentation empowers project managers to access all relevant context at a glance, facilitating faster decision-making and reducing the time spent switching between different platforms.

Acceptance Criteria

Merged Task Data Integration

Given the system is connected to all integrated project tools, When a task is merged, Then the merged task must display aggregated context data including documents, comments, and historical logs.

Real-Time Context Data Update

Given that there are updates in any integrated platform, When a user views an already merged task, Then the displayed context data must reflect the latest changes in real-time without requiring a page refresh.

Context Data Accessibility

Given a user is reviewing a merged task, When the user clicks on the information icon, Then a detailed overlay should appear presenting all aggregated documents, comments, and logs in a user-friendly format.

Error Handling for Data Integration

Given that there is a failure in fetching data from one or more external sources, When the system attempts to merge context data, Then clear error messages and fallback data (if available) should be displayed to the user.

Integrated Document Access

"As a remote project manager, I want to access all relevant documents embedded within a task so that I can work efficiently without navigating away from the platform."

Description

Link all associated documents and media directly with merged tasks, ensuring that crucial files and references are accessible without leaving the platform. This integration will streamline workflow and improve task comprehension by centralizing all essential resources.

Acceptance Criteria

Task and Document Integration

Given a merged task with associated documents, when the task is viewed, then all related documents and media are displayed within the task view seamlessly.

Real-Time Document Sync

Given that a document is updated on an integrated platform, when a user opens the merged task, then the updated version of the document is retrieved in real-time.

One-Click Document Access

Given a merged task, when a user clicks on a linked document, then the document should open directly within the platform without requiring external logins.

Accurate Document Categorization

Given multiple documents associated with a task, when the task is displayed, then documents are categorized and easily navigable based on file type and relevance.

Responsive Document Viewer

Given various device types, when a merged task is accessed, then the displayed document viewer adapts to different screen sizes ensuring accessibility and readability.

Historical Data Visualization

"As a project manager, I want to see a visual timeline of each task’s history so that I can understand its evolution and identify recurring issues or trends."

Description

Visualize and integrate historical task data, including prior modifications, comment threads, and change logs, into each merged task. This requirement enhances transparency by offering a timeline view of task evolution, enabling project managers to identify trends and potential issues proactively.

Acceptance Criteria

Task Timeline Overview

Given a merged task with historical data, when the timeline is viewed, then all past modifications, comments, and change logs shall be displayed in chronological order.

Filtering Historical Data

Given a merged task with extensive historical data, when a user applies a filter, then the timeline should display only the relevant events according to type and date range.

Real-Time Updates Integration

Given an updated task data, when a new change occurs, then the timeline view must refresh automatically to show the latest modifications and comments.

Data Consistency Check

Given a merged task, when historical data is loaded, then the data must accurately reflect all prior task modifications without omissions.

Auto-Update Scheduler

Leverages AI-driven triggers to automatically schedule and execute routine project updates. This feature ensures that your project dashboard stays current without manual input, improving task tracking and reducing administrative effort.

Requirements

Intelligent Update Trigger

"As a remote project manager, I want the system to automatically update my project dashboard upon detecting new changes so that I can maintain an accurate overview without manual intervention."

Description

The requirement focuses on enabling an AI-powered system to monitor project activities and trigger automatic updates to the project dashboard when changes are detected. This functionality reduces manual input by scheduling and executing routine project status updates seamlessly, ensuring data consistency across all integrated modules and facilitating real-time collaboration among remote teams.

Acceptance Criteria

Real-Time Update Trigger Activation

Given a project activity update occurs, when the AI monitoring system detects the change, then the automated update trigger must execute and refresh the project dashboard within 5 seconds.

Data Consistency Across Modules

Given multiple integrated modules in FlowSync, when an automatic update is triggered, then the dashboard data should reflect consistent updates across all modules without discrepancies.

Manual Override of Auto-Update

Given that an automatic update trigger is scheduled, when a project manager manually inputs a change, then the system must allow the manual update to override the automatic trigger.

Error Handling during Update Process

Given an error such as network failure occurs during the update process, when the error is detected, then the system must log the error, alert the administrator, and ensure that no partial updates are applied to maintain data integrity.

Custom Update Scheduling

"As a project manager, I want to set custom update schedules and thresholds so that the dashboard reflects work progress according to my team’s rhythm and avoids unnecessary updates."

Description

This requirement involves providing users the capability to customize the frequency and conditions for auto-scheduling project updates. It allows configuration of update intervals, thresholds triggering updates, and enables a balance between automated precision and user control, ensuring that the updates remain relevant and responsive to project dynamics.

Acceptance Criteria

Custom Interval Configuration

Given that a user is on the custom update scheduling screen, when they set a custom update interval, then the system should reflect the entered interval for auto-scheduling updates accurately in the dashboard.

Threshold Trigger Customization

Given that a user wants to configure threshold conditions, when they define a minimum threshold value for triggering auto-updates, then the configuration should be saved and applied to determine auto-schedule actions.

User Control Balance Between Automation and Manual Overrides

Given that a user has enabled custom update scheduling, when the system detects automated conditions, then it should notify the user and allow manual override options.

Error Handling for Invalid Configurations

Given that a user enters an invalid update interval or threshold value, when the configuration is submitted, then the system should display an error message and prevent saving the configuration.

Update Status Confirmation

"As a user, I want to receive confirmation notifications for each automated dashboard update so that I can verify that my project progress is accurately recorded."

Description

This requirement aims to include a confirmation mechanism that provides feedback after each automated update, offering detailed logs and notifications on successfully executed tasks and any issues. This oversight helps verify that the auto-update process runs smoothly and assists in troubleshooting potential errors, thereby increasing system reliability.

Acceptance Criteria

Real-Time Update Confirmation

Given an automated update is executed, when the update completes, then the system shall display a confirmation notification with a success message.

Update Log Accuracy

Given an automated update is executed, when the update details are recorded, then the system shall log the update with a timestamp, update type, and status in an accessible log file.

Error Alert Notification

Given an automated update fails, when an error is detected, then the system shall send a prompt error notification to the project manager and record the error details in the update log.

Predictive Trigger System

Employs machine learning algorithms to forecast the optimal moments for triggering automated actions. By analyzing historical and real-time data, it anticipates workflow needs, reducing delays and enhancing proactive project management.

Requirements

Real-Time Data Aggregator

"As a remote project manager, I want the system to aggregate all relevant workflow data in real time so that I can trust the predictive triggers to be based on the most current information."

Description

Collect and consolidate historical and real-time workflow data from multiple integrated tools to provide a reliable data foundation for the predictive trigger system. This requirement ensures that the system has accurate and up-to-date information to analyze, leading to improved trigger accuracy and proactive project management.

Acceptance Criteria

Data Collection and Aggregation Validation

Given integrated sample data from multiple sources, when the Real-Time Data Aggregator runs, then it should collect and consolidate data from each source accurately within the expected time frame.

Historical Data Integrity Check

Given a set of historical workflow data, when the data is aggregated, then it must retain data integrity, correct timestamps, and proper source attribution without any loss or corruption.

Real-time Data Freshness Verification

Given a continuous stream of live data from integrated tools, when the system aggregates the data, then it must display updated information within 5 seconds ensuring no data packets are missed.

Predictive Trigger Algorithm

"As a remote project manager, I want an intelligent triggering system that predicts the best moment to initiate automated actions so that I can improve workflow efficiency and reduce delays."

Description

Develop a machine learning-based algorithm that analyzes aggregated data to predict optimal moments for automating actions. The algorithm should continuously learn from new data, refining its accuracy and reducing project delays by preempting workflow inefficiencies.

Acceptance Criteria

Real-Time Data Analysis Test

Given a stream of both historical and real-time project data, when the algorithm processes this data, then it should accurately predict the optimal moment to trigger an automated action with a minimum accuracy of 90%.

Adaptive Learning Performance

Given initial predictions provided by the algorithm, when new data is integrated over time, then the algorithm must demonstrate an improvement in prediction accuracy by at least 5% over the baseline within one week.

Workflow Delay Reduction Impact

Given the integration of the predictive trigger algorithm into FlowSync, when the algorithm is deployed in a live project environment, then project delays should decrease by at least 20% compared to the pre-automation baseline.

Smart Automation Trigger Consistency

Given simulated project scenarios, when the algorithm runs continuously, then it should trigger automated actions only during genuine workflow inefficiencies, maintaining false positive triggers below 10%.

Real-Time Alert and Notification

Given an optimal trigger event identified by the algorithm, when the automated action is initiated, then the system must notify project managers within 5 seconds of trigger activation.

Automated Trigger Execution and Monitoring

"As a remote project manager, I want automated execution of recommended triggers along with real-time monitoring so that I can quickly respond to any issues and maintain seamless workflow continuity."

Description

Implement a robust mechanism to execute triggered actions automatically and monitor their outcomes in real-time. This component should provide actionable feedback and alerts to ensure that the triggers perform as expected and facilitate immediate adjustments if necessary.

Acceptance Criteria

Real-Time Trigger Execution Monitoring

Given an automated trigger is executed, when the system monitors its outcome in real-time, then a status update is provided and alerts are raised if the outcome deviates from expected parameters.

Automated Feedback and Alert System

Given the completion of an automated trigger action, when the outcome is analyzed by the system, then actionable feedback and real-time alerts are displayed on the project monitoring dashboard.

Historical Data Validation of Trigger Accuracy

Given available historical trigger data, when the system compares predicted trigger timings against actual execution times, then deviations must be within an acceptable threshold of less than 10% variance.

Manual Override and Adjustment Notification

Given an instance of automated trigger execution, when a manual override is initiated due to discrepancies or failures, then the system must log the incident and notify project managers with detailed error reports.

System Performance Under High Load

Given that the system experiences high load with multiple triggers executing concurrently, when monitoring is performed, then the system must maintain performance benchmarks including execution within 2 seconds and accurate, real-time alerts.

Dynamic Response Engine

Automatically detects critical project events and deploys smart actions in response. This feature minimizes manual oversight by adjusting workflows on-the-fly, ensuring smooth operations and a rapid response to evolving project dynamics.

Requirements

Event Detection Module

"As a project manager, I want the system to detect critical project events automatically so that I can be alerted and respond promptly to issues."

Description

Implement a robust module that continuously monitors project metrics to identify critical events in real-time. This module should integrate seamlessly with FlowSync's existing tools, using smart algorithms to flag events such as deadline changes, budget overruns, or communication lapses. Its comprehensive monitoring will enable proactive management and automated responses to potential issues.

Acceptance Criteria

Deadline Change Detection

Given a project with an updated deadline, when the system detects a deadline modification, then the Event Detection Module should flag the change and notify the project manager within 2 minutes.

Budget Overrun Alert

Given a project budget nearing overruns, when the module identifies spending exceeding the set threshold by 10%, then it should trigger an alert and log the event in the system.

Communication Lapse Identification

Given a period of inactivity in team communications, when the system detects no message exchange for more than 60 minutes, then it should notify stakeholders of a potential communication lapse.

Real-time Monitoring Accuracy

Given multiple concurrent project events, when the system processes these events, then each event should be assessed with at least 95% accuracy and logged appropriately.

Seamless Integration with FlowSync

Given the integration with existing FlowSync tools, when the event detection module processes data, then it should seamlessly integrate without noticeable latency and ensure all smart algorithms operate reliably.

Smart Action Trigger Engine

"As a project manager, I want the system to execute automated actions upon detecting critical events so that manual oversight is minimized and operations run smoothly."

Description

Develop an intelligent engine that automatically deploys predefined smart actions when critical events are detected. This engine should be capable of modifying workflows, alerting stakeholders, or triggering automated processes without manual intervention, thereby improving project responsiveness and efficiency.

Acceptance Criteria

Critical Event Detection

Given a critical project event is logged, when the Smart Action Trigger Engine analyzes the event, then it automatically deploys the corresponding predefined smart action without manual intervention.

Stakeholder Alerting

Given a critical event that affects project timelines, when the engine triggers a smart action, then it sends immediate notifications to all relevant stakeholders with event details and suggested actions.

Workflow Modification

Given any detected project risk or milestone deviation, when the engine processes the event, then it automatically modifies the workflow by reassigning tasks or updating schedules as defined by predetermined rules.

Automated Process Execution

Given an exceptional condition is identified, when the Smart Action Trigger Engine validates the event against critical thresholds, then it initiates the associated automated process without requiring manual oversight.

Workflow Adjustment Integration

"As a team leader, I want workflows to adjust automatically in response to project events so that efficiency is maintained and tasks are reallocated effectively."

Description

Integrate dynamic adjustments to ongoing workflows that allow the system to adapt and reassign tasks based on real-time insights. This feature will autonomously optimize process flows and resource allocation, ensuring projects stay on track despite changing conditions.

Acceptance Criteria

Critical Event Detection

Given a critical project event is identified based on real-time data thresholds, When the event is detected by the system, Then the system must automatically trigger workflow adjustments and notify the relevant team members.

Automated Task Reassignment

Given that tasks are delayed or misallocated, When the system receives updated project insights, Then it shall automatically reassign tasks to optimize resource usage and maintain project timelines.

Resource Allocation Optimization

Given evolving resource availability and project demands, When discrepancies in workload are detected, Then the system must dynamically adjust task priorities and reallocations to ensure efficient resource distribution.

Workflow Adaptation on Deadline Changes

Given an approaching deadline with shifting project parameters, When performance metrics indicate potential delays, Then the system must automatically reconfigure task sequences and reassign resource allocations to keep projects on track.

Real-time Notification and Logging

"As a project manager, I want to receive real-time notifications and have access to detailed logs so that I can monitor events and make informed decisions quickly."

Description

Establish a comprehensive notification system that delivers real-time alerts when critical events occur, along with detailed logging for audit and review. This system should support customizable alert settings and integrate with external communication tools, ensuring timely and effective dissemination of information.

Acceptance Criteria

Real-Time Alert Deployment

Given a critical project event occurs, when the system detects the event, then it must send real-time notifications to all configured recipients using default settings.

Customizable Alert Settings

Given an admin modifies alert settings, when they update the configuration, then the system must immediately reflect these changes in subsequent notifications.

External Communication Integration

Given an external communication tool is configured, when a notification is triggered, then the system must dispatch the alert to the external channel (e.g., Slack or Email) as per the integration settings.

Detailed Audit Logging Verification

Given a notification is dispatched, when logging occurs, then the system must record a detailed log entry that includes the event timestamp, recipient list, and event type for audit purposes.

Real-Time Notification and Logging End-to-End Testing

Given a simulated critical event in a test environment, when the event occurs, then the complete notification and logging workflow must execute within 30 seconds and all log entries must accurately reflect the dispatched notifications.

Manual Override and Audit Functionality

"As a project manager, I want the ability to manually override automated actions and review audit logs so that I can ensure system actions align with our strategic objectives and compliance standards."

Description

Implement a feature that allows project managers to manually override automated responses and review comprehensive audit logs. This functionality ensures managerial control over critical decisions while maintaining transparency, compliance, and the ability to verify the accuracy of automated actions.

Acceptance Criteria

Manual Override Access

Given a project manager with valid credentials, when a critical project event triggers an automated response, then the system must display an option to manually override the automatic response.

Audit Log Retrieval

Given a manual override has been executed, when the project manager reviews the audit logs, then the system must display a comprehensive log entry including the action taken, timestamp, and user details.

Audit Trail Integrity

Given a series of automated and manual actions in the system, when the audit trail is reviewed, then every action must be logged in a sequential, immutable manner with all necessary details.

Override Workflow Confirmation

Given that a project manager initiates a manual override, when the override is activated, then the system must prompt for a confirmation step to confirm the override action and display a summary of the effect.

Access Controls Validation

Given that the manual override and audit functionalities are sensitive, when a user attempts to execute these actions, then the system must restrict access to project managers with appropriate roles and permissions.

Contextual Smart Alerts

Delivers tailored notifications enriched with contextual details about project updates. These alerts not only inform but also provide actionable insights, empowering managers to swiftly address changes and maintain project momentum.

Requirements

Smart Alert Customization

"As a project manager, I want to customize my alerts so that I only receive notifications that are most pertinent to my projects, ensuring I don't get overwhelmed by irrelevant information."

Description

Provides options to customize alerts based on project roles, preferences, and context, enabling managers to prioritize notifications that are most relevant to their ongoing tasks. This requirement allows users to tailor the alert notifications by selecting the type and amount of contextual information they receive, ensuring that critical project updates are highlighted while filtering out non-essential data. It enhances user satisfaction by providing a personalized experience aligned with individual workflow needs.

Acceptance Criteria

Role-based Alert Filtering

Given a project manager configuring alerts based on project roles, when they save their preferred role filters, then only notifications relevant to those roles should be delivered.

Custom Alert Content Level

Given a user selecting their preferred detail level for alerts, when an alert is generated, then the notification must display only the predefined amount of contextual information (e.g., brief, summary, detailed) as per the user's setting.

Context-Sensitive Alert Customization

Given a project update event, when the user sets criteria to tailor notifications based on project context, then the alert must include actionable insights and data fields relevant to the event category.

User Preference Persistence

Given a user saving custom alert settings, when the user logs out and logs back in, then their alert configuration must persist across sessions until explicitly changed.

Contextual Data Aggregation

"As a project manager, I want alerts to include aggregated, real-time data from all my project tools so that I can quickly assess the status and make informed decisions without navigating multiple platforms."

Description

Aggregates data from various integrated project management tools and external sources to enrich alert notifications with comprehensive contextual details. This requirement ensures that every alert includes real-time project metrics such as deadlines, budget status, and resource utilization, providing actionable insights immediately. Such integration supports efficient decision-making and minimizes the need to switch between tools for critical project information.

Acceptance Criteria

Real-Time Aggregation for Deadline Monitoring

Given a project update occurs, when an alert is triggered, then the system aggregates and displays the current project deadline in real-time.

Budget Status Integration for Financial Tracking

Given a budget update from any integrated tool, when an alert notification is generated, then the alert includes the current budget status and percentage utilization.

Resource Utilization Data Enrichment

Given that a resource update is received, when an alert is created, then the alert displays up-to-date resource utilization metrics sourced from integrated systems.

Data Aggregation Across Multiple Tools

Given that data is available from multiple project management tools, when an alert is generated, then the alert consolidates and presents a unified view of all relevant contextual details.

Actionable Insight Presentation within Alerts

Given a comprehensive project update event, when the alert notification is displayed, then the alert includes actionable insights derived from aggregated metrics, enabling quick decision-making.

Intelligent Alert Routing

"As a team lead, I want alerts to be intelligently routed to relevant team members so that we can address critical project updates promptly without missing vital information."

Description

Implements a system that automatically routes alerts to the appropriate team members based on their role, responsibilities, and current project activities. This capability ensures that critical information reaches the right people without delay, facilitating prompt actions on time-sensitive tasks. By analyzing user profiles and project contexts, the system minimizes information overload and streamlines communication across teams.

Acceptance Criteria

Role-Based Alert Routing

Given a team member has an assigned role and responsibilities, when a critical project update occurs, then the system automatically routes the alert to the corresponding team member based on their role.

Real-Time Alert Contextualization

Given an update event from the project, when an alert is generated, then the notification includes contextual details such as current project activity and relevant data specific to the recipient's responsibilities.

Notification Overload Minimization

Given a high frequency of project updates, when alerts are being processed, then the system filters and prioritizes the notifications ensuring only critical alerts are sent to the relevant team members.

Actionable Smart Alert

Given that an alert is routed to a team member, when the alert is received, then it displays clear actionable insights and steps for prompt response to the project update.

Workflow Optimization Module

Analyzes real-time project data to identify repetitive tasks and potential bottlenecks. By automating necessary actions, this feature streamlines processes, enhances efficiency, and ensures that project workflows remain uninterrupted and highly productive.

Requirements

Real-time Data Analysis Engine

"As a remote project manager, I want to access real-time insights and analytics so that I can proactively identify and address workflow inefficiencies and avoid project delays."

Description

Develop an engine that continuously ingests and analyzes project data in real-time, identifying workflow inefficiencies, repetitive tasks, and potential bottlenecks. This component leverages advanced analytics and machine learning to provide actionable insights and automated recommendations, ensuring that project managers have up-to-date information to drive decision-making and maintain optimal workflow efficiency.

Acceptance Criteria

Real-Time Data Ingestion

Given new project data is generated, when the data analysis engine receives the data, then it must ingest and process the data within 2 seconds.

Automated Insight Generation

Given repetitive tasks are detected in the workflow, when pattern recognition is applied, then automated actionable recommendations must be provided within 5 seconds.

Bottleneck Identification Validation

Given multiple data points indicating potential workflow delays, when the system analyzes the patterns, then it should flag a bottleneck and alert the project manager in real-time with at least 90% accuracy.

Automated Task Execution

"As a remote project manager, I want routine tasks to be automatically handled so that I can focus on high-level strategy without being overwhelmed by manual processes."

Description

Implement automation for executing routine tasks identified by the data analysis module. The system will utilize predefined workflows and triggers to automatically handle repetitive tasks, reducing manual intervention, minimizing errors, and streamlining project operations. This automation will integrate seamlessly with existing project management tools to maintain continuous improvement of the project lifecycle.

Acceptance Criteria

Automated Task Scheduling

Given that the system identifies repetitive tasks, when the trigger conditions are met, then it automatically executes predefined workflows without manual intervention.

Error Handling for Automated Tasks

Given that an automated task fails, when an error is encountered during execution, then the system logs the error and notifies the remote project manager.

Integration with Project Management Tools

Given that tasks are executed automatically, when a task is completed, then the system updates the corresponding status within the integrated project management tool.

Performance and Scalability Verification

Given that multiple tasks are queued for automation, when the system processes these tasks, then it maintains optimal performance without significant delays or degradation in efficiency.

Data-Driven Automated Decision Making

Given that real-time project data is analyzed, when potential bottlenecks are detected, then the system automatically executes the relevant task workflows based on predefined decision rules.

Bottleneck Alert & Notification

"As a remote project manager, I want to receive immediate alerts about potential bottlenecks so that I can quickly address issues and keep the project on schedule."

Description

Design a comprehensive notification system that alerts users as soon as potential bottlenecks or workflow disruptions are detected. This system will integrate with the analytics engine to deliver real-time alerts through various channels including email, SMS, and in-app notifications, ensuring swift intervention and continuous optimization of project workflows.

Acceptance Criteria

Real-Time Bottleneck Alert via Email

Given that project analytics detect a potential bottleneck, when the threshold condition is met, then an alert email is sent to the designated contact within 2 minutes.

SMS Notification for Workflow Disruption

Given that a workflow disruption is identified, when the event is confirmed by the analytics engine, then an SMS notification is dispatched to the configured mobile numbers with relevant details.

In-App Alert Delivery

Given that a bottleneck is nearing critical levels, when the analytics engine triggers an alert, then an in-app notification appears instantly, providing actionable insights and suggested interventions.

Alert Acknowledgment and Interaction

Given an alert is received, when the user acknowledges or interacts with the notification, then the system records the acknowledgment with a timestamp and flags the alert as read.

Interactive Whiteboard

A dynamic, real-time canvas that allows team members to draw, sketch, and annotate ideas collaboratively. This feature transforms brainstorming sessions into interactive workshops, promoting creativity and ensuring that all contributions are visually captured for further strategy development.

Requirements

Real-Time Collaboration

"As a remote project manager, I want the whiteboard to update in real time so that my team can collaborate seamlessly during brainstorming sessions."

Description

The whiteboard should support multiple users interacting simultaneously with real-time synchronization. This promotes collaboration and ensures that all inputs are instantly visible to team members. The feature includes live cursor tracking and instant refresh, ensuring that brainstorming sessions are dynamic and engaging.

Acceptance Criteria

Real-Time Multi-user Interaction

Given multiple users on the whiteboard, when one user draws or writes, then all other users see the updates instantly and without perceptible delay.

Live Cursor Tracking

Given several users are using the whiteboard concurrently, when a user moves their cursor, then all other team members see a uniquely identified, live-tracking cursor update in real time.

Instant Refresh and Synchronization

Given a temporary network disruption, when the connection is restored, then the whiteboard instantly refreshes and synchronizes all changes made during the disconnection period.

Concurrent Annotation Handling

Given several users are annotating simultaneously, when high-frequency interactions occur, then annotations are merged seamlessly with no conflicts or overlapping issues, maintaining clarity on all contributors' marks.

Annotation and Markup Tools

"As a team member, I want to use diverse drawing and annotation tools so that I can clearly convey and refine my ideas during collaborative sessions."

Description

The interactive whiteboard must provide a suite of annotation tools including freehand drawing, text input, highlighting, and shape insertion. This range of tools ensures participants can visually express ideas, edit diagrams, and clearly mark up concepts during team meetings.

Acceptance Criteria

Freehand Drawing Functionality

Given a team member selects the freehand drawing tool, when they drag the cursor or stylus across the whiteboard, then a smooth and responsive freehand line is drawn that matches the user input and can be edited or erased.

Text Input Annotation

Given a team member selects the text input tool, when they click on a specific location on the whiteboard and type text, then the text appears clearly, is customizable in size and font, and can be repositioned as needed.

Highlighting Annotation Tool

Given a team member selects the highlight tool, when they drag across an element on the whiteboard, then the element is visually highlighted with adjustable opacity and color without interfering with the underlying content.

Shape Insertion Tool

Given a team member selects the shape insertion tool, when they choose a shape from the provided options and place it on the whiteboard, then the shape appears correctly with proper alignment and offers resize handles for adjustment.

Tool Integration and Real-time Synchronization

Given multiple team members are using the annotation tools simultaneously, when one team member makes an annotation change, then all other team members see the update in real-time with a maximum delay of one second.

Session Recording and Replay

"As a project coordinator, I want to record whiteboard sessions so that I can review and analyze key discussions and decisions made during collaborative workshops."

Description

The whiteboard should offer session recording capabilities to capture real-time interactions for future review. This will allow users to replay sessions to analyze discussions, revisit brainstorming sequences, and document the evolution of ideas for greater accountability.

Acceptance Criteria

Initial Record Feature

Given the interactive whiteboard session is active, when the session recording is initiated, then the recording begins capturing all interactions, sketches, and annotations accurately.

Replay Functionality

Given that a session has been recorded, when the user triggers the replay function, then the full session playback is delivered with precise timing and complete interaction history.

Pause and Resume Recording

Given an ongoing recording session, when the user pauses the recording, then the system halts recording without losing data and resumes recording seamlessly upon request.

Recording Storage and Retrieval

Given a completed session recording, when the user accesses the archive, then the system retrieves the recording with metadata such as timestamp, session duration, and file format details, ensuring quick access.

Playback Customization Options

Given a recorded session is available, when the user adjusts playback settings like speed or timeline navigation, then the system responds with smooth, customizable playback options without errors.

User Access and Permissions

"As a project manager, I want to configure user permissions on the whiteboard so that I can control access and ensure that only authorized team members can modify content."

Description

The interactive whiteboard must include a robust user access management system that allows project managers to set different permission levels. This ensures only authorized users can edit or view content, thus maintaining a secure environment and safeguarding sensitive information.

Acceptance Criteria

Access Control Setup

Given a project manager is on the settings page, when they assign permission levels to a user, then the interactive whiteboard should restrict access and editing capabilities according to the assigned level.

Unauthorized Access Prevention

Given a user without the proper authorization, when they attempt to access the whiteboard, then the system should deny access and display an error message.

Permission Modification

Given that a user’s permissions have been set, when a project manager updates these permissions, then the new settings should be applied immediately with appropriate notifications.

Audit Trail for Permissions Changes

Given that a change is made to user permissions, when the modification occurs, then the system should log the change with details including the user, time, and type of change for auditing purposes.

Dynamic Sticky Notes

A virtual sticky notes tool that empowers users to quickly jot down ideas, move them around the canvas, and group related thoughts. This feature enhances organization during brainstorming sessions, making it easy to visualize, categorize, and refine ideas as a team.

Requirements

Drag-and-Drop Functionality

"As a project manager, I want to be able to quickly reposition sticky notes on the canvas so that I can dynamically rearrange ideas during collaborative sessions."

Description

Implement an intuitive drag-and-drop interface that allows users to easily move sticky notes across the canvas. This feature will enable quick reorganization during brainstorming sessions by offering both snapping and free movement, thereby enhancing visual interaction and workflow flexibility.

Acceptance Criteria

Real-Time Drag Preview

Given a sticky note on the canvas, when the user initiates a drag action, then the sticky note must follow the cursor in real time with accurate positioning updates.

Snap-to-Grid Functionality

Given a sticky note is dragged near a grid point, when the user releases the note, then it should automatically snap to the closest grid coordinate.

Free Movement Capability

Given the sticky note is being moved, when snapping is disabled or not intended, then the note should allow free placement without constraints.

Conflict Handling in Multi-Note Movement

Given multiple sticky notes on the canvas, when one note is dragged, then the system should preserve the positions of the others and prevent unintended overlaps unless explicitly allowed.

Real-Time Note Collaboration

"As a team member, I want to see sticky note updates in real-time so that I can collaborate effectively and stay aligned with my colleagues during brainstorming sessions."

Description

Enable multiple users to edit and interact with sticky notes simultaneously in real-time, ensuring that updates are instantly reflected across all user interfaces. This feature will facilitate synchronous collaboration and reduce miscommunication, fully integrating with FlowSync's suite of project management tools.

Acceptance Criteria

Simultaneous Edit Session

Given multiple users are editing the same sticky note, when one user modifies the content, then all users must see the update in real-time without lag.

Conflict Resolution Mechanism

Given two users concurrently edit the same field of a sticky note, when conflicting changes occur, then the system must merge changes successfully or prompt a notification within 2 seconds.

User Interface Synchronization

Given a user moves, resizes, or groups a sticky note, when the action is completed, then all other users must see the updated layout on their canvas simultaneously.

Offline to Online Sync

Given a user makes updates to a sticky note offline, when the connection is restored, then all changes must be synchronized in real-time with the current session accurately.

Real-Time Notification Update

Given the system processes a modification to a shared sticky note, when the change is executed, then a notification must be pushed to all active clients confirming the update.

Sticky Note Grouping & Clustering

"As a creative lead, I want to group similar ideas together so that I can organize our brainstorming outcomes into coherent clusters for better analysis and decision-making."

Description

Develop a mechanism to group and cluster sticky notes based on themes or related ideas. This functionality will allow users to aggregate notes through drag-and-drop actions or grouping commands, thereby enhancing organization and enabling teams to quickly identify patterns during brainstorming.

Acceptance Criteria

Sticky Note Drag and Drop Grouping

Given a sticky note is selected, when the user drags it near another sticky note, then the system should highlight a potential grouping area.

Automatic Clustering Based on Theme Detection

Given multiple sticky notes are present on the canvas, when the user triggers a clustering command, then the system should automatically group notes with similar themes.

Manual Grouping with Multiple Selections

Given the user can select multiple sticky notes, when the user invokes the grouping command, then the selected notes should be clustered into a single group with a visual boundary.

Ungrouping of Sticky Note Clusters

Given a group of clustered sticky notes, when the ungroup command is executed, then the system should separate the group back into individual notes without altering the note content.

Persistence of Grouping Across Sessions

Given sticky notes are grouped and the project is saved, when the project is reopened, then the groupings should persist and maintain their positions and associations.

Rich Text Editing

"As a designer, I want to format my notes so that key ideas stand out, making them easier to review and prioritize during team discussions."

Description

Integrate rich text editing capabilities into the sticky notes tool, permitting users to format text with various colors, fonts, and sizes. This feature will improve note readability and help emphasize key ideas, further enhancing the overall utility of the virtual canvas in brainstorming sessions.

Acceptance Criteria

Basic Text Formatting

Given a sticky note with text, when a user selects a text segment and applies formatting (bold, italic, underline), then the text should display the formatting in real-time.

Color Text Customization

Given a sticky note view, when a user selects the text color option and chooses a specific color, then the selected text's color should update immediately to the chosen color.

Font Style and Size Adjustments

Given a sticky note with editable content, when a user changes the font style or size, then the changes should be reflected instantly and consistently across the note.

Preserving Formatting After Editing

Given a sticky note with pre-applied formatting, when a user edits the text, then the existing formatting should persist for unedited portions and adjust correctly for newly modified segments.

Rich Text Editing Toolbar Usage

Given the availability of a rich text editing toolbar, when a user interacts with its functions (such as lists, alignment, bold), then the appropriate changes should be applied to the selected text immediately.

Visual Strategy Map

An intuitive mapping feature that helps teams lay out project strategies and workflows visually. By linking ideas to actionable steps and visual milestones, it simplifies complex planning, encourages alignment, and ensures that strategy discussions are both engaging and productive.

Requirements

Drag-and-Drop Interface

"As a project manager, I want to easily drag and drop elements on my strategy map so that I can quickly adjust and organize project workflows."

Description

Develop a user-friendly drag-and-drop interface for the Visual Strategy Map that allows users to easily organize and reposition strategy elements. This feature should include snap-to-grid functionality, customizable placement zones, and real-time visual feedback for improved usability and intuitive design.

Acceptance Criteria

Snap-to-Grid Accuracy

Given a user drags a strategy element, when the element is released, then it should automatically align with the nearest grid point.

Customizable Placement Zones

Given that placement zones are defined by the user, when a strategy element is dragged, then movement should be confined to the predefined zones.

Real-Time Visual Feedback

Given a user interacts with the drag-and-drop interface, when an element is being moved, then visual cues such as highlighting and shadow effects should display potential drop points in real-time.

Ease of Repositioning

Given a user repositioning an element, when the element is dropped, then its new position should be updated instantly and accurately without noticeable lag.

Undo/Redo Functionality

Given a user makes a change through dragging and dropping, when the action is performed, then an undo/redo option should be available to revert or reapply the movement seamlessly.

Real-Time Collaboration Sync

"As a team member, I want to see updates on the strategy map in real-time so that I can collaborate effectively without delays."

Description

Implement real-time synchronization for the Visual Strategy Map to ensure that multiple users can simultaneously view and edit the map. This feature will update changes instantly across all connected devices and provide conflict resolution mechanisms to maintain data integrity.

Acceptance Criteria

Simultaneous Editing Synchronization

Given multiple users are connected to the Visual Strategy Map, when one user edits an element, then the change should instantly reflect on all connected devices without delay.

Conflict Resolution Mechanism

Given multiple users edit the same element concurrently, when their edits conflict, then the system should automatically merge changes or prompt users for conflict resolution to ensure data integrity.

Real-Time Device Update

Given one user makes an update on their device, when other devices are not actively interacting, then those devices should automatically refresh the Visual Strategy Map to display the latest changes.

User Notifications on Update

Given a user is viewing the strategy map, when changes are applied by another user, then the system should display a non-intrusive notification indicating that the map has been updated.

Offline Sync Handling

Given a user loses network connectivity and resumes later, when reconnected to the network, then the system should synchronize any offline changes to the Visual Strategy Map and resolve conflicts if they arise.

Integration with Project Management Tools

"As a project manager, I want to integrate my strategy map with my project management system so that I can keep strategic planning and task execution in sync."

Description

Enable seamless integration between the Visual Strategy Map and existing project management tools to allow for the import and export of project data. This requirement will ensure that strategic plans are directly linked to task management, keeping project execution aligned with high-level strategies.

Acceptance Criteria

Seamless Data Import Scenario

Given a user with valid project management tool credentials, when the user selects to import project data into the Visual Strategy Map, then the system should accurately retrieve and display the project data with correct mapping between strategy elements and tasks.

Real-Time Data Synchronization Scenario

Given the integration is active, when an update occurs in the external project management tool, then the Visual Strategy Map should reflect the changes in real-time within a 5-second window.

Error Handling and Notification Scenario

Given a failure in exporting project data due to connectivity issues, when a user attempts an export, then the system should display a clear error message along with actionable recovery steps.

User Access Control Scenario

Given a user attempts to access the integration feature, when the user is authenticated, then the system should verify the user's permissions and restrict integration actions to authorized users only.

Customizable Visual Themes

"As a project manager, I want to customize the appearance of my strategy map so that it aligns with our company branding and enhances comprehension."

Description

Provide users with the ability to customize the visual themes of their strategy maps. This includes options for color schemes, icons, and layout templates, allowing the strategy map to reflect company branding and cater to user-specific visual preferences.

Acceptance Criteria

Theme Selection UI

Given a user is editing a Visual Strategy Map, when they click the 'Customize Theme' option, then options for color schemes, icons, and layout templates are displayed promptly.

Color Scheme Customization

Given a user selects a new color scheme, when they apply the selection, then the strategy map updates its color palette to reflect the chosen scheme and allows reverting to the original settings.

Icon Set Customization

Given a user chooses a specific icon set during theme customization, when the changes are applied, then all icons on the strategy map update consistently to the selected set.

Layout Template Customization

Given a user selects a layout template option, when it is applied, then the strategy map rearranges its elements following the chosen layout within a maximum rendering time of 2 seconds.

Theme Persistence Across Sessions

Given a user has customized a visual theme, when they save the settings and log back in later, then the selected theme options are persistently applied to the strategy map.

Instant Idea Voting

A real-time voting mechanism integrated within the canvas that allows team members to quickly prioritize ideas. This feature streamlines consensus-building by offering a clear, data-driven indication of which concepts resonate most with the group, accelerating decision-making processes.

Requirements

Instant Vote Aggregation

"As a remote project manager, I want to see real-time vote counts on each idea so that I can expedite consensus-building and quickly prioritize promising concepts."

Description

This requirement involves integrating real-time aggregation of votes cast by team members directly on the collaborative canvas. The feature captures, calculates, and displays vote counts without delays, ensuring that the consensus-building process is transparent and immediate. This functionality accelerates decision-making by providing instant feedback on the popularity of ideas within FlowSync.

Acceptance Criteria

Real-Time Vote Counting Visibility

Given a collaborative canvas with instant vote aggregation enabled, When team members cast their votes on ideas, Then the vote counts must be updated and visible in less than one second.

Accurate Vote Tally Verification

Given multiple votes are cast in rapid succession, When votes are aggregated, Then the displayed count must exactly match the number of recorded votes.

Concurrency Handling

Given simultaneous votes from multiple users, When the aggregation process executes, Then the system should correctly merge and display all votes without race conditions or mismatches.

Resilience in Network Fluctuations

Given intermittent network connectivity issues, When votes are cast during disruptions, Then the system must queue and eventually display the accurate vote count once connectivity is restored.

Interactive Vote Visualization

"As a team member, I want to visualize voting trends so that I can easily identify popular ideas and contribute more informed feedback during project discussions."

Description

This requirement involves implementing dynamic visual elements such as graphs or heatmaps that reflect voting trends on the canvas. It enhances user engagement by offering clear, data-driven insights into which ideas resonate most with the team. The interactive visualizations support more informed discussions and decisions across projects on FlowSync.

Acceptance Criteria

Real-Time Visualization Activation

Given the user is on a project canvas and a voting session has started, when the user casts a vote, then the interactive graph or heatmap updates in real-time to reflect the latest vote counts.

Interactive Chart Hover Details

Given that a dynamic vote visualization is displayed, when the user hovers over a segment of the graph or area of the heatmap, then a tooltip with detailed vote statistics is immediately shown.

Responsive Visualization for Mobile Devices

Given that a user accesses the canvas on a mobile device, when a voting session is in progress, then the interactive vote visualizations are optimized for touch interactions and scalable layouts.

Configurable Voting Parameters

"As a project manager, I want to configure voting parameters so that I can tailor the idea voting process to meet the unique requirements and timelines of my projects."

Description

This requirement involves developing an administrative interface that allows project managers to customize key parameters of the instant idea voting mechanism. It enables configuration of settings such as vote thresholds, timeout limits, and eligibility criteria, ensuring that the voting process can be tailored to the specific requirements of different projects. This flexibility fosters a more effective and adaptive voting environment within FlowSync.

Acceptance Criteria

Custom Vote Threshold Configuration

Given a logged in project manager on the admin interface, when the threshold field is set to a new value and saved, then the system should persist the new threshold and apply it to the voting mechanism.

Timeout Limit Customization

Given the admin interface is accessed by a project manager, when a new timeout limit is entered and saved, then the voting mechanism should adhere to the updated timeout for active voting sessions.

Eligibility Criteria Setup

Given the admin interface, when a project manager sets eligibility criteria and saves the changes, then only users meeting these criteria should be allowed to vote within the system.

Dynamic Update and Preview

Given a configuration update in the admin interface, when the project manager previews the changes, then the interface should display a real-time preview of how the modifications will impact the voting behavior.

Error Handling for Invalid Inputs

Given the admin interface in the context of input validation, when invalid data is entered for vote thresholds, timeout limits, or eligibility criteria, then the system should display an appropriate error message and prevent saving the invalid settings.

Feedback Stream

An integrated discussion and commenting tool that lets team members provide immediate feedback on ideas directly on the canvas. This feature fosters continuous improvement, ensures transparent communication, and enables iterative refinement of concepts, driving alignment and enhancing team collaboration.

Requirements

Real-time Commenting

"As a remote project manager, I want to comment on project ideas in real time so that I can provide immediate feedback and drive prompt action on project improvements."

Description

Implement a real-time commenting system on the canvas that enables immediate interaction and collaboration. This feature should allow team members to post, edit, and delete comments instantly, integrating seamlessly with the existing FlowSync platform, thereby enhancing transparency and accelerating the feedback loop on project ideas.

Acceptance Criteria

Real-Time Commenting Basic Operations

Given a user is viewing the canvas, When they submit a comment, Then the comment should appear instantly for all users on the canvas.

Real-Time Comment Editing

Given a user has posted a comment, When they edit the comment, Then the updated comment should be displayed in real-time for all users without a page refresh.

Real-Time Comment Deletion

Given a user has posted a comment, When they delete the comment, Then the comment should be removed immediately from the canvas for all users.

Concurrent Commenting and Collaboration

Given multiple users are active on the canvas, When they post comments concurrently, Then all comments should appear in real-time without conflict or delay.

Seamless Integration with FlowSync Platform

Given a user interacts with the commenting tool, When they perform any action (post, edit, delete), Then the action should be logged and synchronized with FlowSync’s overall data model to ensure consistent user experience.

Threaded Discussions

"As a team member, I want to reply directly to specific comments so that I can maintain context in discussions and provide targeted feedback."

Description

Enable multi-level threaded discussions within the Feedback Stream to support in-depth, contextual dialogues. This feature should facilitate direct replies to individual comments, thus preserving conversation flow and ensuring context is maintained, which is vital for iterative refinement and transparent decision-making within the platform.

Acceptance Criteria

Initial Thread Creation

Given a user is viewing the Feedback Stream, when they click on the 'Reply' button on a comment, then a new input box for a reply is displayed.

Nested Reply Functionality

Given a user replies to an existing comment, when they submit their reply, then the reply is nested under the original comment preserving the conversation hierarchy.

Thread Persistence After Refresh

Given threaded discussions are active, when the user refreshes the page, then all threads and their nested replies remain intact and in the correct order.

Real-Time Thread Update

Given multiple users are engaged in a discussion, when one user adds a reply, then the new reply is updated in real-time for all participants in the thread.

Notification and Alerts

"As a user, I want to receive notifications for new interactions in discussions so that I can promptly address feedback and remain up-to-date with project developments."

Description

Integrate a robust notification system that alerts users about new comments, replies, or updates in discussion threads. This mechanism should support customizable settings and seamless integration with the dashboard, ensuring that team members stay informed and engaged without the need for manual checks.

Acceptance Criteria

New Comment Notification

Given a new comment is added to a discussion thread, when the comment is posted, then a notification must appear on the user's dashboard in real-time with clear details of the comment and user-specified customization options.

Reply Notification

Given a user replies to an existing comment thread, when the reply is posted, then all participants in the discussion should receive an alert via the notification system immediately with relevant reply information.

Notification Settings Customization

Given a user accesses the notification settings in the dashboard, when they modify alert preferences such as frequency or types of alerts, then the system must save and enforce those preferences in all subsequent notifications.

Dashboard Notification Integration

Given any notification event, when a user logs into the dashboard, then an integrated notification panel should display sorted alerts (e.g., new comments or replies) with timestamps to keep the user informed at a glance.

Comment Moderation Tools

"As a project manager, I want moderation capabilities so that I can ensure that all comments remain constructive and aligned with our project goals."

Description

Develop moderation tools that empower project managers to flag, edit, or remove inappropriate or off-topic comments within the Feedback Stream. This feature is essential for upholding a respectful and productive communication environment, with functionalities like user reporting and audit logs to ensure accountability and maintain focus on project objectives.

Acceptance Criteria

Flagged Comment Processing

Given a comment is flagged, when a project manager reviews it, then they should be able to edit, approve, or remove it with appropriate audit logging.

User Reporting of Inappropriate Comments

Given a user reports a comment as inappropriate, when the report is submitted, then the comment is automatically queued for moderation with a unique report identifier.

Audit Log Verification

Given a moderation action is performed, when the action completes, then the system records details including user, timestamp, and action type in an immutable audit log.

Real-time Notification to Manager

Given a comment is flagged or reported, when the action occurs, then the designated project manager should receive a real-time notification via the platform.

Feedback Analytics Dashboard

"As a remote project manager, I want to view an analytics dashboard that visualizes feedback metrics so that I can monitor team engagement and optimize project workflows."

Description

Incorporate an analytics dashboard that aggregates feedback data, delivering insights into communication patterns, comment frequency, and overall team engagement within FlowSync. This feature should include data visualizations and summary metrics to assist project managers in tracking feedback trends, identifying bottlenecks, and evaluating the impact of collaborative interactions on project performance.

Acceptance Criteria

Feedback Dashboard Data Aggregation

Given multiple feedback entries exist, when the dashboard loads, then it must aggregate and display summarized data for comment frequency and team engagement metrics.

Visualization of Communication Patterns

Given that a project's feedback data is available, when the user selects the 'Communication Patterns' view, then the dashboard should display a line chart visualization of comment trends over time.

Real-Time Feedback Update

Given that new feedback entries are submitted, when the dashboard is active, then the updated metrics and charts should reflect the real-time changes within 30 seconds.

Performance Metrics Summary

Given that feedback analytics are available, when the user views the dashboard, then the system must display summary metrics with an accuracy rate above 95% compared to the raw data.

Filtering and Drill-down Analysis

Given that feedback data is aggregated, when the user applies filters based on specific time frames or team members, then the dashboard should update to show filtered views with corresponding relevant metrics.

Smart Alert Aggregator

Centralize and streamline notifications from all integrated tools into a single, intelligent feed. This feature ensures that high-priority alerts are immediately visible, reducing distractions and enabling project managers to quickly respond to critical updates.

Requirements

Priority Alert Highlighting

"As a remote project manager, I want critical alerts to be automatically highlighted in my notification feed so that I can quickly focus on and address the most pressing issues."

Description

This requirement focuses on ensuring that high-priority alerts from all integrated tools are automatically recognized and prominently displayed within the smart aggregation feed. It enhances the user experience by enabling project managers to immediately identify and address critical updates, thereby reducing response times and improving overall project efficiency.

Acceptance Criteria

Real-Time Priority Alert Detection

Given the integrated alert feed is active, when a high-priority alert is received from any tool, then it must be automatically recognized and prominently highlighted in the smart aggregation feed.

Multiple Alert Priority Sorting

Given simultaneous alerts from various integrated tools, when high-priority alerts are present, then they should be sorted to appear at the top of the feed over non-priority alerts.

Alert Feed Refresh Timeliness

Given the live alert feed, when a high-priority alert is generated, then it must be displayed with a visual update within 2 seconds of receipt.

Consistent Highlighting Across Devices

Given a project manager accessing FlowSync on different devices, when a high-priority alert is received, then the alert must be consistently highlighted with the same visual cues across all platforms.

Audit Logging for Priority Alerts

Given a high-priority alert is displayed, when the alert is acknowledged or interacted with, then the system must log the alert details and user actions for audit purposes.

Unified Alerts Dashboard

"As a remote project manager, I want a single dashboard that displays all my alerts from different tools in one view so that I can manage and prioritize notifications efficiently without having to switch between multiple platforms."

Description

This requirement involves developing an integrated dashboard that consolidates notifications from various external tools into one centralized view. It supports filtering by categories and sorting alerts by relevance or urgency, thereby providing project managers with an overarching and streamlined view of their notifications for better workflow management.

Acceptance Criteria

Real-Time Notification Consolidation

Given multiple external tool notifications, when they are received by the dashboard, then they must appear in real-time without delay.

Alert Filtering by Category

Given the unified dashboard, when a project manager applies a category filter, then only alerts belonging to that category are displayed.

Sorting Alerts by Relevance/Urgency

Given a set of alerts, when a sorting option is selected, then alerts are arranged in order of urgency or relevance accordingly.

Customizable Alert Rules

"As a remote project manager, I want to set custom alert rules so that I can filter out less important notifications and focus only on alerts that impact my projects significantly."

Description

This requirement enables users to create and modify rules that determine which notifications are aggregated and how they are presented within the intelligent feed. By allowing customization based on priority levels, keywords, or project-specific criteria, it helps reduce noise in the notification stream and ensures that project managers see only the most relevant updates.

Acceptance Criteria

Initial Rule Creation

Given a valid input form with priority levels, keywords, and project criteria, when a user creates a new alert rule, then the system should save the rule and display a confirmation message.

Rule Modification Efficiency

Given an existing alert rule, when a user modifies any part of the rule and saves the changes, then the system should update the rule and reflect the changes immediately in the intelligent alert feed.

Validation of Rule Criteria

Given invalid or unsupported data types entered in the rule configuration, when a user attempts to save the alert rule, then the system should reject the input and display an appropriate error message.

Alert Rule Prioritization

Given multiple rules with different designated priority levels, when alerts are aggregated, then the system should sort and display high-priority alerts at the top of the feed.

Project-Specific Rule Filtering

Given a set of project-specific criteria in active rules, when a new alert is generated, then the system should filter and aggregate only alerts that match the designated project specifications.

Priority Pulse

Employ advanced algorithms to rank and prioritize alerts based on urgency and relevance. Priority Pulse filters out noise and ensures that team members are promptly notified about the most impactful updates, enhancing decision-making and workflow efficiency.

Requirements

Alert Ranking Algorithm

"As a project manager, I want to see alerts ranked by urgency so that I can promptly address the most critical issues without distraction."

Description

The system will use advanced algorithms to dynamically rank alerts based on urgency and relevance by analyzing historical data and real-time context. It enables managers to quickly sort and focus on high-priority issues, streamlining decision-making and maximizing impact. The algorithm integrates with all project data sources and adapts to changing conditions for accurate prioritization.

Acceptance Criteria

Real-Time Alert Integration

Given that alerts from multiple project data sources are received, when the system processes them, then it must rank them based on the computed urgency and relevance in real-time.

Historical Data Analysis

Given the availability of historical alert data, when a new alert is triggered, then the algorithm should analyze past trends and adjust the ranking scores based on historical patterns.

Dynamic Condition Adaptation

Given a change in project conditions, such as shifts in deadlines or resource availability, when the algorithm recalculates priorities, then it must dynamically adjust alert rankings to reflect the updated context.

Urgency and Relevance Filtering

Given alerts with varying levels of urgency and relevance, when the algorithm filters incoming alerts, then it must clearly separate high-impact notifications from less critical ones.

Seamless Integration with Data Sources

Given the integration with all project data sources, when an alert originates from any source, then it must be included automatically in the prioritization process without manual intervention.

Noise Filtering Mechanism

"As a team member, I want to only receive alerts that truly matter so that I can concentrate on impactful updates and reduce noise in my workflow."

Description

A noise filtering mechanism will eliminate irrelevant notifications from the alert feed by leveraging machine learning to differentiate essential updates from low-impact chatter. This approach minimizes distractions and ensures that only significant alerts are displayed, improving focus and productivity.

Acceptance Criteria

Real-Time Alert Filtering

Given the alert feed is actively receiving notifications, when the noise filtering mechanism processes these notifications, then only significant and high-priority alerts should be displayed while irrelevant noise is filtered out.

Machine Learning-based Noise Identification

Given a mixed dataset of alerts, when the machine learning algorithm runs, then it must correctly classify at least 90% of alerts as either noise or essential updates based on trained models.

Performance Under High Load

Given a high volume of incoming alerts (exceeding 1000 alerts per minute), when the noise filtering mechanism is operational, then it must process and filter alerts within 2 seconds without degrading system performance.

User-Defined Filtering Adjustments

Given the notifications are being filtered, when a user accesses the noise filtering settings, then they should be able to adjust thresholds or manually whitelist/blacklist certain types of alerts to customize the filtering process.

Seamless Integration with Alert System

Given that the system is integrated with the alert feed, when the noise filtering mechanism processes alerts, then the integration should be seamless with no disruption to real-time notifications and no additional resource overhead beyond defined limits.

Real-Time Notification System

"As a remote project manager, I want real-time notifications about high-priority alerts so that I can respond quickly to urgent project events from anywhere."

Description

This requirement involves establishing a real-time notification system that delivers prioritized alerts directly to users via multiple channels such as desktop and mobile. It provides immediate, context-rich updates to enhance response times and ensures that critical information is not missed during busy periods.

Acceptance Criteria

Real-Time Notification Delivery

Given a prioritized alert, when it is triggered, then it is delivered in real-time to both desktop and mobile channels with accompanying context data.

User Notification Preferences

Given a user has customized their notification preferences, when receiving alerts, then the system respects and applies these preferences without error.

Context-Rich Alert Content

Given a critical alert, when delivered, then it includes detailed context information (e.g., project status, relevant data) to support quick decision-making.

Multiple Channel Consistency

Given the same alert, when it is delivered across all configured channels (desktop and mobile), then the information is consistent and complete across devices.

Alert Prioritization Algorithm Performance

Given a backlog of alerts, when prioritized, then the system successfully ranks alerts by urgency and relevance, reducing noise by at least 30% and ensuring top priorities are presented first.

Custom Priority Configuration

"As a project manager, I want to customize my alert settings so that the notifications I receive are aligned with my team's specific priorities and operational dynamics."

Description

Users will be provided with options to customize the priority criteria for alert notifications by adjusting parameters like urgency thresholds and project-specific factors. This feature empowers teams to tailor Priority Pulse to their unique operational needs, ensuring notifications align with their desired priorities and improve overall efficiency.

Acceptance Criteria

Custom Urgency Threshold Adjustment

Given a logged in user on the custom configuration page, when the user adjusts the urgency threshold slider, then the system should update the threshold value in real time and save the setting upon confirmation.

Project-Specific Factors Customization

Given a user viewing a project-specific alert settings page, when the user selects specific project factors to include in alert prioritization, then the system must allow those factors to be adjusted and saved correctly.

Real-Time Notification Update

Given that custom priority settings have been applied, when an alert is triggered, then the system should display notifications that reflect the updated priority logic instantly.

Validation of Configuration Input

Given a user entering custom priority parameters, when inappropriate or out-of-bound values are entered, then the system should validate inputs and display a clear error message without saving invalid configurations.

Persistence of Custom Settings

Given a saved custom priority configuration, when a user logs out and then logs back in, then the previously saved settings must load accurately and be applied to new alert notifications.

Custom Alert Console

Empower users to tailor their notification experience through customizable filters and settings. The Custom Alert Console allows project managers to focus on the information that matters most to them, minimizing overload and optimizing response time.

Requirements

Customizable Filter Settings

"As a project manager, I want to filter alerts based on custom criteria so that I can concentrate on project-critical updates without being overwhelmed by non-essential information."

Description

This requirement allows users to define various filters that determine which notifications are displayed in the custom alert console. It supports multiple filtering criteria such as alert type, project relevance, urgency, and timestamp, ensuring that project managers receive only the most pertinent notifications, thereby reducing noise and enhancing focus on critical alerts.

Acceptance Criteria

Multi-Factor Filter Customization

Given that a project manager is on the Custom Alert Console, when they select multiple filter options such as alert type, project relevance, urgency, and timestamp, then the system should display only notifications that meet all selected criteria.

Real-Time Filter Adjustment

Given that a user is interacting with the filter settings, when they modify the filter criteria during ongoing notification events, then the alert console should update the displayed notifications in real-time without requiring a page refresh.

Persistent Filter Profiles

Given that a user has saved a custom filter profile, when they log out and log back in, then the previously saved filter settings should automatically be applied to the Custom Alert Console.

Handling Invalid Filter Selections

Given that a user inputs an invalid or empty filter criterion, when they attempt to apply the filter, then the system should display an appropriate error message or revert to default filter settings without causing system failure.

Custom Alert Notification Settings

"As a project manager, I want to configure how alerts are delivered so that I can optimize my workflow and reduce interruptions during critical project phases."

Description

This requirement equips users with the ability to tailor the appearance, frequency, and delivery channels of alerts within the console. Options include sound notifications, pop-up banners, and integrations with email or SMS, allowing project managers to select their preferred alert method, which minimizes disruptions and enhances workflow management.

Acceptance Criteria

Notification Appearance Settings

Given a project manager on the Custom Alert Console, when they access the alert settings, then they must be able to modify the appearance (color, layout) of notifications.

Alert Frequency Customization

Given a project manager viewing alert options, when they adjust the frequency slider or select time intervals, then the system should update the notification frequency in real time and persist the settings.

Alert Delivery Channels Configuration

Given a project manager configuring alerts, when they choose different delivery options (sound, email, SMS), then the selected channels should be activated and verified through test alerts.

Real-Time Alert Sync

"As a project manager, I want my alerts to sync in real time so that I am instantly aware of any updates or changes from my connected tools."

Description

This requirement ensures that alerts are synchronized in real time between the custom alert console and external project management and communication tools. It immediately reflects any changes from integrated systems, providing up-to-date information that enhances collaboration and responsiveness among project managers during project execution.

Acceptance Criteria

Instant Alert Update

Given a change occurs in an external integrated tool, when the real-time alert sync is triggered, then the custom alert console must update the alert data within 2 seconds.

Accurate Change Propagation

Given an update from an integrated system, when the change is pushed, then all alert details must be correctly synchronized and accurately reflected on the custom alert console.

Bidirectional Alerts Synchronization

Given an alert update originating from the custom alert console, when the update is made, then the change should propagate to connected external project management and communication tools in real time to ensure consistency.

Error Handling for Alert Sync

Given a failure in real-time synchronization due to a network or system error, when the sync attempt fails, then the system must display an actionable error message and automatically retry syncing after a specified interval.

Selective Alert Filtering During Sync

Given that specific filters are applied in the custom alert console, when alerts are updated, then only the alerts meeting the defined filter criteria should be synchronized while others remain unaffected.

Alert History and Archive

"As a project manager, I want to view past alerts so that I can analyze historical data and make informed decisions for future projects."

Description

This requirement involves developing a mechanism to record, store, and retrieve past alerts within the custom alert console. The archive will be searchable and filterable, enabling project managers to review historical trends and perform post-project analyses, thereby enhancing transparency and accountability in project management.

Acceptance Criteria

Search and Filter Archive

Given a user on the Alert History page, when they enter valid search keywords and apply specific filters, then the system should display only the relevant alerts matching the criteria.

View Alert Details

Given a user selects an alert from the archive, when the alert detail view is loaded, then the system should display comprehensive information about the alert, including timestamp, category, and metadata.

Archive Storage Integrity

Given that alerts are archived, when the alerts are stored, then each alert entry must maintain complete data integrity (accurate timestamps, user actions, and metadata) and be retrievable accurately.

Export Archive Data

Given a user has applied filters to the alert archive, when the export function is triggered, then the system should generate a downloadable file (e.g., CSV or PDF) that includes all filtered alerts with complete details.

Cross-Platform Sync

Guarantee real-time notifications across all connected devices and platforms. By synchronizing alerts seamlessly, this feature ensures that remote teams stay informed and aligned, regardless of their location.

Requirements

Real-Time Notification Broadcast

"As a remote team member, I want to receive notifications in real time on all of my devices so that I can stay promptly informed and respond to changes immediately."

Description

Provide system functionality to push real-time notifications to all connected devices. This feature ensures notifications are delivered instantly without any delays, thereby improving communication efficiency and responsiveness among remote team members.

Acceptance Criteria

Instant Notification Broadcast

Given a notification event is triggered, when a user is connected on any device, then the notification must be delivered to all devices in under 2 seconds.

Seamless Multi-Platform Sync

Given a notification is generated on one platform, when other connected devices are online, then notifications must synchronize across all devices simultaneously.

Notification Failure Recovery

Given a notification delivery fails due to a device connectivity issue, when the device regains connectivity, then the system must immediately re-attempt and complete the notification delivery.

User Acknowledgement Tracking

Given a notification is delivered, when the user interacts with it, then the system must log the interaction along with an accurate timestamp to confirm acknowledgement.

Unified Alert Consistency

"As a remote project manager, I want my notifications to appear consistently on every device so that I can easily track and manage project updates without confusion."

Description

Ensure that notifications maintain a uniform format and sequence across all platforms. This requirement focuses on delivering a consistent and reliable user experience that minimizes miscommunication and keeps all team members aligned.

Acceptance Criteria

Real-Time Notification Consistency

Given a notification is triggered, when it is received on multiple connected devices, then the format and sequence of the notification must be identical across all platforms.

Notification Sequence Integrity

Given a series of notifications are generated, when they are displayed on connected devices, then the sequential order of notifications must be preserved uniformly across all platforms.

Error Recovery Notification Consistency

Given a temporary system error or network delay occurs, when the system recovers and re-synchronizes notifications, then all notifications must revert to a uniform format and maintain the proper sequence.

High Load Performance Consistency

Given a surge of notifications during peak usage, when notifications are distributed to all connected devices, then the system must ensure uniformity in format and sequence without performance degradation.

Customizable Notification Settings

"As a remote project manager, I want to tailor my notification settings so that I only receive the alerts that are most relevant to my role and responsibilities."

Description

Allow users to customize notification preferences, such as alert types, volume, and display options. This requirement enables each user to tailor their notification experience to match their work style and project needs, reducing irrelevant interruptions.

Acceptance Criteria

Customize Alert Types

Given a user is logged in, when they navigate to notification settings, then they should see options to select specific alert types.

Modify Notification Volume

Given a user accesses notification settings, when they adjust the volume slider, then the preview sound should reflect the updated volume level immediately.

Personalize Display Options

Given a user customizes display options, when they save their configuration, then the system should apply these settings across all relevant interfaces.

Real-Time Preference Updates

Given a user is actively using the application, when they update notification settings, then the changes should take effect in real time without needing a page refresh.

Error Handling for Settings Update

Given a user encounters an error while updating settings, when the system detects the failure, then it should revert to the last saved state and display an error message with a retry option.

Product Details

Vision & Mission

Problem & Solution

Details & Audience

User Personas

Dynamic Dana

Background

Needs & Pain Points

Needs

Pain Points

Psychographics

Channels

Agile Andy

Background

Needs & Pain Points

Needs

Pain Points

Psychographics

Channels

Innovative Isaac

Background

Needs & Pain Points

Needs

Pain Points

Psychographics

Channels

Product Features

Real-Time Analytics Panel

Requirements

Dynamic Data Refresh

Description

Acceptance Criteria

Interactive Visualization Tools

Description

Acceptance Criteria

Customizable Dashboard Widgets

Description

Acceptance Criteria

Alert & Notification Integration

Description

Acceptance Criteria

Bottleneck Alert System

Requirements

Real-time Data Monitoring

Description

Acceptance Criteria

Intelligent Alert Algorithm

Description

Acceptance Criteria

Comprehensive Notification Integration

Description

Acceptance Criteria

Customizable Metrics View

Requirements

Widget Arrangement Flexibility

Description

Acceptance Criteria

Advanced Filtering Options

Description

Acceptance Criteria

Custom KPI Selection

Description

Acceptance Criteria

Real-time Data Refresh

Description

Acceptance Criteria

User Preference Memory

Description

Acceptance Criteria

Historical Insight Overlay

Requirements

Real-Time Historical Data Sync

Description

Acceptance Criteria

Dynamic Overlay Visualization

Description

Acceptance Criteria

Time-Series Data Filtering

Description